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HomeMy WebLinkAboutC11-278 Jviation Master Plan First Amendment FIRST AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN EAGLE COUNTY, COLORADO AND JVIATION, INC. FOR MASTER PLANNING SERVICES RELATED TO EAGLE COUNTY REGIONAL AIRPORT THIS FIRST AMENDMENT TO THE AGREEMENT •r,'rofessio 1 Services ( "First Amendment ") is made and entered into effective as of the ,e4,1 day of , 2011 by and between Jviation, Inc. a Colorado corporation (hereinafter Consultant" or " ontractor ") and Eagle County, Colorado a body corporate and politic (hereinafter "Owner" or "County "). RECITALS WHEREAS, Owner was the recipient of a grant for master planning at the Eagle County Regional Airport; and WHEREAS, the FAA has terminated its original grant for master planning services identified as grant contract number DOT- FAIONM -1090 with Owner and instead is issuing a new grant identified as grant contract number DOT- FA11NM -XX00( which will cover an increased and revised scope of services and related fees and costs; and WHEREAS, as a result of the issuance of the new grant, the parties desire to set forth and establish a revised scope of the Services to be performed by Consultant and fees and costs associated with such Services. FIRST AMENDMENT NOW THEREFORE, based upon the above recitals and the consideration set forth herein Consultant and Owner as parties to a contract dated March 28, 2011 ( "Contract" or "Agreement ") wish to amend the Contract as follows: A. Exhibit A to the Contract is hereby replaced with Exhibit A -1 which is attached hereto and incorporated by reference. B. Exhibit B to the Contract is hereby replaced with Exhibit B -1 which is attached hereto and incorporated by reference. C. Exhibit E to the Contract is hereby replaced with Exhibit E -1 which is attached hereto and incorporated by reference. [Rest of Page Intentionally Left Blank] c� -Z. r Except as expressly amended or modified herein, the Contract shall remain unmodified and in full force and effect. This Amendment is executed on th- / day of August, 2011. COUNTY of EAGLE, STATE of COLORADO By and Through its B s : rd of County Commissioners iv f, - Jon Stay Char ATTEST: , � �� _i BY: ea tit >� Teak Simonton, Clerk o the Board *":` JVIATI 1 . a Colorado corporation ,_----____ By: Its: EXHIBIT A -1 (Services) Consultant shall perform and complete the Services no later than October 31, 2012. Consultant agrees to generally comply with Eagle County Airport Master Plan Schedule for specific tasks identified in that schedule which is attached to the Agreement as Exhibit E -1. The parties agree that the timing for completion of each task may vary slightly from the timeline set forth in Exhibit E- 1 and, in the event of a deviation from the schedule, the parties shall discuss the same. Notwithstanding the foregoing, in no event shall performance of the Services extend beyond October 31, 2012. Consultant acknowledges that time is of the essence in completing the Services and any delay beyond October 31, 2012 must be approved in writing by County and Consultant. In the event additional staff or overtime is required to maintain the schedule the same shall be at Consultant's sole cost and expense. Consultant shall provide the following Services to Owner: See Jviation Eagle County Regional Airport Master Plan Final Scope of Work 6/7/2011 attached hereto and incorporated herein as part of this Exhibit A -1. JVIATI0I%i 900 S Br 3, S 350 Qenver, CCr 80209 Main 303.52.3030 uite Fax 303.524.3fl31 ENGINEERING & PLANNING JVIATION.COM EAGLE COUNTY REGIONAL AIRPORT MASTER PLAN SCOPE OF WORK Revised 6/7/2011 OVERVIEW: It has been many years since the Master Plan for the Eagle County Airport (EGE) has been updated. A Master Plan update did occur in 2002 but was never officially accepted by the Board of County Commissioners or the FAA. Major changes have occurred in the aviation industry since the last approved Master Plan update. Additionally, upgrades and improvements have occurred at the airport, including the 1,000' runway extension, a new terminal building, an Instrument Landing System, and the installation of airport surveillance radar. These changes have dramatically changed how the airport functions and operates. A new Master Plan and corresponding ALP sheet set will be prepared as defined by FAA Advisory Circular 150 /5070- 6B, Airport Master Plans. GOAL: The goal of this master plan is to prepare guidance that allows the airport to continue to operate in a safe and effective manner as demand and technologies change and evolve. As it is a public use airport which receives grant funding from the FAA, all planning must ensure that the airport continue to meet all federal obligations and standards. The following items detail the work and deliverables to be completed in the performance of this project. 1.0 PROJECT MANAGEMENT Summary & Deliverables: • Consultant will prepare the finalized scope of work, schedule and fees for submission to the Airport, Board of County Commissioners, and FAA. 1.1 Preliminary Planning Task will consist of preparation of the scope of work for review by the sponsor and FAA. It is expected that one meeting and two revisions to scope will be necessary to arrive at the appropriate work scope for this effort. The Scope of Work will be submitted to the FAA for final comment prior to completion of the fee proposal. Upon submission of the fee proposal to the sponsor, consultant will cooperate with an independent firm conducting an Independent Fee Estimate (IFE). 1 of 24 JVIATION enc. fiNs s r-A.sN 1.2 Establish Planning Committee(s) A committee, known as the Planning Advisory Committee, will be established to help guide the direction of the Master Plan and make decisions at critical points on future development. The committee may include airport staff, representation from the Board of County Commissioners, and the FAA at a minimum. FAA staff will be invited to all meetings and will be copied on meeting minutes. Additional members will be added at the discretion of airport management. 