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HomeMy WebLinkAboutC10-218 Early Head Start Expansion ApplicationVersion 7/03 Arrua.r+~ w~. rv~~ FEDERAL ASSISTANCE 2. DATE SUBMITTED A hcant Identifier PP 08SA0149 TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier 1 . Application Pre-application 08SA0149 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier ~ Construction ~ Construction 08SA0149-200 Non-Construction ~i Non-Construction - 5. APPLICANT INFORMATION Legal Name: Organizational Unit: Department: Eagle County Health & Human Services NHS: Office of Head Start Organizational DUNS: Division: NHS: Office of Head Start 084024447 Name and telephone number of person to be contacted on matters Address: t: St involving this application (give area code) ree 551 Broadway, P.O. Box 660 Prefix: First Name: Jennie City: Middle Name Eagle County: Last Name Wahrer Eagle State: Zip Code Suffix: ' CO 81631 A try. U Email: S 6. EMPLOYER IDENTIFICATION NUMBER (EIN): Phone Number (give area code) Fax Number (give area code) ®®-©oooo©0 4. 970-328-2604 970-328-2602 8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application Types) New ~I Continuation ~ Revision g. enter appropriate letter(s) in box(es) If Revision , (See back of form for description of letters.) a ^ ther (specify) Other (specify) 9. NAME OF FEDERAL AGENCY: HHSIACFIONS 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: ~a-~~~ Early Head Start Expansion Grant Application TITLE (Name of Program): 12. AREAS AFFECTED BY PROJECT (Cities,•Counties, States, etc.): Eagle County PROPOSED PROJECT 13 14. CONGRESSIONAL DISTRICTS OF: . Start Date: Ending Date: a. Applicant b. Project rd 09/30/2010 09/29/2011 3rd IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE 16 15. ESTIMATED FUNDING: . ORDER 12372 PROCESS? a Federal $ ~ THIS PREAPPLICATION/APPLICATION WAS MADE Y ~ . 483,866 es. a. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 b. Applicant PROCESS FOR REVIEW ON 143,563 c. State $ DATE: d. Local $ PROGRAM IS NOT COVERED BY E. O. 12372 b. No. ~l D Y TE Oth $ B STA ~ OR PROGRAM HAS NOT BEEN SELECTE e. er `- FOR REVIEW f. Program Income $ 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? g. TOTAL 627 429 • ~ Yes If "Yes" attach an explanation. ~ No ALL DATA IN THIS APPLICATIONIPREAPPLICATION ARE TRUE AND CORRECT. THE HE BEST OF MY KNOWLEDGE AND BELIEF 1 , 8. TO T E GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE DOCUMENT HAS BEEN DULY AUTHORIZED BY TH TTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authorized Re resentative Prefix First Name Middle Name Sara Last Name Suffix Fisher b Title c. Telephone Number (give area code) . Chair, Board of County Commissioners 970-328-8605 d. Signature of Authorized Representative ~ n~ e. 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As the duly authorized representative of the applicant, 1 certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds. sufficient to pay the non-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the intergovernmental Personnel Act of 1970 (42 U.S.C. 4278-4763} relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM=s Standards for a Merit System of Personnel Administration (5 CFR 900, Subpart F). 6. Will comply with all Federal statutes relating to non-discrimination. These include but are not limited to: (a) Title Vl of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the bases of race, color or national origin; (b) Title lX of the Education Amendments of 1972, as amended (20 U.S.C. 1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 5D4 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of . handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to non-discrimination on the basis of drug abuse; (~ the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to non-discrimination on the bases of alcohol abuse or alcoholism; (g) 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290. ee-3), as amended, relating to confidentiality of the alcohol and drug abuse patient records; (h) Title Vll of the Civil Rights Act of 1968 (42 U.S.C. 3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (l) any other non- discrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other non-discrimination statute(s) which may apply to the application. 7. Will comply, or has already complies, with the requirements of Titles ll and 111 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P. L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with the provisions of the Hatch Act (5 U.S.C. 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. 276a to 276a-7), the Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333), regarding labor standards for Federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which maybe prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Acf of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. 