HomeMy WebLinkAboutC11-008 Community Office of Resource Efficiency Pitkin County AGREEMENT BETWEEN EAGLE COUNTY
AND
THE COMMUNITY OFFICE OF RESOURCE EFFICIENCY IN PITKIN COUNTY
1 .1111/014
This Agreement ( "Agreement ") dated as of this day of , is
between the County of Eagle, State of Colorado, a body corporate and politic, by and through its
Board of County Commissioners ( "County "), and the Community Office of Resource Efficiency,
a Colorado nonprofit corporation, with a principal mailing address of PO Box 9707 Aspen,
Colorado ( "CORE ").
WHEREAS, the United States Department of Energy ( "DOE ") has partnered with Eagle,
Pitkin and Gunnison counties to create the Energy Smart Program (the "Program ") with the
objective to improve the energy efficiency of 10 %, or 4,300 homes in Eagle, Pitkin, and
Gunnison counties by 20 %, utilizing energy audits, resource centers, innovative financing
options, workforce training, and comprehensive results calculations; and
WHEREAS, the Program will establish one Energy Resource Center ( "Center) in each
county to promote the Program and to provide a simple and convenient resource to assist the
public in implementing energy efficiency and renewable energy improvements to existing
buildings;
WHEREAS, County is the lead recipient of the DOE grant for the creation and
administration of the Centers; and
WHEREAS, pursuant to the grant agreement, County is to manage and administer the
Program within the three counties and distribute a portion of those grant funds to a Center
located in Pitkin County and for the benefit of Pitkin County residents; and
WHEREAS, CORE is a non -profit corporation whose mission is to work cooperatively with
businesses, individuals, utilities and government entities to create measurable improvements in energy
and water efficiency in order to benefit the environment and develop a more sustainable economy; and
WHEREAS, County and Pitkin County have selected CORE to receive a portion of the
federal grant funds in order to operate the Center within Pitkin County; and
WHEREAS, County and CORE intend by this Agreement to set forth the scope of the
responsibilities of CORE in connection with the grant award and related terms and conditions to
govern the relationship between CORE and County in connection with said award.
AGREEMENT
NOW THEREFORE, based upon the representations by CORE set forth in the foregoing
recitals, for good and valuable consideration, including the promises set forth herein, the parties
agree to the following:
1. Scope of Services:
1.1 The term "Work" as used herein shall mean the tasks, services and activities
CORE is required to perform to fulfill its obligations under this Agreement, particularly set forth
in the attached Exhibit "A" labeled Scope of Services (hereinafter called the "Work ")
incorporated herein by reference. The Work is generally described as providing a
comprehensive, on -demand Energy Resource Center that will provide technical support to
Program constituents on residential building energy issues. CORE will help owners take
advantage of energy audit incentives and available rebates, connect them with qualified
contractors, provide feedback on potential improvements, provide available financing
information and follow up evaluations.
1.2 Any revision, amendment or modification of this Agreement shall be valid only if
in writing and signed by all parties. Except as may be expressly altered by the amendment, all
terms and conditions of this Agreement shall control. To the extent the terms and conditions of
this Agreement may conflict with Exhibit "A" or any future exhibits or amendments, the terms
and conditions of this Agreement shall control.
1.3 CORE agrees that CORE will not knowingly enter into any arrangement with
third parties that will conflict in any manner with this Agreement.
1.4 CORE has given the County a proposal for performing the Work and represented
that it has the expertise and personnel necessary to properly and timely perform the Work.
2. Effective Date and Term of Agreement:
2.1 This Agreement shall not be effective or enforceable until it is approved and
signed by both parties (hereinafter called "Effective Date ").
2.2 The parties agree that the Term of this Agreement shall be November 1, 2010
through December 31, 2011, unless earlier terminated or extended in accordance with the terms
of this Agreement. County shall not be liable to compensate CORE for any Work performed
prior to November 1, 2010 or after the termination of this Agreement.
2.3 This Agreement may be terminated by either party for any reason with 15 days
written notice, with or without cause, and without penalty. In the event CORE files for
bankruptcy or is declared bankrupt or dissolves, County may declare in writing that this
Agreement is terminated, and all rights of CORE and obligations of County, except payment of
accrued but unpaid fees set forth in Section 2.3 hereof, shall terminate immediately.