1.3 Consultant Coordination Task will consist of coordinating, negotiating and contracting with various other consultants subcontracted to perform certain aspects of this scope of work. Consultant work will be reviewed and edited and monthly invoices from consultants will be processed and paid. 1.4 Project Initiation The project will commence with a "kick -off" meeting at the offices of the Airport with the steering committee members. Prior to the meeting, the Consultants will prepare a draft work plan and schedule for discussion. The work plan and schedule will be our tool for measuring our progress during performance of the work and will be reviewed with airport staff at the kick -off meeting. The objectives of the meeting are as follows: • Ensure that all parties clearly understand their roles in this study • Allow all parties to voice their concerns and priorities regarding the airport • Discuss the draft work plan and schedule • Establish communication guidelines for the team • Create Public involvement Program goals and methods 2.0 INVENTORY Summary & Deliverables: • Aerial Obstruction Survey and ALP survey • Analysis and documentation of existing facility usage and condition • Environmental and meteorological review This task includes reviewing existing drawings and documentation and conducting a site visit to collect information on the facility and current levels of activity. Aerial and ground -based survey will be collected. Specific inventory items are discussed in sections 2.1 - 2.11 2 of 24 JVIATI©N Efv NEERINU & FLANN NCi 2.1 Review Existing Documentation Existing documentation relating to the airport will be obtained and reviewed. This includes the following elements — • Previous Master Plan • Terminal /Landside Studies • CDOT System Plan /Economic Analysis • FAA Forecasting Documents • Minimum Standards and Rules and Regulations (Adopted and draft Versions) 2.2 Acquire Aerial Imagery Aerial imagery will be captured to be used in analysis and exhibit backgrounds. 2.3 Existing Facility Data Collection / Assessment Data will be collected on all of the existing airport facilities and how adequately they are currently performing their needed functions. This effort will include an assessment of the size and conditions of the facilities, as well as photography and current usage of the facilities. This analysis will include the following elements: 2.3.1 Airfield / Airspace Usage and geometry of runways, taxiways and aprons; lighting, marking and signage of runways and taxiways; navigational aids; visual approach aids; instrument approach equipment and procedures; airspace usage; noise abatement procedures; and obstructions to air navigation. 2.3.2 Commercial Passenger Facilities Although a new terminal was constructed just recently, prior studies and new analysis will be used to determine trigger points for additional terminal facilities. Facilities include the terminal building, rental car facilities, parking, and any other related facilities. 2.3.3 General Aviation Facilities FBO facility and services; quantity and type of hangars; based and transient aircraft parking aprons and tie downs; and the number and mix of based aircraft. 3 of 24 JVIATION 2.3.4 Support Facilities ARFF station; maintenance storage facilities; FAA facilities; and aircraft fuel storage. 2.3.5 High - Altitude Army Aviation Training Site (HAATS) Existing facility usage and operations will be understood. Future plans will be documented and included in any applicable analysis. 2.3.6 Access, Circulation and Parking Airport access road network; circulation roads; long -term and short -term parking areas; and examination of City /County long -range surface transportation plans. 2.3.7 Utilities Examine utility services to the airport, including water, sanitary sewer, storm sewer /holding facilities, communications, fiber optics, gas and power. There will be no utility locates or utility surveys included with this effort. 2.3.8 Meteorological Data Applicable meteorological data, to include an assessment of wind, temperature, precipitation and Instrument Meteorological Conditions (IMC). 2.3.9 Airport Equipment Airport equipment, such as ARFF trucks, Snow Removal Equipment (SRE) and other large pieces of maintenance equipment that may result in large future capital expenditures will be inventoried. 2.3.10 NAVAIDS, (FAA and Airport Owned) Current FAA and Airport owned NAVAIDS will be inventoried. 2.4 Regional Setting and Land Use The regional setting of the airport and surrounding land use will be examined. Local zoning information, comprehensive and other relevant plans will be reviewed and documented. It is assumed that Eagle County and local municipalities will share Geographic Information System (GIS) data for this effort at no charge, to include; administrative boundaries, zoning, roads, parcels and buildings, to the extent that the data is available. 4 of 24 JVIATION ENC =.ti EE IIN5 5 P, 1\!ti N fNL 2.5 Community Socioeconomic Analysis Community growth will impact passenger levels at the airport and needs to be analyzed in order to develop accurate activity forecasts. Local and State economic development organizations will be contacted to seek information on any efforts that they have underway that may greatly impact the population and /or workforce of the area. 2.6 Environmental Overview (existing conditions) Major NEPA - related environmental issues of concern with current operations or facility usage will be noted. 