1451 et seq.); (1) conformity of Federal actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205) 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported. by this award of assistance. 15. Will comply with the Laboratory Anima! Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. 'Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.) which prohibits the use of lead based paint in the construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. DRUG-FREE WORKPLACE REQUIREMENTS GRANTEES OTHER THAN INDIVIDUALS By signing and/or submitting this application or grant agreement, the grantee is providing the certification setout below. This .certification is required by regulations implementing the Drug-Free Workplace Act of 1988, 45 CFR, Part 76, Subpart F. The regulations published in the January 31, 1989 Federal Register, require certification by grantees that they will maintain adrug-free workplace. The certification set out below is a material representation of fact upon which reliance. will be placed when HHS determines to award the grant. False certification or violation of the certification shall be grounds for suspension of payments, suspension or termination of grants, or government-wide suspension or debarment. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they maybe identified in the grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identify of the workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a violation of the grantee's drug-free workplace requirements. Workplace identifications must include the actual address of buildings (or parts of building) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g. all vehicles of a mass transit authority of State highway department while in operation, State employees in each local unemployment office, performers in concert halls or radio studios). If the workplace identified to HHS changes during the performance of the grant, the grantee shall inform the agency of the change(s), it previously identified the workplaces in question (see above). Definitions of terms in the Nonprocurement Suspension and Debarment common rule. and Drug-Free Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these rules: "Controlled substance" means a controlled substance in Schedules I through V of the Controlled Substances Act (21 USC 812) and as further defined by regulations (21 CFR, 1308.11 through 1308.15). "Conviction" means a finding of guilt (including a plea of nolo contendere) or imposition of sentence, or both, by any judicial body charged with the responsibility to determine violations of the Federal of State criminal drug statutes; "Criminal drug statute" means a Federal ornon-Federal criminal statute involving the manufacture, distribution, dispensing use, or possession of any controlled substance; "Employee" means the employee of a grantee directly engaged in the performance of work under a grant including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact of involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g., volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee's payroll; or employees of subrecipients or subcontractors in covered workplaces). The grantee certifies that it will provide adrug-free workplace by: a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, passession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; b) Establishing adrug-free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining adrug-free workplace; (3) Any available drug counseling, rehabilitation, employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; c) Making it a requirement that each employee to be engaged in the pen`ormance of the grant be given a copy of be statement required by paragraph (a); d) Notifying the employee in the statement required by paragraph (a) that as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; e) Notifying the agency in writing within ten days afterreceiving notice under subparagraph (d)(2), from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f) Taking one of the following actions within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a) through (~. CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE Public Law 103-227, also known as the Pro-Children Act of 1994 (Act), requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, early childhood development services, education or library services to children under the age of 18, if the services are funded by Federal program either directly or through State or local governments, by Federal grant, contract, loan, or loan guarantee. The law also applies to children's services that are provided in indoor facilities that are constructed, operated, or maintained with such Federal funds. The law does not apply to children's services provided in private