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C10-274 Early Headstart Continuation Grant for 2011
APPLICATION FOR 2. DATE SUBMITTED: Applicant Identifier FEDERAL ASSISTANCE 08CH0149 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY STATE: State Application Identifier Application Preapplication [Construction El Construction 4. DATE RECEIVED BY FEDERAL AGENCY: Federal Identifier © Non - Construction ❑ Non - Construction 08CH0149 - 200 5. APPLICANT INFORMATION Legal Name: Organizational Unit: EAGLE COUNTY HLTH & HUM SVCS Department: HHS: Office of Head Start Organizational DUNS: 084024447 Division: HHS: Office of Head Start Address: Name and telephone number of the person to be contacted on matters Street: 551 Broadway involving this application (give area code) P.O. Box 660 Prefix: Middle Name: City: Eagle First Name: Rosie County: N/A Last Name: Moreno State: CO Zip Code: 81631 Suffix: Country: N/A Email: rosie.moreno @eaglecounty.us 6. EMPLOYER IDENTIFICATION NUMBER (EIN) Phone Number (give area code) Fax Number (give area code) 846000762 (970)328 -2605 (970)328 -2602 8. TYPE OF APPLICATION 7. TYPE OF APPLICANT (enter appropriate letter in box) B El New © Continuation C Revision Other (specify) If Revision, enter appropriate letter(s) in box(es): 1 Other (specify) 9. NAME OF FEDERAL AGENCY: HHS / ACF / OHS 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTION TITLE OF APPLICANTS PROJECT: 93.600 2011 EHS Continuation Application - Cycle 2 TITLE (Name of Program): Head Start / Early Head Start 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States etc.): Eagle County 13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date: 01/01/2011 Ending Date: 12/31/2011 a. Applicant: 3rd District b. Project: 3rd District 15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal $424,748 a. YES THIS PREAPPLICATION /APPLICATION WAS MADE AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b. Applicant $130,540 c. State $0 Date: d. Local $0 b. NO © PROGRAM IS NOT COVERED BY E.O. 12372 e. Other $0 11 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW f. Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. Total $555,288 C Yes If "Yes," attach an explanation. © No 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a. Authorized Representative Prefix: First Name: Sara Middle Name: Last Name: Fisher Suffix: b. Title: Authorizing Official c. Telephone number: (970)328 -2605 d. Signature of Authorized Representative: , e. Date Signed: R 2t $D Standard Form 424 (Rev.9 -2003) 'Prescribed by OMB Circular A -102 OMB Approval No. 0348 -0040 ASSURANCES - NON - CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348 - 0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, 1 certify that the applicant: 1. Has the legal authority to apply for Federal assistance Act of 1973, as amended (29 U.S.C. §794), which and the institutional, managerial and financial capability prohibits discrimination on the basis of handicaps; (d) (including funds sufficient to pay the non - Federal share the Age Discrimination Act of 1975, as amended (42 of project cost) to ensure proper planning, management U.S.C. § §6101- 6107), which prohibits discrimination and completion of the project described in this on the basis of age; (e) the Drug Abuse Office and application. Treatment Act of 1972 (P.L. 92 -255), as amended, relating to nondiscrimination on the basis of drug 2. Will give the awarding agency, the Comptroller General abuse; (f) the Comprehensive Alcohol Abuse and of the United States and, if appropriate, the State, Alcoholism Prevention, Treatment and Rehabilitation through any authorized representative, access to and Act of 1970 (P.L. 91 -616), as amended, relating to the right to examine all records, books, papers, or nondiscrimination on the basis of alcohol abuse or documents related to the award; and will establish a alcoholism; (g) § §523 and 527 of the Public Health proper accounting system in accordance with generally Service Act of 1912 (42 U.S.C. § §290 dd -3 and 290 ee- accepted accounting standards or agency directives. 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the 3. Will establish safeguards to prohibit employees from Civil Rights Act of 1968 (42 U.S.C. § §3601 et seq.), as using their positions for a purpose that constitutes or amended, relating to nondiscrimination in the sale, presents the appearance of personal or organizational rental or financing of housing; (i) any other conflict of interest, or personal gain. nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being 4. Will initiate and complete the work within the applicable made; and, (j) the requirements of any other time frame after receipt of approval of the awarding nondiscrimination statute(s) which may apply to the agency. application. 