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HomeMy WebLinkAboutC10-157 Emergency Operations PlanEAGLE COUNTY May2010 ono -I(),-I EAGLE COUNTY EMERGENCY OPERATIONS PLAN The gle County Emergency Operations Plan is an all- discipline, all- hazards plan that establ shes a single, comprehensive framework for the management of domestic incidents. It provi es the structure and mechanisms for the coordination of local support as well as coordination with state and federal agencies. The Eagle County Emergency Operations Plan is important in the mission of reducing the vulnerability to all natural and human caused hazards; minimizing the damage, and assisting in the recovery from any type of incident that occurs. The Eagle County Emergency Operations Plan consists of the components depicted in Figure 1 on the following page. Base Plan: Descobes the structure and processes comprising a countywide approach to incident management designed to integrate the efforts and resources of local government, private- sector, and non- governmental organizations. The Base Plan includes planning assumptions, roles and responsibilities, policies, initial actions, and plan maintenance instructions. Emergency Support Function (ESF) Annexes: Detail the missions, policies, structures, and responsibilities of local agencies for coordinating resource and programmatic support to local agencies or other jurisdictions and entities during incidents. A Supporting Documents, Incident and Event Annexes: Contain definitions, agreements and specific plans for incidents and/or events that are likely to occur in Eagle County, Colorado. These plans are considered adopted by reference as they are signe� by the affected participants. I/ Roaring Fork School District RE Basalt Fire Protection District Scott Thompson Greater Eagle Fire Protection District Jon Asper Vail Public Safety Comm. Center Joe Ribeiro Eagle River Fire Protection District Charles Moore Gypsum Fire Protection District Dave Vroman Rock Creek Volunteer Fire Vail Fire & Emergency Services Brita Horn Mark Miller Eagle County Engineering Department Eva Wilson COUNTY OF EAGLE, STATE OF COLORADO, an d through its Board of County Commissioners ATTEST: / Q1-A,- a J. Fisher, C airman Clerk tot Board °tosr►�° 16 ul . 1 D "'1T THIS PLAN IS INTENDED ONLY FOR THE USE OF THE ENTITIES WHO ARE SIGNATORIES TO THIS PLAN. IT CONTAINS INFORMATION THAT IS PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. SHARING, COPYING OR OTHERWISE DISCLOSING INFORMATION CONTAINED IN THIS PLAN SHALL ONLY BE DONE WITH WRITTEN AUTHORIZATION OF THE EAGLE COUNTY EMERGENCY MANAGEMENT DIRECTOR. Aspen Valley Hospital Eagle County Coroner Kara Bettis Vail Mountain Rescue Group Eagle County Humane Society Excel Energy Avon Police Department Chief Greg Daly Eagle County Sheriff Joseph Hoy Mir, iturn Police Department Chi Lorenzo Martinez Eagle County Animal Services Natalie Duck von Fleet Services Dan Higgins Vail Fleet Services Todd Scholl .ef Vail Religious Foundation Colorado West Mental Health West Eagle County Search & Rescue Holy Cross Energy Source Gas Basalt Police Department Chief Keith Ikeda Eagle Police Department Chief Roger McLaughlin Vail Police Chief Dwight Henninger Eagle County Emergency Management Barry Smith Eagle County Fleet Services Gusty Kanakas Eagle County School District RE50J Contents Purpose................................................................................................. ............................... 3 KeyConcepts ...................................................................................... ............................... 4 Planning Assumptions and Considerations ......................................... ............................... 5 Colorado Disaster Act of 1992 Provisions (C.R.S. 24 -32- 2107) ........ ............................... 6 C.R.S. 24 -32 -2109. Local Disaster Emergencies ............................... ............................... 7 Roles and Responsibilities .................................................................. ............................... 8 PlanMaintenance ................................................................................. ............................... 8 Emergency Support Functions and Scope ........................................ ............................... 10 Responsibilities................................................................................. ............................... 12 CitizenInvolvement ........................................................................... ............................... 12 Conceptof Operations ...................................................................... ............................... 13 EagleCounty EOC ............................................................................ ............................... 14 NIMSFramework ............................................................................. ............................... 16 ESFCoordinator ............................................................................... ............................... 17 EmergencySupport Function Matrix ................................................. ............................... 20 Emergency Support Function #1— Transportation Annex ........... ............................... 21 Emergency Support Function #2— Communications Annex ....... ............................... 24 Emergency Support Function #3— Public Works and Engineering Annex ................. 27 Emergency Support Function #4— Firefighting Annex ................ ............................... 30 Emergency Support Function #5— Emergency Management Annex .......................... 32 Emergency Support Function #6 —Mass Care, Housing, and Human Services.......... 35 Emergency Support Function #7— Resource Support Annex ..... ............................... 37 Emergency Support Function #8— Public Health and Medical Annex ....................... 39 Emergency Support Function #9— Search and Rescue Annex ..... ............................... 44 Emergency Support Function #10— Hazardous Materials .... ............................... 45 Emergency Support Function #11— Agriculture Annex .............. ............................... 47 Emergency Support Function #12— Energy and Public Utilities Annex .................... 48 Emergency Support Function #13— Public Safety and Security Annex ..................... 49 Emergency Support Function #14— Community Recovery and Mitigation Annex.... 51 Emergency Support Function #15— External Affairs Annex ....... ............................... 54 -2- Eagle County Emergency Operations Plan December 2009 List of Appendices Appendix A - Acronyms, Abbreviations and Terms - Included Appendix B - MACG and EOC activation guidelines - Pending Appendix C - Eagle County All -Risk Mutual Aid Agreement - Included Appendix D - Annual Operating Plan for Wildfires - Included Appendix E - Colorado State Emergency Resource Mobilization Plan - Included Appe1ndix F - Damage Assessment Plan - Pending Appendix G - Evacuation Plan (includes special needs evacuation/sheltering)- Pending Appendix H - Emergency Declaration procedures - Pending Appendix I - Mass Casualty Incident (MCI) plan - Included i Appendix J - Public Health Plans (Pandemic Flu, Etc.) - Pending Appendix K - County Animal Response Team (CART) plan - Pending Appendix L - Public Information and Warning - Pending Appendix M I - Utility Restoration Plan - Pending Appendix N - Hazardous Materials Plan - Pending I Appendix O - Explosive Materials Response Plan - Pending Appendix P - Mass Fatalities Plan - Pending Appendix Q - Continuity of Government Plan (Eagle County) - Pending App dix R - Roles and Responsibilities - Pending Appendix S - Response to Terrorism Plan - Pending Appendix T - Major Incident Communications Plan - Pending Appendices may be created, revised and adopted independent of the base plan. Purpose The purpose of the Eagle County Emergency Operations Plan (EOP) is to establish a comprehensive, countywide, all hazards approach to incident management across a spectrum of activities including prevention, preparedness, response, and recovery. The Eagle County EOP incorporates best practices and procedures from various incident management disciplines— homeland security, emergency management, law enforcement, firefighting, hazardous materials response, public works, public health, emergency medical services, and responder and recovery worker health and safety —and integrates them into a unified coordinating structure. The Eagle County EOP provides the framework for interaction with local, private sector, and nongovernmental organizations. It describes capabilities and resources and establishes responsibilities, operations processes, and protocols to help protect against terrorist attacks and other natural and manmade hazards. Scope The Eagle County EOP recognizes and incorporates the various jurisdictional and functional authorities of local agencies, private- sector organizations and non - governmental organizations. This plan is applicable to all agencies and organizations that may be requested to provide assistance or conduct operations in the context of actual or potential incidents within the county. This plan addresses the full spectrum of activities related to incident management. The Eagle County EOP focuses on those activities that are directly related to an evolving incident or potential incident. Authorities Federal 1. Robert T. Stafford Disaster Relief and Emergency Assistance Act and Amendments (P.L. 93- 288, as amended by P.L. 100 -707). 2. Homeland Security Presidential Directive #5: Management of Domestic Incidents, National Incident Management System (NIMS) 3. The National Response Framework, January 2008 4. Homeland Security Presidential Directive #8: National Preparedness State 1. Colorado Disaster Emergency Act of 1992 (Part 21 of Article 32, Title 24, Colorado Revised Statutes, 1996 as amended). Key Concepts This section summarizes key concepts that are reflected throughout the Eagle County EOP. • Systematic and coordinated incident management, including processes for: • Incident reporting • Coordinated action • Alert and notification o Mobilization of resources -4- Eagle County Emergency Operations Plan December 2009 • Organizing interagency efforts to minimize damage, restore impacted areas to pre- incident conditions if feasible, and/or implement programs to mitigate vulnerability to future events. • Organizing ESF's to facilitate the delivery of critical resources, assets, and assistance. Local departments and agencies area assigned to lead or support ESFs based on authorities, resources, and capabilities. • Providing mechanisms for vertical and horizontal coordination, communications, and information sharing in response to threats or incidents. These mechanisms facilitate coordination among local entities as well as public and private sectors. Planning Assumptions and Considerations The Eagle County EOP is based on planning assumptions and considerations presented in this • Incidents are typically managed at the lowest possible geographic, organizational, and jurisdictional level. • Incident management activities will be initiated and conducted using the principles contained in the National Incident Management System (NIMS) • The combined expertise and capabilities of government at all levels, the private sector, and nongovernmental organizations will be required to prevent, prepare for, respond to, and recover from incidents or disasters. • Incidents or disasters may: • Occur at any time with little or no warning in the context of a general or specific threat or hazard. • Require significant information sharing across multiple jurisdictions and between public and private sectors. • Span the spectrum of incident management to include prevention, preparedness, response, and recovery. • Involved multiple, high varied hazards or threats on a local, regional, or national scale. • Result in numerous casualties; fatalities; displaced people, property loss, disruption of normal life support systems, essential public services, basic infrastructure; and significant damage to the environment. • Impact critical infrastructures across sectors. • Overwhelm capabilities of local governments and private sector infrastructure owners and operators. • Attract a sizeable influx of independent, spontaneous volunteers and supplies. • Require prolonged, sustained incident management operations and support activities. • Top priorities for incident management are to: ■ Save lives and protect the health and safety of responders, recovery workers and the public. • Ensure security of the homeland. • Prevent an imminent incident, including acts of terrorism from occurring. • Protect and restore critical infrastructure and key resources. • Conduct law enforcement investigations to resolve the incident, apprehend the perpetrators, and collect and preserve evidence for prosecution. • Protect property and mitigate damages and impacts to individuals, communities, and the environment. • Facilitate recovery of individuals, families, businesses, governments, and the environment. -5- Eagle County Emergency Operations Plan December 2009 • Departments and agencies at all levels of government and certain NGO's such as the American Red Cross or Salvation Army, may be required to deploy to incidents or disasters on short notice to provide timely and effective mutual aid and/or intergovernmental assistance. • For incidents or disasters that are Presidential declared, state and federal support is delivered in accordance with relevant provisions of the Stafford Act. Colorado Disaster Act of 1992 Provisions (C.R.S. 24 -32 -2107) 1. Each political subdivision shall be within the jurisdiction of and served by the division and by a local or inter jurisdictional agency responsible for disaster preparedness and coordination of response. 2. Each county shall maintain a disaster agency or participate in a local or inter - jurisdictional disaster agency which, except as otherwise provided under this part 21, has jurisdiction over and serves the entire county. 3. The governor shall determine which municipal corporations need disaster agencies of their own and require that they be established and maintained. The governor shall make such determination on the basis of the municipality's disaster vulnerability and capability of response related to population size and concentration. The disaster agency of a county shall cooperate with the disaster agencies of municipalities situated within its borders but shall not have jurisdiction within a municipality having its own disaster agency. The office shall publish and keep current a list of municipalities required to have disaster agencies under this subsection. 4. The minimum composition of a disaster agency shall be a director or coordinator appointed and governed by the chief Elected Official or governing body of the appointing jurisdiction. The director or coordinator shall be responsible for the planning and coordination of the local disaster services. 5. Any provision of this part 21 or other law to the contrary notwithstanding, the governor may require a political subdivision to establish and maintain a disaster agency jointly with one or more contiguous political subdivisions if the governor finds that the establishment and maintenance of an agency or participation therein is made necessary by circumstances or conditions that make it unusually difficult to provide disaster prevention, preparedness, response, or recovery services under other provisions of this part 21. 6. Each political subdivision which does not have a disaster agency and has not made arrangements to secure or participate in the services of an agency shall have an elected official designated as a liaison officer to facilitate the cooperation and protection of that subdivision in the work of disaster prevention, preparedness, response, and recovery. 7. The mayor, chairman of the board of county commissioners, or other principle Elected Official of each political subdivision ion the state shall notify the office of the manner in which the political subdivision is providing or securing disaster planning and emergency services, identify the person who heads the agency from which the services are obtained, and furnish additional information relating thereto as the division requires. 8. Each local and inter jurisdictional disaster agency shall prepare and keep current a local or inter jurisdictional disaster emergency plan for its area. 9. The local or inter jurisdictional disaster agency, as the case may be, shall prepare and distribute to all appropriate officials in written form a clear and complete statement of the emergency responsibilities of all local agencies and officials and of the disaster chain of command. C.R.S. 24 -32 -2109. Local Disaster Emergencies 1. A local disaster may be declared only by the principle Elected Official of a political subdivision. It shall not be continued or renewed for a period in excess of seven days except by or -6- Eagle County Emergency Operations Plan December 2009 with the consent of the governing board of the political subdivision. Any order or proclamation declaring, continuing, or terminating a local disaster emergency shall be given prompt and general publicity and shall be filed promptly with the county clerk and recorder, city clerk, or other authorized record - keeping agency and with the division. 2. The effect of a declaration of a local disaster emergency is to activate the response and recovery aspects of any and all applicable local and inter jurisdictional disaster emergency plans and to authorize the furnishing of aid and assistance under such plans. 3. No inter jurisdictional disaster agency or official thereof may declare a local disaster emergency unless expressly authorized by the agreement pursuant to which the agency functions. An inter jurisdictional disaster agency shall provide aid and services in accordance with the agreement pursuant to which it functions. Roles and Responsibilities Police, fire, public health and medical, emergency management, public works, hazardous materials response, and other personnel are often the first to arrive and the last to leave an incident site. When local resources and capabilities are overwhelmed, local Chief Elected Official (CEO) or their designee may request assistance from additional municipalities, counties, the State of Colorado and the Federal Government. Local Chief Elected Official A Mayor or Chairman of the Board, as a jurisdiction's Chief Elected Official, is responsible for the public safety and welfare of the people of that jurisdiction. Responsibilities of the Local Chief Elected Official include: • Responsibility for coordinating local resources to address the full spectrum of actions to prevent, prepare for, respond to, and recovery from incidents involving all hazards including natural disasters, accidents, terrorism, and other contingencies. • Dependent upon State and Local law, the CEO has extraordinary powers to suspend local laws and ordinances, such as to establish a curfew, direct evacuations, and, in accordance with the local health authority, to order quarantine. • Provides leadership and plays key role in communicating to the public, and in helping people, businesses, and organizations cope with the consequences of any type of domestic incident within the jurisdiction. • Negotiates and enters into mutual aid agreements with other jurisdictions to facilitate resource sharing. • Requests State and, if necessary, Federal assistance through the Governor of the State of Colorado when the jurisdiction's capabilities have been exceeded or exhausted. Plan Maintenance Eagle County EOP revision and subsequent revisions, supersedes all previous editions and is effective immediately for planning, training and exercising, and preparedness and response oper ions. This "Ian, its annexes and appendixes, shall be maintained and kept current by all parties on the folloi ting schedule: Revi ( w and update the Eagle County Emergency Operations Plan, annexes, and appendixes every three 3) years. All c anges, revisions, and/or updates to the Plan its annexes and appendixes shall be forwarded to Ea le County Emergency Management (ECEM) for review, publication and distribution to all hold s of the Plan following the efforts of the lead agency to coordinate with its supporting agen ies. If no changes, revisions, and/or up -dates are required, ECEM shall be notified in -7- Eagle County Emergency Operations Plan December 2009 writing by the agency lead that respective plans, annexes, appendices, etc., have been reviewed and are considered valid and current. The Eagle County EOP applies a functional approach that groups the capabilities of local departments and agencies into ESF's (Emergency Support Functions) to provide the planning, support, resources, program implementation, and emergency services that are most likely to be needed during incidents or disasters. The response to actual or potential incidents is typically provided through a full or partial activation of the ESF structure as necessary. Each ESF is composed of primary and support agencies. The Eagle County EOP identifies primary agencies on the basis of authorities, resources, and capabilities. Support agencies are assigned based on resources and capabilities in a given functional area. The resources provided by the ESF's reflect the resource kind and type categories identified in NIMS. The scope of each ESF is summarized in each ESF section. ESF's are expected to support one another in carrying out their respective roles and responsibilities. Nongovernmental organizations (NGO) collaborate with first responders, governments at all levels, and other agencies and organizations providing relief services to sustain life, reduce physical and emotional distress, and promote recovery of disaster victims when assistance is not available from other sources. THIS PLAN IS INTENDED ONLY FOR THE USE OF THE ENTITIES WHO ARE SIGNATORIES TO THIS PLAN. IT CONTAINS INFORMATION THAT IS PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER APPLICABLE LAW. SHARING, COPYING OR OTHERWISE DISCLOSING INFORMATION CONTAINED IN THIS PLAN SHALL ONLY BE DONE WITH WRITTEN AUTHORIZATION OF THE EAGLE COUNTY EMERGENCY MANAGEMENT DIRECTOR. Emergency Support Functions and Scope ESF #1— Transportation - Civil transportation support, restoration/recovery of transportation infrastructure, movement restrictions and damage and impact assessment. ESF #2—Communications - Coordination with telecommunications industry, restoration/repair of telecommunications infrastructure, protection and restoration of information resources and warnings and/or notifications. ESF #3—Public Works & Engineering - Infrastructure protection, emergency repair, infrastructure restoration, engineering services, construction management and critical infrastructure liaison. ESF #4— Firefighting - Firefighting Activities and resource support. ESF #5— Emergency Management - Coordination of incident management efforts, management of Emergency Operations Center (EOC) ESF #6 —Mass Care, Housing, and Human Services - Mass Care, disaster housing, human services and sheltering. ESF #7— Resource Support - Resource support (facility space, office equipment, supplies, contracting services, etc.) and financial management. -8- Eagle County Emergency Operations Plan December 2009 ESF 11 —Public Health & Medical - Public health, medical (EMS & Hospital), mental health, mass fatality and mortuary services. ESF — Search and Rescue - Life - saving assistance. ESF *10 —Oil & Hazardous Materials – Chemical, Biological, Radiological, Nuclear and Expl sive (CBRNE) Response, environmental safety and short and long term cleanup. ESF 11— Agriculture Nutrition Assistance - Animal and plant diseasetpest response, food safetV and food security. ESF 12— Energy and Public Utilities - Energy infrastructure assessment, repair and restoration, energy industry utilities coordination. ESF 13— Public Safety and Security - Facility and resource security, security planning, technical and resource assistance, public safety /security support, support to access, traffic, and crowd control. ESF �14 —Long Term Community Recovery and Mitigation - Social and economic community impact assessment, long term community recovery assistance to local governments, and the private sector, mitigation analysis and program implementation. ESF #15— External Affairs - Emergency public information and protective action guidance, medip and community relations support to on scene incident management and management of Joint Information Center (JIC). Private Sector Eagle County and primary and support agencies coordinate with the private sector to effectively share information, form courses of action, and incorporate available resources to prepare for, respond to, and recover from incidents or disasters. Roles: The roles, responsibilities, and participation of the private sector during incidents or disasters vary based on the nature of the organization and the type and impact of the incident. The roleslof private sector organizations are summarized below; Impacted Organization or Infrastructure Private sector organizations may be affected by direct or indirect consequences of the incident, including privately owned critical infrastructure, key resources, and those main private- sector organizations that are significant to local, regional, and national economic recovery from the incident. Examples of privately owned infrastructure include, transportation, telecommunications, private utilities, financial institutions, and hospitals. Response Resource Private - sector organizations provide response resources (donated or compensated) during an incident- including specialized teams, equipment, and advanced technologies through local public - private emergency plans, mutual aid agreements, or incident specific requests from government and private sector volunteered initiatives. Regulated and/or Responsible Party Own6rs/operators of certain regulated facilities or hazardous operations may bear responsibilities under the law for preparing for and preventing incidents from occurring, and responding to an incident once it occurs. For example, Federal regulations require owners/operators of Tier 11 reporting facilities to maintain emergency (incident) preparedness plans, procedures, and to perform assessments, prompt notifications, and training for a response to an incident. -9- Eagle County Emergency Operations Plan December 2009 Local Emergency Organization Member Private sector organization members may serve as an active partner in local emergency preparedness and response organizations and activities. Responsibilities Private Sector organizations support the Eagle County EOP (voluntarily or to comply with applicable laws and regulations) by sharing information with the government, identifying risks, performing vulnerability assessments, developing emergency response and business continuity plans, enhancing their overall readiness, implementing appropriate prevention and protection programs, and donating or otherwise providing goods and services through contractual arrangement or government purchases to assist in response to and recovery from an incident. Certain organizations are required by existing law and regulation to bear the cost of planning response to incidents, regardless of cause. In the case of the an incident or disaster, these private sector organizations are expected to mobilize and employ the resources necessary and available in accordance with their plans to address the consequences of incidents at their own facilities or incidents for which they are otherwise responsible. Unless the response is inherently governmental (e.g., law enforcement, etc.), private sector organizations are encouraged to develop and maintain capabilities to respond to and manage a complete spectrum of incidents and emergencies. Local government should maintain ongoing interaction with the critical infrastructure and key resource industries to provide coordination for prevention, preparedness, response, and recovery activities. When practical, or when required under Federal law, private sector representatives should be included in planning and exercises. The government may, in some cases direct private sector response resources when they have contractual relationships, using government funds. The primary agency(ies) for each ESF maintains working relations with its associated private sector counterparts through partnership committees or other means. (e.g., ESF #10, Hazardous Materials Response — Hazardous Materials Industries). Citizen Involvement Strong partnerships with citizens groups and organizations provide support for incident management prevention, preparedness, response, recovery, and mitigation. The U.S. Citizen Corps brings these groups together and focuses efforts of individuals through education, training, and volunteer service to help make communities safer, stronger, and better prepared to address the threats of terrorism, crime, public heath issues, and disasters of all kinds. Local Citizen Corps Councils implement Citizen Corps programs, which include Community Emergency Response Teams (CERTS), Medical Reserve Corps, Neighborhood Watch, Volunteers in Police Service, and the affiliate programs. These programs provide opportunities for special skills and interests; develop targeted outreach for special needs groups, and organize special projects and community events. Citizen Corps Affiliate programs expand the resources and materials available to local communities through partnerships with programs and organizations that offer resources for public education, outreach, and training; represent volunteers interested in helping to make their communities safer or offer volunteer service opportunities to support first responders, disaster relief activities, and community safety efforts. Concept of Operations Incident Support This section describes the local coordinating structures, processes, and protocols employed to manage incidents or disasters in Eagle County. These coordinating structures and processes are designed to enable execution of the responsibilities of each jurisdiction having authority and to integrate local, NGO, and private- sector efforts into a comprehensive approach to incident management. -10- Eagle County Emergency Operations Plan December 2009 A ba is premise of the Eagle County EOP is that incidents are generally handled at the lowest jurisdictional level possible. Police, fire, public health and medical and other personnel are responsible for incident management and coordination at the local level. In the vast majority of incidents, local resources and regional mutual aid resources provide the first line of emergency response and incident management support. When a local jurisdiction requires assistance with providing logistical support for an incident or when several local jurisdictions are experiencing simultaneous incidents requiring similar resources, a Multi- Agency Coordination Group (MACG) should be established to assist in providing that support. As the incident expands or additional resources are needed, or when the MACG can no longer support the incident, the County Emergency Management Director or designee should be requested to activate the Eagle County Emergency Operations Center (EOC) in accordance with the E DC plan (Appendix B) to coordinate efforts and provide appropriate support to the incident command structure. Strategic level interagency incident management coordination and course of action development are facilitated by the Eagle County ESF's located at the EOC. Public information will be managed by ESF #15 and the Eagle County PIO Group operating in a Joint Information Center. The framework created by these coordinating structures is designed to accommodate the various roles local government plays during an incident, whether it is support to local agencies, or direct implementation of the Eagle County incident management authorities and responsibilities under State and Federal law. The organizational structure for incident management establishes a clear progression of coordination and communication from the local level to the State level. As illustrated below, the local incident command structures, Incident Command Posts (ICP'S), are responsible for directing on -scene incident management and maintaining command and control of on -scene incident operations. Eagle County Emergency Operations Center (ECEOC) Incident Incident Incident Command Post Command Post Command Post -11- Eagle County Emergency Operations Plan December 2009 Eagle County EOC The support and coordination components consist of an emergency operations center (EOC) and multi- agency coordination entities. The EOC provides a central location for operational information sharing and resource coordination in support of on -scene efforts. Eagle County Multi- Agency Coordination Groups (Eagle County MACG) aids in establishing priorities among the incidents and associated resource allocations, resolving agency policy conflicts, and providing strategic guidance to support incident management activities. This group is made of departmentlagency heads with authority to make decisions and commit resources. The Eagle County EOC is also the conduit to the State of Colorado for resource assistance and other state and/or federal assistance. State of Colorado Emergency Operations Center (SEOC) Eagle County Emergency Operations Center (ECOEC) Incident Command Post Disaster Declarations During actual or potential incidents or disasters, the overall coordination of local incident management activities is executed by the agency(ies) with jurisdictional authority under NIMS. When an incident or potential incident is of such severity, magnitude, and/or complexity that it is considered a disaster, the County may request a disaster declaration to initiate the support at the State. In the context of the Stafford Act disasters or emergencies, the Department of Homeland Security coordinates supplemental Federal assistance when the consequences of the incident exceed local and State capabilities. -12- Eagle County Emergency Operations Plan December 2009 Eagle County Joint Information Center (JIC) The Cagle County JIC serves as a focal point for the coordination and dissemination of information to the public and media concerning incident prevention, preparedness, response, recovery, and mitigation. The JIC staff develops, coordinates, and disseminates unified news releases. News releases are cleared through the MACG to ensure consistent messages, avoid release of conflicting information, and prevent negative impact on operations. This formal approval process ensures protection of law enforcement sensitive information. Agencies may issue their own news releases related to their policies, procedures, and capabilities, however, these should be coordinated with the JIC. In accordance with NIMS processes, resource and policy issues are addressed at the lowest organizational level practicable. If the issues cannot be resolved at that level, they are forwarded up to the next level for resolution. The organizational structure above addresses both site specific incident management activities and the broader issues related to the incident, such as impacts to the rest of the County, immediate County or regional actions required to avert or prepare for potential subsequent events, and the management of multiple threats or incidents (specifically those that are non -site specific, geographically dispersed, or evolve over a long period of time). -13- Eagle County Emergency Operations Plan December 2009 Y 0 d L LL cn 2 O. 0 0 b O O U b U 0 a� a O N �A N W b O a U O b • a U U �Q 0 O U ao w r- 0 0 N O b U 0 :b o � U o O O U U c� 0 •o O 0 0 U w° • u U Cd v� W 0 0 U U odo cs w U U W on Cd W U U 0 � 0 U o .n 00 U U O� U t+ b�A � W • �0 b,O o b o O CIO t., sa.injanajS uoilt uip ioo,) O .b 44 0 -d 00 U a� C." N • O U a� 0 U_ a� 'O U 0 a� a� U 0 0' A • sa.injan.ilS put wwo;) a 0 O� U � O N N N WA III U W Oth #r Incident Facilities Inci ent Command Post The ctical level, on -scene incident command and management organization is located at the Inci nt Command Post (ICP). It is typically comprised of designated incident management offic als and responders from local agencies, as well as private sector and non - governmental organizations. When multiple command authorities are involved, the ICP may be led by a Unified Command, comprised of officials who have jurisdictional authority or functional responsibility for the incident under an appropriate law, ordinance, or agreement. The Unified Command provides direct, on -scene control of tactical operations and utilizes the NIMS ICS organizational structure, typically including Operations, Planning, Logistics, and Finance/Administration sections. The ICP is usually located at or in the immediate vicinity of the incident site. The location is selected by the agency having primary jurisdictional authority for managing the incident at this level. Generally, there is one ICP established for each incident. Depending on the number and location of incidents, there may be multiple ICP's managed by an Area Command. ESF Coordinator The ESF Coordinator is the primary agency representative who has ongoing responsibilities throughout the prevention, preparedness, response, recovery, and mitigation phases of incident management. The role of the ESF Coordinator is carried out through a "multi- agency coordination approach as agreed upon collectively by the designated primary agencies. Responsibilities of the ESF Coordinator include: ❑ Pre- Incident planning and coordination ❑ Maintaining ongoing contact with ESF primary and support agencies ❑ , Conducting periodic ESF meetings and conference calls ❑ Coordinating efforts with corresponding private sector organizations ❑ , Coordinating ESF activities relating to catastrophic incident planning and critical infrastructure preparedness as appropriate Primary Agency A local department or agency designated as an ESF primary agency serves as a local executive representative to accomplish the ESF mission. When an ESF is activated, the primary agency is responsible for: ❑ Orchestrating local support within their functional area for an affected jurisdiction ❑ Provide staff for the operations functions at fixed and field facilities ❑ , Notify and request assistance from support agencies. ❑ Manage mission assignments and coordinate with support agencies ❑ Work with appropriate private- sector organizations to maximize use of all available resources ❑ . Support and inform other ESFs of operational priorities and activities ❑ Execute contracts and procure goods and services as needed ❑ Ensure financial and property accountability for ESF activities 13 Plan for short term and long term incident management and recovery operations ❑ . 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U U Q O OL y 0 �7 aci .c E -.E a� c to `O E O o o E O E —> c c Q) Sc y a�� �— m O m o O�» E o 3 � > °�= N c— ,4 Q c<W QQQUUUW cn W W wU-W m .E W LL0=2 =2 �Jd4.0- � a- mwF U — >'S Support Agencies When an ESF is activated in response to an incident, support agencies are responsible for: ❑ Conducting operations, when requested by the primary ESF agency, using their own authorities, subject matter experts, capabilities, or resources ❑ Participating in planning for short term and long term incident management and recovery operations and the development of supporting operational plans, SOPS, checklists, or other job aids, in concert with existing first responder standards. ❑ Assist in the completion of situation assessments ❑ Furnish available personnel, equipment, or other resource support as requested by the primary ESF agency ❑ Participate in training and exercises aimed at continuous improvement of prevention, response, and recovery capabilities ❑ . Identify new equipment or capabilities required to prevent or respond to new or emerging threats and hazards, or to improve the ability to address existing threats. ❑ . Provide information or intelligence regarding the agency's area of expertise 16 Eagle County Emergency Operations Plan December 2009 THIS PAGE INTENTIONALLY LEFT BLANK March 2010 ESF #1 — Transportation Annex Eagle County Emergency Operations Plan Emergency Support Function #1 — Transportation Annex ESF Coordinator(s): Law Enforcement Jurisdiction(s) Public Works Agencies Eagle County Regional Airport Transit Agencies (ECO, RFTA, Avon and Vail) Primary Agency: Public Works Agency Introduction Support Agencies: Eagle County Animal Services Eagle County Emergency Management Fleet Services Departments Human Resources Departments School Districts (Re -504 and RE -1) Vail Public Safety Communications Center Purpose Emergency Support Function (ESF) #1 — Transportation supports local governmental entities and voluntary organizations to provide transportation for an actual or potential emergency. Through the Public Works Agencies coordination role, ESF #1 integrates the responsibility for Emergency Management of the Transportation System in the prevention/mitigation, preparedness, recovery, infrastructure restoration, safety, and security of the County and its transportation systems. Scope ESF #1 is designed to provide transportation support to assist in incident management. activities within the scope of ESF #1 functions include: processing and coordinating requests for transportation support as directed under the Emergency Operations Plan (EOP); reporting damage to transportation infrastructure as a result of the incident; coordinating alternate transportation services; coordinating the restoration and recovery of the transportation infrastructure; performing transportation activities such as air, surface and rail; and coordinating and supporting prevention /preparedness/mitigation among transportation infrastructure stakeholders at the State and local levels. Policies • Transportation planning employs the most effective means of transporting resources, including commercial transportation capacity, and capacity owned or operated local agencies. • Transportation planning recognizes Federal and State transportation policies and plans used to control the movement of relief personnel, equipment, and supplies, as well as local established priorities for determining precedence of movement. • The Eagle County Multi- Agency Coordination Center (MACC) facilitates coordination between local entities and the State in the event of multi jurisdictional ESF #1 operations. • Movements of personnel, equipment, and supplies are managed through prioritizing shipments. To facilitate the prompt deployment of resources, priorities for various incidents are developed and maintained through an interagency process led by Eagle County Emergency Management prior to an incident to facilitate the prompt deployment ESF #1-1 Transportation Annex Eagle County Emergency Operations Plan Marco 2010 ESF #1— Transportation Annex Eagle ounty Emergency Operations Plan of resources. Each ESF is responsible for compiling, submitting, and updating information for inclusion in the ESF #1 prioritized shipments. Agencies are encouraged to use ESF #1 services. To ensure the orderly flow of resources, agencies should advise ESF #1 or the MACC of all transportation movements arranged independently from ESF #1 activity. Military transportation may be provided in accordance with State policy for use of National Guard resources. The MACC supports ESF #1 with relevant situational awareness and threat information reports. EFS #1 Coordinators provide relevant situational awareness and threat information reports to the MACC. Concept of Operations General • The EOP provides a structure for managing and coordinating the complex operations of the transportation systems during an emergency. This includes deployment of resources into and out of the incident area and the coordination of transportation recovery, restoration, and safety /security. The EOP also provides a means of facilitating or restricting the movement of personnel and goods as necessary. The ESF #1 coordinator's provide direction for the mission locally. The MACC provides policy guidance and operational direction. • Regional ESF #1 organization, notification, deployment, and support operations are conducted in accordance with the respective ESF #1 annexes to the County EOP. • Communications are established and maintained with ESF #5 — Emergency Management to report and receive assessments and status information, and with ESF #7 — Resource Support. The ESF #1 Coordinator(s) designate a representative(s) to the Multi- Agency Coordination Center as required. Actions: Initial Actions Coordinating Entity(s): Immediately upon notification of a threat or an imminent or actual incident, consideration is given toward: ESF #1-2 Transportation Annex Eagle County Emergency Operations Plan March 2010 ESF #1 —Transportation Annex Eagle County Emergency Operations Plan • Establishing a Multi- Agency Coordination Center (MACC); • Providing appropriate representation, when requested, to the MACC, and the ESF #1 function; and • Implementing plans to ensure adequate staff and administrative support. Actions: Continuing Actions • ESF #1 staff coordinates the acquisition of transportation services to fulfill mission assignments in support of all ESFs when required. • The MACC coordinates with appropriate Federal, State and local entities to facilitate the movement of people and goods to, from, and within the incident area, and participates in decisions regarding issues such as movement restrictions, critical facilities closures, and evacuations. • The MACC is responsible for the administrative support of individuals involved in regional emergency transportation operations and for managing all financial transactions undertaken through mission assignments issued to ESF #1. • The MACC coordinates with appropriate jurisdictional administrations on the implementation of specific statutory authorities providing immediate assistance, such as traffic control, long -term recovery of the transportation infrastructure, and any authorized mitigation efforts to lessen the effects of future incidents. Responsibilities Primary Agency: Law Enforcement Jurisdiction(s), Public Works Agencies • Coordinates the provision of transportation services in support of Federal, State, local, tribal governmental entities; U.S. territories and possessions; and voluntary organizations. Coordinates the recovery, restoration, and safety /security of the transportation infrastructure. Manages the MACC ESF #1. Provides trained personnel to staff ESF #1 responsibilities at the MACC or any other temporary facility in the impacted region. • Manages the financial aspects of the ESF #1 response. Works with State and Federal transportation departments and industry partners to assess the damage to the transportation infrastructure and analyze the impact of the incident on transportation operations, and report promptly as changes occur. • Coordinates and implements, as required, emergency - related response and recovery functions performed statutory authorities, including the prioritization and/or allocation of transportation capacity, hazardous material containment response and movement, and damage assessment, to include safety and security related actions concerning movement restrictions, closures, quarantines, and evacuations. • Provides technical assistance to in evacuation or movement restriction planning, and determining the most viable transportation networks to, from, and within the incident area, as well as alternate means to move people and goods within the area affected by the incident. ESF #1-3 Transportation Annex Eagle County Emergency Operations Plan I March 2010 ESF #1— Transportation Annex Eagle County Emergency Operations Plan M Identifies resource requirements for transportation and coordinates their allocation. Primary Agencies Agency Functions Eagle County Regional Airport • Provides staffing to the MACC ESF #1 when requested. • Provides transportation assets when possible. • Coordinates air traffic issues of the incident(s). Law Enforcement Agencies I Participates in a Unified Command roll to provide transportation related incident management within their respective jurisdictions. • Provides staffing to the MACC ESF #1 when requested. Pub c Works Agencies Participates in a Unified Command roll to provide transportation related incident management within their respective jurisdictions. Provides staffing to the MACC ESF #1 when requested. 