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HomeMy WebLinkAboutC11-065 Mountain Valley Development Services Grant Agreement mak hialt EAGLE COUNTY GRANT RECIPIENT AGREEMENT BETWEEN EAGLE COUNTY AND MOUNTAIN VALLEY DEVELOPMENTAL SERVICES Grant Recipient: Mountain Valley Developmental Services Grant Amount: $22,750 Grant Period: January 1, 2011 - December 31, 2011 Whereas, Eagle County works to promote the health, safety, and welfare of Eagle County citizens of all ages; and Whereas, among the services Eagle County provides in order to promote such health, safety, and welfare are grants -in -aid to local organizations whose work assists the County in accomplishment of the goal to create and sustain a safe, healthy, and socially diverse community; and Whereas, Mountain Valley Developmental Services (hereinafter referred to as "Grant Recipient ") has agreed to provide services that create and sustain a healthy and socially diverse community in Eagle County; and Whereas, Grant Recipient acknowledges that pursuant to the terms of C.R.S. § 24- 76.5 -101, et seq., Eagle County is prohibited from providing certain public benefits to illegal aliens over the age of eighteen and by signing below, Grant Recipient affirms its compliance with the requirements of C.R.S. § 24- 76.5 -101, et. seq. Now, therefore, in consideration of the foregoing premises and the following promises, Eagle County and Grant Recipient enter into this Agreement for payment of the grant award in the amount of Twenty -two Thousand Seven Hundred Fifty Dollars ($22,750) to Grant Recipient. A. Grant Recipient agrees that funds awarded by Eagle County may be used and expended solely for The Early Intervention and Family Support Services Programs within the agency as specified in Exhibit A Grant Application Budget Section. All funds will be expended in the specified grant period. B. In return for the award of the $22,750 grant, Grant Recipient agrees to submit a report discussing how the funds were expended, deliverables as outlined in this contract, and how they tie back to creating and sustaining a healthy and socially diverse community. The report will be due no later than June 30, 2011. C. Payment of the Grant Amount will be made in two separate installments. The first payment in the amount of Eleven Thousand Three Hundred Seventy -five Dollars ($11,375) will be paid to Grant Recipient upon the execution of this Grant Recipient Agreement by both parties. The second payment in the amount of Eleven Thousand Three Hundred Seventy -five Dollars ($11,375) will be paid to Grant Cpl ( -0 Recipient after Eagle County's receipt of a properly submitted report as required by Paragraph B of this Agreement. D. Grant funds under this agreement are to be used and expended within the Grant Period. Any funds not used or expended during the Grant Period must be returned to Eagle County. E. If, after payment of the Grant Award, Eagle County reasonably determines that payment was improper because the purposes for which the payment was made were misrepresented, or the terms of this • Agreement were breached, then upon written notice of such determination and request for reimbursement from Eagle County, Grant Recipient shall forthwith return such payment to Eagle County. F. In the event of litigation in connection with this Agreement, the prevailing party shall be entitled to recover all reasonable costs incurred, including attorney fees, costs, staff time and other claim related expenses. G. Grant Recipient shall comply at all times and in all respects with all applicable federal, state and local laws, resolutions and codes; and specifically, with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin or handicap. H. Grant Recipient shall not assign any of its rights or duties under this Grant Agreement to a third party without the prior written consent of County. County shall terminate this Grant Agreement in the event of any assignment without its prior written consent, in which case, any unused Grant Funds must be returned to County. I. Grant Recipient agrees that no agent, employee or volunteer of Grant Recipient shall be deemed an agent, employee or volunteer of County. J. Grant Recipient shall maintain, for a minimum of three (3) years, adequate financial and programmatic records for reporting to County on performance of its responsibilities hereunder. Grant Recipient shall be subject to financial audit by federal, state or county auditors or their designees. Grant Recipient authorizes County to perform audits or to make inspections during normal business hours, upon 48 hours notice to Grant Recipient for the purpose of evaluating performance under this Grant Agreement. Grant Recipient shall cooperate fully with authorized Health and Human Services representatives in the observation and evaluation of the program and records. Grant Recipient shall have the right to dispute any claims of misuse of funds and seek an amicable resolution with County. K. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any suit, right or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle County, Colorado. L. This Grant Agreement supersedes all previous communications, negotiations, and/or agreements between the respective parties hereto, either verbal, or written, and the same not expressly contained herein are hereby withdrawn and annulled. M. This Grant Agreement does not, and shall not be deemed or construed to confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against either Grant Recipient or County because of any breach hereof or because of any of the terms, covenants, agreements and conditions contained herein. 2 N. Invalidity or unenforceability of any provision of this Grant Agreement shall not affect the other provisions hereof, and this Grant Agreement shall be construed as if such invalid or unenforceable provision was omitted. O. Grant recipient agrees to the following: (a) Mandatory Reporting. Grant Recipient shall notify Health and Human Services ( "HHS ") immediately of all reports of suspected child abuse or neglect involving Grant Recipient, including, but not limited to, employees, volunteers and clients. HHS partners are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to HHS Children and Family Services - (970) 328 -8840. P. Grant Recipient certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. Funds will not be disbursed without a signed Grant Recipient Agreement. Please complete this page and return to the Eagle County Department of He: I and Hum: l Alr - Da,vrk L- • IviA) l V1 . , :.k.� .1ri /II U Name Si ature • 'AWL.. I ret or 121 I 20 Tit e l Date T.0 Mailing Address (,u2cj priap City, State, Zip COUNTY OF EAGLE, STATE OF COLORADO By and through the County Manager By. = . / %� - ith P. Montag, County Man • . er 3 O Part III: The Benefits to the Community of Your Services `tach an explanation of: (3 page maximum) — See Attachment #2 The number of and age group of people impacted How your program /project will improve the health and social well -being of the residents of Eagle County The methods and types of data used to track, report, and compare outcomes Please attach an interim report regarding the 2010 Community Service Grant funds you were awarded including outcomes based on the information provided in your previous application. (if applicable) Part IV: Your Budget Total Amount Requested: $ 27500 Percentage of Total Organizational Budget: 0.02% for services rendered in Eagle County. Percentage of Total Project Budget: 0.02% Attach copies of your expenditure and revenue budgets for 2010 (if applicable) and 2011. Attached. If you have several programs with independent funding sources, please explain. See attached budget. A. Long -term sources /strategies for sustaining the service /project past the 2011 grant year: Need Assessment: Increased demand for Early Childhood services and increased costs of these services, in addition to increased 'ed for translation services among the growing Latino population, has impacted the efficiency and communication of Early .ervention and Family Support services. The aging of the adult population also requires the addition of expanded personal care assistance and remodeling of facilities to provide for mobility access for non - ambulatory individuals. New Medicaid rules, which in most program areas require accounting for services in 15 minute intervals, are presenting especially difficult administrative and accounting demands. Unfortunately, along with increased demand has come decreased funding for case management this year both in the youth services and in the adult services. Restructured payment tiers have caused decreases in funding for clients whose level of need have not decreased. These decreases in funding limit Mountain Valley's ability to offer quality Day Program services and Evening Programming services. Finally, overall increases in operating costs, particularly energy and personnel, without corresponding funding increases necessitate increased reliance on both efficiency and support from local government. Plan of Action: Mountain Valley has a full -time employee who serves doubly as a translator and one of the Family Support Services liaisons to alleviate some of the cost of contractual translation services in Early Intervention. The organization has initiated a number of additional cost control mechanisms and has eliminated operating deficits in some areas. Positions have been eliminated with the corresponding responsibilities transferred to existing staff members. Actions have been taken and plans have been made to increase energy efficiency in all facilities. Transportation routes have been re- assessed and miles traveled have been reduced significantly as the result of Day Program facilities and generous donations and assistance from communities around the valley. Cost controls have also been initiated with regard to insurance claims, which should reduce premium increases during the coming year. Unfortunately, the cost of providing basic essential services remains extremely expensive and costs can increase drastically should the care needs of even a small number of individuals change. B. Other community partnerships and local /regional funding sources your organization will utilize toward this service /program ?: As mentioned in the Attachment #1, Mountain Valley has numerous partnerships in all programming throughout our service areas. Below are listed some of our primary partnerships for our clients. In addition to these partnerships, we are a constant employer and ' , ve contracts with organizations throughout the area to service our houses and clients. • Avon Library — There is an adult oriented session for the clients where they read stories, play music and do an art activity (once a month). This is a donated activity. • Breckenridge Outdoor Education Center — Clients go downhill skiing with this group once a month during the ski season. The clients have a partial scholarship for this activity. Mountain Valley Developmental Services pays for the remaining cost. • Eagle Bowl — This is a bowling activity that has historically been once a week, but may be cut back this year due to funding. Mountain Valley Developmental Services pays for this activity. • WEMCRD Field House in Edwards — This is a recreation center where the clients can attend free of charge on Mondays and Fridays. Clients can play basketball or soccer inside. This is a donated activity. • Loaded Joes — This is a coffee shop where clients go for coffee and fellowship twice a month. Mountain Valley Developmental Services pays for this activity. • Avon Recreation Center — Clients go swimming here every other Wednesday. Mountain Valley Developmental Services pays for this activity. • Gypsum Recreation Center — Clients go swimming here once a month. Mountain Valley Developmental Services pays for this activity. • Animal Shelter in Edwards — Every other Tuesday, clients go to see animals and pet them. This is a donated activity. • Beaver Creek Mini Golf — Clients go play mini -golf once a month in the summers. This is a donated activity. • Exercise Classes - Mountain Valley Developmental Services independently contracts with a gentleman to come Tuesdays and Thursdays for an hour to do exercise classes with the clients. • Music Classes - Mountain Valley Developmental Services independently contracts with a lady to come do music classes with the clients once a month for 45 minutes. This is another area we have had to reduce frequency and duration for budget purposes. Mountain Valley Developmental Services' Early Intervention and Family Support Services Programs work with the BrightStart Early Childhood Council team to serve children throughout the Eagle River Valley. BrightStart's mission is to work with parents and other community partners to develop a system of early childhood services that will help children enter school healthy and ready to learn, and to support parents and caregivers in their important work with children. Through the BrightStart Council, MVDS works with a team of people including representatives from the following organizations: Health and Human Services, Eagle County School District (ECSD), Child Find, Early Childhood Partners, Vail Rec District, ECSD Head Start, Colorado West, CSU Extension, Literacy Project, Rural Resort Region Early Childhood Council (RRRECC), Vail Valley Medical Center, Blue Lake Preschool, Eagle Valley Child Care Association, Eagle River Youth Coalition, Family Learning Center, Early Childhood Partners, SOS Outreach, KidsFirst, Vail Resorts Prater Lane, Family Learning Center, and the Avon Recreation District Together, these organizations work toward helping young children in the Eagle Valley area. Because Mountain Valley serves numerous families through both our Early Intervention program and the Family Support program, the committee greatly values both the services provided and the input and perspective on families and children before they enter the school system. U.S. Bancorp Foundation Rifle addition $500.00 United Way of Garfield County General $5,000.00 Geriatric SHOC (Students Helping) Services $2,000.00 Denver Active 20 30 • El $5,000.00 United Way of Eagle River Valley El $3,500.00 Vail Day Vail Valley Cares Program $3,000.00 Holy Cross Energy Round -Up Foundation Roofing $1,000.00 Daniels Fund El J. Robert Young Advised Fund through Aspen $10,000.00 Community Foundation General $5,000.00 Aspen Community Foundation General $15,000.00 Total Other Donations $50,000.00 C. What other government funding (either from Eagle County or other counties /towns) are you receiving for this project ?: Garfield County General i $45,500.00 City of Glenwood Springs General $5,000.00 Pitkin County General $65,000.00 City of Aspen General _ $5,000.00 Total Government Donations YTD I $120,500.00 D. How many times has Community Service Grant funding been awarded to your organization and how many times for this specific project? Mountain Valley has been continuously funded by the Community Service Grant of Eagle County since 1978 with the exception of last year (2009). We are greatly appreciative of the time and energy put into the funding process and hope that we can be reinstated into your funding cycle at a similar level of giving as before. Thank you for your time and consideration. All funding decisions made by the Board of County Commissioners are considered to be final.