2.4 In the event of any termination of this Agreement, CORE shall be compensated
only for accepted performance up to the date of termination, however, before any final payment
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will be made, CORE shall forthwith return any and all unexpended funds, unused products and
materials, Program records, documents and reports, entirely or partially completed, whether in
electronic form or otherwise to County, together with any other data or materials supplied by
County.
3. Independent Contractor:
3.1 With respect to the Work hereunder, CORE acknowledges that it is receiving
grant money as a subgrantee for the purpose of providing Services to Pitkin County residents.
Nothing in this Agreement shall be deemed to make CORE or any of its agents, employees or
officers an agent or employee of County.
3.2 CORE shall not have the authority to, and will not make any commitments or
enter into any agreement with any party on behalf of County without the written consent of the
Board of County Commissioners.
3.3 CORE and its employees are not entitled to workers' compensation benefits
through the County. CORE is solely responsible for necessary and adequate workers'
compensation insurance and shall be responsible for withholding and paying all federal and state
taxes. CORE and its employees are not entitled to unemployment insurance benefits unless
unemployment compensation coverage is provided by an entity other than the County. CORE
hereby acknowledges full and complete liability for and timely payment of all local, state and
federal taxes imposed including, without limitation, tax on self - employment income,
unemployment taxes and income taxes.
4. Payment Terms:
4.1 CORE shall employ staff, and procure goods and services necessary to complete
the Work. Such employment and procurement shall be accomplished using the grant funds
and/or CORE's resources and shall not increase the maximum amount payable hereunder by the
County.
4.2 The maximum amount payable to CORE by County under this Agreement is
$188,268. Payment will be made on a monthly basis, as determined appropriate by County from
available associated DOE grant funds, upon invoice in the form and manner approved by
County. Such invoices shall be submitted monthly by CORE and shall accompany the quarterly
update reports, when such reports are due. Invoices must clearly demonstrate that the Work
describe herein is being or has been accomplished. County shall fully pay each invoice within
45 days of receipt thereof if the amount invoiced represents acceptable performance by CORE,
however, payment will be delayed if quarterly reports are not submitted in a timely manner.
4.3 If County is not satisfied with the completeness of a submitted invoice, County
may request Contractor to either revise the invoice or provide additional information before
payment will be made.
All invoices must be emailed to the following address to ensure proper payment:
adampalmerAeaglecounty.us
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4.4 If, prior to payment of compensation or reimbursement for services but after
submission to County of a request therefore by CORE, County reasonably determines that
payment as requested would be improper because the Work was not performed as prescribed by
the provisions of this Agreement, County shall have no obligation to make such payment. If, at
any time after or during the Term or after termination of this Agreement as hereinafter provided
or expiration of this Agreement, County reasonably determines that any payment theretofore
paid by County to CORE was improper because the Work was not performed as prescribed by
the provisions of this Agreement, then upon written notice of such determination and request for
reimbursement from County, CORE shall forthwith return such payment to County. Upon
termination of this Agreement as provided herein or expiration of the term, any unexpended
funds advanced by County to CORE shall forthwith be returned to County.
4.5 Notwithstanding anything to the contrary contained in this Agreement, no charges
shall be made to the County nor shall any payment be made to CORE in excess of the amount for
any work done in respect of any period after December 31st of the calendar year of the Term of
this Agreement, without the written approval in accordance with a budget adopted by the Board
of County Commissioners in compliance with the provisions of Article 25, Title 30 of the
Colorado Revised Statutes, the Local Government Budget Law (C.R.S. § 29 -1 -101 et seq.) and
the TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
5. Reporting and Notification
5.1 The quarterly reports required to be produced by CORE shall be in accordance
with the procedures of and in such form as prescribed by the County.
5.2 CORE shall submit a final report to county upon expiration or sooner termination
of this Agreement, containing an evaluation and review of CORE's performance and the final
status of CORE's obligations hereunder. In addition, CORE shall comply with all reporting and
meeting requirements, including quarterly meetings and reports updating CORE's progress on
the Work described herein.
