HomeMy WebLinkAboutC10-332 Annual Emergency Mangement Program Grant Application r �, * Colorado Division of Emergency Management (CDEM)
`- Emergency Management Program Grant (EMPG)
Local Emergency Manager Support (LEMS)
% A/ Program Funding Application
ivipa`1
Staffing Pattern for FFY2011
Note: This for MUST be resubmitted whenever the jurisdiction has personnel changes.
JURISDICTION: Eagle County
la) 2) 3) 4)
Date of Appoint- Employee Status- Type
Classification Specification /Full ment or of Appointment
Employee Name Position Title Date Hi red SEE INSTRUCTIONS
Bar Smith Emer•enc Mana•ement Director 4/22/2002 Permanent - Exem•t
1 b) 5) 6) 7) 8) 9) 10) 11)
Jurisdiction Gross Annual Percent
Gross Annual Employer- Total LEM LEM LEMS LEMS
salary (All job Provided Hours/ Hours/ Hours/ Eligible Eligible
PAID Employee Name titles) Benefits Week Week Week Salary Benefits
Barry Smith 79997 28208 40+ 40+
Totals 79997 28208 ... ., .
I()-332
i
I �I
I
i
� i
Part II: Jurisdiction Information and Signatures
Jurisdiction Name: Eagle County
Emergency Program Manager
Name: Barry Smith
i Job Title: Emergency Management Director
Mailing Address: P.O. Box 850
Eagle, CO 81631
Physical Address (if different):
3289 Cooley Mesa Road, Gypsum, CO 81637
Phone Contact Information
Office Phone number: 970- 328 -3545
24 Hour Emergency Line: 970 - 479 -2201
Office Fax: 970- 328 -8694
Cellular: 970 -471 -4048 (not for public dissemination)
Pager: None
E -Mail Address: barry.smith�}aeaglecounty.us
Employment Status (Please indicate how many)
Paid Full Time: 40+ Paid Part Time: Volunteer: Other:
Jurisdiction Job Title Program Manager Reports to: Public Works Executive Director
Hours worked per week for jurisdiction in all job titles: 40+
Hours worked per week devoted to Emergency Management: 40+
Additional Emergency Management Staff
Type of Employment How many? Total staff hours/week Total E.M. hours/week
Paid full time p rofessi
onal
Paid full time clerical
Paid part time professional
Paid part time clerical
Volunteer
Other personnel
Senior Elected Official (Name and Title) Sara J. Fisher, Chairman, BoCC
Chief Executive Officer (if different from above) Keith Montag, County Manager
Signature/Chi xecuY ����� — •
Signatur mergency ager.
Date / b1, t)
i
adrit,
E 4,, Colorado Division of Emergency Management (CDEM)
Emergency Management Program Grant (EMPG)
Local Emergency Manager Support (LEMS)
k CMA Program Funding Application
Staffing Pattern and Program Funding for FFY2011
Note: This for MUST be resubmitted whenever the jurisdiction has personnel changes.
'JURISDICTION: Eagle County
Salaries & Benefits
Sala
A (Staffing LEMS Repo Eligible rt Blo 10 Total): $79,997
LEMS Eligible Benefits
B (Staffing Report Block 11 Total): $28,208
C Total Salary and Benefits (a +b): $ $ 108,205.00 I
Travel Expenses
Local Travel
D (mileage, fleet expense, or other): $ 10,059.00
E Out of State Travel:
Conference & Seminars (Registration Fees,
F Hotels, etc.): $ 1,000.00
Training
G (Registration Fees, hotels, etc.):
H Per Diem:
Other
(designate): CEMA dues $ 45.00
J $ $ 11,104.00 I
Office Support Expenses (more than $200 for year)
K Office Supplies and Materials:' $ 1,000.00
L Equipment Purchase: $
M Equipment Lease: $
N Rent, Utilities, etc.: phone /radio /computer $ 2,200.00
O Printing & Copying: $
P Postage: $
Other
Q (designate): $
R Total Office Support Expenses (K +L +M +N +O +P +Q): $ $ 3,200.00
S Total Request (C +J +R): $ 122,509.00
T Federal (Eligible for Reimbursement) Amount (One half of S): $ 61,254.50
121 OG.) 21))
Jurisdiction mergency Manager Signature Date
1 1&o la
Jurisdiction / ief Financial Officer Signature Date
CDEM Regional Field Manager Signature Date
I
i
�i
Annual Work Plan Template
Jurisdiction: Eagle County
Estimated Relevant Target
Planned Activity Completion EMF(s) Capabilities
Date Addressed
First Quarter (10/01/10 - 12/31/10)
January 10, 1 1
Submit State EMPG uarterl narrative and 2011
q Y
reimbursement request reports to appropriate
authorities.