5. Will comply with the Intergovernmental Personnel Act of 7. Will comply, or has already complied, with the 1970 (42 U.S.C. § §4728 -4763) relating to prescribed requirements of Titles II and III of the Uniform standards for merit systems for programs funded under Relocation Assistance and Real Property Acquisition one of the 19 statutes or regulations specified in Policies Act of 1970 (P.L. 91 -646) which provide for Appendix A of OPM's Standards for a Merit System of fair and equitable treatment of persons displaced or Personnel Administration (5 C.F.R. 900, Subpart F). whose property is acquired as a result of Federal or federally- assisted programs. These requirements apply 6. Will comply with all Federal statutes relating to to all interests in real property acquired for project nondiscrimination. These include but are not limited to: purposes regardless of Federal participation in (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) purchases. which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education 8. Will comply, as applicable, with provisions of the Amendments of 1972, as amended (20 U.S.C. § §1681- Hatch Act (5 U.S.C. § §1501 -1508 and 7324 -7328) 1683, and 1685 - 1686), which prohibits discrimination on which limit the political activities of employees whose the basis of sex; (c) Section 504 of the Rehabilitation principal employment activities are funded in whole or in part with Federal funds. Previous Edition Usable Standard Form 424B (Rev. 7 - 97) Authorized for Local Reproduction Prescribed by OMB Circular A - 102 g, Will comply, as applicable, with the provisions of the Davis- 12. Will comply with the Wild and Scenic Rivers Act of Bacon Act (40 U.S.C. § §276a to 276a -7), the Copeland Act 1968 (16 U.S.C. § §1271 et seq.) related to protecting (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract components or potential components of the national Work Hours and Safety Standards Act (40 U.S.C. § §327- wild and scenic rivers system. 333), regarding labor standards for federally- assisted construction subagreements. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation 10. Will comply, if applicable, with flood insurance purchase Act of 1966, as amended (16 U.S.C. §470), EO 11593 requirements of Section 102(a) of the Flood Disaster (identification and protection of historic properties), and Protection Act of 1973 (P.L. 93 -234) which requires the Archaeological and Historic Preservation Act of recipients in a special flood hazard area to participate in the 1974 (16 U.S.C. § §469a -1 et seq.). program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and 11. Will comply with environmental standards which may be related activities supported by this award of assistance. prescribed pursuant to the following: (a) institution of environmental quality control measures under the National 15. Will comply with the Laboratory Animal Welfare Act of Environmental Policy Act of 1969 (P.L. 91 -190) and 1966 (P.L. 89 -544, as amended, 7 U.S.C. § §2131 et Executive Order (EO) 11514; (b) notification of violating seq.) pertaining to the care, handling, and treatment of facilities pursuant to EO 11738; (c) protection of wetlands warm blooded animals held for research, teaching, or pursuant to EO 11990; (d) evaluation of flood hazards in other activities supported by this award of assistance. floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management 16. Will comply with the Lead -Based Paint Poisoning program developed under the Coastal Zone Management Prevention Act (42 U.S.C. § §4801 et seq.) which Act of 1972 (16 U.S.C. § §1451 et seq.); (f) conformity of prohibits the use of lead -based paint in construction or Federal actions to State (Clean Air) Implementation Plans rehabilitation of residence structures. under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § §7401 et seq.); (g) protection of 17. Will cause to be performed the required financial and underground sources of drinking water under the Safe compliance audits in accordance with the Single Audit Drinking Water Act of 1974, as amended (P.L. 93 -523); Act Amendments of 1996 and OMB Circular No. A -133, and, (h) protection of endangered species under the "Audits of States, Local Governments, and Non - Profit Endangered Species Act of 1973, as amended (P.L. 93- Organizations." 205). 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE • '' pp /7sa . Board of County Commissioners ..S4W2.4..�- APPLICANT ORGANIZAT N DATE SUBMITTED Eagle County Health and Human Services September 10, 2010 Standard Form 424B (Rev. 7 -97) Back Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description Project Description 1. Objectives, Need of Assistance, and Geographic Area Eagle County Government's Health and Human Services department serves as the grantee for the Early Head Start program. The EHS program is housed within the Children and Family Services unit of Health and Human Services. Since its inception in 2000, the Eagle County Early Head Start provides a comprehensive home visitation program to support forty -five low income infants, toddlers, pregnant women and their families. Children and families receive effective support from our highly trained team of home visitors and