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HomeMy WebLinkAboutC11-208 Early Head Start Continuation Grant Amendment APPLICATION FOR Version 7/03 FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier 08CH0149 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Pre - application 17 Construction Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Non- Construction Non- Construction 08CH0149 -200 5. APPLICANT INFORMATION Legal Name: Organizational Unit: ounty Health and Human Services Department: HHS: Office of Head Start Organizational DUNS: Division: 084024447 HHS: Office of Head Start Address: Name and telephone number of person to be contacted on matters Street: involving this application (give area code) 551 Broadway Prefix: First Name: P.O. Box 660 Rosie City: Middle Name Eagle County: Last Name Eagle Moreno State: Zip Code Suffix: CO 81631 Country: Email: rosie.moreno @eaglecounty.us 6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) Fax Number (give area code) 8 4– 6 0 0 0 7 6 2 970/328 -2605 855 - 848 -8826 8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application Types) 0 New V] Continuation o Revision B If Revision, enter appropriate letter(s) in box(es) (See back of form for description of letters.) _ — Other (specify) Other (specify) 9. NAME OF FEDERAL AGENCY: HHS /ACF /OHS 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: 9 – 6 0 p 2011 Expansion Amendment to EHS Continuation Application - Cycle 2 TITLE (Name of Program): Early Head Start 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): Eagle County 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: Ending Date: a. Applicant b. Project 1/01/2011 12/31/2011 3rd District 3rd District 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $ 00 a. Yes. THIS PREAPPLICATION /APPLICATION WAS MADE 236,173 AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b. Applicant $ 00 PROCESS FOR REVIEW ON 59,200 c. State $ .00 DATE: d. Local $ 0U b. No. PROGRAM IS NOT COVERED BY E. O. 12372 e. Other $ • OFR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income $ .uu 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL $ 0U Yes If "Yes" attach an explanation. ra No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION / PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authorized Representative Prefix First Name Middle Name Jon Last Name Suffix Stavney b. Title c. Telephone Number (give area code) Board of County Commissioners, Chairman 970-328-2605 d. Signature of Authorized Representative /411 e. Date Signed `L' n p I Previous Edition Usable Standard Form 424 (Rev.9 -2003) Authorized for Local Reproduction Prescribed by OMB Circular A -102 9. Will comply, as applicable, with the provisions of the Davis- 12. Will comply with the Wild and Scenic Rivers Act of Bacon Act (40 U.S.C. § §276a to 276a -7), the Copeland Act 1968 (16 U.S.C. § §1271 et seq.) related to protecting (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract components or potential components of the national Work Hours and Safety Standards Act (40 U.S.C. § §327- wild and scenic rivers system. 333), regarding labor standards for federally- assisted construction subagreements. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation 10. Will comply, if applicable, with flood insurance purchase Act of 1966, as amended (16 U.S.C. §470), EO 11593 requirements of Section 102(a) of the Flood Disaster (identification and protection of historic properties), and Protection Act of 1973 (P.L. 93 -234) which requires the Archaeological and Historic Preservation Act of recipients in a special flood hazard area to participate in the 1974 (16 U.S.C. § §469a -1 et seq.). program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and 11. Will comply with environmental standards which may be related activities supported by this award of assistance. prescribed pursuant to the following: (a) institution of environmental quality control measures under the National 15. Will comply with the Laboratory Animal Welfare Act of Environmental Policy Act of 1969 (P.L. 91 -190) and 1966 (P.L. 89 -544, as amended, 7 U.S.C. § §2131 et Executive Order (EO) 11514; (b) notification of violating seq.) pertaining to the care, handling, and treatment of facilities pursuant to EO 11738; (c) protection of wetlands warm blooded animals held for research, teaching, or pursuant to EO 11990; (d) evaluation of flood hazards in other activities supported by this award of assistance. floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management 