Attend monthly Radio user, Public Safety 1st Thursday of 1,2,3,4,5, 1,2,3,4, 14, 18,
Council, and PIO Group Meetings to each month 6,7,8,9,10, 19, 23, 24, 25,
provide and receive input into public safety 11,13,14,15 26, 27, 28, 29,
concerns for Eagle County. 30, 31, 32, 33,
34, 36, 37
Update COOP contact list for County Depts. October 15, 2,6 1,15
2010
Work with the Eagle County PIO group, to October 7,10,15 1,2,4,6,14,15,19,
develop Joint Information System protocols 15,2010 25,28,36,37
for BoCC adoption and inclusion into the
Eagle County Emergency Operations Plan.
Work with the Eagle County partners, to November 15, 4,6,7,11,13 1,3,4,6,10,15,18,
develop Damage Assessment annex for 2010 19,35,36,37
BoCC adoption and inclusion into the Eagle
County Emergency Operations Plan.
Work with the Eagle County partners, to November 15, 6,7,10,15 1,3,4,14,15,17,
develop Evacuation/Mass Care/Re -Entry 2010 18,19, 20, 23,
annex for BoCC adoption and inclusion into 25, 26, 28, 33,
the Eagle County Emergency Operations 35, 36, 37
Plan.
Attend FEMA IEMC E901 in Emmitsburg October 10, 6,7,8,11,13, 3,14, 15, 16,17,
2010 14 18, 19, 23, 28,
35, 36, 37
Participate in NWAHEMR planning efforts 3` Wednesday 6,8,14, All
of every month
Work with Towns and Special Districts for 4 Thursday of 2,3,5,6,8,10, 1, 2, 3, 4, 10, 18,
revise County PDM plan which includes every month 11,12,15 19, 37
countywide CWPP
Work with Eagle County Joint Training November 1, 6,13,14 1, 14, 18, 19,
Officers Association to prepare countywide 2010
three year Training and Exercise calendar.
Work with CSU Extension Service, Fair December 31, 3,4,6,7,8,11, 1,3, 4, 11, 14,
Board, CVMF and Eagle County Animal 2010 13 15, 16, 17, 18,
Services to develop Animal response Plan 19, 20, 25, 37
and team.
Work with Eagle County partners to develop December 31, 6,7,11,12,15 1, 2, 3, 4, 14, 15,
a Disaster Declaration annex to the Eagle 2010 16, 18, 19, 23,
County EOP. 24, 28, 35, 36,37
Represent Emergency Management on the Quarterly 2,3,4,5,6,8, 1, 3, 4, 5, 10, 11,
Governors Forest Health Advisory Council. Meetings TBD 11,15 19, 23, 37
Remind all Pertinent Agencies to update December 27, 6,7,8,9,11 1,14,15,16
State Resource Inventory and ECAlert data. 2010
Annual Work Plan Template
Jurisdiction: Eagle County
Estimated Relevant Target
Panned Activity Completion EMF(s) Capabilities
Date Addressed
Second Quarter (01 /01 /11 - 03/31/11)
April 10, 2011 1 1
Submit State EMPG quarterly narrative and
reimbursement rdquest reports to appropriate
authorities.