support staff. This project description is for the EHS Continuation grant in Cycle 2 to provide for the full -time, year round home visitation option of Early Head Start. The Early Head Start program received ARRA Expansion funding beginning in November 2009 to serve an additional 37 children in childcare. The expansion funds were used to add two new options for Early Head Start - fulltime, full day, year -round childcare and a combination model of full -day childcare twice a week plus two home visits per month. Families can be matched with the program option that best meet their priorities and needs. Changes of significance noted in the 2009 updated community assessment (completed and approved by Policy Council in December 2009), the self- assessment and findings Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description from an independent evaluation of Eagle County Early Childhood Services home visitation program include ➢ National economic downturn has had a dramatic impact on the tourism and second home /resort based economy in Eagle County. The June 2009 unemployment rate was 2.5 times the 2007 rate and has continued to climb throughout 2010. The hard hit service and construction industries have provided the typical source of employment for low- income families in Eagle County and the unemployment rate of EHS families and applicants continues to rise. The increased unemployment places strains on families and on the community's safety net of local public and private social and health services, such as the 46% increase in Public Assistance Caseload ➢ Eagle County government anticipates a 30% decrease in property tax revenue as well as a steep decrease in sales tax revenue. Deep budget cuts were made to the 2010 County budget and deeper cuts planned in the proposed 2011 budget. The Board of County Commissioners has directed departments to take a "Back to Basics" approach, to increase emphasis on collaborative partnerships to provide quality, seamless services and to maximize diversified funding strategies and streamline administrative systems to continue to provide quality services. The Early Head Start program continues to be considered an essential program that supports core services. The Health and Human Services department is the final stages of a realignment to maximize resources after careful review of functions and responsibilities across the entire department. The transition to this realignment should be complete by early 2011. See Appendix for proposed organizational structure. Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description ➢ Eagle County has a land area of 1,694 square miles with 95% of the population located in seven towns along Interstate 70. In addition, two small towns (Basalt and El Jebel) in the southwest corner of the County constitute 5% of the County population. In past years, Early Head Start had divided enrollment of the 45 funded children with 30 children that live along the I -70 corridor and 15 children from the remote Basalt/El Jebel area (Roaring Fork Valley). This distribution of children has been an identified challenge from the beginning because it does not reflect the proportion of child population in the County. The 1 -70 corridor communities regularly maintain a waitlist of 50- 100 families while the El Jebel/Basalt area barely maintains their enrollment of fifteen families. The Policy Council voted in August 2010 to change enrollment distribution to 12 families in the Basalt/El Jebel area and 33 in the 1 -70 corridor area as children in the Basalt/E1 Jebel area (Roaring Fork valley) transition out. The 2010 grant application stated that we would serve "approximately 30 families in the Eagle River valley and 15 in the Roaring Fork valley ". We anticipate the transition to 33 families in Eagle River valley and 12 in Roaring Fork as they turn three years old. This should be complete by early fall of 2010. ➢ The County discontinued financial support of the Network of Care web -based referral source for services. Participation in the national 2 -1 -1 system has begun as an alternative resource referral system for families and agencies. P e p i n nytent pi sbie mr s identified in the cornintlnit , ttssesoi 1mcnt include: Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description ➢ Unmet need: An early childhood opportunity gap exists in Eagle County. The high cost of licensed childcare and the limited spaces available create disparity in access to quality early childhood for low income families. The waitlist for EHS services ranges from 80 -110 children at any one time. CCAP has a capacity for thirty children. The Early Childhood Services program actively pursues opportunities to expand. In 2008, the Nurse Family Partnership program began serving 50 low- income, pregnant, first time mothers. EHS expansion in 2010 brought 37 new children into Early Head Start. The County also provides funding for a Colorado Bright Beginnings home visitor to provide child development and other community