16. Will comply with the Lead -Based Paint Poisoning program developed under the Coastal Zone Management Prevention Act (42 U.S.C. § §4801 et seq.) which Act of 1972 (16 U.S.C. § §1451 et seq.); (f) conformity of prohibits the use of lead -based paint in construction or Federal actions to State (Clean Air) Implementation Plans rehabilitation of residence structures. under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § §7401 et seq.); (g) protection of 17. Will cause to be performed the required financial and underground sources of drinking water under the Safe compliance audits in accordance with the Single Audit Drinking Water Act of 1974, as amended (P.L. 93 -523); Act Amendments of 1996 and OMB Circular No. A -133, and, (h) protection of endangered species under the "Audits of States, Local Governments, and Non - Profit Endangered Species Act of 1973, as amended (P.L. 93- Organizations." 205). 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIGNATURE OF AUTHORIZED CE IFYING OFFICIAL TITLE Board of County Commissioners, Chairman APPLICANT OR A VIZATION DATE SUBMITTED Eagle Coun , Health and Human Services June 20, 2011 Standard Form 424B (Rev. 7 -97) Back Eagle County Early Head Start Expansion Supplemental Application 08SAO149 10/1/2011 - 12/31/11 PROGRAM NARRATIVE Program Approach Eagle County Health and Human Services serves as the fiscal agent and grantee for the Early Head Start (EHS) program since 2000. The EHS program is housed within the Children and Family Services Department of Health and Human Services (Attachment 1- Organizational Charts). Service Area Eagle County is a mountainous, rural county encompassing 1,688 square miles in western Colorado, approximately 125 miles west of Denver. The area can generally be described as rural with an overall population density of 33.2 per square mile (US Census Bureau, 2000 with 2010 population estimates applied). Eagle County's 2010 total population is 52,197, while the Hispanic population is estimated at 15,689. The total population in Eagle County is increasing at a rate of 25.3 % and the Hispanic population is increasing at a rate of 62 % from 2000 to 2010. Eagle County's population has more than doubled between 1990 and 2010 and an influx of a low- income Spanish speaking population to support the employment demands of the resort industry and large population growth. Colorado has the ninth largest Hispanic population in the U.S. (Source: US Census Bureau, 2000). Comparing Eagle County to Colorado and to the United States, persons of Hispanic or Latino origin constituted 30.1 percent, 20.7 percent, and 15.8 percent respectively (Source: US Census Bureau, 2009 and 2010). In addition, two small towns (Basalt and El Jebel) in the southwest corner of the County constitute 5% of the County - 1 - Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 population. Children are served in both areas of the county though sixty miles away and separated by another county. Target Populations and Services Since 2000, the EHS has provided a comprehensive home visitation program to support 45 low income pregnant women, infants, toddlers, and their families. Children and families receive effective support from a highly trained team of home visitors and support staff. ARRA funding allowed expansion into two new program models - full -time child care and a combination child care /home visitation program plus enrollment of an addition 37 children into Early Head Start. EHS now serves 82 children in three options 1) centered based, 2) combination child care /home visitation, and 3) full -time home visitation. The expansion of EHS services has allowed families to participate in different program options to meet their individual and changing needs. All families receive regular home visits to provide comprehensive family support and promote positive parent -child interaction. Early Head Start has contracted with two child care centers, the Family Learning Center (FLC) in the Eagle River Valley and the Basalt Campus Kids (BCK) in the Roaring Fork Area to provide the full -day, infant - toddler child care that meets Early Head Start Performance Standards. The Family Learning Center provides both the full day /full year, center based option and the combination option. Basalt Campus Kids provides the combination option full day for ten months each year. Thirty -two EHS children are enrolled at the Family Learning Center in six classes integrated with tuition paying children from the community. Fifteen