HomeMy WebLinkAboutC11-108 Rocky Mountain Elk Foundation LEASE AGREEMENT Between THE COUNTY OF EAGLE, STATE OF COLORADO and Rocky Mountain Elk Foundation_ This LEASE AGREEMENT entered into this '? day of _January , by and between the Board of County Commissioners of the County of Eagle, State of Colorado, a body corporate and politic (hereinafter referred to as the "County ") and, _Rocky Mountain Elk Foundation (hereinafter referred to as "Lessee "). Business Name (Lessee): Rocky Mountain Elk Foundation Contact Name: _Ray Long Business phone #: _Home Phone #: _Cell # _390 -9505 RECITALS WHEREAS, the County represents it is duly authorized to enter into this Lease Agreement pursuant to Sections 30 -11 -101, 30 -11 -107, and 10 -11 -103, C.R.S., as amended; and WHEREAS, Ray Long_ _, represents that he /she is duly authorized to enter into this Lease Agreement on behalf of the Lessee for its intended purposes. COVENANTS NOW, THEREFORE, in consideration of the recitals stated above and the mutual covenants and promises of the parties hereto, the receipt and sufficiency of which is acknowledged, the County and the Lessee agree as follows 1. SCOPE - The County does hereby lease to the Lessee the following premises, as indicated and marked under paragraph six below, situated within the Eagle County Fairgrounds property, County of Eagle, State of Colorado, hereinafter referred to as the "Leased Premises ". Cancellation Provision- Lessee(s) reserving multiple dates hereby agree that the County reserves the right to cancel reserved dates for use of the facilities giving seven (7) days advance notice to Lessee. Check whether or not cancellation provision applies below: X Cancellation Provision does not apply. ❑ Cancellation Provision applies. 2. PURPOSE - Lessee's use of the leased premises is solely for: 1 611— [0 Banquet and Fundraiser Estimated number of persons attending: 300 . Estimate as accurately as possible. NOTE: Lessee may forfeit any damage deposits made if the number of persons attending the event is fifteen (15) percent greater than the estimate provided. It is the Lessee's responsibility to limit attendance to that indicated herein. ❑ Commercial Events and other events using multiple facilities involving vendors and /or exhibitors must provide a building and site event layout plan for approval. 3. FEE CATEGORIES - Refer to the Eagle County Fairgrounds Policies and Procedures Manual for criteria. Check applicable use category below: ❑ Commercial / Non - Resident ❑ County Resident X Non - Profit 4. PERIOD OF AGREEMENT - The term of this Lease Agreement shall be, check applicable category: Month / Day ❑ Exhibit Hall- 10:00 a.m. on , 2011, to 10:00 a.m. on , 2011 X Eagle River Center high use days- 7:00 a.m. to 12:00 p.m. on 3/19 , 2011 0794 Fairgrounds Road Eagle, CO 81631 ❑ Other facilities low use days- 7:00 a.m. to 10:00 p.m. on , 2011. ❑ Term for multiple date lease shall be: 5. LICENSES / PERMITS - Prior to the Lessee's event at the Leased Premises, Lessee shall obtain any and all licenses, permits and/or inspections as may be required by law, (food vendors must contact the Eagle County Community Development Department- Environmental Health Division for requirements. If serving alcohol you must contact the Clerk & Recorders Office). 6. RENTAL FEES AND DAMAGE DEPOSITS - Lessee must pay one -half of the required damage deposit to reserve the Leased Premises on the requested date(s). The balance of the 2 damage deposit and fee is due and payable fourteen (14) days prior to the event and thirty (30) days prior to the event for the Arena and Grandstands. Events in the Arena and Grandstands must be reserved no less than sixty (60) days prior to the event. Failure to pay the damage deposit and fee, as required, prior to the event will result in terminating and voiding this Lease Agreement. A cancellation fee of $25 will be withheld from the initial damage deposit if the event is canceled within two weeks of the event. Cancellation policy for the Arena and Grandstands- Events canceled more than sixty (60) days prior to a reserved event shall receive a full refund of damage deposit and fees paid. Events canceled less than sixty (60) days prior to a reserved event shall forfeit one -half of the damage deposit and any fees paid. Any and all fees and charges shall be agreed to, in advance, and shown on the applicable Exhibit and attached hereto. If the Lessee requires additional services, subsequent to signing the Lease Agreement, the Lessee agrees to execute an additional services form indicating the services required and the amounts to be paid. Lessee agrees to pay for additional services within thirty (30) days after the event ends. The damage