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HomeMy WebLinkAboutC11-130 Annual Fire Operating PlanANNUAL FIRE OPERATING PLAN FOR EAGLE COUNTY 2011 (�t (-c -3o TABLE OF CONTENTS I. PLAN APPROVALS............................................................................................................................1 I. JURISDICTION...................................................................................................................................2 II. AUTHORTIES................................................................................................................................2 III. PURPOSE........................................................................................................................................2 IV. RECITALS......................................................................................................................................2 V. TERM AND TEF N11NATION........................................................................................................ 3 A. Term.................'................................................................................................................................3 B. Termination Without Cause.............................................................................................................3 C. Termination For Cause.................................................................................................................... 3 VI. DEFINITIONS.................................................................................................................................3 A. Fire Protection Responsibilities....................................................................................................... 3 B. Mutual Aid.......................................................................................................................................4 C. Mutual Aid Dispatch Areas.............................................................................................................4 D. Special Management Considerations............................................................................................... 5 a. Denver Water Board Lands......................................................................................................... 5 b. Federal Lands.............................................................................................................................. 5 E. Repair of Wildfire Suppression Damage......................................................................................... 6 F. Other Definitions..................................................:.......................................................................... 6 VII. RESOURCE LIST........................................................................................................................... 6 VIII. PROTECTION AREA MAP........................................................................................................... 6 IX. FIRE READINESS..........................................................................................................................7 A. Fire Planning....................................................................................................................................7 B. Wildfire Training Needs and Coordination..................................................................................... 7 C. Inspection Schedule......................................................................................................................... 7 X. WILDFIRE SUPPRESSION PROCEDURES................................................................................ 7 A. Incident Command System & Multi -Agency Coordination............................................................ 7 B. Detection..........................................................................................................................................8 C. Notification About Fires.................................................................................................................. 8 D. Mutual Aid Dispatch Areas ............................................................................................................. 8 E. County -wide Initial Attack.............................................................................................................. 9 F. Dispatching and Resource Ordering Procedure...............................................................................9 G. Reinforcements and Support: ......................................................................................................... 10 H. Interagency Procurement............................................................................................................... 10 I. Interagency Use of Communication System/Frequencies............................................................. 10 J. Wildland Fire Decision Support System........................................................................................ 10 K. State Emergency Fire Fund (EFF)................................................................................................. 11 L. Traffic Control............................................................................................................................... 12 M. Law Enforcement and Fire Investigation....................................................................................... 12 N. Post Incident Action Analysis........................................................................................................ 12 O. Jurisdictional Assignments............................................................................................................ 12 P. Fire operations in Bark Beetle Killed Stands................................................................................. 13 XI. AVIATION PROCEDURES.........................................................................................................13 A. Aviation Requests and Operations................................................................................................. 13 B. CSFS Single Engine Air Tankers (SEAT)..................................................................................... 14 C. Leadplane/Air Attack Activation................................................................................................... 14 D. Wildfire Emergency Response Fund............................................................................................. 14 XII. FIRE PREVENTION..................................................................................................................... 14 A. Information and Education............................................................................................................14 B. Burning Permits............................................................................................................................. 15 C. Burning Restrictions/Closures....................................................................................................... 15 XIII. FUELS MANAGEMENT AND PRESCRIBED FIRE CONSIDERATIONS .............................15 XIV. COST REIMBURSEMENTS........................................................................................................15 A. Reimbursable Costs.......................................................................................................................15 B. Reimbursement Procedures........................................................................................................... 16 C. Resource Use Rates........................................................................................................................ 16 XV. GENERAL PROCEDURES..........................................................................................................17 A. Periodic Program Reviews............................................................................................................. 17 B. Annual Review..............................................................................................................................17 C. Resolution of Disputes................................................................................................................... 17 XVI. DIRECTORY OF PERSONNEL..................................................................................................17 XVII. COOPERATIVE RESOURCE RATE FORMS........................................................................17 A. Cooperator Resource Rate Forms (CRRF).................................................................................... 17 B. Engine Equipping and Staffing......................................................................................................18 C. Equipment Availability..................................................................................................................18 XVIII. PERSONNEL AND PERSONNEL COMPENSATION..........................................................18 A. Personnel........................................................................................................................................18 B. Compensation................................................................................................................................18 C. Personnel Qualifications..................................................................:............................................. 18 EXHIBIT A Maps EXHIBIT B Mobilization Plan Personnel Directory Radio Frequencies EXHIBIT C EFF, Emergency Fire Fund Fires and forms EXHIBIT D Fire Operations Guidance in Bark Beetle Stands EXHIBIT E Wildfire Emergency Response Fund (WERF) EXHIBIT F Fire Restriction Implementation Process EXHIBIT G Cost Sharing EXHIBIT H Cooperator Reimbursement Forms EXHIBIT I CRRF's 11 I. PLAN APPROVALS Plan Approvals. This Plan will remain in effect until May 1, 2011, or until superseded. Participants will meet prior to fire season each year to roiew and update the Plan for official approval. Eagle County, Colorado Date By and through its L... Board of County Commissioners Attest: County Clerk o Date 164" ODuISF01tz Eagle County Sheriff Date Colorado State Forest Service Date U.S. Forest Service- White River National Forest Date Bureau of Land Management -Colorado River Valley Field Office Date Bureau of Land Management- Kremmling Field Office Date This Plan may be executed in multiple counterparts, each of which shall be an original and all of which, when taken together, shall constitute but one and the same Agreement. I. JURISDICTION This Annual Wildfire Operating Plan for Control and Extinguishment of Wildland Fires ("Operating Plan") is made and entered into this lst day of May, 2011, by and between the Eagle County Sheriffs Office, the Colorado State Forest Service, the U.S. Forest Service, and the U.S. Bureau of Land Management. II. AUTHORTIES Colorado Interagency Cooperative Fire Management Agreement BLM #CCFMA060001 USFS #06-F 1-11020000-048 NPS #F 1249060026 BIA #AG06M000002 FWS #14-48-60139-K001 CSFS — No Agreement Number Used Emergency Fund Contract for Forest and Watershed Fire Control CSFS form #108, April 27, 1991 Agreement for Cooperative Wildfire Protection in Eagle County CSFS #109, March 12, 1990 III. PURPOSE The purpose of this Annual Operating Plan (AOP) is to set forth standard operating procedures, agreed upon procedures, and responsibilities to implement cooperative wildfire protection on all lands within Eagle County. IV. RECITALS 1. The parties recognize that the public health, safety and welfare of the inhabitants of their respective jurisdictions will be best served by providing the highest quality of wildland fire control and extinguishments services, including coordinated back-up services should the need arise. 2. Each party desires to be able to provide assistance to each other party in a coordinated fashion, and to receive assistance from each other party in a coordinated fashion, in the event the circumstances of a fire renders the jurisdictional agency unable to timely or effectively control and extinguish the fire. 3. Pursuant to SS30-15-512, 513, the Eagle County Sheriff shall act as fire warden in case of prairie or forest fires, and shall assume charge of such fires or assist other governmental authorities to control and or extinguish such fires. 4. In performance of those responsibilities, Eagle County has entered into certain agreements with the State of Colorado, which in turn enters into agreements with the U.S. Bureau of Land Management and U.S. Forest Service, providing resources for and procedures for coordinating those resources for control and extinguishments of wildland fires. Through these agreements, Eagle County secures for the benefit of the parties to this Agreement wildland firefighting resources of the Colorado State Forest Service, USFS and BLM. Hereinafter, these, individually and collectively, are referred to as the "Umbrella Agreements." 2 5. The parties hereto have firefighting equipment and personnel, including equipment distributed to them by the State pursuant to its Agreement with Eagle County, and have primary firefighting responsibility within their respective political boundaries. 