children are enrolled in the full -time, center -based option, attending four days each week. -2- Eagle County Early Head Start Expansion Supplemental Application 08SAO149 10/1/2011 - 12/31/11 Families of children in full -time child care receive 12 home visits annually by a Family Advocate in addition to the two teacher home visits per year that occur annually. Home visits are conducted monthly, lasting a minimum 1 1/2 hours. This allows the Family Advocate to develop a flexible, responsive relationship with both the parents and the child. The Family Advocate completes and tracks all initial health and developmental assessments on the child during home visits and shares these with the center staff for individualization of services. Seventeen children are enrolled in the combination child care /home visitation option, attending child care two full days each week. In this program option, the Home Visitor completes 24 home visits annually, two each month lasting a minimum of 1 '/ hours. Effective family partnerships are developed, Family Plans with goals, activities and referrals to community partners completed, and the child's health and development is monitored and tracked. Five EHS children are enrolled in a combination program at Basalt Campus Kids two days per week in a classroom integrated with tuition paying children from the community. Children attend two full days per week for ten months. The Home Visitor completes two home visits each month while the child is attending child care. The Home Visitor conducts weekly home visits for the two months the center is not open (June and July) and children and their parents attend two group socializations per month during this time as well. For both sites, the number of hours of service is six hours per day from 9 am to 3 pm. Wrap around care before 9 am and after 3 pm is provided by the center to meet the needs of working parents as an in -kind to the program. Ratios at all sites are one teacher per four children (1:4) - 3 - Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 and class size does not exceed eight. Child care center teachers provide an additional two home visits a year for each child and family. Program Approach Summary # # hours # of childre # days # days of service Duration group n each of - 9 am to # home of home social Duration Program option served week service 3 pm visits visits s (GS) of GS Center based - full year /full day @ the Family Expansion Learning Center 15 4 192 6 hr /day 12 1.5 hr 0 Combination model - full year /full day @ the Family Expansion Learning Center 17 2 92 6 hr /day 24 1.5 hr 0 Combination model - 10 months /year full day the Basalt Y@ Expansion Campus Kids 5 2 80 6 hr /day 28 1.5 hr 4 2 hr Continuatio n Home based 45 46 1.5 hr 24 2 hr TOTAL 82 _ The mission for Eagle County's EHS program is to nurture and support respectful partnerships with communities and families from pregnancy through early childhood to enhance learning and growing together. Creating effective partnerships with families is instrumental to the vitality and sustainability of the program. The child care option, made possible with expansion funding, includes regular monthly home visitation for all families. Well trained, bicultural, bilingual home visitors create effective bonds with the children and families and successes are illustrated below: ➢ 50 % of families participated in parent committees and Policy Council; ➢ 75 % attended parent trainings and community education activities; -4- Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 ➢ Families participated in Community Advocacy which included a panel discussion of parents that was broadcast on the Spanish radio station. Information and testimonials about the parenting skills attained as a direct result of participation in the Early Head Start were shared; ➢ Parents taught other parents at group socialization, parent committee meetings and parent events; ➢ A motivational DVD was disseminated showing families "Telling Their Story" and sharing their EHS stories in the community; ➢ Survey results from parents state "They are learning ways to promote learning with their children, the importance of well -baby checks and hand washing, safety at home , the importance of dental care, how to observe and understand their children ,the importance of playing together as a family, appropriate discipline and ways to communicate with children and the "listening to our children ", and fostering independence. Families report they feel included