1 Provides resources for damage assessment and transportation systems maintenance as needed. Provides technical assistance for ESF #1. Agencies Provides staffing to the MACC ESF #1 when requested. Provides mass transportation guidance and assistance as necessary to support emergency activities. Agencies Agency Functions Eagle County Animal Services • Provide animal issue support as necessary. Provides traffic direction assistance when possible. Through ESF #1, identifies and arranges for the use of State and Federal assets and resources in support of the ESF #1 role. Maintenance Departments Provides support in the emergency operations and restoration. Assists in restoring the transportation infrastructure. ESF 11-4 Transportation Annex Eagle County Emergency Operations Plan March 2010 ESF #2 — Communications Annex Eagle County Emergency Operations Plan Emergency Support Function #2 — Communications Annex ESF Coordinator: Vail Public Safety Communications Center Information and Technology Departments Eagle County Emergency Management Primary Agency: Vail Public Safety Communications Center Support Agencies: Eagle County PIO Group Private Sector (ARES, RACES) Introduction Purpose Emergency Support Function (ESF) #2 — Communications ensures the provision of communications support to Federal, State, local and private- sector response efforts during an emergency incident. Scope ESF #2 coordinates actions to provide the required telecommunications, and the restoration of the telecommunications infrastructure. ESF #2 supports all County agencies in the procurement and coordination of telecommunications services from the telecommunications and information technology (IT) industry during an incident response. Communications is information transfer and involves the technology associated with the display, transfer, interpretation, and processing of data among persons, places and machines. It includes transmission, emission, or reception of signs, signals, writing, images, and sounds or intelligence of any nature by wire, radio, optical, or other electromagnetic systems. Where appropriate, communications services may be provided through various National -Level Programs, including the Shared Resources (SHARES) High- Frequency Radio Program, Telecommunications Service Priority (TSP) Program, Government Emergency Telecommunications Service (GETS), and Wireless Priority Service (WPS). Policies The Eagle County Emergency Operations Plan (EOP) serves as the basis for planning for the utilization of national telecommunications assets and resources in support of emergencies. This plan is the formal plan applicable to all agencies who are signatories to the plan. The mission of the EOP is to assist in: • The exercise of the telecommunications functions and responsibilities; • The coordination of the planning for and provision emergency preparedness communications for all circumstances, including crisis or emergency, attack, recovery, and reconstitution. • Federal, State, local, and tribal officials, nonprofit organizations, and private- sector entities respond to the vast majority of incidents acting under their authorities or through agency or interagency contingency plans. • The Vail Public Safety Communications Center is the primary agency with functional responsibilities for the EOP Communications Annex. ESF #2 -1 Communications Annex Eagle County Emergency Operations Plan March 2010 ESF #2 — Communications Annex Eagle County Emergency Operations Plan The Eagle County Multi- Agency Coordination Center (MACC) facilitates coordination between local entities and the State in the event of multi jurisdictional ESF #2 operations. Jurisdictional Information and Technology Departments are responsible for cyber incident response coordination among agencies and, upon request, State, local, tribal, and private- sector entities will response to any incident with cyber - related issues (e.g., significant cyber threat and disruptions, crippling cyber attacks against the Internet or critical infrastructure information systems, technological emergencies, and declared major disasters and emergencies). Concept of Operations General Eagle County Emergency Management (ECEM) determines whether to activate ESF #2 based upon information from initial staff reports and County authorities. For incidents where ESF #2 is not activated, ECEM may elect to use the existing resources of the Vail Public Safety Communications Center (VPSCC). When activated, ESF #2 coordinates and supports telecommunications requirements of the incident(s). Telecommunications management occurs on a bottom -up basis: decisions are made at the lowest level, with only those issues requiring adjudication or additional resources being referred to the next higher management level. The VPSCC controls communications assets (i.e., Mobile Telecommunications Systems, Mobile Emergency Communications Vehicle) in the incident area and coordinates their use with the Incident Commander. Other agencies that provide telecommunications assets in support of the response also control their assets, but coordinate use with the VPSCC. Dispatch Center: The Vail Public Safety Communications Center (VPSCC) is the primary organization for incident management communications. The VPSCC staff processes anticipated/actual damage, identifies communications requirements, monitors the developing situation/response, renders status reports, and coordinates service provisioning and restoration as required. The VPSCC Manager appoints ESF #2 representatives to the Multi- Agency Coordination Center (MACC), providing for 24 -hour coverage if required. Regional: When ESF #2 is activated, the VPSCC may request assistance from other communication centers in the Northwest All- Hazards Emergency Management Region. Assistance may be deployed to the scene of an incident, to assist in the VPSCC or at the MACC. State: Whenever a MACC is activated in Eagle County, the Colorado Division of Emergency Management Duty Officer shall be notified. Following notification of the Duty Officer, additional telecommunications resources may be obtained through the Colorado State Resource Mobilization Plan. ESF �-2 Communications Annex Eagle County Emergency Operations Plan March 2010 ESF #2 — Communications Annex Eagle County Emergency Operations Plan FIGURE 1. Emergency Communications Staff Communication Center Manager Communications I I Field Based I I EFS #2 Staffing Center staffing Dispatchers For the MACC Actions: Pre - Incident • Work closely with Eagle County entities and private- sector coordinators to ensure the latest technology is available to all agencies participating in the response effort. • Coordinate intergovernmental, nongovernmental organization and private- sector preparedness efforts as they pertain to critical infrastructures supporting telecommunications. • Develop and issue information collection guidelines and procedures to enhance assessment, allocation, and coordination of government and industry telecommunications assets in the event of an emergency incident. Actions: Incident Period • If ESF #2 is activated, the VPSCC notifies the VPSCC Manager. The VPSCC Manager, in coordination with the Incident Commander(s), determines the appropriate level of response for ESF #2 elements. The VPSCC: • Alerts all appropriate personnel when ESF #2 is activated. • Advises the MACC when communications problems are expected in the incident area to enable activation of other communications resources. • Identifies telecommunications assets available for use within the affected area; • Facilitates the implementation of a pre - established incident communications plan (ICS form 205) or the development of an incident specific communications plan. • Obtains information from ESF #1 — Transportation relative to road, rail, and other transportation conditions in the area and whether they can be used to get mobile telecommunications systems into the area; The MACC: ESF #2 -3 Communications Annex Eagle County Emergency Operations Plan March 2010 ESF #2 — Communications Annex Eagle County Emergency Operations Plan • Assesses the availability of commercial telecommunications for location of the incident(s); • Determines from ESF #7 — Resource Support, the location of possible incident facilities in the area (e.g., staging areas or camps) and the communications needs for those facilities; Forwards unresolved telecommunications requests to the State MACC. Coordinates telecommunications support from State and other local governments, and voluntary relief organizations (ARES and RACES) as necessary; Oth r Departments and Agencies: •� Until the MACC and ESF #2 are operational, the primary response agency(s) accumulate damage information. Adhere to pre - established incident radio plans (minor, major and airport) as appropriate. Actions: Post- Incident Post - incident actions include: Develop, coordinates, and execute service and site restoration plans; Conducts measurements necessary to identify damaged critical infrastructure assets; repair, reconstitute, and secure communications; and coordinate actions to protect these assets from further damage; Evaluates the incident to identify lessons learned; Completes post- incident reporting; and Develops initiatives to mitigate the effects of future incidents. Prepares and processes any required reports; Recommends release /termination -of -use of outside telecommunications resources when they are no longer required; and Maintains a record for audit of all telecommunications support provided. Responsibilities Prin;ary Agency VPSCC, IT and Emergency Management Departments: The Director /manager delegates staff to accomplish the ESF #2 mission. Prevention and Preparedness q Manages and directs prevention and preparedness efforts in areas of agency expertise. • Monitors the status of situations that have the potential for developing into an incident requiring additional communications resources. • Assesses the impact on existing telecommunications services. Response and Recovery • Manages and directs response and recovery efforts in areas of agency expertise. • Supports the MACC as required, in accordance with standard operating procedures outlined in the EOP. Ensures that all information regarding potential and/or actual incidents with significant telecommunications implications are brought to the attention of the MACC in a timely manner. ESF #2 -4 Communications Annex Eagle County Emergency Operations Plan March 2010 ESF #2 — Communications Annex Eagle County Emergency Operations Plan • Coordinates response activities with Incident Commander(s) and the MACC as necessary. • Coordinates with ESF #12 — Energy, regarding communications industry requests for emergency fuel re- supply and safe access for telecommunications work crews into incident areas. • Monitors recovery efforts and, as required, coordinates the provision of telecommunications services needed by the incident(s). • Provides reports to the MACC as directed. • Coordinates the restoration and/or rerouting of existing telecommunications services and the provisioning of new telecommunications services. • Coordinates with telecommunications service providers to facilitate the prioritizing of requirements as necessary when providers are unable to satisfy all telecommunications services requirements, when there are conflicts between multiple incidents, or when the allocation of available resources cannot be fully accomplished at the incident level. • Coordinates with appropriate government and industry representatives in support of MACC requests to meet user requirements for communication assets. Support Agencies Agency Functions Eagle County Emergency Management: • Provides communications support to State and local officials to assist in disseminating warnings to the populace concerning risks and hazards. • Develops, in cooperation with the VPSCC and TT Departments, plans and capabilities for, the Emergency Alert System (EAS), Emergency Preparedness Network (EPN), ECAlert and other notification systems. • Maintains a record of all equipment and services provided. Eagle County PIO Group: • Use Joint Information System (JIS) protocols to deliver consistent and accurate information to the incident(s), the MACC and the public. Private Sector: • Radio Amateur Civil Emergency Service (RACES) and Amateur Radio Emergency Service (ARES) may be called upon to assist with emergency communications need for the MACC. ESF #2 -5 Communications Annex Eagle County Emergency Operations Plan March 2010 ESF #3 —Public Works Annex Eagle County Emergency Operations Plan Emergency Support Function #3 - Public Works and Engineering Annex ESF Coordinator: Eagle County Public Works Primary Agencies: Eagle County Road & Bridge/ Engineering Eagle River Water & Sanitation District Mid - Valley Water District Town of Avon Public Works/ Engineering Town of Basalt Public Works/ Engineering Town of Eagle Public Works Engineering Town of Gypsum Public Works/Engineering Town of Minturn Public Works Town of Red Cliff Town of Vail Public Works/ Engineering Introduction Purpose Support Agencies: CDOT Eagle County Environmental Health Eagle County Emergency Management Eagle County Landfill The purpose of ESF #3 is to provide for debris clearance, roads, highways and bridge repairs, engineering, construction, repair and restoration of essential public works systems and services, and the safety inspection of damaged buildings. Scope A. To evaluate, maintain and restore public roads, bridges, and drainages. Support private sector access in support of the restoration of critical infrastructure (i.e., electrical, gas, communications, and water distribution) throughout Eagle County. B. In the event of a an incident involving criminal or terrorist acts, responding personnel will work to preserve evidence and will fully coordinate all activities with on scene law enforcement and the Incident Commander. Situation A disaster may result from natural or technological hazards or from an act of terrorism that produces extensive damage and results in a large volume of requests to save lives, alleviate suffering and restore transportation corridors. When notified of an emergency situation, Public Works entities will mobilize the necessary available resources to meet demands within their respective jurisdictions. If the situation is large enough to require additional support from multiple public works agencies, if multiple jurisdictions are affected or if multiple private sector resources are necessary then the request for County EOC activation should be made to assist with resource mobilization. ESF #3 -1 Public Works Annex Eagle County Emergency Operations Plan March 2010 ESF #3 — Public Works Annex Eagle County Emergency Operations Plan Planning Assumptions A. Local governments are responsible for their own public works and infrastructures and have the primary responsibility for incident prevention, preparedness, response, and recovery. B. Assistance may be needed to clear debris, perform damage assessment, structural evaluations, make emergency repairs to essential public facilities, reduce hazards by stabilizing or demolishing structures, and provide emergency water for human health needs. C. A cess to the disaster area will often be dependent upon the re- establishment of transportation routt s. In many locations debris clearance and emergency road repairs will be given top priority to support immediate life- saving emergency response activities. D. R ipid damage assessment of the disaster area will be required to determine potential worlhoad. E. Emergency environmental and legal clearances will be needed for handling and storage or disposal of materials from debris clearance and demolition activities. F. Significant numbers of personnel with engineering and construction skills along with construction equipment and materials will be required from outside the disaster area. G. The State of Colorado maintains a computer -based resource mobilization inventory of public works equipment that could be utilized to manage corridors and clear debris as needed from affected roadways. Concept of Operations A. In response to an emergency, the first responders will assess the extent, type and severity of the area. The status of transportation corridors will be determined. Damage assessment is a key component to receiving disaster assistance. The quicker that a detailed damage assessment can be completed, the quicker a disaster declaration, if warranted, can be declared resulting in financial assistance from that point forward. If damage is beyond the capabilities of an agency's resources to mitigate, County EOC activation should be requested. B. Responding equipment will contact the local incident commander for instructions and clearance before proceeding to enter any affected area. They will work with trained personnel in areas deemed safe by the incident commander to clear debris in un- contaminated areas and will supF ort those involved in direct handling of the hazardous materials contaminated debris. C. T ie Eagle County Public Works Director or designee will be the ESF #3 lead when the Eagle Coui ity Emergency Operations Center (EOC) has been activated. The ESF #3 lead will be responsible for coordination of all county -wide agencies providing support under ESF #3. ESF r -2 Public Works Annex Eagle County Emergency Operations Plan March 2010 ESF #3 — Public Works Annex Eagle County Emergency Operations Plan D. In small magnitude emergencies, requests for assistance may be handled over the telephone. In larger magnitude events, the ESF #3 lead will respond to the EOC to coordinate a response from a centralized location. If the State Emergency Operation Center (SEOC) is activated the county ESF #3 lead will coordinate closely with the State ESF #3 lead. E. ESF #3 will maintain copies of all information to be compiled into a Master Log of the event. Organization and Responsibilities A. Organization 1. Public Works activities are conducted in the field with overall coordination between the Public Works representative and the Incident Commander. 2. Requests for additional resources and/or support are normally made by the Public Works representative through the Incident Commander to the Vail Public Safety Communications Center. When the EOC has been activated requests for resources and/or support will be made through the ESF #3 lead at the EOC. 3. ESF #3 actions include conducting pre and post incident assessments of public works and infrastructure. 4. ESF #3 will assist in executing emergency contract support for life- saving and life- sustaining services. 5. Provide technical assistance to include engineering expertise, construction management, contracting, and real estate services. 6. Provide emergency repair of damaged infrastructure and critical facilities and other recovery programs. C. Responsibilities — Supporting Agencies/Departments 1. Provide personnel necessary to support ESF #3 2. Identify staff that will be prepared to act as a representative on a Field Operations Team. 3. Designate an Emergency Response Coordinator. VII. FINANCIAL MANAGEMENT Each entity will be responsible for its own finances. In the event that disaster assistance become available have detailed records supporting necessary expenses will be necessary in order to receive the maximum available assistance (which will rarely exceed 75% of the actual amount claimed). ESF #3 -3 Public Works Annex Eagle County Emergency Operations Plan March 2010 ESF #4 —Firefighting Eagle County Emergency Operations Plan Emergency Support Function #4 — Firefighting Annex ESF Coordinator: Appointed Fire Representative Primary Agency: Basalt & Rural Fire Protection District Eagle County Airport Fire Department Eagle River Fire Protection District Greater Eagle Fire Protection District Gypsum Fire Protection District Rock Creek Fire Department Upper Colorado River Fire Management Vail Fire & Emergency Services Introduction Purpose: Support Agencies: Ambulance Districts Law Enforcement Agencies Eagle County Emergency Management Public Works Agencies Emergency Support Function (ESF) #4 — Is responsible for the coordination of firefighting activities, including the detection and suppression of fires on state and local lands and providing personnel, equipment, and supplies in support of agencies involved in urban, rural and wildland firefighting operations. Urban search and rescue (USAR) is the process of locating, extricating, and providing initial medical treatment to victims trapped in collapsed structures or rescuing or removing persons threatened or stranded in harm's way by any emergency or hazardous event when they cannot remove themselves. Urban search and rescue includes technical rescue activities such as dive rescue and heavy lifting. Alpine /rural/wilderness search and rescue activities (emergency incidents involving locating missing individuals, mountain rescue, locating downed aircraft, etc.) are addressed in ESF ( #9). Scope: The management of a large firefighting operation is complex, often involving many different agencies and local jurisdictions. Fires resulting from or independent of, but coincident with, a catastrophic event will place extraordinary demands on available resources and logistics support systems. ESF #4 supports structural and wildfire operations through close coordination with other local, state, and federal agencies. ESF #4 coordinates firefighting support to disaster response and recovery operations that may not be directly fire related. Policies: • Priority is given to firefighter and public safety and protecting property, in that order. ESF #4 -1 Firefighting Annex Eagle County Emergency Operations Plan March 2010 ESF #4 — Firefighting Eagle County Emergency Operations Plan • Processes and procedures approved by the National Fire Protection Association (NFPA) and/or National Wildland Coordinating Group (NWCG) are the guiding principles for firefighting. • Coordination with, and support of, State and local fire suppression organizations is accomplished through mutual aid agreement with adjacent organizations, and in cooperation with the Colorado Division of Fire Safety and Colorado Division of Emergency Management when resource beyond existing mutual aid are necessary. Implement alert/activation for USAR resources through the Colorado Division of Emergency Management. National level support for wildfire is accomplished through the National Interagency Coordination Center (NICC) located at the National Interagency Fire Center (NIFC) in Boise, ID. Suppression organizations operate under the National Incident Management System (NIMS)/Incident Command System (ICS). The coordinator for ESF #4 — Firefighting is a fire agency representative not directly involved in the firefighting incident or event. Concept of Operations: General Cities, towns, counties, fire protection districts, and other fire protection organizations are responsible for requesting activation of a Multi- Agency Coordination Group (MACE) when incident exceeds local capabilities. Eagle County EOC (i.e., outside county mutual aid is needed or multiple incidents are occurring requiring firefighting resources). • The Eagle County Multi- Agency Coordination Group (MACG) facilitates coordination between local entities and other counties or the State in the event of multi jurisdictional ESF #4 operations. Organization: Actions Pre - Incident • Participates in planning, exercising and evaluating the Eagle County Emergency Operations Plan (EOP). Maintains current data in the Colorado State Resource Mobilization and/or the federal ROSS database as appropriate and the Eagle County Public Safety Network (Roam Secure system). ESF 1 -2 Firefighting Annex Eagle County Emergency Operations Plan March 2010 ESF #4 — Firefighting Eagle County Emergency Operations Plan Incident • Upon notification, a Fire Service Representative will be assigned and respond to the Eagle County EOC to serve as the ESF# 4 lead. • The ESF# 4 lead is responsible for situation awareness (incident situation and damage assessment information for all incidents) and determination of resource needs from the local incident commander(s). • The ESF# 4 lead coordinates incident resource needs and determines and resolves as necessary, issues regarding resource shortages and resource ordering issues. • The ESF# 4 lead gathers and maintains current inventories of available fire service facilities, equipment, and key personnel throughout Eagle County during an incident(s). • The ESF# 4 lead Implements the Colorado Emergency Resource Mobilization Plan. • The ESF# 4 lead assumes responsibility for coordinating and tracking fire resources mobilized through the EOC. • The ESF# 4 lead assists the Incident Commander(s) in planning for and acquiring relief resources to replace or rotate with committed resources for extended operations. • The ESF# 4 lead collects appropriate records of costs incurred during an event for all fire resources. • The ESF# 4 lead requests supporting agencies document any lost or damaged equipment and personnel or equipment accidents. Post - Incident • Maintain adequate resources to support local operations and plan for a reduction of resources. • Upon request, ESF #4 will provide firefighting resources for recovery efforts. • Conduct After Action Reviews (AAR's) of incident actions with teams involved to improve future operations. • Coordination with ESF # 14 personnel for recovery and mitigation efforts. • Inform agencies providing resources where to send records. The specific recovery actions following an emergency will be determined by the event. Additional Wildfire specific actions will be outline in the current version of the Annual Operating Plan (AOP) for wildland fires. ESF #4 -3 Firefighting Annex Eagle County Emergency Operations Plan March 2010 ESF #5 — Emergency Management Eagle County Emergency Operations Plan Emergency Support Function #5 — Emergency Management Annex ESF Coordinator: Eagle County Emergency Management Primary Agency: Eagle County Emergency Management Introduction Support Agencies: Eagle County Administration Eagle County Attorney's Office Ambulance Districts American Red Cross/Salvation Army Colorado Division of Emergency Management Eagle County Environmental Health Fire Agencies Health and Human Services Law Enforcement Public Information Officers Group Public Works Agencies Vail Public Safety Communications Center Wildfire Mitigation Specialist Purpose Emergency Support Function (ESF) #5 — Emergency Management is responsible for supporting overall activities of the domestic incident management. ESF #5 provides the core management and administrative functions in support of a Multi- Agency Coordination Group (MACG). Scope ESF #5 serves as the support ESF for all incident management from prevention to response and recovery. ESF #5 facilitates information flow in the pre- incident prevention phase in order to place assets on alert or to preposition assets for quick response. During the post- incident response phase, ESF #5 transitions and is responsible for support and planning functions. ESF #5 activities include those functions that are critical to support and facilitate multi- agency planning and coordination for operations involving potential and actual incidents. This includes alert and notification, deployment and staffing of resources, incident action planning, coordination of operations, logistics and material, direction and control, information management, facilitation of requests for State and Federal assistance, resource acquisition and management (to include allocation and tracking), worker safety and health, facilities management, financial management, and other support as required. Policies • ESF #5 is responsible for establishing the support infrastructure for incidents in anticipation of requirements for prevention, response, and recovery. • Requests for County disaster declarations to enable funding through State and Federal assistance programs are coordinated through the Eagle County Emergency Management Office. • Resource allocation and taskings are coordinated through ESF #5 using procedures outlined in the Emergency Response Plan (EOP). ESF #54 Emergency Management Annex Eagle County Emergency Operations Plan March 2010 ESF #5 —Emergency Management Eagle County Emergency Operations Plan ESF #5 staff identifies and resolves resource allocation issues identified at the MACC. ESF #5 staff provides the informational link between the local MACC and State. ESF #5 serves as the centralized conduit for situation reports to the MACC from the various incidents and ESFs. Departments and agencies participate in the incident action planning process coordinated by ESF #5. ESF #5 provides representatives to staff key positions on Emergency Response Teams in support of the Incident Commander(s). ESF #5 staff establishes required facilities, supplies, and equipment to support activities related to the management of incidents. These facilities include, but are not limited to the Multi- Agency Coordination Center (MACC), the Joint Information Center (JIC), Mobilization Centers, Staging Areas, and Disaster Recovery Centers. ESF #5 staff supports the implementation of mutual aid agreements to ensure a seamless resource response to affected jurisdictions. ESF #5 provides surge capability to perform essential emergency management functions on short notice and for varied duration. The Eagle County Emergency Manager is responsible for notifying State and local emergency management organizations, of potential threats to enable the elevation of operational response postures or the pre - positioning of assets. Concept of Operations General • ESF #5 provides a trained and experienced staff to fill management positions in the Command, Operations, Planning, Logistics, and Finance and Administration Sections of the MACC, if activated or established. • The MACC, staffed by ESF #5 and other ESFs when activated, monitors potential or developing incidents and supports the efforts of field operations. • The MACC, staffed by ESF #5 and other ESFs as required, coordinates operations and situational reporting to the State. Organizational Structure: ESF 5 is organized in accordance with the National Incident Management System (NIMS). The ESF 5 structure supports the general staff functions described in the NIMS at the Multi- Agency Coo ination Centers. These functions include: Command Support: ESF #5 supports the command function by providing staff, incident action planning capabilities, information, administrative, logistics, and financial support functions. Operations: Eagle County Emergency Management provides staff to coordinate the Human Services, Infrastructure Support, Emergency Services, and Mitigation and Community Recovery Branches (various ESFs also provide key staff for these areas); processes requests for assistance; and initiates and manages the mission assignment and/or the reimbursement agreement. ESF T -2 Emergency Management Annex Eagle County Emergency Operations Plan March 2010 ESF #5 — Emergency Management Eagle County Emergency Operations Plan Planning: ESF #5 provides for the collection, evaluation, dissemination, and use of information regarding incident prevention and response actions and the status of resources. The Planning Section is responsible for the action planning process. This includes preparing and documenting incident priorities; establishing the operational period and tempo; and developing contingency, long -term, demobilization, and other plans related to the incident(s), as needed. The Planning Section also coordinates the agencies with special technical capabilities to request support for geospatial intelligence, modeling, and forecasting. Logistics: ESF #5 provides staff to manage the control and accountability of supplies and equipment; resource ordering; delivery of equipment, supplies, and services; resource tracking; facility location and operations; transportation coordination; and information technology systems services and other administrative services. The Logistics Section coordinates closely with ESF #7 — Resource Support and implements the Logistics Management Support Annex. Finance/Administration: ESF #5 provides staff to monitor funding requirements and incident costs. Actions Multi- Agency Coordination Center • When an incident occurs or has the potential to occur, ECEM activates ESF #5 as requested by assigning staffing at the MACC. Actions include alert, notification, and situation reporting and coordination. Once activated, ESF #5 is operational at the MACC on a 24 -hour basis until the MACC is deactivated. • ESF #5 maintains constant communications with the incident(s) and the State and convenes periodic conferences calls with all appropriate parties to coordinate the joint operations. • ESF #5 provides situation reports and other information as required to the MACC and the State. • The ECEM activates the ESFs required to handle the threat or incident(s) at hand, issues initial activation mission assignments, and establishes reporting and communications protocols. • EMEC facilitates the deployment of special Federal teams including the National Emergency Response Team, Mobile Emergency Response Support, Nuclear Incident Response Team, Mobile Air Transportable Telecommunications System, National Disaster Medical System, Civil Support Teams, Urban Search and Rescue Teams and FIRST in coordination with ESF #8. • ESF #5 staff develops the initial Action Plan outlining MACC operations priorities and coordinates with other ESFs to implement the plan. • ESF #5 staff develops the schedule for staffing and operating the MACC from activation to stand -down. Planning and Management Activities • ESF #5 helps maintain situational awareness of the threat or incident(s), and ensures that situations or incidents receive timely, equitable, and comprehensive assistance. ESF #5 -3 Emergency Management Annex Eagle County Emergency Operations Plan March 2010 ESF #5 — Emergency Management Eagle County Emergency Operations Plan As the operation progresses from the pre- incident phase through response and into recovery, ESF #5 continues to provide immediate, short-term, and long -term planning functions in coordination with the other ESFs engaged in the operation and with those who are operating under agency statutory authorities. Responsibilities Primary Agency: As the primary agency, Eagle County Emergency Management: • Monitors assets and capabilities to prevent and respond to an incident(s) and coordinates with local, regional, State and private agencies and organizations. Agencies Support agencies' responsibilities and capabilities are outlined in the EOP and ESF Annexes. Support agencies provide personnel to the MACC, as requested, to assist ESF operations and provide reports to ESF #5. All agencies, as appropriate, identify staff liaisons or points of contact to provide technical and subject- matter expertise, data, advice, and staff support for operations that fall within the domain of each agency. Support capabilities of other organizations may be used as required and available. ESF r-4 Emergency Management Annex Eagle County Emergency Operations Plan March 2010 ESF #6 — Mass Care, Housing and Human Services Eagle County Emergency Operations Plan Emergency Support Function #6 — Mass Care, Housing and Human Services ESF Coordinator(s): Heath and Human Services American Red Cross Salvation Army Primary Agency: Health and Human Services Support Agencies: Eagle County Agencies: • Administration • Animal Services • Attorney • Commissioners • Emergency Management • Environmental Health • Facilities Management • Finance • GIS • Housing and Development • Human Resources • IT • Sherriff • ECO Transit • CSU Extension Ambulance Districts Fire Service Hospitals School Districts Vail Public Safety Communications Center Vail Religious Foundation Purpose The purpose of the Eagle County ESF #6 plan is to provide guidelines, principles and structure to local government and private relief agencies for coordinating the overall functions of evacuation centers, emergency sheltering and/or temporary housing for people displaced from their residence by an emergency or disaster, and/or for stranded motorists during a prolonged road closure. Evacuation centers and emergency shelters include the use of pre - identified sites in existing facilities within an area of risk, creation of temporary facilities or the temporary construction of shelters, and use of facilities outside the incident area should evacuation be necessary. Scope Emergency Support Function ESF #6 (Mass Care, Housing, and Human Services) supports State, regional, local, and tribal government and nongovernmental organization (NGO) efforts to address the non - medical mass care, housing, and human services needs of individuals and/or families impacted by incidents or events. This includes economic assistance and other services for individuals impacted by the incident. ESF #6 includes three primary functions: Mass Care, Housing, and Human Services. Definitions Evacuation Center — A temporary short term facility which provides shelter from the elements, restroom facilities and information dissemination. Usually for displacements of 12 hours or less. ESF #64 Mass Care, Housing and Human Services Annex Eagle County Emergency Operations Plan _F Marc 2010 ESF #6 — Mass Care, Housing and Human Services Eagle County Emergency Operations Plan Emergency Shelter — A temporary longer term facility which provides shelter from the elements, sanitary facilities to include restroom and shower facilities, sleeping accommodations, food services and information dissemination. Situation • Emergency planning requires plans that are flexible to meet the needs of the situation at hand. Emergencies may come in the way of natural disasters, man -made disasters and other events. The situation and needs of the citizens will determine which centers and/or shelters are open, for how long and by whom. • Incidents that require multiple municipalities to participate; cause depletion of local resources; and/or multiple incidents occurring simultaneously will require the establishment of a county EOC. If state resources are requested, all operations must coincide with the Colorado State Emergency Operations Plan, Emergency Support Function #6. • Based on the county's hazard analysis, there are several emergency and disaster scenarios that may require a mass care response, including severe storms, floods, HazMat incidents, fires, and road closures. Many Eagle County Schools are identified as potential shelter sites. The shelter location will be determined by the scope of the emergency, the impact area and facility availability. Shelter location information will be provided to the public in a timely manner, through a variety of Eagle County communication capabilities. Other structures such as church fellowship halls, recreation centers and some private meeting facilities may be utilized as temporary evacuation centers until all displaced victims can be consolidated into fully staffed official shelters or if the situation extends beyond the county's capabilities. • People are generally not inclined to evacuate unless clear and concise information is provided regarding the nature of hazards and they are given directions for evacuation routes and evacuation center /shelter locations. There are not sufficient in- county resources to meet the needs of mass care during an emergency or disaster. Local grocery stores, restaurants and other businesses may support the initial shelter /feeding operations by donating emergency supplies. • For an out -of- county evacuation, sufficient shelter capacity exists in adjacent counties and shelter locations can be arranged and made available. • A high percentage of evacuees will seek shelter with family or friends, or in commercial facilities rather than go to a public evacuation center or emergency shelter. • Stranded motorists prefer to remain in or near their vehicles in the event that roads clear and they may continue their travel, depending on the anticipated duration of road closures. ESF t 6 -2 Mass Care, Housing and Human Services Annex Eagle County Emergency Operations Plan March 2010 ESF #6 — Mass Care, Housing and Human Services Eagle County Emergency Operations Plan • Evacuees will be provided with public information concerning the emergency. • Eagle County Animal Rescue Teams (CART) will provide for companion animal sheltering in close proximity to human shelters whenever possible. • CART's will also coordinate livestock services as resource allow. Organization and Responsibilities The American Red Cross (ARC) along with Eagle County Human Services are co -lead agencies of ESF #6 (Mass Care) and are primarily responsible for providing general public mass care as part of a broad disaster relief program enacted by the U.S. Congress and through the provisions of an agreement between the ARC and the State of Colorado. While state law identifies the Department of Social Services and the Health Department as the agencies legally responsible for insuring that county residents are sheltered and fed in an emergency, the responsibility for coordinating and conducting mass care operations for the general public in Eagle County have been traditionally performed by the Salvation Army and American Red Cross. The Eagle County Salvation Army is the contact for evacuation centers. The American Red Cross shall be contacted for emergency shelter management in Eagle County. If displaced persons are to be housed for a period of longer than 12 hours, the emphasis should be on shelters rather than evacuation centers. If more than one mass care facility is required, ESF #6 agencies will coordinate the provision of additional sites for disaster victims. This includes, but is not limited to, the creation of temporary facilities such as tent cities, the construction of temporary shelters, and the use of similar facilities outside of the disaster area(s). Eagle County agencies will coordinate with other ESF #6 agencies to meet the housing and human service needs resulting from an incident. Eagle County agencies will work to ensure temporary housing functions are addressed and provided as needed. Eagle County Health and Human Services (HHS) will assist victims with temporary human services and economic assistance programs utilizing local, state and federal resources. Mental health functions will be provided by appropriately trained and/or certified mental health providers, coordinated through HHS. All ESF #6 agencies will: • Operate agency functions within the structure of the Incident Command System and the National Response Framework. • Develop applicable standard operating procedures, guidelines and/or checklists detailing the accomplishment of their assigned functions. • When requested, deploy a representative to the EOC to assist with ESF #6 activities. • Provide ongoing status reports as requested by the ESF #6 lead. • Maintain updated resource inventories of supplies, equipment, and personnel resources, including possible sources of augmentation or replacement. ESF #6 -3 Mass Care, Housing and Human Services Annex Eagle County Emergency Operations Plan March 2010 ESF #6 — Mass Care, Housing and Human Services Eagle yCounty Emergency Operations Plan Document all costs and expenses associated with response and recovery activities taking care to clearly separate disaster related work from daily work in the event that State and Federal reimbursement becomes available. Maintain up -to -date rosters for notifying personnel and 24 -hour staffing capabilities. Coordinate with ESF #8 lead (Health and Medical) to ensure that emergency medical services are available to disaster victims and emergency workers at all mass care facilities. Work closely with all other ESF #6 agencies for collecting information on disaster victims and making that information available to family members outside the disaster area(s). This information will include the names of persons registered at shelters and listed on National Disaster Medical System (NDMS) and other casualty lists, and any other relevant information released through local hospitals and emergency operations centers. Concept of operations Mass Care: The coordination of non - medical mass care services to include sheltering of victims, organizing feeding operations, collecting and providing information on victims to family members, and coordinating bulk distribution of emergency relief items. Initial response activities focus on meeting urgent mass care needs of victims. Either an Incident Commander or an appropriate city or county official will determine the need for opening evacuation centers or emergency shelters and commencing mass care operations based on the situation. The opening of emergency shelters will be coordinated with the Eagle County Emergency Manager or designee. An emergency or disaster resulting in any sort of evacuation will immediately necessitate the need for an Evacuation Center. Evacuation Centers will be opened: o at the onset of an incident where it is determined that evacuation is necessary, or o as it is identified that persons are displaced by the emergency or disaster Emergency Shelters will be opened if the emergency or disaster creates displaced victims and it is anticipated that they will remain displaced for greater than 12 hours. For road closures resulting in stranded motorists, Evacuation Centers will be established. Emergency Shelters will be opened: o if motorists will be stranded for longer than 12 hours because no routes of passage are accessible, or o if weather conditions create other hazards for motorists if they remain in their vehicles Disaster victims requiring medical treatment and/or hospitalization should be directed or transported to the nearest available medical facility. The Eagle County Medical Surge trailer is designated to support alternate care medical facilities or hospital overflow. ESF 1-4 Mass Care, Housing and Human Services Annex Eagle County Emergency Operations Plan March 2010 ESF #6 — Mass Care, Housing and Human Services Eagle County Emergency Operations Plan • Evacuation Centers and Emergency Shelters shall remain open only as long as absolutely required. • At each official county mass care facility, the county will provide communications and security, to the extent possible. At each official mass care facility in municipalities, the City will provide communications and security. • The direct cost of opening and operating official mass care facilities will be borne by the agency managing the facilities. Housing: The ESF #6 housing function addresses needs of victims in the affected areas, and is accomplished through the implementation of programs and services designed to determine victim needs and the provision of housing assistance for short and long term housing of displaced victims. These provisions may include: • Eagle County agencies will coordinate with the EOC to provide the most effective, expedited and efficient plan of action to provide housing assistance. • Eagle County agencies will help to facilitate short and long term solutions for victims, which may include rental assistance, temporary housing, loans for the repair and/or replacement of primary residences, etc. • Eagle County agencies will determine available habitable housing units, owned or in Eagle County possession, within or adjacent to the incident area for use as emergency temporary housing. Human Services: The Eagle County Human Services Department along with other Eagle County agencies will assist with the provision of victim related recovery efforts such as mental health counseling, support for persons with special needs and coordination of financial assistance programs. These provisions may include: • Coordinating and assessing the situation and implementing an appropriate plan based on the resources available to assist all victims. • Supporting various services impacting individuals and households, including a coordinated system to address victims' incident related recovery efforts through crisis counseling and other supportive services. • Coordinating and identifying individuals with special needs within the impacted area, to include the elderly, people with disabilities, and people communicating in languages other than English (including sign language). • Coordinating immediate, short-term assistance for individuals, households, and groups dealing with the anxieties, stress, and trauma associated with a disaster, act of terrorism, and/or incident of mass criminal violence. ESF #6 -5 Mass Care, Housing and Human Services Annex Eagle County Emergency Operations Plan March 2010 ESF #6 — Mass Care, Housing and Human Services EaglelCounty Emergency Operations Plan Supporting expedited processing of new Federal benefits claims (e.g., Social Security, veterans' benefits, disaster unemployment assistance, and Federal tax refunds) disaster unemployment assistance, and disaster legal services. Ensuring water, ice, and other emergency commodities and services requirements are delivered to appropriate entities. Recovery Recovery efforts are initiated concurrently with response activities. Close coordination is required among those agencies responsible for response operations and recovery activities and other orgaipizations providing assistance. Recovery operations should include: a Public information regarding safe re -entry to damaged or affected areas Continued coordination with the EOC to support on -going activities Identification and provision of long -term housing resources Development of a long -term recovery assistance team to help ensure individuals and families affected by the disaster continue to receive assistance for critical needs and necessary expenses Participation in after action critiques and reports Changes to standard operating procedures and this ESF #6 plan to improve future operations .1 A cut ent list of facilities under agreement with the American Red Cross for use as emergency evacuation shelters is included in Appendix G. ESF 4115 -6 Mass Care, Housing and Human Services Annex Eagle County Emergency Operations Plan March 2010 ESF #7 — Resource Support Eagle County Emergency Operations Plan Emer1jency Support Function #7 — Resource Support Primary Agency: Eagle County Emergency Management Local Government Administration (county, municipal and/or special district) Support Agencies: Ambulance Districts American Red Cross Eagle County Health & Human Services Fire Service Hospitals Law enforcement Metropolitan Districts Other local Government Private Sector Public Works agencies Salvation Army School Districts Volunteer Groups PURPOSE The purpose of this Emergency Support Function is to support logistical and resource support to entities involved in emergency response and recovery efforts for an emergency or disaster that impacts Eagle County. SCOPE ESF #7 is responsible for providing direct and active support to emergency response and recovery efforts during the initial response phase following a disaster. This support includes locating, procuring, and issuing resources, such as supplies, office space, office equipment, fuel, contracting services, personnel, heavy equipment, generators and transportation of such in coordination with Eagle County Emergency Management (ECEM). It also provides for logistical support for requirements not specifically identified in the other emergency support functions and may be resources unique to the emergency itself. Resource support also involves the effort and activity necessary to evaluate, locate, procure, and provide essential material resources throughout the event. Resource support activities must be ongoing and coordinated in both the local Emergency Operations Center (EOC) and in field incident command posts. SITUATION During emergency and disaster conditions, communities and possibly the entire county may be isolated due to problems with the transportation and communications infrastructure. The Vail Public Safety Communications Center may become inundated with emergency telephone calls and resource capabilities can be overwhelmed. The EOC shall have the capacity to facilitate foreseeable logistical requirements however there will be shortages of a wide variety of supplies, personnel and resources to support a very large incident or numerous simultaneous smaller incidents and to provide basic human needs for emergency population survival. PLANNING ASSUMPTIONS All ESF #7 support agencies will be notified and tasked to provide 24 -hour representation as necessary. Successful sustained emergency and disaster operations are contingent upon an efficient and effective resource support function. Each support agency is responsible for ensuring ESF #7 -1 Resource Support Eagle County Emergency Operations Plan March 2010 ESF #7 — Resource Support Eagle County Emergency Operations Plan suffi Tent program staff is available to report to and support the EOC and to carry out the activities tasked to their organization on a continuous basis. Individuals representing agencies SUPF Drting the staffing of the ESF #7 will have extensive knowledge regarding resources and caps ilities of their respective agencies and have access to the appropriate authority for com nitting such resources during activation. Transport of resources may require staging areas and upport from ESF #I (Transportation). Staging areas will be pre - determined to the degree possible. CO CEPT OF OPERATIONS Eagl County Emergency Management is responsible for planning, coordinating, and managing the resource support needed in ESF #7. Capabilities and resources committed to ESF #7 will be allocated and coordinated by the EOC based upon the policy group priorities. The primary source of equipment, supplies, and personnel shall be made from existing support agencies' resources and local sources outside the impacted area. Support which cannot be provided from these sources will be obtained through the State EOC (SEOC) and/or commercial sources. Logistical support necessary to save lives will receive first priority. Massive requests for resources will be accompanied by a disaster declaration which should also include provisions for changes in procedures for purchasing. ORGANIZATION AND RESPONSIBILITIES Durt g an emergency or disaster, the primary and support agencies of ESF #7 will assign personnel to the EOC. In addition, ESF #7 will: A. ORGANIZATION 1. Operate under the direction of the EOC Manager. 