6. The parties hereto desire to set forth the terms and conditions by which they will provide and receive mutual aid to and from each other and to and from the parties to the Umbrella Agreements to control and extinguish wildland fires and certain non-wildland fires on private property outside the jurisdictional boundaries of the municipal and fire protection district parties. V. TERM AND TERMINATION A. Term The initial Term of this Operating Plan shall commence on the execution by all parties hereto and shall end on May 1, 2012, unless sooner terminated as provided below. B. Termination Without Cause Any party may terminate this Operating Plan, without cause, by giving sixty days written notice to each of the other parties. C. Termination For Cause A party asserting it is aggrieved by a breach of this Operating Plan may serve on the party responsible for the alleged breach a written notice describing the breach. If the alleged breach is not cured within thirty days of giving notice, the aggrieved party may immediately terminate this Operating Plan by giving written notice to each of the other parties. VI. DEFINITIONS A. Fire Protection Responsibilities Each jurisdictional agency has ultimate responsibility for wildland fire protection on its own lands. The fire protection responsibilities of the County Sheriff and the Colorado State Forest Service on state and private lands are outlined in the 1973 Colorado Revised Statues. The U.S. Forest Service has responsibility for fires on national forest lands and the Bureau of Land Management has responsibility for fires on BLM public lands. Responsibility for wildland fire control or suppression on state and private land within Eagle County is shared by the Sheriff and the various local resources. Reimbursable costs shall be covered as mutually agreed upon by the County Commissioners, Sheriff and participating agencies. The Sheriff is responsible for wildland fire suppression on all non-federal lands in Eagle County. Within Fire Protection Districts, the Fire Chief is responsible for fire protection on non-federal lands, until that responsibility is transferred, by mutual consent, to the County Sheriff. It is clearly and mutually understood that the Upper Colorado River USFS-BLM will respond to wildfires and follow through on all necessary suppression actions on Denver Water properties in Eagle County. B. Mutual Aid "Mutual Aid Period" is defined as: 1. Not to exceed 24 hours 2. Will end at midnight of the first burn period when the Incident Commander determines that the fire cannot be controlled within 24 hours of the original ignition Primary Purpose The parties hereto respectively pledge their good faith in attempting to assist each other based on their needs, requests for mutual aid, and the circumstances of a wildland fire. Each party will take appropriate actions to manage all wildland fires during the mutual aid time period and thereafter, and agrees the primary concern is the extinguishing of wildland fires, and none will delay extinguishment efforts while deciding ultimate responsibility for such fires. County -wide Mutual Aid Mutual Aid has been established county -wide without regard to jurisdictional boundaries. Agencies are responsible for their own costs during the mutual aid time period. The BLM helicopter stationed in Rifle is considered a mutual aid resource, and if not assigned to another fire, is available without charge to county fire agencies during the mutual aid time period. It is understood that no agency will be required or expected to commit its forces through mutual aid to assist another agency to the extent of jeopardizing the security or responsibilities of its own jurisdiction. Severity Resources Severity Resources of the UCR will be available for mutual aid response. This does not include smoke jumpers, heavy airtankers, or heavy helicopters. C. Mutual Aid Dispatch Areas Mutual aid wildfire protection has been established Countywide between all signatories to this Plan, see section I. EXHIBIT B shows mutual aid resources available from cooperating agencies. D. Special Management Considerations Aerial Retardant Use — The use of aerial retardants on all lands is restricted within 100 feet of lakes, rivers and live streams. a. Denver Water Board Lands Notification — When a wildfire occurs on lands owned by Denver Water, the CSFS Granby District representative must be notified. The CSFS representative will respond, at their discretion, to serve as the landowner's representative on the incident and to facilitate reimbursement. Use of Mechanized Equipment — Use of mechanized, earthmoving equipment such as bulldozers, graders, etc., will not be permitted on Denver Water lands without the expressed approval of CSFS or Denver Water. b. Federal Lands Use of roads on federal lands, presently closed to vehicular travel (outside of wilderness or wilderness study areas), is hereby authorized to all parties to this Wildfire Annual Operating Plan as follows: Access for detection and suppression is allowed on established roads behind locked gates. Access for suppression only is allowed on roads which have been designated as "closed." Detection and reporting within areas marked as "D polygons" on the White River National Forest Wildland Fire Response Areas map is authorized. Suppression efforts should not be taken unless authorized by the U.S. Forest Service. Detection or suppression within designated wilderness, wilderness study areas and/or "roadless" areas, as designated on the White River National Forest Wildland Fire Response Areas map, is authorized as follows: The use of mechanized equipment (vehicles, chainsaws, pumps, etc.) within wilderness areas is prohibited, unless specifically authorized by USFS. Non -mechanized detection and suppression efforts are authorized in those portions of wilderness areas that are not part of a "D polygon" area. Detection and reporting only is authorized within wilderness areas that are also within a "D polygons" area. Natural ignitions in these areas will be evaluated for, and may be managed for multiple management objectives. E. Repair of Wildfire Suppression Damage Repair of wildfire suppression damage is the responsibility of the jurisdictional agency/agencies (land manager/owner) unless otherwise agreed to by a unified command group. The state Emergency Fire Fund (EFF) is strictly a fire suppression fund and cannot pay for rehabilitation. Repair of damage directly related to suppression, i.e., water bars on dozer lines, may be authorized by the CSFS line officer only when part of the Incident Action Plan during the EFF period. Repair of wildfire suppression damage on Denver Water lands is the responsibility of Denver Water, unless otherwise agreed to by the unified command at the time of fire close out. All efforts will be made by agencies involved in suppressive action to minimize damage through the use of "light on the land" techniques, or through rehabilitation activities conducted at the time of the incident. Examples of these rehabilitation activities would include: water barring firelines; placement of logs or rocks across firelines; etc.... F. Other Definitions "Assisting Party" or "Agency" means and refers to the agency party rendering firefighting assistance outside of its jurisdiction to another agency party to this Operating Plan pursuant to the terms herein. "Jurisdiction" means and refers to the physical boundaries of a party hereto together with the extra - boundary lands for which it contracts to provide fire protection services. Jurisdictional boundary lines for USFS, BLM, and Eagle County (state and private lands) are shown on the USFS White River National Forest Map. Fire protection districts as shown on FPD maps. "Requesting Party" or "Agency" means and refers to the agency party to this Operating Plan in need of and requesting firefighting assistance within its jurisdiction. "Wildland Fire" means and refers to a forest or prairie fire as referred to in SS30-10-512, 513, CRS. "Umbrella Agreements" means and refers to authorities for this plan VII. RESOURCE LIST Resources available for wildland fire suppression or support are listed by agency or department on Cooperative Resource Rates Forms in EXHIBIT I. VIII. PROTECTION AREA MAP The Eagle County Wildland Fire Response Areas map shows jurisdictional boundaries for the purpose of this Plan attached in EXHIBIT A IX. FIRE READINESS A. Fire Planning Eagle County has developed a Community Wildfire Protection Plan (CWPP). This operating plan will become an addendum to the CWPP, which will have a primary purpose of planning and prioritizing wildfire mitigation and protection in the county. B. Wildfire Training Needs and Coordination Standardized, NWCG approved fire training courses are provided periodically by the UCR and CSFS, other agencies. As these courses are scheduled, all participants will be informed and invited to participate. Local cooperators are encouraged to participate with UCR training committee. C. Inspection Schedule Each party is responsible for inspecting its own equipment annually for use and road worthiness prior to listing it as available for interagency use. X. WILDFIRE SUPPRESSION PROCEDURES A. Incident Command System & Multi -Agency Coordination The Incident Command System will be utilized on all wildfires. All extended attack multi - jurisdictional incidents will utilize unified command. Under unified command affected Federal, State, and County jurisdictions will provide on scene representation. These designated representatives will communicate direction and objectives to ONE incident commander who has no collateral duties. The incident will have ONE fireline operations section chief to implement strategy and tactics. All requests for fire information will be approved by the IC utilizing a single fire information officer. A local Multi -Agency Coordination group may be initiated when two or more agencies are experiencing incidents requiring a significant commitment of county resources. INCIDENT MANAGEMENT TEAMS a. Northwest Colorado All -Hazard Incident Management Team The Northwest All -Hazards Emergency Planning Region and the Northwest Council of Governments has established an Incident Management Team (IMT) which is made up of qualified personnel from various local agencies who are available to respond at the request of any of the 10 Northwest Counties or from the State of Colorado. The team fiscal agent is the Town of Vail. This IMT can assist the host agency, or support another IMT. The Northwest Colorado IMT can be requested through the Vail Public Safety Communication Center. b. Regional Type 3 Incident Management Teams Type 3 (local, extended attack) IMT is organized and dispatched for the Upper Colorado River Interagency Fire Management Unit area through Grand Junction Interagency Dispatch Center. This cadre is staffed by NWCG qualified personnel at the Type 3 level from federal, state, and county agencies in the zone. This IMT is available to assist all 7 jurisdictional agencies within the area, and is available to staff an incident for up to 7 days. The Type 3 IMT can be used to handle the coordination of medium-sized incidents, or to serve as an interim team on larger incidents before a Type 1 or Type 2 IMT can assume management duties. c. Type 1 and Type 2 Incident Management Teams (IMT) For incidents that exceed the capability of Type 4 or Type 3 IMTs. All Eagle County requests for Type 1 or Type 2 IMTs must be placed through the Grand Junction Interagency Dispatch Center. B. Detection All reports of actual or potential wildfires will be made to the appropriate dispatch. All wildland fire reports will be forwarded by the appropriate dispatch to the appropriate jurisdiction and Grand Junction Interagency Dispatch Center with a preference to the use of Northwest NET, with a back up of landline communication. The participating agencies that can take the quickest effective fire size -up or appropriate management action will be dispatched for initial attack. The jurisdictional agency will respond and establish command at the earliest possible time. If fire dispatch requirements exceed the ability of Vail Dispatch (Eagle County Communications Center) or impede other functions of local dispatch centers, an expanded dispatch center may be designated to assume dispatch responsibilities for the incident. C. Notification About Fires Assisting agencies making initial attack on fires outside their jurisdiction will ensure, through Vail Dispatch, that the jurisdictional agency is promptly notified. The actual UCR size up report per 2011 Incident Organizer should be made by the initial attack incident commander directly to GJC if possible. UCR size up report can be found in EXHIBIT B. The initial attack incident commander is responsible for ensuring that Vail Dispatch notifies GJC of all fires reported on USFS, BLM and Denver Water lands. It shall be the responsibility of the Upper Colorado River USFS-BLM to notify the Colorado State Forest Service if Denver Water lands are involved or threatened. D. Mutual Aid Dispatch Areas Mutual Aid will be exchanged between the participants regardless of jurisdictional boundary lines. Each agency or department is responsible for providing Worker's Compensation Insurance for its own personnel. a. County -Federal Mutual Aid Mutual aid is exchanged between the County, participating municipalities and fire protection district parties hereto, in the aggregate, and the United States parties. As to such mutual aid, the jurisdictional boundaries are those on the White River National Forest Map, delineating the boundaries of USFS, BLM and "Eagle County" (representing all state and private lands) without regard to the boundaries of individual municipalities and fire protection districts. b. Intra -County Mutual Aid Mutual aid is exchanged between the County, participating municipalities and fire protection district parties hereto. As to such mutual aid, the relevant jurisdictional boundaries are those of the municipalities, the fire protection districts and the County. c. County -wide Response When dispatched, participants will respond to wildfires in the County regardless of jurisdiction. The level of activity or involvement by assisting agencies making a response may vary. At a minimum, assisting agencies will send such personnel and equipment necessary to size -up the fire and report the situation to the jurisdictional agency. Upon arrival, the initial attack incident commander will determine legal description and the need for appropriate jurisdictional fire investigator. E. County -wide Initial Attack The closest forces should be dispatched without regard to jurisdiction. Participants will initiate suppression activities regardless of jurisdiction when it is within their capability to do so. Assisting agencies will not initial attack fires on another jurisdiction if initial attack puts personnel at unreasonable risk, such as a remote fire discovered at night, or if asked to stand down by the jurisdictional agency. Agencies taking independent action within another agency's jurisdiction should notify that agency as soon as possible. The jurisdictional agency should assume responsibility for suppression at the earliest possible time, or as otherwise agreed. No party to this agreement shall be required to make resources or assistance available to the requesting party if by so doing would impair the party's ability to provide effective emergency services within its own service area. F. Dispatching and Resource Ordering Procedure Once the IC has determined need for additional