HomeMy WebLinkAboutC11-067 Catholic Charities EAGLE COUNTY
GRANT RECIPIENT AGREEMENT BETWEEN
EAGLE COUNTY AND CATHOLIC CHARITIES •
Grant Recipient: Catholic Charities
Grant Amount: $10,000
Grant Period: January 1, 2011 — December 31, 2011
Whereas, Eagle County works to promote the health, safety, and welfare of Eagle County citizens of all
ages; and
Whereas, among the services Eagle County provides in order to promote such health, safety, and welfare
are grants -in -aid to local organizations whose work assists the County in accomplishment of the goal to
create and sustain a safe, healthy, and socially diverse community; and
Whereas, Catholic Charities (hereinafter referred to as "Grant Recipient ") has agreed to provide services
that create and sustain a healthy and socially diverse community in Eagle County; and
Whereas, Grant Recipient acknowledges that pursuant to the terms of C.R.S. § 24- 76.5 -101, et seq., Eagle
County is prohibited from providing certain public benefits to illegal aliens over the age of eighteen and
by signing below, Grant Recipient affirms its compliance with the requirements of C.R.S. § 24- 76.5 -101,
et. seq.
Now, therefore, in consideration of the foregoing premises and the following promises, Eagle County and
Grant Recipient enter into this Agreement for payment of the grant award in the amount of Ten Thousand
Dollars ($10,000) to Grant Recipient.
A. Grant Recipient agrees that funds awarded by Eagle County may be used and expended solely for
the Emergency Assistance Program within the agency as specified in Exhibit A Grant Application Budget
Section. All funds will be expended in the specified grant period.
B. In return for the award of the $10,000 grant, Grant Recipient agrees to submit a report discussing
how the funds were expended, deliverables as outlined in this contract, and how they tie back to creating
and sustaining a healthy and socially diverse community. The report will be due no later than June 30,
2011.
C. Payment of the Grant Amount will be made in two separate installments. The first payment in the
amount of Five Thousand Dollars ($5,000) will be paid to Grant Recipient upon the execution of this
Grant Recipient Agreement by both parties. The second payment in the amount of Five Thousand Dollars
($5,000) will be paid to Grant Recipient after Eagle County's receipt of a properly submitted report as
required by Paragraph B of this Agreement.
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D. Grant funds under this agreement are to be used and expended within the Grant Period. Any
funds not used or expended during the Grant Period must be returned to Eagle County.
E. If, after payment of the Grant Award, Eagle County reasonably determines that payment was
improper because the purposes for which the payment was made were misrepresented, or the terms of this
Agreement were breached, then upon written notice of such determination and request for reimbursement
from Eagle County, Grant Recipient shall forthwith return such payment to Eagle County.
F. In the event of litigation in connection with this Agreement, the prevailing party shall be entitled
to recover all reasonable costs incurred, including attorney fees, costs, staff time and other claim related
expenses.
G. Grant Recipient shall comply at all times and in all respects with all applicable federal, state and
local laws, resolutions and codes; and specifically, with the requirements of the Civil Rights Act of 1964
and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex,
age, religion, political beliefs, national origin or handicap.
H. Grant Recipient shall not assign any of its rights or duties under this Grant Agreement to a third
party without the prior written consent of County. County shall terminate this Grant Agreement in the
event of any assignment without its prior written consent, in which case, any unused Grant Funds must be
returned to County.
I. Grant Recipient agrees that no agent, employee or volunteer of Grant Recipient shall be deemed
an agent, employee or volunteer of County.
J. Grant Recipient shall maintain, for a minimum of three (3) years, adequate financial and
programmatic records for reporting to County on performance of its responsibilities hereunder. Grant
Recipient shall be subject to financial audit by federal, state or county auditors or their designees. Grant
Recipient authorizes County to perform audits or to make inspections during normal business hours, upon
48 hours notice to Grant Recipient for the purpose of evaluating performance under this Grant
Agreement. Grant Recipient shall cooperate fully with authorized Health and Human Services
representatives in the observation and evaluation of the program and records. Grant Recipient shall have
the right to dispute any claims of misuse of funds and seek an amicable resolution with County.
K. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue
for any suit, right or cause of action arising under, or in connection with this Agreement shall be exclusive
in Eagle County, Colorado.
