HomeMy WebLinkAboutC11-311 Early Head Start 2012 Continuation Grant APPLICATION FOR Version 7/03 FEDERAL ASSISTANCE 2. DATE SUBMITTED • Applicant Identifier 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Pre - application Construction Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 0 Non - Construction 0 Non-Construction 08CH0149 5. APPLICANT INFORMATION Legal Name: Organizational Unit: Department: Eagle County Health and Human Services HHS: Administration for Children and Families Organizational DUNS: Division: 084024447 Office of Head Start Address: Name and telephone number of person to be contacted on matters Street: involving this application (give area code) 551 Broadway Prefix: First Name: P.O. Box 660 Rosie E City: Middle Name County: Last Name Eagle � Moreno State: e: ZI 6Code Suffix: Country: 81 p Email: rosie.moreno@eaglecounty.us 6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) Fax Number (give area code) fE 4— 6 0 0 0 0 6 13 970- 328 -2605 8558488826 8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application Types) 0 New .0 Continuation in Revision B. County If Revision, enter appropriate letter(s) in box(es) (See back of form for description of letters.) ❑ ❑ Other (specify) Other (specify) 9. NAME OF FEDERAL AGENCY: • HHS / ACF /OHS 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: 9 ©- 6 0 0 Continuation of EHS funding for 2012 TITLE (Name of Program): 12. AREAS AFFECTED BY PROJECT (Cities, Counties, .States, etc.): Eagle County 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: Ending Date: a. Applicant b. Project 1/1/12 12/31/12 Third District Third District 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ uo a. Yes. THIS PREAPPLICATION /APPLICATION WAS MADE _ b. Applicant $ 661,102 Uu PROCESS FOR REVIEW ON XECUTIVE ORDER 12372 165,276 c. State $ . DATE: d. Local $ oo b. No. (,' f PROGRAM IS NOT COVERED BY E. 0. 12372 e. Other $ 00 0 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income $ . 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL $ 00 826,378 * 0 Yes If "Yes" attach an explanation. 0 No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION /PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authorized Representative . Prefix First Name Middle Name Last Name Suffix Stavney b. Title c. Telephone Number (give area code) Board of County Commissioners, Ch . rma 970 - 328 -8605 d. Signature of Authorized Representa 've / e. Date Signed ? Previous Edition Usable Standard Form 424 (Rev.9 -2003) Authorized for Local Reproduction / Prescribed by OMB Circular A -102 C(1511 OMB Approval No. 0348 -0040 ASSURANCES - NON - CONSTRUCTION PROGRAMS • Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348- 0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance Act of 1973, as amended (29 U.S.C. §794), which and the institutional, managerial and financial capability prohibits discrimination on the basis of handicaps; (d) (including funds sufficient to pay the non - Federal share the Age Discrimination Act of 1975, as amended (42 of project cost) to ensure proper planning, management U.S.C. § §6101- 6107), which prohibits discrimination and completion of the project described in this on the basis of age; (e) the Drug Abuse Office and application. Treatment Act of 1972 (P.L. 92 -255), as amended, relating to nondiscrimination on the basis of drug 2. Will give the awarding agency, the Comptroller General abuse; (f) the Comprehensive Alcohol Abuse and of the United States and, if appropriate, the State, Alcoholism Prevention, Treatment and Rehabilitation through any authorized representative, access to and Act of 1970 (P.L.. 91 -616), as amended, relating to the right to examine all records, books, papers, or nondiscrimination on the basis of alcohol abuse or documents related to the award; and will establish a alcoholism; (g) § §523 and 527 of the Public Health proper accounting system in accordance with generally Service Act of 1912 (42 U.S.C. § §290 dd -3 and 290 ee- accepted accounting standards or agency directives. 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the 3. Will establish safeguards to prohibit employees from Civil Rights Act of 1968 (42 U.S.C. § §3601 et seq.), as using their positions for a purpose that constitutes or amended, relating to nondiscrimination in the sale, presents the appearance of personal or organizational rental or financing of housing; (i) any other conflict of interest, or personal gain. nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being 4. Will initiate and complete the work within the applicable made; and, (j) the requirements of any other time frame after receipt of approval of the awarding nondiscrimination statute(s) which may apply to the agency. application. 