residences; portions of facilities used for inpatient drug or alcohol treatment; service providers whose sole source of applicable Federal funds in medicare of medicaid; or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1, 000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. By signing this certification, the offeror/contractor (for acquisitions) or applicant/grantee (for grants) certifies that the submitting organization will comply with the requirements of the Act and will not allow smoking within any portion of any indoor facility used for the provision of services for children as defined by the Act. The submitting organization agrees that it will require that the language of this certification be included in any subawards which subrecipients shall certify accordingly. CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS -PRIMARY COVERED TRANSACTIONS By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76 certifies to the best of his or her knowledge and believe that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transaction by any Federal Department or agency; (b) have not within a 3year period preceding this proposal been convicted or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or pen`orming a public (Federal, State or local) transaction or contract under a public transaction: violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, orreceiving stolen property, (c) are not presently indicted or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and (d) have not within a 3-year period preceding this application/proposal had one or more public transaction (Federal, State or local) terminated for cause or default. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certification. The Department of Health and Human Services' (HHS) determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transactions, "provided below without modification in all lower tier covered transactions. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION -LOWER TIER COVERED TRANSACTIONS (TO BE SUPPLIED TO LOWER TIER PARTICIPANTS) By signing and submitting this lower tier proposal, the prospective lower tier participant, as defined in 45 CFR, Part 76, certifies to the best of its knowledge and belief that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible, a' voluntarily excluded from participation in this transaction by any Federal department or agency. (b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an explanation fo this proposal. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause entitled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transactions, "without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. CERTIFICATION REGARDING LOBBYING FOR CONTRACTS, GRANTS, LOANS AND COOPERATIVE AGREEMENTS The undersigned certifies to the best of his or her knowledge and belief, that: (1) No Federal appropriate funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person influencing or attempting to influence an officer or employee or an agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty or not less than $10,000 and not more than $100,000 for each such failure. I hereby agree to fhe above certifications and assurances. Signature of Certifying Official Date Title Applicant Organization Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 PROGRAM NARRATIVE Program Approach -Eagle County Early Head Start Expansion Grant's funded enrollment is 37. The Expansion Grant added the centered based option and the combination option to an already existing home based program with a funded enrollment of 45. Early Head Start (EHS) in Eagle County, Colorado now serves 82 children in three options; 1) centered based, 2) combination, and 3) home based. The expansion of EHS services has allowed families to participate in different program options to meet their individual and changing needs. All families receive regular home visits to provide comprehensive family support and promote positive parent-child interaction. Early Head Start has contracted with two child care centers, the Family Learning Center (FLC) in the Eagle River Valley and the Basalt Campus Kids (BCK) in the Roaring Fork Area. The Family Learning Center provides the center based option and the combination option full day/full year. Basalt Campus Kids provides the combination option full day for ten months each year. Thirty-two EHS children are enrolled at the Family Learning Center in six classes along with typical children from the community. Fifteen children are enrolled in the center based option, attending 4 days each week. The number of days of service per year is 184 (4 days/week x 46 weeks). In this program twelve home visits occur annually, one each month lasting a minimum 1 lh hours. This allows the Family Service Provider to develop a flexible, responsive relationship