deposit and fee for an event will vary depending on the facilities selected, the day of the week used, the use category into which the user falls and whether or not alcohol is consumed. Lessee agrees to pay the County the following rental fees and damage deposits for each Fairgrounds facility leased. Damage Deposit and Fees Worksheet Please refer to "exhibits" attached to this contract for facility fees. Exhibit(s) indicating facilities, damage deposits and fees attached? YES NO Check all that apply: Fee Damage Deposit Parking Lots Included with Lease Pro -rodeo Arena And Grandstands Exhibit A Exhibit Hall / North Lawn Exhibit B Livestock Barn (Indoor Arena) Exhibit C West Parking Lot N/A Exhibit D Horse Stalls /East Parking Lot Exhibit E North Lawn/Picnic Area Exhibit F Events Office Exhibit G Warm -Up /Practice Arena (Outdoor Arena) _ Exhibit H Concession Stand Exhibit I Eagle River Center 300.00_ _750.00_ Additional Charges _1280.00_ 3 Combined Damage Deposit for multiple facilities use $500 no alcohol / $1,000 alcohol served or sold Total Damage Deposit Due: / Total Fees Due: 1580.00 750.00 TOTAL AMOUNT DUE: 2330.00 Minus damage deposit due: _500.00 Balance due after one -half damage deposit received: 1830.00 Damage Deposit Date Due: Date Received: 1/31/2011 Balance of Damage Deposit and Fees Date Due: Date received: Educational Event Fee Waiver Applies Facilities Admission Surcharge (FAS) Applies FACILITIES ADMISSION SURCHARGE POLICY- A Facilities Admission Surcharge (FAS) of $.50 per seat sold or five percent (5 %) of gross revenues collected, whichever is greater, shall be paid by all users who charge a gate admission fee, to the general public, for admission to their event. These events include, but are not limited to, craft shows, concerts, dances, rodeos, tradeshows or livestock events. Eagle County will allow users to provide their own numbered admission tickets for the event. Eagle County staff shall have the right to inspect tickets and monitor ticket sales periodically throughout the event. Within forty -eight (48) hours after the event has concluded, the user shall submit to the Fairgrounds office a total count of tickets sold for the event. If the user fails to notify the Fairgrounds office within forty -eight (48) hours after the event of the total number of tickets sold, then the count used to determine payment to the County shall be the maximum occupancy of the facility. The Fairgrounds office will bill the user within five (5) working days and payment shall be due no later than 30 days after receipt of billing. Failure to pay the FAS charge within 30 days after an event may result in cancellation of future events and /or loss of the right to book future reservations at the Eagle County Fairgrounds. *Please make checks payable to Eagle County. 4 e t, 0 �°' Initials here stating that you read the following rules and regulations Animal Welfare: County Regulations and PRCA Animal Welfare Guidelines Set Standards for Rodeo Eagle County strictly prohibits the events of horse tripping and steer tailing at any /all rodeos. Eagle County adheres to the PRCA Animal Welfare Guidelines and Set Standards for Rodeo. Members of the Professional Rodeo Cowboys Association believe, as do most people, that animals should be treated humanely. The PRCA staunchly protects its animals with rules designed to insure proper care and treatment. More than 60 rules and regulations that govern all aspects of care, treatment, travel and competition are a part of the PRCA's animal welfare program. A veterinarian is required to be on -site at all PRCA rodeo performances and sections of slack. (Youth Rodeos may not be subject to this requirement) The PRCA publishes factual information regarding humane treatment of rodeo livestock. In addition, the PRCA has educational information available to schools, 4 -H and FFA clubs, rodeo committees and others interested in learning more about the PRCA and the animals involved. PRCA Animal Welfare Rules The 60 rules and regulations that are a part of the PRCA's extensive animal welfare program are enforced by professional rodeo judges on -site at each PRCA sanctioned event. The following are a few of the rules that safeguard the animals: • No locked rowels, or rowels that will lock on spurs may be used on bareback horses or saddle broncs. Spurs must be dulled. • Animals for all events shall be inspected before the draw. No sore, lame, or sick animals, or animals with defective eyesight, shall be permitted in the draw at any time. • A rodeo committee shall insure that a veterinarian is present for every performance and section of slack. • If a member abuses an animal by any unnecessary, non - competitive or competitive action, he may be disqualified for the remainder of the rodeo and fined $250 for the first offense, with that fine progressively doubling with each offense thereafter. Any member guilty of mistreatment of livestock anywhere on the rodeo grounds shall be fined $250 for the first offense, with that fine progressively doubling with any offense thereafter. • No stock shall be confined or transported in vehicles for a period beyond 24 hours without being properly fed, watered and unloaded. • No timed -event cattle that have been used may be held over from one calendar year to the next. • All team roping cattle shall be protected by horn wraps. 