5. Will comply with the Intergovernmental Personnel Act of 7. Will comply, or has already complied, with the 1970 (42 U.S.C. § §4728 -4763) relating to prescribed requirements of Titles II and III of the Uniform standards for merit systems for programs funded under Relocation Assistance and Real Property Acquisition one of the 19 statutes or regulations specified in Policies Act of 1970 (P.L. 91 -646) which provide for Appendix A of OPM's Standards for a Merit System of fair and equitable treatment of persons displaced or Personnel Administration (5 C.F.R. 900, Subpart F). whose property is acquired as a result of Federal or federally- assisted programs. These requirements apply 6. Will comply with all Federal statutes relating to to all interests in real property acquired for project nondiscrimination. These include but are not limited to: purposes regardless of Federal participation in (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) purchases. which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education 8. Will comply, as applicable, with provisions of the Amendments of 1972, as amended (20 U.S.C. § §1681- Hatch Act (5 U.S.C. § §1501 -1508 and 7324 -7328) 1683, and 1685 - 1686), which prohibits discrimination on which limit the political activities of employees whose the basis of sex; (c) Section 504 of the Rehabilitation principal employment activities are funded in whole or in part with Federal funds. Previous Edition Usable Standard Form 424B (Rev. 7 - 97) Authorized for Local Reproduction Prescribed by OMB Circular A - 102 9, Will comply, as applicable, with the provisions of the Davis- 12. Will comply with the Wild and Scenic Rivers Act of Bacon Act (40 U.S.C. § §276a to 276a -7), the Copeland Act 1968 (16 U.S.C. § §1271 et seq.) related to protecting (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract components or potential components of the national Work Hours and Safety Standards Act (40 U.S.C. § §327- wild and scenic rivers system. 333), regarding labor standards for federally- assisted construction subagreements. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation 10. Will comply, if applicable, with flood insurance purchase Act of 1966, as amended (16 U.S.C. §470), EO 11593 requirements of Section 102(a) of the Flood Disaster (identification and protection of historic properties), and Protection Act of 1973 (P.L. 93 -234) which requires the Archaeological and Historic Preservation Act of recipients in a special flood hazard area to participate in the 1974 (16 U.S.C. § §469a -1 et seq.). program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and 11. Will comply with environmental standards which may be related activities supported by this award of assistance. prescribed pursuant to the following: (a) institution of environmental quality control measures under the National 15. Will comply with the Laboratory Animal Welfare Act of Environmental Policy Act of 1969 (P.L. 91 -190) and 1966 (P.L. 89 -544, as amended, 7 U.S.C. § §2131 et Executive Order (EO) 11514; (b) notification of violating seq.) pertaining to the care, handling, and treatment of facilities pursuant to EO 11738; (c) protection of wetlands warm blooded animals held for research, teaching, or pursuant to EO 11990; (d) evaluation of flood hazards in other activities supported by this award of assistance. floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management 16. Will comply with the Lead -Based Paint Poisoning program developed under the Coastal Zone Management Prevention Act (42 U.S.C. § §4801 et seq.) which Act of 1972 (16 U.S.C. § §1451 et seq.); (f) conformity of prohibits the use of lead -based paint in construction or Federal actions to State (Clean Air) Implementation Plans rehabilitation of residence structures. under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § §7401 et seq.); (g) protection of 17. Will cause to be performed the required financial and underground sources of drinking water under the Safe compliance audits in accordance with the Single Audit Drinking Water Act of 1974, as amended (P.L. 93 -523); Act Amendments of 1996 and OMB Circular No. A -133, and, (h) protection of endangered species under the "Audits of States, Local Governments, and Non - Profit Endangered Species Act of 1973, as amended (P.L. 93- Organizations." 205). 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. 