with both the parents and the child. The Family Service Provider completes and tracks all health and developmental assessments on the child during home visits and shares these with the center staff for individualization of services. Seventeen children are enrolled in the combination option attending two days each week. The number of -1- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 days of service per year is 92 (2 days/week x 46 weeks)..In this program the Home Visitor completes twenty-four home visits annually, two each month lasting a minimum 1 1/2 hours. Five EHS children are enrolled at Basalt Campus Kids in one classroom along with typical children from the community. Children attend 2 days per week for ten months. The number of days of service per year is 80 (2 days/week x 40 weeks). The Home Visitor completes 2 home visits each month while the child is .attending child care. The Home Visitor conducts weekly home visits for the two months the center is not open (June and July) and children and their parents attend two group socializations per month during this time as well. For all sites the number of hours of service is six hours per day from 9 am to 3 pm. Wrap around care before 9 am and after 3 pm is provided by the center to meet the needs of working parents. Ratios at all sites are one teacher per four children (1:4) and class size does not exceed eight. Child care center teachers provide an additional two home visits a year for each child and family. Prnnram Anereach Summary Number Number Number hours of of Number days Number service - Number Duration group children each days of 9 am to home of home socials Duration Pro ram o lion served week service 3 m visits visits GS of GS Center based -full year/full day @ the Family Learning Ex ansion Center 15 4 184 6 hr/da 12 1.5 hr 0 Combination model - full year/full day Q the Family Ex ansion Learnin Center 17 2 92 6 hr/da 24 1.5 hr 0 Combination model - 10 months /year full day C~3 the Basalt Campus Ex ansion Kids 5 2 80 6 hr/da 28 1.5 hr 4 2 hr Continuation Home based 45 46 1.5 hr 24 2 hr TOTAL 82 -2- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 Significant changes to the program design and program options based on the community need: Major changes include: 1. Currently, there is no child care for center based, combination; or family child care option available in the Eagle/Gypsum area. Twenty-seven.percent of EHS families live in this area so there is a community need for infant/toddler child care. The Eagle County School District (ECSD) program with whom EHS was having negotiations with was not able to provide child care to toddlers due to capacity issues for preschool children. The program is closing the toddler room in September 2010 and making it a preschool room. Infant care was offered but without the ability to transition into, a toddler room EHS turned down the offer. The inconsistency and lack of transition into toddler care does not meet the needs of families. Family child care homes in the area were explored and found not to adhere to the high quality standards outlined in the Head Start Performance Standards including staff qualifications and education, staff/child ratios, group size, health and safety standards, serving children with disabilities, curriculum and active parent participation. The program is working with the Child Care Licensing Specialist in Eagle County (grantee employee) to identify family child care homes in this area that would meet the quality and standards required by Head Start. EHS will continue to work with community child care partners in making child care in this area for EHS children and families a priority. 2. There have been defunct negotiations with ECSD for a site planned at the alternative high school in Edwards where many of EHS teen's who are pregnant or who are parents attend. This is again due to the same issue -the site only provides infant care. Negotiations are currently under way between the ECSD, EHS and other Early -3- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 Childhood programs to explore a location at Colorado Mountain College (CMC) which is expanding its program and campus site. CMC is short distance from the alternative high school and would be a great lab school for an infant toddler site. The site in which the infant program currently resides is an elementary school. Discussions have occurred to remodel one of the preschool rooms to become a toddler room but is cost prohibitive -estimated cost of remodel is $300;000. 