resources beyond the scope of county resources, those resources will be ordered through the identified Interagency Dispatch Center. The Mutual Aid and Assistance Agreement between all Eagle County fire protection districts allows resources to be dispatched anywhere in the county, at the request of a fire protection district representative acting as incident commander. Coordination with Eagle County OEM for additional resources is available and recommended in order to avoid duplication of resources ordered. The sequence for request for wildland resources for an Eagle County incident will be: Incident Commander — Vail Dispatch or Pitkin Dispatch --> Grand Junction Interagency Dispatch Center — Providing Agency Dispatch Center The sequence for request for air resources will be: Incident Commander — GJC NOTE: GJC will advise Vail Dispatch or Pitkin Dispatch of air resources in Eagle County 9 The sequence for request for Eagle County resources for an out -of -county response will be: Incident Commander Their Dispatch Center — Grand Junction Interagency Dispatch Center –� Vail Dispatch or Pitkin Dispatch —> Requested resource G. Reinforcements and Support All requests for additional resources beyond initial attack will be made by the applicable agency representative, using the ordering procedures outlined under section XI.F above. Vail Dispatch will ensure Eagle County OEM notification when resources are sent out of county. It shall be the responsibility of the Upper Colorado River USFS-BLM when responding to a wildfire on Denver Water lands to order needed assistance, or acquire replacements to relieve their initial attack crews or the crews of assisting agencies. H. Interagency Procurement Non-federal participants to this Plan may purchase fire suppression supplies through General Services Administration. Any other loaning, sharing, exchanging or maintenance of facilities, equipment or support services will be considered on a case-by-case basis as mutually agreed to by the concerned parties. r I. Interagency Use of Communication System/Frequencies Federal, State, and County radio systems are largely incompatible at this time; however, all fire agencies in Eagle County are equipped with the Fire Emergency Radio Network (FERN -1) and 800 MHz capabilities. FERN -1 (154.280) and 800 MHz system channels may be used for interagency communication on a wildfire if one agency's operational channels are not compatible with another agency's radios. For the purpose of conducting business authorized by this Operating Plan, all parties to this Operating Plan agree that assisting agencies may use the jurisdictional agency's radio frequencies as needed to conduct emergency communications on fires. No participant to this Operating Plan will use, or authorize others to use, another agency's radio frequencies for purposes beyond the scope of this Operating Plan. . Radio frequencies specifically authorized for use on wildfires are shown in EXHIBIT B. J. Wildland Fire Decision Support System Federal agencies will complete a Wildland Fire Decision Support System (WFDSS) on all fires on federal lands or Denver Water lands that escape initial attack to determine appropriate response. A Decision Support System (DSS) may be completed for fires that have the potential to be designated as an EFF fire or that affect multiple jurisdictions and have the potential to go into extended attack. CSFS may assist with a non -EFF DSS, but has no authority to sign on non -EFF fires. 10 CSFS requires that a DSS be completed for all fires that receive a FEMA declaration and recommends a DSS is completed for all EFF fires. All agencies involved in extended attack on private and state lands will provide input to the DSS. The CSFS Line Officer will facilitate completion and review of the DSS for these fires. When a fire is burning'on or threatens to burn on multiple jurisdictions, one DSS should be prepared that considers all jurisdictions and their interests. CSFS requires that an Emergency Fire Fund Analysis Form (CSFS-108A, see EXHIBIT C) be prepared on all non-federal fires, including fires on Denver Water land, that have the potential to exceed County control capabilities. The County Sheriff, or his designee, should use this form to help determine if a fire might be eligible for EFF designation. K. State Emergency Fire Fund (EFF) Emergency Fire Fund (EFF) Procedures: Eagle County and Denver Water are participants in the State Emergency Fire Fund (EFF) with CSFS. As a participant to this agreement, the State agrees to come to the aid of Eagle County should suppression resource needs exceed county capability. Following are the roles and responsibilities under EFF: CSFS: A CSFS representative must be on site for an EFF evaluation. CSFS will assist the county sheriff in the analysis of the wildfire's actual or potential condition to exceed the county's suppression capability. This information will be provided to the CSFS State Forester who will make the final decision on EFF applicability. Eagle County Sheriff. as Fire Warden for the County (CRS 30-10-513), the Sheriff will represent the County in the request for EFF declaration to the CSFS district, and subsequent delegations and assumptions of duty (CSFS #168, #174). The Sheriff will coordinate other County entities in his representation. Eagle County Commissioners: are signatories to the CSFS #168 `.`Assumption of Fire Control Duty" for fires the State Forester approves for EFF. The Sheriff will facilitate obtaining a signature from the County Commissioners. Delay in signing the #168 may result in increased costs for the county. Federal Agencies: are almost always involved even when the fire is entirely on private or state land. Their policies and concerns must be addressed on all fires. All EFF fires will utilize a Unified Command consisting of, at a minimum, the County Sheriff and CSFS. If land administered by another agency is threatened or involved, that agency will provide a member of the Unified Command. Implementation of the EFF can be done only by the Colorado State Forester upon the recommendation of the local CSFS Representative, following a request from the County Sheriff. For this reason, it is important that the CSFS Fire Duty Officer be notified immediately of major fires on private/state lands within the county. Should the fire surpass, or threaten to surpass, the ability of county resources to contain it, EFF implementation can occur only with a CSFS representative on scene. 11 All EFF participating Counties must have identified a minimum county commitment to any incident which has EFF potential. This is not a maximum county resource commitment, and is not the only resources the county is required to use on the incident in order to request EFF implementation. If tactics of a given incident make some of this equipment inappropriate, alternate resources or combination of resources can be negotiated. Eagle County minimum commitment Is: 4 Engines 1 Dozer 1 Water Tender 1 Ambulance CSFS will transfer command of an EFF fire back to the county when fire spread has been contained, the Line Officer's objectives have been met, and a written plan has been prepared for the next operational period. The forms listed above, CSFS 108A, 164, 168 and minimum county resource commitment are shown in EXHIBIT C. L. Traffic Control Traffic control will be provided by the appropriate law enforcement agency, upon request, to expedite the routing of vehicles to and from major fires and to exclude unauthorized personnel from the fire area. M. Law Enforcement and Fire Investigation It will be the responsibility of the jurisdictional agency to take appropriate law enforcement action Law enforcement personnel from non jurisdictional agencies may assist, upon request, from the jurisdictional agency. The jurisdictional agency will have responsibility for investigating fires and any civil or criminal actions taken. The County will coordinate fire investigation for EFF fires. Assisting agencies will cooperate with fire investigations, upon request, of the jurisdictional agency(ies). Assisting agencies will make every effort to identify, protect and report all evidence to the jurisdictional agency. N. Post Incident Action Analysis Post incident analysis of events and actions taken by suppression forces during wildland fires will be conducted by the jurisdictional agency commensurate with the complexity of the incident. O. Jurisdictional Assignments Incident qualification cards (red cards) may not be required for initial attack of fires within Eagle County; however, firefighters without red cards may be released from an incident by the authorized representative of the jurisdictional agency. The authorized representative of the jurisdictional agency will coordinate the release of assisting agency personnel through the ranking officer/representative of the assisting agency. 0 P. Fire operations in Bark Beetle Killed Stands Due to altered fuel conditions, personnel operating within the bark beetle environment should be aware of the imminent danger presented by dead and dying trees, falling at an increasing rate across a broad forested landscape. Included in EXHIBIT D is the USFS-R2 Fire Operations Guidance in Bark Beetle Stands XI. AVIATION PROCEDURES A. Aviation Requests and Operations All requests for air support resources should be made to the Grand Junction Interagency Dispatch Center. When aircraft is requested by aM agency for suppression efforts, the request must include the following: • Name and agency of person ordering • Name and location, geographical or township/range • Ground Contact with air to ground frequency (FM A/G frequencies) Additional information that is helpful: • Lat/Long in preferred datum WGS 84 degrees/minutes/decimal minutes • Elevation of fire • Other aircraft in the area, including radio frequencies in use • Aircraft hazards in the area • Current threats and values at risk Personnel whom are ordering aircraft are encouraged to use the Air Support Request form in EXHIBIT E. Initial orders for aircraft may be authorized by the local on -scene incident commander. Requests for additional air support resources beyond this initial request must be authorized by the jurisdictional agency. The County Sheriff or his designee will notify the CSFS Granby District representative immediately when aircraft is ordered for a non-federal fire. Grand Junction Interagency Dispatch Center will make a courtesy call to CSFS whenever the county orders air support resources. 13 B. CSFS Single Engine Air Tankers (SEAT) Single engine air tankers may be pre -positioned at the Kremmling or Rifle airport when a combination of factors or events warrant having an aircraft in the area. Requests for pre - positioning will be made by the County Sheriff through the CSFS Granby District Representative. Conditions that may warrant pre -positioning a SEAT include: • Multiple fire starts within a 72 -hour period • High occurrence of dry lightning • Persistent Red Flag Warnings • Local resources are occupied with other assignments • Other factors as determined by the Sheriff or CSFS Granby District representative Eagle County airport will not be used for SEAT operations due to performance issues for fully loaded SEATS maneuvering in the narrow valley near the airport. C. Leadplane/Air Attack Activation Heavy air tankers are dispatched with a leadplane when one is available. Single engine air tankers may be dispatched without a leadplane if the pilot is initial attack qualified. Aerial supervision (Air Attack or Lead Plane) will be ordered when multiple aircraft are over the fire at one time or if requested by pilots on scene. D. Wildfire Emergency Response Fund The Wildfire Emergency Response Fund (WERF) was created by the legislature to provide funding or reimbursement for AIR RESOURCES and GROUND RESOURCES to a wildfire at the request of any sheriff, municipal fire department, or fire protection district. This fund will be utilized to assist on non-federal lands only. The fund will be utilized as outlined in the attached WERF Guidelines, EXHIBIT E. XII. FIRE PREVENTION A. Information and Education Each agency will prepare and release fire prevention material and radio/TV presentations according to their own prevention plans. Coordination with cooperating agencies will be followed in order to prevent a conflict in released material. All releases for fire prevention will carry USFS, CSFS, fire district and County Sheriff acknowledgements. Eagle County Joint Information Center will be utilized to disseminate information, as needed. Fire prevention signs will be maintained as required by each agency for lands under their jurisdiction. The Grand Junction Interagency Dispatch Center (GJC) will monitor local fire danger levels. GJC will make fire weather watches, Red Flag warning bulletins and other fire information available to cooperators via the Internet: http://www.fs.fed.us/r2/fire/rmacc.html 14 B. Burning Permits Parties to this Agreement have the responsibility of issuing burning permits in their respective jurisdictions. The burning permit shall require the holder to notify Vail or Pitkin dispatch of controlled burning on all land(s) prior to ignition. In addition, all pertinent state and federal regulations will be followed. Permits require both Eagle County and appropriate fire jurisdiction signatures. C. Burning Restrictions/Closures Restrictions governing use of open fires during hazardous periods will be a coordinated effort of cooperating agencies. A flow chart that outlines the procedures for implementing and rescinding fire restrictions is attached as EXHIBIT F. XIII. FUELS MANAGEMENT AND PRESCRIBED FIRE CONSIDERATIONS The participants to this Operating Plan will cooperate in the development and implementation of prescribed burning programs and projects including planned ignitions, wildland fire use and modified control strategies and tactics applied to fires within remote areas. The Eagle County Community Wildfire Protection Plan includes prioritized wildfire mitigation project areas. Wildfires resulting from escaped prescribed fires ignited by a party to this Operating Plan, shall be the responsibility of that party. The party responsible for the prescribed fire will reimburse other parties to this Plan consistent with the terms and conditions contained herein for costs incurred in suppression of such fires. If parties to this Plan conduct a cooperative prescribed fire, details covering cost sharing, reimbursement, and responsibility for suppression costs, should it escape, shall be agreed upon and documented in the burn plan. XIV. COST REIMBURSEMENTS A. Reimbursable Costs Each agency will assume responsibility for its own expenses during the mutual aid period. The mutual aid period is defined as: 1. Not to exceed 24 hours 2. Will end at midnight of the first burn period when the Incident Commander determines that the fire cannot be controlled within 24 hours of the original ignition The assisting agency(ies) may request reimbursement for costs incurred after the mutual aid period. The jurisdictional agency will reimburse assisting agencies for costs incurred after the mutual aid period. Costs incurred by an assisting agency for services beyond the mutual aid period shall be considered reimbursable. Services provided by assisting agencies beyond the mutual aid period must be requested by the jurisdictional agency. 