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HomeMy WebLinkAboutC11-079 Salvation Army Grant Agreement EAGLE COUNTY GRANT RECIPIENT AGREEMENT BETWEEN • EAGLE COUNTY AND THE SALVATION ARMY Grant Recipient: The Salvation Army, a California corporation (Vail Service Extension) Grant Amount: $40,000 Grant Period: January 1, 2011— December 31, 2011 Whereas, Eagle County works to promote the health, safety, and welfare of Eagle County citizens of all ages; and Whereas, among the services Eagle County provides in order to promote such health, safety, and welfare are grants -in -aid to local organizations whose work assists the County in accomplishment of the goal to create and sustain a safe, healthy, and socially diverse community; and Whereas, ! The Salvation Army, a California corporation (Vail Service Extension) (hereinafter referred to as "Grant Recipient ") has agreed to provide services that create and sustain a healthy and . socially diverse community in Eagle County; and Whereas, Grant Recipient acknowledges that pursuant to the terms of C.R.S. § 24 -76.5 -101, et seq., Eagle County is prohibited from providing certain public benefits to illegal aliens over the age of eighteen and by signing below, Grant Recipient affirms its compliance with the requirements of C.R.S. § 24- 76.5 -101, et. seq. Now, therefore, in consideration of the foregoing premises and the following promises, Eagle County and Grant Recipient enter into this Agreement for payment of the grant award in the amount of Fourty Thousand Dollars ($40,000) to Grant Recipient. A. Grant Recipient agrees that funds awarded by Eagle County may be used and expended solely for The Emergency Services Program within the agency as specified in Exhibit A Grant Application Budget Section. All funds will be expended in the specified grant period. B. In return for the award of the $40,000 grant, Grant Recipient agrees to submit a report discussing how the funds were expended, deliverables as outlined in this contract, and how they tie back to creating and sustaining a healthy and socially diverse community. The report will be due no later than June 30, 2011. C. Payment of the Grant Amount will be made in two separate installments. The first payment in the amount of Twenty Thousand Dollars ($20,000) will be paid to Grant Recipient upon the execution of this Grant Recipient Agreement by both parties. The second payment in the amount of Twenty Thousand Dollars ($20,000) will be paid to Grant Recipient after Eagle County's receipt of a properly submitted report as required by Paragraph B of this Agreement. II -(� D. Grant funds under this agreement are to be used and expended within the Grant Period. Any funds not used or expended during the Grant Period must be returned to Eagle County. E. If, after payment of the Grant Award, Eagle County reasonably determines that payment was improper because the purposes for which the payment was made were misrepresented, or the terms of this Agreement were breached, then upon written notice of such determination and request for reimbursement from Eagle County, Grant Recipient shall forthwith return such payment to Eagle County. F. In the event of litigation in connection with this Agreement, the prevailing party shall be entitled to recover all reasonable costs incurred, including attorney fees, costs, staff time and other claim related expenses. G. Grant Recipient shall comply at all times and in all respects with all applicable federal, state and local laws, resolutions and codes; and specifically, with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin or handicap. H. Grant Recipient shall not assign any of its rights or duties under this Grant Agreement to a third party without the prior written consent of County. County shall terminate this Grant Agreement in the event of any assignment without its prior written consent, in which case, any unused Grant Funds must be returned to County. I. Grant Recipient agrees that no agent, employee or volunteer of Grant Recipient shall be deemed an agent, employee or volunteer of County. J. Grant Recipient shall maintain, for a minimum of three (3) years, adequate financial and programmatic records for reporting to County on performance of its responsibilities hereunder. Grant Recipient shall be subject to financial audit by federal, state or county auditors or their designees. Grant Recipient authorizes County to perform audits or to make inspections during normal business hours, upon 48 hours notice to Grant Recipient for the purpose of evaluating performance under this Grant Agreement. Grant Recipient shall cooperate fully with authorized Health and Human Services representatives in the observation and evaluation of the program and records. Grant Recipient shall have the right to dispute any claims of misuse of funds and seek an amicable resolution with County. K. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any suit, right or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle County, Colorado. L. This Grant Agreement supersedes all previous communications, negotiations, and/or agreements between the respective parties hereto, either verbal, or written, and the same not expressly contained herein are hereby withdrawn and annulled. M. This Grant Agreement does not, and shall not be deemed or construed to confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against either Grant Recipient or County because of any breach hereof or because of any of the terms, covenants, agreements and conditions contained herein. N. Invalidity or unenforceability of any provision of this Grant Agreement shall not affect the other provisions hereof, and this Grant Agreement shall be construed as if such invalid or unenforceable provision was omitted. 