in the planning of activities with their visitor"; ➢ Seven graduated from high school or completed GED this year. Three have enrolled in college. One parent received an award and scholarship for being Colorado Mountain College's "Student of the Year" and is currently pursuing a degree in Early Childhood education; and ➢ EHS developmental screening follow ups showed that 18 EHS children were referred to Child Find and qualified for Part C Early Intervention services. One child was referred to the eye physician after routine EHS vision screening and -5- Eagle County Early Head Start Expansion Supplemental Application 08SAO149 10/1/2011 - 12/31/11 diagnosed with strabismus and received glasses; two children were identified with orthopedic conditions and received surgery at no cost through a Shiner's Hospital. Additionally, an external evaluator measures parent achievement in twelve benchmarks. Outcomes achieved after one year in EHS include the following (Attachment 2: 2010 Results): ➢ 90% take action to achieve family goals vs. 44% at enrollment; ➢ 88.5% independently access community resources vs. 47percent at enrollment; and ➢ 88.5% actively promote their child's early language and literacy development vs. 54% at enrollment. Significant changes to the program design and program: options based on the community need- No changes are anticipated for Eagle County's EHS program. Training and Technical Assistance (Attachment 3: Technical Assistance and Training Plan) Progress towards goals and objectives and any significant challenges Goal 1 — Children have high quality early learning supports and environments and comprehensive health care. Progress includes: 1. An additional 37 low - income children enrolled into quality child centers due to the expansion grant thus leading to increased number of children better prepared for preschool and school. 6- Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 diagnosed with strabismus and received glasses; two children were identified with orthopedic conditions and received surgery at no cost through a Shiner's Hospital. Additionally, an external evaluator measures parent achievement in twelve benchmarks. Outcomes achieved after one year in EHS include the following (Attachment 2: 2010 Results): ➢ 90% take action to achieve family goals vs. 44% at enrollment; ➢ 88.5% independently access community resources vs. 47percent at enrollment; and ➢ 88.5% actively promote their child's early language and literacy development vs. 54% at enrollment. Significant changes to the program design and program options based on the community need- No changes are anticipated for Eagle County's EHS program. Training and Technical Assistance (Attachment 3: Technical Assistance and Training Plan) Progress towards goals and objectives and any significant challenges Goal 1— Children have high quality early learning supports and environments and comprehensive health care. Progress includes: 1. An additional 37 low- income children enrolled into quality child care centers due to the expansion grant thus leading to increased number of children better prepared for preschool and school. -6- Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 2. Significant progress has been made towards developing a formalized partnership with the school district and multiple early childhood programs on measuring school readiness and academic achievement between populations of children including those who attend early childhood programs such as EHS as compared to those not attending early childhood programs. 3. There is enhanced quality at contracted child care centers due to the implementation of new practices including but not limited to tooth brushing of infants and toddlers, building parent partnerships and center teachers conducting home visits. 4. Parents are reporting that having child care has enabled them to go back to work and /or school. Seven mothers have graduated from high school or achieved their GED this year and two enrolled at the local community college and another began a four year college. 5. Ann ERSEA coordinator has been hired and trained to monitor eligibility, enrollment, attendance and the waitlist. 6. Increased obesity awareness /prevention in all options by improving playgrounds at all sites; providing family activities to parks, recreational centers, and swimming pools; providing monthly topics on nutritional education including a monthly nutritional newsletter; Early Head Start now has a registered dietitian to review menus and assist with menu planning, to interpret nutrition assessment data, and to assist staff and parents in dealing with children with feeding problems or special nutritional needs. 