15 On Denver Water Board lands, costs incurred by the Upper Colorado River USFS-BLM for the mutual aid period and beyond, and for additional time or efforts which may be requested by the Colorado State Forest Service or Denver Water, shall be considered reimbursable, following approval by the Colorado State Forest Service. Any agency that provides a reasonable initial attack response on Denver Water lands, may request reimbursement from Denver Water. When fire occurs on lands of more than one jurisdictional agency and costs are incurred beyond the scope of mutual aid fire protection, costs will be borne by each agency proportional to the size of the burned area on each agency's jurisdictional area or as mutually agreed upon by the unified command. When a fire is accepted by the State as an EFF incident, the Cost Share Principles agreed to by State and federal agencies will apply. See EXHIBIT G B. Reimbursement Procedures If reimbursement for an incident can best be handled at a local level, the assisting agency may invoice the jurisdictional agency directly. If deemed more efficient, the County may aggregate expenses incurred by the County and local fire departments to suppress fires on federal jurisdictions and may present an invoice for such expense to CSFS who will then reimburse the County and subsequently bill the jurisdictional federal agency or agencies. Federal agencies may submit bills and statements for reimbursements from County and/or fire districts for federal suppression on non-federal lands to CSFS. CSFS will make such reimbursement and subsequently invoice the County or department as appropriate. Cooperator reimbursement procedures, forms, and examples are contained in EXHIBIT H, as part of this agreement. DENVER WATER LANDS • Payment for reimbursable costs on Denver Water lands require that CSFS be notified of the wildland fire by the responding agency. • Payment for reimbursable costs on Denver Water lands must be coordinated through the local CSFS District Office. Contact CSFS Granby District office for assistance in preparing reimbursement requests for Denver Water wildland fire suppression response. C. Resource Use Rates Cooperative Resource Rate Forms (CRRF) will show the rates of equipment that may be used on a wildland fire. Resources listed on a CRRF are considered Mutual Aid resources and, as such, will not be billed for during the mutual aid period. W11 Cooperating agencies must have an approved CRRF to be available in ROSS for out of local area dispatch. Resources assigned to a state EFF fire from the cooperating agency without a current CRRF will be reimbursed using established standard state cooperator equipment rates. Cooperator equipment should not be signed up using an Emergency Equipment Rental Agreement (EERA). Fire Protection Districts that choose not to complete the Cooperative Resource Rate Form will be reimbursed at the current established standard state cooperator equipment rates. See Cooperative Resource Rate Forms, EXHIBIT I. XV. GENERAL PROCEDURES A. Periodic Program Reviews Program reviews will be conducted at the annual fire operating plan meeting. B. Annual Review The parties shall meet at least annually, before the beginning of the wildland fire season, to review and, if appropriate, to propose amendments to this Eagle County Annual Wildfire Operating Plan, with a goal of having any such amendments or replacement plan formally renewed not later than May 1 of each year and be coordinated with the Umbrella Agreements. Proposed amendments shall take effect upon execution by all of the parties hereto. If no changes are made, a statement letter with signatures of all parties to this operating plan will be distributed. C. Resolution of Disputes The primary purpose of this Operating Plan is to ensure prompt suppression of wildland fires. Any interagency dispute arising from these procedures will be resolved on site by the Unified or MACS Command Group. When necessary, following the conclusion of the incident, a panel of agency representatives, other than the parties involved in the incident, will review and resolve the dispute. XVI. DIRECTORY OF PERSONNEL See EXHIBIT B. XVII. COOPERATIVE RESOURCE RATE FORMS A. Cooperator Resource Rate Forms (CRRF) Cooperative Resource Rate Forms, attached to this operating plan as part of EXHIBIT I, as available, set forth agreed upon equipment rates, conditions of use, and reimbursement procedures. 17 B. Engine Equipping and Staffing Engines will be staffed and equipped according to current NWCG standards. Refer to Interagency Standards for Fire and Fire Aviation Operations (Redbook). C. Equipment Availability Cooperator equipment availability status for out of county use is maintained in ROSS. Cooperators may "self status" in ROSS by requesting a password from Grand Junction Interagency Dispatch Center 970-257-4800. Grand Junction Interagency Dispatch Center (GJC) will continue to dispatch wildfire resources for out of county assignments utilizing ROSS. Cooperators must change status in ROSS and notify GJC of any unexpected status changes. XVIII. PERSONNEL AND PERSONNEL COMPENSATION A. Personnel Every person employed in or providing services pursuant to this Agreement is the sole responsibility of the party by whom that person is employed on a full-time, part-time or volunteer basis, and no person providing services hereunder shall have any right associated with employment by or provision of services to another party. No party shall be called upon to assume any liability for the personnel performing services hereunder as a result of the employment or provision of such personnel by another party, or any liability other than that provided for in this Agreement. No party shall be liable for compensation or indemnity to any employee or volunteer of another party for injury or sickness arising out of his or her employment or services rendered under this Agreement. B. Compensation Pursuant to SS 29-5-109, 110, CRS, all compensation and other benefits enjoyed by every person employed in their own jurisdiction shall extend to the services they perform under this Agreement, including, without limitation, worker's compensation coverage and pension fund benefits and payments. C. Personnel Qualifications Each agency is responsible for the training and qualification of its personnel for fighting wildfires. Each agency shall dispatch in a mutual aid response only personnel qualified for the incident. If it comes to the attention of the jurisdictional agency or multi jurisdiction command, as the case may be, that a fire fighter is not properly qualified for an incident (or his/her assignment with respect to the incident), it may require that the fire fighter be withdrawn from the response or assigned to tasks for which he/she may be properly qualified. 18 Exhibit A Maps T N U L cu r.' ■ IN Exhihit B MOBILIZATION PLAN PERSONNEL DIRECTORY (all area codes are 970 unless otherwise written) EAGLE COUNTY COMMUNICATIONS CENTER..................................479-2201/-2245 COLORADO DIVISION OF PARKS & OUTDOOR RECREATION Grand Junction Office .................................... .............................................................. 248-7319 Sylvan Lake State Park.................................................................................................328-2021 COLORADO STATE FOREST SERVICE Granby District Office..................................................................................................887-3121 Fax................................................................................................- 887 3150 Ron Cousineau, District Forester.............................................................................217-7022(c) Paul Cada, Forester...........................................................................433 520 - 6(c) Ryan McNertney, Forester..................................................................988-3132(c) Jacob McCarthy, Forester ....................... ........................................485-0541(c) If contact cannot be made with district personnel call the CSFS state office Fire Duty Officer, 491-6304. This number can be used 24 hrs a day. After normal business hours this number will reach the Colorado State University Police. Ask them to page the CSFS fire duty officer. EAGLE COUNTY SHERIFF'S OFFICE...........................................................328-8500 Joseph D. Hoy,Sheriff...........................................................................376-7023(cell) USDA FOREST SERVICE - WHITE RIVER NATIONAL FOREST / BLM Grand Junction Interagency Dispatch Center.............................................................257-4800 Ross Wilmore, UCR East Zone FMO..............................................328-5867 (office) ..... ...................... 401-0364 or 328-1450 (weekend) ................................................948-5766 (cell) Justin Conrad, UCR East Zone AFMO............................................328-5940 (office) ........................................596-2549 (weekend) ..............................................596-2549 (cell) Russ Long, UCR Central Zone FMO............................................................ 625-2872 (office) NATIONAL WEATHER SERVICE FIRE WEATHER FORECAST OFFICE 243-7007 Joe Ribeiro.................................................................................- 479 2231 ....................................................................... c 11) ..376-6189 (cell) FIRE DEPARTMENTS BASALT & RURAL FIRE PROTECTION DISTRICT Business Office............................................................................7 04-0675 Dispatch.....................................................................................- 920 5310 Scott Thompson, Chief............................................................618-9401 (cell) Jerry Peetz, Operations Director .......................... .........618-1256 e EAGLE RIVER FIRE PROTECTION DISTRICT Dispatch................................................................ 748-9665 (business hours) .......................................................................- 479 2201 (after hours) Charlie Moore, Chief............................................................748-4732 (office) ..............................................................904-1466 (cell) John Willson, Battalion Chief .....................................................977-1001 (cell) GREATER EAGLE FIRE PROTECTION DISTRICT Jon Jon Asper, Chief.............................................................- 328 7244 (office) ............................................................. -1779 (office) ................................................................977-6234 (cell) GYPSUM FIRE PROTECTION DISTRICT Dave Vroman, Chief.............................................................524-7101 (office) .......................................................................- 7 7 Fire Duty Officer...................:.........................................:.....................................471-1992 VAIL FIRE DEPARTMENT Mark Miller, Fire Chief.......................................................... 477-3474 (office) ............... ...............................................- ...........................................470-9333 (cell) Mike McGee, Deputy Chief......................................................479-2135 (office) .........................................................- 376 0738 (cell) Tom Talbot, Wildland Coordinator ................................................401-4202 (cell) ROCK CREEK VOLUNTEER FIRE DEPARTMENT Brita Horn, Fire Chief......................................................................653-4497 ...............................................................819-0815 (cell) RADIO FREOUENCIES Gypsum FPD Direct RX Freq. RX Tone TX Freq. TX Tone FERN 154.280 154.280 NLEC 155.475 155.475 Weather 162.550 WRF Castle Basalt & Rural FPD 166.7250 127.3 Basalt & Rural 154.445 100.0 153.770 100.0 FERN 154.280 154.280 NLEC 155.475 155.475 Eagle County Sheriff 166.6750 94.8 Direct 800MHz 166.6750 FERN 154.280 154.280 NLEC 155.475 155.475 Eagle River FPD 154.280 Direct 800MHz 155.475 FERN 154.280 154.280 Greater Eagle FPD Direct 800MHz Direct 800MHz FERNb FERN 154.280 154.280 Gypsum FPD Direct 800MHz FERN 154.280 154.280 Upper Colorado River Interagency Fire Management Unit ' all narrow band WRF Castle 170.5250 166.7250 127.3 BLM Castle 168.2250 168.8500 162.2 Twilight 169.9250 166.5625 141.3 WRF Vail 170.5250 166.6750 94.8 WRF Ptarmigan 170.5250 166.6750 118.8 WRF Sunlight 169.9250 166.5625 156.7 FERN 154.280 154.280 NLEC 155.475 155.475 Vail Fire Department Direct 800MHz FERNb 154.280 154.280 A Niel )� tMR On� xlix,.. As ' (B L t N = �O O� TP CL O ca a iu:CD _ o .,. V N N O _: U .. 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LL O O (n s O m (;J J �.r°° U NI N Q coU.LL m co D—� Q x Fa O m oti E° Q _� V C) > OX ooh Z ZZ .... 00. j A > > 4 G�3 3 MMM #f r ` 6:6 — cc ;u ;o O 0., 000"�i 1 zz� zzs c» OD y �cry ;3 Q V © (� VJ _ 6 6 pp V -4 T N GSI Ch N N ^i (P CP o N^�J pp QQ OQ O O 00 Cit to rig - Q Q > n lm Z 'i n 0 . C z ' j n > n > > ..r 0 G3 1y .Z7 �1 L7 tai >> > E O O 0.- > 1, d v a cn Z z N m;G ?y C) Q 0 0-4 co lil z cz' z 1 (r � t£J y cn ft+ 0.