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Home My WebLink AboutC11-299 Roaring Fork School District (Basalt Campus Kids) FIRST AMENDMENT TO AGREEMENT BETWEEN EAGLE COUNTY AND ROARING FORK SCHOOL DISTRICT (Basalt Campus Kids) THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this day of A .sg!+ 2011, between Eagle County, by and through its Board of County Commissioners ( hereinafter refer ed to as' "County ") and The Roaring Fork School District, a Colorado nonprofit corporation, with a mailing address of 1405 Grand Avenue, Glenwood Springs, CO 81601 (hereinafter referred to as "Contractor "). WHEREAS, County and Contractor entered into an Agreement dated March 29, 2011 (Eagle County Ref # C 10 -095 ( "Original Agreement "); and WHEREAS, Contractor will continue to work for County and County shall continue to compensate Contractor for services that are properly invoiced for and are completed to the satisfaction of County; and WHEREAS, the County is now desirous amending the terms of the Original Agreement and Consultant is willing to perform the same under the terms and conditions of the Original Agreement and this Amendment; and T H E R E F O R E , in consideration of the terms and conditions of the Original Agreement and this Amendment, the sufficiency of which is hereby acknowledged, County and Contractor agree that this Amendment shall replace and supersede those section(s) of the Original Agreement as modified herein. 1. The first sentence of paragraph 2. Terms of Agreement shall be deleted in its entirety and be replaced with the following: 2.1 This Agreement shall commence on January 1, 2011 and shall continue in full force and effect until December 31, 2011 unless earlier terminated in accordance with the terms of the Agreement. 2. The first two sentences in paragraph 4. Compensation shall be deleted in their entirety and be replaced with the following: 4.1 For the Contractor's Services provided hereunder, County shall pay Contractor as set forth in the attached Exhibit "A ". The total compensation allowed under this Agreement shall not exceed $19,200. 3. The first sentence in the first paragraph of Exhibit A — Description of Services shall be deleted in its entirety and be replaced with the following: Description of Services: This contract is for services provided beginning on the date first set forth in the Agreement and ending December 31, 2011. The remainder of the paragraph to stay the same. 4. The section in Exhibit A entitled Payment and Fee Schedule shall be deleted in its entirety and replaced with the following language: ep-acfq Contractor shall be compensated for performance of assigned services as follows: 1. County agrees to pay to Contractor $885 /month per space for two full time spaces for ten months (January -June, and September- December, 2011) in an amount not to exceed $17,700. County will only compensate Contractor for spaces being reserved for County during each month. 2. County will compensate Contractor for the purchase of items identified by the County Infant Toddler Specialist, which will be recommended to support compliance of the Infant Toddler Environment Rating Scales. Said purchases may not exceed $1,000. 3. On a case by case basis, County may provide funding for Contractor's staff training and /or development including tuition to vocational technical schools, community colleges and universities for staff training as identified in the training and technical assistant plan, which expenses may not to exceed $500. These rates are being paid to assure compliance with Head Start Performance Standards. Fees and reimbursements will be made in accordance with the terms of 4.2 of the Agreement. In no case will EHS make payment when Basalt Campus Kids director does not contact EHS staff prior to suspending services, excluding health related issues. Maximum compensation under this contract shall not exceed $19,200. 5. County and Contractor agree that, except as expressly altered, modified and changed in this Amendment, all terms and provisions of the Original Agreement shall remain in full force and effect during the modified term, and hereby are ratified and confirmed in all respects as of the date hereof. 6. If any conflict exists between the provisions this Amendment and the Original Agreement, the provisions this Amendment shall control. 7. This Amendment shall be binding on the parties hereto, their heirs, executors, successors, and assigns. / /SIGNATURE PAGE TO FOLLOW // IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement the day and year first above written. COUNTY: COUNTY OF EAGLE, STATE OF COLORADO By and through its County Manager By: eith P. Montag, County M ager THE ROARING FORK SCHOOL DISTRICT BC r L, taw /— / 11.0" y • a . " onsta ' , uperi tendent, The Roaring Fork Schoo District • /1 STATE OF C.- p ( o ra ) 4: ,i� ) SS. COUNTY OF The foregoing was acknowledged before me by J4d t, i/a n S/ (./this 7 3 day of 44-1.4 us , 2011. J My commission expires: (— z 1 -/— /Z ,Q .• ' N. y Public GIN FORS j ••p :'9yt� OF G, • Basalt Campus Kids: EHS EXHIBIT A SCOPE OF SERVICES, PAYMENT & FEE SCHEDULE Description of Services: This contract is for services provided beginning on the date first set forth in the Agreement and ending September 30, 2011. Contractor will provide two day -time child care spaces for up to five children enrolled in the Eagle County Early Head Start program, which child care services shall comply with State child care licensing regulations, the Head Start Performance Standards and the Head Start Act as amended December 12, 2007. Additional Provisions: 1) Eligibility Determination: A. County will determine the eligibility of the children referred by County and to be enrolled under this agreement, inform families of eligible children of their rights, obligations, fee requirements, and notify the Contractor in writing that a child is eligible. The County will also notify the Contractor when an eligible child is no longer eligible. Payment for individual clients will not be made after the Contractor is notified in writing of the children) served under this agreement's ineligibility. B. It is agreed that when or if EHS children transition out of the EHS program, that both parties will make every effort to provide a smooth transition into another early childhood program including Head Start. 