L. This Grant Agreement supersedes all previous communications, negotiations, and/or agreements
between the respective parties hereto, either verbal, or written, and the same not expressly contained
herein are hereby withdrawn and annulled.
M. This Grant Agreement does not, and shall not be deemed or construed to confer upon or grant to
any third party or parties any right to claim damages or to bring any suit, action or other proceeding
against either Grant Recipient or County because of any breach hereof or because of any of the terms,
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covenants, agreements and conditions contained herein.
N. Invalidity or unenforceability of any provision of this Grant Agreement shall not affect the other
provisions hereof, and this Grant Agreement shall be construed as if such invalid or unenforceable
provision was omitted.
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O. Grant recipient agrees to the following:
(a) Mandatory Reporting. Grant Recipient shall notify Health and Human Services
( "HHS ") immediately of all reports of suspected child abuse or neglect involving Grant
Recipient, including, but not limited to, employees, volunteers and clients. HHS partners
are considered to be mandatory reporters for suspected child abuse and neglect and are to
make those reports directly to HHS Children and Family Services - (970) 328 -8840.
P. Grant Recipient certifies that it has read the Agreement, understands each and every term and the
requirements set forth herein, and agrees to comply with the same.
Funds will not be disbursed without a signed Grant Recipient Agreement. Please complete this
page and return to the Eagle County Department of Health and uman Services.
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EXHIBIT •
I
Catholic Charities is able to accommodate t _ nment agencies that funds are not used
to provide direct financial assistance to undocumented immigrants. Catholic Charities' policy is to assist the
poor and those in need without discrimination, which includes a client's legal status. However, within the
Emergency Assistance program we will ensure that Eagle County funds are only used for those who can
demonstrate lawful legal presence in the United States by requiring each client to fill out an affidavit. Regarding
our Immigrant Community Advocacy program, immigrants served who do not have legal status in the United
States do not receive direct financial assistance and do not apply for a public benefit, thus complying with Eagle
County's House Bill 1023 policy limiting direct assistance to those who can demonstrate lawful legal presence in
the United States.
Methods and types of data used to track, report and compare outcomes
In order to measure the success of the programs, we track clients served in Catholic Charities' database system,
provide client satisfaction and mediation outcome surveys to evaluate program effectiveness and utilize
quarterly program reviews to note progress and revise program services when necessary. Our system allows
for year to year comparisons which often indicate changes in community needs. Follow -up calls to landlords,
case manager client files and regular check -in with clients are used to track and report on a client's ability to
stabilize and remain self - sufficient as a result of services provided.
Interim Report on 2009 grant attached
Part IV: Your Budget __ 1
Total Amount Requested: $ 32,910.00
Percentage of Total Budget: 7%
Total program budget for Emergency Assistance for FY2010 -2011 is $298,966. Total program budget for
Immigrant Community Advocacy for FY2010 -2011 is $171,172. This Eagle County CSG request is 7% of the
combined program budgets.
Attach copies of your expenditure and revenue budgets for 2009 (if applicable) and 2010.
If you have several programs with independent funding sources, please explain.
Catholic Charities' Western Slope Regional Office receives both locally - generated and agency -wide support for
each of its programs. While our main offices are located in Denver, each region is responsible for seeking out
local funding sources. Within our Western Slope operations, some funding sources are earmarked for specific
programs. Our four programs, Emergency Assistance, Immigrant Community Advocacy, Transitional Housing
and Immigration Legal Services, are funded in three ways: through local support earmarked for that program,
local general support and a proportional amount of general donations to the agency as a whole.
A. Long -term sources /strategies for sustaining the effort past the 2010 grant year:
Since 1927 Catholic Charities has worked on behalf of individuals, families and communities to provide help and
create hope. Our offices opened on the Western Slope in 2000 to respond to the growing needs of the region.
Our regional office serves the nine northwest Colorado counties with most of our work focused in Eagle,
Garfield and Pitkin counties. Our programs are sustainable through a variety of private and government grants,
individual contributions and local business support. Local government support demonstrates respected local
commitment and provides leverage for other grants, both public and private. Funders have recognized Catholic
Charities' successful efforts to generate a diversified income stream. Our success rate in engaging local,
statewide and national public partners reflects our commitment to sustainable programming and operations.