3. El Jebel/Basalt (Roaring Fork Area) -the program with whom EHS was negotiating with during the start-up phase was not able to meet the teacher child ratios due to economic recession. The program had previously met the 1:4 ratios in the infant and toddler classrooms, but with the decline in the economy and many parents out of work, families started withdrawing their children from child care primarily in the preschool area. The infant toddler program had a waiting list and the program increased the ratios to state licensing standards to offset the lost revenue from the preschool thus ending negotiations. EHS was successful in negotiating with the Roaring Fork School District's (RFSD) Basalt Campus Kids and the beauty of this partnership is that the classroom is at the site where EHS used to have group socializations and EHS undertook remodeling of a room to make is safe far children zero to three. So the program has come full circle in Basalt. The draw back is that the program is not open full year. It is closed June and July. EHS will provide weekly home visitation and biweekly group socializations for these children and families during the months that the child care program is closed. The RFSD is exploring the possibility of making the Basalt Campus Kids a year round program beginning the summer of 2011. -4- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 providing monthly topics on nutritional education including a monthly nutritional newsletter; Early Head Start now has a registered dietician to review menus and assist with menu planning, to interpret nutrition assessment data, and to assist staff and parents in dealing with children with feeding problems or special nutritional needs. 7. Social emotional development training -Teachers and Home Visitor staff have received Pyramid training and coaching. This training is focused on promoting the social emotional development and school readiness of young children birth to age five. Coaching staff on implementation of these practices will continue another year. 8. Increased coordination of services and supports through effective case management with the added involvement of mental health professionals. This model allowed a child with behavior issues to stay in child care center by keeping the staff focused on 3 areas of behavior improvement versus anon-strategic approach taken prior to case management. Goa12 -Families have meaningful community supports and parenting supports. Progress includes: 1. EHS expansion has allowed two centers to keep classrooms open and to hire additional staff. Programs have struggled with the downfall in economy and as a result enrollment has declined at many child care centers and in family child care homes. 2. Families report how much their children are learning in the child care centers including improved communication skills, improved cognitive skills, improved attention skills, improved social behavior, and better eating habits. -6- Eagle County Early Head Start Expansion Application OSSA0149 9/30/2010 - 9/29/2011 3. The number of families waiting for services has decreased due to additional spaces, centered based care and combination options. 4. EHS has engaged a more diverse population to include the working parent. 5. Collaboration with Child Care Assistance Program resulted in braided funding (although minimum) and increased understanding of each other's program intrtcacies. 6. The Family Learning Center is collaborating with Eagle County School District to bring Colorado Preschool Program (CPP) to the center. This will facilitate a smooth transition for EHS children into the preschool program. Currently at the Family Learning Center there are scholarships for a few low income children but at the current level would not be able to accommodate all EHS children transitioning into preschool. 7. Identified more providers in Eagle County that now accept Medicaid. Goa13 -Early childhood professionals have the knowledge, skills, and supports to work effectively with and on behalf of families and children. Progress includes: 1: Improved quality of child care. 2. Keeping early childhood professionals in work. 3. Hired a Ph.D. prepared Infant Toddler Specialist to support staff working directly with children and families. 4. Created an on-site CDA credentialing program for the Family Learning Center - current staff will obtain CDA by September 30, 2010. 5. All Home Visitors have at a minimum a Child Development Credential (CDA), 43% (N=3 out of 7) have an Associates Degree in Early Childhood and rest are taking classes towards an Associates Degree in Early Childhood or a similar field. -7- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 6. Colorado Mountain College interested in creating a four year degree in Early Childhood. Challenges: 1. The community does not have a pool of qualified "teachers" from which to recruit. A 2009 Eagle County Bright Start community assessment revealed that only 8.7% of ,early childhood teachers in our entire county have an Associates degree in early childhood and 4% have a Bachelors degree in early childhood. In addition, as of March 2010, there are no teachers who possess a CDA credential in Eagle County. The centers we contract with may not be able to find qualified staff to fill future vacancies. 