2. Operate during the emergency, either in the EOC, or at a location designated by the Logistics Section in coordination with the EOC Manager. 3. Alert designated primary personnel of possible resource needs and to report to the EOC. 4. Maintain liaison with other ESF's and appropriate parties. This will be accomplished through the coordination of the EOC Manager. 5. At the tasking of the EOC Manager, take action if another ESF requires assistance in obtaining needed items. ESF #7 finds a source for needed items and provides to the requesting emergency support function the name of the contact person, the price, and schedule for when the material can be made available at the established location. 6. Eagle County Finance Department personnel will be available to ESF #7 when the EOC is activated. When needed, for example long activation periods or intense activation over a short time frame, finance personnel from other support agencies may be called in to the EOC to participate in ESF #7. Support agency personnel may be asked to help locate sources of needed items while posted at their own agencies. Purchasing needs that cannot be handled from the Incident Command Post(s) will be sent to the EOC. B. NOTIFICATION 1. The EOC will implement the activation plan to notify appropriate personnel and other support personnel. Personnel may either be placed on standby or requested for immediate response. All support agency contact persons for ESF #7 ESF #7 -2 Resource Support Eagle County Emergency Operations Plan March 2010 ESF #7 — Resource Support Eagle County Emergency Operations Plan will be instructed to alert their contacts throughout the county to ensure all available resources are on standby. 4. Response- specific inventories of resources, including but not limited to pre- arranged staging areas, government buildings, public facilities and agency contacts will be reviewed. C. ACTIONS 1. Preparedness a. Place appropriate personnel on standby or direct to staging areas with some facilities staffed for immediate response. b. Stage resources near the expected impact/emergency areas when possible. c. The available resources and facilities that are necessary for an emergency will be identified and assessed for possible activation. 2. Response a. Some support agencies may be directed to respond with personnel and other resources. b. Assess initial reports from impacted area to identify potential resource support needs. c. Establish a resource support tracking and accounting system. d. Buildings may be acquired for staging area warehouses or to replace damaged or destroyed facilities. e. Make available technical advisors in the areas of procurement, storage, and transportation. L Make the necessary arrangements for "rapid turnaround" for printing, photographic reproduction, layouts, blueprints, forms and formats, and other graphic needs as required. g. Communication resources will be provided in coordination with ESF #2. h. Transportation needs will be provided in coordination with ESF #1. i. The Eagle County Attorney's Office, on behalf of the EOC, will facilitate, and coordinate contractual services between the county and commercial sources. j. Coordinate with Corporate Emergency and Disaster Response Teams to avoid duplication of support. k. Office furniture, equipment, and supplies will be provided from existing inventories or will be procured. 1. Food and fuel will be provided with cooperation of ESFs #1, #11, and #12. m. Security for staging areas and facilities will be provided by ESF #13. n. ESF #7 will provide a report listing all supplies ordered and en -route to staging area personnel before they depart the EOC for the staging area. 3. Recovery a. ESF #7 will support ECEM with providing logistical support for staff movement. b. Procuring, equipment after disaster events. 4. Mitigation a. Establish resource and vendor lists in advance and update as needed. ESF #7 -3 Resource Support Eagle County Emergency Operations Plan March 2010 ESF #7 —Resource Support Eagle County Emergency Operations Plan b. Encourage cities and special districts to work with County Emergency Managers and EOC personnel to build data bases for acquisition of goods and services that may be needed for preparedness, response, and recovery operations. D. DIRECTION AND CONTROL 1. Eagle County Emergency Management Department is responsible to the Board of County Commissioners for the operations of the Department during normal operations and emergencies. In times of emergency, when the EOC is in operation, the Emergency Management Director works directly with the senior County Official in the EOC to meet the needs of this support function, countywide. 2. The Emergency Management Director is authorized to make decisions and manage, control, and coordinate resources. 3. ESF #7 supports Supply Unit of the Logistics Section for incidents. E. RESPONSIBILITES Eagle County Emergency Management 1. Responsible for allocating and coordinating resources and support activities through ESF #7. Designated county departments will furnish resources as required. 2. Such support will be terminated at the earliest practical time. 3. Enlist support staff for the procurement of commodities and services, the leasing of buildings, and other facilities and facilities management. 4. Coordinate and allocate available food, equipment, and supplies as necessary. 5. Serve as the primary agency for ESF #7 and be present at the EOC and/or on call on a 24 -hour basis. FINANCE MANAGEMENT The Eagle County Finance director or designee is notified when the EOC is activated. Expenditures for cost tracking and recovery are documented during the incident response and will continue through the incident recovery and close out period. The EOC Manager and Finance Department will work with ESF #7 personnel in keeping the Eagle County Administration and Commissioner's appraised of expenditures based upon standard accounting procedures. Each Support agency is responsible for tracking its own costs associated with ESF #7 operations using the standard procedures established by the support agency's standard accounting and tracking procedures. In concurrence with the EOC, each support agency will file for reimbursement of costs it incurs through its own agency's accounting and reimbursement filing system. Each suppi ort agency is responsible for monitoring staff hours using its own tracking system and requ ting financial reimbursement for staff hours incurred in association with ESF #7 oper ions. The EOC will provide appropriate forms and provide guidance to complete forms for effici nt tracking and reimbursement. ESF #f-4 Resource Support Eagle County Emergency Operations Plan March 2010 ESF #8 — Public Health and Medical Services Eagle County Emergency Operations Plan Emergency Support Function #8 Eamle County Health and Human Services and Medical Services Annex Primary Agencies: Ambulance Districts Eagle County Coroner Eagle County Environmental Health Eagle County Health and Human Services Hospitals Colorado West Mental Health Introduction Support Agencies: American Red Cross Eagle County Animal Services Eagle County Emergency Management Eagle County Human Resources Law Enforcement Agencies Public Works Agencies Fire Departments Purpose The purpose of Emergency Support Function (ESF) —#8 is to provide a coordinated response for the protection of Eagle County's public health, emergency medical care, and fatality and mortuary needs in an emergency situation. It provides a structure consistent with the National Response Framework and National Incident Management System from which to coordinate emergency activities to protect and provide essential life and health services, and to provide for the respectful and lawful handling of human remains. It recognizes the need for pre -event preparedness and coordination during developing potential health and medical situations. Scope The scope of ESF-#8 is to provide direct assistance in identifying, and meeting public health and medical needs of victims of an emergency or disaster situation. This direct assistance is categorized in the following core functional areas: • Assessment and monitoring of Eagle County Health and Human Services/medical needs (including mental health); • Continuity of water and sanitation services; • Emergency medical services and care; • Medical equipment and supplies; • Fatality management; • Mortuary management. Policies The policies guiding actions by the primary responsible agency under ESF - #8 are: - The primary ESF agency will be dependant upon the current situation and The ESF-#8 Coordinator will be assigned by that primary agency. The Coordinator will make notifications and coordinate the appropriate personnel from ESF-#8 to respond and fulfill the responsibilities of the ESF. ESF# 8 -1 Public Health and Medical Services Eagle County Emergency Operations Plan March 2010 ESF #8 — Public Health and Medical Services Eagle County Emergency Operations Plan - Eagle County Health and Human Services will be the primary coordinating agency for this ESF in matter pertaining to public health. - Th County Ambulance Districts will be the primary coordinating agencies for this ESF in matters pertaining to Emergency Medical Care. - Th Eagle County Coroner's Office will be the primary coordinating agency for this ESF in matt rs pertaining to Fatality Investigation and Mortuary Management. - The adoption of this Annex to the Eagle County Emergency Operations Plan (EOP) does not alter or impede the existing authorities of any department or agency supporting ESF -#8. - The EOC facilitates the coordination of the overall County response including ESF-#8 and all othei Emergency Support Functions. - As necessary, during the ESF-#8 activations, Eagle County Eagle County Health and Human Services will maintain frequent communications with the Colorado Department of Public Health and Environment (CDPHE) Command Center. I - The Joint Information Center (JIC), established in support of the County EOC, is authorized to release general medical and public health information to the public after consultation with all impacted agencies. To ensure patient confidentiality, the release of medical information by ESF - #8 will be in accordance with the Health Information Portability and Accountability Act (HIPAA). - In the event of a zoonotic disease outbreak, or in coordination with ESF -11 (Agriculture and Natural Resources) during an animal disease outbreak, public information will be released after consultation with the Colorado Department of Agriculture (CDA) and CDPHE. The ESF-#8 lead is responsibl e local, medical subject matter experts and teams, as needed. SITUATION AND ASSUMPTIONS A. Situation for consulting with and organizing State, Federal and experts, disaster medical and mortuary subject- matter 1. A comprehensive ESF -8 system and support network is essential at anytime, but becomes vital during emergency situations. 2. Eagle County and its partners have sufficient ESF-#8 capability and capacity to handle routine health care, medical services, and mortuary requirements. B. Capability Assumptions 1. A large -scale emergency situation may significantly increase demand for public health, mental health, medical, and mortuary requirements in the County. 2. The release of toxic or hazardous materials may result in human and environmental contamination. ESF# 8 -2 Public Health and Medical Services Eagle County Emergency Operations Plan March 2010 ESF #8 — Public Health and Medical Services Eagle County Emergency Operations Plan 3. During severe weather conditions, County EMS and rescue operations may be temporarily suspended to protect the responders from dangerous conditions. 4. Disaster events involving multiple patients, mass care and/or fatalities will be managed according to the Central Mountains Regional Area Trauma Advisory Council (CMRETAC) Mass Casualty Incident Plan as coordinated by the on- scene Incident Command in coordination with the EOC. C. Capacity Assumptions 1. Any large -scale emergency or disaster will result in increased demands on all public health, medical services, and mental health services. 2. Disruption of the County's communication systems will severely impede the timely delivery of emergency medical response services and coordination with facilities. 3. Many injuries, both minor and relatively severe, will be self- treated by the public. 4. EMS has a limited capacity to handle mass casualty incidents and will require significant support from local fire districts and mutual aid from surrounding jurisdictions in order to treat and transport patients. 5. Patients from a mass casualty incident will initially be transported to local facilities generating a need for those facilities to activate their disaster plans and requiring coordination of transports to hospitals outside of Eagle County 6. When local resources can no longer meet the demand of the situation, regional, state, and federal resources may be requested. 7. An emergency situation involving large areas of the County may adversely affect local resource response capabilities and damage the existing medical infrastructure. 8. Under certain circumstances, it may be necessary to relocate hospital functions and patients including the seriously ill (surge capacity). 9. When local resources can no longer meet the demands of the emergency situation, additional resource requirements will be requested through agreement and/or mutual aid. The County Emergency Manager will request assistance from the State of Colorado ESF-#8 through the Colorado DEM or State EOC and specialized teams and assistance from FEMA. Concept of Operations ESF# 8 -3 Public Health and Medical Services Eagle County Emergency Operations Plan March 2010 ESF #8 — Public Health and Medical Services Eagle County Emergency Operations Plan During an emergency situation in Eagle County, public health, mental health, medical, and mortuary requirements and outside assistance for health and medical emergency operations will be under the control of the Incident Commander and/or an Incident Management Team and coordinated and prioritized in the County EOC. Upon activation of the ESF -8 function notification of All Primary ESF# 8 agencies is required. Organization 1. A significant disaster event may cause injuries to a considerable number of people resulting in physical, biological, or mental health impact throughout the affected area, and create a widespread need for medical care or public guidance. 2. Emergency operations for health and mental health services will be an extension of normal agency and facility responsibilities. ing emergency medical facilities: Vail Valley Medical Center 24/7 contact Phone: 970 - 471 -9286 (Administrative Supervisor) Valley View Hospital 24/7 contact Phone: 970 - 928 -6816 (on call Administrator) Aspen Valley Hospital 24/7 contact Phone: 970 -544 -1363 (House Supervisor) Avon Urgent Care 8AM -8PM contact Phone: 970 - 949 -6100 Gypsum Urgent- Emergent Care 9AM -9PM contact Phone: 970 - 777 -2800 4. P*- identified and established emergency mass casualty receiving locations in the county are: Dobson Ice Arena 321 East Lionshead Circle, Vail, CO 80657 Day: 970 - 479 -2279 After Hours: via Vail Com Center — 970 - 479 -2201 Donovan Pavilion 1600 South Frontage Road, Vail, CO 81657 Day: 970 - 477 -3699 / 970 - 376 -3756 After Hours: via Vail Com Center — 970 - 479 -2201 Gypsum Recreation Center 0052 Lundgren Blvd, Gypsum, CO 81637 Day: 970 - 777 -5561 / 970 - 777 -5555 After Hours: 970- 688 -0017 8 -4 Public Health and Medical Services Eagle County Emergency Operations Plan March 2010 ESF #8 — Public Health and Medical Services Eagle County Emergency Operations Plan WECMRD Field House 0450 Miller Ranch Road, Edwards, CO 81632 Day: 970 - 777 -5561 / 970 - 777 -5555 After Hours: 970 - 688 -0017 5. Eagle County and several surrounding counties own mass casualty and/or surge capacity trailers. The Colorado Emergency Resource Mobilization plan should be accessed though ESF# 7 for mobilization of these resources when needed. 6. Disaster Mortuary Response Team ( DMORT) - A request for DMORT assistance must be made by the County Coroner or Board of County Commissioners (BOCC) 7. Special needs populations may be defined as people who have limited knowledge of an event or limited ability to relocate because of a special need. Special needs populations have barriers caused by but are not limited to; language, physical or mental disability, health problem, and age. Agencies that have information about or resources to reach special needs groups are: - Eagle County HHS 970 - 328 -8770 - Eagle County Sheriffs Office 970 - 328 -8500 - Colorado West Mental Health 970 -476 -0930 13. Information about injured people within Eagle County will be tracked by Ambulance Services and medical receiving facilities. Actions: Initial Actions Eagle County Health and Human Services a. To the best of its ability, Eagle County Public Health will provide timely and effective services, including but not limited to disease surveillance, health promotion, mitigate the effects of an emergency or event based on the needs of the community. b. The Eagle County Health and Human Services Director may order inspections of damaged housing, emergency shelters, and public facilities as necessary, to determine the need for emergency repairs, pest control, sanitation, or other health related protective procedures. c. If required, the Eagle County Health and Human Services Director will establish mass medication sites to dispense needed medication or vaccinations to emergency workers and/or the general public in accordance with the Eagle County Point of Dispensing (POD) Plan. d. The Eagle County Health and Human Services Director will identify the need for mental health services ESF# 8 -5 Public Health and Medical Services Eagle County Emergency Operations Plan March 2010 ESF #8 — Public Health and Medical Services Eagle County Emergency Operations Plan e. Strategic National Stockpile (SNS) assets, if required, will be requested from CDPHE and Colorado DEM via the County EOC. Local distribution of SNS assets is coordinated through the Eagle County Health and Human Services Director according to the protocols established under the Eagle County Point of Dispensing Plan. f. The County Eagle County Health and Human Services Director has the statutory authority to issu written orders for Quarantine and Isolation. The issuance and enforcement of such orders duri g a public health emergency will be coordinated through the BOCC and with law enfo cement Envikonirnental Health a. E le County Environmental Health will be the lead agency in providing for food and water safety. Mental Health a. Colorado West Mental Health agency in conjunction with community resources will provide support to agencies and people impacted by an emergency situation incident Medical Services a. Daring emergency medical situations, on -scene incident command functions will be performed by t ambulance district having jurisdiction. b. Medical transport may also be provided by other ambulance providers, fire district personnel, mass transit vehicles such as buses, or aviation medical services. c. Va it Valley Medical Center, Valley View Hospital and local emergency clinics, when opened, will receive patients during emergency situations. d. EMSystems will be used by the hospitals and/or the EOC to assist with patient assignment and medical transport routing if the needed medical service is not available at the hospital, or there are no bed spaces available. e. Vail Valley Medical Center may also provide for secondary decontamination of contaminated patients on hospital grounds, if required but will require assistance from outside agencies. h. Central Mountain Regional Emergency Trauma Advisory Committee (RETAC) coordinator may be called upon to provide technical assistance to ESF 8. Fatality and Mortuary a. The Eagle County Coroner will identify and take charge of the proper recovery of the deceased and any human remains. The Coroner's office may be assisted by law enforcement officials and the County Eagle County Health and Human Services Department. b. In the event of a mass fatality incident, additional support services may be required, and will be requested by the County Coroner directly or through the County Emergency Manager from the Colorado DEM State EOC via the County EOC. 8 -6 Public Health and Medical Services Eagle County Emergency Operations Plan March 2010 ESF #8 — Public Health and Medical Services Eagle County Emergency Operations Plan ASSIGNMENT OF RESPONSIBILITIES General Organization Responsibilities The primary agency for this ESF will be established based upon the specific needs of the preparedness planning or incident and will be responsible to organize, coordinate, and supervise emergency Eagle County Health and Human Services, medical service operations, fatality and mortuary management. Primary Agency Eagle County Health and Human Services Department • Coordinate through the Eagle County Joint Information System (JIS) and County Emergency Manager in the development and implementation of appropriate emergency health awareness and public information. • Identify special needs populations and assure information for special needs populations is distribute • Implement plans to coordinate POD sites, pharmaceuticals, State lab services, SNS asset distribution, disease surveillance, etc. Eagle County Environmental Health • Coordinate environmental health activities for waste disposal, refuse, food, water, vector/ vermin control, and sanitation • Provide for the monitoring and evaluation of environmental health hazards and arrange for corrective measures. Colorado West Mental Health • Be the supporting agency for ESF #8 in matters pertaining to mental health care services and issues. • Organize, train, and deploy mental health teams for support to emergency operations in the County. ESF# 8 -7 Public Health and Medical Services Eagle County Emergency Operations Plan March 2010 ESF #8 — Public Health and Medical Services Eagle County Emergency Operations Plan Provide for 24/7 mental health care services during emergency operations to include critical incident stress debriefings for evacuees in emergency shelters, disaster victims, and all personnel that support emergency operations in Eagle County, including hospital/medical services personnel, and volunteers. Provide sites, as available, for temporary mental health hospitals/ clinics for mentally ill patients. County Ambulance Services Prepare or assist in the preparation of plans and SOPs in support of County EMS operations during emergencies and provide for coordination with other emergency services (e.g., fire, law enforcement, hospital, etc.) including private support groups. Coordinate emergency medical services with Vail Valley Medical Center, Valley View Hospital and outside agencies and representatives, as appropriate. Provide tracking system for injured patients. Eagle County Coroner Develop procedures for the recovery, identification, registration and disposition of the dead. These procedures should include use of professionals and volunteers to sort, document, and identify dead and the establishment of a morgue. Be prepared to recruit other professionals and volunteers to assist with sorting, documenting, and identifying human remains, and establishing temporary morgues, as required. During a mass fatality incident, coordinate medical examiner and mortuary operations with law enforcement, ambulance services, pathologists, the ARC, dentists, X -ray technicians, county funeral home director, DMORT and others as required. Coordinate notification of next of kin, and release remains, and deceased person's personal effects, with local law enforcement, the American Red Cross, clergy services, and mental health services. Coordinate with the County Emergency Manager if outside assistance is required for State and Federal assistance, resource ordering, equipment and supplies (e.g., refrigerated trucks; body bags). • Provide a tracking system/ procedures for human remains. Vail Valley Medical CenterNalley View Hospital • Implement plans to provide medical services for a mass casualty/ fatality incident in the ESF# 8 -8 Public Health and Medical Services Eagle County Emergency Operations Plan March 2010 ESF #8 — Public Health and Medical Services Eagle County Emergency Operations Plan County, or the surrounding municipalities. • Track patients that come and go from hospital. Communicate with Ambulance service. • Coordinate with the Emergency Manger • Designate liaison to the EOC / JIC ESF# 8 -9 Public Health and Medical Services Eagle County Emergency Operations Plan March 2010 ESF #9 — Search and Rescue Annex Eagle County Emergency Operations Plan Emergency Support Function #9 — Search and Rescue Annex Primary Agency: Eagle County Sheriff's Office ESF Coordinator(s): Vail Mountain Rescue Group Western Eagle County Search & Rescue Support Agencies: Ambulance Districts Fire Agencies Eagle County Emergency Management Law Enforcement Agencies Purpose ESF #9 integrates the Search and Rescue (SAR) system around a core of task forces prepared to deploy immediately and initiate operations in support of ESF #9. These task forces are staffed primarily by local volunteers who are highly trained and experienced in search and rescue operations and possess specialized expertise and equipment. This annex does not include urban search and rescue (USAR) as defined in ESF 9 of the National Response Plan. USAR involves the location, rescue (extrication), and initial medical stabilization of victims trapped in confined spaces. Structural collapse is most often the cause of victims being trapped, but victims may also be trapped in transportation accidents, mines, and collapsed trenches. For this function see ESF #4. Scope ESF #9 responsibility is granted by statute to the Sheriff of each county in Colorado. Search and Rescue activities may include: • Searches and rescues in the wilderness or urban areas for lost, missing, or endangered persons. Surface or underwater searches of lakes, ponds, or rivers. Searching for downed or missing aircraft. The State of Colorado has signed an agreement with the Air Force SAR Coordinator for the Inland Region in support of the National Search and Rescue Plan. This agreement provides County Sheriffs with the ability to contact Air Force air assets directly or via the Division of Emergency Management (DEM) or the Colorado Search and Rescue Board (CSRB). Initial Actions • Responsible for situation assessment using the EOC situation worksheet and determination of resource needs of the local incident(s). • ESF #9 is responsible for coordination of search and rescue missions within their assigned areas. • All SAR operations will be managed under the Incident Command System. • The Civil Air Patrol is responsible for conducting and coordinating all lost, missing and overdue aircraft searches in cooperation with the Eagle County Sheriff's Office. • Upon activation of the EOC, a member of a SAR organization or the Eagle County Sheriff's Office will respond to the Eagle County EOC as a SAR representative under ESF#9. ESF# 9 -1 Search and Rescue Eagle County Emergency Operations Plan March 2010 ESF #10 — Hazardous Materials Annex Eagle County Emergency Operations Plan Emergency Support Function #10— Hazardous Materials Annex ESF Coordinator(s): Designated Emergency Response Authority (DERA) Support Agencies: Fire Agencies Law Enforcement Agencies Ambulance Districts Eagle County Emergency Management Colorado State Patrol Eagle County Environmental Health Eagle County Local Emergency Planning Committee (LEPC) Private Industry Purpose ESF #10 provides for a coordinated response to actual or potential hazardous materials incidents. ESF #10 includes the appropriate response and recovery actions to prepare for, prevent, minimize, or mitigate a threat to public health, welfare, or the environment caused by actual or potential hazardous materials incidents. Scope Hazardous materials addressed under the Eagle County Emergency Operations Plan include chemical, biological, radiological, and explosive substances, whether accidentally or intentionally released. These may include substances considered weapons of mass destruction (WMD). ESF #10 describes the lead coordination roles, the division and specification of responsibilities among various agencies, and the regional and onsite response organizations, personnel, and resources that may be used to support response actions. This ESF is intended to provide a coordinated response to an actual or potential release of hazardous materials, resulting from any source including by not limited to; Transportation incidents, Fixed facility incidents, Natural disaster (i.e., wildfire, flood, etc.) and/or Terrorist attack. Policies The Designated Emergency Response Authority (DERA), is the primary response authority for any hazardous materials incident in Eagle County. The DERA is authorized by state statute to provide support to other local governments at the request of another DERA, or under established mutual aid. The DERA's for Eagle County are; • Colorado State Patrol — for federal, state and county roads. • Eagle County Sheriff's Office — for all other non - federal areas not inside of a municipality. • Basalt Fire Department — Town of Basalt. • Eagle River Fire Protection District — Towns of Avon, Minturn and Red Cliff. • Greater Eagle Fire Protection District — Town of Eagle. ESF# 10 -1 Hazardous Materials Eagle County Emergency Operations Plan 2010 ESF #10 — Hazardous Materials Annex County Emergency Operations Plan • Gypsum Fire Protection District — Town of Gypsum. • Vail Fire and Emergency Services — Town of Vail • Grand Junction Fire Department - Bureau of Land Management • United States Forest Service - United States Forest Service Fed *al Occupational Safety and Health Administration (OSHA) 1910.120 and/or National Fire Prot ction Association (NFPA) standard 472 shall be the guiding documents for hazardous mat ials response. All articipating agencies/departments will operate under the principles and features of the Incident Command System. The Regional Hazardous Materials Association of Eagle County (RHMAEC) has been formed under an Inter- Governmental Agreement (IGA) to function as a hazardous materials response team for Eagle County. Hazardous materials inventory, containment, and emergency planning services are mandated and the Superfund Amendment and Reauthorization Act of 1986 (S.A.R.A.) also known as the Eme gency Planning and Community Right to Know Act of 1986. This function shall be carried out by the Local Emergency Planning Committee (LEPC). Concept of Operations Unl s otherwise specified herein, the response to hazardous materials incidents shall be handled by tF Designated Emergency Response Authority (DERA) for the jurisdiction. In the event of a terrorist event, the FBI will be the lead agency with State and local agencies providing support and resources to assist. Disposal of hazardous materials (waste) is invariably handled by a private clean -up contractor with the responsible transporter being liable for the costs of the response and remediation of the affected area. Initi #1 Actions The ERA will Provide and/or participate in on -scene command and control utilizing unified command when appropriate. Dep16y hazardous materials response teams to provide technician level response to mitigate an actual or potential release of hazardous materials. Provide personnel to manage technical/safety requirements during hazardous material/terrorist incidents. Upon activation, a representative will be assigned to the Eagle County EOC to function as the ESF # 10 lead. The ESF # 10 lead is responsible for providing situational awareness to the EOC staff , gathering resource needs of the local incident(s) and providing technical assistance when requested by local jurisdictions or the incident commander(s). I ESF# �0 -2 Hazardous Materials Eagle County Emergency Operations Plan March 2010 ESF #11— Agriculture and Natural Resources Annex Eagle County Emergency Operations Plan Emergency Support Function #11— Agriculture and Natural Resources Annex ESF Coordinators: CSU Extension Eagle County Animal Services Eagle County Environmental Health - Integrated Weed & Pest Management Eagle County Health & Human Services Support Agencies: Local Private Vet Practitioners Eagle County Humane Society Eagle County Public Health Purpose Emergency Support Function (ESF) #11 – Agriculture and Natural Resources supports local efforts to address: (1) provision of nutrition assistance; (2) control and eradication of an outbreak of a highly contagious or economically devastating animal/zoonotic disease, highly infective exotic plant disease, or economically devastating plant pest infestation; (3) assurance of food safety and food security (under Department of Agriculture (USDA) jurisdictions and authorities), and (4) protection of natural and cultural resources and historic properties (NCH) resources prior to, during, and/or after incidents. Scope Animal and plant disease and pest response includes; implementing an integrated local response to an outbreak of a highly contagious or economically devastating animal/zoonotic disease, an outbreak of a highly infective exotic plant disease, or an economically devastating plant pest infestation. ESF #11 ensures coordination with ESF #8— Public Health and Medical Services, that animaVVeterinary/Wildlife issues in natural disasters are supported. ESF # 11 should ensure coordination with ESF #6 when necessary. ESF #11 is responsible for the coordination of efforts to prevent, protect, respond to, and recover from incidents affecting food supplies, plant/animal disease control, natural resource protection and companion animal safety. Initial Actions Upon notification, an Agency Representative will respond to the Eagle County Emergency Operations Center (EOC) to function as the ESF# 11 lead. The ESF# 11 lead is responsible for providing situational awareness to the EOC and for determination of resource needs for local incident(s). Initial Actions 1. CSU Extension a. Primary agency for issues involving domestic animals, excluding companion animals, and crop plants excluding forest products. ESF #11 -1 Agriculture and Natural Resources Eagle County Emergency Operations Plan March 2010 ESF #11 — Agriculture and Natural Resources Annex Eagle County Emergency Operations Plan 2. Eagle County Animal Service a. rtmary agency for issues involving companion animals. b. Assists with investigation of zoonotic disease. 3. Environment Health (Integrated Weed & Pest Management) a. Provides for the inspection, fumigation, disinfection, sanitation, pest extermination and destruction of animals or articles found to be so infected or contaminated as to be sources of dangerous infection to human beings and take other measures as necessary. 4. Health and Human Services a. Provides assistance and coordination of food commodities during declared emergencies. ESF 711 -2 Agriculture and Natural Resources Eagle County Emergency Operations Plan March 2010 ESF #12 — Energy and Public Utilities Annex Eagle County Emergency Operations Plan Emer iency Support Function #12— Energy and Public Utilities Annex ESF Coordinators: Eagle County Public Works Support Agencies: Public and Private Utility Providers Purpose ESF #12 collects, evaluates, and shares information on energy system damage and estimation on the impact of energy system outages within affected areas. Responsible for coordinating the restoration and protection of Eagle County's critical energy systems following a major disaster, emergency, or other significant event requiring response and protection. Responsible for providing information to the Eagle County EOC on system(s) damage and estimations on the impact of these system outages within affected areas. Scope The term "energy" includes producing, refining, transporting, generating, transmitting, conserving, building, distributing, and maintaining energy systems and system components. ESF #12 provides information concerning the energy restoration process such as projected schedules, percent completion of restoration, geographic information on the restoration, and other information as appropriate. Initial Actions Upon notification, an Agency Representative will respond to the Eagle County EOC. This representative will serve as a liaison with regulated and unregulated utility companies to facilitate critical infrastructure protection and restoration. The ESF # 8 Lead is responsible for providing situational awareness for the EOC and determination of resource needs of the local incident(s). Information should include affected area, estimated outage time and estimated restoration time. The ESF # 8 Lead is responsible for coordinating requests for assistance from local energy officials, suppliers, and deliverers. The ESF # 8 Lead is responsible for coordinating and tracking assets and resources that may be used in response to any event involving energy or multi- hazard problems. ESF # 12 -1 Energy and Public Utilities Eagle County Emergency Operations Plan March 2010 ESF #13 — Public Safety and Security Annex Eagle County Emergency Operations Plan Emergency Support Function #13 — Public Safety and Security Annex ESF Coordinators: Law Enforcement Agency with Jurisdiction Support Agencies: Eagle County Emergency Management Eagle County Fire agencies Eagle County EMS providers Metropolitan Districts Private (Contracted) Security Purpose ESF #13 provides a mechanism for coordinating and providing support to local authorities to include public safety, and security capabilities and resources during potential or actual incidents/disasters. Initial Actions Upon notification, a Law Enforcement Representative will be assigned to respond to the Eagle County EOC to serve as the ESF# 13 Lead. The ESF# 13 Lead will be responsible for providing situational awareness to the EOC staff regarding law enforcement, public safety and security issues. The ESF #13 Lead will assist in determining resource needs of the local incident(s) and provide for the mobilization, prioritization, and coordination of law enforcement services. ESF #13 will use the obtain additional resources from outside of Eagle County through the ESF # 7 lead. Unless there is a delegation of authority by the Sheriff or Chief of Police, or a Governor's emergency declaration and the Governor chooses to take command of local resources, law enforcement activities remain under the control of the jurisdiction's chief law enforcement official, generally the Chief of Police or the County Sheriff. ESF #13 will maintain current inventories of available law enforcement facilities, equipment, and key personnel throughout the County. ESF #13 will mobilize, prioritize, and assign to incident(s) law enforcement teams and resources as needed for security, traffic control, evacuation, general law enforcement duties, etc. as well as personnel for relief or rotation assignment. ESF #13 will coordinate with ESF #1— Transportation for use of Public Works assets to support law enforcement operations when indicated. ESF# 13 -1 Public Safety and Security Eagle County Emergency Operations Plan March 2010 ESF #14 — Community Recovery and Mitigation Annex Eagle County Emergency Operations Plan Emergency Support Function #14— Community Recovery and Mitigation Annex ESF Coordinators: County/Municipal Administrators Support Agencies: Eagle County Offices/Departments Municipal Offices/Departments Special Districts Non - Governmental Organizations Purpose ESF #14 is responsible for providing coordinated measures and policies designed to facilitate recovery from the affects of natural and technological disasters, civil disturbances, or acts of terrorism. ESF #14 is responsible for providing effective utilization of resources to support local efforts to aid short-term and long -term community recovery, stabilize local economies, and reduce or eliminate risks from future incidents. ESF #14 is responsible for providing a government conduit and administrative means for appropriate federal, military, state, voluntary and private sector organizations to assist local governments during the recovery and mitigation process. Scope Based on an assessment of incident impacts, ESF #14 may vary depending on the magnitude and type of incident and the potential for long -term and severe consequences. ESF #14 will most likely be activated for large -scale or catastrophic incidents that require State and Federal assistance to address significant long -term impacts in the affected areas (e.g., impacts on housing, businesses, employment, community infrastructure, and social services.) Local officials have authority under their local ordinances, resolutions, and the Colorado Revised Statutes to take responsible and appropriate actions in the direction and control of disaster recovery activities. The primacy of affected local governments in defining and addressing risk reduction and long term recovery priorities is recognized. If an effective recovery is beyond a local jurisdiction's capability, State assistance may be required. The Governor may then declare a "State of Emergency" and the provisions of the State Emergency Operations Plan will be implemented. If the situation is beyond local and State capability, the Governor may ask for Federal assistance by requesting a Presidential Declaration of an "emergency" or "major disaster ". A Presidential Declaration authorizes federal assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (PL 93 -288, as amended). The declaration triggers the implementation of Federal disaster assistance programs, which are coordinated by the Federal Emergency Management Agency (FEMA), in cooperation with the Colorado Division of Emergency Management (DEM). ESF# 14 -1 Community Recovery and Mitigation Eagle County Emergency Operations Plan March 2010 ESF #14— Community Recovery and Mitigation Annex Eagle County Emergency Operations Plan Response and recovery operations in both State and Federally declared disasters will be conducted in accordance with the standards set forth by the National Incident Management System (NIMS) and the National Response Framework (NRF). Long term recovery and mitigation efforts will be based on a variety of factors and priorities, including public safety, economic development, environmental protection, and preservation of social cultural and historical resources. Initibl Actions Initial and short term recovery activities focus on the safety and welfare of the affected community and restoration of essential services to include: • Coordinate and conduct initial damage assessment efforts to help guide local decision making and priority setting and to determine the need for supplemental state and federal assistance. • Coordinate the restoration of essential public services and facilities (e.g., removal of debris from emergency routes, emergency repairs to hospitals, and public safety facilities). • Complete steps for formally requesting State and Federal disaster assistance when damage assessment results indicate that impacts exceed local capabilities. • Coordinate the delivery of State and Federal disaster assistance programs (e.g., Individual Assistance, Public Assistance, Hazard Mitigation) in Presidential declared disasters. Coordinate relief efforts with voluntary organizations. Coordinate the provision of temporary housing for victims of a disaster event. Manage unsolicited, undesignated donations of goods and services. Coordinate spontaneous volunteers. Coordinate disaster related information and instructions to the general public. Identify post disaster hazard mitigation activities to reduce future risks. term recovery efforts focus on redeveloping communities and restoring the economic ity of disaster areas, including; • Coordinate and integrate the resources and assistance programs of voluntary agencies and other community based organizations. Restore and make permanent repairs to public infrastructure damaged in the disaster. Re- establish an adequate supply of housing, including affordable housing, to replace housing stock destroyed by the disaster. • Restore the economic base of disaster impacted communities, including lost jobs and employment opportunities. • Identify hazard mitigation opportunities and implementing long term hazard mitigation plans, projects and measures. Responsibilities The following Offices/Departments have these specific emergency responsibilities with respect to recovery efforts; ❑ Eagle County Emergency Management • Coordinate county -wide damage assessment and recovery efforts. • Ensure rapid disbursement of disaster assistance funds to individuals and government throughout the recovery period. 