5 A complete copy of the PRCA Animal Welfare Guidelines and Set Standards is on file at the Fairgrounds office and can also be obtained at http: / /www.prorodeo.org /animals/ BOARDING ANIMALS A. Unless authorized by the county, the boarding of animals is prohibited on fairgrounds property. When authorized, user shall pay a $25.00 deposit and $5.00 per day fee for each stall or pen used. The user is responsible to leave the premises in a clean and undamaged condition. Cleaning and damage expenses shall be deducted from the deposit and /or additional charges shall be assessed to the user in the event the premises are not left in a clean and undamaged condition. B. If boarding of animals is authorized, all owners of animals shall sign a lease agreeing to hold the county harmless and assume full responsibility for all claims asserted against the county. C. Users shall be responsible for the daily cleaning of stalls and holding pens. If the user fails to clean any stall or pen, the county shall clean them and charge the user $25.00/day per stall or pen. • D. Unless authorized by the county, only one horse or mule shall be permitted in any single stall. E. Animals shall not be relocated from their assigned stalls. F. The county reserves the right to inspect any animal kept on the fairgrounds property. Incoming animals that appear sick shall not be admitted without a veterinarian's certificate of health stating the animal is healthy. Any animal that contracts a contagious disease must be removed immediately from the fairgrounds at the owner's expense. G. Owners of any animal kept on the fairgrounds property shall be responsible for ensuring that the animal is properly fed and watered on a daily basis. No bulk feed shall be permitted in the barns at any time. The county shall designate a feed storage area. H. Animals shall not be permitted to be kept or stalled in the arena area. I. At the discretion of the county, the stalls and pens shall not be available for use on days when scheduled events or maintenance is planned. 7. CLEANING AND DAMAGE CHARGES - Prior to the commencement of the Lease Agreement, Lessee and an authorized representative of the County shall inspect the Leased Premises, and shall make written note of any damaged or unclean property, (for the Exhibit Hall only there will be no pre -event inspection, lessee accepts the facility as -is). At the termination of the Lease Agreement, the County's representative shall make a post -event walk through. 6 If the Leased Premises are left in a clean, usable and undamaged condition, the damage deposit will be refunded in full to the Lessee within approximately four (4) weeks. If Lessee fails to clean the Leased Premises to the satisfaction of the County, or if the Leased Premises incur any damage during the Lessee's occupancy, all cleaning and damage expenses incurred by the County shall be deducted from the damage deposit. In the event that the damage deposit does not cover the damage, the excess cleaning and damage expenses shall be charged to Lessee who shall pay that excess within thirty (30) days of billing. Lessee agrees to comply with the facility cleaning procedures contained in the Eagle County Fairgrounds Policies and Procedures Manual. ❑ Concessionaire and Housekeeping supplemental agreement required. 1. RULES AND REGULATIONS - Lessee agrees to abide by the Eagle County Fairgrounds Rules and Regulations as set forth in the "Eagle County Fairgrounds Policies and Procedures Manual- Rules and Regulations ", attached hereto and made a part hereof by this reference. Lessee is responsible for enforcing the Rules and Regulations during its event and with all guests and participants. 