2.7 Historical Aviation Activity Estimates of historical activity and existing forecasts will be gathered from applicable sources, such as airport management, the Vail Valley Jet Center, FAA tower counts and FAA Terminal Area Forecasts. Fuel sales information will be collected from airport management. 2.8 Financial Information The existing FAA CIP will be obtained and reviewed. Airport revenue and expense information will be gathered from airport provided data and FAA Form 127, Operating and Financial Summary. Historical PFC collection information and AIP grant history will be obtained as well. 2.9 Airport User Surveys Surveys will be distributed to area aircraft owners and known major tenants to allow them to rank desired airport improvements and rate the overall facility. Aircraft owner information will come from airport records and the FAA Aircraft Registry Database. 2.10 Meetings /Discussions with Tenants, Adjacent Landowners, and Current and Prospective Users The Consultants will meet with or make contact with primary tenants and major users. The purpose of these meetings will be to determine tenant - desired improvements in the short and long term to maximize their revenue and efficiency. 2.11 Prepare Basemapping Aerial survey data and other existing data sources will be combined into a basemap conforming to the new eALP data standards prescribed in FAA AC 150/5300 -18B. Basemap will be used as a base of existing conditions for drafting efforts. 5 of 24 AVIATION ENC NEEMNO F'LAM1SNI M3 2.12 HAATS Expansion A study will be conducted on the proposed HAATS Facility expansion and the effects on the airport, airspace, and ATC. 3.0 AVIATION ACTIVITY FORECASTS Summary & Deliverables • Preparation ' of updated forecasts of aviation activity, including passenger enplanements, aircraft operations, critical aircraft, and based aircraft. • Coordination with FAA for approval of forecasts. • Submission of Working Paper #1 — Inventory and Forecasts This task will consist of preparing updated passenger enplanement and aircraft activity forecasts for the period from 2010 to 2030. The forecasts will account for updated trends at the airport, in the community, and in the nationwide air transportation system. Forecasts will be submitted to the Sponsor and FAA for review and approval prior to the determination of facility requirements to meet the projected demand. Forecasts will be summarized in the FAA's Summary Report format, found in Appendixes B and C of the FAA Report entitled, ForecastingAviation Activity by Airport, (July 2001). Specific actions of the forecasting effort will include: 3.1 Analyze Current Demand and Air Service In order to fully understand the EGE air service market for forecasting purposes, the existing carriers and routes will be examined to determine likely growth scenarios. Planned fleet mix changes for the air carriers will be examined to determine evolving fleets will and larger wingspans (e.g. B -787) will impact airport planning criteria. 3.2 Prepare Aviation Activity Forecasts 3.2.1 Passenger enplanements Including a breakdown of commuter versus charter passengers. 3.2.2 Itinerant and Local Operations Including air carrier, commuter, GA, military aircraft operations. 3.2.3 Based GA Aircraft Categorized by aircraft type. 6 of 24 JVIATION E NC :INEERIIti3 5 Pl. t1NN INS_ 3.2.4 Critical Aircraft Determine if the critical aircraft for pavement loading and airfield geometry purposes (i.e. wingspan) have changed since the 2002 Master Plan Study, including discussion and forecast of Airport Reference Code (ARC) if needed. The aircraft fleet will evolve in time from the Boeing 757 aircraft that currently serve the airport and are no longer in production. Newer aircraft, which may include aircraft such as the Boeing 787, will impact the airport due to a trend for longer wingspans. 3.2.5 Annual Instrument Operations Determined from a percentage of total operations. 3.3 Compare Forecasts to Existing Forecasts The updated forecasts will be compared to existing forecasts prepared by the FAA and differences will be noted and explained. Forecasts will be refined and updated until consensus is reached. 3.4 Submit Forecasts to FAA for Approval Forecasts will be submitted to the FAA for approval. While the forecasts and critical aircraft information is being reviewed by the FAA, any work dependent upon the approval of the forecasts will cease. 4.0 FACILITY REQUIREMENTS AND DEMAND /CAPACITY ANALYSIS Summary & Deliverables • Detailed analysis of facility improvements required to meet current and future demand. • Submission of Working Paper #2 Facility Requirements The ability of the terminal and associated airside and landside elements to meet the demand forecast in the previous task will be analyzed. Guidance to be utilized includes: FAA Advisory Circulars 150/5300 -13, Airport Design; 150/5060 -5, Airport Capacity and Delay; 150/5360 -13, Planning and Design Guidelines for Airport Terminal Facilities; the International Air Transport Association Airport Development Reference Manual; and additional guidance and consultant experience. The extent of improvement required to meet the demand will be determined and documented with appropriate calculations during this task. The facility requirements analysis will identify the needed improvements for the following areas: 7 of 24 JVIATIDN Ef - {_.[y EEfiING & PLAh"JItiG 4.1 Airside Requirements 4.1.1 Runways Including length, width, dimensional criteria and strength; based on Airport Reference Code (ARC) and critical aircraft. Runway Annual Service Volume (ASV) will be determined to specify when additional runway capacity may be necessary. 4.1.2 Taxiways The taxiway system will be analyzed for adequate geometry and capacity and /or safety related enhancements. 4.1.3 Navigational Aids Electronic, visual and satellite -based aids to navigation (including ILS, PAPI, VOR, WARS, etc.) needs and opportunities will be determined. 