14 -1 Community Recovery and Mitigation Eagle County Emergency Operations Plan March 2010 ESF #14 — Community Recovery and Mitigation Annex Eagle County Emergency Operations Plan • Make recommendations to the appropriate governing body(s) concerning requests for disaster declarations • Coordinate the dissemination of information on emergency assistance available to public and private agencies, organizations, individuals, and families. • Administer grant and loan programs in cooperation with State organizations for disaster recovery. • Supply technical information, advice, and assistance in procuring available Federal and State emergency assistance. • Review and verify damage assessment and assistance information. • Task organizations to provide personnel to serve on damage assessment or mitigation teams based upon the nature of the disaster. • Facilitate damage assessment/recovery training to participating organizations. • Coordinate closely with county entities for assessment/recovery activities. • Provide regular updates of information to PIO and ESF #5 for use in the development of information packets, briefing information, displays, news releases, etc. ❑ All Offices/Departments; • Serve on Damage Assessment and/or Mitigation Teams as required. • Provide personnel to temporarily support recovery activities as requested by the Director of Emergency Management. • Assist in operating phone lines for recovery information. • Coordinate with Emergency Management for the identification of disaster recovery programs and assistance. ❑ Adult Services o Provide support and assistance to older disaster victims located within Eagle County, including but not limited to the following. • Maintain a presence at the Emergency Operations Centers and/or Disaster Recovery Centers. • Inform older disaster victims and their families of disaster programs and other assistance, including referring older disaster victims to the National Tele- Registration Center and/or assist with the tele- registration process. • Assist older disaster victims in establishing eligibility and completing applications for disaster assistance programs. Provide follow -up and advocacy to assure that individuals are able to complete the application process and/or receive eligible assistance. Inform older disaster victims, aging network staff and emergency management staff of services the area agencies on aging and related service providers can provide including but not limited to alternative housing, home repair, chores, meals and counseling. Collaborate with disaster relief organizations to address unmet service needs of older disaster victims. ESF# 14 -1 Community Recovery and Mitigation Eagle County Emergency Operations Plan 2010 ESF #14 — Community Recovery and Mitigation Annex 'ounty Emergency Operations Plan • Represent the needs and interests of the aging network and older adults at the Emergency Operations Center. • Coordinate the Aging Network's presence at Disaster Recovery Centers during a State or federally declared disaster. ❑ Attorney's Office • Assist in the preparation of disaster declarations and emergency resolutions to expedite recovery efforts. • Provide legal advice for proposed actions. ❑ Schools • Assist in the dissemination of information to families adversely affected by disasters. • Assist in utilization of school facilities for temporary emergency use as necessary. ❑ Human Services o Coordinate the implementation of a comprehensive program of emergency assistance to families following a disaster to include: • Aid to Dependent Children • Emergency Food Stamp Program • Inter- county welfare operations • Non - deferrable grants • Welfare inquiries • Medical assistance programs • Maintain liaison with private relief organizations and public agencies during the operation of mass care centers. • Provide representatives as needed to give advice and assistance to disaster affected individuals. • Assist private relief organizations and/or public agencies in distributing emergency supplies. • Coordinate with public agencies and private relief organizations for the operation of mass -care centers following a disaster. • Process requests, assist in reuniting families and provide missing person information as required. • Assist in the procurement and distribution of food products following a disaster. ❑ Human Resources • Provide services to procure additional workers during emergencies. • Assist employees in solving special employment problems that may arise as the result of a disaster. ESF# 14 -1 Community Recovery and Mitigation Eagle County Emergency Operations Plan March 2010 ESF #15 — External Affairs Annex Eagle County Emergency Operations Plan Emergency Support Function #15 External Affairs Annex ESF Coordinators: Support Agencies: Jurisdiction Public Information Officer(s) Eagle County PIO Group Purpose The purpose of public information is to establish uniform policies for the effective development, coordination, and dissemination of information to the public in the event of a disaster. These policies and procedures are located in the Eagle County Joint Information Center /Joint Information System (JIC /JIS) Plan. ESF #15 coordinates local actions to provide the required external affairs support to local incident management elements. ESF #15 details the establishment of support positions to coordinate communications to various audiences. The Eagle County (JIC) is a physical location where public affairs professionals from organizations involved in incident management activities can work together to provide critical emergency information, crisis communications, and public affairs support. The Eagle County JIC serves as a focal point for the coordination and dissemination of information to the public and media concerning incident prevention, preparedness, response, recovery, and mitigation. The Eagle County JIC structure is designed to work equally well for large or small situations and can expand or contract to meet the needs of the incident. The Eagle County Public Information Officer's (PIO) Group will be responsible for staffing and managing the JIC. Scope ESF #15 applies to all local departments and agencies that may require public affairs support or whose public affairs assets may be employed during a disaster. ESF #15 is required during any response or other event where significant interagency coordination is required and when the Eagle County EOC has been activated. ESF #15 provides the resources and structure for the implementation of the Eagle County Emergency Operations Plan. Incident communications actions contained in the EOP are consistent with the National Incident Management System (NIMS). Under the Incident Command System (ICS)/Unified Command System (UCS), the JIC is lead by the Public Information Officer (PIO) whose jurisdiction has authority for the incident. The PIO has three primary responsibilities: 1. To gather incident data. This involves understanding how an ICS/UCS operates and developing an effective method for obtaining up to date information from appropriate ICS/UCS sections. 2. To analyze public perceptions for each incident of the response. This involves employing techniques for obtaining community feedback to provide response agencies with insight into community information needs, their expectations for the role to be ESF # 15 External Affairs Eagle County Emergency Operations Plan March 2010 ESF #15 — External Affairs Annex Eagle County Emergency Operations Plan played by the response agencies, and the lessons to be learned from specific response efforts. 3. To inform the public. That is, to serve as the source of accurate and comprehensive information about the incident and the response to a specific set of audiences. When multiple public or private agencies and organizations come together to respond to an emergency or manage an event, efficient information flow is critical to effectively carrying out these PIO responsibilities and meeting the expectations of various publics. The Eagle County JIC is a centralized "communication hub" that serves to achieve that information flow. Public Information Officers (PIO's) will represent their own agency and speak about their agency's involvement in response and recovery operations in an event. The Colorado Division of Emergency Management PIO will be a central point of contact for the State and should be kept informed, utilizing WebEOC whenever possible, about all participating agency news and information releases throughout the response and recovery operations. Initial Actions The Eagle County Emergency Management Director or designee will make the initial decision to activate the JIC during a large scale emergency or disaster affecting Eagle County. The JIC will be located in close proximity to the EOC. Once a JIC has been established, the information officers will follow the Eagle County JIC /JIS Plan If ac ivated to support incident information management, a request may come from the Incident Com ander, or the PIO assigned to the incident. The request is made to the Vail Public Safety Communications Center ( VPSCC) to notify the PIO Group using the group located in the PSN page of the RoamSecure system. Upon notification, VPSCC will inform the available PIO's where to respond and to whom they should report to upon arrival. PIO's should reply to the PSN message with their availability to respond to the request and give their expected time of arrival on scene. The )Lead PIO will be the PIO whose agency has statutory authority for the incident. If there are multiple agencies with jurisdictional authority, a unified approach should be utilized wheI possible. Eagle County Public Information Officer's Group may be activated to support ongoing information requirements of a specific jurisdiction during any incident as needed or may be activated to staff the JIC during any large scale incident. I ESF 115 External Affairs Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan GLOSSARY OF TERMS AND ACRONYMS USED IN EAGLE COUNTY EMERGENCY RESPONSE PLANS TERMS AND ACRONYMS PERTAINING TO: ➢ BIOTERRORISM ➢ EMERGENCY MANAGEMENT ➢ EMERGENCY PREPAREDNESS AND RESPONSE ➢ ENVIRONMENTAL EMERGENCY ➢ WILDLAND FIRE An operational guideline applicable to all emergencies employing National Incident Management System (NIMS), including the Incident Command System (ICS). 100 -YEAR FLOOD The term "100 -year flood" is misleading. It is not the flood that will occur once every 100 years. Rather, it is the flood elevation that has a one percent chance of being equaled or exceeded each year. Thus, the 100 -year flood could occur more than once in a relatively short period of time. The 100 -year flood, which is the standard used by most federal and state agencies, is used by the National Flood Insurance Program (NFIP) as the standard for floodplain management and to determine the need for flood insurance. A structure located within a special flood hazard area shown on an NFIP map has a 26 percent chance of suffering flood damage during the term of a 30 -year mortgage. ACTUAL CASH VALUE (ACV) The cost to replace an insured item of property at the time of loss, less the value of physical depreciation. ACTUAL OCCURRENCE An "actual occurrence" is defined as any natural, technological, national security or terrorism incident that has happened in your jurisdiction for which a coordinated emergency response or recovery operation was required. This includes both large -scale incidents that have resulted in a presidential declaration of an emergency or major disaster and those occurrences of a lesser magnitude, which require significant state and/or local response and recovery activities. ACTIVE CROWN FIRE A crown fire in which the entire fuel complex is involved in flame, but the crowning phase remains dependent on heat released from surface fuel for continued spread. ADMINISTRATIVE COSTS (CHARGES) Any expenses not charged directly to a program, project or fire. They include general overhead personnel and administrative services. For the state, the administrative charge is identified as those charges and expenses used to determine the "facilities and administrative (indirect rate)." All activities that can be identified and charged to specific projects (and not excluded elsewhere) are considered direct costs and may be billed with proper documentation. AERIAL FUELS All live and dead vegetation in the forest canopy or above surface fuels, including tree branches, twigs and cones, snags, moss, and high brush. AERIAL IGNITION Ignition of fuels by dropping incendiary devices or materials from aircraft. Appendix A -1 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Marc 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan AF1 ER ACTION REVIEW (AAR) A professional discussion of an event, focused on performance standards, that enables Agency Administrators and responders to discover for themselves what happened, why it happened, and how to sustain strengths and improve on weaknesses. An After Action Review is a tool incident command personnel and units can use to get maximum benefit from every incident. It provides a daily review of the day's actions: - Identify and discuss effective and non - effective performance. Candid insights into specific firefighter, leader, and unit strengths and weaknesses from various perspectives. - Feedback and insight critical to actions that were not standard operating procedures or those that presented safety problems. - Lessons learned and how to apply them in the future. AGENCY An agency is a division of government with a specific function, or a non - governmental organization (e.g., private contractor, business, etc.) that offers a particular kind of assistance. In the Incident Command System (ICS), agencies are defined as jurisdictional (having statutory responsibility for incident mitigation) or assisting and/or cooperating (providing resources and/or assis nce). (See Assisting Agency, Cooperating Agency) AGl$NCY ADMINISTRATOR Agency officials who are signatory to an agreement. AGENCY EXECUTIVE A policy group of executive personnel from a "key" (lead) agency (ministry) that addresses matters pertaining to declaring an emergency, to invoking response levels, to liaising with support agencies, to preparing a public communications strategy, and to informing cabinet ministers (equivalent to a crisis management team in industry). AGENCY REPRESENTATIVE An individual assigned to an incident from an assisting or cooperating agency that has been delegated authority to make decisions on matters affecting that agency's participating at the incident. Agency representatives report to the Liaison Officer. AGRICULTURAL BURN A fire designed to burn cover vegetation in preparation for crop production, weed control, or other cultivation purposes. A fire used to clean irrigation ditches, fencerows, and cultivated fields that have an excess of dead grass or weeds which deter agricultural use. A fire used to dispose of agricultural byproducts such as old hay, straw, fence posts, trees, limbs, or lumber. AIR (OPERATIONS Established separately at an incident due to the complex needs for use of aircraft in both tactical and logistical operations. AIR OPERATIONS BRANCH DIRECTOR The erson primarily responsible for preparing and implementing the air operations portion of the incic ent action plan. Also responsible for providing logistical support to helicopters operating on the ii icident. AIR TACTICAL GROUP SUPERVISORS Airb me coordinators who manage the aviation resources and airspace over a fire (typically called Air Attack). AIR TANKERS Fixed -wing aircraft aircraft with the capacity to deliver up to 3,000 gallons of retardant, or small, single- engine "crop duster" type aircraft with a capacity of up to 800 gallons. Both have unique characteristics and are deployed according to the needs of a fire scene. Single engine air tankers are usually called SEATS. ALLOCATED RESOURCES Resources (i.e., people, equipment, supplies, and vehicles) dispatched to an incident. A -2 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan ALPHA RADIATION One of the three main types of radiation (alpha, beta, and gamma) emitted from radioactive materials. Alpha particles are the heaviest and most highly charged of these type particles. However, they cannot travel more than a few inches in air and are completely stopped by a piece of paper. A human's outermost layer of dead skin can stop even the most energetic alpha particle; how3ever, if ingested through eating, drinking, or breathing, particles can become an internal hazard. AMERICAN RED CROSS (ARC) A quasi - governmental organization that's purpose is to provide relief of suffering and welfare activities during war and disaster. The ARC operates under a congressional charter and is financially supported by public donations. Internationally, it operates in accordance with the Treaty of Geneva. It is the national organization with Primary Agency responsibility in the Federal Response Plan (FRP) for Emergency Support Function 6 (ESF6) — Mass Care. ANCHOR AND FLANK Usually, firefighters start their work to encircle the fire at the bottom or upwind side of the fire. These points are often the safest places to create an anchor point. Any other safe feature (like a meadow, rock bluff, or road) can serve as an anchor too. After an anchor point is established, firefighters construct fireline around the fire and gradually pinch it off at its head. ANCHOR POINT An advantageous location, usually a barrier to fire spread, from which to start building a fire line. An anchor point is used to reduce the chance of firefighters being flanked by fire. ANIMAL AND PLANT HEALTH INSPECTION SERVICE A part of the U.S. Department of Agriculture that provides leadership in ensuring the health and care of animals and plants. ANSI American National Standards Institute ANTIBIOTIC A substance produced by bacteria or fungi that destroys or prevents the growth of other bacteria and fungi. ANTIBODY A protein produced by the body's immune system in response to a foreign substance (antigen). Our bodies fight off an infection by producing antibodies. An antibody reacts specifically with the antigen that triggered its formation and its function is to inactivate the antigen. ANTIGEN Any foreign substance, usually a protein, which stimulates the body's immune system to produce antibodies. (The name antigen reflects its role in stimulating an immune response - antibody generating.) ANTIVIRAL Drug that are used to prevent or cure a disease caused by a virus, by interfering with the ability of the virus to multiply in number or spread from cell to cell. AOP Annual Operating Plan. Plan for wildfire response and operations agreed upon each year by the wildfire response agencies. APHIS Animal and Plant Health Inspection Service APHL Agency for Public Health Laboratories Appendix A -3 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan A:tganization A COMMAND A established to oversee the management of multiple incidents that are each being handled by an Incident Command System organization; or to oversee the management of a very large incident that has multiple Incident Management Teams assigned to it. Area command has the responsibility to set overall strategy and priorities, allocate critical resources based on priorities, ensure that incidents are property managed, and ensure that objectives are met and strategies followed. ARSON Crime of burning property. ASYMPTOMATIC no symptoms of disease. and Response Team toward which a slope faces. The 4valuation and interpretation of measurements and other information to provide a basis for deci on- making. ASSIGNED RESOURCES Resources (i.e., people, equipment, supplies, and vehicles) checked in and assigned work tasks on an incident. ASSIGNMENTS Tasks given to resources to perform within a given operational period based upon tactical objectives in the incident action plan. ASSISTING AGENCY An agency directly contributing tactical or service resources to another agency. The general term "augmenting" may be used to describe this activity. ASTHO Asso Cation of State and Territorial Health Officials ATROPINE An anti - cholinergic used as an antidote for nerve agent poisoning to block the effect of the neurotransmitter or chemical causing the over - stimulation. ATTACK A hostile action taken against the United States by foreign forces or terrorists, resulting in the destruction of or damage to military targets, injury or death to the civilian population, or damage or destruction to public and private property AVAILABLE RESOURCES Incid nt -based resources that are ready for deployment but not yet assigned. AVAI Aspen Valley Hospital AVIAN FLU A highly contagious viral disease with up to 100% mortality in domestic fowl caused by influenza A virus subtypes H5 and HT All types of birds are susceptible to the virus but outbreaks occur most often in chickens and turkeys. The infection may be carried by migratory wild birds, which can carry the virus but show no signs of disease. Humans are only rarely affected. AWARENESS The continual process of collecting, analyzing, and disseminating intelligence, information, and knowledge to allow organizations and individuals to anticipate requirements and to react effectively. Appendix A -4 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan AWARENESS TRAINING LEVEL Addresses training requirements for emergency responders who are likely to witness or discover an incident involving the terrorist/criminal use of weapons of mass destruction (WMD) or who may be sent out to initially respond or support the response to the report of such an incident. Generally, all actions to be taken by these individuals should be conducted from within the cold zone. Should personnel find themselves in the warm and hot zones, they are to remove themselves and to encourage others, if ambulatory, to move to a staging area away from the immediate threat and attempt to minimize further contamination. The requisite competencies for this level of training are to recognize (RECOGNITION) a WMD terrorism incident and to notify (NOTIFICATION) appropriate authorities of the incident. BACKFIRE A fire set along the inner edge of a fireline to consume the fuel in the path of a wildfire and/or change the direction of force of the fire's convection column. BACKING FIRE A segment of fire perimeter oriented opposite the direction of maximum spread. BACKPACK PUMP A portable sprayer with hand -pump, fed from a liquid - filled container fitted with straps, used mainly in fire and pest control. (See also Bladder Bag) BACTERIA Microscopic organism capable of creating diseases. BAMBI BUCKET A collapsible bucket slung below a helicopter. Used to dip water from a variety of sources for fire suppression. BANKFULL An established river stage /elevation at a given location along a river which is intended to represent the maximum safe water level that will not overflow the river banks or cause any significant damage within the river reach. BANKFULL DISCHARGE A flow condition in which streamflow completely fills the steam channel up to the top of the bank. In undisturbed watersheds, the discharge condition occurs on average every 1.5 to 2 years and controls the shape and form of natural channels. BANKFULL FLOW Maximum amount of discharge (usually measured in cubic feet/seconds) that a stream channel can carry without overflowing. BANKFULL EVENT A flow condition in which streamflow completely fills the stream channel up to the top of the bank. In undistributed watersheds, the discharge condition occurs on average every 1.5 to 2 years and controls the shape and form of natural channels. BANKFULL HEIGHT The flow in a stream that just fills the stream channel to the top of its banks and the point where the water begins to overflow onto a flood plain. BANKFULL STAGE The stage, on a fixed river gauge, corresponding to the top of the lowest banks within the reach for which the gauge is used as an index. BASE The location at which primary logistics functions for an incident are coordinated and administered. The Incident Command Post may be co- located with the base. BASE FLOOD The flood having a one percent chance of being equaled or exceeded in any given year. Appendix A -5 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Marc 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan BASE FLOOD DEPTH (BFD) The depth shown on the Flood Insurance Rate Map for Zone AO that indicates the depth of water above highest adjacent grade resulting from a flood that has a one percent chance of equaling or exce ding that level in any given year. BA FLOOD ELEVATION (BFE) The levation shown on the Flood Insurance Rate Map for Zones AE, AH, Al -A30, AR, AR/A, AR/AE, AR/A1 -A30, AR/AH, AR/AO, VI -V30, and VE that indicates the water surface elev tion resulting from a flood that has a one percent chance of equaling or exceeding that level in a given year. BA N Wh a geographic area having a common outlet (such as a river, stream, or lake) for its surface runoff. Also known as drainage area or watershed. BEHAVE A system of interactive computer programs for modeling fuel and fire behavior that consists of two Iystems: Burn and Fuel. BIA Bureau of Indian Affairs BIOTERRORISM (BT) The intentional use of microorganisms or toxins derived from living organisms to produce death or disease in humans, animals, or plants. BLOW -UP A sudden increase in fire intensity or rate of spread strong enough to prevent direct control or to upset control plans. Blow -ups are often accompanied by violent convection and may have other characteristics of a fire storm. (See also Flare -up) BLOWDOWN An area of previously standing timber blown over by strong winds or storms. BONFIRE An outdoor fire utilized for ceremonial purposes. BOUNDARY LINE FIRE This includes (i) a fire burning jointly on lands of two or more parties or will soon burn across the boundary line and the boundary line is known; (ii) where the fire location is known, but the jurisdictional boundary on the ground is uncertain; or (iii) where the location of a reported fire is unce in in relation to the jurisdictional boundary. Once the exact location of the fire is dete fined in relation to the jurisdictional boundary, it ceases to be a boundary fire unless falling in category (i) above. The Itions. rganizational level having functional or geographic responsibility for major parts of incident oper The branch level is organizationally between section and division/group in the operations section, and between section and units in the logistics section. Branbhes are necessary to establish another level of organization within the operations section in order to minimize span of control concerns. BRUSH A collective term that refers to stands of vegetation dominated by shrubby, woody plants, or low growing trees, usually of a type undesirable for livestock or timber management. BRUSH FIRE A fire burning in vegetation that is predominantly shrubs, brush, and scrub growth. BRUSHING Removing the brush and shrubs either during fireline construction or while clearing out a work area. Appendix A -6 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan BUCKET A fabric or fiberglass container hung below a helicopter and used to drop water on a fire. "Bucket work" refers to a helicopter engaged in water dropping flights. BUCKET DROPS The dropping of fire retardants or suppressants from specially designed buckets slung below a helicopter. BUFFER ZONES An area of reduced vegetation that separates wildlands from vulnerable residential or business developments. This barrier is similar to a greenbelt in that it is usually used for another purpose such as agriculture, recreation areas, parks, or golf courses. BUMP -UP METHOD A progressive method of building a fire line on a wildfire without changing relative positions in the line. Work is begun with a suitable space between workers. Whenever one worker overtakes another, all workers ahead move one space forward and resume work on the uncompleted part of the line. The last worker does not move ahead until completing his or her space. BURN OUT Setting fire inside a control line to widen it or consume fuel between the edge of the fire and the control line. BURN PROBABILITY The probability that a specific geographic location will experience a wildland fire during a specified time period. BURNED AREA REHABILITATION / STABILIZATION Efforts undertaken within three years of a wildland fire to repair or improve fire - damaged lands unlikely to recover to management- approved conditions, or to repair or replace minor facilities damaged by fire; along with planned actions to stabilize and prevent unacceptable degradation to natural and cultural resources, to minimize threats to life or property resulting from the effects of a fire, or to repair /replace/construct physical improvements necessary to prevent degradation of land or resources. BURNING BAN A declared ban on open air burning within a specified area, usually due to sustained high fire danger. BURNING CONDITIONS The state of the combined factors of the environment that affect fire behavior in a specified fuel type. BURNING INDEX An estimate of the potential difficulty of fire containment as it relates to the flame length at the most rapidly spreading portion of a fire's perimeter. BURNING OUT AND BACKFIRING Techniques which use fire to deny the main fire a continuous source of fuel. Burning out generally means burning the fuels inside of a completed fireline. Backfiring generally means setting a fire against something pressed into service as a control line, like a ridge, a road, a river or creek, or a meadow. Backfiring is riskier tactic and is often used when the fire is so big or moving so fast it leaves firefighters with few if any options. BURNING PERIOD The part of each 24 -hour period when fires spread most rapidly; typically from 10:00 a.m. to sundown. (See also Ops Period) CACHE A predetermined complement of tools, equipment, and/or supplies stored in a designated location, available for incident use. Appendix A -7 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan CAMP A geographical site, within the general incident area, separate from the incident base, equipped and staffed to provide sleeping, food, water, and sanitary services to incident personnel. CAMPFIRE As used to classify the cause of a wildland fire, a fire that was started for cooking or warming that spreads sufficiently from its source to require action by a fire control agency. CAMPS Incident locations where resources may be kept to support incident operations. Camps differ from staging areas in that essential support operations are done at camps, and resources at camps are not always immediately available for use. Not all incidents will have camps. CANDLE OR CANDLING A single tree or a very small clump of trees which is burning from the bottom up. CAPABILITY ASSESSMENT Pro des information designed to help the planning team evaluate preparedness, mitigation prevIntion), and response resources and capabilities. This includes an assessment of community and industry response capabilities. CARRIER A bearer and transmitter of an agent capable of causing infectious disease. An asymptomatic carrier shows no symptoms of carrying an infectious agent. CART County Animal Response Team. Assists with livestock and companion animal issues during emergency situations. CA EGORY "A" AGENTS The ossible biological terrorism agents having the greatest potential for adverse public health imp ct with mass casualties. The Category "A" agents are: ➢ Smallpox ➢ Anthrax ➢ Plague ➢ Botulism ➢ Tularemia ➢ Viral hemorrhagic fevers (e.g., Ebola and Lassa viruses) CBRNE Terrorism related acronym which means, Chemical, Biological, Radiological, Nuclear and Explosive. CD Communicable Disease CDA Colorado Department of Agriculture CDC Centers for Disease Control and Prevention CDEM Colorado Division of Emergency Management CDPHE Colorado Department of Public Health and Environment CENTERS FOR DISEASE AND PREVENTION The U.S. government agency at the forefront of public health efforts to prevent and control infectious and chronic diseases, injuries, workplace hazards, disabilities, and environmental health threats. CDC is one of 13 major operating components of the Department of Health and Human Services. CEDRS Colorado Electronic Disease Reporting System Appendix A -8 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan CEO Chief Elected Official. Usually the Chair of a Board or the Mayor of a municipality. CERCLA Comprehensive Environmental Response, Compensation, and Liability Act CERT Community Emergency Response Team. Citizens training to assist response agencies and governmental entities in emergencies. CHAIN A unit of linear measurement equal to 66 feet. CHAIN OF COMMAND A series of management positions in order of authority. CHARACTERISTIC SURFACE - AREA -TO- VOLUME RATIO The surface- area -to- volume ratio that characterizes a heterogeneous fuelbed. CHECK -IN The process whereby resources first report to an incident. Check -in locations include incident command post, incident base, camps, staging areas, helibases, helispots, and division supervisors. CHECKLIST Written (or computerized) enumeration of actions to be taken by an individual or organization; means to aid memory rather than provide detailed instruction. CHEMTREC Chemical Manufacturers' Association Chemical Transportation Emergency Center CHIEF An incident command system title for individuals responsible for command of the functional sections (i.e., operations, planning, logistics, and finance /administration). CHIEF EXECUTIVE OFFICIAL The official of the community who is charged with authority to implement and administer laws, ordinances, and regulations for the community. He or she may be a mayor, city manager, etc. CISM Critical Incident Stress Management CLEAR TEXT The use of plain English in radio communications transmissions. No ten codes or agency codes are used when using clear text. CLOSEST FORCES CONCEPT The philosophy of committing the closest available appropriate resources, regardless of agency, for initial attack or for critical need. CLOSURE Legal restriction, but not necessarily elimination of specified activities such as smoking, camping, or entry that might cause fires in a given area. CMRETAC Central Mountains Regional Emergency Trauma Advisory Council. Provides coordination for EMS and Trauma services in Central Colorado and includes the counties of Chaffee, Eagle, Lake, Park, Pitkin and Summit. COLD FRONT The leading edge of a relatively cold air mass that displaces warmer air. The heavier cold air may cause some of the warm air to be lifted. If the lifted air contains enough moisture, the result may be cloudiness, precipitation, and thunderstorms. If both air masses are dry, no clouds may form. Following the passage of a cold front in the Northern Hemisphere, westerly or northwesterly winds of 15 to 30 or more miles per hour often continue for 12 to 24 hours. Appendix A -9 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan COLD TRAILING A method of controlling a partly dead fire edge by carefully inspecting and feeling with the hand for heat to detect any fire, digging out every live spot, and trenching any live edge. COLD ZONE A safe area free of contamination or threat of exposure, at a hazardous material incident for resp nders. The area where a command post or staging area is located. Also called the support zone CO ORADO START TRIAGE The olorado Simple Triage and Rapid Treatment (START) method whereby patients in an MCI are assessed and evaluated on the basis of the severity of injuries and assigned the following emergency treatment priorities: ➢ 0 Black Deceased ➢ I Red Immediate ➢ II Yellow Delayed ➢ III Green Walking Wounded COLORADO STATE FOREST SERVICE (CSFS) A statutory entity governed by the Board of Governors of the Colorado State University System. COMMAND The act of directing and/or controlling resources by virtue of explicit legal, agency, or delegated authority. May also refer to the incident commander. COMMAND Sets pbjectives and priorities. Has overall responsibility at an incident or event. COI*MAND STAFF The 6ommand staff consists of the information officer, safety officer, and liaison officer. They report directly to the incident commander and may have assistants. Command staff has responsibilities that can involve the entire incident management team. COMMUNICATIONS UNIT An organizational unit in the logistics section responsible for providing communication serviFes at an incident. A communications unit may also be a facility (e.g., a trailer or mobile van) used to provide the major part of an incident communications center. COMMUNITY A political entity which has the authority to adopt and enforce laws and ordinances for the area under its jurisdiction. In most cases, the community is an incorporated town, city, township, village, or unincorporated area of a county. However, each state defines its own political subdivisions and forms of government. COMMUNITY RATING SYSTEM (CRS) A program developed by Mitigation Division to provide incentives for those communities in the Regular Program that have gone beyond the minimum floodplain management requirements to deve p extra measures to provide protection from flooding. CO ENSATION UNIT / CLAIMS UNIT Func Tonal unit within the finance /administration section responsible for financial concerns resul 'ng from property damage, injuries, or fatalities at the incident. COMPLEX Two or more individual incidents located in the same general area which is assigned to a single incident commander or to unified command. CONFINEMENT Strategy employed in appropriate management responses were a fire perimeter is managed by a combination of direct and indirect actions and use of natural topographic features, fuel, and weather factors. Appendix A -10 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan CONTAIN A FIRE A fuel break around the fire has been completed. This break may include natural barriers or manually and/or mechanically constructed line. CONTAGIOUS A contagious disease is easily spread from one person to another by contact with the infectious agent that causes the disease. The agent may be in droplets of liquid particles made by coughing or sneezing, contaminated food utensils, water or food. CONTAMINATION The undesirable deposition of a chemical, biological, or radiological material on the surface of structures, areas, objects, or people. CONTROL A FIRE The complete extinguishment of a fire, including spot fires. Fireline has been strengthened so that flare -ups from within the perimeter of the fire will not break through this line. CONTROL LINE All built or natural fire barriers and treated fire edge used to control a fire. CONTROL ZONES The areas in and around a hazardous material incident whereby entry by people and equipment are controlled to ensure human safety and to reduce the spread of contamination. See the following terms exclusion or hot zone; decontamination reduction or cold zone; support or cold zone. CONTROLLED BURN A fire that is being contained/confined by the person(s) that ignited the fire. Fire should not be considered controlled if no one is monitoring the fire. COOPERATING AGENCY An agency supplying assistance, including but not limited to direct tactical or support functions or resources to the incident control effort (e.g., Red Cross, telephone company, etc.). COOPERATIVE AGREEMENTS Federal grants for bioterrorism preparedness and response from the Centers for Disease Control and Prevention and the Health Resources and Services Administration. COOPERATOR Organized fire forces of other agencies, paid or volunteers, public or private, at the local, municipal, state or federal level. COORDINATION The process of systematically analyzing a situation, developing relevant information, and informing appropriate command authority of viable alternatives for selection of the most effective combination of available resources to meet specific objectives. The coordination process (which can be either intra- or inter - agency) does not involve dispatch actions. However, personnel responsible for coordination may perform command or dispatch functions within the limits established by specific agency delegations, procedures, legal authority, etc. COORDINATION CENTER A general term used to describe any facility that is used for the coordination of agency or jurisdictional resources in support of one or more incidents, such as a command post. COST SHARE AGREEMENT A document prepared between a federal, state and/or local agency to distribute costs on a multi jurisdictional incident or an incident which threatens or burns across boundaries of direct protection areas of the agencies. COST UNIT A functional unit within the finance section responsible for tracking costs, analyzing cost data, making cost estimates, and recommending cost - saving measures. Appendix A -11 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle . ounty Emergency Operations Plan COUNTYWIDE MAP A Flood Insurance Rate Map that shows flooding information for the entire geographic area of a county, including the incorporated communities within the county. COYOTE TACTICS A progressive line construction duty involving self- sufficient crews that build fire line until the end of the operational period, remain at or near the point while off duty, and begin building fire line gam the next operational period where they left off. CREEPING FIRE Fire burning with a low flame and spreading slowly. CREST The highest stage or level of water at a specific point before the water begins to recede. CREW (See Single Resource) CREW BOSS A pe son in supervisory charge of usually 16 to 21 firefighters and responsible for their perf ance, safety, and welfare. C Basi , organized sets of firefighters with specific capabilities and equipment. Wildfire hand crews usua y have 20 people and are supervised by a crew boss or superintendent. Hotshot crews are highly trained hand crews that can operate on a fire with more autonomy than most other types of crews. Engine crews usually include three to five firefighters supervised by an engine module leader. CRITICAL AGENTS The biological and chemical agents likely to be used in weapons of mass destruction and other bioterrorist attacks. Current lists may be found on the Centers for Disease Control and Prevention web ite: • http:// www .bt.cdc.gov /Agent/Agentlist.asp • http:// www. bt. cdc.goc /Agent/AgentlistChem.asp CRITICAL INCIDENT STRESS MANAGEMENT (CISM) Has been determined to be an integral part of any emergency medical response to an MCI event or evacuation. Regional and local teams of mental health and peer debriefs have been trained and are available throughout the state. CROWN FIRE The movement of fire through the crowns of trees or shrubs more or less independently of the surface fire. CROWN FIRE ACTIVITY A categorical output variable of the fire behavior models FARSITE and FlamMap indicating the type of fire at the point specified. CROWN FIRE CESSATION The 0 henomenon or process by which an active crown fire reverts to a surface fire or passive crown fire. CROWN FIRE POTENTIAL The thaximum crown fire behavior possible for the specified conditions. CROWN FRACTION BURNED A in hematical function for scaling rate of spread between that of a surface fire and that of an activ crown fire. CSEPP Chemical Stockpile Emergency Preparedness Program CURING Drying and browning of herbaceous vegetation or slash. A -12 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan CUSTOM FIRE BEHAVIOR FUEL MODEL A fire behavior fuel model designed for a specific fuel complex. DAM A barrier built across a watercourse for the purpose of impounding, controlling, or diverting the flow of water. DAMAGE ASSESSMENT The process used to appraise or determine the number of injuries and deaths, damage to public and private property, and the status of key facilities and services such as hospitals and other health care facilities, fire and police stations, communications networks, water and sanitation systems, utilities, and transportation networks resulting from a man -made or natural disaster. DBH Diameter of a tree at breast height (4.5 feet above ground level). DEAD FUELS Fuels with no living tissue in which moisture content is governed almost entirely by atmospheric moisture (relative humidity and precipitation), dry-bulb temperature, and solar radiation. DEBARK To remove bark from trees or logs. DEBRIS BURNING A fire spreading from any fire originally set for the purpose of clearing land or for rubbish, garbage, range, stubble, or meadow burning. DECONTAMINATION The process of removing or neutralizing contaminates that have accumulated on personnel and equipment that is critical to health and safety at the scene of any hazardous materials incident, including a terrorism incident. The process is designed to protect emergency care providers to prevent mixing of incompatible substances, and to protect the community by preventing uncontrolled transportation of contaminants from the incident site. DEFENSIBLE SPACE An area either natural or manmade where material capable of causing a fire to spread has been treated, cleared, reduced, or changed to act as a barrier between an advancing wildland fire and the loss to life, property, or resources. In practice, "defensible space" is defined as an area a minimum of 30 feet around a structure that is cleared of flammable brush or vegetation. DELEGATION OF AUTHORITY A statement provided to the incident commander by the agency executive delegating authority and assigning responsibility. The delegation of authority can include objectives, priorities, expectations, constraints, and other considerations or guidelines as needed. Many agencies require written delegation of authority to be given to incident commanders prior to their assuming command on large incidents. DEPUTY A fully qualified individual who, in the absence of a superior, could be delegated the authority to manage a functional operation or perform a specific task. In some cases, a deputy could act as relief for a superior and therefore must be fully qualified in the position. Deputies can be assigned to the incident commander, general staff, and branch directors. DEMOBILIZATION UNIT Functional unit within the planning section responsible for assuring orderly, safe, and efficient demobilization of incident resources. DEPARTMENT OF INTERIOR The government agency that protects and provides access to our Nation's natural resources. DERA Designated Emergency Response Authority. Assigns responsibility for hazardous materials response. Appendix A -13 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan 2010 ESF #1— Appendix A County Emergency Operations Plan The Iict or system of discovering and locating fires. DFIRM Digital Flood Insurance Rate Map DH*S Dep rtment of Health and Human Services DH Department of Homeland Security DIRECT ATTACK Any treatment of burning fuel, such as by wetting, smothering, or chemically quenching the fire or 4 physically separating burning from unburned fuel. DIRECT COSTS All costs associated with direct emergency operations and incident support ordered by or for the incident; excludes overhead, facilities, and administrative costs. DIRECT LINE Any treatment applied directly to burning fuel such as wetting, smothering, or chemically quenching the fire or by physically separating the burning from the unburned fuel. DIRECT PROTECTION AREA That area which, by law or identified or authorized pursuant to the terms of an agreement, is provided wildland