9. INSURANCE FOR EVENTS - Eagle County requires all users (Lessees) to purchase and maintain insurance as described below under paragraph A insuring against all claims, damages, losses or expenses arising out of or resulting from the use of the leased premises. The county does not provide Lessees or their guests insurance protection. Insurance certificates shall name Eagle County as an "Additional Insured ". Lessee agrees to provide the county with a Certificate of Insurance acceptable to the county, naming Eagle County as an "Additional Insured" fourteen (14) days prior to commencement of this Lease Agreement. Insurance may be available through CTSI's Tenant User Liability Insurance Program (TULIP), c/o Arthur 1 Gallagher & Co. 1- 303 - 889 -2614. General Liability Coverage shall be carried in the minimum amount of $500,000 per injury and $1,000,000 per occurrence for claims or damages arising from Lessee's use of the Fairgrounds, including but not limited to personal injury, death, property damage, and other damages imposed by law upon the parties hereto. The County requires all Lessees to purchase and maintain insurance as described below under paragraphs A, B & C, insuring against all claims, damages, losses or expenses arising out of or resulting from the use of the leased premises. The County does not provide Lessees or their guest's insurance protection. Insurance certificates shall name Eagle County as an "Additional Insured ". Lessee agrees to provide the County with a Certificate of Insurance acceptable to the County, naming Eagle County as an "Additional Insured" fourteen (14) days prior to commencement of the Lease Agreement. Insurance may be available through CTSI's Tenant User Liability Insurance Program (TULIP), c/o Arthur 1 Gallagher & Co. at 1- 800 -889- 2614. r . Proof of Insurance attached? YES NO 7 10. INDEMNIFICATION - To the extent permitted by law, any Lessee or User(s) shall indemnify, defend and hold the County harmless from and against any and all claims arising from the Lessee or User(s) use of the Eagle County Fairgrounds and associated structures, or from the conduct by the Lessee or User(s) of any activity, program or thing that may be permitted or suffered by the County in or about the Eagle County Fairgrounds, except that neither the Lessee or User(s) will be liable under this paragraph for any claim, loss, damage, cost, charge or expense arising out of any negligent or intentional act of the County. The Lessee or User(s) shall also indemnify, defend and hold the County harmless from and against any and all claims arising from any breach or default in the performance of any obligation on the Lessee or User(s) part to be performed under the provisions of these policies and procedures or arising from any negligence, recklessness, intentional acts or omissions of the Lessee or User(s) from any and all costs, attorney fees, expenses and liabilities incurred in the defense of any such claim or action or proceeding brought on any such claim. 11. ALCOHOL CONSUMPTION- Lessee is responsible for complying with the State of Colorado liquor laws. Alcoholic beverages may be served inside the Exhibit Hall, in connection with a private party, without a liquor license. Alcohol is not allowed for any youth (under 21) events regardless of the age of the Lessee. ANY Lessee requesting to sell liquor must procure a valid special events liquor license. Special events liquor licenses may only be obtained by non - profit organizations recognized by the State of Colorado. Lessee acknowledges that the "sale" of beer and alcoholic beverages includes indirect sale, for example by cover charge, single — price admission, donations or tips. Please contact the Eagle County Clerk and Recorder's office for more information. Check the applicable category below: Initials here: ❑ Lessee requests to serve and consume alcohol inside the Exhibit Hall, for a private party. t ot_ X Lessee requests sell alcohol, or charge admission to our receive donations in connection with an event where alcohol is provided, on the Eagle County Fairgrounds' premises; a valid special events liquor license is required. ❑ Lessee shall not serve or consume alcohol on the premises. Proof of special events liquor license received? \ \YES NO 8 SECURITY - At all events where alcohol is served, consumed or sold and attendance is reasonably expected to be greater than 50 persons, security shall be provided. The Lessee shall be responsible for providing security from a bonded security company or the Lessee can obtained security by contacting the Eagle County Sheriff's Department at the rate of $50.00 hour. Events where attendance is expected to be greater than 50 persons, security shall be provided on the below stated schedule: 50 to 100 in attendance 1 uniformed personnel 100 to 150 in attendance 2 uniformed personnel 150 to 200 in attendance 3 uniformed personnel 200 -1000 in attendance 4 uniformed personnel more than 1000 in attendance 5 uniformed personnel plus one additional uniformed personnel for each additional 1000 attendees. When