� � � Q) m C71N �� rn if C9 Cil 0 C> d NC�7 Ci # CJ Ch C? i € 1V ^J 1iI C) O p E. X 0 rr 0 O €�) � ` KANSAS NEBRASKA " Q o ._ . COUNTY COOPERATOR FIRE REPORTING AND SIZE -UP REQUIREMENTS FOR 2011 Due to new federal fire reporting requirements, the Upper Colorado Interagency Fire Management Unit will now require full size -up information for wildland fires originating on county lands when federal resources are requested for mutual aid. In addition, full size -up information is required when a county resource provides suppression on federal lands without federal resources on scene. A good tool to use to be sure the required information is captured is the UCR Incident Organizer available on our website in the UCR Guides and Manuals section: http://gacc.nifc.gov/rmcc/dispatch centers/r2gic/ Minimal required size -up information includes: • Lat/Long location of point of origin • Discovery, initial attack, control and out times • Site data to include topography, aspect, slope and elevation • Fuel type • Human or natural cause If requesting resources such as aircraft or smokejumpers, a COMPLETE size -up will be required. In addition to the minimal required information listed above, the size -up must include: • Spread potential • Character of fire • Weather conditions • Know hazards and values at risk Please forward the completed UCR Incident Organizer to the federal resource on scene or send directly to: Grand Junction Air Center Dispatch 2774 Landing View Lane Grand Junction, CO 81506 EXHIBIT C EMERGENCY FIRE FUND (EFF) FIRES The minimum commitment of county resources to EFF fires in Eagle County is shown as follows: Eagle County minimum commitment is: 4 Engines 1 Dozer 1 Water Tender 1 Ambulance In the event that any of the above equipment is not needed or requested by the Colorado State Forest Service line officer during an EFF fire the minimum commitment will be considered as being met. It is understood that this is a minimum and a considerably larger commitment may be necessary for certain fires. The following forms are also attached as part of EXHIBIT C: EFF Analysis Form (CSFS 108A) CSFS Fire Funding Request (CSFS 164) Assumption of Fire Control Duty (CSFS 168) GUIDELINES for EFF PURPOSE The purpose of the Intergovernmental Agreement for Participation in the Colorado Emergency Fire Fund (EFF) is to: establish the County's basis for participation in the Emergency Fire Fund to provide for payments from the County to the Fund; and describe the conditions under which the Emergency Fire Fund will be managed. WILDFIRE PROTECTION As required in the Cooperative Agreement, the County and CSFS shall jointly develop, review, and sign an Annual Operating Plan (AOP) before May 1 of each year with all cooperating agencies having wildfire suppression responsibilities within the County. Failure to complete the AOP by May 1 of any year during the term of this Agreement shall result in the automatic suspension of the County from EFF participation unless the County has requested, in writing, and received approval by the State Forester, a 60 day extension of the May 1 date to complete the AOP, stating the specific reason(s) for the extension. The State Forester shall, in his or her sole discretion, approve or deny the request in writing. EMERGENCY FIRE FUND A. The Emergency Fire Fund (EFF or "the Fund") has been established through the payments provided by participating Colorado counties and other entities entering into EFF agreements with the CSFS. The EFF is maintained as an account of Colorado State University, under the fiscal management of the State Forester. Payments from the EFF account shall be made only in compliance with applicable laws, rules and regulations pertaining to Colorado State University funds, including, but not limited to, the State Fiscal Rules. The State Forester is designated as the fiscal manager of all such monies received and all interest accrued in the EFF. No upper limit shall be placed on the amount of funds in the EFF, and funds may accumulate from year to year. B. Final decision making authority over fiscal management matters shall reside with the State Forester on behalf of the Counties collectively. C. The CSFS shall make distribution of these funds only upon direction of the State Forester or his designee and will be subject to the "Emergencies" provisions of the State Fiscal Rules (Rule 2-2). Disbursements shall be limited to such expenditures incurred in controlling a designated wildfire as are within the then -current, unencumbered balance of the Fund. F. If at any time during the term of this Agreement the EFF becomes depleted, or has insufficient funds to meet the expected needs of the Fund, the State Forester will make every 2011 Guidelines for Emergency Fire Fund reasonable effort to obtain additional funds by requesting the Governor to make additional funds available. Should the State Forester be unsuccessful in efforts to obtain additional funding, fire control costs will remain the County's responsibility. EFF IMPLEMENTATION A. The County will make every effort to control fire(s) upon non-federal lands within the County with resources available within the County. In the event that the County and the CSFS mutually agree that the fire(s) threatens to spread, or has spread, beyond control capability of the firefighting resources within the County (as outlined in the County's Annual Operating Plan), the State Forester (or his authorized designee) and the authorized County representative shall sign a Delegation of Duty giving the State Forester command responsibility for the fire(s). Once command responsibility has been assumed by the CSFS, the County shall nevertheless continue to make its maximum effort to provide firefighting resources from within the County. B. When a fire can again reasonably be managed by the County with resources available to it, command responsibility for incident management and for payment of all fire control costs will be returned by the State Forester to the County. No expenditures made by the County prior to assumption by the State Forester or after return to the County, will be eligible for payment by the EFF, without express prior approval of the State Forester. VI. FIRE CAUSE DETERMINATION A. As a condition precedent to entering into this Agreement, and to eligibility for continuing participation in the EFF throughout the term hereof, the County agrees that, in the event of a human -caused fire, the Sheriff of said County shall conduct an investigation as to cause of such fire and will provide the State Forester a copy of the preliminary investigation report within 30 days of control of the fire, and a final report upon the conclusion of that investigation consistent with State Law. The County Sheriff shall have administrative and financial responsibility with respect to the conduct of the investigation. 2011 Guidelines for Emergency Fire Fund Fiscal Section of Operating Guidelines EFF Fire Business & Administration Operating Guidelines This document provides guidance for incident business and administration activities on Colorado State Forest Service (CSFS) Emergency Fire Fund (EFF) fires. These guidelines are provided as direction to incident business personnel, Incident Management Teams (IMTs), and other incident support organizations. CSFS follows ICS organization, Wildland Fire Qualification System Guide (PMS 310-1) for qualifications and business management processes identified in the Interagency Incident Business Management Handbook (IIBMH). CSFS supports the use of I -Suite programs to facilitate incident business operations, planning and organization activities, pay documents, and cost estimates. Additional information is contained in this document and in the IIBMH Rocky Mountain/Great Basin supplement to Chapter 50. Deviation from these referenced documents and this guideline will be negotiated with the Line Officer/Agency Administrator (LO/AA) or an Incident Business Advisor (IBA) prior to the use of a different procedure or guideline. Incident Business Advisor (IBA) An IBA may be assigned on state fires and acts as a liaison between the LO/AA and assigned IMT. The IBA will make visits to any established incident command post, staging area, expanded dispatch, buying units, and other incident support centers to facilitate communication and successful incident business practices. Technical specialists will accompany the IBA to assist in specific areas of concern. For example, the CSFS Financial Manager and/or Purchasing personnel may visit the incident base to discuss rental agreements for land and equipment. As a minimum, the IBA will establish a daily time for communications with the IMT to exchange information and to report current progress on incident business management issues. In-Briefing/Closeout The LO/AA and IBA (if assigned) will participate in the team initial briefing and closeout of each assigned IMT. The IBA and/or other agency personnel will meet with the IMT Finance, Planning, and Logistics Sections (at a minimum) to discuss expectations and local protocols and procedures. At the end of the incident, the IBA will provide a written document, using the standard IBA narrative (attached). The IBA will also receive a written evaluation from the LO/AA. The final Incident Finance Package (IFP) should meet the standards established in the IIBMH Chapter 40 and national records management guidelines. The following additional information should be included with Time Unit documentation: include specific mitigation measures with excess hours documentation. Incident file copies of CTRs should be attached to appropriate EFTR OF -288s. When a cost -share agreement is in place for an incident, a duplicate copy of the IFP will be prepared for each agency, or as requested by the LO/AAs. Cost Share Multi jurisdiction involvement may necessitate implementation of a cost -share agreement to appropriately distribute incident cost. A copy of. the cost -share agreement signed by all parties should be included in the IFP. Personnel Timekeeping All resources are to use ICS forms to report and record time while assigned to the incident. Travel should be documented on the OF -288. State employees do not receive hazard pay compensation. The original OF -288 is given to state employees and Colorado cooperators at the time of demobilization. Seasonal firefighters may be hired as state hourly employees with CSFS State Office confirmation at rates consistent with the rates in the current Federal Pay Plan for Emergency Workers (ADA -ADL). State firefighter classifications are exempt from state Public Employees Retirement Association withholding. The following Colorado State University (CSU) payroll forms will be provided by the CSFS State Office or IBA for hiring firefighters on the incident: • Employee's Withholding Allowance Certificate (W-4) • Employment Eligibility Verification (I-9) • CSU Payment Disposition Action (PDA) • Public Employees' Retirement Association Exemption • SSA -1945 Social Security Statement • CSFS #811 Hourly Employee Record Procurement and Acquisition Upon arrival at a State Incident, IMT and Buying Team personnel will be provided information about: State and local cooperators agreements Geographic area supplements to the IIBMH Medical Care and Worker's Compensation Reporting Local cooperative agreements and operating plans Purchasing and buying unit procedures Forms (if different than ICS) Copies of applicable Colorado Cooperator Resource Rate Forms (CRRF) Land use agreements It is not appropriate to hire equipment or services provided by state or local cooperator employees or relatives. Ordering Process Supplies and equipment available through the national fire cache system will be ordered directly from the Rocky Mountain Cache. Local purchase of supplies is encouraged where possible using state or local purchasing agents or an assigned Buying Team. Buying Team Procedures The LO/AA will determine when a Buying Team will be ordered to replace dispatch center or local CSFS purchasing personnel. CSFS personnel may be included in the organization of a Buying Team to facilitate acquisition of local resources, utilizing state acquisition cards (P -Cards) to make local purchases, depending on current authorizations. When a Buying Team is assigned, the operating procedures described in the National Interagency Buying Team Guide will be followed, along with any applicable Rocky Mountain/Great Basin Geographic Area supplements and state specific requirements. The IBA and/or appropriate CSFS representative will consult with the IMT/expanded dispatch to decide when to release a Buying Team. Supplemental Foods CSFS follows the guidelines established in the IIBMH (Chapter 20.25.4-3). Property Management The CSFS expects IMTs to place a high priority on property management. Included in this expectation is the need for the Finance and Logistics Sections to review property issuance (gas, oil, supplies, accountable property) and sign out and return procedures to ensure accountability. Buying teams are responsible for ensuring that accountable property (non -consumable) which they have purchased is tracked and the information made available to CSFS for record keeping purposes. On multi jurisdiction incidents, LO/AAs will jointly determine ownership of such property. If accountable items are not returned by an individual, agency, cooperator, or contractor, the value of each missing item will be deducted from payment documents. IMTs will recycle the following items and the IBA or CSFS district office will provide information on disposal/drop-off locations: paper, plastic, cardboard, aluminum, glass, batteries. CSFS Payments Process A representative from the CSFS administrative staff may visit the assigned Finance Section to ensure accuracy of payment processes. A CSFS employee may be assigned to work in the Finance Section. Payment address for all documents is: Colorado State Forest Service Fire Division Building 1049 5060 Campus Delivery Fort Collins, CO 80523-5060. Daily Reporting to CSFS State Office The IMT will provide daily reporting to the CSFS State Office which will include I -Suite cost estimate reports, daily Incident Action Plan (IAP) and ICS 209. Remarks on ICS 209 should include current info on acreage breakdown by ownership. Documents may be faxed to (970) 491-7736 or emailed to fdocsfs c@lamar.colostate.edu_. Information Systems Management The CSFS will facilitate filling information technology requests. All requests/orders must be accompanied by a detailed narrative that ties directly to an action in an approved WFSA or IAP. IMT CTSP personnel must coordinate with CSFS