1 SIGN iiii OF AUTH • " IZED CERTIFYING OFFICIAL TITLE � Board of County Commissioners, Chairman APPLIC ' i •RGANIZA 10 DATE SUBMITTED Eagle - ounty Health and Human Services September 19, 2011 Standard Form 424B (Rev. 7 -97) Back 2012 Continuation Application 080H0149 Eagle County Government Early Head Start PROGRAM NARRATIVE The Eagle County Health and Human Services (HHS) agency serves as the grantee for the Early Head Start (B-IS) program. The program is housed within HHSin the department of Children and Families Services as part of HHS The Children and Family Services department (CFS) serves families and children in a continuum of care induding prevention, at risk, and protective services. The Eagle County Early Head aart program provides comprehensive services for 82 low- income, infants, toddlers and expectant families within three program options 1) fulltime, full -year, center -based child care, 2) combination child care /home visitation, or 3) full time home visitation. The expansion of 8-IS services provided through ARRA funding allowed the development of different program options to meet families' individual and changing needs. In addition, all families in Early Head aart receive regular home visits to provide comprehensive family support and promote positive parent -child interaction. B-ISs mission statement is to "nurture and support respectful partnerships with communities and with families from pregnancy through early childhood to enhance learning and growing together" . Parent partnership and engagement is key to both enhancing their child's optimum education and development and in the overall successful operation of the program. O community partnerships have been forged to provide child care at partner child care centers, to provide resources and services that support the families and to increase families' participation in their community. Children and families in Early Head Bart receive effective support from a highly trained team of home visitors, infant- toddler teachers and support staff. This is year three in the continuation grant cycle requiring an abbreviated application. AfuII application was completed for 2010. Needsfor Assistance, GeogaphicArea and Objectives The 2011 Community Assessment indicates that the number of families in poverty continues to rise in Eagle county as reflected in the increasing numbers of children in the schools eligible for free and reduced lunch (28 %in 2007 to 41 %in 2010), the lengthening waitlists of eligible children for Head Start and Early Head Start, and the significant increase in caseloads programs such as WIc Food Assistance and Temporary Assistance for Need Family (TANF). The unemployment rate in Colorado was Page 1 of 16 , 2012 Continuation Application 080149 Ingle County Government Early Head Start 8.5 ° /q and Eagle County came in at almost 4 percentage points higher at 12.2 %. The industry groups of aceomm dations, food service, construction and retail account for half of all wage earners in Eagle County. a economic downturn in the country deeply affected the tourism and service industry. The dedine nd slow recovery in the local housing industry is far more serious, with the loss of over 6,000 construction jobs in the past two years and few prospects of those jobs being replaced.(2011 8-IS Community Assessment update). Immigration from Mexico since 2000 has been dramatic in Eagle County. In 2010, the Eagle County School District reported 51.2 %of children enrolled as being Hispanic/ Latino and almost 40% of the 1 student population as English language learners The average completed years of schooling of Early Head Start families is tenth grade. (Evans, 2011). The community considers the Early Head Start an essential (service for the low income, at risk children and families. Eagle County is 1,694 square miles and made up of small communities mostly along the 1 -70 corridor. s" The B-ISprogram continues to serve all areas tea - ,' , of Eagle County, induding the two small k =WV / rthr, k", ` ` +arra communities of B Jebel and Basalt in the i southwestern corner of the county, a 60 mile drive from the Town of Eagle around a _ 1 : _r * mountain range. Twelve of the eighty two road I. i \ t; r glatt 1 \ A °'s children enrolled in 6-ISin home visitation and a ./' , +to combination � 1, live in the small communities of 8 Jebel and Basalt. Results c:0 the community assesgnent have resulted in NO major changes in the Early Head Start program. Page 2 of 16 2012 Continuation Application 08CH0149 Eagle County Government Early Head Start Prog Approach Expansion of the Early Head Start program made possible with ARRA funding allowed the creation of two new program models - fulltime childcare and a combination childcare/home visitation program. Expansion also made possible the enrollment of an additional 37 children into Early Head Start. 