required, by the guidelines above, Lessee shall provide, at its sole expense, uniformed security for events. Lessee shall provide a written, signed confirmation to the Fairgrounds Managers Office no less than seven (7) days prior to the event. Security must be arranged through a bonded security firm or the Eagle County Sheriff's Department. ❑ Events with 500 or more in attendance require EMT service on -site. Security required ? Proof of security provided? NO 12. KEY CHECKOUT/RETURN - Lessee shall obtain a key to the Leased Premises within 48 hours of the event after the fees and damage deposits have been paid in full to the county; proof of insurance has been submitted; proof of required security has been submitted and any other requirements have been met. The key must be returned to the County no later than the first business day following the end of the Lease Agreement. Keys must be returned to the Facilities Management Office at: 590 Broadway Eagle, CO 81631 If the key is not returned within 48 hours after the end of the event, a lost key fee of $50.00 will be withheld from the damage deposit. 13. MISCELLANEOUS - Lessee may not assign all or any part of this Lease Agreement without the express, written consent of County which the County may grant or deny in its sole discretion. County's consent to any such assignment does not constitute its agreement to consent to any other assignment. Unless County's written consent to an assignment expressly states to the contrary, Lessee's assignment of all or any part of this Lease Agreement does not relieve Lessee from liability for the performance of all duties and obligations to be performed by the Lessee by the terms of this Lease Agreement. A. Lessee shall permit the County to have access to the Leased Premises before, during, and after the scheduled event. The County shall have the right to cancel any event, without 9 notice, or to stop any event in progress should the County determine that the security or life- safety of the Lessee and /or attendees is in jeopardy or if the County deems the facilities necessary for a public emergency. B. No modification or waiver of this Lease Agreement or of any covenant, condition, or provision herein contained shall be valid unless agreed to in writing by all parties. C. This Lease Agreement embodies the whole agreement between the parties hereto. There are no inducements, promises, terms, conditions, or obligations made or entered into by either the County or Lessee other than those contained herein. D. All agreements and covenants herein are severable, and in the event that any of them shall be held invalid by a court of competent jurisdiction, this Lease Agreement shall be interpreted as if such invalid agreement or covenant were not contained herein. E. If Lessee fails to abide by the terms of the Lease Agreement, the County reserves the right to hold any or all of Lessee's damage deposit. F. This Lease Agreement shall be governed by the laws of Colorado. Venue and jurisdiction for any dispute arising from or out of this Agreement shall lie with the District Court in and for Eagle County, Colorado. 10 IN WITNESS WHEREOF, the parties hereto have executed this Lease Agreement. One original shall be kept on file with the County and one copy will be delivered to Lessee. THE COUNTY: COUNTY OF EAGLE, STATE OF COLORADO by and through � "1/ � / Tom Johnson Execu 've Director of Public Works LESSEE Name, Tit1- - d ( tee- (i, 6 / &emu r-■ STATE OF COLORADO ) )ss County of Eagle ) ri The foregoing was acknowledged before me this , l S day of 2011, n `L L / ! � � ; � M commission ex ires: b My r 3ia ca. Notary Public a • N O • :�% s _ �. L 1 C :�0 t. 11 Client#: 59065 RKMTNELK ACORDT. CERTIFICATE OF LIABILITY INSURANCE DATE (M 20 D 11 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: Payne Financial Group, Inc. PHONE - FAX Mir ex"' (A/C, No): P.O. Box 3327 ADDRESS: West Front Street PRODUCER CUSTOMER ID #: Missoula, MT 59806 -0638 INSURER(S) AFFORDING COVERAGE NAIC # INSURED INSURER A: Cincinnati Insurance Company Rocky Mountain Elk Foundation, Inc. INSURER B 5705 Grant Creek Road Attn: Shane Crank INSURER C : Missoula, MT 59808 INSURER D : INSURER E : INSURER F COVERAGES CERTIFICATE NUMBER: • REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POUCY EXP 1,TR TYPE OF INSURANCE IN NVD POLICY NUMBER (MM/DDIYYYY) (MMIDD/YYYY) LIMITS A GENERAL LIABILITY X CAP5877944 07/01/2010 07/01/2011 EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurrence) $500,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $10,000 PERSONAL & ADV INJURY _ $1,000,000 GENERAL AGGREGATE $2,000,000 _ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $2,000,000 POLICY 1 ,781 r LOC $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMB (Ea accident) ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULED AUTOS PROPERTY DAMAGE $ HIRED AUTOS (Per accident) NON -OWNED AUTOS $ UMBRELLA LIAB _ OCCUR EACH OCCURRENCE $ EXCESS MB CLAIMS -MADE AGGREGATE $ _ DEDUCTIBLE $ _ RETENTION $ - $ WORKERS COMPENSATION WC STATU- OTH- AND EMPLOYERS' LIABILITY y / N TORY I WITS ER ANY PROPRIETORIPARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? n N/A (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If ye, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Liquor Liability CAP5877944 07/01/2010 07/01/2011 $1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS! VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: Eagle Vail Big Game Banquet, March 19, 2011 Additional Insured - Form GA210 0207. Liquor Liability - Form GA1151204. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Eagle County Fair Grounds ACCORDANCE WITH THE POUCY PROVISIONS. P. O. Box 250 Eagle, CO 81631 AUTHORIZED REPRESENTATIVE ACORD CORPORATION. All rights reserved. ACORD 25 (2009/09) 1 of 1 The ACORD name and logo are registered marks of ACORD #S596619/M596618 AJ1 Tanya Dahlseid From: Rebecca Rice <Bex ©LoneStarSecure.com> Sent: Thursday, February 03, 2011 12:44 PM To: Ronald Delp Cc: Tanya Dahlseid Subject: FW: Mule Deer and Elk Foundation Hi Tanya, We will be there ma'am! Thank you Ron, Would you add: Mule Deer Foundation Dinner and Auction Saturday Feb 19, 2011 (4) officers 1600 -0000 Eagle County Fairgrounds Rocky Mtn Elk Foundation and Dinner March 19, 2011 (4) Officers 1500 -0000 Eagle County Fairgrounds Thank you sir! From: Todd DeJong Sent: Thursday, February 03, 2011 12:16 PM To: Rebecca Rice Subject: RE: Mule Deer and Elk Foundation Great. Please make sure that it gets put into Celayix. Give Ron info... Thanks, T. From: Rebecca Rice Sent: Wednesday, February 02, 2011 12:44 PM To: Todd DeJong Subject: Mule Deer and Elk Foundation 1 • L0NE*STAR. . SECURITY & SAFETY SERVICES SECURITY SERVICE AGREEMENT BETWEEN: The undersigned party (hereinafter called "Client ") and Alpine Security, LLC: DBA: Lone Star Security and Safety Services, a Colorado limited liability company (hereinafter called "Lone Star "). SCOPE OF SERVICE: This Agreement provides for Lone Star to arrange for the performance of security service ( "Service ") for the Client, within the Client's operation and on the Client's property. Lone Star is a total asset protection security solutions company that offers a variety of security and safety services. Lone Star caters to the commercial, residential and industrial needs of our clients. We take pride in being a company that provides outstanding security services at the most economical price. We have the experience and training to offer the appropriate recommendations for all your security needs. The protection measures that we offer include, but are by no means limited to the following: - Building and perimeter protection - Gated community public safety - Investigation & surveillance - Concert & special events - Hotel and retail loss prevention - Consultation & training - Executive protection PERSONNEL: Lone Star's employees shall wear uniforms approved by and furnished at the expense of Lone Star. Lone Star shall remove, at the Client's request and on a non - discriminatory basis, any employee whom the Client may find objectionable or whose continuing employment is contrary to the Client's best interest. Lone Star agrees that it will perform a thorough background checks upon hire of all its employees. Lone Star agrees that it will provide guards free of any Felon criminal record. Lone Star shall provide its employees with training and supervision sufficient to allow such employees to provide the "Service" herein in a professional manner consistent with the standards of a first -class Client. All such personnel shall be trained and supervised in accordance with accepted industry practices and shall conform to the reasonable rules and regulations of Client established from time to time by Client for the conduct of, and in relation to, the employees of the Lone Stars of the Client when such employees are on Client premises. Copies of all reports shall be given to the Client such reports shall be prepared on forms designated by Lone Star. Lone Star shall maintain a security log at the Client and record all incidents responded to by Lone Star. SCHEDULE OF SERVICES AND RATES: Lone Star agrees that it shall provide adequate personnel, as agreed, at least one week in advance by Client. Lone Star shall provide labor, materials and equipment on a schedule as agreed to by Client. Schedule of Services and rate will be defined in Appendix A. TERMS