5.3 Within 10 days after being served with any pleading in a legal action filed with a
court or administrative agency, related to this grant or which may affect CORE's ability to
perform its obligations hereunder, CORE shall notify county of such action and deliver copies of
such pleadings to the County's principal representative for receiving notice as identified herein.
If County's principal representative is not then serving, such notice and copies shall be delivered
to the Eagle County Manager at 500 Broadway, P.O. Box 850, Eagle, CO, 81631.
5.4 Copies of any and all subcontracts entered into by CORE to perform its
obligations hereunder shall be submitted to the County or its principal representative upon
request by the County. Any and all subcontracts entered into by CORE related to its
performance hereunder shall comply with all applicable federal and state laws and shall provide
that such subcontracts be governed by the laws of the State of Colorado.
6. Indemnification:
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Within the limits allowed by law, CORE shall indemnify County for, and hold and
defend the County and its officials, boards, officers, principals and employees harmless from all
costs, claims and expenses, including reasonable attorney's fees, arising from claims of any
nature whatsoever made by any person in connection with the negligent acts or omissions of, or
presentations by CORE. This indemnification shall not apply to claims by third parties against
the County to the extent that the County is liable to such third party for such claim without
regard to the involvement of CORE.
7. CORE's Professional Level of Care and Additional Duties:
7.1 In rendering its services hereunder, CORE shall comply with the highest
standards of customer service to the public. CORE shall provide appropriate supervision of its
employees to ensure the maintenance of these high standards of customer service and
professionalism, the performance of such obligation to be determined at the sole discretion of
County. In the event that County finds these standards of customer service are not being met by
CORE, County may terminate this Agreement, in whole or in part, upon ten (10) days notice to
CORE.
7.2 All funds received by CORE under this Agreement shall be or have been
expended solely for the purpose for which granted, and any funds not so expended, including
funds lost or diverted for other purposes, shall be returned to County. CORE shall provide the
County with progress reports as more specifically set forth in the attached Exhibit "A ".
7.3 CORE shall make, keep, maintain and allow inspection and monitoring by the
County of a complete file for all records, documents, communications, notes and other written
materials, electronic media files, and communications, pertaining in any manner to the Work or
the delivery of services (including, but not limited to the operation of programs) or goods
hereunder. CORE shall maintain such records until the last to occur of the following: (i) a period
of seven years after the date of this Agreement, along with any extensions or renewals, is
completed or terminated; or (ii) final payment is made hereunder, whichever is later, or (iii) for
such further period as may be necessary to resolve any pending matters, or (iv) if an audit is
occurring, or CORE has received notice that an audit is pending, then until such audit has been
completed and its findings have been resolved (the "Record Retention Period ").
7.4 CORE shall permit the County to audit, inspect, examine and/or copy CORE's
records related to this Agreement during the Record Retention Period to assure compliance with
the terms hereof or to evaluate CORE' s performance hereunder. If the Work fails to conform to
the requirements of this Agreement, the County may require CORE to promptly bring the Work
into conformity with the grant requirements at CORE's sole expense. If the Work cannot be
brought into conformance by re- performance or other corrective measures, the County may
require CORE to take necessary action to ensure that future performance conforms to grant
requirements and exercise the remedies available under this Agreement, at law or in equity in
lieu of or in conjunction with such corrective measures.
7.5 CORE shall permit the County to monitor its activities conducted pursuant to this
Agreement using any reasonable procedure, including but not limited to: internal evaluation
procedures, examination of program data, special analyses, on -site checking, formal audit
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examinations, or any other procedures. All monitoring by County shall be performed in a
manner that shall not unduly interfere with Grantee's performance hereunder.
7.6 CORE shall comply with all applicable federal, state and local rules, regulations
and laws governing the Work to be performed under this Agreement. CORE shall be solely
responsible for ensuring proper licensing and credentialing of those providing services under this
Agreement.
7.7 CORE shall comply with the requirements of the Civil Rights Act of 1964 and
Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color,
sex, age, religion, political beliefs, national origin, or handicap.