resource materials and support information once a year for families until their child turns three. All children on the waitlist for EHS services receive Bright Beginnings visits annually. Children with significant issues that emerge at a Bright Beginnings visit are referred for priority for EHS services. ➢ Achievement Gap: The achievement gap for some subgroups of Eagle County Schools (ECS) children is as high as 48% for reading and 38% for math. ECS has been working diligently to improve academic achievement among all ECS children through numerous innovations and initiatives but the achievement gap has not decreased for the county's Hispanic, special education, impoverished or bi- literate children. Eagle County Schools, the grantee for Head Start, continues to take an active role in fully integrating and supporting early childhood programs in the school district. County government invested funds into BrightStart an early childhood community initiative to assess Early Childhood, identify and meet Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description needs, including the achievement gap and a focus on quality in early childhood education. The County must reduce financial support to BrightStart in 2011. 2. Program Approach and Results or Benefits Expected Our mission remains the same: "to nurture and support respec partnerships with communities and families from pregnancy through early childhood to enhance learning and growing together ". Creating effective partnerships with families is core to everything we do -from the qualities we seek in staff and the procedures we develop, to the transition process out of the program. Our childcare option made possible with ARRA funding includes regular monthly home visitation for all families to support better partnerships with families. Well trained, bicultural, bilingual home visitors create effective bonds with the children and families. Families respond by ➢ 50% of families participate in parent committees and Policy Council ➢ 75% attend parent trainings and community education activities ➢ Panel of parents presented on the Spanish radio station information and testimonials on the skills they have gained in Early Head Start (examples from how to advocate at open hearings with the School Board to how to make emergency fire exit plans in their homes) ➢ Parents teaching other parents at group socialization, parent committee meetings and parent events ➢ Creating DVD's "Telling their Story" that we use to tell the motivate other families, tell the EHS story in the community ➢ Parents tell us in their survey..... Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description They are learning ways to promote learning with their children, the importance of well -baby checks and hand washing, safety at home ,the importance of dental care, how to observe and understand their children ,the importance of playing together as a family, appropriate discipline and ways to communicate with children and the "listening to our children ", and fostering independence. Families report they feel included in the planning of activities with their visitor: ➢ Seven graduated from high school or completed their GED this year. Three have enrolled in college. One parent received an award (and scholarship) for being Colorado Mountain College's "Student of the Year ". ➢ Following up on EHS developmental screening: 5 children screened in EHS during the past year were referred to Child Find and qualified for Part C Early Intervention services. One child referred to the eye physician after routine EHS vision screening was diagnosed with strabismus and now has glasses to correct his condition; two children were identified with orthopedic conditions and were accepted to Shriner's hospital for surgery and services at no cost. An outside evaluator measures parent achievement in twelve Benchmarks of parent outcomes. Some results achieved after one year in Early Head Start: ➢ 90% taking action to achieve Family Goals (vs 44% at enrollment) ➢ 88.5% independently accessing community resources (vs 47% at enrollment) ➢ 88.5% actively promoting their child's early language and literacy development (vs 54% at enrollment) ➢ (See Appendix for complete 2009 results). Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description With the program expansion at beginning of 2010, the outcomes evaluator and the EHS management team decided to revise, expand and improve the outcomes evaluation tool. This partnership has succeeded with the following: 1. Evaluation team revised the outcomes measurement tool that has been used in previous years, to include new Benchmark topics using feedback from Early Childhood Services administration, supervision, and field staff. (Appendix for revised outcomes to be evaluated) 2. Training conducted with Early Childhood Services home visitors on use of the tool and a data collection schedule 3. By June 2010, collected baseline data with the final outcomes tool 4. Improved the Access database for the revised