2 O. Grant recipient agrees to the following: (a) Mandatory Reporting. Grant Recipient shall notify Health and Human Services ( "HHS ") immediately of all reports, of suspected child abuse or neglect involving Grant Recipient, including, but not limited to, employees, volunteers and clients. HHS partners are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to HHS Children and Family Services - (970) 328 -8840. P. Grant Recipient certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. Funds will not be disbursed without a signed Grant Recipient Agreement. Please complete this page and return to the Eagle County Department of Healt an . : uman Services. Ron Strickland Michael J. Woodruff 0 ,r lit, Name Signature Treasurer Secretary JAN — 6 2011 Title Date Mailing Address • • City, State, Zip COUNTY OF EAGLE, STATE OF COLORADO By an; through the County Manage; IWLL v i , By: • • a9, oun — . ■ n , ,- bt 'tii Ain't C'(airf'm 3 EXHIBIT • ❑ The methods and types of data used to track, report, and compare outcomes X Please attach an interim report regarding the 2009 Community Service Grant funds outcomes based on the information provided in your previous application. (if applica Community Benefits of Our Services Vail Valley Salvation Army assisted 1068 cases in 2008. This consisted of 1,108 adults and 1117 children, who had emergency needs. 90 cases were at risk of losing their housing and we paid their rent. 66 were assisted with utility payments. 357 cases were given food from the food pantries. 104 were homeless. In 2009 these numbers skyrocketed. 2,963 (almost triple) cases were served. There were 4,344 adults and 3,328 children served. There were 1850 food pantry visits. We paid rent for 189 families, and utilities for 166 families. 2010 in the first 6 months saw 2,239 cases, and 2145 food pantry visits. We served 1,693 adults and 4,948 children. In the first half of the year we already paid rent for 99 families and utilities for 233 families. The reason the rent numbers are not higher is that we follow the same criteria that Health and Human Services does, that they must be able to show self - sufficiency for the following month in order for us to consider paying rent. In these tough economic times, we have even had to assist families in relocating out of the county. In some cases, such as people who needed assistance with utilities, they are referred to LEAP or other resources, but Vail Valley Salvation Army can help immediately., Victims of domestic violence may qualify for help from Victim's Assistance, but Vail Valley Salvation Army can help immediately. People with food insecurity may qualify for food stamps, but Vail Valley Salvation Army can give them food and a food card immediately. We help people keep a roof over their heads, heat in the home, and food in their stomachs which supports their continued employment and therefore helps the local economy. Providing these basics also provides a safety net that contributes to health and the social well -being of residents of Eagle County. Our holiday projects not only provide food and warm clothing to our low- income children and families, but these projects also provide an opportunity to our more fortunate individuals and groups to be able to contribute to the well -being of others. It is a goal of many parents, schools, churches and clubs to teach their children that they are in a privileged position to be able to give to others. Part IV: Your Budget Total Amount Requested: $ 40,000 Percentage of Total Organizational Budget: 12% Percentage of Total Project Budget: 17.5% (specific assistance to individuals) Attach copies of your expenditure and revenue budgets for 2009 (if applicable) and 2010. Vail Salvation Army Budget 25- Aug -10 2010 -2011 Fiscal Year Budget Income Itemized Totals Grants: Government Grants HHS $40,000 $40,000 Private Grants Energy Outreach $42,000 El Pomar $14,000 Anschutz $20,000 Share Our Strength (50% of proceeds) $3,500 Cordillera Motorcycle Assoc. $2,500 Rotary $5,000 United Way $6,000 Total Private Grants: $93,000 Fundraising: Golf $30,000 Xmas Concert $14,000 Empty Bowls $15,000 Total Fundraising: $59,000 Mail Appeal $55,000 $55,000 Bell ringing $40,000 $40,000 Individual Donations $30,000 $30,000 Total Projected Income $317,000 Expenses Itemized Totals Salaries - Case Worker $35,360 Salaries - Asst Caseworker $31,2000 Employee Benefits $13,874 Payroll Taxes $6,45 Total SW &B $86,880 Supplies $3,000 Phone $3,500 Postage & Shipping $2,000 Rent on Office $0 Equip $500 Printing $2,000 . Memberships /Dues/fees $500 Travel & Meals $2,500 Conferences /meetings $1,000 Total Operating Expenses $15,000 Specific Assistance: Food $100,000 Transportation $15,000 Medical $8 „000 Rent $100,000 Utilities $55,000 Financial Assistance $5,500 Lodging $2,000 Miscellaneous Total Specific Assistance $285,500 Canteen Expenses $3,500 $3,500 TOTAL EXPENSES $398,880 SURPLUS / (DEFICIT) ($81,880) Prior Year Surplus /(Deficit) $263,476 Accumulated Surplus /(Deficit) $228,328 • If you have several programs with independent funding sources, please explain. A. Long -term sources /strategies for sustaining the effort past the 2010 grant year: Vail Valley Salvation Army will continue to apply for diverse grant funding, we will have our special events, such as the Red Kettle Tournament, Bellringing, Empty Bowls and the Holiday Concert, and we will continue our mail appeal. Additionally, given the huge increase in clients, many community agencies and businesses, including the County's challenge with the towns, have been doing food drives to replenish our pantries. Also, in September of 2010, there was funding left in a DOLA grant, which Eagle County HHS spent on food supplies for us, in the amount of $44,000.00! B. C. Other community partnerships and local /regional funding sources your organization utilizes: Please note on the budget that we are supported by Energy Outreach, Colorado, E.I Pomar, Anschutz, Share our Strength, Rotary and our local United Way. D. What other government funding (either from Eagle County or other counties /towns) are you receiving for this project ?: . We are not currently receiving any other government funding., except from Combined Courts and food buy -outs from Community Service. E. How many times has Community Service Grant funding been awarded to your organization and how many times for this specific project? We have been receiving grants from Eagle County's Human Service grant since at least 1998 All funding decisions made by the Board of County Commissioners are considered to be final.