8. Notice:
Any notice required under this Agreement shall be given in writing by registered or certified
mail; return receipt requested which shall be addressed as follows:
COUNTY: CORE:
Adam Palmer Nathan Ratledge
Community Development Department Executive Director
500 Broadway 215 North Garmisch Street
P.O. Box 850 P.O. Box 9707
Eagle, Colorado, 81631 Aspen, CO 81612
With a copy to
Eagle County Attorney
500 Broadway
P.O. Box 850
Eagle, Colorado 81631
9. Insurance:
9.1 At all times during the term of this Agreement CORE shall maintain in full force
and effect the following insurance:
Insurance Type Coverage Minimums
• Workers' Compensation Statutory
• Employers Liability, including $600,000
Occupational Disease
• Comprehensive General Liability, including $1,000,000 per occurrence; $1,000,000
Broad Form Property Damage and personal injury general aggregate.
• Automobile Liability covering any auto $1,000,000 each accident
9.2 CORE shall purchase and maintain such insurance as required above and shall
provide certificates of insurance in a form acceptable to County upon execution of this
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Agreement. The above insurance policies shall include provisions preventing cancellation or
non - renewal without at least 45 days prior notice to CORE and the County by certified mail.
The above insurance policies shall also include clauses stating that each carrier shall waive all
rights of recovery, under subrogation or otherwise, against CORE or the County, its agencies,
officers, agents, employees and volunteers.
10. Non - Assignment and Subcontractors:
CORE shall not assign this Agreement or employ any subcontractor without the prior
written approval of the County. CORE shall be responsible for the acts and omissions of its
agents, employees and sub - contractors. CORE shall bind each subcontractor to the terms of this
Agreement. The County may terminate this Agreement, if CORE assigns or subcontracts this
Agreement without the prior written consent from the County, and any such assignment or
subcontracting shall be a material breach of this Agreement.
11. Jurisdiction and Confidentiality:
11.1 This Agreement shall be interpreted in accordance with the laws of the State of
Colorado and the parties hereby agree to submit to the jurisdiction of the courts thereof. Venue shall
be in the Fifth Judicial District for the State of Colorado located in Eagle County.
11.2 CORE acknowledges that, during the term of this Agreement and in the course of the
Contractor rendering the Services, the Contractor may acquire knowledge of the business operations of
the County not generally known or deemed confidential. CORE may also collect and retain
information from Program participants, including utility bills and other identifying information that
shall be treated as confidential and not disclosed to third parties outside of the Program. Any such
information must be marked as confidential. CORE shall not disclose, use, publish or otherwise
reveal, either directly or through another, to any person, firm or corporation, any such confidential
knowledge, information or data and shall retain all knowledge information or data which it has acquired
as the result of this Agreement in trust in a fiduciary capacity for the sole benefit of the other party
and/or Program participants during the term of this Agreement, and for a period of not less than five (5)
years following termination of this Agreement. Identifying information collected from Program
participants must always remain confidential. CORE recognizes that the County is subject to the
Colorado Open Records Act and nothing herein shall preclude a release of information by the
County subject is sub'
ect to the same.
11.3 Disclosure of County records or other confidential information by CORE may be
cause for legal action by third parties against County, CORE or their respective agents. CORE
shall indemnify, save and hold harmless the County, its employees and agents, against any and
all claims, damages, liability, and court awards incurred as a result of any act or omission by
CORE or its employees, agents, or assigns pursuant to the Sectionl 1.
12. Miscellaneous:
12.1 This Agreement constitutes the entire Agreement between the parties related to its
subject matter. It supersedes all prior proposals, agreements and understandings, either verbal or
written.
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12.2 This Agreement does not and shall not be deemed to confer upon or grant to any
third party any right enforceable at law or equity arising out of any term, covenant, or condition
herein or the breach hereof.
12.3 Invalidity or unenforceability of any provision of this Agreement shall not affect
the other provisions hereof, and this Agreement shall be construed as if such invalid or
unenforceable provision was omitted.
12.4 Notwithstanding any other provision to the contrary, nothing contained herein
shall constitute a waiver, express or implied, of any of the immunities, rights, benefits,
protection, or other provisions of the Colorado Governmental Immunity Act at C.R.S. § 24 -10-
101, et. seq., as amended (the "CGIA "). Liability for all claims or injuries to persons or property
arising from the negligence of the County, its departments, agencies, boards, officials and
employees is controlled and limited by the provisions of the CGIA.