outcomes tool that can also create reports that Early Childhood Services can observe at any time, showing the outcome status of clients. By December 2010 it can be posted on a secure web server and data can be entered by program staff directly 5. The final report of parent outcomes for 2010 will be completed in December. The program approach for the home visitation program will continue as outlined in the 2009 grant application with a few changes: ➢ GROUP SOCIALIZATIONS: quality improvements funds received in 2009 were used to add two additional group socializations per month as the attendance at groups was very high. With the successful addition of groups, families could attend two groups a month and the group size can be kept to 8 -12 families at a group. During the past year, with unemployment high for many EHS families, Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description quite often both parents attend group socialization and we want to keep the number of adults in the room to a reasonable number. It was important to keep the additional groups and the proposed budget in this grant will continue to offer the additional group socializations. We will be offering six group socializations per month for the forty -five families. ➢ MANAGEMENT STAFF REALIGNMENT: The current Director of Early Head Start, Jennie Wahrer, will take a new position available in the revised HHS structure noted in the previous section and has resigned from Early Head Start effective in fall of 2010. Her move to a leadership position with Maternal and Child Health in Public Health will help strengthen EHS partnership with Public Health. Rosie Moreno, who has been with the EHS since its inception with various roles (Coordinator for Education, Disabilities, Family and Community Partnerships and Home Visitor supervisor), will be acting Director pending approval from the regional office. See Appendix for P ro osed EHS P Organizational Structure. ➢ The additional funding from expansion through ARRA to provide center -based childcare options allows families to move from home visitation to child care option as their needs and priorities change. St• `;..vcloprndnt tIutcon •s: • All home visitors have attained at minimum a bilingual, home visitor CDA credential. They continue to enroll in Early Childhood development classes at the local community college and /or online child development courses through the University of Cincinnati. Two home visitors are nearing completion of a BA in Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description Early Childhood, two near completion of their AA in Early Childhood and the other home visitor is pursuing a degree in nursing. Home Visitors receive Child Abuse Reporting training, eligibility training, transportation regulation review, and confidentiality review annually. Other training is based on their performance appraisal, program improvement plan and program goals. We plan to begin in fall 2010 the use of SOLAR for assessing staff skill level to plan training needs. • All Early Head Start staff is near completion of Pyramid model training on social - emotional development. This year long training program includes regular coaching by a trained mental health professional as the home visitors implement each module of the Pyramid training for high fidelity use of the model. By December 2010, we will have results of the skill development profile of home visitors and families and anticipate significant growth in skills and strategies implemented to enhance social- emotional development of young children enrolled in the program. Full implementation of the model is expected to take 2 -3 years. • Eagle County government invested in a year long "Culture change" training of every staff member in Health and Human Services — both management and front line staff together. The purpose is to improve trust both internally within the organization and externally with clients. The training as well as cues to "keep it visible" have been well received and have created more open dialogue, changed practices and developed a common language to create trust -i.e. "Assume best intent; Listen First before we diagnose, influence or prescribe; Clear Expectations; empathetic listening; ". The ten modules will be complete by the end of 2010 Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description • The promotion of inclusive practices from Special Quest continues with Rosie Moreno, who continues to provide SpecialQuest training in the community and continues to serve in the state leadership team to actively continue the development of statewide policies and leadership to promote inclusive practices for children with disabilities and their families in and beyond our community. • Two EHS staff presented two workshops on "Strategies to Build Effective Parent Partnership" at the National Head Start Association Annual Conference. . • Engage parent to provide intentional, enriched activities to accelerate their child's learning: 1) The National Head Start Family Literacy Center presented two parent workshops filled to capacity on Vocabulary Development and strategies parents can use to enhance their child's language development as well as a staff training. This was their third visit to the community to present workshops. 