2) Early Head Start Requirements: A. County will complete a certificate form on each child referred to Contractor and will also: 1. Offer training opportunities to Contractor's staff that care for infants and toddlers in specific issues pertaining to infants and toddlers up to age three. 2. Share children's assessments with classroom teachers, with parent permission. 3. Provide action plans for issues or concerns that arise during County monitoring and observation of the Contractor's site. B. The Contractor shall complete and return to County monthly attendance records. These attendance records will accompany the monthly invoice for payment required by paragraph 4.2 of the Agreement. Invoices reflecting attendance records and tuition for the previous month will be completed and returned to County within 5 working days of the first of each month. 3) Parent(s) Responsibilities: The Parent of each Early Head Start ( "EHS ") child must agree tocomplete all registration forms and to update immunization and well child visits as required by the State and Contractor, and to be available for two parent conferences at the Contractor's site each year. Parents will also be available for teacher's home visits during regular Family Service Coordinator (FSC) or Home Visitor (HV) home visits twice a year. Parents are required to follow the Center's Policy and Procedure manual. Contractor should inform County if any parent does not comply. 4) Maintenance and Access to Records: The Contractor agrees to keep records dealing with frequency of service delivery, services provided, fiscal records, and retain all book, records, and other documents relevant to this agreement for three (3) years after final payment. The Contractor agrees that any persons duly authorized by the Early Head Start Program (county, state or federal) shall have full access to and the right to examine any of said materials. Basalt Campus Kids: EHS 5) Program Records, Controls, Reports, and Monitoring Procedures: A. The Contractor agrees to maintain program records required by County and agrees that a program and facilities review including meetings with consumers, review of service records, review of staffing ratios, job descriptions, staff qualifications and meetings with any staff directly or indirectly involved in the provision of services may be conducted at any reasonable time by state and federal personnel and other persons duly authorized by the County. B. The Contractor agrees to maintain program records required by the County and to complete an invoice on forms furnished by the County. Further, the Contractor agrees to make available its facilities /services students, parents), for training or services to County's designees (staff, g / Y g ( ,p ) observation. 6) Staff Qualifications and Development: A. Individuals employed and representing the Contractor shall demonstrate the skills /qualifications required by the Federal Office of Head Start. Section 645A(h)(1) of the Head Start Act requires that "not later than September 30, 2010, all teachers providing direct services to children and families participating in Early Head Start programs located in Early Head Start centers, have a minimum of a child development associate credential, and have been trained (or have equivalent coursework) in early childhood development." Attainment of a level 1 credential from state of Colorado Office of Professional Development meets the requirement. B. Staff must keep their CDA current with renewal every three years. Every teacher must attend at least 15 clock hours of professional development per year. Contractor must provide a copy of its state license and CDA, AA, Bachelor of Arts (BA) credentials for staff qualifications per this agreement. C. Establish staff qualification goals to ensure that not later than September 30, 2012, all such teachers have been trained (or have equivalent coursework) in early childhood development with a focus on infant and toddler development. D. Contractor must make every effort to reach and sustain compliance with the requirements for infant and toddler center -based teaching staff. The first priority is to hire qualified, credentialed staff in accordance with the Head Start Act. If the program cannot currently recruit and hire qualified, credentialed staff, the program may hire a person who is in the process of completing their credential, has experience working with infants and toddlers, and has one of the following: a. Course work with infant and toddler content b. Degree in a related field c. Training with infant and toddler content 7) The Contractor agrees to provide childcare services to EHS program families as follows: A. Early care and education for infants and toddlers whose families are enrolled in EHS and referred by County. B. Priority placements until all potential County purchased spaces are full; County will be notified of openings prior to enrolling non -EHS children. C. Inclusion of infants and toddlers with special needs and disabilities. D. Staff will be involved in the development and implementation of quality improvement plans based on the results of the Infant Toddler Environment Rating Scales (ITERS). E. Comply with all Head Start Performance Standards and the Head Start Reauthorization Act as defined in Exhibit B, including teacher credentials, teacher -child ratios, and group size at all times of the day. Exhibit B will be updated and replaced to reflect and assure Basalt Campus Kids: EHS compliance with any changes in state licensing regulations and /or Head Start Performance Standards. F. Maintain a current, working Policy and Procedure manual that is distributed to families at