2. Aging vehicles -grant vehicles are used in the expansion combination option to provide the Home Visitor with reliable safe transportation to and from home visits. Efforts have been made to coordinate transportation resources to control costs and to improve the quality and the availability of transportation services including use of motor pool fleet, using one of two HHS department vehicles, and using personal vehicles. Vehicle replacement cost through the County fleet service is set at $1,719.31/month or $20,632.56 annually and does not include maintenance or fuel costs. This cost seems prohibitive on an annual basis. The program will submit a request to use start-up expansion funding to purchase 2 - 3 new vehicles. -8- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 BUDGET AND BUDGET JUSTIFACATION object class Cate ories Federal Bud et . Non- Federal Bud et Total Bud et # of Employees FTE a. PERSONNEL Child Health and Develo mental Services Personnel 1. Early Childhood Su ervisor 40,365 18,570 58,935 0.85 4. Home Visitor 73,591 0 73,591 2.00 6. Health Services Personnel 11,160 11,160 0.15 Family and Community Partnerships Personnel 10. ERSEA Coordinator 15,002 0 15,002 0.25 11. Family Service Provider 17,239 0 17,239 0.40 Program Design and Management Personnel 13. Early Head Start Director 7,351 9,647 16,998 0.20 17. Fiscal Personnel 0 1,872 1,872 0.05 TOTAL PERSONNEL 153,548 41,249 194,797 3.90 b. FRINGE BENEFITS 1. Social Security, FICA, Disability, Life Insurance, Work Comp @ 11.71°10 0 18,972 18,972 0.00 2. Health/DentalInsurance 0 65,926 65,926 0.00 3. Retirement x 6% salary 0 10,783 10,783 0.00 TOTAL FRINGE BENEFITS (6b) 0 95,681 95,681 0.00 e. SUPPLIES 2. Classroom and Family Services Supplies 3,590 0 3,590 0.00 TOTAL SUPPLIES (6e) 3,590 0 3,590 0.00 f. CONTRACTUAL 2. Health Services -mental health services 48 hr/yr @ $75/hr 3,600 0 3,600 0.02 5. Training & Technical Assistance 23,041 0 23,041 0.00 8. Other Contracts -Contract with 2 child care centers 1) Family Learning Center: purchase 19 Full time (FTE} slots @ $12,750 per space/year or $242,250/yr; 2) Basalt Campus Kids: purchase 2 full time slots @ $10,620 per space/year x 10 months or $17,700/yr; NFS $6,633 (CCAP) 53,317 ,633 59,950 .25 8. Other Contracts -Infant Toddler S ecialist 36,400 0 36,400 0.50 8. Other Contracts -Annual rogram evaluation 5,000 0 5,000 0.05 TOTAL CONTRACTUAL 321,358 6,633 327,991 5.82 h. OTHER 8. Local Travel 5,370 0 5,370 0.00 TOTAL OTHER 5,370 0 5,370 0.00 k. TOTALS -ALL BUDGET CATEGORIES .$483,866 $143,563 $627,429 9.72 -9- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 ONGOING-OPERATION BUDGET NARRATIVE a. Personnel (object class 6a) Personnel cost includes staff gross salaries. See table 1 below. TABLE 1 .+_ _s .-~~ ..~., ..d fr:nne honsafitc TE EHS FED FTE EHS NFS FTE ...,~.~ ., OSITION .r...~-- TIME IN POSITION - -- HRLY RT - - -- ANNUAL SAL - TOTAL FRINGE TOTAL SALARY & FRINGE HS FED SALARY EHS NFS SALARY EHS NFS FRINGE 1.00 0.20 0.20 Early Childhood Su ervisor 11 YR 34.76 72,301 14,768 87,069 27,165 5,370 15,528 1.00 0.45 0.00 Early Childhood Su ervisor 3 YR 31.73 65,998 31,056 97,054 13,200 13,200 11,858 1.00 0.50 0.00 Home Visitor < 1 YR 17.01 35,381 26,486 61,867 17,690 0 13,243 1.00 0.50 0.00 Home Visitor < 1 YR 17.01 35,381 26,486 61,867 17,690 0 13,243 1.00 0.50 0.00 Home Visitor < 1 YR 16.50 34,320 26,290 60,610 17,411 0 13,14E 1.00 0.50 0.00 Home Visitor < 1 YR 20.00 41,600 7,616 49,216 20,800 0 3,80>? 1.00 0.00 0.15 Health Coordinator 3 YR 35.77 74,402 7,616 82,018 0 11,160 2,441 0.80 0.25 0.00 ERSEA Coordinator < 1 YR 28.85 60,008 7,759 67,767 15,002 0 7,75 1.00 0.40 0.00 Famil Service Provider < 1 YR 20.72 43,098 22,328 65,426 17,239 0 11,16 1.00 0.20 0.00 EHS Director 11 YR 40.86 84,989 7,616 92,605 7,351 9,647 3,491 1.00 0.00 0.05 Fiscal Assistant 4 YR -18.00 37,440 0 37,440 0 1,872 TOTAL 3.50 0.40 584,917 178,021 762,938 153,548 41,249 95,68' Home visitors maintain an average caseload of 10 to 12 families each with a maximum of 12 families. for any individual home visitor. The twenty-three children in the combination option receive two home visits per month. The Family Service Provider conducts one home visit each month to the 14 children in the center based option. b. Fringe Benefits (Object class 6b) In addition to mandatory benefits, EHS provides health, dental, and vision coverage and life insurance for individuals and families. Retirement benefits begin after one full month of employment. Fringe benefits for regular employees are at the following rates: • FICA .0620 x salary -10- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 • Medicare • Disability • Life Insurance • Workers Compensation • Retirement • Health and Dental ,0145 x salary .0038 x salary .0088 x salary .0280 x salary .06 x salary $20,140 /staff & family /year See TABLE 1 in page 10 for fringe total for each position. e. Supplies (Object class 6e) 2. Child & Family Services Supplies -includes basic supplies for the classroom including formula, dental care products, and any replacement materials estimated at $2,000. The estimate of need for diapers is around 3,000 annually - 200/box x 15 boxes @ $50/box = $750. Parent committee meetings occur monthly and a meal is served at each meeting. The cost for the meals for twelve months at $70/ meeting is $840. Home visit supplies, such as books, art and educational supply items are provided by the continuation grant. The federal cost is $3,590. f. Contractual (object class 6f) 2. Health/Disabilities Services -This line item covers the costs of contracted mental health services. Mental health services are contracted with Jane West MA, LPC, LSC at $75 per hour for 48 hours per year. This allows 2 hours per month of mental health observation and consultation to both contracted child care center's classroom staff. Mental health services for home visitation staff, parents, and children are provided in the continuation grant. Jane has provided contracted mental health services to our program for the past six years. BrightStart, the local Early Childhood Council provides both the contracted child care centers with -11- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 coaching, mentoring, and consultation services at no cost to EHS and the center. The contracted mental health provider is equivalent to 0.02 FTE. The federal cost is $3,600. 5. Training and Technical Assistance -Includes tuition paid to vocational technical schools, community colleges and universities for staff training. The program is committed to ongoing professional development and continuous program improvement. See Training and Technical Assistance plan operating budget in the Appendix. The federal cost is $23,041. 8. Other Contracts -Child Care Centers -The program has contracted with two child care centers. The Family Learning Center (FLC) located in Edwards is contracted to provide nineteen full time spaces and accommodates 32 children based on family need. Fifteen children receive child care four days per week and seventeen children receive child care two days per week. Child care costs at the FLC is based on 19 full time spaces times 12 months at the market rate of $51/day which is $1,062.50/month and $12, 750/year for at total cost of $242,250. The Basalt Campus Kids located in El Jebel is contracted to provide two full time spaces and accommodates 5 children based on family need. Five children receive child care two days per week. Child care costs at the Basalt Campus Kids is based on two full time spaces times 10 months at the market rate of $42.50/day which is $885/month AND $10,620/year for a total cost of $17,700/year. The Roaring Fork School District subsidizes the Basalt Campus Kids hence the reason why the cost is significantly less per space than the Family Learning Center. Both centers combined have hired 5.25 FTE due to the expansion funds they receive. Federal costs are $259,950. 8. Other Contracts - InfantlToddler Specialist - is contracted to provide educational and child developmental services to the contracted child care centers at a rate of $35/hour for 1040 -12- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 hours per year. The contracted Infant/Toddler Specialist is equivalent to 0.50 FTE. The federal.cost is $36,400. 8. Other Contracts -Independent Program Evaluation -This line item includes the cost for independent program evaluation of twelve benchmark outcomes of home visitation, validating the important work that home visitors accomplish with families. Jerome Evans, Ph.D has provided this service to the program since 2000. This is paid at the rate of $50/hour for 100 hours/year. The contracted independent program evaluator is equivalent to 0.05 FTE. The federal cost is $5,000. The total number of contracted employees is equivalent to 5.82 FTE: h. Other (class object 6h) 8. Local Travel -This budget is based on 37 families receiving one visit per month times 12 months times 20 miles round trip which equals 8,880 miles @ $0.50 per mile for a total of $4,440. The continuation grant provides grant vehicles that are used for the remaining home visits. The Infant-Toddler specialist will visit the Family Learning Center 48 times per year times 5 miles = 240 miles @ $0.50 per mile equals $120. The Infant-Toddler specialist will visit the Basalt Campus Kids 12 times per year times 135 miles = 1,620 miles @ $0.50 per mile equals $810. Local travel: Family related -home visits 8,880 miles @ .50 $4,440 Personal