fire protection by the state or its counties or by a federal agency. This may include land protected under exchange or payment for protection. DIRECT VERSUS INDIRECT ATTACK Depending on how intense the fire is, firefighters may work right up against the flames (direct attack), or they may move well out in front of the fire (indirect attack). DIRECTION OF MAXIMUM SPREAD The direction of the resultant spread vector. DIRECTOR An Incident Command System title for individuals responsible for supervision of a branch. DISASTER The occurrence or imminent threat of widespread or severe damage, injury, or loss of life or property, or significant adverse impact on the environment, resulting from any natural or technological hazards, including but not limited to fire, flood, earthquake, wind, storm, hazardous substance incident, water contamination, blight, drought, infestation, explosion, civil disturbance, or hostile military action. For the purposes of state or federal disaster declarations, the term disaster" generally falls into the category of major or catastrophic based on the level of severity and impact on local and state resources. Major disasters are likely to require immediate state assistance supplemented by federal resources, if necessary, to supplement state efforts and resources. Catastrophic disasters may require immediate and massive state and federal assistance in both the response and recovery aspects. DISASTER RECOVERY CENTER (DRC) Places established in the area of a Presidentially declared major disaster, as soon as practicable, to provide victims the opportunity to apply in person for assistance and/or obtain information relating to that assistance. DRCs are staffed by local, state, and federal agency representatives, as well 4s staff from volunteer organizations (e.g., the American Red Cross). DIS*ATCH The implementation of a command decision to move a resource or resources from one place to anot er. DIS ATCH CENTER A fa ility from which resources (i.e., people, equipment, and vehicles) are directly assigned to an inci nt. Appendix A -14 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan DIVISION Divisions are used to divide an incident into geographical areas of operation. Divisions are established when the number of resources exceeds the span -of- control of the operations chief. A division is located within the Incident Command System organization between the branch and the task force/strike team. DMAT Disaster Medical Assistance Team DMORT Disaster Mortuary Team DOCUMENTATION UNIT Functional unit within the planning section responsible for collecting, recording, and safeguarding all documents relevant to the incident. DOD Department of Defense DOE Department of Energy DOI Department of Interior DOJ Department of Justice DOT Department of Transportation DOSE (RADIATION) A general term indicating the quantity (total or accumulated) of ionizing radiation or energy absorbed by a person or animal. DOSIMETER An instrument for measuring and registering total accumulated exposure to ionizing radiation. DOZER Any tracked vehicle with a front - mounted blade. D DOZER LINE Fire line constructed by the front blade of a dozer. DRAW DOWN LEVEL A minimal level of resources usually available for initial attack to provide coverage for its area of responsibility. This level can change depending on local conditions. In the event that the required resources become unavailable, move up and cover resources will be needed to maintain the draw down level. DRC Disaster Recovery Center DRIFT One process in which influenza virus undergoes mutation. The amount of change can be subtle or dramatic, but eventually as drift occurs, a new variant strain will become dominant. This process allows influenza viruses to change and re- infect people repeatedly through their lifetime and is the reason influenza virus strains in vaccine must be updated each year. (See also Shift) DRIP TORCH Hand -held device for igniting fires by dripping flaming liquid fuel on the materials to be burned; consists of a fuel fount, burner arm, and igniter. Fuel used is generally a mixture of diesel and gasoline. DROP ZONE Target area for air tankers, helitankers, and cargo dropping. Appendix A -15 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Marcl2010 ESF #1 — Appendix A Eagle rounty Emergency Operations Plan DRgUGHTINDEX A number representing net effect of evaporation, transpiration, and precipitation in producing cumulative moisture depletion in deep duff or upper soil layers. DRY LIGHTNING STORM Thunderstorm in which negligible precipitation reaches the ground. Also called a dry storm. DU The yer of decomposing organic materials lying below the litter layer of freshly fallen twigs, need es, and leaves and immediately above the mineral soil. DW LLING A bu lding designed for use as a residence for no more than four families or a single family unit in bu ilding under a condominium form of ownership. DW- Deac Weight Ton EA Environmental Assessment EARTHQUAKE The sudden motion or trembling of the ground produced by abrupt displacement of rock masses, usually within the upper 10 to 20 miles of the earth's surface. ECALERT Eagle County Alert system — Sends text messages to cell phones, email addresses, etc. ECDIS Chart Display Information System County Emergency Management County Health Service District, the ambulance district serving eastern Eagle County from ly Wolcott to the top of Vail Pass. Also, knows as Eagle County Ambulance District or EDI Elecl1ronic Data Interchange EFFECTIVE MID -FLAME WIND SPEED The Magnitude of the resultant spread vector expressed as an equivalent no -slope midflame wind EH Health EIS Environmental Impact Statement ELECTROMAGNETIC PULSE A sharp pulse of energy radiated instantaneously by a nuclear detonation which may affect or damage electronic components and equipment. ELEVATED BUILDING A bu lding that has no basement and has its lowest elevated floor raised above the ground level by f ndation walls, shear walls, posts, piers, pilings, or columns. Solid foundation perimeter walls are not an acceptable means of elevating buildings in V and VE zones. EMA Emergency Management Agency (local) EMERGENCY A suddenly occurring and often unforeseen situation or an unusual event which is determined by the Governor or the county to require state response or mitigation actions to supplement local government in protecting lives and property. A situation which requires saving lives, reducing suffering, protecting property and the environment, and mitigating economic and social losses. Appendix A -16 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan EMERGENCY ALERT SYSTEM (EAS) A digital technology (voice /text) communication system consisting of broadcast stations and interconnecting facilities authorized by the Federal Communications Commission. The system provides the President and other national, state, and local officials the means to broadcast emergency information to the public before, during, and after disasters. EMERGENCY ENVIRONMENTAL HEALTH SERVICES Services required to correct or improve damaging environmental health effects on humans, including inspection for food contamination, inspection for water contamination, and vector control; providing for sewage and solid waste inspection and disposal; cleanup and disposal of hazardous materials; and sanitation inspection for emergency shelter facilities. EMERGENCY EPIDEMIC Cases or an illness or condition, communicable or non - communicable, caused by bioterrorism, pandemic influenza, or a novel and highly fatal infectious agents or biological toxins. EMERGENCY HEALTH SERVICES Services required to prevent and treat the damaging health effects of an emergency, including communicable disease control, immunization, laboratory services, dental and nutritional services; providing first aid for treatment of ambulatory patients and those with minor injuries; providing public health information on emergency treatment, prevention, and control; and providing administrative support including maintenance of vital records and providing for a conduit of emergency health funds from state and federal governments. EMERGENCY MANAGEMENT A systematic program of activities that governments and their partners undertake before, during, and after a disaster to save lives, prevent injury, and to protect property and the natural environment. Emergency management activities include: ➢ Mitigation: Eliminating hazards or reducing their potential impact. ➢ Preparedness: Planning, training, and exercising for disastrous events. ➢ Response: Taking action when a disaster occurs to save lives, prevent injuries, and prevent or limit property damage. ➢ Recovery: Restoring normalcy after the disaster. These activities are not the sole responsibility of the designated emergency management agency. Virtually all agencies have a role, but most particularly law enforcement, fire services, public works, and public health. EMERGENCY MANAGER The individual within each political subdivision that has coordination responsibility for jurisdictional emergency management. Person authorized to direct implementation of an agency's emergency response plan. EMERGENCY MEDICAL ASSISTANT A healthcare specialist with particular skills and knowledge in pre- hospital emergency medicine. EMERGENCY MEDICAL SERVICES Services, including personnel, facilities, and equipment required to ensure proper medical care for the sick and injured from the time of injury to the time of final disposition, including medical disposition within a hospital, temporary medical facility, or special care facility, release from site, or declared dead. Further, emergency medical services specifically include those services immediately required to ensure proper medical care and specialized treatment for patients in a hospital and coordination of related hospital services. EMERGENCY MORTUARY SERVICES Services required to assure adequate death investigation, identification, and disposition of bodies; removal, temporary storage, and transportation of bodies to temporary morgue facilities; notification of next of kin; and coordination of mortuary services and burial of unclaimed bodies. Appendix A -17 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Marl 2010 ESF #1 —Appendix A Eagle lCounty Emergency Operations Plan EM RGENCY OPERATIONS CENTER (EOC) The rotected site from which state and local civil government officials coordinate, monitor, and sup rt emergency response activities during an emergency. EM RGENCY OPERATIONS PLAN A d ument that describes how people and property will be protected in disaster and disaster thre situations; details who is responsible for carrying out specific actions; identifies the pers nnel, equipment, facilities, supplies, and other resources available for use in the disaster; and outli es how all actions will be coordinated. EMERGENCY PLANNING ZONES Areas around a facility for which planning is needed to ensure prompt and effective actions are taken to protect the health and safety of the public if an accident occurs. EMERGENCY RESPONSE (CONTINGENCY) PLAN The plan that each jurisdiction and industry has and maintains for responding to hazards. EMERGENCY RESPONSE TEAM (ERT) An interagency team, consisting of the lead representative from each federal department or agen y assigned primary responsibility for an ESF and key members of the FCO's staff, formed to asgist the FCO in carrying out his/her coordination responsibilities. The ERT may be expanded by the FCO to include designated representatives of other federal departments and agencies as needed. The ERT usually consists of regional level staff. EMERGENCY RESPONSE TEAM ADVANCE ELEMENT For federal disaster response and recovery activities under the Stafford Act, the portion of the ERTlthat is first deployed to the field to respond to a disaster incident. The ERT -A is the nucleus of the full ERT. EM RGENCY RESPONSE TEAM NATIONAL An T that has been established and rostered for deployment to catastrophic disasters where the reso rces of the FEMA Region have been, or are expected to be, overwhelmed. Emergency Shelter — A temporary longer term facility which provides shelter from the elements, sanitary facilities to include restroom and shower facilities, sleeping accommodations, food services and information dissemination. Emergency Shelter A temporary longer term facility which provides shelter from the elements, sanitary facilities to include restroom and shower facilities, sleeping accommodations, food services and information dissemination. EMERGENCY SUPPORT FUNCTION (ESF) In the FRP, a functional area of response activity established to facilitate the delivery of federal assistance required during the immediate response phase of a disaster to save lives, protect property and public health, and to maintain public safety. ESFs represent those types of federal assistance which the state will most likely need because of the impact of a catastrophic or significant disaster on its own resources and response capabilities, or because of the specialized or unique nature of the assistance required. ESF missions are designed to supplement state and local response efforts. EMERGENCY SUPPORT TEAM An interagency group operating from FEMA headquarters. The EST oversees the national -level response support effort under the FRP and coordinates activities with the ESF primary and support agencies in supporting federal requirements in the field. EMI Emergency Management Institute EMS Emergency Medical Services EMTS Emergency Medical and Trauma Services System A -18 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan ENERGY RELEASE COMPONENT The computed total heat released per unit area (British thermal units per square foot) within the fire front at the head of a moving fire. ENGINE Any ground vehicle providing specified levels of pumping, water and hose capacity. ENGINE CREW Firefighters assigned to an engine. The Fireline Handbook defines the minimum crew makeup by engine type. ENGINES AND HOSE -LAYS Equipment used to deliver water to the fire. Engines, sometimes called pumper trucks, are heavy duty rigs outfitted with a water tank, a pump and a complement of hose and fittings. A hose -lay is a progressively - assembled series of hose sections and water handling fittings used by firefighters to get water to the fire. ENTRAPMENT A situation where personnel are unexpectedly caught in a fire behavior - related, life threatening position where planned escape routes or safety zones are absent, inadequate, or compromised. An entrapment may or may not include deployment of a fire shelter for its intended purpose. These situations may or may not result in injury. They include "near misses." ENVIRONMENTAL ASSESSMENT Environmental assessments were authorized by the National Environmental Policy Act (NEPA) of 1969. They are concise, analytical documents prepared with public participation that determine if an Environmental Impact Statement (EIS) is needed for a particular project or action. If an environmental assessment determines an EIS is not needed, the environmental assessment becomes the document allowing agency compliance with NEPA requirements. ENVIRONMENTAL IMPACT STATEMENT Environmental impact statements were authorized by the National Environmental Policy Act (NEPA) of 1969. Prepared with public participation, they assist decision makers by providing information, analysis and an array of action alternatives, allowing managers to see the probable effects of decisions on the environment. Generally, environmental impact statements are written for large -scale actions or geographical areas. ENVIRONMENTAL PROTECTION AGENCY The government agency that leads the nation's environmental science, research, education and assessment efforts. ENZYME A substance that speeds up chemical reaction. Every chemical reaction in living organisms is facilitated by an enzyme. EOC Emergency Operations Center EOP Emergency Operations Plan EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right -to -Know Act EPG Emergency Planning Guide EPIDEMIC A disease occurring suddenly in a community, region or country in numbers clearly in excess of normal. (See also Pandemic) Appendix A -19 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan EPIDEMIOLOGIST A professional skilled in disease investigation. Epidemiologists design and conduct epidemiological studies, analyze data to detect patterns and trends in disease, establish and maintain surveillance systems, monitor health status, and evaluate the performance and cost effectiveness of public health programs. EQUILIBRIUM MOISTURE CONTENT Moisture content that a fuel particle will attain if exposed for an infinite period in an environment of specified constant temperature and humidity. When a fuel particle reaches equilibrium moisture content, net exchange of moisture between it and the environment is zero. ERC Ener y Release Component EROSION The collapse, undermining, or subsidence of land along the shore of a lake or other body of water. Eros on is a covered peril if it is caused by waves or currents of water exceeding their cyclical levels which result in flooding. ERT Emergency Response Team ERT -A Emergency Response Team Advance Element ERT -N Emergency Response Team National ESWE ROUTE A pr planned and understood route taken to move to a safety zone or other low -risk area, outside of the immediate emergency area. ESCAPE ROUTES Protected or hazard -free pathways which allow a safe retreat should an emergency take an unexpected turn or conditions change that endanger safety. ESPED FIRE A fi& which has exceeded or is expected to exceed initial attack capabilities or prescription. ETA Estimated Time of Arrival EVACUATION Organized, phased, and supervised dispersal of people from dangerous or potentially dangerous areas. ➢ Spontaneous Evacuation. Residents or citizens in the threatened areas observe an emergency event or receive unofficial word of an actual or perceived threat and without receiving instructions to do so, elect to evacuate the area. Their movement, means, and direction of travel is unorganized and unsupervised. ➢ Voluntary Evacuation. This is a warning to persons within a designated area that a threat to life and property exists or is likely to exist in the immediate future. Individuals issued this type of waning or order are NOT required to evacuate, however it would be to their advantage to do so. ➢ Mandatory or Directed Evacuation. This is a warning to persons within the designated area that an imminent threat to life and property exists and individuals MUST evacuate in accordance with the instructions of local officials. EVACUATION CENTER A temporary short term facility which provides shelter from the elements, restroom facilities and information dissemination. Usually for displacements of 12 hours or less. EVACUEES All persons removed or moving from areas threatened or struck by a disaster. Appendix A -20 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan EVENT A planned non - emergency activity. ICS can be used as the management system for a wide range of events (e.g., parades, concerts, sporting events, etc.). EXCLUSION ZONE (See Hot Zone) EXPOSURE (RADIOLOGICAL) A quantitative measure of gamma or x -ray radiation at a certain place based on its ability to produce ionization in air. EXPOSURE RATE (RADIOLOGICAL) The amount of ionizing radiation to which an individual would be exposed or which he or she would receive per unit of time. EXTENDED ATTACK INCIDENT A wildland fire that has not been contained or controlled by initial attack forces and for which more firefighting resources are arriving, en route, or being ordered by the initial attack incident commander. EXTREME FIRE BEHAVIOR "Extreme" implies a level of fire behavior characteristics that ordinarily precludes methods of direct control action. One of more of the following is usually involved: high rate of spread, prolific crowning and/or spotting, presence of fire whirls, strong convection column. Predictability is difficult because such fires often exercise some degree of influence on their environment and behave erratically, sometimes dangerously. EYE -LEVEL WIND SPEED The wind speed measured at "eye - level' or five to six feet above the ground surface. FACILITIES AND ADMINISTRATIVE COSTS Costs that are incurred for common or joint objectives and therefore cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity. FACILITIES UNIT Functional unit within the support branch of the logistics section that provides fixed facilities for the incident. These facilities may include the incident base, feeding areas, sleeping areas, sanitary facilities, etc. FALLER A person who fells trees. Also called a sawyer or cutter. FAO Food and Agriculture Organization of the United Nations FAST Field Assessment Team FCO Field Coordinating Officer FDA Food and Drug Administration FEDERAL COORDINATING OFFICER The person appointed by the President to coordinate federal assistance in a Presidentially declared emergency or major disaster. FEDERAL EMERGENCY MANAGEMENT ASSOCIATION (FEMA) The federal agency within the Department of Homeland Security that is tasked with responding to, planning for, recovering from and mitigating against man -made and natural disasters. FEDERAL RESPONSE PLAN (FRP) A plan mandated by HSPD -5 that integrates federal government domestic awareness, prevention, preparedness, response, and recovery plans into one all- discipline, all hazards plan. Appendix A -21 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Marc 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan FEMA Federal Emergency Management Agency FHBM Flood Hazard Boundary Map FIA Fed al Insurance Administration FIE D OBSERVER Pers n responsible to the Situation Unit Leader for collecting and reporting information about an incident obtained from personal observations and interviews. FIELD OPERATIONS GUIDE (FOG) A pocket -size manual of instructions on the application of the Incident Command System. FINANCE / ADMINISTRATION SECTION The ection responsible for all incident costs and financial considerations. Includes the time unit, proc ement unit, compensation/claims unit, and cost unit. FIN NCE SECTION The subset of an incident management team concerned with purchasing and/or paying for the support necessary to fight a fire. FINE (LIGHT) FUELS Fast -drying fuels, generally with comparatively high surface area -to- volume ratios, which are less than 1/4 -inch in diameter and have a time lag of one hour or less. These fuels readily ignite and are rapidly consumed by fire when dry. FINGERS OF A FIRE The long narrow extensions of a fire projecting from the main body. FIRE BEHAVIOR Refers primarily to a wildfire's intensity and rate of spread. Factors that influence a fire's behavior include weather, topography, and both the type of and condition of the fuels. FIRE BEHAVIOR CHARACTERISTIC An attribute of a wildland fire pertaining to its spread, intensity, or growth. FIRE BEHAVIOR FORECAST Prediction of probable fire behavior, usually prepared by a Fire Behavior Officer, in support of fire suppression or prescribed burning operations. FIRE BEHAVIOR FUEL MODEL The set of fuelbed inputs needed by the Rothermel (1972) surface fire spread model. FIRE BEHAVIOR SPECIALIST A person responsible to the Planning Section Chief for establishing a weather data collection system and for developing fire behavior predictions based on fire history, fuel, weather and topography. FIRE BREAK A natural or constructed barrier used to stop or check fires that may occur, or to provide a control line from which to work. FIRE CACHE A supply of fire tools and equipment assembled in planned quantities or standard units at a strategic point for exclusive use in fire suppression. FIRE CHARACTERISTIC An attribute of a wildland fire. FIRE CREW An organized group of firefighters under the leadership of a crew leader or other designated official. FIRE ENVIRONMENT The conditions, influences, and modifying forces of fuel, weather and topography that control fire behavior. Appendix A -22 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan FIRE FRONT The part of a fire within which continuous flaming combustion is taking place. Unless otherwise specified the fire front is assumed to be the leading edge of the fire perimeter. In ground fires, the fire front may be mainly smoldering combustion. FIRE INTENSITY A general term relating to the heat energy released by a fire. FIRE LINE A linear fire barrier that is scraped or dug to mineral soil. FIRE LOAD The number and size of fires historically experienced on a specified unit over a specified period (usually one day) at a specified index of fire danger. FIRE MANAGEMENT Activities and programs that include the use of fire as a resource management tool, and protection of values from unwanted, uncontrolled wildfire. FIRE MANAGEMENT PLAN A strategic plan that defines a program to manage wildland and prescribed fires. The fire management program objectives come from an approved land use plan (e.g., Resource Management Plan). The Fire Management Plan is supplemented by operational plans such as preparedness, preplanned dispatch, prescribed fire, and prevention. FIRE PERIMETER The entire outer edge or boundary of a fire. FIRE POTENTIAL The maximum possible fire behavior for a given fire environment. FIRE SEASON 1) Period(s) of the year during which wildland fires are likely to occur, spread, and affect resource values sufficient to warrant organized fire management activities. 2) A legally enacted time during which burning activities are regulated by state or local authority. FIRE SHELTER An aluminized tent offering protection by means of reflecting radiant heat and providing a volume of breathable air in a fire entrapment situation. Fire shelters should only be used in life - threatening situations, as a last resort. FIRE SHELTER DEPLOYMENT The removing of a fire shelter from its case and using it as protection against fire. FIRE STORM Violent convection caused by a large continuous area of intense fire. Often characterized by destructively violent surface indrafts, near and beyond the perimeter, and sometimes by tornado - like whirls. FIRE TRIANGLE Instructional aid in which the sides of a triangle are used to represent the three factors (oxygen, heat, fuel) necessary for combustion and flame production; removal of any of the three factors causes flame production to cease. FIRE TYPE A vegetation type adapted to fire. FIRE USE Burning for a purpose. FIRE USE MODULE (PRESCRIBED FIRE MODULE) A team of skilled and mobile personnel dedicated primarily to prescribed fire management. These are national and interagency resources, available throughout the prescribed fire season, that can ignite, hold and monitor prescribed fires. FIRE WEATHER Weather conditions that influence fire ignition, behavior and suppression. Appendix A -23 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan I FIRE WEATHER WATCH A tern used by fire weather forecasters to notify using agencies, usually 24 to 72 hours ahead of the event, that current and developing meteorological conditions may evolve into dangerous fire weather. FIRE WHIRL Spinning vortex column of ascending hot air and gases rising from a fire and carrying aloft smo , debris, and flame. Fire whirls range in size from less than one foot to more than 500 feet in di meter. Large fire whirls have the intensity of a small tornado. FIR BRAND Flaming or glowing fuel particles that can be carried naturally by wind, convection currents, or by gravity into unburned fuels. FIREFIGHTING RESOURCES All people and major items of equipment that can or potentially could be assigned to fires. FIRELINE A path built down to mineral soil which creates an unburnable barrier between the fire and its fut fuel sources. • Handline is fireline dug by crews using hand tools, like shovels and chainsaws. • Dozer line — self explanatory. • Fireline blasting uses explosives to rapidly clear away vegetation and make fireline. FIRELINE INTENSITY The 4ate of energy or heat release per unit length of fire front, regardless of its depth. FIRM Flood Insurance Rate Map FIRST RESPONDER Local police, fire, and emergency medical personnel who first arrive on the scene of an incident and take action to save lives, protect property, and meet basic needs. First responders may include federal, state, or local responders. FIS Flood Insurance Study FLAME DEPTH The distance between the leading edge of the fire and the trailing edge. FLAME HEIGHT The Lverage maximum vertical extension of flames at the leading edge of the fire front. Occ ional flashes that rise above the general level of flames are not considered. This distance is less han the flame length if flames are tilted due to wind or slope. FLA ME LENGTH The listance between the flame tip and the midpoint of the flame depth at the base of the flame (gen rally the ground surface); an indicator of fire intensity. FLAMING COMBUSTION Combustion of the gaseous vapors produced from the pyrolysis of biomass. FLAMING FRONT The one of a moving fire where the combustion is primarily flaming. Behind this flaming zone combustion is primarily glowing. Light fuels typically have a shallow flaming front, whereas heavy fuels have a deeper front. Also called fire front. FLANK The portion of a fire front spreading at a right angle from the direction of maximum spread. FLANKS OF A FIRE The parts of a fire's perimeter that are roughly parallel to the main direction of spread. A -24 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan FLASH FLOOD Follows a situation in which rainfall is so intense and severe and runoff so rapid that it precludes recording and relating it to stream stages and other information in time to forecast a flood condition. FLASH FLOOD WATCH Flash flooding is possible in or close to the watch area. Flash flood watches are generally issued for flooding that is expected to occur within six hours after heavy rains have ended. FLASH FLOOD WARNING Flash flooding is actually occurring or imminent in the warning area. It can be issued as a result of torrential rains, a dam failure, or ice jam. FLASH FUELS Fuels such as grass, leaves, draped pine needles, fern, tree moss and some kinds of slash that ignite readily and are consumed rapidly when dry. Also called fine fuels. FLOOD A general and temporary condition of partial or complete inundation of normally dry land areas from overflow of inland or tidal waters, unusual or rapid accumulation or runoff of surface waters, or mudslides /mudflows caused by accumulation of water. FLOOD A general and temporary condition of partial or complete inundation of two or more acres of normally dry land area or of two or more properties from: • Overflow of inland or tidal waters; or • Unusual and rapid accumulation or runoff of surface waters from any source; or • Mudflow; or • Collapse or subsidence of land along the shore of a lake or similar body of water as a result of erosion or undermining caused by waves or currents of water exceeding anticipated cyclical levels that result in a flood as defined above. FLOOD ADVISORY Alerts the public to flooding which is generally only an inconvenience (not lifethreatening) to those living in the affected area. Issued when heavy rain will cause flooding of streets and low - lying places in urban areas. Also used if small rural or urban streams are expected to reach or exceed bankfull. Some damage to homes or roads could occur. FLOOD DISASTER PROTECTION ACT (FDPA) Made the purchase of flood insurance mandatory for the protection of property located in Special Flood Hazard Areas. FLOOD FREQUENCY The chances that a particular flood event will occur during any given year. The greater the flood, the higher the "Year Flood" Value, but the less chance of occurrence. (i.e. a "100 Year Flood" has a 1 % chance of occurring each year; a "2 Year Flood" has a % chance of occurring each year). FLOOD HAZARD BOUNDARY MAP (FHBM) Official map of a community issued by the administrator, where the boundaries of the flood, mudflow and related erosion areas having special hazards have been designated. FLOOD INSURANCE A standard homeowner's policy will not cover damages caused by flooding. You must have flood insurance from an insurer that writes for the National Flood Insurance Program. If your community participates in NFIP's floodplain- management program, you are eligible to buy coverage no matter if your flood risk is low, medium or high. Flood insurance is also available to renters, condominium owners and business owners. You may have trouble finding flood coverage if you are a resident of "coastal barrier resource system" area or a community that does not participate in NFIP's programs. Appendix A -25 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Mar4 2010 ESF #1 — Appendix A Eagl I County Emergency Operations Plan FLOOD INSURANCE CLAIMS OFFICE (FICO) AN NFIP claims processing office set up in a catastrophic area when a sufficient number of flood claims result from a single event. FLOOD INSURANCE RATE MAP (FIRM) Official map of a community on which the Mitigation Division Administrator has delineated both the special hazard areas and the risk premium zones applicable to the community. FLOOD RESPONSE OFFICE (FRO) The FRO provides a local presence in the affected area and supports the WYO companies, the NFIP handling, and survey and statistical input. One of the key requirements of personnel at the FRO is to coordinate and conduct re- inspections of WYO and NFIP Direct losses. The FRO also tracks adjuster performance and provides such information to interested WYO and NFIP Direct com anies. FL OD STAGE The levation at which overflow of the natural banks of a waterway begins to cause damage or presents a flood- damage hazard near the gage where the elevation is measured. FLOOD WATCH High flow or overflow of water from a river is possible in the given time period. It can also apply to heavy runoff or drainage of water into low -lying areas. These watches are generally issued for flooding that is expected to occur at least six hours after heavy rains have ended. FLOOD WARNING Flo°�ling conditions are actually occurring or are imminent in the warning area. FLOODPLAIN Any land area susceptible to being inundated by floodwaters from any source. FLOODPLAIN MANAGEMENT The operation of an overall program of corrective and preventive measures for reducing flood damage, including but not limited to: emergency - preparedness plans, flood - control works and floodplain- management regulations. FLOODPROOFING Any combination of structural and nonstructural additions, changes, or adjustments to structures, which reduce or eliminate risk of flood damage to real estate or improved real property, water and sanitation facilities, or structures with their contents. FLOW The rolume of water that passes through a point of a river during a given time. Usually expressed in c is feet per second (cfs). F Fire danagement Plan FOCUS AREAS Categories of emergency preparedness activities states must address in their Cooperative Agreements for Public Health Preparedness and Response for Bioterrorism. Focus areas cover the following topics: • Focus Area A: Preparedness planning and readiness assessment • Focus Area B: Disease detection and reporting • Focus Area C: Laboratory readiness • Focus Area E: Electronic information sharing • Focus Area F: Public health communications • Focus Area G: Education and training FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS Leads international efforts to defeat hunger. FAO serves both developed and developing countries and acts as a neutral forum where all nations meet as equals to negotiate agreements and debate policy. A -26 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan FOOD AND DRUG ADMINISTRATION The government agency responsible for protecting the public health by assuring the safety, efficacy, and security of human and veterinary drugs, biological products, medical devices, our nation's food supply, cosmetics, and products that emit radiation. FDA is one of 13 major operating components of the Department of Health and Human Services. FOOD UNIT Functional unit within the service branch of the logistics section responsible for providing meals for incident personnel. FORB A plant with a soft, rather than permanent woody stem, that is not a grass or grass -like plant. FOSC Federal On -Scene Commander FREEBOARD An additional amount of height above the Base Flood Elevation used as a factor of safety (e.g., 2 feet above the Base Flood) in determining the level at which a structure's lowest floor must be elevated or floodproofed to be in accordance with State or community floodplain management regulations. FRERP Federal Radiological Emergency Response Plan FSH Forest Service Handbook FSM Forest Service Manual FUEL Combustible material. Includes, vegetation, such as grass, leaves, ground litter, plants, shrubs and trees, which feed a fire. (See also Surface Fuels) FUELBED DEPTH Bulk depth of a fuel layer. FUEL BED An array of fuels usually constructed with specific loading, depth and particle size to meet experimental requirements; also, commonly used to describe the fuel composition in natural settings. FUEL LOADING The amount of fuel present expressed quantitatively in terms of weight of fuel per unit area. FUEL MODEL Simulated fuel complex (or combination of vegetation types) for which all fuel descriptors required for the solution of a mathematical rate of spread model have been specified. FUEL MOISTURE (FUEL MOISTURE CONTENT) The quantity of moisture in fuel expressed as a percentage of the weight when thoroughly dried at 212 degrees Fahrenheit. FUEL REDUCTION Manipulation, including combustion, or removal of fuels to reduce the likelihood of ignition and/or to lessen potential damage and resistance to control. FUEL TYPE An identifiable association of fuel elements of a distinctive plant species, form, size, arrangement, or other characteristics that will cause a predictable rate of fire spread or difficulty of control under specified weather conditions. FUNCTION In Incident Command System a function refers to the five major activities (i.e., command, operations, planning, logistics, and finance/administration). The term function is also used when describing the activity involved (e.g., the planning function). Appendix A -27 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle] County Emergency Operations Plan FUNCTIONAL AREA A major grouping of the functions and tasks that agencies perform in carrying out awareness, prevention, preparedness, response, and recovery activities. FUSEE A colored flare designed as a railway warning device and widely used to ignite suppression and prescription fires. GENERALSTAFF The group of incident management personnel reporting to the incident commander. They may each have a deputy, as needed. Staff consists of operations section chief, planning section chief, logistics section chief, and finance /administration section chief. GEOGRAPHIC AREA A p ttical boundary designated by the wildland fire protection agencies, where these agencies work together in the coordination and effective utilization. GE S r Gov S ment Emergency Telecommunications Service. Provides priority telephone routing to qua led emergency personnel. GIS Geographic Information System GOVERNOR'S AUTHORIZED REPRESENTATIVE The person empowered by the Governor to execute, on behalf of the state, all necessary documents for disaster assistance. GROUND FUEL All combustible materials below the surface litter, including duff, tree or shrub roots, punchy wood, peat, and sawdust, which normally support a glowing combustion without flame. GROUND SUPPORT UNIT Functional unit within the support branch of the logistics section responsible for the fueling, maintaining, and repairing or vehicles, and the transportation of personnel and supplies. GROUPS Groups are established to divide the incident into functional areas of operation. Groups are composed of resources assembled to perform a special function not necessarily within a single geographic division. (See Division). Groups are located between branches (when activated) and resources in the operations section. GRT Gros Registered Tonnage GUS r WIND SPEED Winc speed occurring during a wind gust. HAINES INDEX An atmospheric index used to indicate the potential for wildfire growth by measuring the stability and ness of the air over a fire. HA Heal Alert Network HA INFORMATION SERVICE Healt i Alert Network Information Service provides information in a variety of media, along with announcements of upcoming conferences and briefings. HAN LHAP Healt i Alert Network Local Health Assistance Project HAN LINE A fir line built with hand tools. HA S -ON TRAINING Supe ised training that demonstrates the application of knowledge and skill in a practical field exerc se of proficiency. Appendix A -28 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan HAZARD ANALYSIS Provides information on situations that have the potential. to cause injury or damage. HAZARD AND RISK ANALYSIS Evaluation of the relative hazards and risks of materials to emergency response personnel, the public, and the environment. HAZARD MITIGATION Any action taken to reduce or eliminate the long -term risk to human life and property from hazards. The term is sometimes used in a stricter sense to mean cost - effective measures to reduce the potential for damage to a facility or facilities from a disaster event. HAZARD REDUCTION Any treatment of a hazard that reduces the threat of ignition and fire intensity or rate of spread. HAZARD TREE A standing tree that presents a hazard to people due to conditions such as, but not limited to, deterioration or physical damage to the root system, trunk, stem, or limbs, and/or the direction and lean of the tree. HAZARDOUS MATERIAL Any substance or material that when involved in an accident and released in sufficient quantities, poses a risk to people's health, safety, and/or property. These substances and materials include explosives, radioactive materials, flammable liquids or solids, combustible liquids or solids, poisons, oxidizers, toxins, and corrosive materials. HAZARDOUS MATERIAL SPECIALIST OR TECHNICIAN Levels of training and competency as defined by the National Fire Protection Association's Standard for Professional Competence of Responders to Hazardous Material Incidents (NFPA 472). HAZMAT Hazardous Material HEAD FIRE A segment of a fire perimeter oriented in the direction of maximum spread. HEAD OF FIRE The side of the fire having the fastest rate of spread. HEALTH ALERT NETWORK The project helps local health jurisdictions enhance and maintain state of the art network and security operations, and achieve compliance with the PHIN standards. HEALTH ALERT NETWORK LOCAL HEALTH ASSISTANCE PROJECT The project helps local health jurisdictions enhance and maintain state of the art network and security operations, and achieve compliance with the PHIN standards. HEALTH ALERTS Urgent messages from the CDC to health officials requiring immediate action or attention. The CDC also issues health advisories containing less urgent information about a specific health incident or response that may or may not require immediate action, and health updates, which do not require action. HEALTHCARE FACILITY EVACUATION An event resulting in the need to evacuate any number of patients from a healthcare facility on a temporary basis when the movement of those patients exceeds the emergency medical and trauma services capabilities of the locality, hospital, jurisdiction, and/or region. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 Health Insurance Portability and Accountability Act of 1996 ( HIPAA) is a comprehensive federal statue that is designed, in part, to provide national standards for the protection of certain health information. These statutory privacy provisions have been interpreted in a highly complex regulation issued by the federal Department of Health and Human Services and known as the HIPAA Privacy Rule. Appendix A -29 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle (County Emergency Operations Plan HE�LTH RESOURCES AND SERVICES ADMINISTRATION A branch of the federal Department of Health and Human Services. HEARTWOOD The inner layers of wood which, in the growing tree, have ceased to contain living cells. HEAVY FUELS Fuel of large diameter such as snags, logs, large limb wood, which ignite and are consumed more slowly than flash fuels. HEI S Hosl ital Emergency Incident Command System HEIL IBASE The ain location within the general incident area for parking, fueling, maintaining, and loading of h icopters operating in support of an incident. The helibase is usually located at or near the inci nt base. HELICOPTERS Support firefighting in many ways, including bringing in firefighters, hauling supplies, and providing reconnaissance of the fire. HELISPOT Any designated location where a helicopter can safely take off and land. Some helispots may be used for loading of supplies, equipment, or personnel. A natural or improved takeoff and landing area for temporary or occasional helicopter use. These are numbered H -1, etc. A temporary landijng spot for helicopters. HELITACK The ose of helicopters to transport crews, equipment, and fire retardants or suppressants to the fire line during the initial stages of a fire. HE ITACK CREW A group of firefighters trained in the technical and logistical use of helicopters for fire suppression. HEMAGGLUTININ An important surface structure protein of the influenza virus that is an essential gene for the spread of the virus throughout the respiratory tract. This enables the virus to attach itself to a cell in the respiratory system and penetrate it. Referred to as the "H" in influenza viruses. (See also Neuraminidase) HHS Department of Health and Human Services HIGH- HAZARD AREAS Geographic locations that for planning purposes have been determined through historical experience and vulnerability analysis to be likely to experience the effects of a specific hazard (e.g., hurricane, earthquake, hazardous materials accident, etc.) resulting in vast property damage and Boss of life. HIGHLY PATHOGENIC FORM OF AVIAN INFLUENZA Highly Pathogenic form of Avian Influenza. Avian flu viruses are classified based upon the severity of the illness and HPAI is extremely infectious among humans. The rapid spread of HPAI, with outbreaks occurring at the same time, is of growing concern for human health as well as for animal health. (See also LPA ) HIPAA Health Insurance Portability and Accountability Act of 1996 A -30 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan HISTORIC BUILDING Any building that is: - Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; or - Certified or preliminarily determined by the Secretary of Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; or - Individually listed in a state inventory of historic places in states with preservation programs that have been approved by the Secretary of the Interior; or Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either: - By an approved state program as determined by the Secretary of the Interior; or - Directly by the Secretary of the Interior in states without approved programs. HOLDING ACTIONS Planned actions required to achieve wildland prescribed fire management objectives. These actions have specific implementation timeframes for fire use actions but can have less sensitive implementation demands for suppression actions. HOLDING RESOURCES Firefighting personnel and equipment assigned to do all required fire suppression work following fireline construction but generally not including extensive mop -up. HOMELAND SECURITY PRESIDENTIAL DIRECTIVE — 5 (HSPD -5) A presidential directive issued on February 28, 2003, and intended to enhance the ability of the United States to manage domestic incidents by establishing a single, comprehensive national incident management system. HOMOLOGOUS Similar in position, structure, function, or characteristics. HORIZONTAL MOVEMENT RATE Rate of spread corrected to the horizontal. HOSE LAY Arrangement of connected lengths of fire hose and accessories on the ground, beginning at the first pumping unit and ending at the point of water delivery. HOST An organism on or in which a parasite lives. HOT ZONE The area surrounding a hazardous material incident site which is immediately dangerous to life and health. Entry in the zone is by only qualified responders with the appropriate personnel protective equipment. The hot zone is also called the exclusion zone. HOTSHOT CREW A highly trained fire crew used mainly to build fireline by hand. HOTSPOT A particular active part of a fire. HOTSPOTTING Reducing or stopping the spread of fire at points of particularly rapid rate of spread or special threat, generally the first step in prompt control, with emphasis on first priorities. HPAI Highly Pathogenic form of Avian Influenza Appendix A -31 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Marcl 12010 ESF #1 — Appendix A Eagle County Emergency Operations Plan HQS Headquarters HRSA Health Resources and Services Administration HSPD -5 Hottleland Security Presidential Directive — 5 HYDROGRAPH A graph showing stage, discharge, or other property of a river with respect to time. IAP Incident Action Plan IC Incident Commander ICP Incident Command Post ICS Incident Command System IFC International Fire Code Immune System The cells, tissues and organs that help the body to resist infection and disease by producing antibodies and/or altered cells that inhibit the multiplication of the infectious agent. INCIDENT An Wcurrence either human caused or by natural phenomena that requires action by emergency service personnel to prevent or minimize loss of life or damage to property and/or natural resources. INCIDENT ACTION PLAN Contains objectives reflecting the overall incident strategy and specific tactical actions and supporting information for the next operational period. The plan may be oral or written. When written, the plan may have a number of attachments, including: incident objectives, organization assignment list, division assignment, incident radio communication plan, medical plan, traffic plan, safety plan, and incident map. INCIDENT BASE Location at the incident where the primary logistics functions are coordinated and administered. (Incident name or other designator will be added to the term base.) The incident command post may be collocated with the base. (See Single Resource) INCIDENT COMMAND POST (ICP) Location at which primary command functions are executed. The incident command post may be collocated with the incident base or other incident facilities. INCIDENT COMMAND SYSTEM (ICS) A standardized organizational structure used to command, control, and coordinate the use of resources and personnel that have responded to the scene of an emergency. The concepts and principles for ICS include common terminology, modular organization, integrated communication, unified command structure, consolidated action plan, manageable span of control, designated incident facilities, and comprehensive resource management. INCIDENT COMMAND SYSTEM (ICS) An organizational framework that enables all personnel assigned to the fire to work together, know their jobs, and focus on common objectives. ICS is widely used throughout the U.S. and in many parts of the world. INCIDENT COMMANDER (IC) Individual responsible for the management of all incident operations at the incident site. A -32 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan INCIDENT COMMUNICATIONS CENTER The location of the communications unit and the message center. INCIDENT MANAGEMENT TEAM The incident commander and appropriate general or command staff personnel assigned to manage an incident. Incident management team is also referred to as an "emergency response team." INCIDENT MANAGEMENT TEAMS Preconfigured sets of specialists who assume responsibility to fight a fire. Incident management teams are organized under the Incident Command System. When one of these teams is assigned to manage a fire, the incident commander is given a signed document from the land manager that delineates the authority, expectations and objectives given to the team. INCIDENT OBJECTIVES Statements of guidance and direction necessary for the selection of appropriate strategy(ies) and the tactical direction of resources. Incident objectives are based on realistic expectations of what can be accomplished when all allocated resources have been effectively deployed. Incident objectives must be achievable and measurable, yet flexible enough to allow for strategic and tactical alternatives. INCIDENT SUPPORT ORGANIZATION Includes any off - incident support provided to an incident. Examples would be agency dispatch centers, airports, mobilization centers, etc. INDEPENDENT CROWN FIRE A crown fire that spreads without the aid of a supporting surface fire. INDIRECT ATTACK A method of suppression in which the control line is located some considerable distance away from the fire's active edge. Generally done in the case of a fast - spreading or high intensity fire and to utilize natural or constructed fire breaks and favorable breaks in topography. The intervening fuel is usually backfired; but occasionally the main fire is allowed to burn to the line, depending on conditions. INFECTIOUS AGENT Any organism, such as a pathogenic virus, parasite, or bacterium, that is capable of invading body tissues, multiplying, and causing disease. INFLUENZA A serious disease caused by viruses that infect the respiratory tract. INFORMATION OFFICER A member of the command staff responsible for interfacing with the public and media or with other agencies requiring information directly from the incident. There is only one information officer per incident. The information officer may have assistants. INFRARED DETECTION The use of heat sensing equipment, known as Infrared Scanners, for detection of heat sources that are not visually detectable by the normal surveillance methods of either ground or air patrols. INITIAL ACTION The actions taken by personnel (see First Responders) which are the first to arrive at an incident. INITIAL ATTACK The action taken by resources which are first to arrive at an incident. All wildland fires that are controlled by suppression forces undergo initial attack. The number and type of resources responding to initial attack varies depending upon fire danger, fuel type, values at risk, and other factors. Generally, initial attack involves relatives few resources and the incident size is small. INITIAL ATTACK FORCES Wildfire suppression resources of agencies initially dispatched to a fire in accordance with a pre- existing annual operating plan or mobilization guide. Appendix A -33 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan INITIAL ATTACK ZONE An identified area in which predetermined resources would normally be the initial resource to respond to an incident. INITIAL RESPONSE Resources initially committed to an incident. INTERAGENCY STANDARDS FOR FIRE AND FIRE AVIATION OPERATIONS Interhgency manual containing directives specific to wildland fire operations, including chain saw use. INT RMITTENT CROWN FIRE A w' dland fire that alternates between active crown fire and surface fire or passive crown fire. IO Officer IRZ Imm diate Response Zone ISO ATE A pite strain that has been isolated as from diseased tissue, contaminated water, or the air. JACKSTRAWED Area where multiple trees have been blown or fallen down in crisscross fashion. JH Job I lazard Analysis JIC Joint Information Center JIS Joint Information System JNACC Joint Nuclear Accident Coordinating Center JOB HAZARD ANALYSIS This analysis of a project is completed by staff to identify hazards to employees and the public. It identifies hazards, corrective actions and the required safety equipment to ensure public and employee safety. JOC Joint Operations Center JOINT INFORMATION CENTER A central point of contact for all news media near the scene of a large -scale disaster. News media representatives are kept informed of activities and events by public information officials who represent all participating federal, state, and local agencies that are collocated at the JIC. The cent�r is staffed by public information officials who represent all participating federal, state, and local agencies to provide information to the media in a coordinated and consistent manner. JOINT INFORMATION SYSTEM Under the FRP, connection of public affairs personnel, decision - makers, and news centers by electronic mail, fax, and telephone when a single federal- state -local JIC is not a viable option. JUMP SPOT Selectted landing area for smokejumpers. JUMP SUIT Approved protection suite work by smokejumpers. JURJSDICTION The range or sphere of authority. Public agencies have jurisdiction at an incident related to their legal responsibilities and authority for incident mitigation. Jurisdictional authority at an incident can be political/geographical (i.e., city, county, state, or federal boundary lines) or functional (e.g.I law enforcement agency, health department, etc.). (See Multi - Jurisdictional Incident) Appendix A -34 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan JURISDICTIONAL AGENCY The agency having jurisdiction and responsibility for a specific geographical area, or a mandated function as defined by law. KEECH BYRAM DROUGHT INDEX (KBDI) Commonly -used drought index adapted for fire management applications, with a numerical range from 0 (no moisture deficiency) to 800 (maximum drought). KNOCK DOWN To reduce the flame or heat on the more vigorously burning parts of a fire edge. LABORATORY INFORMATION MANAGEMENT SYSTEM LIMS connects the analytical instruments in the lab to one or more workstations or personal computers. A full- featured LIMS will forward data from lab instruments to a PC, organize it into meaningful information, and arrange it in required report formats. LABORATORY LEVELS (A,B,C,D) A system for classifying laboratories by their capabilities. Classifications are: • A: Routine clinical testing. Includes independent clinical labs and those at universities and community hospitals. • B: More specialized capabilities. Includes many state and local public health laboratories. • C: More sophisticated public health labs and reference labs such as those run by CDC. • D: Possessing sophisticated containment equipment and expertise to deal with the most dangerous, virulent pathogens and include only CDC and Department of Defense labs, the FBI, and the U.S. Army Medical Research Institute of Infectious Diseases. LABORATORY RESPONSE NETWORK A national partnership of public health laboratories designed to coordinate and share resources for an effective response during a health emergency. LADDER FUELS Fuels which provide vertical continuity between strata, thereby allowing fire to carry from surface fuels into the crowns of trees or shrubs with relative ease. They help initiate and assure the continuation of crowning. LAL Lightning Activity Level LAPI Low Pathogenic from of Avian Influenza LARGE FIRE 1) For statistical purposes, a fire burning more than a specified area of land (e.g., 300 acres). 2) A fire burning with a size and intensity such that its behavior is determined by interaction between its own convection column and weather conditions above the surface. LCES Lookouts(s), Communication(s), Escape Route(s), and Safety Zone(s). Elements of a safety system routinely used by firefighters to assess their current situation with respect to wildland firefighting hazards. LCES has a much broader application than just fire and should be considered as a valuable, useful tool for all field project work and activities. Examples include chain saw operations, work in confined spaces, hazardous materials, and blasting. LEAD AGENCY The agency designated by law or mandate to have overall responsibility for emergency preparedness and response for their respective government. LEAD PLANE Aircraft with pilot used to make dry runs over the target area to check wing and smoke conditions and topography and to lead air tankers to targets and supervise their drops. Appendix A -35 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A EaglelCounty Emergency Operations Plan LEADER The Incident Command System title for an individual responsible for a task force, strike team, or functional unit. LEAPFROG A syi tem of organizing workers in fire suppression in which each crew member is assigned a speci fic task such as clearing or digging fireline on a specific section of control line, and when that I isk is completed, passes other workers in moving to a new assignment. LEP Loca,. Emergency Planning Committee LHJ Loca I Health Jurisdiction LIAISON OFFICER A member of the command staff responsible for coordinating with representatives from coop rating and assisting agencies. LIGHT (FINE) FUELS Fast -drying fuels, generally with comparatively high surface area -to- volume ratios, which are less than 1/4 -inch in diameter and have a time lag of one hour or less. These fuels readily ignite and are rapidly consumed by fire when dry. LIGHTNING ACTIVITY LEVEL A number, on a scale of 1 to 6, which reflects frequency and character of cloud -to- ground lightning. The scale is exponential, based on powers of 2 (i.e., LAL 3 indicates twice the lightning of LAL 2). LIMS Laboratory Information Management System LINE SCOUT A firefighter who determines the location of a fire line. LIT ER Top 1 yer of the forest, scrubland, or grassland floor, directly above the fermentation layer, com sed of loose debris of dead sticks, branches, twigs, and recently fallen leaves or needles, little Altered in structure by decomposition. LIVE FUELS Living plants, such as trees, grasses, and shrubs, in which the seasonal moisture content cycle is controlled largely by internal physiological mechanisms, rather than by external weather influences. LOCAL GOVERNMENT Refe to county level government and includes all legally recognized political subdivision there , unless otherwise specified. LO STICS Provi es support to meet incident needs, provides resources, and all other services needed to suppc rt the incident. LOG STICS CHIEF A member of the general staff responsible for providing facilities, services, and material in support of the incident. The logistics chief participates in development and implementation of the incident action plan, and activates and supervises the units within the logistics section. LOGISTICS SECTION The section responsible for providing facilities, services, and materials for the incident. LOGISTICS SECTION The subset of an incident management team concerned with providing all support necessary to enable a team to accomplish its mission. This support includes transportation, food, supplies, communication, facilities and sanitation. Appendix A -36 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan LOW PATHOGENIC FORM OF AVIAN INFLUENZA Most avian flu strains are classified as LPAI and typically cause little or no clinical signs in infected birds. However, some LPAI virus strains are capable of mutating under field conditions into HPAI viruses. (See also HPAI) LRN Laboratory Response Network MAC Multi- Agency Coordination MANDATORY FLOOD INSURANCE Under the provisions of the Flood Disaster Protection Act of 1973, individuals, businesses and others buying, building or improving property located in identified areas of special flood hazards within participating communities are required to purchase flood insurance as a prerequisite for receiving any type of direct or indirect federal financial assistance (e.g., any loan, grant, guaranty, insurance, payment, subsidy or disaster assistance) when the building or personal property is the subject of or security for such assistance. MAJOR DISASTER As defined under the Stafford Act, any natural catastrophe (including any hurricane, tornado, storm, high - water, wind - driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion, in any part of the United States, which in the determination of the President causes damage of sufficient severity and magnitude to warrant major disaster assistance under the Stafford Act to supplement the efforts and available resources of states, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused by the disaster. MANAGEMENT BY OBJECTIVES In ICS, this is a top -down management activity that involves a three -step process to achieve the incident goal. The steps are: (1) establishing the incident objectives; (2) selection of appropriate strategy(ies) to achieve the objectives; and (3) the tactical direction associated with the selected strategy. Tactical direction includes selection of tactics, selection of resources, resource assignments, and performance monitoring. MANAGERS Individuals within ICS organizational units that are assigned specific managerial responsibilities (e.g., staging area manager or camp manager). MASS CARE The actions that are taken to protect evacuees and other disaster victims from the effects of the disaster. Activities include providing temporary shelter, food, medical care, clothing, and other essential life support needs to those people that have been displaced from their homes because of a disaster or threatened disaster. MASS FATALITIES A situation where there are more fatalities than can be handled using local resources. In a disaster situation, identification of the fatalities is a critical issue. Therefore, security of the area in which the fatalities are located is critical. Close cooperation with the coroner, both in MCI preplanning and during the incident is essential. MASS -FLOW RATE The rate of canopy fuel consumption per unit time per unit area of a canopy profile. MATERIAL SAFETY DATA SHEET (MSDS) A compilation of information required under the Occupational Safety and Health Administration Hazard Communication Standard that outlines the identify of hazardous chemicals and fire hazards, exposure limits, and storage and handling precautions. MBO Management By Objectives Appendix A -37 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Marct 2010 ESF #1 — Appendix A Eagle I County Emergency Operations Plan MEDICAL DIRECTOR / PHYSICIAN ADVISOR Person responsible for protocol development, continued training, quality assurance, and online and off -line medical control. MEDICAL READINESS, TRAINING, AND EDUCATION COMMITTEE A regional workgroup of state health agency representatives, including one from the Department of Health, which facilitates local- state - federal planning integration. MEDICAL UNIT Functional unit within the service branch of the logistics section responsible for the development of the medical emergency plan, and for providing emergency medical treatment of incident personnel. MESSAGE CENTER The message center is part of the incident communications center and is collocated or placed adja nt to it. It receives, records, and routes information about resources reporting to the incidTnt, resource status, and administrative and tactical traffic. METROPOLITAN MEDICAL RESPONSE SYSTEM (MMRS) A program of the U.S. Health and Human Services Office of Emergency Preparedness intended to increase cities' ability to respond to a terrorist attack by coordinating the efforts of local law enforcement, fire, hazmat, EMS, hospital, public health, and other personnel. MICRO - REMOTE ENVIRONMENTAL MONITORING SYSTEM (MICRO -REMS) Mobile weather monitoring station. A Micro -REMS usually accompanies an incident mete rologist and ATMU to an incident. MI FLAME WIND SPEED Win speed measured or forecast at a height above the ground equal to one -half of the flame height. MINERAL ASH Total ash content minus the silica content. MINERAL CONTENT The amount of minerals within a material. MINERAL SOIL Soil layers below the predominantly organic horizons; soil with little combustible material. MINERAL IMPACT SUPPRESSION TACTICS (MIST) Employed in areas where the visual or environmental impacts of fire suppression activities must be minimized, as in wilderness areas and national parks. MITIGATION Those activities designed to alleviate the effects of a major disaster or long -term emergency or long - -.erm activities to minimize the potentially adverse effects of a future disaster in affected areas MOBILIZATION The lirocess and procedures used by all organizations, federal, state and local for activating, assembling, and transporting all resources that have been requested to respond to or support an incident. MOBILIZATION CENTER An off - incident location at which emergency service personnel and equipment are temporarily located pending assignment, release, or reassignment. MODULAR AIRBORNE FIREFIGHTING SYSTEM (MAFFS) A manufactured unit consisting of five interconnecting tanks, a control pallet, and a nozzle pallet, with a capacity of 3,000 gallons, designed to be rapidly mounted inside an unmodified C -130 (Hercules) cargo aircraft for use in dropping retardant on wildland fires. MOISTURE CONTENT A measure of the amount of moisture contained in a fuel particle. A -38 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan MOISTURE OF EXTINCTION The dead fuel moisture content at which the Rothermel's (1972) surface fire spread model predicts spread rate will fall to zero. MOP -UP To make a fire safe or reduce residual smoke after the fire has been controlled by extinguishing or removing burning material along or near the control line, felling snags, or moving logs so they won't roll downhill. MOU Memorandum of Understanding MOVE UP AND COVER Identifies a relocation of fire suppression resources from their established location to a temporary location to provide fire protection coverage for an initial attack response area. MPH Miles Per Hour MRTE Medical Readiness, Training, and Education Committee MSDS Material Safety Data Sheet MUDFLOOR A river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is carried by a current of water. Other earth movements, such as landslide, slope failure, or a saturated soil mass moving by liquidity down a slope, are not mudflows. MULTI - AGENCY COORDINATION (MAC) A generalized term which describes the functions and activities of representatives of involved agencies and/or jurisdictions who come together to make decisions regarding the prioritizing of incidents, and the sharing and use of critical resources. The MAC organization is not a part of the on -scene ICS and is not involved in developing incident strategy or tactics. MULTI- AGENCY INCIDENT An incident where one or more agencies assist a jurisdictional lead (key) agency. May be single or unified command. MULTI - CASUALTY Sometimes called a mass casualty incident, an MCI is an event resulting from manmade or natural causes which results in illness and/or injuries which exceed the emergency medical and trauma services system (EMTS) capabilities of a hospital, locality, jurisdiction, and/or region. MULTI - JURISDICTION INCIDENT An incident requiring action from multiple agencies that have statutory responsibility for incident mitigation. In the Incident Command System these incidents will be managed under unified command. MUTATION Any alteration in a gene from its natural state. This change may be disease causing or a benign, normal variant. Specific mutations and evolution in influenza viruses cannot be predicted, making it difficult if not impossible to know if or when a virus such as H5N1 might acquire the properties needed to spread easily among humans. MUTUAL AID Assistance provided by a supporting agency at no cost to the protecting agency. Mutual aid is limited to those initial attack resources or move -up and cover assignments that have been determined to be appropriate and as each may be able to furnish and are documented in annual operating plans. Sometimes called "Reciprocal Fire Protection." MUTUAL AID AGREEMENT Written agreement between agencies and/or jurisdictions in which they agree to assist one another upon request by furnishing personnel and equipment. Appendix A -39 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Marcq 2010 ESF #1— Appendix A Eagle JCounty Emergency Operations Plan MU AL AID PERIOD The 'me period when the assisting/cooperating agency is providing assistance at no cost to the juris ictional agency. NACCHO Natidnal Association of City and County Health Officials NACO Nati nal Association of County Health Officials NATIONAL CENTER FOR INFECTIOUS DISEASES A branch of the Centers for Disease Control and Prevention NATIONAL ELECTRONIC DISEASE SURVEILLANCE SYSTEM A Centers for Disease Control and Prevention initiative that promotes the use of data and information system standards to improve disease surveillance systems at federal, state, and local levels. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA) NEk is the basic national law for protection of the environment, passed by Congress in 1969. It sets policy and procedures for environmental protection, and authorizes Environmental Impact Statements and Environmental Assessments to be used as analytical tools to help federal managers make decisions. NAT ONAL FIRE DANGER RATING SYSTEM (NFDRS) A un form fire danger rating system that focuses on the environmental factors that control the mois ure content of fuels. NA ONAL FLOOD INSURANCE PROGRAM (NFIP) A fe eral program enabling property owners in participating communities to purchase insurance protektion against losses from flooding. This insurance is designed to provide an insurance alternative to disaster assistance to meet the escalating costs of repairing damage to buildings and their contents caused by floods. NAT ONAL INCIDENT MANAGEMENT SYSTEM (NIMS) A sy tem mandated by HSPD -5 that provides a consistent nationwide approach for federal, state, and local governments to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among federal, state, and local capabilities, the NIMS includes a core set of concepts, principles, and terminology. HSPD -5 identifies these as the incident command system; multi- agency coordination systems; unified command; training; identification and management of resources (including systems for classifying types of resources); qualifications and certifications; and the collection, tracking, and reporting of incident information and incident resources. NA ONAL INSTITUTE OF ALLERGY AND INFECTIOUS DISEASES Cond icts and supports basic and applied research to better understand, treat, and ultimately prev it infectious, immunologic, and allergic diseases. NIAID research has led to new therapies, vacci ies, diagnostic tests, and other technologies that have improved the health of millions. NIA is one of 13 major operating components of the Department of Health and Human Services. NATIONAL INSTITUTES OF HEALTH A branch of the federal Department of Health and Human Services. The NIH encourages and oversees medical and behavioral research. NATIONAL PHARMACEUTICAL STOCKPILE A national cache of drugs, vaccines, and supplies that can be deployed to areas struck by disasters, including bioterrorism. Appendix A -40 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan NATIONAL VACCINE PROGRAM OFFICE Responsible for coordinating and ensuring collaboration among the many federal agencies involved in vaccine and immunization activities. It is part of the Department of Health and Human Services. NATIONAL WILDFIRE COORDINATING GROUP (NWCG) A group formed under the direction of the Secretaries of Agriculture and the Interior and comprised of representatives of the U.S. Forest Service, Bureau of Land Management, Bureau of Indian Affairs, National Park Service, U.S. Fish and Wildlife Service, and Association of State Foresters. The group's purpose is to facilitate coordination and effectiveness of wildland fire activities and provide a forum to discuss, recommend action, or resolve issues and problems of substantive nature. NWCG is the certifying body for all courses in the National Fire Curriculum. NATURAL BARRIERS May be a rock outcropping, a sandy wash, a body of water, a rocky canyon or any other landscape feature with sparse fuels or no fuels that serves to slow or stop the spread of a fire. Firefighters take advantage of these natural barriers as anchor points or other strategic points whenever possible. NCID National Center for Infectious Diseases NCP National Oil and Hazardous Substances Pollution Contingency Plan NDA National Defense Area NDMS National Disaster Medical System NEDSS National Electronic Disease Surveillance System NEPA National Environmental Policy Act of 1969 NEURAMINIDASE An important surface structure protein of the influenza virus that is an essential enzyme for the spread of the virus throughout the respiratory tract. It enables the virus to escape the host cell and infect new cells. Referred to as the "N" in influenza viruses. (See also Hemagglutinin) NFA National Fire Academy NFDRS National Fire Danger Rating System NFIP National Flood Insurance Program NFIRA National Flood Insurance Reform Act NFPA National Fire Protection Association NGO Non - Governmental Organization NIAID National Institute of Allergy and Infectious Diseases NICC National Interagency Coordination Center supports incidents of National significance, mainly wildfire but other incidents as well. A function of NIFC. Appendix A -41 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Marcq 2010 ESF #1— Appendix A Eagle rounty Emergency Operations Plan NIFC National Interagency Fire Center. Located in Boise, Idaho, NIFC provides oversight and logistical support for wildfires. NIH National Institutes of Health NIMS National Incident Management System NIOSH National Institute on Occupational Safety and Health NO -WIND NO -SLOPE SPREAD RATE The theoretical rate of spread predicted for a fire burning on flat ground with no wind. NOAA National Oceanic and Atmospheric Administration NOMEX Trade name for a fire resistant synthetic material used in the manufacturing of flight suits and pants and shirts used by firefighters. NORMAL FIRE SEASON 1) Aiseason when weather, fire danger, and number and distribution of fires are about average. 2) Period of the year that normally comprises the fire season. NOTIFIABLE CONDITIONS Incidences of communicable disease, traumatic injury, cancer, or other health condition that a state requires healthcare providers to report to a central collecting agency. NOTICE TO AIRMEN Tem orary airspace restrictions for non - emergency aircraft in the incident area. NPS National Park Service NPS National Pharmaceutical Stockpile NRC National Regulatory Commission; National Response Center NRF National Response Framework NRT National Response Team NSA National Security Agency NUCLEAR DETONATION An explosion resulting from fission and/or fusion reactions in nuclear material, such as that from a nui tear weapon. NVI'O National Vaccine Program Office NWCEPAC Northwest Colorado Emergency Preparedness Advisory Council NWCG National Wildfire Coordinating Group NWS National Weather Service OAA Older Americans Act OEM Offi a of Emergency Management App A -42 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan OER Office of Emergency Response OFFICE INTERNATIONAL DES EPIZOOTIES World Organization for Animal Health, an international organization including 167 member countries that collects, analyses, and reports information on global animal disease situations. OFFICE OF EMERGENCY RESPONSE Division of the U.S. Department of Health and Human Services. OFFICE OF PUBLIC HEALTH PREPAREDNESS Office within the U.S. Office of Health and Human Services that provides coordination between the CDC and HRSAQ Cooperative Agreements. OFFICER The Incident Command System title for the personnel responsible for the command staff positions of safety, liaison, and information. OIE Office International des Epizooties OPA Oil Pollution Act OPA Otherwise Protected Areas OPEN BURNING The burning of materials wherein products of combustion are emitted directly into the ambient air without passing through a stack or chimney from an enclosed chamber. Open burning does not include road flares, smudgepots, and similar devices associated with safety or occupational uses typically considered open flames or recreational fires. For the purpose of this definition, a chamber shall be regarded as enclosed when, during the time combustion occurs, only apertures, ducts, stacks, flues, or chimneys necessary to provide combustion air and permit the escape of exhaust gas are open. OPEN WIND SPEED The wind speed measured or forecasted for a standard height above the tallest vegetation. OPERATIONAL PERIOD The period of time scheduled for execution of a given set of tactical/operation actions as specified in the incident action plan. Operational periods can be of various lengths, although usually not more than 24 hours. OPERATIONS Conducts tactical operation to carry out the incident action plan, develops the tactical objectives, organization, and directs all resources. OPERATIONS BRANCH DIRECTOR Person under the direction of the operations section chief who is responsible for implementing that portion of the incident action plan appropriate to the branch. OPERATIONS CHIEF A member of the general staff responsible for the management of all tactical operations in accordance with the incident action plan. OPERATIONS SECTION The section responsible for all tactical operations at the incident. Includes branches, divisions and/or groups, task forces, strike teams, single resources, and staging areas. OPERATIONS SECTION The subset of an incident management team that does the actual firefighting. OPHP Office of Public Health Preparedness OPTIMUM PACKING RATIO Packing ratio corresponding to maximum reaction velocity. Appendix A -43 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan I OSC On -Scene Coordinator OSHA U.S. I Occupational Safety and Health Administration OTS Out of service. OUT -OF- SERVICE RESOURCES Resources assigned to an incident but unable to respond for mechanical, rest, or personnel reasons. OVERHEAD COSTS Indirect administrative costs that cannot be readily identified with specifically financed programs and functions. OVERHEAD PERSONNEL Personnel who are assigned to supervisory positions that include incident commander, command staff, general staff, directors, supervisors, and unit leaders. Members of an overhead incident management team. PA Public Address PACK TEST Used to determine the aerobic capacity of fire suppression and support personnel and assign physical fitness scores. The test consists of walking a specified distance, with or without a weighted pack, in a predetermined period of time, with altitude corrections. PACKING RATIO The fraction of fuelbed volume occupied by fuel particles. PANDEMIC The worldwide outbreak of a disease in numbers clearly in excess of normal. (See also Epidemic) PANDEMIC INFLUENZA A widespread epidemic of influenza caused by a highly virulent strain of the influenza virus. PARACARGO Anything dropped, or intended for dropping, from an aircraft by parachute, by other retarding devices, or by free fall. PARASITE An organism living in, with, or on another organism. Participating Community A community for which the Mitigation Division Administrator has authorized the sale of flood insurance under the NFIP. PASSIVE CROWN FIRE A type of crown fire in which the crowns of individual trees or small groups of trees burn, but solid flaming in the canopy cannot be maintained except for short periods. PATHOGEN Any agent or organism that can cause disease. PA HOGENIC Cau ing disease or capable of doing so. PA Protictive Action Zone PDA Preliminary Damage Assessment PEAK FIRE SEASON That period of the fire season during which fires are expected to ignite most readily, to burn with greater than average intensity, and to crease damages at an unacceptable level. Appendix A -44 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan PERSONAL PROTECTIVE EQUIPMENT (PPE) All personnel must be equipped with proper equipment and clothing in order to mitigate the risk of injury from, or exposure to, hazardous conditions encountered while working. PHIN Public Health Information Network PHPPO CDC's Pubic Health Practice Program Office PHTN Public Health Training Network PIO Public Information Officer PLANNING Develops the incident action plan to accomplish the objectives, collects and evaluates information, and maintains resource status. PLANNING CHIEF A member of the incident commander's general staff responsible for collection, evaluation, dissemination, and use of information about the development of the incident and status of resources. Information is needed to: (1) understand the current situation; (2) predict probable course of incident events; and (3) prepare alternative strategies and control operations for the incident. PLANNING MEETING A meeting held as needed throughout the duration of an incident to select specific strategies and tactics for incident control operations, and for service and support planning. On larger incidents, the planning meeting is a major element in the development of the incident action plan. PLANNING SECTION Responsible for the collection, evaluation, and dissemination of tactical information related to the incident, and for the preparation and documentation of incident action plans. The section also maintains information on the current and forecasted situation, and on the status of resources assigned to the incident. Includes the situation, resource, documentation, and demobilization units, as well as technical specialists. PLANNING SECTION The subset of an incident management team concerned with supporting the team's strategic needs, including mapping, gathering intelligence, and tracking all resources assigned to an incident. POD Point Of Dispensing. Location where public health agencies administer pharmaceuticals. POD Point Of Distribution. Central location where caches of emergency supplies are delivered (FEMA). POINT PROTECTION A tactic in which firefighters focus on protecting a specific location or zone from fire, rather than attacking the entire fire. Point protection is used primarily when a fire is moving so rapidly that conventional firefighting tactics cannot be organized and implemented. Crews must instead focus on protecting values at risk (structures, for example) while managers organize a broader attack. Point protection can also be used when the team managing the fire does not have enough resources for a conventional attack, or when the fire's threats to values can be met with a less than full suppression. POINT - SOURCE FIRE An elliptical fire burning in a uniform fire environment. PPA Performance Partnership Agreement Appendix A -45 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan MarO 2010 ESF #1 — Appendix A EaglelCounty Emergency Operations Plan Personal Protective Equipment PREFERRED RISK POLICY (PRP) A policy that offers fixed combinations of building/contents coverage or contents -only coverage at modest, fixed premiums. The PRP is available for property located in B, C, and X zones in Reg lar Program communities that meet eligibility requirements based on the property's flood loss istory. PR HOSPITAL Actions performed prior to the arrival to a hospital facility. PRE - HOSPITAL EMS AGENCY Any volunteer, career, private, or governmental emergency medical service agency or service that is certified by the State of Colorado to render pre - hospital emergency care and provide emergency transportation of sick and/or injured people as described in CRS 25 -3.5 -203. PRELIMINARY DAMAGE ASSESSMENT A mechanism used to determine the impact and magnitude of damage and the resulting unmet needs of individuals, businesses, the public sector, and the community as a whole. Information collected is used by the state as a basis for the Governor's request for a Presidential declaration, and l y FEMA to document the recommendation made to the President in response to the Governor's request. PDAs are made by at least one state and one federal representative. A local government representative familiar with theextent and location of damage in the community often participates; other state and federal agencies and voluntary relief organizations also may be asked to pailicipate, as needed. PREPAREDNESS The activities necessary to build and sustain performance across all of the other domains. Preparedness is part of the life cycle of a specific incident in that it includes the range of deliberate, time - sensitive tasks that need to occur in the transition from prevention to response. Preparedness can also be characterized as a continuo us process or cycle. Preparedness involves efforts at all levels of government and within the private sector to identify risks or threats, to determine vulnerabilities, to inventory resources available to address those vulnerabilities, and to identify requirements or shortfalls, resulting in a preparedness plan to remedy shortfalls over time. PRE SCRIBED FIRE Any ire ignited by management actions under certain, predetermined conditions to meet specific obje dives related to hazardous fuels or habitat improvement. A written, approved prescribed fire plan ust exist, and NEPA requirements must be met, prior to ignition. PR CRIBED FIRE PLAN (BURN PLAN) This document provides the prescribed fire burn boss information needed to implement an individual prescribed fire project. PREVENTION Actions to avoid an incident, to intervene to stop an incident from occurring, or to mitigate an incident's effects. It involves actions to protect lives and property and to defend against attacks. It involves applying intelligence and other information to a range of activities that may include such countermeasures as deterrence operations; heightened inspections; improved surveillance and security operations; investigations to determine'the full nature and source of the threat; public health surveillance, and testing processes; immunizations, isolation, or quarantine; and law enforcement operations aimed at deterring, preempting, interdicting, or disrupting illegal activity. PRIVATE SECTOR Non - governmental organizations, including voluntary organizations, provide essential services to victims regardless of their eligibility for federal or state assistance. Volunteers enhance community coordination and action at both the national and local levels. A -46 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix A Eagle County Emergency Operations Plan PROCUREMENT UNIT Functional unit within the finance /administration section responsible for financial matters involving vendor contracts. PROGRESSIVE METHOD OF LINE CONSTRUCTION A system of organizing workers to build fireline in which they advance without changing relative positions in line. PROJECT FIRE A fire of such size or complexity that a large organization and prolonged activity is required to suppress it. PROPHYLACTIC A medical procedure or practice that prevents or protects against a disease or condition (e.g., vaccines, antibiotics, drugs). PROPOLAXIS Designed to prevent an undesirable affect or disease. PROTECTION AGENCY The agency or county responsible for providing direct wildland fire protection to a given area pursuant to an agreement. PROTECTION AREA MAPS Official maps of the annual operating plans. PROTECTION BOUNDARIES Mutually agreed upon boundaries which identify areas of direct fire protection responsibility and are shown on maps in the annual operating plans. PUBLIC HEALTH INFORMATION NETWORK Standards that provide the basis for developing and implementing information technology projects for CDC - funded programs, including NEDSS, HAN, and others. PUBLIC HEALTH TRAINING NETWORK The Centers for Disease Control and Prevention's distance learning system that uses instructional media ranging from print -based to videotape and multimedia to meet the training needs of the public health workforce nationwide. PUBLIC INFORMATION OFFICER Official at headquarters or in the field responsible for preparing and coordinating the dissemination of public information in cooperation with other responding federal, state, and local agencies. PULASKI A combination chopping and trenching tool, which combines a single- bitted axe -blade with a narrow adze -like trenching blade fitted to a straight handle. Useful for grubbing or trenching in duff and matted roots. Well- balanced for chopping. PUSH PACKAGE A delivery of medical supplies and pharmaceuticals sent from the National Pharmaceutical Stockpile for a state undergoing an emergency within 12 hours of federal approval of a request by the state's Governor. PYROLOSIS The breaking down of complex cellulose and lignin molecules into simpler, combustible matter through the application of heat. RACES Radio Amateur Civil Emergency Service RADIANT BURN A burn received from a radiant heat source. RADIATION SICKNESS The symptoms characterizing the sickness known as radiation injury, resulting from excessive exposure of the whole body to ionizing radiation. Appendix A -47 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan R"IOLOGICAL MONITORING The process of locating and measuring radiation by means of survey instruments that can detect and Measure (as exposure rates) ionizing radiation. RAP Radiological Assistance Program RATE OF SPREAD The relative activity of a fire in extending its horizontal dimensions. It is expressed as a rate of increase of the total perimeter of the fire, as rate of forward spread of the fire front, or as rate of increase in area, depending on the intended use of the information. Usually it is expressed in chains or acres per hour for a specific period in the fire's history. RAWS Remote Automatic Weather Station RCV Replacement Cost Value REACH The length of area between two specific points along a river, stream, or channel for which measurements of a river gage are representative. REACT Radio Emergency Associated Communications Teams REASSORTMENT The iearrangement of genes from two distinct influenza strains to produce a novel viral strain. REHURN The burning of an area that has been previously burned but that contains flammable fuel that ignites when burning conditions are more favorable; an area that has reburned. RECIPROCAL FIRE PROTECTION The time period when the assisting/cooperating agency is providing assistance at no cost to the jurisdictional agency; sometimes called mutual aid period. RECIPROCAL ZONE The area within one -half mile of a jurisdiction boundary. RECORDERS Individuals within Incident Command System organizational units who are responsible for recording information. Recorders may be found in planning, logistics, and finance/ adm' istration units. RECOVERY Those actions necessary to restore the community back to normal and to bring the perpetrators of an intentional incident to justice. It entails the development, coordination, and execution of service- and site - restoration plans; the reconstitution of government operations and services; individual, private- sector, and public assistance programs to provide housing and to promote rest ation; long -term care and treatment of affected persons; additional measures for social, polit cal, environmental, and economic restoration; evaluation of the incident to identify lessons lea d; post- incident reporting; and development of initiatives to mitigate the effects of future inci ents. RECREATIONAL FIRE An outdoor fire burning materials other than rubbish where the fuel being burned is not contained in an incinerator, outdoor fireplace, barbeque grill, or barbeque pit and has a total fuel area of thre feet (914 mm) or less in diameter and two feet (610 mm) or less in height for pleasure, relig ous, ceremonial, cooking, warmth, or similar purposes. RE CARD Fire qualification card issued to fire -rated persons showing their training needs and their qualifications to fill specified fire suppression and support positions in a large fire suppression or incident organization. Appendix A -48 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan RED FLAG WARNING Advises user agencies of the imminent or actual occurrence of red flag conditions. Red flag events normally require the combination of high to extreme fire danger and critical weather conditions. These weather conditions may include, but are not limited to: ❑ Significant increase in surface wind speeds; ❑ A dry thunderstorm outbreak; ❑ Significant decrease in relative humidity; ❑ Significant increase in temperature; ❑ First episode of thunderstorms after a hot, dry period; ❑ A Haines Index of 6; or ❑ Any combination of weather and fuel moisture conditions that, in the judgment of the forecaster, would cause extensive wildfire occurrences. REGULAR PROGRAM The final phase of a community's participation in the National Flood Insurance Program. In this phase, a Flood Insurance Rate Map is in effect and full limits of coverage are available under the Act. REHABILITATION The activities necessary to repair damage or disturbance caused by wildland fires or the fire suppression activity. REIMBURSABLE (ASSISTANCE BY HIRE) Fire suppression resources that will be paid for by the requesting protecting agency per the conditions of an agreement and its annual operating plans. Excludes mutual aid. RELATIVE HUMIDITY (RH) The ratio of the amount of moisture in the air, to the maximum amount of moisture that air would contain if it were saturated. The ratio of the actual vapor pressure to the saturated vapor pressure. REMOTE AUTOMATIC WEATHER STATION (RAWS) An apparatus that automatically acquires, processes, and stores local weather data for later transmission to the GOES Satellite, from which the data is re- transmitted to an earth- receiving station for use in the National Fire Danger Rating System. REP Radiological Emergency Preparedness Program REPLACEMENT VALUE The cost