4.1.4 Airspace Requirements Part 77 imaginary surfaces and ATC requirements will be studied and updated as needed. 4.2 Landside Requirements 4.2.1 Regional Transportation Network Confirm that planned regional transportation improvements will meet future airport needs. 4.2.2 On- Airport Circulation Roadway Assess future circulation road needs for passengers and other airport users. 4.2.3 Parking Future passenger (short and long -term) and employee parking needs will be determined. 4.3 Terminal Requirements 4.3.1 Gates and Apron Frontage The number of future required aircraft gates and parking configuration on the commercial apron will be assessed. 8 of 24 JVIATIDN ., EFdG 3N EEfSIN fa FLANNING 4.3.2 Terminal Building Requirements Basic space requirements based on the approved enplanement forecasts will be prepared, including ticketing, baggage, holdrooms, passenger and baggage screening and international passenger processing. 4.4 Regional Airport System Role Findings from existing studies, such as the Colorado State Aviation System Plan, Colorado Mountain Airport Plan, and Regional Airport Plan, and how EGE fits into a larger system of airports will be evaluated. 4.5 General Aviation (GA) Anticipated requirements for GA operations, including aprons, hangars and tie -downs will be determined. 4.5.1 Aircraft Parking Aprons The apron sizing for commercial and GA aircraft will be determined through forecasted activity levels. 4.5.2 Aircraft Storage Requirements The type and quantity of hangars and tie downs required to accommodate future demand will be determined and will assist in the performance of Task 7, Prepare General Aviation Development Plan. 4.5.3 FBO Facility Needs An assessment of the FBO services offered at EGE and competing /similar airports will be made and recommendations given for additional services that may improve customer service and competiveness. Will include a discussion of grant assurances and details related to additional FBO development. 4.6 Aviation Support Facilities Facilities required to support aviation- related activities will be determined. 4.6.1 Air Cargo Facilities The existing use and future needs for air cargo will be identified. 4.6.2 Ground Service Equipment Airline GSE storage and maintenance needs will be determined and suitable locations identified. 9 of 24 ..AVIATION .. ENC. NEE%11N3 NO 4.6.3 Winter Overflow and Emergency Aircraft Parking Due to the resort nature of the airport, seasonal peaking is a major n. If required, areas for overnight parking, both consideratio q g p g, planned and p unplanned, will be determined. 4.7 Airport Support Facilities Various County owned facilities are necessary to operate the airport. As the airport grows and ages, additional expansion and renovation of these facilities will likely be required. If additional space is required Jviation will assist in preparing any justification required to expand the facilities. 4.7.1 Airport Administration 4.7.2 Aircraft Rescue and Fire Fighting The current ARFF vehicle and storage needs as well as future requirements will be determined. 4.7.3 Airport Maintenance Facilities Parking requirements for Snow Removal Equipment (SRE) and other airport related maintenance equipment (e.g. mowers, loaders) will be evaluated. 4.8 Other Federal Agency Facility Needs (FAA, TSA, USCBP, ICE) Basic space requirements based on the approved forecasts as well as interviews with representation from other Federal Agencies that are present at the airport. 4.9 Fuel Storage Requirements - 100LL, Jet A and Self Fueling Discussions with the airport and a review of fuel sales data will occur to determine if tank sizing is adequate. Tank farm will be cursorily evaluated for conformation with current EPA regulations (e.g. SPCC). 4.10 Deicing Facilities An evaluation of compliance with current and anticipated future regulations for deicing, fluid capture will be made and appropriate mitigation measures identified. 4.11 Utilities The general utility requirements for future eligible development will be determined. 10 of 24 JVIATIDN Efd. aNEERIN..'. S P■A',N 5.0 SUSTAINABILITY PLANNING 5.1 Sustainability Inventory Current airport sustainability initiatives, as well as an inventory and documentation of existing sources of pollutants and other related data will be gathered. Types of information to be gathered include: 5.1.1 Waste Management Existing airport recycling information, including tons of waste versus tons of recyclables. 5.1.2 Facility Management Analysis of sustainable features in airport buildings, specifically the terminal facility. 5.1.3 Airport Industry Sustainability Initiatives Current Sustainable policies and practices at other airports will be researched and a best practices list assembled. 5.1.4 Local Sustainability Initiatives Current local initiatives and sources for support will be identified. 5.1.5 Renewable Energy Opportunities Analysis of renewable energy opportunities will be identified. 5.2 Sustainability Planning Ideas to improve the sustainability of current facilities and operations, as well as new construction will be identified. Industry trends in sustainable development will be analyzed for applicability at EGE. 6.0 ALTERNATIVES ANALYSIS Summary & Deliverables • Identification and evaluation of ma alternative development i tems • Submission of Working Paper #3, Alternatives Analysis Major alternatives to accommodate the facility requirements will be analyzed and presented. The alternatives will be a refinement of the facility requirements, and will be evaluated on various factors, 11 of 24 JVIATION "r ENu NEEMNv s PLA N& including cost, environmental impacts and conformance with the planning goals of the airport. Potential alternative considerations include: • Offsite 13 acre parcel development • Additional FBO location • Customs facility development • High speed taxiway location • Runway extension to the west • Hangar layout options • Taxiway B layout and configuration The alternatives will be compared through the use of an evaluation matrix that will rank the concepts based on a thorough cost /benefit analysis. The evaluation factors will include • Operations Performance • Environmental factors • Cost • Compatibility with future needs • Sustainability 7.0 LAND USE ALTERNATIVES The airport owns several parcels of land that could be used for development and revenue enhancement. These parcels will be examined for possible allowable uses, both aeronautical and non - aeronautical. Major development issues, such as utilities and environmental factors and Federal grant assurances, will be addressed so that a decision can be made on whether or not to develop the land and the implications of that development. 