vehicle Infant-Toddler Specialist 1,860 miles @ .50 $930 -child care site visits Personal vehicle Total federal cost is $5,370. -13- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 Non-Federal Costs: Amount a. Personnel -outlined in TABLE 1. $41,249 b. Fringe Benefits -outlined in TABLE 1 1. Social Security, FICA, Disability, Life Insurance, Work Comp @ 11.71 °Io $18,972 2. Health/DentalInsurance $65,926 3. Retirement x 6% salary $10,783 Total Frin a Benefits $95,681 f. Contractual 8. Other Contracts -Child Care - (Child Care Assistance Plan) costs are estimated based on revenue received from contracted child care $6,633 sites in 2010 at 2.55°Io of $259,950 at $6,633. TOTAL Non-Federal Share $143,563 Amount and sources of other funds -EHS contracted child care sites submit invoices to the Child Care Assistance Plan for reimbursement and this amount is deducted from invoices submitted to EHS. EHS contracted child care sites have direct accounts with the Child and Adult Care Food Program and submit invoices for EHS enrolled children; the grantee does not receive funding. Cap on Employee Compensation: Assurance of compliance with the compensation cap policies: The Head Start Director's compensation is $84,989 of which 20% is paid with Early Head Start funds. The Health and Human Services Agency routinely reviews administrative compensation in compliance with ACF-OI-HS-07-03. No Head Start salaries exceed the current Executive Schedule Level II salary ($179,000). -14- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 APPENDIX 2010-2011 Training and Technical Assistance Plan Improvement Plan Early Head Start Strategic Plan 2010-2012 Address Information Signed Policy Council approval Statement and Meeting Minutes U.S. Department of Health and Human Services Compendium of Required Certifications and Assurances SF 424B Assurances -Non-Construction Programs -15- a, r. ya .-. O ~ O N 'b Q~ O~ N ~ ~ xo~ ~' ° o ~, o ^, ~' ' o W `~ N ~ '- ~ O ^ aM U d ~ c ~ o .~ ~ ~ W a W a U d C/~ H C/~ a U x W Er"~.{, V z F~ H 0 V ~~ ip ~~ t *~ C ¢ ~ ~ o~~ c' a~ ~ YY ~ N ~ ~ _ ~ o ~ ~ U ~ C ~ C ~ Q O ~ O , ~ O _ ~ ~ c • G1 Q~ ~ c c c ~O•~ ~ c ~ c'~ ao ~ aw'~ aoi ' ^~ . ~ ~ ?~ c~ c~ . cC c0 U c O ~ O fl a cC N fl. <n 7 ~ c~ C Q a t0 ~ c0 V7 O Q. 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'd . ~ + .+ o d ~ z~ Q O W N N 4, ^_ +`-~ ~ O ~ O N 'd Q O~ ~~~ xo° >, 0 0 W '~ o ~ N "~= O 7 00,+~ U Q ~ c a~ O .~ ~ ~ W a x W x ~~ ^ °" ~ ~ °° ° 3 U ~ ~ A J ~ ~~ ~ ,~ ~ O~ O~ :~ ~'~ ~~ 'b ~ o~ o O A O N N C ^C r is .c .o - ~ i .~ .~ cd ~ w O ~ 'd Lx 'O ~ ~ O O ~ 7 G. ~ "G CL c i~ ~ h GO `~ 'O b O T y ~ i. .C `+-' U N ~ ~ Y U N G. b ~ r ~ ~ a ~° ~ . . . GL ~ ~ ^ .O U O U ~ `~' v' E ° ~ ~ 3 a > ~' m " a ~ ~ o ~' ~ o ' ~ 3 ~ > ~ o ° a ~ ~ c ~~' ~ ~ °~ ~ . ~ ~ a o b~ ° ,~ N '° ~ ~ ~ ~ ~? c a . . ~ W W . ' ~ ~ it ~ ~ v ai ' ~ ~ T "q N c~ N •~ O ~ o a~ ~ ~ U~~ b i cd O uUi y 3 [ ~ ~ ~ o N~ p Q~ cC p C aU. ^. U "'~ ~ Q" ~--~ W N G r~ a~ cd U ~ ' U N S'. G .~ U i ~ c, C A ~ "O ~r - O O o . .. ~ N .y ~ ~ 'b q ~ ~ C ~ ~ ~ "' ~ ~ O~ G ~ O v N C O y > y C i " ` .~ ~ ~ .° ~ ~ ~ :3 0 .~ E °~ ~ ~ o o ~ ~ O - a ~. N N it ~ `~ % , ~ ~ ~ ~ ~ C ~ C ~ v W~~ U~ N ~ g ~~ c b ~ cQ 6~ W • ~ ~r y ~ N .>. ~ ^ ~ ~ ^ U Q ~ > '~ .+ O N ci.., a U U C y 3 N~ •E' i C N~ '-T. 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U ~ ~ ~ ~ ~ ~ o ~.~ o U ~ a a ~ ° a a. °~ R z > V d .~ y z ~+ d ~ N ~ NG NC N Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 ADDRESS INFORMATION FORM Grant Number: 08SA0149 EHS Expansion Grant Name: Eagle County Health & Human Services EHS 1. Head Start Director: Jennie Wahrer Mailing Address: POB 660 Eagle, CO 81631 Telephone: 970-328-2604 Fax: 970-328-2602 Email: jennie.wahrer@ea~lecountj~.us Website: www.ea~lecount_y.us 2. NEW -Executive Director: Rachel Oys Mailing Address: POB 660 Eagle, CO 81631 Telephone: 970-328-8858 Fax: 970-328-8829 Email: rachel.oys @ ea~lecounty.us Website: www.ea~lecounty.us 3. Board Chairperson: Sara J. Fisher Mailing Address: POB 660 Eagle, CO 81631 Telephone: 970-328-8605 Fax: 970-328-8829 Email: sarah.fisher@ea~lecounty.us Website: www.ea~lecounty.us 4. NEW -Policy Council Chairperson: Estella Lopez Mailing Address: POB 627 Aspen, CO 81612 Telephone: 970-319-4092 Fax: none Email: estelita.joxi@hotmail.com 5. Fiscal Officer: Rita Woods Mailing Address: POB 660 Eagle, CO 81631 Telephone: 970-328-8817 Fax: 970-328-8829 Email: rita.woods@ea~lecounty.us Website: www.ea~lecounty.us -25- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 Next 2 pages -Signed Policy. Council Approval Statement and Meeting Minutes -26- Eagle County Early Head Start Expansion Application 08SA0149 9/30/2010 - 9/29/2011 Insert signed U.S. Department of Health and Human Services Compendium of Required Certifications and Assurances SF 424B Assurances -Non-Construction Programs -27-