Attend monthly Radio user, Public Safety 1st Thursday of 1,2,3,4,5, 1,2,3,4, 14,
Council, and PIO Group Meetings to provide each month 6,7,8,9,10, 18, 19, 23,
and receive input into public safety concerns for 11,13,14,1 24, 25, 26,
Eagle County. 5 27, 28, 29,
30, 31, 32,
33, 34, 36,
37
Update COOP contact list for County Depts. January 15, 2011 2,6 1,15
Represent Emergency Management on the Pending 2,3,4,5,6,8 1, 3, 4, 5,
Governors Forest Health Advisory Council. decisions of new , 11,15 10, 11, 19,
Governor 23, 37
Work with Towns and Special Districts for 4"' Thursday of 2,3,5,6,8,1 1, 2, 3, 4,
revise County Pip plan which includes every month. Due 0, 10, 18, 19,
countywide CWFP January 31st 11,12,15 37
Attend Mass Cas salty Incident (MCI) January 10 - 13, 6, 7, 8, 11, 1, 3, 4, 14,
conference with hospital partners in San Diego 2011 13 16, 18, 19,
29, 30, 31,
33, 34,37
Work with the Eagle County partners, to February 28, 6,7,8,9,11 1,3,4,14,15,
develop Fatalities Management annex for BoCC 2011 17, 18,29,
adoption and inclusion into the Eagle County 30, 34
Emergency Oper tions Plan
Work with the Eagle County partners and the March 31, 2011 6,7,8,9,11 1,3,4,14,15,
RETAC, to develop Mass Casualty Incident 17, 18,29,
annex for BoCC .doption and inclusion into the 30
Eagle County Emergency Operations Plan
Work with Public Health Partners to complete January 31, 2011 6,7,8,9,11, 1,3,4,14,15,
Project Public Hekalth Ready Plan for Eagle 15 17, 19, 33,
County. 35, 36, 37
Facilitate ICS -30 course March 31, 2011 7,13 14,15
Facilitate Inciden Commander Course March 31, 2011 7,13 14,15
Conduct EOP/E C orientation exercise January 31, 2011 7,13 14,15
Conduct inter -op rable communication drill March 31, 2011 7,8,10,14 2,14,18,
Conduct Transpo ation Incident Orientation March 31, 2011 7,8,9,10, 14,15,16,
11, 14 18,29,30,34
Participate in Wildfire AOP process March 31, 2011 2,6,7,11 1,2, 14, 15,
18, 23,37
Develop Emerger cy Resource Agreement March 31, 2011 1,6,7,8,11 1,14,15,16,
36,37
Remind all Pertinbnt Agencies to update State March 21, 2011 8,9,11 1,14,15,16
Resource Inventory and ECAlert data.
i
Annual Work Plan Template
Jurisdiction: Eagle County
Estimated Relevant Target
Planned Activity Completion Date EMF(s) Capabilities
Addressed
Third Quarter (04/01/11 - 06/30/11)
April 10, 2011 1 1
Submit State EMPG quarterly narrative and
reimbursement request reports to appropriate
authorities.
Attend monthly Radio user, Public Safety 1st Thursday of 1,2,3,4,5, 1,2,3,4, 14,
Council, and PIO Group Meetings to provide each month 6,7,8,9,10, 18, 19, 23,
and receive input into public safety concerns for 11,13,14,15 24, 25, 26,
Eagle County. 27, 28, 29,
30, 31, 32,
33, 34, 36,
37
Update COOP contact list for County Depts. April 15, 2011 2,6 1,15
Represent Emergency Management on the Pending 2,3,4,5,6,8, 1, 3, 4, 5,
Governors Forest Health Advisory Council. decisions of new 11,15 10, 11, 19,
Governor 23, 37
Work with County partners to conduct a April 30, 2011 3,6,13,14 1,3,14,15
functional flooding exercise
Facilitate ICS -400 Course June 30, 2011 7,13 14,15
Facilitate ICS -402 Course June 30,2011 7,13 14,15
Facilitate EOC Operations course April 15, 2011 7,13 14,15
Work with the Eagle County partners to develop May 31, 2011 6,7,8,10,11, 1,15,25,28
Public Information and Warning annex for 15
BoCC adoption and inclusion into the Eagle
County Emergency Operations Plan
Work with the Eagle County partners and the June 30, 2011 6,7,8,9,11 1,3,14, 18,
Utility Providers, to develop Mass Casualty 19,29,30,31
Incident annex for BoCC adoption and inclusion
into the Eagle County Emergency Operations
Plan
Conduct EOP/EOC orientation exercise June 30, 2011 7,13 14,15
Conduct Transportation Incident Drills May 31, 2011 3,6,13,14 1,3,14,15
Execute Emergency Resource agreements with June 30, 2011 1,6,7,8,11 1,14,15,16,
private companies for resource use. 36,37
Remind all Pertinent Agencies to update State June 27, 2011 8,9,11 1,14,15,16
Resource Inventory and ECAlert data.