8-IS now serves children in three options 1) centered based, 2) combination childcare/home visitation, and 3) full time home visitation. The expansion of 8-ISservices has allowed families to participate in different program options to meet their individual and changing needs. Every family receives regular home visits to provide comprehensive family support and promote positive parent -child interaction. Early Head Start has contracted with two child care centers, the Family Learning Center (FLC) in the Eagle River Valley and the Basalt Campus Kids (BCK) in the Baring Fork Area to provide the full -day, infant - toddler childcare that meets Early Head dart Frformance Standards. The Family Learning Center provides both the full day /full year, center based option and the combination childcare /home visitation option. Basalt Campus IGds provides the combination option full day for ten months each year. Thirty -two 8- ISchildren are enrolled at the Family Learning Inter in six dassrooms integrated with tuition paying children from the community. Fifteen of the children are enrolled in the fulltime, full year, center based option, attending four days each week. Wraparound care before 9 am and after 3 pm is provided by the center to meet the needs of working parents as an in -kind contribution to the program. The families of children in fulltime childcare also receive 12 home visits annually with a Family Advocate in addition to the two teacher home visits that occur annually. Home visits by the Family Advocate are conducted monthly, lasting a minimum 1 1/2 hours. This allows the Family Advocate to develop a flexible, responsive relationship with both the parents and the child, to complete and track all initial health and developmental assessments of the child during home visits and to use the information for individualization of services. Seventeen of the children at the Family Learning Center are enrolled in the combination childcare/ home visitation option, attending childcare two full days each week. In this program option, a Home Visitor completes twenty -four home visits annually, two each month, lasting a minimum 1 %2 hours. 8fective family partnerships are developed, Family Renswith goals, activities and referrals to Page 3 of 16 2012 Continuation Application 08C 10149 Eagle County Government Early Head Rail commurhity partners are completed, the child's health and development is monitored and tracked, and activities to enhance the child's development and the parent's confidence are provided. Fortyfiv0 children are enrolled in the full time, year -round 8- IShome visitation program. Well- trained, bicultural, bilingual home visitors meet weekly in the family's homes creating effective relationships with infants, toddlers and expectant families to create rich learning opportunities within everyday routinesito support the child's development, track child's health and development, develop Family Rans with goals and activities, and provide family support activities. Group sodalizationsare conducted weekly so that all families enrolled in home visitation can attend two group sodalizations per month. Resultsected No significant changes in long term program goals and objectives are expected for 2012. Progress has been realized in many goal areas. Progress towards goals and objectives and any significant challenges Goal 1— Children have high quality early learning supports and environments and comprehensive health care. > Ongoing monitoring at contracted child care centers illustrates evidence of increased quality of parent teacher interactions and communication, improved lesson plans, room arrangement, improved teacher -child communication. An increase in teachers' formal, professional development is also evident as more teachers and home visitors pursue BA or M degrees in Orly Childhood. The Family Learning Center increased their Qualistar rating in their infant and toddler rooms since partnering with B-IS (In the Qualistar RatingTMprocess, programs are et'aluated on five different quality components by an outside evaluator using the Qualistar tool). > Irjcreased obesity awareness/prevention in all program options is being elevated by improving playgrounds at all sites; providing family activities at parks, recreational centers, and swimming p °ols; providing monthly topics on nutritional education including a monthly nutritional newsletter; Two staff have received training in "I am Moving, I am Learning". This will be a focus of training for 2012. Page 4 of 16 2012 Continuation Application 08a-10149 Ewe County Government Early Head Start ➢ Families report that their children's learning, including improved communication skills, cognitive skills, attention skills, social behavior, and eating habits, increased through participation in the child care centers. > Teachers and home visitors have received Pyramid training and coaching. Training is focused on promoting the social emotional development and school readiness of young children birth to age five. A certified Pyramid coach will provide ongoing, monthly coaching to the team on the Pyramid model as in -kind support to the program for the next year. ➢ Coordination of services and supports is increasing through a new, effective case management system with the added involvement of mental health professionals. This model allowed a child with behavior issues to stay in child care center by keeping the child care employees focused on three areas of behavior improvement versus a non - strategic approach taken prior to case management. > The number of children