AND FEE: This Agreement shall be for designated term per the Schedule of Services. A 50% deposit will be required at least 5 business days before the start of the Schedule of Services. Client must cancel at least 5 business days prior, or they will be charged in full. All Service shall be provided at the specified rate to include holiday and overtime pay at the same rate. Client agrees to pay all fees to Lone Star within fifteen (15) days of receipt of invoice from Lone Star. All overdue balances shall accrue late fees monthly at a rate of 12 %. EQUIPMENT AND MATERIALS: Lone Star shall provide and maintain adequate equipment to permit timely completion of all operations and shall use materials which are in conformance with existing federal, state and local laws and ordinances. The Client is responsible for site specific equipment on premise, such as AED, First Aid, and Fire Extinguishers. LICENSES AND PERMITS: If any governmental license or permit shall be required for the proper and lawful conduct of Lone Star's business or other activity carried on in or at the Client, or if a failure to procure such a license or permit might or would in any way affect the operations of Lone Star, then the Client, at its expense, shall duly procure and thereafter maintain such license or permit and submit the same to inspection by Lone Star. The Client, at its sole cost and expense, shall at all times comply with the requirements of each such license or permit. This includes TIPS certification and requirements. Client agrees, at its own expense, to comply promptly with all requirements of any existing federal, state and local laws and ordinances. INSURANCE: Lone Star shall carry and maintain Workers' Compensation insurance in statutory amounts, and Comprehensive General Liability insurance in a minimum amount of $2,000,000 combined single limit and Automobile Liability insurance in a minimum amount of $1,000,000 combined single limit for Lone Star's vehicles. Lone Star shall furnish to Client a Certificate of Insurance evidencing such coverage upon request, Lone Star is an independent Contractor and all persons employed to furnish services hereunder are employees of Lone Star and not of Client. INDEMNIFICATION: The Client shall defend, indemnify and hold harmless the client and their employees, officers, directors and agents from and against any and all actions, costs, claims, losses, expenses and /or damages, for bodily injury and /or death to Lone Star's employees and /or third parties which arise out of or result in connection with the services to be performed by the Lone Star hereunder. This includes alcohol related events as a result of client over serving patrons. BINDING: This Agreement shall inure to and bind the successors, assigns and representatives of the parties, providing, however, this Agreement may not be assigned without the prior written consent of Client. ENTIRE AGREEMENT AND AMENDMENTS TO AGREEMENT: This Agreement contains the entire agreement between the parties hereto; no representations, inducements, promises or agreements, oral or other, between the parties not embodied herein, shall be of any force or effect. This Agreement may be amended only by a written instrument signed by the parties hereto. LEGAL: In the event any legal action is taken by either party against the other party to enforce any of the terms and Conditions of this Agreement, it is agreed that the unsuccessful party to such action shall pay to the prevailing party therein all court costs, reasonable attorneys' fees and expenses incurred by the prevailing party. With this agreement, the Client agrees to any legal action to take place in State of Colorado. The client also agrees to Mediation as a means for resolution. EXHIBTS AND HEADINGS: Any terms and conditions contained in any exhibit attached hereto which are inconsistent with or additional to the terms and conditions contained in this Agreement, the terms and conditions of this Agreement shall prevail over any inconsistent terms and unless specifically accepted by the parties as part of this Agreement, the additional terms shall not be incorporated into the Agreement. Both parties shall initial the additional terms on the Exhibit as acceptance of such term as part of the Agreement. The headings used in this Agreement are inserted only as a matter of convenience and for reference and in no way define, limit or describe neither the scope of this Agreement nor the intent of any provision thereof. We the undersigned do agree to accept the terms and conditions of this offer made by Lone Star Security & Safety Services. LONE STAR SECURITY & SAFTEY SERVICES: SIGN: PRINT: DATE: / _ / CLIENT: SIGN: PRINT: DATE: _ / 1