Annual Work Plan Template
Jurisdiction:' Eagle County
Estimated Relevant Target
Planned Activity Completion EMF(s) Capabilities
Date Addressed
Fourth Quarter (07/01/11 - 09/30/111
July 10, 2011 1 1
Submit State EMPG quarterly narrative and
reimbursement request reports to appropriate
authorities.
Attend monthly Radio user, Public Safety 1st Thursday of 1,2,3,4,5, 1,2,3,4, 14, 18,
Council, and PIO Group Meetings to provide each month 6,7,8,9,10, 19, 23, 24, 25,
and receive input] into public safety concerns for 11,13,14,15 26, 27, 28, 29,
Eagle County. 30, 31, 32, 33,
34, 36, 37
Update COOP contact list for County Depts. July 15, 2011 2,6 1,15
Represent Emergency Management on the Pending 2,3,4,5,6,8, 1, 3, 4, 5, 10,
Governors Forest Health Advisory Council. decisions of new 11,15 11, 19, 23, 37
Governor
Facilitate ICS -30i) Course , September 30, 7,13 14,15
2011
Facilitate WMD Awareness Course September 30, 7,13 14,15
2011
Work with the Eagle County partners to develop August 31, 2011 6,7,8,9,11 1,3,4,14,15,17,
a Hazardous Materials Incident Response annex 18,19, 20, 23,
for BoCC adoption and inclusion into the Eagle 25, 26, 28, 33,
County Emergency Operations Plan 35, 36, 37
Work with the Eagle County partners to develop September 30, 6,7,8,9,11 1,3,4,14,15,17,
a Explosive Materials Incident Response annex 2011 18,19, 20, 23,
for BoCC adoption and inclusion into the Eagle 25, 26, 28, 33,
County Emergency Operations Plan 35, 36, 37
Conduct EOP/ECC orientation exercise August 31, 2011 3,6,13,14 1,3,14,15
Conduct Transportation Incident Tabletop September 30, 3,6,13,14 1,3,14,15
2011
Complete NIMS ast update and rollup September 15, All 1,2,4,5,6,7,10,
2011 14,15,16,18,19,
28,36
Complete requirements for a "StormReady" September 30, 4,6,10,11, 1,2,3,4,10,14,
designation from the National Weather Service. 2011 15 15,18,19,25,28
Remind all Pertinent Agencies to update State September 26, 8,9,11 1,14,15,16
Resource Inventory and ECAlert data. 2011
Annual Work Plan Template Instructions
Use the 15 EMF categories as a framework for planning your annual work program and consider identified
capability gaps or shortfalls that need to be addressed. This can be done in four steps.
❑ First, consider your community's long -term strategy for developing and sustaining an all - hazards
preparedness strategy, including initiatives that can be accomplished during the grant performance
period as well as those objectives that will need to be phased over multiple years (please consult your
CDEM Regional Field Manager if you would like technical assistance in developing a 3 -5 year strategic
plan that outlines the direction in which you would like to take your program).
❑ Second, identify annual planned activities that, when completed, will assist you in achieving your
strategic vision.
❑ Third, place those activities that can be accomplished during the current performance period on the
Annual Work Plan Template in the quarter that you expect the activity to be completed, including the
expected and, if possible, measurable outcome of the planned activity.
❑ Fourth, indicate the Emergency Management Function (EMF) number(s) and Target Capability
number(s) that are related to the planned activity.