2) Home Visitors distribute DVDs on the Literacy topics created by the NHSFLC annually. 3) Parents demonstrating shared reading time with the "Raising a Reader" book lending program used by most families in EHS. gp g ram Y • Management staff has accessed resources and training webinars on Acelero to improve management systems -a goal on the 2010 strategic plan. The management team plans to complete this overhaul of service plans and management systems by the end of2010. • We have developed a plan for training and implementation of the "Windows of Opportunity (WOO)" curriculum developed through a grant from Head Start. The project has provided the EHS program with all of the'training materials, curriculum resource materials, parent materials and pre- and post assessments on Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description this curriculum that assesses the child's interests and builds goals, strategies and activities that build on them. The curriculum materials will be used to augment the current curriculum. Plans are to assess this and the current curriculum in the first quarter of 2011 using a team lead by the EHS Infant- toddler specialist (funded by expansion). This infant - toddler specialist has a doctorate in Early Childhood curriculum. EHS and the Eagle Schools Head Start program collaborated to apply for a joint for the Early Learning Mentor coach proposal Y g rants. We found we had common grants. for professional development, curriculum implementation in the classrooms and improve the dual language acquisition of children. Obesity Prevention training (in response to statistics showing Eagle County childhood obesity rate among WIC children consistently higher than the state rate): trainin g for staff and for EHS parents on nutrition education for healthier eating, increasing physical activity opportunities and promoting outdoor play. In addition, Eagle County government has developed a proactive Wellness program for all employees to reach and maintain optimal health. The program includes an online health management system, onsite health screenings and lab work, educational modules, reimbursement for enrollment in health/recreational activities, onsite yoga classes and other activities to promote healthy lifestyle and increase knowledge on obesity prevention. • See Appendix for complete TTA plan for 2011. Risk Management - No findings, no action steps. Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description a. Personnel (object class 6a) Personnel Fed Cost Fed FTE Non -fed Non -fed cost FTE Child Health & Developmental Services: 1. Program Managers & Content Area Experts: Early Childhood Supervisor includes: Education Coordinator and 67,008 0.95 FTE 0 0 Community Partnership Coordinator /home visitor supervisor - 3 part time positions make up the 0.95 fte 4. Home Visitors (8 home visitors) 163,146 4.1 FTE 0 0 6. Health/Disabilities Coordinator 26,863 0.5 FTE 0 0 Program Design & Management: 12. Executive HHS Director 0 0 0 0 13. Early Head Start Director 18,970 0.25 FTE 0 0 18. Administrative Technician 17,482 0.5FTE Other: 21. Program Assistants (assist with childcare during parent meetings -264 hrs 10,202 0.3 FTE 0 0 and during groups socializations -360 hrs or 5 hrs x 72 GS =360 hrs) Total personnel $303,671 6.60 FTE $0 0 FTE b. Fringe Benefits (Object class 6b) In addition to mandatory benefits, EHS provides health, dental, vision coverage and life insurance for individuals and families. The average cost of coverage is $20,140 per employee. Retirement benefits begin after one full month of employment. Eagle County retirement contribution is 6% of gross salary. Fringe Benefit Fed Cost Non -fed cost 1. Social Security (FICA), State 23,562 8,225 disability, unemployment 2. Health/Dental/Life Ins 10,264 122,315 3. Retirement 17,593 0 Total Fringe Benefit $51,419 $130,540 • Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description c. Travel (object class 6c) This item represents out of county travel by the EHS Director and Early Childhood Supervisors to participate in regional meetings. Federal Cost: Hotel x 4 nights for CHSA meeting (2 person share 1 room) = 400 Meals x 4 days for 2 staff @ 24.25 /day /person for 2 CHSA meeting = 194 Total Travel $494 d. Equipment (object class 6d) No equipment purchases are planned for this program year. e. Supplies (Object class 6e) Federal Costs: 1. Office Supplies: Office supplies (notebooks, file folder, paper products, mailings, etc.) 500 2. Child & Family Services Supplies: Home visit materials (average of $85 per enrolled child) 3825 (Ounce Scale materials, Family Albums) Policy Council materials 255 (notebooks, notebook dividers, table "toys") Parent Meeting materials 195 (notebooks, any