personnel for ordering, delivery, set up and release of IT resources. Commissary CSFS utilizes National Contract commissaries available through the resource ordering process. Order must be approved by the assigned IBA/CSFS representative. Give consideration to duration and regional outlook for continued high fire danger when placing orders for National Contract commissaries. The commissary payroll deduction process may also be used on a case-by-case basis when individuals have emergency needs. All Colorado State employees are eligible for commissary by payroll deduction. Compensation for Injury and Agency -Provided Medical Care (APMC) The State of Colorado has no authority to establish APMC on state incidents. All incident -related injuries and illnesses will be handled in accordance with the IIBMH and the employee's home unit/agency Workers' Compensation procedures. A copy of the injury/illness log will be provided daily to the IBA or other designated CSFS official. CSFS/CSU carries Workers' Compensation insurance coverage for all its employees. The CSU Worker's Compensation Injury Report (copy enclosed) includes Part I and II to be completed by the employee and Part III which must be completed by the employee's incident supervisor. All Workers' Compensation claims must be submitted within four (4) calendar days of injury or illness to: Name Address Barbara Berg CSFS, Bldg 1050, Phone (970) 491-6303 5060 Campus Delivery Fax (970) 491-7736 Fort Collins, CO 80523-5060 Fire departments and other Colorado cooperators are not covered by CSU Workers' Compensation. Cooperators using the Cooperator Resource Rate Form (CRRF) provide Workers' Compensation coverage for all operators and employees included under the terms of their CRRF. Cooperators experiencing injury or illness while assigned to an incident should complete their appropriate department forms and notify their home agency as soon as required of potential Workers' Compensation claims. IIBMH process and forms may be used in lieu of agency specific forms. Information will be transferred to appropriate forms at a later date, if necessary. Law Enforcement All criminal and accident investigations will be conducted by county, state or federal criminal and accident investigators and county or federal law enforcement officers. Claims for loss and damage may be submitted with the Incident Finance Package or sent directly to CSFS Fire Division for resolution (see payment address on page 3). A copy of the claim log will be provided daily to the IBA or other CSFS designated official. CSFS-Owned Vehicles and Equipment When CSFS-owned vehicles and equipment are used on state fires, Emergency Equipment Rental Agreements are not to be used. The CSFS Fire Equipment Rate schedule provides rates for CSFS resources. Reference the Colorado section of the Chapter 50 supplement to the IIBMH for current rates. These rates are for CSFS owned equipment only and not intended for use with equipment that is owned by other parties. . Emergency Equipment Shift Tickets (OF -297) and Equipment Use Invoices (OF -286) should be prepared for these resources and the originals given to state employee/operator at the time of demobilization. All rates do not include operators or crew but do include normal maintenance, and repairs. Times of use are determined by Equipment Shift Ticket records. Cooperator Resources Equipment provided by city, county and fire departments within the state of Colorado is covered under the Colorado Interagency Cooperative Fire Management Agreement. Each year, an Annual Operating Plan (AOP) is signed by cooperating agencies within a county. Each county AOP identifies reimbursement processes within that county and includes Colorado Cooperator Resource Rate Form (CRRF) identifying local resources available for incident assignment. When the CRRF has been completed no other agreement is needed. Cooperators assigned to a fire without a current valid CRRF will be compensated based on the current Colorado standard equipment rates and must complete a CRRF for that incident only. This incident -only CRRF can be signed by the CSFS local district forester or CSFS representative. Equipment use will be documented on Emergency Equipment Shift Tickets (OF -297) and summarized on the Equipment Use Invoice (OF -286). Cooperators assigned as equipment operators or single resources use the Crew Time Report (OF -261) and Emergency Firefighter Time Report (OF -288). Original payment documents are given to the cooperator at the time of demobilization Cooperators may utilize commissary by payroll deduction if authorized by their department. Procurement Unit Leaders may document and recommend action on cooperator equipment damage requests. CSFS Fire Division staff will make final determinations and approve reimbursement for equipment damaged or replacement. Refer to the Colorado portion of the Chapter 50 Rocky Mountain/Great Basin Geographic Area supplement to the IIBMH for additional information. Personal Vehicles (POV) Personal vehicles authorized for use by state or cooperator personnel are reimbursed only for mileage as travel expense. POV mileage should be documented on an Emergency Equipment Shift Ticket (OF -297). POVs are not to be signed up using an Emergency Equipment Rental Agreement. Both POVs and agency vehicles should be noted on original resource orders as authorized at time of dispatch. FEMA A State EFF fire may receive a FEMA declaration. The declaration will provide for partial reimbursement of eligible state costs. Any specific needs because of a FEMA declaration will be explained by the IBA or LO/AA. Standard incident business processes, forms and IFP will normally provide all the documentation necessary for the State's FEMA claim. National Guard and Department Corrections Crews National Guard and Department of Corrections resources are both state cooperators under the Colorado Interagency Cooperative Fire Management Agreement. National Guard resources are ordered through normal resource ordering. RMACC will make the appropriate request to the Colorado Division of Emergency Management. Department of Corrections crews are located at Canon City, Buena Vista, and Rifle. Orders for these Type 2 crews go through normal resource ordering process. A current CRRF will be provided to the IMT for cost information. COLORADO STATE UNIVERSITY WORKERS' COMPENSATION INJURY REPORT This form is needed when an employee is injured while in the course of employment. Employee should complete Part I and Part II in full; Supervisor should complete and sign Part III. If employee is not able to complete form, supervisor should do so. Submit to Barbara Berg, State Office, Building 1050, 5060 Campus Delivery, Fort Collins, CO 80523-5060 (fax 970-491-7736) within 4 days of iniurv. PART I —EMPLOYEE MUST COMPLETE THIS SECTION OF THE REPORT m to ee's Name First, Middle, LastSocial Security Number Sex Home Phone Number Female') Male m tReet dress i tate i Code ob Title ethda Marital How Ion has em to ee ob assi ned: when inured/ex osed?Length of experience t this assignment? Yr Status orked for CSU? ears of Education Completed: thnic: Asian . Black White . Do not wish to answer ages: a) hourly�in'tern? paid hourly) b) weeklysalaried) �Iisanic ourse name and # if student intern: mployment a Facmin. Pro. ? b State Classed ? c Non -Student Hourly? d Work Stud ? e Student Hourly? lassification: Student Graduate Student ? h Other (Specify)? ? Do you have health insurance through CSU Human Resource Services office? ? Yes ? No PART II — INJURY INFORMATION — EMPLOYEE MUST COMPLETE THIS SECTION OF THE REPORT In'u Date hat happened to cause this injury or illness? Describe employee's activities when injury or illness occurred with details of ow event or exposure occurred; include name(s) of other individuals involved, tools, machinery, objects, vapors, hemicals, radiation, unnatural motions of employee, unsafe hazardous conditions, etc. Also specify the items that directly njured the employee and caused the accident or illness (If additional space is needed, use back of this form). Mo. Da Yr. njury Time m m In'u Descri tion state exacly the arts of the body affected and the nature of injury or disease): ames of Witnesses Name of Employer Representative Notified lace of Accident/Ex osure Bldg. Name and Room Number Ci , Coun , State, Zip Code reatment Received: ? First Aid ? Emergency Room ? Doctor ? None ame and Address of Treating Doctor and/or Hospital m Io ee Si nature ate PART III — SUPERVISOR MUST COMPLETE THIS SECTION OF THE REPORT mployee's Scheduled Work rs. Per Da a s Per Wk. Last Da Worked odified WogAvailable;AicallEe tate Classified eek When Injured o a r eave Balance as If no, wh ? f Date of Injury: mployee's Usual Work rs. Per Da a s Per Wk. chedule . Date Returned to Work Estimated Date of Return ick Leave Bal: id inury case death? Name, Relationship, and Address of Closest Dependent of Deceased if Injury Caused Death Yes ? No ate of Death Annual Leave Bal: id injury occur because of: ? Intoxication ? Failure to use Safe Devices ? Faulty Equipment ? Other ? N/A ork Phone I IDeoartment and Work Unit: u ervisor's Signature Date INCIDENT STAFF DIRECTORY (Fire Name and Number) CSFS/State Line Officer Name: Telephone Cell: CSFS/State Resource Advisor Name: Telephone Cell: CSFS (xx) District Forester Name: Telephone: Cell: CSFS District Administrative Assistant Name: Telephone: Cell CSFS/State Incident Business Advisor Name: Telephone: Cell: Fax: CSFS Fire Duty Officer Name Telephone: 970-222-2784 Cell E-mail Fax: 970-491-7736 CSFS Hiring & Personnel Name Telephone Cell CSFS Procurement & Acquisition Name Telephone Cell CSFS Workers' Compensation Contact Name: BARBARA BERG Telephone: 970-491-6303 Cell Fax: 970-491-7736 Rocky Mountain Cache Name Telephone Name Telephone Fax Dispatch Telephone Telephone Fax Buying Team Fax Leader Telephone Members: Name Telephone Name Telephone Name Telephone ATTACHMENTS: Current Rocky/Basin IIBMH Supplements CRRF for Corrections crews Current cost -share principles (if available) INCIDENT BUSINESS ADVISOR (IBA) NARRATIVE FORMAT NCIDENT NAME: NCIDENT NUMBER: NCIDENT LOCATION: NCIDENT AGENCY(S) DATES ASSIGNED: AGENCY EXPECTATIONS AND SSIGNED ROLES AND SPONSIBILITIES: PROCEDURES AND PROCESS THAT WORKED WELL: REAS THAT NEED IMPROVEMENT AND RECOMMENDATIONS: OCUMENTATION OF DECISIONS, OLICY ESTABLISHED OR CHANGED: NCIDENT AGENCY FOLLOW- UP NEEDED: Signature: ate• Home Office Telephone Number: Home Office Address: Email Address: This form to be completed each shift. Date Fire name EFF ANALYSIS FORM CSFS #108A (Rev. 2/11) Time Location T R Section Current Predicted Yes No Yes No I. Resources a. Has the normal mutual aid network been fully implemented? b. Are all county government resources, as defined in the operating plan, committed/enroute? c. Is air support required? d. Is the fire beyond the capability of local management team? e. Is there an inadequate water supply? f. Is there a need for regional or national resources? g. Is the availability of additional resources hampering suppression efforts? H. Risk Factors a. Is there a. threat to public at large? b. Are structures threatened/involved? c. Are there unusually hazardous fire fighting conditions? d. Is there an aviation resource safety problem? e. Are historical values at risk? f. Does the fire involve mixed land ownership? M. Fire Situation a. Are flame lengths in excess of 4 ft? b. Is torching/crowning occurring? c. Is the 1000 hour fuel moisture below 12%? d. Is the fire burning in an extreme fuel type? Current (A) _ + Predicted (C) Current (B) _ + Predicted (D) To qualify for EFF, questions must reflect a total local level commitment to the fire. Total of Columns A + C must be equal to or greater than 32 (67%). Sheriff or Designee's Signature CSFS State Forester or Designee's Signature STATE FORESTER RESPONSE: Current Predicted Yes No Yes No e. Is the fire inaccessible by ground in one hour? f. Is the rate of spread beyond suppression capability? IV. Fire Weather a. Is wind a critical factor in fire behavior? b. Is temperature a critical factor in fire behavior? c. Is RH below 20%? d. Are there T-storms/fronts? V. Other Considerations a. Are there existing political problems? b. Are non -fire incidents occurring which have an impact on fire operations? C. d. e. V1. Totals ^ B c D Current (A) _ + Predicted (C) Current (B) _ + Predicted (D) To qualify for EFF, questions must reflect a total local level commitment to the fire. Total of Columns A + C must be equal to or greater than 32 (67%). Sheriff or Designee's Signature CSFS State Forester or Designee's Signature STATE FORESTER RESPONSE: CSFS #162 (2/2011) COMPLEXITY ANALYSIS GUIDELINE How complex must a situation be in order to qualify for an Incident Management Team? The following chart should be used as a guideline for deciding the level of incident management team needed for an incident. It is designed to help analyze the complexity or predicted complexity of a given fire situation. Assumptions are: 1. When a fire escapes initial attack, it is automatically considered for an incident management team. A Type 4, Type 3, Type 2, or a Type 1 team should manage it, depending on complexity level. 2. As a fire situation becomes more complex, so does the need for a Type 1 team to handle a predicted Type 1 situation. Instructions for using this guideline: 1. Carefully analyze each secondary element under the listed primary factors, and check response column either yes or no. Decisions should be based on the number of yes answers under the primary factors. As a rule of thumb, if the majority of the seven primary factors have secondary elements answered with a "yes," the complexity is great enough to warrant a Type I effort. If the majority of the seven primary factors do not have two or more secondary elements answered with a "yes," the complexity should remain at the IMG or Type II level. It should be emphasized that this analysis is based on predictions for the next burning period. Obviously, if the analysis is on the present situations and one of the primary factors is checked, a Type 1 situation already exists. A. SAFETY Yes No Fixed wing and helicopters both involved. 2. More than one fuel type involved. Extended exposure to risk or unusually hazardous line conditions. 4. Serious accident or fatality. Subtotal: B. MULTIPLE OWNERSHIPS Yes No 1. Fire burning on more than one land ownership. 