to replace property with the same kind of material and construction without deduction for depreciation. REPORTING LOCATIONS Locations or facilities where incoming resources can check in at the incident. (See Check -In) RESPONSE ACTIVITIES To address the immediate and short-term effects of an emergency or disaster. Response includes immediate actions to save lives, protect property, and meet basic human needs. RESOURCE MANAGEMENT Efficient incident management requires a system to identify available resources at all intergovernmental levels in order to enable timely and unimpeded access to resources needed to prepare for, respond to, or recover from an incident. Resource management under the NIMS includes mutual -aid agreements, the use of special federal teams, and resources mobilization protocols. RESOURCE MANAGEMENT PLAN (RMP) A document prepared by field office staff with public participation and approved by field office managers that provides general guidance and direction for land management activities at a field office. The RMP identifies the need for fire in a particular area and for a specific benefit. RESOURCE ORDER An order placed for firefighting or support resources. Appendix A -49 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Marco 2010 ESF #1 —Appendix A Eagle rounty Emergency Operations Plan RESOURCE ORDERING AND STATUS SYSTEM (ROSS) A national system that provides automated support to interagency and agency dispatch and coordination offices. The system will provide current status of resources available to support all - risk activities; enable dispatch offices to exchange and track resource ordering information elect#onically; enable dispatch offices to rapidly and reliably exchange mission - critical emer ency electronic messages. RES URCE TYPING Refe s to resource capability. A "Type 1" resource provides a greater overall capability due to power, size, capability, etc., than would be found in a "Type 2" resource. Resource typing provides managers with additional information in selecting the best resource for the task. RESOURCES The 'atural resources of an area, such as timber, crass, watershed values, recreation values, and wildlife habitat. RESOURCES Personnel and equipment available, or potentially available, for assignment to incidents. Resources are described by kind and type (e.g., ground vehicles, tankers, trailers, water vessels, skimmers, boom, air craft, etc.), and may be used in tactical support or overhead capacities at an incident. RESOURCES UNIT Functional unit within the planning section responsible for recording the status of resources committed to the incident. The unit also evaluates resources currently committed to the incident, the impact that additional responding resources will have on the incident, and anticipated resource needs. RESPONSIBLE PARTY Refers to an agency or company taking responsibility for impact mitigation (e.g., cleanup, response management, etc.) — generally referred to as the "spiller" or "polluter." Term not used to infer `fault" for the incident. RES TANT SPREAD VECTOR The agnitude and direction of the vector resulting from the combination of the slope vector and wind vector using vector algebra. RETARDANT A substance or chemical agent which reduces the flammability of combustibles. RH Relative Humidity RMP Resource Management Plan ROCKY MOUNTAIN COORDINATING GROUP A group consisting of the agency administrators or their designated representatives to oversee the terms of an agreement and to provide general oversight for interagency wildland fire activities in Colorado. ROSS Resource Ordering and Status System RRP Regional Response Plan RUN (OF A FIRE) The rapid advance of the head of a fire with a marked change in fire line intensity and rate of spread from that noted before and after the advance. RUNNING A rapidly spreading surface fire with a well- defined head. RUNNING ATTACH A tactic wherein firefighters spray water on a fire from a moving engine. Appendix A -50 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan RUNOFF The part of precipitation that flows toward a river or stream on the surface of the ground, or through the soil before returning to the surface. SAFETY BRIEFING A safety briefing emphasizes key safety concerns on the incident and is presented at each briefing session. The safety briefing should contain information to alert incident personnel of potential risk/hazard considered to be most critical. SAFETY OFFICER A member of the command staff responsible for monitoring and assessing safety hazards or unsafe situations, as well as developing measures for ensuring personnel safety. The safety officer may have assistants. SAFETY ZONE An area cleared of flammable materials used for escape in the event the line is outflanked or in case a spot fire causes fuels outside the control line to render the line unsafe. In firing operations, crews progress so as to maintain a safety zone close at hand allowing the fuels inside the control line to be consumed before going ahead. Safety zones may also be constructed as integral parts of fuelbreaks; they are greatly enlarged areas which can be used with relative safety by firefighters and their equipment in the event of blowup in the vicinity. SAR Search And Rescue SARA Superfund Amendments and Reauthorization Act SBA Small Business Administration SCBA Self- Contained Breathing Apparatus SEASONAL FLU A respiratory illness that can be transmitted person to person. Most people have some immunity, and a vaccine is available. This is also known as the common flu or winter flu. SECONDARY HAZARD A threat whose potential would be realized as the result of a triggering event that of itself would constitute an emergency. For example, dam failure might be a secondary hazard associated with earthquakes. SECTION The organizational level having functional responsibility for primary segments of incident operations such as operations, planning, logistics, and finance. The section level is organizationally between branch and incident commander. SELF - CONTAINED BREATHING APPARATUS (SCBA) Portable air (not oxygen) tanks with regulators which allow firefighters to breathe while in toxic smoke conditions. Usually rated for 30 minutes of service. Used primarily on fires involving structures or hazardous materials. SEGMENT A geographical area in which a task force/strike team leader or supervisor of a single resource is assigned authority and responsibility for the coordination of resources and implementation of planned tactics. A segment may be a portion of a division or an area inside or outside the perimeter of an incident. SEOC State Emergency Operations Center SERC State Emergency Response Commission Appendix A -51 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan I SERVICE BRANCH A branch within the logistics section responsible for service activities at the incident. Includes the communications, medical, and food units. SFHA Special Flood Hazard Area SFIP Standard Flood Insurance Policy SHEET FLOW HAZARD A type of flood hazard with flooding depths of 1 to 3 feet that occurs in areas of sloping land. The sheet flow hazard is represented by the zone designation AO on the FIRM. SHIFT PLAN See ' Incident Action Plan' SINGLE RESOURCE An individual, a piece of equipment and its personnel complement, or a crew or team of individuals with an identified work supervisor that can be used on an incident. SITREP Situation Report SITUATION UNIT Functional unit within the planning section responsible for the collection, organization, and analysis of incident status information, and for analysis of the situation as it progresses. Reports to the planning section chief. SLG Statei and Local Guide SMOKEJUMPERS Highly trained and experienced firefighters who parachute into isolated or emerging fires. The aircraft used by smokejumpers enables them to get to new fires usually faster than ground forces. SNS' Strategic National Stockpile. National cache of pertinent medical supplies and prophylactics staged for rapid delivery. SOP Standard Operating Procedure SPAN OF CONTROL Span of control means how many organizational elements another person may directly manage; usually from three to seven, with one to five recommended. SPECIAL FLOOD HAZARD AREA (SFHA) A FEMA- identified high -risk flood area where flood insurance is mandatory for properties. An area having special flood, mudflow or flood - related erosion hazards, and shown on a Flood Hazard Boundary Map or a Flood Insurance Rate Map as Zone A, AO, Al -A30, AE, A99, AH, AR, jWA, AR/AE, AR/AH, AR/AO, AR/A1 -A30, V1 -V30, VE or V. SPECIES A cla s of plants or animals having common attributes and designated by a common name. Theoretically, plants or animals of different species cannot interbreed. However, occasionally this does not hold true. SPOT FIRE A fire ignited outside the perimeter of the main fire by a firebrand or any other piece of burning material. SPOT WEATHER FORECAST A special forecast issued to fit the time, topography, and weather of a specific incident. These forecasts are issued upon request of the user agency and are more detailed, timely, and specific than zone forecasts. Usually, on -site weather observations or a close, representative observation is requited for a forecast to be issued. A -52 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan SPOTTING Behavior of a fire that produces firebrands that are transported by ambient winds, fire whirls, and/or convection columns causing spot fires ahead of the main fire perimeter. SPREAD DIRECTION The orientation of a fire front relative to a reference standard. STAGE The level of the surface of a river or lake above a predetermined base elevation (or "datum "). The stage is not a measurement of the actual water depth. STAGING AREA Staging areas are locations set up at an incident where resources can be placed while awaiting a tactical assignment. Staging areas are managed by the Operations Section. STANDARD FIRE BEHAVIOR FUEL MODEL A fire behavior model designed for broad application. STANDARD FLOOD INSURANCE POLICY (SFIP) A policy issued to insure a building and/or contents. STANDARD OPERATING PROCEDURE A set of instructions constituting a directive, covering those features of operations which lend themselves to a definite, step -by -step process of accomplishment. SOPs supplement EOPs by detailing and specifying how tasks assigned in the EOP are to be carried out. STATE DEPARTMENTS All- inclusive term referring to all state level governmental departments, agencies, commissions, etc. STORM SURGE A dome of sea water created by the strong winds and low barometric pressure in a hurricane that causes severe coastal flooding as the hurricane strikes land. STRAIN A group of organisms within a species or variety. STRATEGY The general plan or direction selected to accomplish incident objectives. STRIKE TEAM Specified combinations of the same kind and type of resources with common communications and a leader. STRUCTURE FIRE PROTECTION The protection of homes or other structures from wildland fire. STRUCTURE FIRE SUPPRESSION All the work of confining and extinguishing a fire beginning with its discovery through the conclusion of the incident. SUPERVISOR An Incident Command System title for individuals responsible for command of a division or group. SUPPLY UNIT Functional unit within the support branch of the logistics section responsible for ordering equipment and supplies required for incident operations. SUPPORT BRANCH A branch within the logistics section responsible for providing personnel, equipment, and supplies to support incident operations. Includes the supply, facilities, and ground support units. SUPPORT RESOURCES Non - tactical resources under the supervision of the logistics, planning, and finance /administration sections or the command staff. SUPPORTING AGENCY The term used to designate assisting and cooperating agencies. Appendix A -53 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan 1 2010 ESF #1 —Appendix A County Emergency Operations Plan SUPPORTING MATERIALS Refers to the several attachments that may be included with an incident action plan (e.g., communications plan, map, safety plan, traffic plan, medical plan, etc.). SUPPRESSION All the work of extinguishing or confining a fire beginning with its discovery. SURFACE FIRE A fire that spreads through surface fuel without consuming any overlying canopy fuel. SURFACE FUEL Fuel lying on or near the surface of the ground, consisting of leaf and needle litter, dead branch mat ial, downed logs, bark, tree cones, and living plants of low stature. SUIOGE CAPACITY Ability of institutions such as clinics, hospitals, or public health laboratories to respond to sharply increased demand for their services during a public health emergency. SURVEILLANCE The systematic ongoing collection, collation, and analysis of data and the timely dissemination of infOnation to those who need to know so that action can be taken. Surveillance is the essential feat4e of epidemiological practice. TAIdTICAL DIRECTION Direction given by the operations section chief which includes the tactics appropriate for the selected strategy, the selection and assignment of resources, tactics, implementation, and perf rmance monitoring for each operational period. TAS FORCE Any ombination of single resources assembled for a particular tactical need, with common communications and a leader. A task force may be pre - established and sent to an incident or formed at an incident. T -CARD Cards filled out with essential information for each resource they represent. The cards are color- codep to represent different types of resources. TECHNICAL SPECIALISTS Personnel with special skills that can be used anywhere within the ICS organization. TERRORISM A terrorist incident is a violent act, or an act dangerous to human life, property, livestock, or a hoax in violation of the criminal laws of the United States or of Colorado, to intimidate or coerce a government, the civilian population, or any segment thereof in the furtherance of political or social objects. Categories of terrorist attack: ❑ Threats and hoaxes ❑ Small -scale conventional attack ❑ Large improvised explosives ❑ Chemical attack ❑ Biological attack ❑ Radiological attack ❑ Nuclear attack ❑ Cyber attack TEMPORARY FLIGHT RESTRICTIONS (TFR) Temporary airspace restrictions for non- emergency aircraft in the incident area. TFRs are established by the FAA to ensure aircraft safety, and are normally limited to five nautical -mile radius and 2,000 feet in altitude. TIM UNIT Functional unit within the finance /administration section responsible for recording time for incident personnel and hired equipment. Appendix A -54 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan TORCHING Phenomenon that occurs when a fire transitions from a surface fire into the crowns of individual trees or small groups of trees and burns briefly and vigorously but not necessarily from one crown to another. TORCHING INDEX The open wind speed at which some kind of crown fire is expected to initiate. TORNADO A local atmospheric storm, generally of short duration, formed by winds rotating at very high speeds, usually in a counter - clockwise direction. The vortex, up to several hundred yards wide, is visible to the observer as a whirlpool -like column of winds rotating about a hollow cavity or funnel. Winds may reach 300 miles per hour or higher. TOXIN Poison from organisms. TYPE Refers to resource capability. A "Type 1" resource provides a greater overall capability due to power, size, capability, etc., than would be found in a "Type 2" resource. Resource typing provides managers with additional information in selecting the best resource for the task. UNCONTROLLED FIRE Any fire which threatens to destroy life, property, or natural resources, and (a) is not burning within the confines of firebreaks, or (b) is burning with such intensity that it could not be readily extinguished with ordinary tools commonly available. UNDERBURN A fire that consumes surface fuels but not trees or shrubs. (See also Surface Fuels) UNIFIED AREA COMMAND A unified area command is established when incidents under an area command are multi - jurisdictional. (See Area Command and Unified Command) UNIFIED COMMAND In ICS, unified command in a unified team effort which allows all agencies with responsibility for the incident, either geographic or functional, to manage an incident by establishing a common set of incident objectives and strategies. This is accomplished without losing or abdicating authority, responsibility, or accountability. UNIT The organizational element having functional responsibility for a specific incident planning, logistics, or finance /administration activity. UNIT ADMINISTRATOR (LINE OFFICER) The individual assigned administrative responsibilities and delegated signing authority for an established organizational unit, such as Forest supervisors or District Rangers for the Forest Service, District Manager for the Bureau of Land Management, Area Forester, District Forester, or State Forester as designated for the State Forest Service, Agency Superintendent for the Bureau of Indian Affairs, Park Superintendent for the National Park Service, and Refuge Manager (Project Leader) for Fish and Wildlife Service. May also include a county commissioner at the local level. UNITED STATES AGENCY FOR INTERNATIONAL DEVELOPMENT Provides foreign assistance to developing countries in order to further America's foreign policy interests in expanding democracy and free markets while improving the lives of the citizens of the developing world. UNITED STATES DEPARTMENT OF AGRICULTURE The government agency responsible for regulating the safety and development of food, agriculture, and natural resources. Appendix A -55 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eaglq County Emergency Operations Plan UNITY OF COMMAND The poncept by which each person within an organization reports to one and only one designated person. USAID United States Agency for International Development USDA U.S. Department of Agriculture USFS U.S. Forest Service USdS U.S. Geological Survey USA}R Urban Search and Rescue VACCINE A preparation consisting of antigens of a disease - causing organism which, when introduced into the body, stimulates the production of specific antibodies or altered cells. This produces an immunity to the disease- causing organism. The antigen in the preparation can be whole disease - causing organisms (killed or weakened) or parts of these organisms. WH Valley View Hospital VALUES TO BE PROTECTED Include property, structures, physical improvements, natural and cultural resources, community infrastructure, and economic, environmental, and social values. VECTOR Animal that carries a disease from animal to human (usually insects). VECTORS Directions of fire spread as related to rate of spread calculations (in degrees from upslope). VFDI Vol teer Fire Department VIR LENT High y lethal; causing severe illness or death. VIR S Any of various simple submicroscopic parasites of plants, animals, and bacteria that often cause disease and that consist essentially of a core of RNA or DNA surrounded by a protein coat. Unable to replicate without a host cell, viruses are typically not considered living organisms. VOAD Voluntary Organizations Active in Disaster WMC Vail Valley Medical Center WARNING The alerting of emergency response personnel and the public to the threat of extraordinary danger and the related effects that specific hazards may cause. A warning issued by the NWS (e.g., severe storm warning, tornado warning, tropical storm warning) for a defined area indicates that the plrticular type of severe weather is imminent in that area. WATCH Indication by the NWS that, in a defined area, conditions are favorable for the specified type of severe weather (e.g., flash flood watch, severe thunderstorm watch, tornado watch, tropical storm watc ). WA ER YEAR Hydr logists dealing with surface -water supply use the 12 -month period, October 1 through September 30. The water year is designated by the calendar year in which it ends and which Appendix A -56 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix A Eagle County Emergency Operations Plan includes 9 of the 12 months. Thus, the year ending September 30, 2005, is called the "2005 water year." (There are a number of reasons for dividing the months in this fashion. The primary one is that it allows all of the seasonal snowfall to be included into the same group). WATERFOWL Birds that swim and live near water, including ducks, geese, and swans. WEAPON OF MASS DESTRUCTION (WMD) Title 18, U.S.C. 2332a, defines a weapon of mass destruction as (1) any destructive device as defined in Section 921 of this title, (which reads) any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than four ounces, missile having an explosive or incendiary charge of more than one - quarter ounce, mine or similar to the above; (2) poison gas; (3) any weapon involving a disease organism; or (4) any weapon that is designed to release radiation or radioactivity at a level dangerous to human life. WECAD Western Eagle County Ambulance District, provide ambulance service to Eagle County generally between Wolcott and Glenwood Canyon. WECMRD Western Eagle County Metropolitan Recreation District WET LINE A fire control line, usually temporary, prepared by treating the fuels with water and/or chemical, which halt the spread of the fire. WFSA Wildland Fire Situation Analysis WHO World Health Organization WILDFIRE Uncontrolled fire burning in forest, brush, prairie, or cropland fuels, or conflagrations involving such fuels and structures. WILDLAND An area in which development is essentially non - existent, except for roads, railroads, power lines, and similar transportation facilities. Structures, if any, are widely scattered. WILDLAND FIRE Any non - structure fire, other than prescribed fire, that occurs in the wildland. ❑ An unplanned wildland fire requiring suppression action, or other action according to agency policy, as contrasted with prescribed fire burning within prepared lines enclosing a designated area, under prescribed conditions. ❑ A free burning wildfire unaffected by fire suppression measures. WILDLAND FIRE SITUATION ANALYSIS (WFSA) A decision - making process that evaluates alternative wildfire suppression strategies against selected environmental, social, political, and economic criteria, and provides a record of those decisions. WILDLAND FUELS Any organic material, living or dead, in the ground, on the ground, or in the air that will ignite and burn. WILDLAND URBAN INTERFACE (WUI) The line, area, or zone where structures and other human development meet or intermingle with undeveloped wildland or vegetative fuels. WIND The horizontal movement of air relative to the surface of the earth. WIND ADJUSTMENT The adjustment of observed or predicted open wind speed to eye -level or mid -flame wind speed. Appendix A -57 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix A Eagle County Emergency Operations Plan WI ADJUSTMENT FACTOR The atio of mid -flame wind speed to open wind speed. WIND COEFFICIENT A dimensionless coefficient representing the effect of wind speed on propagating flux in the Roth rmel (1972) surface fire spread model. WI DIRECTION The irection of the wind vector. WI - DRIVEN WILDFIRE A wodland fire in which the power of the wind exceeds the power of the fire. WINDFALL A tr& that has been uprooted or broken off by the wind. WIND GUST A period of high wind speed during which the instantaneous wind speed exceeds the 10- minute average wind speed by 10 knots (11.5 mi/h; 5 m/s). WIND LIMIT The theoretical mid -flame wind speed above which increases in wind speed do not increase rate of spread or fireline intensity when using the Rothermel (1972) fire spread model. WIND SPEED The horizontal rate of movement of a parcel of air at a given point. WIND VECTOR The magnitude and direction of the wind coefficient. WIND VELOCITY The speed and direction of air movement. WMD Weapon of Mass Destruction WORLD HEALTH ORGANIZATION An agency of the United Nations established in 1948 to further international cooperation in improving health conditions. WPA Wireless Priority Service. Provides priority telephone routing for wireless devices (see GETS) WRITE YOUR OWN (WYO) PROGRAM / COMPANIES A cooperative undertaking of the insurance industry and FEMA begun in October 1983. The WYO Program operates within the context of the NFIP and involves private insurance carriers who issue and service NFIP policies. WUI Wildland Urban Interface ZONE A geographical area shown on a Flood Hazard Boundary Map or a Flood Insurance Rate Map that refle s the severity or type of flooding in the area. ZO WEATHER FORECAST A po ion of the general fire weather forecast on a regular basis during the normal fire season specifically to fit the requirements of fire management needs (i.e., time, areas, and weather elements). These zones or areas are a combination of administrative and climatological areas, usually nearly the size of an individual forest or district. ZOONOSES Diseases that are transferable from animals to humans. A -58 Glossary of Terms and Acronyms Eagle County Emergency Operations Plan Appendix C Eagle County All -Risk Mutual Aid Agreement March 2010 ESF #1 — Appendix C Eagle County Emergency Operations Plan AGREEMENT FOR MUTUAL AID THIS AGREEMENT FOR MUTUAL AID, hereinafter referred to as "this Agreement," made and entered into as of , 20_ by and between Eagle County, it's offices, and the following Municipalities and Special Districts upon their authorized execution of this Agreement (hereinafter referred to as 'Parties" or singularly as 'Party "), by and through their respective Town or City Councils or Board of Directors or Board of County Commissioners and Elected Officials; each listed below, Eagle County Eagle County Coroner Eagle County Sheriff Town of Avon Town of Basalt Town of Eagle Town of Gypsum Town of Minturn Town of Red Cliff Town of Vail Bachelor Gulch Metropolitan District Basalt & Rural Fire Protection District Beaver Creek Metropolitan District Cordillera Metropolitan District Eagle County Health Service District Eagle River Fire Protection District Eagle -Vail Metropolitan District Greater Eagle Fire Protection District Gypsum Fire Protection District Rock Creek Volunteer Fire Department Upper Eagle River Water & Sanitation District Vail Clinic, Inc. Appendix C -1 All -Risk Mutual Aid Agreement Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix C Eagle County Emergency Operations Plan Vail Resorts, Inc. Western Eagle County Ambulance District WITNESSETH: WHEREAS, each of the Parties hereto desire to aid and assist each other by the exchange of services and equipment for the purposes of preserving the health, safety and welfare of their inhabitants, and, WHEREAS, the danger of catastrophes to the public welfare knows no jurisdictional boundary; and, WHEREAS, the Colorado General Assembly has authorized such intergovernmental mutual aid agreements by the provisions of Section 29 -1 -203 and 29 -5 -101 through 29 -5 -109 C.RS.; and, WHEREAS, the Colorado General Assembly has encouraged local and inter jurisdictional disaster planning in the provisions of Section 24 -32 -2001, the "Colorado Disaster Emergency Act of 1992" ; and, WHEREAS, each Party will in good faith, make an attempt to assist the other based on their needs and specific request; and WHEREAS, through greater cooperation in mutual aid, each Party may have greater resources available to aid their community in time of disaster; NOW, THEREFORE, it is agreed to as follows: Appendix C -2 All -Risk Mutual Aid Agreement Eagle County Emergency Operations Plan March 2010 ESF #1 —Appendix C Eagle County Emergency Operations Plan ARTICLE 1 PURPOSE AND SCOPE 1.1 SCOPE This Agreement shall be effective between the Parties who are signatories, upon their execution of this Agreement, regardless of when a Party listed herein, may execute this Agreement. The withdrawal-of any Party from this Agreement by termination or as otherwise provided shall not affect the validity of this Agreement between the signatory Parties who have not so withdrawn. It is the intent of this agreement that aid be requested for those incidents that exceed the requesting Party's capability to cope or to such extent that the incident is, or could be expected to assume the proportions of a disaster. It is understood between the Parties that this Agreement shall not supersede any pre- existing agreement of any Party. 1.2 TYPES OF ASSISTANCE Any Party to this Agreement may request aid of another Party or Parties for the purpose of assisting in controlling or combating a disaster, whether human caused or naturally occurring, in accordance with the Eagle County Emergency Operations Plan, which plan shall indicate certain procedures of an operational or administrative nature. As an administrative function, the Parties to this Agreement may revise Eagle County Emergency Operations Plan as needs or requirements may dictate, as determined by the Parties by majority written consent. Proposed revisions to the Eagle County Emergency Operation Plan shall first be distributed to the Parties. When written objections are not received from any Party after 30 days, consent shall Appendix C -3 All -Risk Mutual Aid Agreement Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix C Eagle County Emergency Operations Plan be deemed to have been received. Any Party aggrieved by revisions to the Eagle County Emergency Operation Plan may terminate as provided in Section 2.2. Assistance may be requested by any Party, without limitation to the type of disaster, whether for law enforcement, fire, emergency medical, public health, public works or other catastrophe. 1.3 LIMITATIONS No Party to this Agreement shall be required to make resources, equipment or personnel, or other form of assistance available or render any service to the requesting Party when, by doing so, would impair the Party's ability to provide effective emergency services within its own service area. The Party requested to provide aid shall determine, in its sole discretion, what resources, services or personnel, if any, can be reasonably provided. 1.4 INCIDENT COMMAND AND CONTROL No Party to this Agreement shall request assistance of another Party or Parties without having established an Incident Command System; and, it shall be required that the Parties who may perform under the terms of this Agreement implement an Incident Command System capable of providing for the safety, logistical needs, and operational direction for the incident or event. Further, each Party shall assume the responsibility for planning and preparedness with respect to local jurisdiction and for execution of this Agreement. 1.5 ADDITIONAL PARTICIPANTS This Agreement is intended to serve as an all risk, all hazard agreement for all disciplines with a responsibility for emergency response and/or management, and whose service areas exist within Eagle County. ARTICLE II TERM AND TERMINATION Appendix C -4 All -Risk Mutual Aid Agreement Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix C Eagle County Emergency Operations Plan 2.1 TERM AND TERMINATION The initial term of this Agreement shall commence on the execution of this agreement by all Parties hereto and shall end on December 31, 2010. This Agreement shall automatically by renewed for successive one (1) year terms, beginning on January 1, 2011. 2.2 TERMINATION. "Any Party may terminate this Agreement upon thirty (30) days prior written notice to all other Parties. The notice of termination by a Party or Parties shall not terminate the Agreement in total, and the Agreement shall remain in effect for non - terminating Parties." ARTICLE III JURISDICTION AND AUTHORITY TO EXERCISE THIS AGREEMENT 3.1 JURISDICTION It is understood that Parties providing aid to a requesting Party are in charge of their personnel, equipment and resources and may follow their agency's standard operating procedures to carry out assignments under the Incident Command System. All Parties providing aid shall follow the action plan for the incident, as determined by the Incident Commander. 3.2 AUTHORIZATION TO REQUEST AID When mutual aid is requested, the Parties shall notify each other as stipulated in the Eagle County Emergency Operation Plan. ARTICLE IV Appendix C -S All -Risk Mutual Aid Agreement Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix C Eagle County Emergency Operations Plan INDEMNIFICATION & INSURANCE 4.1 INDEMNIFICATION & LIABILITY The officers, employees or volunteers of the aiding party shall be and remain officers, employees or volunteers of the aiding party, and no officer, employee or volunteer shall have any pension, compensation, civil service status or other right with respect to the requesting party under any circumstances. Further, the requesting party shall not be called upon to assume any liability for the direct payment of any salary, wage or compensation to any officers, employees, or volunteers of the aiding party. Further, the requesting party shall not be liable for compensation or indemnity to any officer, employee, or volunteer of the aiding party for any injury or illness arising out of services provided under this Agreement. Nothing in this Agreement shall be construed as a waiver by any party of the protections provided by the Colorado Governmental Immunity Act, Section 24 -10 -101, et seq., C.RS. Any liability to persons who are not parties to this Agreement arising because of the negligence or tortuous act of any party or its employees, volunteers, or agents from the time they respond to an incident subject to this Agreement until they return to their home jurisdiction shall be imposed upon such party. As between the parties, liability arising from the negligence or tortuous actions of each party of its employees, volunteers, or agents and resulting in damages to another party is waived by the damaged party and the parties shall hold each other harmless; except that in the case of damages resulting from willful or wanton actions or intentional torts, in which case the party whose acts, or whose employee's acts were willful or wanton or constitute intentional torts shall be liable for the same. Notwithstanding the other provisions of this Section, a party requesting assistance shall be responsible for any and all damages to or consumption of an assisting party's equipment, that would be unavoidable through the execution of reasonable care, from the time the assisting party arrives at an incident location until the assisting party is released. For the purposes of this Section, the term "equipment" shall include all equipment, tools, supplies, personal protective equipment which are not a fixture of the apparatus or vehicle. It is the intent of this provision to contractually reallocate liability for damages from that provided by Section 29 -5 -108, C.R.S. Appendix C -6 All -Risk Mutual Aid Agreement Eagle County Emergency Operations Plan March 2010 ESF #1— Appendix C Eagle County Emergency Operations Plan 4.2 INSURANCE Each party shall, during the term of this Agreement, or any renewals or extensions hereof, maintain the following types of insurance coverage, as may be applicable, with companies and in amounts indicated hereinafter. A. Comprehensive and liability coverage in the initial minimum amount of $150,000/$600,000, and thereafter in such amounts equal to or in excess of the limits of governmental liability provided in Colorado Governmental Immunity Act. Such coverage shall insure the common inclusions of premises operations, products /completed operations, contractual liability, independent contractors, broad form property damage and personal injury. B. Professional liability insurance coverage in the initial minimum amount of $150,000/$600,000, and thereafter in such amounts equal to or in excess of the limits of governmental liability provided in Colorado Governmental Immunity Act. C. Automobile insurance liability coverage in the minimum amount of $150,000/$600,000. Such coverage shall include other common coverage's provided by insurance companies such as uninsured motorists and no fault coverage. D. Worker's compensation insurance, pension, disability and unemployment insurance for officers, employees, and volunteers. ARTICLE V MISCELLANEOUS 5.1 ASSIGNMENTS Except for consolidation or merger of one or more of the Parties, no Party shall voluntarily or involuntarily assign, delegate, subcontract, pledge, or encumber any right, duty, interest in whole or in part of this Agreement without mutual consent of all Parties. 5.2 AMENDMENTS This Agreement may be modified, amended, changed, or terminated, in whole or in part, by Appendix C -7 All -Risk Mutual Aid Agreement Eagle County Emergency Operations Plan March 2010 ESF #I — Appendix C Eagle County Emergency Operations Plan agreement of the majority of Parties in writing. 5.3 WAIVER The waiver of any breach of any of the provisions of this Agreement by either Party shall not constitute a continuing waiver of any subsequent breach by that Party either of the same or of another provision of this Agreement. 5.4 HEADINGS FOR CONVENIENCE ONLY The articles, sections, paragraph headings, captions, and titles contained herein are intended for convenience and reference only, and are not intended to define, limit or describe the scope or intent of any of the provisions of this Agreement. 5.5 SEVERABILITY Invalidation's of any of the provisions of this Agreement, or of any paragraph, sentence, clause, phrase, or word herein, or the application thereof in any given circumstance, shall not affect the validity of the remainder of this Agreement. 5.6 TIME OF THE ESSENCE Time is of the essence for the performance of each and every provision hereof. 5.7 GOVERNING LAW This Agreement shall be construed in accordance with the laws of the State of Colorado. Venue for this agreement shall be in Glenwood Springs, Colorado. 5.8 MULTIPLE COPIES Appendix C -8 All -Risk Mutual Aid Agreement Eagle County Emergency Operations Plan March 2010 ESF #1 — Appendix C Eagle County Emergency Operations Plan This agreement may be executed by the Parties in multiple copies which may be executed separately as to duly authorized signature, each copy of which shall have the same force and effect as an original. 5.9 CHARGES FOR SERVICES All services and assistance provided by one Party to another under this Agreement shall be provided at no cost for use of equipment or personnel unless there are avenues for reimbursement from any source, or except as provided for in Section 4.1. Nothing in this Agreement shall limit assisting Parties from seeking or obtaining compensation, reimbursement or damages from any non -Party. 5.10 COMMITMENT OF RESOURCES Parties providing aid under this Agreement shall commit to a minimum of twenty -four (24) hours. Personnel of the aiding Party may be exchanged at any time so long as all personnel are accounted for, whereby those personnel exchanged are recorded and accounted for at a point typically called the staging location or area. If any Party providing aid requires the immediate release of their resources, the Incident Commander shall be notified of such request and the Party requesting aid shall release all resources of the Party providing aid as immediately as is possible. Such release shall occur through the staging area or location so as to account for all personnel. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first above written. Appendix C -9 All -Risk Mutual Aid Agreement Eagle County Emergency Operations Plan Appendix E Colorado State Emergency Resource Mobilization Plan State of Colorado Emergency Resource Mobilization Plan 7uly 2009 Prepared by: Colorado Resource Mobilization Working Group for the Colorado Division of Fire Safety DIVISION OF FIRE ETY STATE OF COLORADO Contents AdrninistmtkeAuthorizati»nfromnDFSandCDEM —. Error! Bookmark not dmfimed.ErrorUBookmark not Emergency Resource Mobilization Summary .............................................................................................. 4 SECTION1— Plan Overview ........................................................................................................................... 5 SECTION2— Authority .................................................................................................................................. G SECTION3— Implementation ....................................................................................................................... 6 SECTION4— Resources ............................................................................................................................... 11 SECTION5— Reimbursement ..................................................................................................................... 12 APPENDIXA— Definitions ........................................................................................................................... 15 APPENDIX 8 —Activation Request Procedure ............................................................................................ 18 APPENDIX C— Resource Request Message Form ....................................................................................... 19 APPENDIX D— Initial Incident information ................................................................................................. 2O APPENDIX E —Colorado Incident Management Teams (IMT) .................................................................... 21 APPENDIX F —Colorado Land Search and Rescue Annex ........................................................................... 23 APPENDIX G- Delegation mf Authority from the Agency Having Jurisdiction (AH]) .................................. 24 APPENDIX G— Example Delegation of Authority ....................................................................................... 25 APPENDIXH —Code of Conduct ................................................................................................................. 26 APPENDIX |— Statutory References ............................................................................................................ 27 APPENDIX ]— Colorado State Emergency Operations Center (SEOC) ...................................................... 29 ApPEND[XK— RoesandRespmnsibUitiesofPhmnaryStateAgencies ------------------. 30 APPENDIX L—FEM8A Mutual Aid Agreements for Public Assistance and Fire Management Assistance-34 2 G�'0RA�O u ' too LL _ F1RE; Dear Emergency Response Community Members: O�OfadO �Rlon of aY Prepwoda"s Pevvift Response Recovery Attached is the finalized Colorado Emergency Resource Mobilization Plan for 2009. The Mobilization Plan is an all -risk system for the allocation, mobilization, and deployment of resources In the event of a disaster or local incident that requires more resources than those available under any existing Inter jurisdictional or mutual aid agreement. This plan will only be utilized after all local and mutual aid resources have been depleted or will be imminently depleted. We would like to thank the members of the Colorado Emergency Resource Mobilization Committee for their commitment to public safety and the time and effort they dedicated to revising the Colorado Emergency Resource Mobilization Plan for 2009. Sincerely, Kevin R. Klein, Director Colorado Division of Fire Safety Hans Kallam, Director Colorado Division of Emergency Management Emergency Resource Mobilization Summary The plan employs a functional approach which.includes the assignment of responsibilities. Requesting Agency Responsibilities: 1. Request activation of the Emergency Resource Mobilization Plan, through the Division of Emergency Management, via direct verbal request from the County Emergency Manager or as designated in this document using the State Emergency Operations Line ( 303) 279 -8855. 2. Seek assistance in implementing the Mobilization Plan from the Colorado Division of Fire Safety (DFS) in the areas of technical assistance, coordination and management of resource mobilization and development of strategic and institutional relations with partners. 3. Place Resource Orders for specific kinds and types of resources. Resource Typing Definitions may be found online at http://www.dfs.state,co,us. 4. Manage the incident using National Incident Management System (NIMS). 5. Receive deployed personnel and equipment; make work assignments as needed. 6. Curing mobilization, the requesting agency submits a daily status (ICS -209) report to the State EOC. 7. Within 14 calendar days after the demobilization of the incident, return all deployed resources and provide an after - action report to CDEM. 8. Coordinate with the State EOC to request Federal /State reimbursement as appropriate. Assisting Agency Responsibilities: 1. Pre -plan, and inventory personnel and resources. 2. Maintain workers' compensation and liability insurance coverage for those selected for deployment to another jurisdiction. 3. Brief the resource(s) about what to expect, including all potential contingencies and a "worst case" scenario. 4. Have the documentation needed for reimbursement for resources contributed to the incident management effort. 5. C eploy and assist. 6. Cemobilize and return. Key Provisions of the State Mobilization Plan 1. State, local, and private sector partners all have a critical role in Colorado's Resource Mobilization Plan! 2. Resource mobilization has to be planned and sustained for it to succeed. 3. Active support and participation enhances local government self- sufficiency and improves statewide disaster preparedness. 4. Participating agencies should update contact and resource information (inventory) at least quarterly and keep status current. 5. Local jurisdictions should be prepared to implement the plan. 6. A full understanding of the Resource Mobilization Plan entails reading and comprehension of the principles, functions and infrastructure of a broad -based plan for an effective, all hazard emergency planning, and response and recovery capability. 7. J irisdictions should execute the Intergovernmental Agreement for Emergency Management. 8. All jurisdictions should conduct routine review and continuous refinement of existing plans and programs. 