8.0 ENVIRONMENTAL ANALYSIS All proposed projects will be analyzed throughout the process for potential negative environmental impacts. An assessment of the impact categories as defined by the National Environmental Policy Act (NEPA) will be performed. Any required environmental actions, such as an Environmental Assessment or Environmental Impact Statement for future work will be determined. 12 of 24 .VIATIDN ,. ENCINEE9IN3 fi. N.ANN'NG 8.1 Environmental Analysis Proposed projects will be analyzed on a broad level in an attempt to determine their potential environmental impacts and what type of mitigation or future environmental documentation will be required. 8.2 Agency Coordination Agency coordination letters will be sent to applicable federal, state and local agencies (e.g. USF &W, U.S. Army Corps of Engineers, State Historic Preservation Office) to solicit feedback on proposed projects and identify any existing concerns that should be considered. 8.3 Noise Analysis Existing and ultimate noise exposure will be determined utilizing current airport operations data and forecasted activity levels and airport development. The current version of FAA's Integrated Noise Model (INM) will be used to develop 60 and 65 DNL noise contours. Any incompatible land uses within 65 DNL noise contour will be identified and options will be explored to reduce noise exposure or perform other mitigating measures. 8.4 Wildlife Management Planning Options Any existing wildlife studies or plans will be studied. The need and potential options for further study will be identified after consultation with the USDA and /or FAA. 9.0 DETAILED GENERAL AVIATION DEVELOPMENT PLAN Following selection of a preferred GA development alternative, a GA development plan will be prepared in accordance with paragraph 406.G. of the FAA AIP Handbook. The plan will include AIP eligible development items required to accommodate demand for hangar development and ensure that the development follows a logical sequence and meets defined FAA and building standards and codes. 9.1 Overall Site Development Plan A site development plan will be prepared that depicts the overall potential of the site at full build out. The site will be planned so that as hangars are added the related infrastructure can incrementally be constructed to correspond with hangar needs. Flexibility in the sizes of hangars will be maintained throughout the site. 13 of 24 ,.JVIATION Efti +£ti ERIN',, fi. PI.ANNi^ly 9.2 Utilities A general assessment of the utilities required to serve the GA development, including power, water, sewer, communications, and gas and storm drainage will be performed and utility corridors established that are consistent with the site building layout. 9.3 Development Plan Report The Master Plan appendix will include a section that details the planning that went into the GA Development Plan, including utility corridors, FAA design standards, hangar separations and setbacks (IBC, NFPA, local codes), architectural standards, grading and paving criteria, etc. 10.0 FINANCIAL IMPLEMENTATION PLANNING 10.1 Prepare Cost Estimates Using historic and current cost data, detailed estimates of the various improvements will be prepared. These cost estimates will be prioritized and ordered into preferred phasing increments for the 20 year planning horizon. The approved forecasts will serve as the timeline for the various projects. The CIP will be broken into three phases: • Phase I — 5 Year CIP • Phase II — 6 -10 Year CIP • Phase III —11 -20 Year CIP 10.2 Prepare Airport Development Plan In addition to being listed and described in tabular format in the report, the proposed projects will be identified on a drawing entitled "Airport Development Plan" that graphically displays the planned projects by phase. 10.3 Financial Plan /Funding Sources A financial implementation plan will be prepared according to the preferable phasing of capital improvements. Reimbursement eligibility and other funding sources will be identified and a cash flow analysis prepared utilizing airport operating expense and revenue data. 11.0 AIRPORT LAYOUT PLAN An ALP set will be prepared that conforms to the latest edition of the FAA's Northwest Mountain Region ALP Checklist. The completed checklist will be submitted to the FAA with the ALP 14 of 24 JVIAT10N " Efti NEE PING [a P.ANN■NG submittal. The ALP set will be prepared in full-color with aerial photo backgrounds where applicable for ease of readability. The drawings will include: • Cover Sheet • Airport Layout Plan & Data Table • Terminal Area Plan • Airport Airspace Drawing (Part 77) • Airspace Existing /Ultimate Approach Profiles • Inner Portion of the Approach Drawings for each Runway End • Departure Surface Drawings for Each Runway End (40:1 and 62.5:1 surfaces) • Land Use Drawing(s) • Utility Drawing • Exhibit A Property Map The ALP set will be plotted in full size (24 "x36" or 22 "x34 ") and half size (11 "x17" or 12 "x18 ") and with the following copies distributed: • Three (3) Pre -Draft ALP Sets to the Airport for Review • One (1) Pre -Draft ALP Sets each to the FAA and CDOT for Review • Three (3) Final Draft ALP Sets to the Airport for Review • One (1) Final Draft ALP Sets to the FAA for Coordination along with pdf documents on CD • Seven (7) Final, Signed ALP Sets to the FAA • Four (4) Final ALP Sets to the Airport • Electronic (PDF & AutoCAD) files of ALP set transmitted to Airport and FAA via DVD. 15 of 24 JVIA►TIDN Efr3h EERING & PLAR"JiNC will be updated with the FAA based on any differing Airport Facility Directory (AFD) diagram p y g conditions noted in the ALP. Any finding or recommendation resulting from FAA airspace review will be remedied as instructed by the FAA. 12.0 AGIS /EALP SUBMITTALS Survey data will be collected and uploaded to the FAA's Airports GIS (AGIS) website. This process will follow all current requirements, including submission of Survey Scope of Work, Control Plan and Imagery Plan prior to actual survey activities. Control will be established in compliance with AC 5300 -16A, General Guidance and Specifications for Aeronautical Surveys: Establishment of Geodetic Control and Submission to the National Geodetic Survey; imagery will be collected in compliance with AC 5300 -17B, General Guidance And Specifications For Aeronautical Survey Airport Imagery Acquisition And Submission To The National Geodetic Survey; and all survey data will be layered and attributed to conform with AC 5300 -18B, General Guidance and Specifications for Submission of Aeronautical Surveys to NGS: Field Data Collection and Geographic Information System (GIS) requirements. The following include the general tasks that will be accomplished in the preparation of the eALP data. 12.1 Develop Survey Responsibility Matrix and Milestone Schedule Consultant will prepare a detailed matrix of work and approval responsibilities for consultant, sub - consultant, FAA and NGS. Accompanying the matrix of responsibility will be a detailed schedule that includes target dates for: • Geodetic and imagery control surveys • Imagery acquisition (springtime, leaf -on deciduous tree conditions) • Survey processing time and completion date • Required approval dates for geodetic control plan, imagery plan, and survey /quality control plan 12.2 Geodetic Control Survey Utilize existing Primary and /or Secondary Airport Control Stations (PACS /SACS) to establish geodetic control as required in AC 5300 -16A. A survey and quality control plan will be approved by the NGS via the AGIS website prior to actual survey work. 12.3 Aerial Photography Control and Acquisition Includes surveying and setting photo control panels and acquiring and geo- referencing imagery. Imagery will be collected at a 1" =800' scale and will be in compliance with AC 5300- 16 of 24 JVIATIDN Etv , NEERIN 5 PLV,N INC 17B. The imagery control plan will be approved by the NGS via the AGIS website prior to actual survey work. An overall large scale aerial photograph will be taken to use as background in various other drawings. 12.4 Feature Survey In accordance with Table 2.1 of AC 5300 -18B, the following actions will be taken in regards to feature survey and classification: • Survey and monument runway end(s)/threshold(s) • Document runway end(s) /threshold location(s) • Determine and validate runway length • Determine and validate runway width • Determine runway profile using 10 foot stations • Determine the touchdown zone elevation (1'DZE) • Determine and document the intersection point of all specially prepared hard surface (SPHS) runways • Determine and document the taxiway intersection to threshold distance • Determine runway true azimuth • Determine or validate and document the position of navigational aids • Perform or validate and document an airport airspace analysis • Collect and document helicopter touchdown lift off area (TLOF) • Collect and document helicopter final approach and takeoff area (FATO) • Collect or validate and document airport planimetric data • Determine or validate the elevation of the Air Traffic Control • Determine Tower Cab Floor elevation • Perform or validate a topographic survey (2' contours) • Collect and document runway and taxiway lighting • Collect cultural and natural features of landmark value • Determine elevation of roadways at the intersecting point of the Runway Protection Zone (RPZ) or the extended runway centerline • Determine all Land Use to 65 DNL contour • Document features requiring digital photographs • Document features requiring sketches • Collect position and type of runway markings • Collect position and type taxiway markings • Locate, collect, and document photo ID points • Identify collect, and document wetlands or environmentally sensitive areas 17 of 24 AVIATION ' ENZ§NEE,IIN P.ANN Nov 12.5 Obstruction Analysis Using surveyed data, all points will be analyzed to determine if any obstructions exist. 12.6 eALP Mapping Attributes will be assigned to features in accordance to requirements set forth in Chapter 5 of AC 5300 -18B. Existing airport documents will be examined and meeting(s) with airport staff will be conducted in order to gather the information required to populate the attribute fields. Final data will be quality checked and uploaded to the AGIS system for further processing and eALP development. 