special materials needed for projects) Food for group socialization & parent meetings 6,580 (10 PC, 12 parent meetings /trainings, 72 group socializations @ $70 /meal) Food for 2 annual parent orientation (1 in El Jebel & 1 in Eagle River Valley 2,100 & PC retreat/orientation (each @ $1,050) Food for Health Advisory Committee • 180 (3 meetings @ $60 /meal) Group Socialization materials 2,000 (replacement toys & soft materials, cups, plates, eating utensils, napkins) Replenishing lending library materials 450 (annually replenish children books) Staff references (references requested by staff to support early childhood) 413 Total supplies $16,498 f. Contractual (object class 6f) Cost for Program Cost for TTA Operation 2. Mental health consultation ($5,475 annually) 5,475 0 5. Training and Technical Assistance 0 10,182 8. Program evaluator ($5,000 annually) 5,000 0 8. Registered Dietician 2,000 0 Total contractual $12,475 $10,182 g. Construction (object class 6g) The program has no plans for construction costs. Eagle County Early Head Start 08CH0149 /cycle 2 2011 Project Description h. Other (class object 6h) 4. Utilities, Telephone: 7 cell phones @ $40 /month 3,600 8. Local travel: Family related — home visits 8,249 miles @ .50 4,125 Reimbursement to families Personnel car Family related — home visits, 7,200 miles @ .50 3,600 group social, parent meetings, EHS vehicles and special events Cost for Motor Pool to service and insure six (6) EHS vehicles 18,684 is $1,557 /month x 12 months = $18,684 Total Travel $26,409 Total Other $30,009 TOTAL NON - PERSONNEL $70,033 TOTAL FEDERAL COSTS $ 424,748 Non - Federal Costs: County Cash Fringe benefits: 1. Social Security (FICA), Medicare, Workers Compensation 8,225 2. 92 % of Health /Dental /Life Insurance 122,315 Total fringe benefits $130,540 Total Non - Federal $130,540 TOTAL BUDGET $555,288 , =JsRVIClr,oj ADMINISTRATION FOR DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILDREN AND FAMILIES Region VIII Federal Office Building 1961 Stout Street Denver, CO 80294-3538 JUN 2 8 20`10 AV � Sara Fisher SS Board Chairperson k 7° Eagle County Health & Human Services )�N v�cts PO Box 660 ���USS�a Eagle, CO 81631 Re: Grant No. 08CH0149 Dear Ms. Fisher: An application for continued refunding of your organization's Head Start and /or Early Head Start grant for the budget period 01/01/2011 - 12/31/2011 is due 10/1/2010, ninety days prior to the start of your budget period. This letter provides guidance on the requirements for submission of the continuation application. For planning purposes, the application should reflect the enrollment and funding levels in the table below. PROGRAM ACCOUNT (PA) PROJECTED FUNDED FUNDING ENROLLMENT PA 4122 — Head Start Program $0 0 Operations PA 4120 — Head Start Training and $0 Technical Assistance PA 4125 — Early Head Start Program $414,566 45 Operations PA 1126 — Early Head Start Training $10,182 and Technical Assistance Total $424,748 45 The projected funding levels for PA's 4122 and 4125 reflect the permanent cost -of- living adjustment (COLA) increase of 1.84 percent contained in the Fiscal Year (FY) 2010 appropriation for the Head Start program. Funding in FY 2011 at the specified levels for PA's 4122 and 4125 noted in the above table is contingent upon your organization's submission of an approvable supplemental application in FY 2010 that meets the criteria in Program Instruction ACF- PI- HS- 10 -01, dated February 17, 2010. The projected PA 4120 allocation for Head Start remains at the prior year level. The projected funding level for PA 1126 is calculated at 2.5 percent of the projected PA 4125 funding level. Funding is contingent upon the availability of federal funds and satisfactory performance by your organization under the terms and conditions of the Head Start grant in the current budget period. The funding levels noted above must support all Head Start budgeted program costs, both direct and, if appropriate, indirect costs. The application for continued refunding must be prepared in accordance with the instructions in Information Memorandum ACYF- IM- HS- 00 -12, dated April 25, 2000. This information is available electronically at the following link: http: / /eclkc.ohs.acf.hhs.gov /hslc. As noted in the Information Memorandum, Head Start and Early Head Start grantees are required to submit a full application once every three years. In the other two years, grantees need only submit budget information, describe the progress they are making toward their community needs and objectives and explain proposed significant changes to their programs. In preparing the summary of findings from your community assessment for a full application and the updates for abbreviated applications, you must provide a breakout of the proposed enrollment levels for each county within your service area in the application. You are considered to be in year 2 of the application cycle and are required to complete an abbreviated application. We encourage you to carefully review ACYF- IM- HS- 