12.5 Notwithstanding anything herein to the contrary, provisions of this Agreement
requiring continued performance, compliance, or effect after termination hereof, shall survive
such termination and shall be enforceable by County if CORE fails to perform or comply as
required.
12.6 Enforcement of this Agreement and all rights and obligations hereunder are
reserved solely to the Parties, and not to any third party. Any services or benefits which third
parties as a result of this Agreement are incidental to the Agreement and do not create any rights
for such third parties.
12.7 Waiver of any breach of a term, provision or requirement of this Grant or any
right or remedy hereunder, whether explicitly or by lack of enforcement, shall not be construed
or deemed as a waiver of any subsequent breach of such term, provision or requirement, or of
any other term, provision or requirement.
13. Prohibitions on Public Contract for Services:
If CORE has any employees or subcontractors, CORE shall comply with C.R.S. § 8 -17.5-
101, et seq., regarding Illegal Aliens — Public Contracts for Services, and this Contract. By
execution of this Contract, CORE certifies that it does not knowingly employ or contract with an
illegal alien who will perform under this Contract and that CORE will participate in the E- verify
Program or other Department of Labor and Employment program ( "Department Program ") in
order to confirm the eligibility of all employees who are newly hired for employment to perform
work under this Contract.
(a) CORE shall not:
(i) Knowingly employ or contract with an illegal alien to perform
work under this contract for services; or
(ii) Enter into a contract with a subcontractor that fails to certify to
CORE that the subcontractor shall not knowingly employ or
contract with an illegal alien to perform work under the public
contract for services.
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(b) CORE has confirmed the employment eligibility of all employees who
are newly hired for employment to perform work under this Contract
through participation in the E- verify Program or Department Program, as
administered by the United States Department of Homeland Security.
Information on applying for the E- verify program can be found at:
http: / /www.dhs.gov /xprevprot/programs /gc 1185221678150.shtm
(c) CORE shall not use either the E- verify program or other Department
Program procedures to undertake pre - employment screening of job applicants
while the public contract for services is being performed.
(d) If CORE obtains actual knowledge that a subcontractor performing
work under the public contract for services knowingly employs or
contracts with an illegal alien, the Contractor shall be required to:
(i) Notify the subcontractor and the County within three (3) days that
CORE has actual knowledge that the subcontractor is employing or
contracting with an illegal alien; and
(ii) Terminate the subcontract with the subcontractor if within three (3)
days of receiving the notice required pursuant to subparagraph (i) of
paragraph (d) the subcontractor does not stop employing or contracting
with the illegal alien; except that the CORE shall not terminate the
contract with the subcontractor if during such three days the subcontractor
provides information to establish that the subcontractor has not knowingly
employed or contracted with an illegal alien.
(e) CORE shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the
department is undertaking pursuant to its authority established in C.R.S. § 8-
17.5- 102(5).
(f) If CORE violates these prohibitions, the County may terminate the
contract for a breach of the contract. If the contract is so terminated specifically
for a breach of this provision of this Contract, CORE shall be liable for actual and
consequential damages to the County as required by law.
(g) The County will notify the office of the Colorado Secretary of State if
CORE violates this provision of this Contract and the County terminates the
Contract for such breach.
11 SIGNATURE PAGE TO FOLLOW //
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first
above written.
COUNTY OF EAGLE, STATE OF
COLORADO, By and Through Its
Board of County Commissioners
—
ATTEST: By:
Sara J. Fisher, hairman
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Te. J. Simont � , Clerk to th
Board of County Commission - e oto . ;v4° v P ,
COMMUNITY OFFICE FOR RESOURCE
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EXHIBIT A
Contractual Scope of Work
Energy Resource Center
Eagle County/ Energy Smart Program
81.128 EECBG Program
• Objective: To provide a comprehensive, on- demand resource center that will provide technical
support to program participants on residential building energy issues.
• Duration: November 1 2010 through December 31S 2011.
• General Activities: Pitkin County's Energy Resource Center ( "Center ") will be hosted by
CORE. CORE will operate the Center and offer a comprehensive set of residential consumer resources
that support retrofit activities to Pitkin County residents including home - energy assessments, energy
conservation suggestions and implementation of energy conservation measures (ECM). CORE must
employ at least one full -time "home energy advisor," whose purpose is to help homeowners identify
opportunities for energy retrofit, supply technical support and provide retrofit return on investment tools
and financing advice.