13.0 PLANNING FOR COMPLIANCE 13.1 Background As a recipient of FAA Airport Improvement Program grants, Eagle County is obligated to comply with the Grant Assurances and other federal obligations. Past experience at other airports suggests that there are some common compliance issues at airports, including, for example, use of airport property inconsistent with designations on the Airport Layout Plan. The FAA Northwest Mountain Region and the Denver Airport District Office are encouraging airport sponsors to consider their compliance with the Grant Assurances and other federal obligations concurrently with the master plan process, for the purpose of ensuring sound decision - making going forward. The intent of the Planning for Compliance element is to evaluate specific compliance issues that may exist at EGE without Eagle County's knowledge, based upon issues known to exist at other airports. The specific tasks relate to common compliance issues at other airports and compliance issues that may not be addressed adequately in other planning processes. These tasks are not based on any complaint, allegation or prior determination regarding the County's compliance status. The work will be performed by a multi- disciplinary team, including the consultant and a sub - consultant law firm, Kaplan Kirsch & Rockwell LLP, which has been selected by Eagle County and the consultant to perform this task. The enumerated tasks are eligible for federal financial assistance through the Airport Improvement Program in accordance with FAA Order 5100.38C, Airport Improvement Program Handbook. The results of the Planning for Compliance element will include several documents and a summary report, as detailed below. However, some of the communications between Eagle County and the sub - consultant law firm conducted during the course of the Planning for 18 of 24 JVIATION` EN x?!NEEEMNG & P,-ANN'VG Compliance element may constitute privileged attorney -client communications and therefore will not be released. 13.2 Task Description 13.2.1 Exhibit "A" Property Map and Airport Layout Plan Property Map The Exhibit "A" Property Map and the ALP Property Map will be evaluated for accuracy and consistency with FAA requirements (as contained in Attachment 1 — Exhibit "A" Property Map Checklist). This evaluation will include retrieval and review of the individual deeds, Board of County Commissioners resolutions, release documents, and FAA grant agreements that are, or should be, referenced. Specific changes to the map and accompanying tables will be identified. 13.2.2 Agreement Inventory An inventory will be prepared of all Airport leases, contracts, permits and other agreements that must comply, or that address activities that must comply, with the Grant Assurances and other federal obligations. The inventory will include at least the following information for each agreement: • Name of tenant /permittee /party • Type of agreement (lease, permit, etc.) • Rights granted by agreement • Term (including any renewal) • Financial terms 13.2.3 Airport Layout Plan Using the Agreement Inventory and other investigation, an evaluation will be conducted to ensure that Airport property is being used in the manner depicted on the Airport Layout Plan. This evaluation will include, for example and without limitation, confirming that property designated for aeronautical use is not being used for non - aeronautical purposes and that there do not exist any through- the -fence access points not depicted on the ALP. 13.2.4 Rates and Charges Review 19 of 24 JVIATION ENC NEERINU & i'�Ah NING Existing rates and charges will be evaluated for consistency with the Grant Assurances and with best airport industry practices. 13.2.5 Primary Guiding Documents The Airport Rules and Regulations, Airport Minimum Standards, and general lease clauses will be reviewed and updated, as necessary, to ensure consistency with the Grant Assurances and with best airport industry practices. 13.2.6 External Influences and Pressures Issues will be identified that may present Grant Assurance compliance concerns in the future. These issues may include, for example and without limitation: • Adjacent and nearby development that is incompatible with the Airport. • The potential for obstructions and hazards to be erected around the Airport. • On- Airport and nearby energy development projects (traditional and alternative). • Development of adjacent property for commercial or residential use requiring through- the -fence access to the Airport. Options and strategies will be developed for mitigating the potential concerns associated with each identified influence or pressure. 13.2.7 Educational Materials Based on the preceding tasks, issues will be identified that arise commonly in County decision- making about the lease and use of Airport property. A practice guide or checklist will be developed to assist in the decision - making process and in the negotiation and drafting of agreements. 13.2.8 Summary Report The results of these tasks will be summarized in a written report, with reference to other documents prepared or revised in connection with the Planning for Compliance element. 20 of 24 JVIATI©N EYd.^.- , NEEFlING & Fs.A!ti Nv 14.0 PUBLIC AND STAKEHOLDER INVOLVEMENT 14.1 Briefings to County Commissioners and other Government Officials At various stages of the project, briefing will be made to the County Commissioners, County staff and other parties as required to maintain consensus. 14.2 Local Coordination Meetings Eight local coordination meetings (may include steering committee, FAA, BOCC, Chamber of Commerce, etc.) for the planned 18 month active planning phase are included in this cost proposal for this effort. Consultant staff present will include, at a minimum, the Project Manager and Deputy Project Manager /Airport Planner. 