2. Disputed fire responsibility/authority. 3. Potential for claims. Subtotal: C. PERSONNEL AND OTHER RESOURCES COMMITTED Yes No 1. 200 or more people per shift. 2. Two or more divisions. 3. Multi -support agencies involved. 4. Local resources (personnel and equipment) not available or in condition suitable for initial attack. Subtotal: D. CONTAINMENT COST 1. $50,000 or more per day. Subtotal: E. FIRE BEHAVIOR 1. Flame length of 6 feet or greater. 2. Duration uncontrolled - 2 or more burning periods. 3. Severe or extremely variable topography. 4. 1 Hr. fuel moisture 5% or less. F. Eye -level wind forecast greater than 20 mph. G. Active crowning/spotting expected. Subtotal: Yes No H. CULTURAL RESOURCES 1. Urban interface. 2. Summer homes. 3. Other developments. Yes No Subtotal: I. POLITICAL PROBLEMS 1. Controversial fire policy. 2. Poor relationship between ownerships. 3. Pre-existing controversies. 4. Local organization unable to establish positive media relationships. Subtotal: GRAND TOTAL: Recommended Management Level Total # of "Yes" answers: 0 - 2 Reinforced attack 3-7 Local Type 4or3Team 8 - 13 Type 2 team 14+ Type 1 team Note: Other considerations may influence decision on which Management Level team to request. If Management Level used is different than above indicates, use space below or back of this sheet for documentation. (continue on back as needed) 1. Date 2. Incident Name 3. County 4. Current fire Immediate threats to 5. Incident Location acres. EFF FUNDING REQUEST Time EFF member: Dyes ❑no 6. Who is making request: ❑ Dist. Forester ❑ Co. Sheriff ❑ Co. Commissioner ❑ Other 7. Current role of Sheriff 8. Current Incident Commander name Agency 9. Jurisdictions now burning: ❑ FPD ❑ City ❑ County ❑ USFS ❑ BLM ❑ NPS Fire Districts (list) 10. ❑ Yes ❑ No Urban interface involved ? Evacuations: # Needed # Underway ❑ not -needed Primary Residence: Threatened Lost Secondary Residence: Threatened Lost ❑ Other 11. Suppression resources: Available Ordered line workers engines dozers airtankers helicopters other 12.Fire weather (from NWS): Current wind speed & dir. temps, max & min RH, max & min Other: 13. Condition of forces now on fire line: 14. Expectations 8 hours from now: fire size: acres terrain fuels threats fire behavior 15. Totals from EFF Analysis Form CSFS# 108A: Committed Forecast #yes #no CSFS 164 Rev. 2/2011 CSFS 164 Rev. 2/2011 16. District Forester recommendation: ❑ CSFS accept Delegation of Duty at ❑0600 hrs on date ❑ 1800 hrs ❑ CSFS NOT accept the Delegation of Duty. Wily for either of above: Anticipated resources needed for control: 17. ❑ Yes ❑ No Have both the County Sheriff and Commissioners been advised of need for the Delegation of Duty? 18. ❑Yes ❑No Do the County Sheriff and Commissioners concur with the Delegation of Duty? 19. District Forester Time Location Phone # S.O. Fire Duty Officer STATE OFFICE USE 20. Recommendation of Fire Div. Supervisor (S.O. Duty Person if :Div. Supervisor not available): 21. State Forester decision and any constraints: 25. Decision relayed to DF Date Time by CSFS 168 Rev. 2/2011 DELEGATION OF AUTHORITY I. DELEGATION OF AUTHORITY Defined: The County Sheriff may delegate the authority of fire control and fiscal management for a specific fire. The County Sheriff retains statutory authority as defined in CRS 30-10-513. A. Authority for controlling the County, Section(s) Township , Range _ (Check One) It County CQ Colorado State Forest Service B. Delegation of authority will become effective at and is acceptable to signatory parties below. II. PAYMENT OF COSTS INCURRED A. The agency accepting this duty, costs incurred for the following: (county, CSFS) (OVER) Fire burning in is to be assumed by: ❑ ❑ 0600 hrs ❑ 1800 hrs on , 20_ Date ❑ F-1 End of operational period, identified as hrs on 520 Date is responsible for B. The cooperating agency, (county, CSFS) responsible for costs incurred for the following: is CSFS 168 Rev. 2/2011 The County agrees, in the event of a human caused fire, to conduct an investigation as to cause and provide Colorado State Forest Service a copy of the preliminary investigation report within 30 days of control of the fire and a final report upon the conclusion of that investigation consistent with State Law. COUNTY SHERIFF: Name Title Date Time FOR CSFS: Name Title Date Time BOARD OF COUNTY COMMISSIONERS: Name Title Date Time As of Time Date Fire Name CSFS 169 Rev. 2/2011 Delegation of Authority "FIRE NAME" I have delegated authority and responsibility of managing the Fire, burning in County, to Incident Commander and his Incident Management Team. IC Name This delegation includes the authority to obligate agency funds necessary to pay for controlling this fire. It also includes the responsibility to contain the, fire as rapidly as possible in a safe and cost-effective manner. As Incident Commander, you are accountable to me for the overall management of this incident including its control and return to local forces. I expect you to adhere to relevant and applicable laws, policies, and professional standards. My considerations for management of this fire are: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. (Signature and Title of Agency Administrator) Acceptance by: (Incident Commander) (Date) (Date) (Time) (Time) Delegation of Authority "FIRE NAME" SAMPLE CSFS 169A Rev. 5_06 As of 1800, May 20, 2005, I have delegated authority and responsibility of managing the Crystal River Fire, burning in County, to Incident Commander Bill Jones and his Incident Management Team. This delegation includes the authority to obligate agency funds necessary to pay for controlling this fire. It also includes the responsibility to contain the fire as rapidly as possible in a safe and cost-effective manner. As Incident Commander, you are accountable to me for the overall management of this incident including it's control and return to local forces. I expect you to adhere to relevant and applicable laws, policies, and professional standards. The fire, which originated as four separate lightning strikes occurring on May 17, 2005, is burning'in the Crystal River Drainage. My considerations for management of this fire are: 1. Provide for firefighter and public safety. 2. Manage the fire with as little environmental damage as possible. The guide to minimum impact suppression tactics (MIST) is attached. 3. Key cultural features requiring priority protection are: Escalante Cabin, and overlook boardwalks along the south rim. 4. Key resources considerations are: protecting endangered species by avoiding,retardant,and foams from entering the stream; if the ponderosa pine timber sale is threatened, conduct a low intensity under burn and clear fuels along road 312. 5. Restrictions for suppression actions include: no tracked'vehicles on slopes greater than 20 percent on meadow soils, except where roads exist and are identified for use. No retardant will be used within 100 feet of water. 6. Minimum tools for use are Type 2/3 helicopters, chainsaws, hand tools, and portable pumps. 7. My agency Resource Advisor will be Eric Johnson`(Wildlife biologist). 8. The NE flank of the fire borders private property and must be protected if threatened. John Dennison of the Big Pine Fire Department will be the local representative. 9. Manage the fire cost-effectively'for the values at risk. 10. Provide training opportunities for the resources area personnel to strengthen our organizational capabilities. 11. Minimum disruption of residential access to private property, and visitor use consistent with public safety. (Signature and Title of Agency. Administrator) (Date) (Time) Acceptance by: (Incident Commander) (Date) (Time) Amendment to Delegation of Authority The Delegation of Authority, dated May 20, 2005, issued to Incident Commander Bill Jones for the management of the Crystal River Fire, is hereby amended as follows. This will be effective at 1800, May 22, 2005. 3. Key cultural features requiring priority protection are: Escalante Cabin, overlook boardwalks along the south rim, and the Ute Mountain study site. 12. Use of tracked vehicles authorized to protect Escalante Cabin. (Signature and Title of Agency Administrator) Acceptance by: (Incident Commander) (Date) (Date) , (Time) (Time) CSFS 172 Rev. 2/2011 RETURN OF DELEGATED AUTHORITY TO COLORADO STATE FOREST SERVICE Authority and responsibility for managing and controlling the Fire burning within County, Colorado, is hereby returned to Colorado State Forest Service. This transfer terminates the authority of the Incident Commander to obligate agency funds necessary to pay for controlling this fire, and terminates the Incident Commander's responsibility to manage the fire and resources assigned to the fire. Other needs/constraints: Promptly transition with in -coming and hold -over forces. 2. Briefing with new Incident Commander will be completed by effective date and time of this return as shown below. Provide an IAP for next operational period upon request 0 This transfer is effective on , 20_, at (Date) (Time) Incident Commander Incident Line Officer Colorado State Forest Service EXHIBIT D: USFS-R2 Fire Operations Guidance in Bark Beetle Stands Due to altered fuel conditions, personnel operating within the bark beetle environment should be aware of the imminent danger presented by dead and dying trees, falling at an increasing rate across a broad forested landscape. Purpose and Intent Fire Operations Guidance is mindful of Foundational Fire Suppression Doctrine in the Forest Service. The first principle is: No resource or facility is worth the loss of human life, however the wildland fire suppression environment is complex and possesses inherent hazards that can ---even with reasonable mitigation ---result in harm to fire fighters engaged in fire suppression operations. In recognition of this fact, we are committed to the aggressive management of risk. This guidance provides a collection of potential hazards unique to bark beetle forests, including appropriate practices that have evolved over time within the wildland fire service. It does not provide absolute solutions to the unlimited number of situations that will occur. This guidance within bark beetle stands was provided with the intention of being used in conjunction with existing fire risk management documents. No further protocols or rules are necessary to make informed risk management decisions for fire operations in bark beetle stands. The following hazard guidance is provided: Tactical Hazards Withdrawal and/or reassessment should be considered if any of the following are present: o Thunderstorms in the immediate vicinity. o Wind speeds are strong enough that canopy movement is observed, (Consider that wind speeds at eye level in sheltered areas may not indicate the much greater winds aloft) o Reliable communication cannot be established with the appropriate Dispatch Center and remain in place 24/7 when resources are engaged. Due to limited ingress or egress in remote areas or in terrain without vantage points, consider using an aerial platform for risk assessment and size up. Potential Fire Behavior Hazards Due to increased potential of extreme fire behavior, when ERCs approach the 90th percentile, air reconnaissance should be on scene within 1 hour of detection. The -following situations, though possible on any wildfire, may be accentuated in bark beetle stands: o Accelerated transition to crown fire (when needles are present) o Increased rate of spread (Surface fire) o Resistance to control (Heavy dead and down) o Frequent spotting, including long range ( >.25 miles) ' Beaufort Scale for Estimating 20 -FT Wind speed, 2010 IRPG page 77 March 22, 2010 Exhibit E Wildfire Emergency Response Fund (WERF) Rev. 1/2011 Wildfire Emergency Response Fund (WERF) Guidelines The Wildfire Emergency Response Fund (Ref: Colorado State Statue CRS 23-31-309) was created to assist local jurisdictions with initial attack wildland fire response on state and private lands within the state of Colorado. Any County Sheriff, municipal fire department, or fire protection district within Colorado may request WERF as the official Requesting Agency. WERF will reimburse, if funds are available, the Requesting Agency the cost of eligible wildland firefighting resources. ELIGIBLE FOR WERF Both an aerial resource and a hand crew on the same incident. Fixed wing aircraft reimbursement does not include lead plane or aerial observer aircraft. 1St hour of firefighting helicopter rotor time + pilot time Ferry time/flight time to bring aerial resource to Colorado OR AERIAL RESOURCES 1St aerial tanker flight + drop + retardant AMD -carded & USFS-carded pilots, if federal resources involved Travel time to bring hand crew from outside Colorado Crew logistics of lodging, camping, and per diem One hand crew for up to two operational periods, beginning from time of departure to fire Type 1, Type t Initial Attack, or Type t NWCG- ualified crews HAND CREW Preference for State inmate crews. When state inmate and other hand crews are both used on an incident only the state inmate crews will be covered. Different hand crews may be used, but only one hand crew for the first operational period and another crew for the second operational period. There are often additional costs associated with the use of aircraft and hand crews. NOT ELIGIBLE FOR WERF AERIAL RESOURCES Fixed wing aircraft reimbursement does not include lead plane or aerial observer aircraft. Additional helicopter personnel (helicopter crew Ferry time/flight time to bring aerial resource to Colorado Fuel truck Chase truck HAND CREW Two hand crews for one operational period Travel time to bring hand crew from outside Colorado Crew logistics of lodging, camping, and per diem Consult the County Annual Operating Plan for the local, state, and federal dispatch procedures to order WERF resources. The Requesting Agency must notify the local Colorado State Forest Service (CSFS) District of each WERF request. The CSFS District will within 72 hours email the CSFS Fire Division at firebill@colostate.edu who requested (sheriff, fire chief, etc.), fire name, resource name, and date of use. Since the CSFS has been tasked by the Colorado State Legislature to administer and manage this fund, it is critical that CSFS receives notification of any and all WERF requests to maintain an accurate balance of the fund. AIR SUPPORT REQUEST -2011 Grand Junction Interagency Dispatch Center 970-257-4800 Incident Commanders are encouraged to contact the appropriate Interagency Dispatch Center directly with their request for aviation resources. Prior to making that request the following information should be collected. This information will help facilitate a faster response. In order to request aviation resources call the IADC and ask to talk with the aircraft dispatcher. Make sure ground personnel have VHF radio to communicate with air resources. Your Name/Agency: Resource(s) Requested: ❑ Helicopter ❑ Single Engine Air Tanker (SEAT) loaded with: ❑ Retardant ❑ Heavy Air Tanker Fire Name/Jurisdiction: Fire Location: (Lat/Long or geographic, elevation, no addresses) Ground Contact: Air/Ground ❑ Water ❑ Foam Frequency: A/G 37 172.2750 (South of Highway 40 and North of 1-70) A/G 31 171.5250 A/G 27 169.9500 (South of 1-70 and West of Highway 24) A/G 32 171.5500 A/G 35 172.2250 (South of 1-70 and East of Highway 24) A/G 16 167.9500 Other (specify using 1XX.XXX numeric format) Wind Speed and Direction: Values at Risk: (Structures, highway traffic, Utilities, etc.) HAZARDS: (Powerlines, other aircraft, etc) Time/Date Requested: CSFS Duty Officer Notified Confirmed: On Scene: Things to consider when considering aviation resources: Lead plane and aerial observer (air attack) are not covered under WERF. See WERF guidelines for aviation information. 