Additionally, Catholic Charities' Community and Donor Relations Division is continually exploring new funding
opportunities to further diversify and stabilize financial support for our programs on the Western Slope. The
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agency is also committed to sustaining its programs and underwrites non - funded components. Our Western
Slope Regional Office has become a critical component of the network of social service providers in the region.
As such, we are confident that we will be able to sustain these well - established programs beyond this grant's
funding period.
B. Other community partnerships and local /regional funding sources your organization 'utilizes:
Community Partnerships: Catholic Charities Western Slope coordinates services with various other
community service providers in order to ensure non - duplication of services and to maximize benefit to our
clients. We frequently receive referrals from Eagle, Garfield and Pitkin counties, Advocate SafeHouse, Youth
Zone and other agencies when their clients need additional services.
Within the Emergency Assistance Program we set up arrangements with local dental providers to offer low -fee
dental services including Comfort Dental and All Kids Dental. Catholic Charities is also involved in the valley -
wide dental initiative which is exploring options for comprehensive low -cost dental care to residents of the
Roaring Fork and Grand Valleys. We are also the administering agency which distributes funds from Tom's
Door, Energy Outreach Colorado and the Aspen Valley Medical Foundation and help clients with applications to
AV Hunter Trust and Friends of Man to provide free emergency dental care. A partnership just recently
established with Aspen /Pitkin County Housing Authority will allow their residents to more easily access
emergency assistance services. In -kind involvement includes a winter coat drive which we sponsor every year
with participation of various local businesses and furniture donations from individuals and businesses.
Just some of our partnerships specific to the ICA program include:
• We organized and co -chair the Eagle County Law Enforcement Immigrant Advisory Committee,
dedicated to bridging communication and understanding between the law enforcement and immigrant
communities,
• We also participate in outreach in partnership with Roaring Fork Rotary Club /Club Rotario. Glenwood
Springs -based Advocate, Jim Coombs, was chapter president for 2009 -2010. Jim received the Garfield
County Humanitarian of the Year award at their April recognition event.
• In Avon we have an agreement with Eagle County to base our office in one of its housing programs.
Currently our Eagle County Advocate is housed in the Religious Education Center at St. Mary Church in
Eagle during the construction and remodel of the Riverview Apartments. The Salvation Army and
Trinity Church have also donated office space during the remodel, so we can continue to have an up
valley presence. We will continue to maintain offices in Eagle when the construction is complete and
we are able to move back in at Avon.
• We participate in Beyond Breaking Even, a task force focused on creative and innovative ways to
motivate those in poverty toward life changes.
• We work hand -in -hand with the Aspen Valley Medical Foundation and A.V. Hunter Trust for financial
assistance to help those with medical or dental payment disputes.
• We have informal relationships with various attorneys for client consultation.
Furthermore, Catholic Charities coordinates services with the other agencies housed in our building to offer a
full spectrum of services to clients in one location that is close to bus lines. Clients visiting our Emergency
Assistance program may, for example, get food from LIFT -UP or day shelter from Feed My Sheep. Salvation
Army provides emergency assistance beyond what our program covers (some examples are diapers, laundry
detergent and tuition assistance), and their services help our efforts to stabilize families in Transitional Housing.
Local /Regional Funding Sources: Major donors to Catholic Charities' Western Slope Regional Office include:
Aspen Valley Medical Foundation, Aspen Community Foundation, Corox Foundation, Bruce T. Halle Family
Foundation, Colorado Association of Realtors, Daniels Fund, El Pomar Foundation, En Cana Oil and Gas, Energy
Outreach Colorado, Mountain Cross Engineering, Omaha Foundation, St. Mary's Catholic Church.(Aspen), Tom's
Door, United Way of Garfield and Eagle County, Vail Valley Cares, Virginia Hill Foundation, local Wal -Mart stores
and Williams Energy. All locally raised support is used to provide services on the Western Slope.
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C. What other government funding (either from Eagle County or other counties /towns) are you
receiving for this project ?:
The EA and ICA programs benefit from the following governmental funding sources: City of Aspen, City of
Glenwood Springs, Eagle County, Garfield County, Pitkin County, Town of Snowmass Village and US Department
of Housing and Urban Development.
D. How many times has Community Service Grant funding been awarded to your organization and
how many times for this specific project ?:
EA has received Eagle County CSG funding two other times. ICA has received funding for 9 years.
MI funding decisions made by the Board of County Commissioners are considered to be final.
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