❑ Finally, submit the finished document to your assigned CDEM Regional Field Manager (hard copy and
electronically). The submitted document will then represent your annual work plan for the CDEM
LEMS grant. It will be reviewed and negotiated, and the final approved version will be the scope of
work that will be part of the grant when it is issued.
Best Practices /Sample Planned Activities for Annual Work Plan
Estimated Relevant Target
Planned Activity Completion EMF(s) Capabilities
Date Addressed
First Quarter (10 /01 /10 — 12/31/10)
Administer EMP grant and submit quarterly reports
to CDEM Regional Field Manager by established 1/15/2011 1 1
deadlines.
Submit EMPG quarterly reimbursement
request/financial report forms to CDEM Regional 1/30/2011 1 1
Field Manager by established deadlines.
Review emergency management mutual aid 11/30/2010 5 8,9,14,15,16,
agreements, revise as needed, & obtain formal 18,19,22,23,
approval. 24,27,30,34
Conduct monthlylquarterly meetings with LEPC or 12/31/2010 2,6,7,11 1,4,14,15,18,
All- Hazards Board. 19,36
Update job descri.tions of positions and personnel 12/10/2010 1,2 1
identified on the EMPG staffing pattern form.
Obtain/update StormReady designation, in
1,2,3,4,10,14,
cooperation with the National Weather Service, and 4,6,10,11,1
develop corresponding severe weather plans and 12/31/2010 5 15,18,19,25,
28
procedures.
Utilize CDEM - Request for Assistance Form when
requesting resources outside mutual or auto aid 12/31/2010 1,7,8,9,11 1,14,15,16
agencies.
Update jurisdictional base plan to reflect Lines of
Succession and identify NIMS/NRF as guiding 12/31/2010 2,6 1,15
principles for local plans developed under the ESF
format.
Identify 2 ESFs ok Annexes to revise within the year
based upon identified gaps and establish initial 12/31/2010 6 1
planning teams.
Establish a County/Tribal EOC ESF Emergency
Response Coordinators matrix with identified levels 12/31/2010 6,11 1,15
of activation and Staffing patterns for each.
Develop a local vere Weather Plan to include a
notification component to advise and warn the 4,6,10,11,
public. (e.g., reverse 911 networks, EAS, NOAA 12/31/2010 15 1,2,4,25,28
weather radios, sirens, TV override, etc.)
Develop /update and implement local and regional 12/31/2010 6,7,9,10, 1,2,14,15
emergency mana €ement protocols. 11,15
Maintain situational awareness on State WebEOC
system during res Jonse operations and in
coordination with local and regional emergency 6,7,8,9,10,
management protocols. Ensure timely situational 12/31/2010 11,15 1,2,14,15
reports are provided to County, Tribal, Regional and
State EOC by pre - identified criteria.
Continue support:provide training and exercising
opportunities for all first response disciplines,
including ICS/NIvIS training. (ICS position- specific
training for applicable first response personnel, ICS- 12/31/2010 7,13 14,15
402 for elected officials within the jurisdiction).
Offer ICS/NIMS training with local and partner
resources, and promote the use of online training
411 a
State of Colorado
Department of Local Affairs
, DIVISION OF EMERGENCY MANAGEMENT
' •''° Hans Kellam, Director
.` C'Y M.A■k‘ °'
To be completed at least Semi - Annually by staff funded 100% by a federal grant or the
combined federal grant and any required matching funds.
Date: December 6 2010
Name: Barry Smith
Jurisdiction: Eagle County, Colorado
Grant: Pending EMPG
I, Barry Smith, Eagle County Emergency Management Director, do hereby acknowledge that I
am paid 100% by the EMPG Grant program and/or by
funds used as the required non - federal matching contribution to the grant, and I certify that all of
my activities for the period October 1, 2010 to March 31, 2011 are eligible within the grant
program.
( �// Date: 12-1
g
Si ned and'Certified
Date: OU
As the Supe visor of this position, I too certify that the statements above are an accurate
reflection oft e duties and work efforts of the employee.
9195 E Mineral Ave., Ste. 200, Centennial, CO 80112 -3549 (720) 852 -6600 FAX (720) 852 -6750
I
I •
•
•
•
•
I
•
•