from birth to three years identified with delays in development and who are eligible for early intervention and special education services has increased significantly over the last two years In the past year, seventeen children were first identified by B-ISstaff and determined eligible for Early Intervention services after referral to Child And by 8-1Shome visitors. > A challenge that continues in the community is limited opportunities and access to quality early childhood education for three year olds The market rate of $35 -60 per day for preschool is out of reach for most low income families. In 2010, the eligibility threshold of subsidized child care under the Child Core Assistance Program (ClCAP) was reduced from 225 %to 150 %of Federal Poverty guidelines. There is a maximum capacity in CCAPfor 45 families. The Eagle County School District's Head Start and Colorado Preschool Programs maintain full enrollment as well as a waitlist of 125 children. The programs prioritize four year old children for enrollment, leaving a gap in services for three year olds. The 6- ISmanagement team continues to participate in community efforts to develop more opportunities for three year old children. Goal 2 — Families have meaningful community supports and parenting supports > More medical providers, especially pediatricians and dentists, in the community now accept Medicaid. > "The Incredible Years," a 12 -week parenting course is offered in English and in Spanish. Page 5 of 16 2012 Continuation Application 080H0149 Eagle County Government Early Head Start > Parents participate in "Family Nutrition Education R (FNBD) where nutrition educators work with clients individually and in groups in their homes to help families gain skills that pave lhe way for nutritional well -being and health. > Ai I B in the "Raising a Feeder" program that provides books and literacy education for families. Outcome data demonstrate that "Raising a Fbader" effectively develops family reading habits, and by doing so, helps young children enter school ready to learn. Goal 3 —Early childhood professionals have the knowledge, skills, and supportsto work effectively with and on behalf of families and children. > AJI home visitors and infant - toddler teachers have attained at minimum a bilingual, home visitor FDA credential. They continue to enroll in Early Childhood development dasses at the local community college and /or online child development coursesthrough the University of Cincinnati. > The education coordinator provides coaching for infant - toddler teachers, both one-on -one and in small groups, at both of the contracted child care centers. > Finding new teaching staff with required educational requirements to fill vacancies continues to bb a persistent problem. Colorado Mountain College is interested in creating a four year degree in Early Childhood. They are offering their Early Childhood education dasses as dual enrollment cpurseswith the local high schools with limited success. Goal 4 — Design and implement integrated systems approach for management of program funds and resource% > Alrevised system of comprehensive monitoring has resulted in improved, coordinated services. > Ohsite Triennial Monitoring Review conducted October 3 -10, 2010. o Results for ARRA &pension programs: No findings; and no corrective action needed o Fesultsfor Continuation program: No deficiencies. Identified Rndingsreviewed 7/11 -13 and found corrected. No further correction needed. > Contracting with the Eagle County School District for a shared Health Coordinator has improved communication, streamlined procedures and increased coordination of services for families. > Inp training and implementation of use of PROMISdatabase system resulted in more accurate data tracking, more efficient PIRreporting and increased ease and access to records Page 6 of 16 1 2012 Continuation Application 080149 Eagle County Government Early Head Rail ➢ The B - ISpractice of reflective supervision providesa system of support for staff and families to assure a high quality, effective program. All staff attended training in reflective supervision and coaching will continue in 2012. Training and Technical Assidance — See the Appendix for the T/ TA Plan. Assessment of Need: The training and technical assistance plan was designed using information from many sources and contained input from parents, staff, and community members. Training needs are prioritized based on regulations, triennial review, community assessment, staff professional development plans, parent input, and budget. Obiectives: • Provide ongoing and quality training opportunities for staff, board, and parents; keep everyone up to date on new research and be practices • R quality training to ensure members of governing board and the Policy Council understand their shared governance and management responsibilities for an effective governance