14.3 Public Meetings A public involvement program, including Planning Advisory Committee (PAC) membership and meeting dates and times will be developed. Meeting dates will be incorporated into the overall project schedule. Agendas will be prepared and distributed to the PAC prior to coordination meetings. Minutes will be provided to all committee members and will be included in the final report documentation. Public Meetings will be scheduled to coincide with progress /PAC meetings to reduce travel expenses. Public involvement is an essential step in a successful project. Three public meetings will be performed and will likely include a short presentation followed by an informal "open- house" setting. The public meeting will be roughly in -line with the following schedule: • After submittal of Working Paper #1 - inventory and forecasts completed • After submittal of Working Paper #2 - facility requirements completed and alternatives under study • After Final Draft Submittal - review selected alternative(s) 14.4 Stakeholder Meetings Meetings will be held with other local government stakeholders (e.g. Gypsum, Eagle, Vail) as required to educate and solicit comments. Tenants will be contacted to understand their needs and gather input. 14.5 Website A project specific website will be hosted by the consultant and will include links to project information, reports, maps and other pertinent information. 21 of 24 JVIATION ENC F' ANN vc 14.6 Brochures Brochures that detail the goals of the project and significant information will be provided. The brochure will include basic information and will direct the readers to access the website or call for further information. Two hundred ultra digital gloss professionally printed brochures will be provided under this Scope for distribution at the County Administration Building, Libraries, etc. DELIVERABLES 15.0 MASTER PLAN REPORT A Master Plan Report will be prepared that meets the standards of FAA Advisory Circular 150/5070 -6B, Airport Master Plans. The report will be submitted in four working papers for review and comment of progress throughout the study. This task includes the editing of report sections, preparation and printing of a custom cover and report tabs, as well as report publication. The report will include a discussion of the background data used and analysis conducted during the planning process. The report will be a bound 8.5 "x11" document with pull-out 11 "x17" copies of the ALP drawing set for ease of reference. Draft reports will be distributed to the Airport, FAA and CDOT along with the ALP for FAA coordination. Final reports will be bound and submitted to the FAA, CDOT and airport. Applicable electronic documents, including correspondence, calculations, drawings, bases, etc., will be supplied to the satisfaction of the sponsor. The final Master Plan Report will be presented to the County for approval /adoption. Copies of Board of County Commissioner minutes or other documentation describing the County's action on the master plan will be provided to the FAA. The report will generally follow the structure of this Scope of Work and will include the following primary sections: • Executive Summary • Introduction and Goals • Inventory Discussion and Tables • Aviation Activity Forecasts o Passenger Enplanements o Aircraft Operations o Based Aircraft o Critical Aircraft • Facility Requirements o Airside o Landside 22 of 24 JVIATIDN er:IN ERINO & P ANN N o Terminal • Alternatives and Environmental Analysis • Sustainability Planning • Financial Implementation Plan /Capital Improvement Plan • Public Involvement Program • Additional backup data used for a significant analysis will be included in the appendix • ALP • Airport Development Plan — Simplified ALP with future projects identified by number and table 15.1 Working Paper #1 This working paper will include the inventory and forecast sections of the report. 15.2 Working Paper #2 This working paper will include revisions made to Working Paper #1 contents as well as a new Facility Requirements Chapter. 15.3 Working Paper #3 This working paper will include any necessary revisions to Working Papers 1 & 2 as well as new Alternatives Analysis and Environmental Analysis chapters. 15.4 Working Paper #4 This working paper will include any necessary revisions to Working Papers 1, 2 or 3, as well as new sections related to financial analysis. 15.5 Final Report Preparation At the conclusion of the project the final report will be assembled and additional sections and appendices added where appropriate. The four (4) working papers will be submitted to the advisory committee for inclusion into three ring binders that will be provided at the onset of the project. The review and final submittals will be wire bound with a custom cover and card stock backing. In addition to working papers and other updates, bound copies will be submitted in the following quantities: • One (1) copy each of draft final report to FAA and CDOT. • Five (5) copies of final report to Airport. • One (1) copy each of final report to FAA and CDOT. • Electronic copies (PDF) of each working paper and the final report will be submitted (via email or CD- ROM /DVD to the Airport, CDOT and FAA. 23 of 24 JVIATION ' 15.6 Executive Summary A high gloss, concise summary document will be produced for high level review of important details, decisions and recommendations. One hundred and fifty of Executive Summary documents will be provided. 16.0 PLANNING FOR COMPLIANCE REPORT A report for Section 13.0, Planning for Compliance, will be prepared as discussed in Section 13.2.8. 17.0 AGIS /EALP SUBMITTALS All electronic data prepared in Section 12.0, AGIS /eALP Submittals, will be uploaded to the FAA AGIS website and electronic copies will be provided to the airport. 24 of 24 EXHIBIT B -1 (Compensation) Consultant compensation for the Services (including Services performed by sub - consultants) shall be a lump sum of $595,229. Such lump sum shall be the total compensation due Consultant for the Services and shall be paid in monthly progress payments equal to the percent complete for each task. All invoices shall include the percentage of completion by task with detail regarding hours spent, tasks performed and who performed each task. Out of pocket expenses are included in the above lump -sum figure. 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