CORE will provide the following resources for the Center: a website, phone line, and storefront access
for homeowners considering energy retrofits. The Center will be linked to the Governor's Energy Office
(GEO), local utilities, and other complementary agencies to maximize market penetration and delivery of
resources. CORE will also provide take -home topical information sheets and computer workstations that
will allow consumers to access on -line forms and applications. CORE will also ensure that the Center
will serve as a showcase for materials and literature on all home efficiency related information applicable
to the Program.
CORE will also support local capacity building through education and training events including best
practice workshops, PACE enrollment events and access to building diagnostic tools. CORE will engage
experts to conduct demonstrations at such educational and training events using the residential energy
diagnostic equipment in addition to other topical teaching tools.
CORE will maintain regular business hours of 9:00 a.m. to 5:00 p.m. Monday through Friday and will
open the Center to the public during these times. In addition, CORE will host occasional events outside
of normal business hours, such as Saturday markets and educational and training events. CORE will not
be entitled to bill at overtime and/or double time rates for work done outside of normal business hours.
CORE will also provide or obtain marketing services promoting the Center. Marketing of the Center
should be focused on increasing participation in the Program. Marketing efforts will take advantage of
existing community networks and venues such as Saturday markets, fairs, expos, and special events to
network with homeowners and provide face -to -face referrals for the Center. Marketing may include local
television, print, Internet, and radio with a focus on peer -to -peer contact. CORE will localize and
distribute content materials generated by the regional marketing personnel.
CORE will coordinate with the Eagle County and Gunnison County Centers to efficiently share resources
and minimize costs.
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Additional Activities:
• Best Practice Workshops: CORE shall host 6 workshops per year for professionals within the residential
energy services sector, including but not limited to building science for cold climates, mechanical systems,
renewable energy systems and energy analysis. CORE may engage and use grant funds to pay a third -
party specialist to conduct these workshops on its behalf. Grant funds used for these workshops must not
exceed the budgeted amount shown herein.
• Policy Planning Summit: CORE shall coordinate with the Eagle County and Pitkin County Centers to host
one regional policy - planning summit during the Grant Period. For the Policy Planning Summit hosted by
CORE, CORE must secure a venue, book speakers provide food, invite statewide stakeholders and produce
event material. CORE may engage and use grant funds to pay a third -party specialist to conduct the Policy
Planning Summit on its behalf. Policy Planning Summits rotate annually between the counties. Grant
funds used for the Policy Planning Summit must not exceed the budgeted amount shown herein.
• PACE enrollment events: CORE shall coordinate and host approximately 4 -6 events per year for residential
energy consumers focused on supporting the development of individual energy action plans as related to
available fmance programs. CORE may engage and use grant funds to pay a third party specialist to
conduct these PACE enrollment events on its behalf. Grant funds used for the PACE enrollment events
must not exceed the budgeted amount shown herein.
Qualifications and Staffing: Staffing decisions will be made in the discretion of CORE's executive
director, but must include at least one full -time equivalent Home Energy Advisor and may not exceed the
Center staffing budget amount.
The hourly rate, as paid out of grant funds, for CORE's staff members will not exceed:
• One Home Energy Advisor at $25 per hour
• One Community Coordinator at $25 per hour
The Home Energy Advisor should possess the following qualifications:
• At a minimum, an undergraduate college degree with preference given to candidates with degrees in
related fields such as engineering and architecture.
• Understanding of residential construction methods and materials.
• Candidates must professional qualifications from RESNET, BPI, ASHRAE, USGBC or equivalent.
• Experience in building analysis and/or building science.
• Understanding of residential building energy topics, including building envelopes, construction
techniques, mechanical systems and renewable energy systems
• Knowledge of residential scale cost/benefit analysis of building energy retrofits.
• Ability to make professional public presentations.