7. Teachers and home visitors have received Pyramid training and coaching. This training is focused on promoting the social emotional development and school readiness of young children birth to age five. A certified Pyramid coach will provide -7- Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 ongoing, monthly coaching to the team on the Pyramid model as in -kind support to the program for the next year. 8. Increased coordination of services and supports through effective case management systems with the added involvement of mental health professionals. This model allowed a child with behavior issues to stay in child care center by keeping the child care employees focused on 3 areas of behavior improvement versus a non - strategic approach taken prior to case management. Goal 2 — Families have meaningful community supports and parenting supports. Progress includes: 1. Families report that their children's learning increased through the child care centers including improved communication skills, cognitive skills, attention skills, social behavior, and eating habits. 2. The number of families waiting for services decreased due to additional spaces in EHS in centered based care and combination options. The waiting list has begun to increase. 3. EHS has enrolled a more diverse population to include working parents. 4. Collaboration with Child Care Assistance Program has resulted in shared funding to expand to 45 families. 5. The Family Learning Center is collaborating with Eagle County School District to bring Colorado Preschool Program (CPP) to the center. This will facilitate a smooth transition for EHS children into the preschool program. Currently at the Family Learning Center there are scholarships for a few low income children but at the -8- Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 current level would not be able to accommodate all EHS children transitioning into preschool. 6. An increase in medical and dental providers that accept Medicaid. 7. EHS expansion assisted two centers to keep classrooms open and to hire additional staff Parents have struggled with the downfall in economy resulting in declining enrollment at child care centers and in family child care homes. Goal 3 — Early childhood professionals have the knowledge, skills, and supports to work effectively with and on behalf of families and children. Progress includes: 1. Improved quality of child care. 2. Keeping early childhood professionals employed. 3. Created an on -site Child credentialing program for the Family Learning Center — all current teaching staff obtained a Child Development Credential (CDA), at minimum, by September 30, 2010. 4. All home visitors have at a minimum a bilingual CDA. 43% have an Associate's Degree in Early Childhood and remaining are taking classes towards an Associate's Degree in Early Childhood or a similar field. 5. Colorado Mountain College is interested in creating a four year degree in Early Childhood. Goal 4 — Design and implement integrated systems approach for management of program funds and resources. -9- Eagle County Early Head Start Expansion Supplemental Application 08SAO149 10/1/2011 - 12/31/11 Progress includes: 1. Managers have accessed resources and trainings on Acelero to improve skills and process for program implementation. The EHS management team will develop improved work plans and implement by August 2011. 2. Eagle County Health and Human Services (HHS) invested in a year -long "culture change" training for all 80 team members. The intent was to improve trust both internally within the employees and externally with clients. The training resulted in institutionalized team operating agreements which have created more open dialogue, changed practices and developed a common language for teamwork. In addition, HHS developed the extensive "Guiding Principles and Strategies" to provide a framework and advance the agency's structure, functions and roles of each team member. The EHS team is building upon this foundational approach to enhance the quality and effectiveness of services provided to the community at large. Challenges within the community 1. The community does not have a pool of qualified "teachers" from which to recruit. A 2009 Eagle County Bright Start community assessment revealed that only 8.7% of early childhood teachers in the county have an Associate's degree in early childhood and 4% have a Bachelor's degree in early childhood. Child care centers struggle with filling vacancies with qualified professionals. (Attachment 4: Service Plan). 