enrollment, as well as to EHS, and go over the policies with the parent before enrollment. EHS children should not be denied services if they cannot provide diapers and /or formula. Families are to contact their Family Service Coordinator (FSC) or Home Visitor (HV) in order to address the issue. The center director should contact the Eagle County Infant Toddler Specialist if provision of these materials becomes an issue. It is the responsibility of the center to enforce the Policy and Procedures manual including health exclusions, pick -up and drop -off policies and procedures. G. Attend quarterly director's meetings at the County office as scheduled. H. The director will contact County staff prior to denying services excluding health related issues. I. Teachers will participate in the development of an Individualized Family Plans for each child by convening two parent teacher conferences at the child care site annually and participating in two EHS home visits annually. Based on observations and assessments, all parties will contribute to a plan for the child's development. Copies of conference reports and the child's developmental goals will be filed in the child's portfolio provided to the site by County. J. Teachers will complete individual portfolio files for each child per Teaching Strategies GOLD online system. Teachers will meet children's early learning needs by individualizing the curriculum for each child based on their observations and the child's developmental goals. At the time of transition to a new classroom or childcare site, the child's portfolio will accompany them to the new placement. K. AIIow County staff access to childcare sites during hours of operation. This includes the Mental Health Coordinator and the Infant Toddler Specialist who will conduct classroom observations and or trainings. L. AIIow for assessments such as but not limited to Ages and Stages Developmental Questionnaire (ASQ), the Infant /Toddler Environment Rating Scale (ITERS), EHS ongoing monitoring, and EHS annual self- assessment to be conducted in classrooms and share results with the EHS Infant Toddler Specialist. M. Notify County of planned transitions and develop a transition plan with each family. N. Complete daily classroom reports and forward to the County Infant Toddler Specialist weekly. O. Share menus, health and safety checklist, and lesson plans with County as requested. Make changes to menus based on recommendations from a Registered Dietician provided by the County. P. Provide snacks and meals to the children served under this agreement and submit receipts for USDA reimbursement. Q. Provide EHS a copy of current child care license(s) to the County EHS Director for childcare facility in this agreement. R. Provide EHS with a copy of the Notice of Survey Findings from every health department visit to the Basalt Campus Kids center. S. Provide EHS with copies of educational credentials for all staff members. T. Provide EHS with a copy of stated private pay tuition rates. U. Children will not be required to participate in religious activities. Contractor must offer alternate developmentally appropriate activities at these times. V. All information regarding children and families must be kept confidential. Basalt Campus Kids: EHS W. Contractor must identify a curriculum to be used in each classroom and inform County which curriculum will be used. X. Contractor must have a process for all parents to sign their children in and out in order to assure safety. Y. Contractor shall work cooperatively with Early Childhood Partners Coaching and Consultation as funds allow in the infant and toddler classrooms. Z. Contractor shall invoice Child Care Assistance Program funding for eligible EHS families and notify EHS when families are enrolled and transitioned. AA. Contractor shall notify HHS immediately of all reports of suspected child abuse or neglect involving Contractor, including, but not limited to, employees, volunteers and clients. HHS contractors are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to HHS Children and Family Services — (970) 328- 8840. The above - listed services will be provided expeditiously to the children served under this agreement. The legislation supporting the Early Head Start effort explicitly solicits and advocates the fullest possible cooperative and supportive approach from existing local and state agencies to enhance the efficacy of Early Head Start and its proposed measurably productive, pro - social impact on involved families. Performance Standards and the Head Start Act are located at the Early Childhood Learning and Knowledge Center: http : / /eclkc.ohs.acf.hhs.gov /hslc. Payment and Fee Schedule: Contractor shall be compensated for performance of assigned services as follows: 1. County agrees to pay to Contractor $885 /month per space for two full time spaces for seven months (January-June, and September, 2011) in an amount not to exceed $12,390. County will only compensate Contractor for spaces being reserved for County during each month. Y P p g Y g 2. County will compensate Contractor for the purchase of items identified by the County Infant Toddler Specialist, which will be recommended to support compliance of the Infant Toddler Environment Rating Scales. Said purchases may not exceed $1,000. 3. On a case by case basis, County may provide funding for Contractor's staff training and /or development including tuition to vocational technical schools, community colleges and universities for staff training as identified in the training and technical assistant plan, which expenses may not to exceed $500. These rates are being paid to assure compliance with Head Start Performance Standards. Fees and reimbursements will be made in accordance with the terms of 4.2 of the Agreement. In no case will EHS make payment when Basalt Campus Kids director does not contact EHS staff prior to suspending services, excluding health related issues. Maximum compensation under this contract shall not exceed $13,890.