00 -12, the attached instructions and this guidance prior to preparing your application. incomplete applications will not be processed and may affect the timely award of Federal funding. Grantees are expected to use the web -based Grant Application Budget Instrument (GABI) to complete their applications. GABI is available in the Head Start Enterprise System (HSES) at httos: / /hses .ohs.acf.hhs.gov /hsprograms. Training materials can be found in the "Instructions" section of HSES. For further assistance, please contact HSESHe1p acf.hhs.gov or 1- 866- 771 -4737. Approvals Governing body approval is required on the application for continuation funding. The Standard Form SF-424 must be submitted under the signature of the Board Chairperson, as required in Program Instruction ACF- PI- HS- 06 -01, dated September 19, 2006. in addition, Policy Council approval is required. A signed statement by the Policy Council Chair and accompanying minutes demonstrating participation in the development and approval of the application must be submitted with the application. If the Policy Council has not approved the application, a letter from the Policy Council indicating its reasons for withholding approval is required. Risk Management The risk management process implemented by the Office of Head Start is a prevention /early intervention strategy that integrates the funding, monitoring and technical assistance processes. Through this process, potential risks and areas for improvement are identified along with strengths, areas of pride and innovative practices. Your agency recently participated in a risk management meeting and may have received a copy of the action plan shortly after the meeting occurred. The refunding application should address the action steps that were specifically identified for inclusion in either your Training and Technical Assistance (T/TA) Plan or the grant application itself. Development of the Training and Technical Assistance Budget Grantees should develop T/TA plans that assure sufficient resources are devoted to address all T/TA needs, particularly those which impede their ability to provide quality and comprehensive services to all enrolled children and families. The application must include your T/TA plan and an accompanying narrative on the T/TA needs. The results of the grantee's self assessment and the improvement plan must be included in the application to evaluate the appropriateness of the T/TA plan. Grantees with identified areas of non- compliance and /or deficiencies should invest appropriate resources to assure correction is achieved. If the direct funding for T/TA is not sufficient to meet all of the identified needs in your annual T/TA plan, grantees may use operational funds available to them in the annual grant award. Cap on Employee Compensation Section 653 of the Head Start Act places limitations on the compensation of Head Start staff. Specifically, the Act prohibits the use of any Federal funds, including Head Start grant funds, to pay any part of the compensation of an individual employed by a Head Start agency if that individual's compensation exceeds the rate payable for Level II of the Executive Schedule, currently $179,700. Program Instruction ACF- PI- HS- 08 -03, issued May 12, 2008, provides guidance on this requirement and defines compensation. No funds may be charged to the Head Start grant or to any other Federal program either as a direct cost or any pro - ration as an indirect cost for an employee whose compensation exceeds $179,700. Please ensure that your refunding application demonstrates that the compensation policies of your agency and those of any delegate agencies, if applicable, comply with the compensation cap guidelines. Submission Information Grantees are strongly encouraged to submit refunding applications online via the HSES. If you submit the application via HSES, you must still provide the original signature pages for the Standard Form (SF) 424, Application for Federal Assistance, and SF -424B, Assurances -- Non - Construction Programs, to: Jeffery S. Newton Regional Grants Officer Office of Grants Management, Region VIII Administration for Children and Families 1961 Stout St. Street, 9 Floor Denver, CO 80294 If a grantee does not choose to submit the refunding application via HSES, the original application, required forms and certifications and two copies must be submitted to the address listed above. A checklist is enclosed to assist you in ensuring the application contains all of the required information. If you have any questions or require assistance, please contact Robert Calderon, your Interim Head Start Program Specialist, at (303)844 -1135 or robert.calderon @acf.hhs.gov or Bryan Johnson, your Grants Management Specialist, at (303)844 -1161 or bryan.johnson @acf.hhs.gov. Thank you for your cooperation and timely submission of your grant application. Sincerely, /14i`` Ross Weaver Regional Program Manager Office of Head Start, Region VIII Enclosure cc: Executive Director