2. An early childhood opportunity gap exists in Eagle County. The high cost of licensed child care and limited spaces available create disparity in access to quality early - 10- Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 childhood for low income families. The waitlist for EHS services ranges from 80 -110 children at any one time. CCAP has a capacity for 30 children. In 2008, the Nurse Family Partnership program began serving 50 low-income, pregnant, first time mothers. EHS expansion in 2010 brought 37 new children into Early Head Start. The County also provides funding for a Colorado Bright Beginnings home visitor to provide child development and other community resource materials and support information once a year for families until their child turns three. All children on the waitlist for EHS services receive Bright Beginnings visits annually. Children with significant issues that emerge at a Bright Beginnings visit are referred for priority for EHS services. (Attachment 5: Service Delivery Model for Children and Family Services Department). The achievement gap for subgroups of Eagle County Schools (ECS) is as high as 48% for reading and 38% for math. ECS has been working diligently to improve academic achievement among all ECS children through numerous innovations and initiatives but the achievement gap has not decreased for the county's Hispanic, special education, impoverished or bi- literate children. Eagle County Schools, the grantee for Head Start, continues to take an active role in fully integrating and supporting early childhood programs in the school district. County government invested funds into Bright Start an early childhood community initiative to assess, identify and meet Early Childhood needs, including the achievement gap and a focus on quality in early childhood education. The County had to reduce financial support considerably to Bright Start in 2011 and other community organizations, which resulted in a reduction in funding to early childhood service providers. - 11 - Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 VI. BUDGET AND BUDGET JUSTIFICATION Non- # of Federal Federal Total Employees Class code categories Budget Budget Budget FTE a. PERSONNEL Child Health and Developmental Services Personnel 1. Education Mgr /ERSEA Mgr 13317.20. 13317.20 0.50 4. Home Visitor 39624 39,624 2.20 7. Disabilities Mgr. 8693.10 8693.10 0.25 Family and Community Partnerships Personnel 11. Family Advocate 9360 9360 .5 10. Family /Community Services Mgr 7034.56 7034.56 14069.12 0.40 Program Design and Management Personnel 13. Early Head Start Director 5305.04 5305.04 .1 14. EHS Manager 8693.10 8693.10 .25 16. Data Entry Specialist 4589 4589 .25 TOTAL PERSONNEL 96,616.00 113,546.96 4.00 b. FRINGE BENEFITS 1. Social Security, FICA, Disability, Life Insurance, Work Comp @ 11.71% 10330 10330 0.00 2. Health/Dental Insurance 0 23579 23579 0.00 3. Retirement x 6% salary 5796.96. 5796.96. 0.00 TOTAL FRINGE BENEFITS (6b) 39,705.94 39,705.94 0.00 e. SUPPLIES 2. Classroom and Family Services Supplies 800 0 800 0.00 TOTAL SUPPLIES (6e) 800 0 800 0.00 f. CONTRACTUAL 2. Health Services - mental health service additionall3 hr /6 mo @ $75 /hr 975. 0 975 0.02 2. Health Services - Health Coordinator 7875 7875 5. Training & Technical Assistance: see TTA plan in Appendix NFS; in -kind coaching on Pyramid Training 5760 640 6400 0.00 8. Other Contracts - Contract with 2 child care centers 1) Family Learning Center: purchase 19 Full time (FTE) slots @ $975 per space /per month for 6 mos 2) Basalt Campus Kids: purchase 2 full time slots @ 781 per space per,mo x 6 months + $700 supplies NFS: contracted child care center's discount from market rate 121,222 11820 133042 7.0 8. Other Contracts - 8. Other Contracts - Annual program evaluation 1250 0 1250 0.05 TOTAL CONTRACTUAL h. OTHER 8. Local Travel 1675 0 1675 0.00 TOTAL OTHER 1675 0 1675 0.00 k. TOTALS - ALL BUDGET CATEGORIES $236,173 $59,200 $305,269.90 11.07 - 12 - Eagle County Early Head Start Expansion Supplemental Application 08SA0149 • 10/1/2011 - 12/31/11 ONGOING-OPERATIONS BUDGET NARRATIVE a. Personnel (object class 6a) - includes staff gross salaries TABLE 1 EHS EHS EHS EHS FED NFS TIME IN HRLY EHS FED NFS NFS FTE FTE FTE POSITION POSITION RT SALARY SALARY FRINGE .1 0.10 0.00 EHS Director /Dir