structure. • Ensure that contracted center -based teachers meet the requirements of the Head S `art Act. • R a continuous learning environment that supports skill and knowledge development for staff, families and the community. • Encourage staff to pursue individual educational goals as related to early childhood education. • Incorporate technology and data use into program. • Provide a continuum of Re- service Training as needed • Continue with specialized training on Pyramid and on language development. • Introduce and implement "I Am Moving I Am Learning" Staff Development Goal: Provide a continuous learning environment that supports skill and knowledge development for staff, families and the community that leads to full implementation of Head Start Pbrformance 3andardswith high quality services for all children and families. This will lead to positive outcomes for children and families. Risk Management Meeting (.tily 12, 2011): No concerns identified Page 7 of 16 2012 Continuation Application 08C (0149 Eagle County Government Early Head Start Budget and Budget .Lstiflcation Non- # of Federal Federal Employees Class • • , e categories Budget Budget Total Budget FTE Chid . Ifs and C vefppmen# I ervi e rsQpneT 1. EclucEltion Mgr /EFEEAMgr 9,964 29,964 0.75 4. Homai Visitors 212,337 212,337 5.7 7. Disabil ties Mgr. 14,488 14,488 0.25 I� *C'�' ' "�`� s. & �' '* arc 0 11. Family Advocate 28,080 28,080 1.0 10. Fami y /Community Services Mgr 42,207 42,207 0 8 13. Early,Head Bart Director 7,956 7,956 .1 14. 8- ISA�lanager 43,466 43,466 .75 16. Data . try Saecialist 20,650 20,650 .75 19. Main -nance Ibrsonnel 10,202 10,202 .3 TOTAL • : • Ne- 409,350 409,350 10.45 1. Soda! rity, RCA, Disability, Life Insurance, Work Comp @11.71°/0 0 0.00 2. HealthiDental Insurance 0 0.00 3. Fbtirei lent x6 %salary 0 0.00 TOTAL --. NGEBBNBFITS(6b) 0 149,396 149,396 0.00 . ,. . �': � �� � � „� 2. t7assrgom and Family Servioes3ipp!!es 11,000 11,000 0.00 TOTALSUPPLIES(6e) 11,000 11,000 0.00 z 2. HealthlServices- mental health service 6,7 6,720. 0.02 2. Health ervices- Health Coordinator 27,000 27,000 .5 5. Training & Technical Assistance: see TTA plan in Appendix NFS in -kind coaching on Pyramid Training 12,124 12,124 0.00 8. Other (:bntracts- Contract with 2 child care centers 1) Family Learning Center: 19 Full time(FT )slots@ $975 per space/ per month 2) Basalt Campus Nds: purchase 2 full time slots @ 781 per space per mo + $700 supplies + $500 training NFS contrjacted child care center's market rate discount 175,737 15,880 191,617 7.0 8. Other dontracts- Registered Dietician, Teaching 3rategiesiGOI.D 2,550 2,550 8. Other Qo ntracts-Annual program evaluation 5,000 5,000 0.05 TOTAL(ITRACTUAL 229,131 245,011 3. Utilities, 2400 2400 8. Local Triavel 9221 9221 0.00 TOTALOTHBR 11,621 11,621 0.00 k. TOTALL-' ALL BUDGET CATEGORIES $661,102 $165,276 $826,378 11.07 Page 8 of 16 2012 Continuation Application 080i0149 Eagle County Government fly Head Sart ONGOING-OPERATION BUDGET NARRATIVE a. Personnel (object dass6a) Includes staff gross salaries TABLE 1 eis FED TIMEIN HIiLY BIS FED BiSNFS B-ISNFS FIE FTE POSITION POSITION Rr SALARY SALARY FRNGE 1.0 .75 Education/ B EA Mgr <1 YR 25.61 29,964* - 19,101 1.0 1.0 Home Visitor 4 Y 19.93 41,454 - 23,817 1.0 1.0 Home Visitor 4 YR 18.30 38,064 - 29,251 1.0 1.0 Home Visitor 4YR 18.30 38,064 - 29,251 1.0 1.0 Home Visitor 4 YR 18.74 44,554 - 30,017 1.0 1.0 Home Visitor 4 YR 18.18 28,360* 29,054 1.0 .7 Home Visitor 5 YR 20.00 21,840* 17,954 .25 0.25 B- ISDisability Mgr. 13 YR 37.15 14,489* - 1.0 1.0 Family Advocate <1 YR 18.00 28,080* - 23,258 Community & Family 1.0 0.8 Partnership Mg. 4 YR 33.82 42,207* 27,005 .1 0.10 E-IS Di rector / Dir of CFS 2.5 YR 51.00 7,956* - 3,875 .75 .75 B- ISManager 13 YF. 37.15 43,466* 34,724 1.0 0.75 Data Entry-Clerical 4 Y 17.65 20,650* - 21,797 .3 Maintenance Fersonnel 3 YR 16.35 10,202 TOTAL 10.45 409,350. 149,396 *This salary is for three quarters The other quarter will be covered with carryover of expansion funds Home visitors (5.7 FTE) maintain an average caseload of 10 to 12 families each with a maximum of 12 families for any individual home visitor. Each home visitor has children in both the full - time home visitation program and in the combination program. The twenty -three children in the combination option receive two home visits per month. A Family dvocate (1 Y ( FTE) provides one home visit each month for the 15 children in the full time childcare option in addition to monitoring responsibilities, facilitating Parent Committees, acting as a liaison between families and the child care center and other activities. Page 9 of 16 2012 Continuation Application 08CH0149 -�; ' Eae County Government Early Head Start The Education/ BIWA manager, Disability manager, Family/ Community Partnership Manager, Ells M nager and B-IS Director provide support and administration for the optimal perfor