• Demonstrates excellent customer service and organizational skills
• Basic computer graphic skills to support development of Center materials
• Strong competence in MS Office
• Familiarity with energy- related incentive programs in Colorado
Center Budget: Table A
Activity Year 1 Year 2 Year 3 Total
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Staffing $92,000 $92,000 $92,000 $276,000
Events/resource development $12,500 $12,500 $12,500 $37,500
Marketing /resource development $12,500 $12,500 $12,500 $37,500
Best Practice Workshops $12,000 $12,000 $12,000 $36,000
Policy Planning Summit 0 $25,000 0 $25,000
PACE enrollment events $6,666 $6,666 $6,666 $19,998
Regional Finance Program $20,000 $20,000 $20,000 $60,000
Administration
Administration $7,602 $7,602 $7,602 $22,807
Building Diagnostic Equipment $15,000 $15,000
Total $178,268 $188,268 $163,268 $431,998
Budget amounts for Years 2 and 3 are not included in this contract and are for planning and
reference purposes only.
Budgets outlined for Staffing, Events, Marketing/resource development, Best Practice Workshops, Policy
Planning Summit, and PACE enrollment events are not to exceed amounts granted from the Department
of Energy only. Actual events are to be discussed and agreed upon by the Program Management Team
(which includes representation from each of the three ERCs and Jurisdictional Program Managers) and
approved by the County prior to implementation, and all reimbursements will be for actual direct costs
with the event or staff person(s) only.
Performance and Metrics
The Energy Smart Program has a stated goal of realizing a 20% energy savings in participating homes
with a 10% overall market penetration. The Centers are a primary identified tool to achieve this goal. As
such, the following deliverables are identified:
• Centers are to demonstrate full spectrum of customer services: Information access, meeting
availability, rebate, incentive, and financing information, customized customer plans and records,
contractor coordination, work completion, improvement savings data tracking.
• Centers are expected to log consumer inquiries to each Center with services provided.
• Centers must also record the action taken by consumers as a result of the program.
• When possible, each Center should enter quantitative building energy data into the regional
Energy Smart tracking software currently under development.
• Collected data, should, at a minimum, include: total building energy use, square footage, total
building energy cost, estimated savings in dollars and GHG.
• If a consumer decides to install ECMs, each Center should collect data that includes ECM type,
installed cost, energy savings, energy cost savings, and GHG emissions reductions.
• Tracking of the number of participating homes in their region as it pertains to the stated market
penetration goals.
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•
• Identify and implement alternative methods for such achievement within the overall scope and
Center intent as approved by Jurisdictional Program Managers.
Energy Resource Center Hosts:
o The Office for Resource Efficiency: Gunnison County
o Andris Zobs
o 202 E. Georgia
o Gunnison, CO 81230
o DUNS#: 141815949
o The Community Office for Resource Efficiency: Pitkin County
o Katherine Dart
o 111 M Aspen Business Center
o Aspen, CO 81611
o DUNS#: 942627092
o Eagle County Government
The Valley Home Store
PO Box 850
Eagle, CO 81631
DUNS #: 084024447
Payment Terms: Payments are to be made on a monthly basis upon submittal of an invoice as provided
in the Agreement. Payment may be delayed pending timely submittal of report updates, completion of
deliverables as identified above, and submittal of proper invoice for payment. The invoice shall
accompany the necessary details in the quarterly reports which include the following:
1. Staff time allocated to the specific projects and scope of work identified in the Activities Section
of this document
2. Specific activities, meetings, events participated in by staff of the Center.
3. Quantitative updates to Program participation including numbers from the past quarter as well as
Total numbers demonstrating the following:
a. Number of Participants in the program
b. Number and type of EE improvements contracted /pending
c. Number of loans or Program financing implemented
d. Number of EE home projects completed
4. Complete Request for Payment format as prescribed by the County and Department of Energy
protocol. Request for Payments will be in reimbursement format for expenses incurred by the
Grantee during the time period being reported. Only expenses clearly articulated and
demonstrated as relevant to the Scope of Work described herein can be reimbursed by the
County.
5. Additional information on Program development, changes the Center is facilitating relevant to the
Activities.
6. Any significant staff or role and responsibility changes.
Report Deadlines: For 2010 -2011 scope of this agreement, the report deadlines are 5 pm on the
identified date, or if the date falls on a weekend or holiday, the following business day as follows:
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• December 31, 2010
• March 31, 2011
• June 30, 2011
• September 30, 2011
• December 31, 2011
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