of CFS <1 YR 51.00 5304 - 1180.5 1.0 0.50 0.00 EHS/Disability Mgr. 12 YR 38.12 17,386.20 - 5313 Community & Family 1.0 0.20 0.20 Partnership Mgr. 4 YR 31.73 7034.56 7034.56 4722 1.0 0.50 0.00 Home Visitor 5 YR 18.74 9516 - 5903.5 1.0 0.50 0.00 Home Visitor 4 YR - 18.74 9516 - 5903.5 1.0 0.50 0.00 Home Visitor 4 YR 18.18 9453.60 - 5903.5 1.0 0.50 0.00 Home Visitor 4 YR 20.90 11,138.40 - 5903.5 1.0 .5 0.00 Education/ERSEA Mgr <1 YR 25.61 13317.20 - 4427 1.0 .5 0.00 Family Advocate < 1 YR 18.00 9360 - 5903.5 1.0 0.25 0.00 Data Entry- Clerical 4 YR 17.65 4589 - 936 TOTAL 4.05 0.20 96614.96 46096 Home visitors maintain an average caseload of 10 to 12 families. Each home visitor has children in both the full -time home visitation program and in child care in the combination program. The 23 children in the combination option receive two home visits per month. The Family Advocate conducts one home visit each month for the 14 children in the full -time child care option. The managers provide support and administration for the optimal performance of the team, including: ensuring appropriate governance, monitoring program activities and services, assessing program services developing and executing strategic plans, and collaborating with the community. - 13 - Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 b. Fringe Benefits (Object class 6b) In addition to mandatory benefits, Eagle County provides health, dental, and vision coverage and life insurance for individuals and families. Retirement benefits begin after one full month of employment. Fringe benefits for regular employees are at the following rates: • FICA .0620 x salary • Medicare .0145 x salary • Disability .0038 x salary • Life Insurance .0088 x salary • Workers Compensation .0280 x salary • Retirement .06 x salary • Health and Dental $20,140 / staff & family / year See TABLE 1 (above) for fringe total for each position. e. Supplies (Object class 6e) 2. Child & Family Services Supplies — Parent committee meetings occur monthly at one center and every other month at one center. Meals are provided at meetings. The cost $50 /meeting and reimbursement for mileage for families attending meetings for six months. Federal cost is $800. f. Contractual (object class 6f) 2. Health /Disabilities Services — This line item covers the costs of contracted mental health services. Mental health services are contracted with Colorado West Regional Mental Health Center at $75 per hour for 13 hours during the six months. This allows mental health observation and consultation at both contracted child care centers. Mental health services for - 14- Eagle County Early Head Start Expansion Supplemental Application 08SAO149 10/1/2011 - 12/31/11 home visitation staff, parents, and children are provided in the continuation grant. The contracted child care centers also receive coaching, mentoring, and consultation services through the local Early Childhood Council at no cost to EHS and the center. The contracted mental health provider is equivalent to 0.02 FTE. The federal cost is $975. 5. Training and Technical Assistance - Includes tuition paid to the community college and the University of Cincinnati's online Early Childhood BA program for staff training. The program is committed to ongoing professional development and continuous program improvement. Eagle County provides in -kind up to $3000 /year tuition reimbursement for each employee seeking higher education. For details of the training plan, see Training and Technical Assistance Plan/Operating Budget in the Appendix. Federal cost is $5,760. The local Child Care Licensing Specialist is a trained coach in the Pyramid model for Social- Emotional Development. The specialist provides monthly coaching for home visitors in -kind to support the extensive training the home visitors received in the model during the last year. 8. Other Contracts - Child Care Centers — The program has contracted with two child care centers. The Family Learning Center (FLC) located in Edwards is contracted to provide nineteen full -time spaces and accommodates 32 children in full -time and part-time care. Fourteen children receive child care four days per week and eighteen children receive child care two days per week. Child care costs at the FLC are based on 19 full day, full -time spaces times 12 months at a discounted rate of $1,025.00 /month. The Family Learning Center also provides wrap around care, before and after, at no charge to EHS families. - 15 - Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 The Basalt Campus Kids located in El Jebel is contracted to provide two full time spaces and accommodates five children two days /week. Child care costs at the Basalt Campus Kids is based on two full time spaces times 6 months at the market rate of $42.50 /day which is $885 /month. The Roaring Fork School District subsidizes the Basalt Campus Kids hence the reason why the cost is significantly less per space than the Family Learning Center. Both centers combined have hired 5.25 FTE due to the expansion funds they receive. Federal costs for the six months are $127,422. 