a nce of the team, monitor program activities and services, assess program and community services, develop and execute strategic plans, collaborate with the community, and work with the governance structure. The Fiscal Manager is provided by HHS as non - federal share tp the program. The Health Coordinator and Registered Dietidan are contracted posit ion. The Data Entry/ Clerical (.75 FIE) position provides administrative support for the 8-1Sstaff and enters all data into the PRDMlSdatabase system. The Maintenance Personnel work hourly, part -time assisting with set -up and dean -up at group sodalizations. TOTAL FEDERAL COST FOR PERSON N H.: $409,350. b. Fringe Benefits (Object dass6b) In addition to mandatory benefits, 13iSprovides health, dental, and vision coverage and life insurance for employees and their families. Fetirement benefits begin after one full month of employment. Fringe benefits for regular employees are at the following rates: I • FICA .0620 x salary • Medicare .0145 x salary • Disability .0038 x salary • Life Insurance .0088 x salary • Workers Compensation .0280 x salary • Retirement .06 x salary • Health and Dental $22,068 / staff & family / year Page 10of 16 2012 Continuation Application 08CH0149 Ewe County Government Early Head Start See TABLE 1 (above) for fringe total for each position. All fringe benefits are provided as part of non - federal share. $149,396.00 NFS e. Supplies (Object dass 6e) 2. Child & Family Services Supplies — • Three Parent Committees (meetings occur monthly at one center and every other month at the other center and for home visitation families). applies, food and mileage reimbursement for parents • Home visit materials: Cline Stale materials • Fblicy Council materials, child care, food and mileage reimbursement for families • Group sodalizations (held 6 times per month): Food, materials and child care • 2 annual parent orientations (1 in 8,kbel & 1 in Eagle Fiver Valley): Food, materials and childcare • Food for Health Advisory Committee (3 meetings annually) • Group Socialization materials (Le. replacement toys eating utensils field trips fees) • 3aff reference materials TOTAL FEDERAL COST FOR SUPPIJES (6e) $11,000 (an estimated, additional $3,000 from carryover of expansion funds will be used for supplies in 2012) f. Contractual object Bass 6 Contractual ( object fl 2. Health/ DisabilitiesServioes— Mental health services are contracted with Colorado West Ftagional Mental Health Center at $80 per hour for 84 hours annually. This allows mental health services for home visitation staff, parents, and children and observation and consultation at both contracted child care centers. Contracted child care centers also receive coaching, mentoring, and consultation servicesthrough the local Ear ly Childhood Council at no cost to B-ISor the center. The contracted mental health provider is equivalent to 0.02 FIE The federal cost is $6,720 Page 11of 2012 Continuation Application 08(10149 Eagle County Government Early Head :dart 2. Health/ Disabilities Services— Health Coordinator: The Eagle County School District's Head Start pr gram's Health Coordinator has been contracted to provide health services. The highly qualifi Coordinator provides ongoing monitoring of compliance in all areas of health, nutritioih and safety; contributes to self - assessment, FlRreporting and program planning; provides leadership with Health SirrvicesAdvisory Council and other community partners; and trains staff on health issues. The contracted Health Coordinator is equivalent to 0.5 RE The federal ost is $27,000. (an additional $9,000 is anticipated using carryover expansion funds) 5. Training and Technical Assistance - Indudestuition paid to the community college for CDA preparation and AA programs in Early Childhood education and to the University of Cincinnati's online Orly Childhood BA program for staff professional development. Also induded is training for the governing board, Fblicy Council, parents, teachers, home visitors and management team. The program is committed to creating a learning community and continuous program improvement. Eagle County government provides in -kind up to $3,000 /year tuition reimbur3ement for each County employee seeking higher education. For details of the training plan, see Training and Technical Assistance plan /operating budget in the Appendix. The fedelral cost using TTA funds is $12,124. (The remaining TTA funds are in the contract with child cart centers that provide childcare for B- ISchildren). NFS Thellocal Child are Licensing Specialist isatrained coach in the Pyramid model for Social- 1 Emotion01 Development. She is providing in -kind monthly coaching for home visitors to support the extensive training the home visitors received in the model during the last year. 8. Other'Contracts- Child Care Centers — EI-iS has contracted with two child care centers. The