2. Wind decreases aircraft capabilities and effectiveness. If a fire is burning actively because of high winds it is unlikely that aviation resources will be of much value. The maximum winds that fire aviation resources can operate in are between 20 and 30 knots. 3. Fire aircraft do not operate on fires after dark. Some aircraft have to be on the ground one half hour after sunset. Check to local time and make sure that there is enough daylight to fly the mission. 4. Pick the right aircraft for the mission. A helicopter with a bucket can do a lot of good if there is a good water source available. Helicopters are restricted from flying with buckets over major highways or congested areas. Single and multiple engine air tankers are better for more remote areas and areas with over -flight of roads or communities. 5. Air tankers cannot drop retardant near open water. Retardant is highly toxic to fish even in low concentrations. If your mission is near a river, creek, lake or ponds consider asking the aircraft to be loaded with water. Our goal is to get everyone operational on the designated Air/Ground frequencies. There are a few times when this may not be the case due to frequency changes or congestion. If, you do not have the capability of communicating with an aircraft on one of the designated air/ground frequencies, you will need to let dispatch know what actual frequency you will be on. Terms like "Channel 3" or "Fire B" have no meaning to pilots. Instead of saying "TAC 2" you would say "154.295". It is highly advisable to have a dedicated Air/Ground frequency anytime that aircraft are used. Trying to combine tactical and aviation traffic on the same frequency leads to congestion and confusion. 7. Aircraft are very expensive to operate. If you have ordered an aircraft consider having one person whose sole responsibility is to monitor that air to ground frequency and avoid the delay and expense associated with problems with initial contact. 8. Telephone lines and other aviation hazards are difficult to see from the air. Advise the aircraft of these or other aviation hazards in the fire area. 9. The ground contact is responsible for making sure that the drop area is clear of personnel and equipment. It is difficult for fixed wing aircraft to see much detail on the ground and the pilots will rely on you to ensure that the drop zone is clear. The pilot will usually ask "Is the line clear?" If you tell him "The line is clear." he will make the drop based on your call. 10. After a drop provide feedback to the pilot concerning its accuracy and effectiveness. Also let the pilot know if you want any additional drops or if they should hold. Exhibit F Fire Restriction Flowchart Exhibit G EAGLE COUNTY FIRE RESTRICTION IMPLEMENTATION PROCESS • ERC 90-96% LAST 5 DAYS AT DESIGNATED REPRESENTATIVE WEATHER STATIONS • HIGH HUMAN CAUSED RISK* • NO SIGNIFICANT RELIEF IN FIRE WEATHER FORECAST DURING NEXT 7 DAYS All criteria are met, Two elements are Less thanTwo Implement Stage I present, Consider elements are present, Restrictions Stage I Restrictions No Fire Restrictions • ERC 97% OR GREATER DURING LAST 5 DAYS AT DESIGNATED REPRESENTATIVE WEATHER STATIONS • HIGH HUMAN CAUSED RISK* • NO SIGNIFICANT RELIEF IN FIRE WEATHER FORECAST DURING NEXT 7 DAYS All criteria are met, Two elements are Less than Two Implement Stage If present, Consider elements are present, Restrictions Stage II Restrictions Remain at Stage I Restrictions • HIGH HUMAN CAUSE RISK means that there is potential for larger than normal populations active in fire prone areas. Examples would be holiday periods such as the 4th of July or Labor Day, or during hunting season. ERC or Energy Release Component is an indicator of the overall fire danger resulting from local fuel moisture conditions. This component is used in tracking seasonal trends or communicating expected fire danger. STAGE I Restrictions The following acts are prohibited until further notice: 1. Building, maintaining, attending, or using a fire, campfire, coal or wood burning stove, any type of charcoal fueled broiler or open fire of any type in undeveloped areas. 2. Smoking, except within an enclosed vehicle or building, in a developed recreation site or while stopped in an area at least 3 feet in diameter that is barren or cleared of all flammable vegetation. 3. Using explosive material: (ie: fireworks, blasting caps or any incendiary device which may result in the ignition of flammable material.) 4. Welding, or operating an acetylene or other similar torch with open flame. 5. Operating or using any internal combustion engine without a spark arresting device properly installed, maintained and in effective working order meeting either: a. Department of Agriculture, Forest Service Standard 5100-1a; or b. Appropriate Society of Automotive Engineers (SAE) recommended practice 3335 (b) and 3350 (a). Possible Exemptions 1. Persons with a written permit specifically authorizing the otherwise- prohibited act or omission. 2. Fires in constructed, permanent fire pits or fire grates within developed recreation sites. 3. Any Federal, State, or local officer or member of an organized rescue or firefighting force in the performance of an official duty. 4. Mechanical stoves and appliances fueled by bottled or liquid gas which allow the operator to control or extinguish the flame with a valve are permitted provided that such devices are approved by Underwriters Laboratory Inc. STAGE II Restrictions The following acts are prohibited until further notice: 1. Building, maintaining, attending, or using a fire, campfire, coal or wood burning stove, any type of charcoal fueled broiler or open fire of any type. 2. Smoking, except within an enclosed vehicle or building. 3. Using explosive material: (ie: fireworks, blasting caps or any incendiary device which may result in the ignition of flammable material.) 4. Welding, or operating an acetylene or other similar torch with open flame. 5. Operating or using any internal combustion engine without a spark arresting device properly installed, maintained and in effective working order meeting either: a. Department of Agriculture, Forest Service Standard 5100-1a; or b. Society of Automotive Engineers (SAE) recommended practice 3335 (b) and 3350 (a). 6. Operating a chainsaw, cutoff saw, or any other mechanical equipment with potential to produce sparks without a chemical pressurized fire extinguisher of not less than 8 ounces capacity by weight, and one size 0 or larger round pointed shovel with an overall length of at least 36 inches. The extinguisher shall be with the equipment operator. The shovel may be kept with the fueling supplies but readily available. Other possible restricted acts under Stage II 1. Operating a motorized vehicle off designated roads and trails. 2. Operating a chainsaw outside the hours of 5:00 am and 11:00 am. 3. Overnight camping limited to listed campgrounds and recreation sites. (An attachment of designated sites would be included) Possible Exemptions 1. Persons with a written permit specifically authorizing the otherwise prohibited act or omission. 2. Any Federal, State or local officer or member of an organized rescue or firefighting force in the performance of an official duty. 3. Mechanical stoves and appliances fueled by bottled or liquid gas which allow the operator to control and extinguish the flame with a valve are permitted provided that such devices are approved by Underwriters Laboratory Inc. STAGE III Restrictions Stage III restrictions involve prohibited access to designated areas and must be implemented by the political authority having jurisdiction for the land areas involved. Stage III restrictions are extremely rare events, and will only be implemented in extraordinary situations and only after significant interagency coordination which will include the Eagle County Board of Commissioners. Exhibit G Cost Sharing ITEMS TO CONSIDER WHEN NEGOTIATING A COST SHARE AGREEMENT Negotiating cost share agreements within the State of Colorado has been delegated to the respective unit administrators in the Interagency Cooperative Fire. Management Agreement. County officials must also be included. Cost share agreements are to be documented, including the basis or rationale used. The following guidelines should be considered when negotiating a cost share agreement. These are intended to help field personnel in negotiating an equitable agreement and are not intended to be mandatory. Unit Administrator (Line Officer): the individual assigned administrative responsibilities for an established organizational unit, such as Forest Supervisors or District Rangers (USFS), District or Area Manager (BLM), Area Forester or State Forester Designate (State), Regional Director or Refuge Manager (USFWS), Park Superintendent (NPS), and Agency Superintendent (BIA), and may include a County commissioner at the local level. General Guidelines: 1. Agency budgeted costs normally are not shared. 2. Responsibility for claims is considered to be outside the scope of the cost share agreement. 3. Rehabilitation costs other than on the fireline are the responsibility of the jurisdictional Agency. 4. All cost share negotiations should include consideration to each Agency's values at risk and resources assigned. 5. Cost share agreements should normally be reviewed at the end of each burning period and documented with review date and time. Method 1: Cost can be shared proportionately based upon the acreage burned. Method 2: Costs between the Agencies can be based on a summary of daily estimated incident costs and each Agency's proportionate share thereof. If this method is used, daily cost sharing should be properly documented by the Incident Commander. Aircraft and retardant should be on an actual use basis. Method 3: Costs can be shared based upon direct fireline resources assigned basis. Aviation resources, retardant, etc. should be on an actual use basis. Indirect costs are then shared proportional to direct costs. This is the most equitable method and should be utilized on incidents when a Type I team is assigned. Definitions: Direct Costs: All costs associated with direct fireline/fireground and operations including aircraft, except airtankers and their retardant, and incident support ordered by or for the incident prior to completion of the cost share agreement. Airtanker costs and associated retardant costs are direct costs but normally are calculated at a separate cost share rate. Facilities and Administrative Costs (Indirect Costs): Costs that are incurred for common or joint objectives and therefore cannot be identified readily and specifically with a particular sponsored project, and instructional activity, or any other institutional activity. These costs may include office support personnel,mobilization/demobilization centers, dispatching, airbase operations, transportation from home base to camp, and minor or major equipment repairs to incident -assigned and damaged equipment (except those costs included in equipment rental rates). Facilities and administrative costs can be shared proportionately with direct costs except where identified to be shared differently in the cost share agreement. SAMPLE COST SHARE AGREEMENT Following is the Cost Share Agreement between the Agencies identified below as negotiated for the following incident. INCIDENT NAME: INCIDENT NUMBERS BY AGENCY: START TIME AND DATE: JURISDICTIONS: CAUSE: INCIDENT COMMANDER(S): This Cost Share Agreement between and with the cooperation of was prepared under the following authorities provided by: 1. The Interagency Cooperative Fire Management Agreement between the State of Colorado; USDA Forest Service; USDI Bureau of Land Management; USDI National Park Service; USDI Bureau of Indian Affairs; USDI Fish and Wildlife Service. 2. Agreement for Cdoperative Wildfire Management between County and the State of Colorado. 3. Agency Representatives participating in development of the Cost Share Agreement Agency: Name: Title: Agency: Name: Agency: Name: Title: Agency: Name: Title: Title: COST SHARE AGREEMENT FOR THE INCIDENT: It is hereby agreed that the cost basis on this incident will be shared as follows Rationale used in developing this cost agreement: The following section is optional, but will be used only if costs are calculated on a percentage basis and a computer-based incident cost accounting system is not available: DIRECT AIR/RETARDANT AGENCY COSTS COSTS TOTAL 100 % 100 % This Agreement and the apportionment contained are our best judgments of Agency cost responsibilities on the date/time shown. Additional Cost Share Agreements for this incident may be approved for future time periods, as conditions and fire spread change. SIGNATURE: DATE: TIME: AGENCY:. PHONE: MAILING ADDRESS: SIGNATURE: AGENCY: MAILING ADDRESS: SIGNATURE: AGENCY: MAILING ADDRESS: DATE: TIME: PHONE: DATE: TIME: PHONE: Exhibit H Cooperator Reimbursement Procedures Check CSFS webpage for most up to date guidance, http:/,/csfs.colostate.edtL/pages/firecooperatorforms titrnl Exhibit I COOPERATIVE RESOURCE RATE FORMS CRRF's will be provided on a separate disk