8. Other Contracts — Health Coordinator — is contracted with the local school district, a grantee for a Head Start program, to provide coordination of the health, safety and nutrition services. The contracted Health Coordinator is equivalent to 0.50 FTE. The federal cost for this grant is $7,875. 8. Other Contracts — Independent Program Evaluation - This line item includes the cost for independent program evaluation of twelve benchmark Family outcomes, validating the important work that home visitors accomplish with families. Jerome Evans, PhD has provided this service to the program since 2000. This is paid at the rate of $50 /hour for 100 hours /year. The contracted independent program evaluator is equivalent to 0.05 FTE. Federal cost for this grant is $1,250. The total number of contracted employees is equivalent to 5.82 FTE. h. Other (class object 6h) 8. Local Travel — The base continuation grant provides some grant vehicles that are used for remaining home visits and assisting families with transportation to parent meetings and training opportunities. This budget is based on mileage reimbursement at .50 /mile in personal vehicles for staff without access to grant vehicles. - 16 - Eagle County Early Head Start Expansion Supplemental Application 08SAO149 10/1/2011 - 12/31/11 Education Coordinator: El Jebel x 5 visits x 136 miles Family Advocate travel- Edwards x 48 visits x 12 miles Education Coordinator travel - Edwards FLC -24 visitsxl2 milesx.50 Home Visitors: 10 families x 1 visit /month x 6 months x 20 mi round trip Total federal cost is $1,675 Non - Federal Costs: Amount a. Personnel — .25fte of the Family and Community Partnership 7,034.06 Manager provided as in -kind b. Fringe Benefits - outlined in TABLE 1 1. Social Security, FICA, Disability, Life Insurance, Work Comp @ approx. 11.71% $11,313.73 2. Health/Dental Insurance $ 23,579.00 3. Retirement x 6% salary $5,796.96 Total Fringe Benefits $ 39,705.94 f. Contractual 8. Other Contracts - Child Care $1,970 /mo tuition discount $11,820 TOTAL Non - Federal Share $59,200 Cap on Employee Compensation: Assurance of compliance with the compensation cap policies: The Head Start Director's compensation is $106,080 of which 10% is paid with Early Head Start funds. The Health and Human Services Agency routinely reviews administrative compensation in compliance with ACF- OI- HS- 07 -03. No Head Start salaries exceed the current Executive Schedule Level II salary ($179,000). - 17- Eagle County Early Head Start Expansion Supplemental Application 08SA0149 10/1/2011 - 12/31/11 ADDRESS INFORMATION FORM Grant Number: 08SA0149 -200 - EHS Expansion Grant Name: Eagle County Health & Human Services EHS 1. Head Start Director: Sherri Almond Mailing Address: POB 660 Eagle, CO 81631 Telephone: 970 - 328 -8852 Fax: 970 - 328 -2602 Email: sherri.almond(W eat.tlecountv.us Website: www.caglecountv.us 2. NEW - Executive Director: Rachel Oys Mailing Address: POB 660 Eagle, CO 81631 Telephone: 970 - 328 -8858 Fax: 970 - 328 -8829 Email: rachcl.o)s(ii cagiecouutw.us Website: www.caglecountv.us 3. Board Chairperson: Jon Stavney Mailing Address: POB 660 Eagle, CO 81631 Telephone: 970 - 328 -8605 Fax: 970- 328 -8829 Email: jon.stav l` eaglecount V.us Website: vw ww.caglecountv.us 4. NEW — Policy Council Chairman: Humberto Prigadaa Mailing Address: 102 Bobcat Ct. El Jebel, CO 81632 Telephone: 970 - 309 -6047 Fax: none Email: none 5. Fiscal Officer: Rita Woods Mailing Address: POB 660 Eagle, CO 81631 Telephone: 970 - 328 -8817 Fax: 970 - 328 -8829 Email: rita.woodsgi'eaglecountw.us Website: www.cagiecounty.us - 18 - Eagle County Early Head Start Expansion Supplemental Application 08SA0149. 10/1/2011 - 12/31/11 Next 2 pages - Signed Policy Council Approval Statement and Meeting Minutes Insert signed U.S. Department of Health and Human Services Compendium of Required Certifications and Assurances SF 424B Assurances — Non - Construction Programs - 19 -