Family Darning Center (FLC) located in Edwards is contracted to provide nineteen full time Page 12 of 16 1 2012 Continuation Application 08010149 Eagie County Government Early Head Start spaces and accommodates32 children in fulltime and part-time childcare. Fourteen children receive child care four days per week and 18 children receive child care two days per week. Child care costs at the FLCare based on 19 full day, full time spaces year round at a discounted rate of $975/ month per space. The contract also includes $600 for supplies and $3,500 for teacher training. The Basalt Campus FGds located in B Jebel is contracted to provide two full time spaces and accommodates 5 children 2 days/week. Child care costs at the Basalt Campus [Ids are based on two full time spaces times9 months at $750 /month. The cost is significantly Tess per space than the Family Learning Center because the Roaring Fork School District subsidizes the Basalt Campus Kid. The contract also indudes $100 for supplies and $500 for training. Both centers combined have hired 7.0 FTEdue to the expansion funds they receive. Federal cost is $175,738 (an additional $58,825 for 2012 is anticipated using carryover expansion funds). Non - federal share: The Family Learning Center discounts the tuition for 8-ISfrom their market rate and also provides wrap around care, before and after, at no charge to El-IS This in -kind discount amounts to $1,900 per month. Used for NFSfor this grant: $15,880 8. Other Contracts — FFgistered Dietidan Federal cost is$1,350. 8. Other Contracts—Teaching arategies GOLD contract for ongoing child assessments Federal cost is$1,200. Page 13 of 16 2012 Continuation Application 08010149 Eagle County Government Early Head Start 8. Other Contracts— Independent Program Evaluation - An independent program evaluation of family outcomes, validating the important work that home visitors accomplish with families. ,Jerome Evans, Fh.D has provided this service to the program since 2000. The contract is p aid at the rate of $50 /hour for 100 hours/year. The contracted independent program evaluator is equivalent to 0.05 FTE Federal cost for this grant is$5,000. TOTAL CONTRACTUAL $229,131.00 The total number of contracted employees is equivalent to 7.6 FTE h. Others (dass object 6h) 2. Bent For group socialization, 1,585 square foot unit plus 2 garage storage units are used 6-ISfor group sodalizations, parent meetings, staff training, etc. at Lake Creek Village in Edward% The space is provided with no charge for rent. Market value for the space is $2,370 per month. NF3 $26`000. 4. Utilities— For space used for group socializations. Federal cost is$2,400. 8. Local Irravel —Sx (6) grant vehides are used for home visits and assisting families with transportation to group socialization, parent meetings and training opportunities. The Eagle County Road and Bridge Department provides insurance and services these vehides. Other travel exOenses incurred are to reimburse 8- ISstaff to drive personal vehides to home visits and meetlings when grant vehides are unavailable. Total federal cost is$ $9,221. TOTALOIHBR $ 11,621 Page 14 of 16 2012 Continuation Application 080H0149 Eagle County Government Early Head dart TOTAL FEDERAL- ALL BUDGET CATEGORIES $661,102 TOAL NON-FEDERAL $165,275 Fringe benefits $149,396 FLC market rate discount 15.880 Cap on Employee Compensation: Assurance of compliance with the compensation cap policies: The Head aart Director's compensation is$106,080 of which 10% is paid with Early Head dart funds. The Health and Human Services Agency with support of the Human Ibsourcesdepartment of Eagle County government routinely reviews administrative compensation in compliance with ACI~OI -HS-07- 03. No Head Bart salaries exceed the current Executive Schedule Level II salary ($179,000). Page 15 of 16 2012 Continuation Application 08010149 Ewe County Government Early Head Mart ADDRESSINFORMA11ON FORM Grant Number: 085 -200 B- SExpansion Grant Dame: Earle County Health & Human Services BIS 1. ad &art Director: Sherri Almond ailingAddress POB660 Eagle, CO 81631 telephone: 970 - 328 -8852 Fax 970 - 328 -8829 �rnail: sherri.almond Website: www.eaglecounty.us 2. MJBN - Executive Director: Rachel Oys NI ailing Address POB 660 Eagle, CO 81631 telephone: 970 - 328 -8858 Fax: 970 - 328 -8829 email: racbel.oys@.eacdecounty.us Website: www.eaalecounty.us 3. Board Chairperson:.bn Stavney Mailing Address POB 660 Eagle, CO 81631 telephone: 970- 328 -8605 Fax: 970 - 328 -8829 Email: jon.stavnevt eactlecounty.us Website: www.eaglecounty.us 4. Policy Coundl Chairperson: Humberto Prigadaa Mailing Address: 102 Bobcat Q. B .bbel, C081632 telephone: 970 - 309 -6047 Fax none Email: none 5. Fiscal Officer: Rita Woods NI ailing Address: POB660 Eagle, CO 81631 Tielephone: 970 - 328 -8817 Fax: 970 - 328 -8829 mail: rita.woodspeademunty.us V/ebsite: www.eadecounty.us Page 16 of 16