9. If you have questions about updating your agency's information, please contact the Division of Fire Safety at 720- 852 -6735 or website http: //dfs.state.co.us. 4 SECTIONI - Plan Overview Purpose The purpose of the Emergency Resource Mobilization Plan (Mobilization Plan) is to provide guidelines to quickly identify, allocate, mobilize and deploy all -risk resources to any Colorado jurisdiction, in the event an incident requires resources beyond those available under any existing inter - jurisdictional or mutual aid agreement. Scope The Mobilization Plan is an all- hazard based plan used to provide resources to any incident beyond local capabilities, which are necessary to protect life, property, the environment, and cultural and economic resources. This plan pertains to requests for resources and does not reflect the protocols for a disaster declaration. Objectives • To provide a system for efficient mobilizing, tracking, allocation and demobilization of emergency resources. • To ensure the requesting unit of government receives the proper equipment and qualified personnel they have requested. The Mobilization Plan: Describes state organizations, resources, and the process for mobilization of resources in response to an incident that exceeds the capabilities or capacity of local and mutual aid resources. Serves as an educational tool for all emergency response personnel to familiarize themselves with the state mobilization system. Establishes procedures for reimbursement for eligible costs incurred as allowed by statute for resources mobilized under this plan. STATE EMERGENCY RESOURCE MOBILIZATION IS NOT A REPLACEMENT FOR LOCAL RESPONSE, AUTO /MUTUAL AID OR REGIONAL RESPONSE PLANS, NOR IS IT A REPLACEMENT FOR THE NATIONAL INTERAGENCY WILDLAND FIRE PLAN. All political subdivisions of the State are encouraged to enter into formal local and regional mutual aid agreements, contracts with private sector vendors, and execute the State of Colorado Intergovernmental Agreement for Emergency Management, as authorized by CRS 29 -1 -203 (vvvvvv.dola.state.co.us/dem/publicationsiaoreeriient.P-dt)- Mutual aid agreements provide for rapid assistance from neighboring jurisdictions to meet the immediate requirements of an incident requiring resources beyond those available from the local jurisdiction. The key elements of mutual aid - quick response from closest resources - cannot be provided by state mobilization. Rapid intervention by mutual aid resources can secure control over an emergency incident that may otherwise continue to escalate. Plan Revision The Director of the Division of Fire Safety shall insure that on a biennial basis, the State Resource Mobilization Working Group will review and update the plan, in coordination with state and local partners. A drafting team will be formed to make recommendations to the Working Group and feedback from all stakeholders will be included throughout the update process. SECTION 2 - Authority The Emergency Resource Mobilization Plan is required under 24- 33.5 -1210, C.R.S, which states: "The Division of Fire Safety shall prepare and administer a statewide mobilization plan to provide for the allocation and deployment of firefighting, emergency medical, and urban search and rescue resources in the event of a disaster or local incident that requires more resources than those available under any existing inter - jurisdictional or mutual aid agreement." In addition, the Mobilization Plan specifically supports the Colorado Disaster Emergency Act of 1992 (24 -32 -2104, C.R.S) and the Colorado Emergency Operations Plan. Furthermore, the Mobilization Plan is administratively adopted by the directors of the divisions of Fire Safety and Emergency Management. More detailed statutory information may be found in Appendix I, page 31. SECTION 3 - Implementation The process to implement the Mobilization Plan begins at the local level. The Mobilization Plan can be implemented, by an authorized individual, once it is determined that resources beyond what are available locally or by existing agreements are needed. The process is described below and graphically represented in the Resource Mobilization Flow Chart on page 8. Authority to Request State Resource Mobilization The authority to request state resource mobilization is vested in the: • County Emergency Manager or Designee • County Sheriff • County Executive • Board of County Commissioners ■ Emergency Manager of a municipality with a population exceeding 400,000 ■ Emergency Manager of a municipality with a population exceeding 100,000 that also eicompasses multiple counties. • Tribal Emergency Manager Incident Commander acting under a direct delegation of authority from any of the above. Only these positions have been vested with the authority to request state resource mobilization. The key prerequisite for requesting state resource mobilization under the Mobilization Plan is to expend local and mutual aid resources prior to implementation. The Incident Commander is responsible for incident management using NIMS and coordination of resources assigned to the incident. Mobilization can be initiated by any of the above authorities through the State Emergency Operations Center (SEOC) at 303 - 279 -8855. The SEOC will assist any political subdivision in implementing the Mobilization Plan at any time. NIMS INCIDENT COMMAND SYSTEM All incidents by which requests for mobilization are requested and authorized must be managed and operated using the NIMS (National Incident Management System), the Incident Command System's (ICS) primary component. 6 The State of Colorado Emergency Resource Inventory Report web site ( http a/ /dfs.state,co.us /Index.htm or https4/l www. co- mobilization.org /login.asox) will provide the latest version of this guide, to include a listing of authorized points of contact, resource typing definitions, the mobilization plan and the forms required for activation. All Hazard Local Incidents The Agency Having Jurisdiction (AHJ) initially responds and utilizes available local resources following local protocols to manage the incident. The AHJ will be involved and responsible for the management of the incident for the duration of the incident, unless preempted by state or federal jurisdictions, regardless of the incident type or complexity. The AHJ may delegate authority to an Incident Management Team (see Appendix E, page 21) Wildland Fires For Wildland Fire incidents exceeding local capabilities, additional resources should be ordered following local protocols and the process contained in their Annual Operating Plan (AOP). Additional resources should first be ordered through the Interagency Dispatch System. If additional resources are necessary and cannot be located in the Interagency Dispatch System, the Mobilization Plan should be implemented. (See Resource Mobilization Flow Chart on page 8.) Local Resources Expended For all other incidents exceeding local incident management capabilities, additional incident resources should be ordered following local and regional protocols and the Mobilization Plan. Roles /Responsibilities: Local governments will utilize available resources within their jurisdiction. Local minimum response capability needs to be maintained for other incidents that might a rise. Implementation of the Mobilization Plan can be used for move -ups and back fill. Mutual Aid Resources Expended Use standard dispatch protocols to request resources from Mutual /Auto Aid partners. This includes contracted agency assets acquired through written Mutual /Auto Aid agreements in place with private entities. Note: The size of the mutual aid network varies from agency to agency. It is important that mutual aid agreements be formalized in writing prior to an incident. Agency Having 3urisdiction Contacts Approved Emergency Manager for Assistance Roles /Responsibilities: ■ Requesting agency AHJ is responsible for contacting the emergency manager or direct designee. • County resources, beyond those already involved in the incident, should be utilized next. • When available county resources are expended, the approved emergency manager or designee may request resources under the Resource Mobilization Plan. Verbal requests must be followed with a written request for assistance. ■ A Resource Order Form should be completed by requesting agency (Form ICS -213 RR Appendix C, page 19). Figure 1, Resource Mobilization Flow Chart Local resources Incident ► sufficient to Yes ► Manage Incident occurs Manage Inc +dent 3 — ► _ A No - -- No -- — - - -- Additlona� No Wildland Fire? Follow Annual Yes ►' Operating Plan 111- Resources Necessary ? No Yes Manage Throuqh Yes Land -based Utilize Interagency County Shenfi Search and Dispatch System , Rescue 7 ' No EFF and WERF No 'Addibonal\, �� Additional < Resources } - -_ Resources local mutual ? �----- --_TU6Gze r`- ._--- ir0 - -- - -- --- -s�`W7—s-ar, - - ► Yes No f Contact CSRB 'Additional 80G -59:i -2772 �` Resources - * Necessary 2' I `\ .yf Yes ♦ Yes Additional Resources Yes ► Additlonal''- NecessarNj Contact Approved ► Resources I Local Emergency Necessary3- Manager (� pg 6) Contact CDEM [Emergency No Yes Line to � * Activate 1 Mobilization Plan Utilize county / _303 - 279 -OM regional assets 6 Manage Incident Any SEOC processes resource orders 1 � Demobilize State DFS departments ROSS through i SEOP CDEM requests federal /'Additional assistance and /or EMAC 4 - Yas - — C Rewwoees assistance necessary 8 ► Demobilize i A ► Manage Incident A No Emergency Manager or Designee Requests Assistance through CDEM Roles /Responsibilities: • Local disaster declaration(s) is (are) prepared (if applicable) and appropriate forms are initiated. A local disaster declaration does not have to be made in order to implement the Mobilization Plan. It is understood that a small -scale or non - emergency incident may require specialized resources that are not available locally or through mutual aid and that the Mobilization Plan can be implemented for those necessary resources. • A Resource Order Form (Form ICS - 213 RR, Appendix C, page 19) is completed by requesting agency via the county emergency manager. • Local governments are responsible for communicating which resources are currently involved, and knowing what types of resources are being requested and their anticipated assignment. CDEM duty officer confirms request and initiates State EOC /MACC activation as appropriate. • When requesting activation of the plan, complete the ICS 213 RR (Appendix C) using resource typing definitions with specific job assignments for responding resources, travel radio channel, AHJ point of contact and contact numbers, and staging area location and address. ■ CDEM and DFS will provide technical assistance for resource ordering. • An Initial Incident Information Form (Appendix D, page 20) should be provided to CDEM as soon as is practical. State Emergency Operations Center (SEOC) /Multi Agency Coordination Center (MACC) Activated The SEOP is the primary and general plan for managing incidents and details the coordinating structures and processes used during emergencies in Colorado. Roles /Responsibilities: Colorado Division of Emergency Management (CDEM) • Manages and coordinates State emergency operations and, when necessary, Federal resources; • Operates the State Emergency Operations Center (SEOC); ■ Notifies DFS to activate the Mobilization Plan; ■ Coordinates with State departments for state resource assignments; and, • Collects information for situational awareness. Colorado Division of Fire Safety (DFS) • Maintains resource inventory and the Resource Ordering and Status System (ROSS); • Responds to the SEOC when requested by CDEM; • Assists the Incident Commander in identifying resource needs, as necessary; • Processes resource orders received in the SEOC; and, • Assists CDEM as necessary. Note: SEOC /MACC may consist of a single staff person or be staffed to full capacity, dependent upon the scope of the incident. SEOC Fills Order Roles /Responsibilities: • The SEOC will assign a State of Colorado incident number, generate a Resource Order and Resource Order Number, and locate the appropriate resource(s). • The resource will be assigned a request number generated from the appropriate local dispatch center. The local dispatch center will contact and begin the mobilization of the resource. • Confirmation of the requested resources and its travel information will be relayed back through these channels to notify the requesting AHJ. 0 • Assisting agencies are responsible for advising the State EOC of any need for backfill of mobilized resources. The SEOC will generate a Resource Order and locate the closest available resource(s) meeting the needs of the backfill request. Note: Based on the requested resource and size of the incident, appropriate levels of staffing to support the SEOC will be determined. The SEOC may activate resources through a department operations center, interagency dispatch center, local dispatch center, local EOC, or mission assignment to a State agency. State Agency Assistance All State departments are mandated under the authority of Colorado Disaster Emergency Act of 1992 and the SEOP to carry out assigned activities related to mitigating the effects of a major emergercy or disaster and to cooperate fully with each other, CDEM and other political subdivisions in provicing emergency assistance. Each State department develops and maintains its own internal emergercy operations plan, specific procedures and checklists necessary for accomplishing assigned tasks. State departments retain administrative control of their personnel and equipment when tasked to support other State departments or local jurisdictions. State departments shall maintain detailed logs of personnel and other costs for possible reimbursement and shall provide the information to the Incident Commander. State Resources Expended Roles /Re sponsibilities: • Iii the event all available resources within the State have been depleted or mobilization of resources from an adjoining State allows for quicker response, orders will be placed through the appropriate CDEM defined ordering process such as the Emergency Management Assistance Compact (EMAC) for State -to -State mobilization. Demobilization It is the responsibility of the incident commander to be fully aware of the extent and capacity of resources at his or her disposal. The demobilization process is as important as mobilization in maintaining the incident commander's knowledge of resources available at any given time. The incident commander is responsible for ensuring that a demobilization plan is developed and preferably distributed 24 hours prior to the first anticipated release. The plan will involve personnel from all [CS functions in order to provide full resource accountability. Effective demobilization requires that personnel sign out of service and depart from the incident scene in an organized and responsible manner. To facilitate an orderly and cost effective demobilization process, an accurate and complete compilation of records of time, supplies, and equipment expended in handling an emergency incident is essential. 1. All mobilized personnel will insure that their demobilization orders are validated by the Plans Section; 2. All supervisors will verify all personnel are accounted for, all equipment is properly accounted for, and all forms are properly completed and signed; 3. Demobilization will include stops at the logistics and finance sections. This is the time to communicate and sign -off on all emergency repairs on equipment. (The Finance Section Chief must approve of these prior to demobilization.); 4. T,ie Demobilization Unit Leader will inform the SEOC when resources are released, a iticipated travel route, and estimated time of return; the State will notify the home agency. 5. Demobilized resources will return directly to their home agency or other assignment; and, 6. All personnel will complete the required forms and reports of their assigned position. 10 Debriefing Debriefing should assemble critical information and lessons learned for future reference and areas of improvement. Debriefing should consist of: 1. An assessment of hazardous materials encountered or involved, and a report of personnel exposure records; 2. An evaluation of personnel and confirmation status of any injuries or illness prior to release. May include critical incident stress activities and follow -up personnel names and phone numbers for future critical incident stress debriefing; 3. A summary of activities of each section and strike team, task force, or other personnel and equipment, including topics for follow -up and positive reinforcement of their part in the incident. (Written performance evaluations establish a clear understanding of how well the incident was managed by personnel so that areas for improvements can be readily identified.) SECTION 4 - Resources Mobilized Resources Time Commitment: The minimum time commitment for personnel and resources is 72 hours (excluding travel time), unless other arrangements have been made between the Incident Commander and the assisting agency. Responding agencies may, at their option, arrange for partial or full crew replacements after 72 hours. Personnel: Mobilized personnel must be: 1. Trained, qualified, and experienced in the positions for which they are mobilized. 2. Self sufficient for 24 hours. Fully equipped with required personal protective equipment (PPE) and safety equipment. 3. Physically conditioned and fit to perform the tasks assigned. Note: It is recommended that personnel have a travel kit as referenced in Appendix A. Apparatus /Vehicles /Equipment Mobilize reliable and serviceable units. Units found to be unreliable and /or unsafe may be decommissioned by the Ground Support Unit at any time. Decommissioned units are not eligible for any payments until returned to service by the Ground Support Unit. Private Sector Resources Private sector resources may contract with local jurisdictions and, under the terms and conditions of that agreement, become a resource of that jurisdiction. These private contract resources may then be mobilized as a local jurisdiction resource. In such a case, the resource is identified as being from the local jurisdiction, and the Mobilization Plan governs all practices, payment conditions, and rates, just as it does for all other state mobilization resources. Under certain conditions, the State EOC may order and /or contract for commercially available resources as needed by competent local authority to alleviate threats to life, property, and the environment. 11 incident Management Teams An all- hazard Incident Management Team (IMT) consists of personnel from appropriate disciplines (fire, rescue, emergency medical, hazardous materials, law enforcement and public health) trained to perform the functions of the Command and General Staff in the Incident Command System. These functions include Command, Operations, Planning, Logistics, and Administration /Finance, as well as Safety, Public Information, and Liaison. Members of the initial responding departments often fill these functions; however, the size, complexity, or duration of an incident may indicate the need for an IMT to support them. There are five types of IMTs. The level of training and experience of the IMT members, coupled with the identified formal response requirements and responsibilities of the IMT, are factors in determining the "Type ", or level, of IMT. Type 1 and Type 2 IMTs, are organized and tracked at a national level. Type 3 IMTs are a standing team of trained personnel from different departments, organizations, agencies, and jurisdictions within a state or DHS Urban Area Security Initiative (UASI) region, activated to support incident management at incidents that extend beyond one operational period. In Colorado, Type 3 IMTs are formed through the Colorado State Emergency Resources Mobilization Program, IMT Subcommittee. (For more information of IMTs, see Appendix E, page ?1.) Type 3 IMTs do not replace local emergency managers and Incident Commanders, but they assist under a Delegation of Authority Agreement. The purpose of the Delegation of Authority is for the IMT to manage the incident from objectives provided by the AHJ, i.e., legal command and incident decision authority, to the recipient of the delegation, in this case to a designated Incident Commander (IC). Control and management of the incident will be in accordance with prescribed instructions and limitations the AHJ establishes. (See Appendix F, page 21, for more information.) SECTION 5 - Reimbursement Reimbursement In the absence of pre- existing agreements and /or contracts the following shall apply: Expectations for Reimbursement Reimbursement will only apply in situations where local and mutual aid resources have been deployed, mutual aid period has expired, and additional resources are needed and not available at the local level. In such cases, requests will be coordinated at the approved emergency management level, prioritized and forwarded to the State Division of Emergency Management (CDEM). Governmental, non - governmental and private industry (private sector) resources responding to a formal CDEM request (resource order) can expect reimbursement for reliable and serviceable equipment and reimbursement for qualified operators and support personnel as specified herein. Rates are based upon recognized governmental and industry standards and any future rate changes reflected in the standards will apply to Colorado's rate structure. Reimbursement will be in accordance with Interagency Incident Business Management Handbook, Chapters 10 and 20, most recent edition. The Rocky Mountain /Great Basin and State of Colorado Supplements shall apply. Reimbursement for Equipment Resources and Personnel In order to ensure the efficient and effective acquisition and provision of equipment resources, the following will be the reimbursement structure for equipment mobilized by CDEM. Equipment rates specified in this section shall be exclusive of the personnel necessary to operate and /or maintain the 12 equipment resources. The referenced rate structure will be enforced in the absence of other pre- existing agreements or contracts. Units of Government The following rates shall apply to resources supplied by the State of Colorado, counties, cities, towns, municipalities, special districts, and other units of government. (It is the intent that public agencies who mobilize through this plan be reimbursed as close as possible to their actual cost of doing business.) Equipment is eligible for reimbursement after the end of the predefined mutual aid timeframe unless reimbursement is covered by a pre- existing agreement. The reimbursement rate for equipment supplied by units of government shall be the rate agreed to in a current and approved Colorado Cooperative Resource Rate form (CRRF). If no CRRF exists, the rate shall be the rate established by CDEM. The reimbursement rate is intended to cover the total reimbursement available for the cost of ownership, depreciation, maintenance, repair, fuel and oil. The reimbursement rate is exclusive of the personnel component. Units of Government will be reimbursed for personnel who are regular employees of units of government at 1.5 times the employee's normal, burdened, overtime rate. This shall be the only reimbursement for all labor costs associated with providing the personnel component to operate and support the provided equipment. Units of Government will be reimbursed for personnel who are not regular employees of the units of government at the applicable Administratively Determined Rate (AD Rate) provided for in the Interagency Incident Business Management Handbook, Chapter 10 including the State of Colorado and Rocky Mountain /Great Basin Supplements. Liability is based upon state statute. In the absence of a state declaration, financial liability is upon the requesting agency as per state statute. Private Sector Resources The reimbursement rate for equipment supplied by the private sector vendors will be the equipment rental rates agreed to in preexisting contracts with the state or its political subdivisions, or preexisting contracts within the Inter Agency Dispatch System. In the absence of a preexisting contract, the reimbursement rate will be the equipment rental rates published in the Equipment Watch, Rental Rate Blue Book plus fifty percent (50 %). The reimbursement rate is the total reimbursement available for the cost of ownership, depreciation, maintenance, repair, transportation, fuel and oil. The reimbursement rate is exclusive of the equipment operator and support personnel component. When equipment operators and support personnel are supplied by the private sector equipment vendor, their cost will be reimbursed at the prevailing Davis -Bacon Act Rate. This reimbursement shall be the only reimbursement for all labor costs associated with providing the personnel component to operate and support the provided equipment. Current State per diem rates will be used, unless there is another agreed upon rate. Comp Claims All comp claims under this plan will be filed and governed by processes established in the National Wildland Coordinating Group (NWCG) Interagency Incident Business Management Handbook, chapter 70, and latest version. 13 Methods for Seeking Reimbursement When a State Disaster or Emergency is declared, the State of Colorado, Department of Local Affairs, Division of Emergency Management is responsible for payment of all resources ordered throuoh the State Emergency Operations Center and provided by any governmental, non - governmental and /or private sector source in response to State support of an incident. It is understood that cost for such incidents will be shared by local, state and possibly federal governrrents. It is essential that CDEM track all incident resources assigned to the incident make timely payment to those providing resources at the State's request, and pursue local, state, and federal cisaster declarations as necessary to ensure appropriate costs share. The AHJ is responsible for tracking all resources assigned to the incident and their costs and making appropriate cost share reimbursement to the Division of Emergency Management. In the absence of a State of Colorado Disaster Declaration, the reimbursement relationship is between the ordering (AHJ) and the sending agencies /organizations. Equipment rental sourced from either units of government or the private sector shall be managed in accordance with the Chapter 20, Interagency Incident Business Management Handbook, most recent edition including the Rocky Mountain /Great Basin and State of Colorado Supplements. Equipment operators, sourced either from units of government or the private sector shall be managed and shall account for their time in accordance with Chapter 10, Interagency Incident Management Handbook, most recent addition including State of Colorado and Rocky Mountain /Great Basin Supplements. Situations in which Reimbursement Will Not Occur If any of the following situations and circumstances exists, reimbursement may not occur: 1. Resource was not formally ordered by the State DEM on behalf of a local incident and Resource Order Number. 2. Resource was available to the AHJ by signed mutual aid agreement. 3. T,ie sending agency /organization specifically requests not to be reimbursed for personnel or equipment. 4. Sending agency /organization does not submit a timely request for reimbursement with required supporting documentation, generally within 30 days of the close of the incident. Important Note: Incidents with a Federal Disaster Declaration For incidents with a federal disaster declaration, reimbursement will be limited to that allowed under FEMA Disaster Assistance Policy 9523.6, see Appendix L, page 34. 14 APPENDIX A - Definitions The following are definitions of terms used in the Colorado State Emergency Resource Mobilization Plan. Agency Having Jurisdiction (AHJ) - The agency having jurisdiction and responsibility for a specific geographical area, or a mandated function. Agency Representative - An individual assigned to an incident from an assisting or cooperating agency that has been delegated authority to make decisions on matters affecting that agency's participation at the incident. In ICS, Agency Representatives report to the Incident Liaison Officer. Allocated Resources - Resources dispatched to an incident. Annual Operating Plan - Sets forth standard operating procedures, agreed procedures, and responsibilities to implement cooperative wildfire protection on all lands within a county. It is a working document compiled each year by wildfire agencies participating in the Plan, and shall be attached to and considered part of the Interagency Cooperative Fire Protection Agreement, Appropriate Response - The planned strategy for action (in terms of the type, amount, and timing of resources) on an incident which most efficiently meets incident management objectives under current and expected conditions. The response may range from a strategy of prompt control to one of containment or confinement. Assembly Point - A designated meeting location for mobilized resources. Assisting Agency - An agency directly contributing tactical or service resources to another agency. Available Resources - Resources available to respond to incidents beyond their local mutual aid area for a specified extended duration of time. Coordination Center - A facility that is used for the coordination of agency or jurisdictional resources in support of one or more incidents. For the purposes of the Colorado Emergency Resource Mobilization Plan this refers to the Rocky Mountain Interagency Coordination Center. Department Operations Center - A facility operated by a state department to coordinate departmental assets in support of an incident. Incident - An occurrence either human caused or by natural phenomena, that requires action by emergency service personnel to prevent or minimize loss of life or damage to property and /or natural resources. Incident Commander - The individual, by delegation of authority, responsible for the management of all incident operations at the incident site. Incident Command System (ICS) - A standardized on -scene emergency management concept specifically designed to allow its users to adopt an integrated organizational structure equal to the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. Incident Management Team (IMT) - An organization of overhead personnel operating within the Incident Command System with responsibility for the management of resources to effectively accomplish objectives determined for an incident, under the direction of the Incident Commander. 15 Interagency (IA) Dispatch Center - A facility from which resources are assigned to wildland fire incident,;. For the purposes of the Colorado State Emergency Resource Mobilization Plan this refers to the IA Dispatch Centers located in Craig, Grand Junction, Montrose, Durango, Ft. Collins and Pueblo. Inter Agency Dispatch System - A system of interagency agreements and interstate compacts designed to provide resources to wildfire incidents. Local Dispatch - Dispatch offices representing local city /county government emergency response resources. Responds to local incident requests for resources. Mobilization - The process and procedures used by all organizations (federal, state, and local) for activating, assembling, and transporting all resources that have been requested to respond to or support an incident. Normally beyond local and pre agreed upon automatic aid and /or mutual aid. Mobilization Center - An off - incident location at which emergency service personnel and equipment are temporarily located pending assignment, release, or reassignment. Multi- Agency Coordination (MAC) Group - Representatives of involved agencies and /or jurisdictions who come together to make strategic decisions regarding the prioritizing of incidents, and the allocation of resources. When activated, the MAC Group has the responsibility for coordination of assisting agencies in support of a multi- agency or multi - jurisdictional environment. Multi- Agency Incident - An incident where one or more agencies assist a jurisdictional agency or agencies. Multi - Jurisdictional Incident - An incident requiring action from multiple agencies that have a statutory responsibility for incident mitigation. Mutual Aid Agreement - Written agreement between agencies and /or jurisdictions in which they agree to assist one another upon request, by furnishing personnel and equipment. National Incident Management System (NIMS) - Developed by the U. S. Department of Homelard Security Secretary, NIMS establishes standardized incident management processes, protocol;, and procedures that all responders - Federal, state, tribal, and local - use to coordinate and conduct response actions. Operational Period - A defined time period, e.g. 0600 to 0600 hours, in which a specific set of objectives are established for managing incident activities and for which specific resources and personnel are assigned to those activities, as determined by the incident commander. Preparedness Levels - Planned levels of readiness dependent on incident activity, weather, hazard threat, and resource availability. Resource Kind - A classification of resources in the incident command system which refers to function; e.g. hand crew, helicopter, engine, and dozer. Resource Request Number - A unique number assigned by the agency dispatching the resources to the incident. Every resource requested for an incident must have an Order Number assigned to it. The resource order number provides the legal authorization for the movement of incident requested resources and is the reference for all claims. Resource Type - Refers to resource capability. A Type 1 resource provides a greater overall capability due to power, size, capacity, etc., than would be found in a Type 2 resource. 16 Resources - Personnel and major items of equipment available or potentially available to be assigned to incidents. Resources are described in the incident command system by kind and type. Single Resource - An individual, a piece of equipment and its personnel complement, or a crew or team of individuals with an identified work supervisor that can be used on an incident. Staging Area - Locations set up at an incident where resources can be placed while awaiting a tactical assignment. State Emergency Operations Center (SEOC) - A facility operated by the Colorado Division of Emergency Management to coordinate the overall response of state government agencies and assets in support of an incident. State Emergency Operations Plan (SEOP) - The state level plan for actions to be taken by government and citizens when disaster threatens or strikes. It consists of assignment of responsibilities to state agencies, coordinating instructions, staffing, essential facilities, and general operations common to most major emergencies. Strike Team - Specified combinations of the same kind and type of resources, with common communications and a leader. For example, a Type 1 Engine Strike Team generally consists of 5, Type 1 Engines (meeting the minimum equipment and manning standards) under the control of a Strike Team Leader. Task Force - A combination of single resources assembled for a particular tactical need, with common communications and a leader. 17 APPENDIX B - Activation Request Procedure 1. Notify the Colorado Division of Emergency Management (CDEM) Duty Officer at the State Emergency Operations Center (EOC) (303) 279 -8855. 2. Colorado Division of Emergency Management (CDEM) will ask for the following information: • Incident Name ■ Your name and agency • Contact information (phone /cell /pager) ■ Type and location of incident • Situation description ■ Confirmation that local and mutual aid resources are expended or depleted • Contact information for Incident Commander • What type of equipment is being requested and ■ What is the purpose for the equipment (sometimes another type of might be available with the same capability) • What is the weather in the area? • Contact either of the following individuals: • Bill Miederhoff, Resource Mobilization Manager, Division of Fire Safety Work 720 - 852 -6744 Cell 720 - 219 -3411 Office Fax 720 - 852 -6756 Kevin Klein, Director, Division of Fire Safety Work 720 - 852 -6737 Cell 303 - 229 -0602 Marlinda Acevedo, Third Tier Contact, Division of Fire Safety Work 720 - 852 -6743 Cell 720 -255 -3554 • Enter Incident information and request into WebEOC • Contact Operations Manager, Division Director, or Public Information Officer 3. T -ie Mobilization Unit will be activated, contact the incident commander, or designee, and request the following information: • Quantity, kind and type of resources required • Specific assignment or job duties of requested resource ■ Specific reporting location and contact (staging area) ■ Requested time of delivery ■ Communications plan or needs, including travel channel • Person /title making request • Initial incident information forms (Appendix G) Additional requests for resources from the incident commander will come directly to the Mobilization Unit. 18 f� O H y rr� I� H O U it O y a U >C A w a Q o 19 oc U M � U z E Lu �o E 01 7 c 10 > W x c +% $ \ E ai O A p a d E E i O c > > a :: 4. OOL Q OL U y y p p w c E 0. ui of �. u .d A N O u y r N Di M H y L 01 = C J r O L a! u v A L a+ L u d p c A c ;°d GC O +. E p - V 7C A. O1 Q 0 0 �p CL N C c c O 1 4r 01 c aA Q cl O fu y ° 01 A A d C do u .N o � a W n p ,0 a x c !0 cc 01 O T+ a0+ 07 0 01 J u c "a a o, IM 2ft r ro c ci ~ t O = Y m c FA O O 01 O i0 C C m a° Z a L ` O u w N of Vl c E 10 o O Y > � z a Ch acr O m z d N p� V`l E d ^V) W c D: y to d u o > o u y W G b ar 41 a 01 in 41 � a L � a C A o a 1 z z a U. Ix o`••lz O O 14 00 jolsanboU soi ;si60.1 aaueui:i APPENDIX D - Initial Incident Information INITIAL INCIDENT INFORMATION ❑ initial INCIDENT NAME: Information as of: Date: Time: 1:1 Update NAME OF INCIDENT COMMANDER: Call -Back Ncmber(s) of person reporting the incident: INCIDENT INFORMATION AND POINTS OF CONTACT Location: Mobilization Point/Assembly Area: Contact: Phone: INCIDENT INFORMATION__ Short Location Description: Lat/Long: ❑ Accident Aircraft ❑ Accident - Marine ❑ Accident - Rail ❑ Accident Structure ❑ Accident - Vehicle ❑ Earthquake ❑ Emergency Stabilization /BAER ❑ Fire - Debris /Product ❑ Fire - Prescribed ❑ Fire - Structure ❑ Fire - Vehicle ❑ Fire - Wildfire ❑ Fire Rehabilitation ❑ Flooding ❑ Hazard - Biological/Toxic ❑ Hazard - Explosive /Electrical ❑ Hazard - Flammable ❑ Hazard - Radioactive /Nuclear ❑ Mass Earth Movement/Avalanche ❑ Other Support ❑ Preparedness /Preposition ❑ Program Support - Law Enforcement ❑ Program Support - Management ❑ Program Support - Resource ❑ Public Assist - Community ❑ Public Assist - Infrastructure ❑ Public Assist - Public Service ❑ SAR - Marine ❑ SAR - Medical Assist ❑ SAR - Urban ❑ SAR - Wi,dland ❑ Severe Winter Weather ❑ Thunderstorm/Tornado /Wind ❑ Training Classroom ❑ Training - OJT ❑ Training - Proficiency ❑ Training Simulation ❑ Tsunami ❑ Volcano Threat to Human Life /Safety: ❑ Evacuations in progress ❑ No evacuation imminent ❑ Potential future threat ❑ No likely threat Resources threatened (kind(s) and value /significance): Significant events today (closures, evacuations, significant progress made, etc.): Injuries/Casualties: ❑ SAR Underway Notes: COMMITTED RESOURCES Resources Agency < TOTALS Kind/Type of Resource ? SR ST SR ST SR ST SR ST SR ST SR ST SR ST SR ST SR ST TOTAL I Cooperating Agencies: ENVIRONMENTAL INFORMATION Current Weather: Predicted Weather: WS mph /kph 7e Air E WS mph /kph Temp E WD RH % WD RH _ % Conditions: repared By: Pate/ Time Prepared INITIAL INCIDENT INFORMATION WE APPENDIX E - Colorado Incident Management Teams (IMT) In the United States there are five types of Incident Management Teams, two of which, Type 1 and Type 2, are organized and tracked at a national level. An IMT is made up of the command and general staff members in an incident command system (ICS) organization. Persons that fill these command positions for various types of incidents or events have the necessary training and experience to fulfill the specific roles and responsibilities of their ICS position. General Capabilities of Incident Management Teams All- hazards IMT consists of personnel from appropriate disciplines (fire, rescue, emergency medical, hazardous materials, law enforcement and public health) trained to perform the functions of the Command and General Staff in the Incident Command System. These functions include Command, Operations, Planning, Logistics, and Administration /Finance, as well as Safety, Public Information, and Liaison. Members of the initial responding departments often fill these functions; however, the size, complexity, or duration of an incident may indicate the need for an IMT to support them. The level of training and experience of the IMT members, coupled with the identified formal response requirements and responsibilities of the IMT, are factors in determining the "Type ", or level, of IMT. The IMT types are: Type 5: Local Village and Township Level - typically a "pool" of primarily fire or law enforcement officers from several neighboring departments trained to serve in Command and General Staff positions during the first 6 -12 hours of an incident. Type 4: City, County or Fire District Level - a designated team of fire, EMS, and possibly law enforcement officers from a larger and generally more populated area, typically within a single jurisdiction (city or county), activated when necessary to manage a complex incident during the first 6 -12 hours and possibly transition to a Type 3 IMT. Type 3: State, Multi- County, or Metropolitan Area Level - a standing team of trained personnel from different departments, organizations, agencies, and jurisdictions within a state or UASI region, activated to support incident management at incidents that extend beyond one operational period. Type 3 IMTs will respond throughout the State or large portions of the State, depending upon State - specific laws, policies, and regulations. The teams are deployed to assist local jurisdictions and manage an incident to its completion or transition to a Type 1 or 2 IMT. Generally Type 3 teams come with 8 to 20 members. Currently there are three recognized Type 3 IMTs in Colorado. Type 2 National and State Level - a Federally- or State - certified team; has less staffing and experience than Type 1 IMTs, and is typically used on smaller scale national or state incidents. Several dozen Type 2 IMTs are currently in existence, and are organized by Multi State Interagency Coordinating Groups. These teams are primarily available for wildfires. On a limited basis they may deploy to all hazard incidents when there has been a Presidential (Stafford Act) declaration. A Type 2 IMT will come to an incident with approximately 25 to 30 members and is considered to be most effective at smaller and less complex incidents. Type 2 teams are formed within zones or sub - geographic areas of the larger geographic area. As a general rule, Type 2 teams manage incidents with approximately 200 to 500 people assigned to the incident. Type 1 National and State Level - a Federally- or State - certified team; is the most robust IMT with the most experience; is fully equipped and self- contained. Sixteen Type 1 IMTs are now in existence. These teams are supported by Multi State Interagency Coordination Groups, but managed by the 21 National Interagency Fire Center in Boise, Idaho. Their primary mission is wildfire and also, on a limited basis, is available for all hazard incidents under a Stafford Act declaration. A Type 1 IMT will come to an incident with approximately 35 to 40 core members and be able to manage the largest incidents, including those involving branching for effective span -of- control and large scale aviation operations. Their experience with multiple jurisdictions and agencies, complex fiscal situations, high profile public and media events, and sheer size of organizations typically associated with the largest incidents are frequently the reason Type 1 teams are assigned. State Level Utilization of Type 3 IMTs Basic Assumptions • CDEM is the lead agency charged with activation and mobilization of teams at a State Level. A team may deploy within its area of responsibility when requested locally. • CDEM will order IMT and provide them with an initial Delegation of Authority. (See Appendix C.) this should be directly below 15t bullet • CDEM is responsible for communication with Agencies having Jurisdiction (AHJ) to determine status of ongoing incident and their initial needs. This information will be given to an IMT and will help determine staffing and specialty needs. • Local /Regional CDEM representatives are the primary points of contact with AHJ. CDEM representatives serve as the primary communication link to the State CDEM and serve as the State's local line officer. • CDEM is responsible for pursuing disaster funds through local /State /Federal sources. • CDEM is responsible for coordination with other State Agencies and to activate a State level Multiple Agency Coordination Center (MACC) when those resources are needed. • IMTs deployed by CDEM are to be considered State resources for financial costs. Purpose and Scope of the Initial Delegation of Authority from CDEM • The purpose of the Initial Delegation of Authority is to provide the IMT with basic information when mobilizing: What, Why, When, Where the team is being mobilized. • Minimal /initial approved team size and will include considerations for technical specialists. Expect minimum 72 hour deployment. • IMT operating budget and instructions for travel, lodging, meals, etc. • Instruct the team to communicate with the AHJ to determine incident objectives, complexity, required resources, timeframe requested for team arrival and transition, etc. • Instruct the team to receive a Delegation from the AHJ. This and the initial delegation will include a provision for the team's reporting requirements with CEDM local /regional representatives. • Help the AHJ build capacity for responding to future incidents. • Upon demobilization from the incident, receive an evaluation of the IMT's performance from the AHJ. Complexity Analysis Complexity of incidents can vary in scope and requirements for numbers of responding personnel. Teams responding to an incident must analyze complexity to insure safety of local residents and responding personnel. This analysis can also help justify the number of personnel needed for response. Given that incidents in Colorado will rarely reach a level sufficient for a Stafford Act (Presidential) declaration, Type 3 IMTs will manage the majority of large incidents. It is possible that these Type 3 IMTs will manage an incident so complex that it goes beyond the scope of their training and capabilities. The analysis is intended to help teams recognize levels of complexity in order to react proactively and avoid serious consequences. 22 APPENDIX F - Cobrado Land Search and Rescue Annex In Colorado, land search and rescue (SAR) is the statutory responsibility of county sheriffs. Most counties with significant land search and rescue activity, have a local search and rescue team that operates under the authority of the county sheriff. The Colorado Search and Rescue Board (CSRB) is a statewide organization consisting of member search and rescue teams, individual members, and organizational members (primarily county sheriffs). CSRB is charged by the state Division of Emergency Management (DEM) with several important state level land search and rescue functions, and has performed these functions for more than 30 years: 1. State search and rescue coordinator function. a. State SAR coordinators respond to SAR resource requests from local sheriffs and SAR teams and locate the closest appropriate SAR resource to satisfy the request. They may be contacted 24 hrs /day at 800 - 593 -2772. Coordinators use the state SAR coordinator's resource list and the state all hazard resource database to locate and provide SAR resources requested by local sheriffs and /or teams. These resources typically include foot searchers (2/3/4 season and low /high altitude), 4 season technical rescue teams, rotary and fixed wing aircraft, SAR dogs (air scenting, trailing, tracking, cadaver, avalanche), ATV's, snowmobiles, aircraft emergency locator beacon tracking teams, swift water SAR assets, etc. as well as specialized resources such as infra -red sensors, snowcats, etc. SAR resources requested from and provided by the state SAR coordinator are largely volunteers, and, volunteers do not expect reimbursement from the requesting entity. b. SAR coordinators have extensive SAR experience and can often also provide guidance and advice to assist local SAR coordinators, when asked. State SAR coordinators are nominated by their individual SAR teams, endorsed by their respective county sheriffs and the CSRB, and appointed by the governor. More than half of the current 10 state coordinators have in excess of 25 years of individual experience managing land search and rescue incidents. Individual coordinators are on duty 24 hrs /day for a 7 day period, starting at noon on Friday, and should respond to calls to the 800 number within 10 -15 minutes. Each coordinator typically handles 1 or 2 mutual aid requests (and /or AFRCC coordination calls) during each week duty period. 2. Overhead team assistance. Most land SAR incidents are resolved by the local jurisdiction in less than 24 hrs, but, occasionally, incidents may continue for multiple operational periods. CSRB can supplement local SAR management capabilities, if requested - either by providing single ICS position resources or by providing a more complete overhead team to manage the land SAR incident under a delegation of authority from the authority having jurisdiction (AH]). The CSRB land SAR overhead team uses the NIMS Incident Command System (ICS); unique SAR management functions (and forms) are included in many of the ICS positions. 3. Statewide SAR training. CSRB has an extensive statewide land SAR training program. Courses are offered periodically at locations around the state and at a statewide conference and training academy offered each summer on alternating years. Most of the courses offered are taught and recognized nationally. For additional information concerning land SAR training, see www.CSRB.org. 23 APPENDIX G - Delegation of Authority from the Agency Having Jurisdiction (AHJ) Purpose and Scope of the Delegation of Authority The purpose of the Delegation of Authority is for the IMT to manage the incident from objectives provided by the Requesting Agency AHJ (i.e. legal command and incident decision authority) to the recipient of the delegation, in this case to a designated Incident Commander (IC). The Delegation of Authority is a written delegation for management of the incident to the designated IC. Control and management of the incident will be in accordance with prescribed instructions and limitations. The Delegation of Authority provides: 1. Delegation (from the Requesting Agency(s) having Jurisdiction) of full or partial responsibility and authority for incident management under prescribed terms and conditions. 2. Terms, conditions and limitations of the authority granted. 3. Local policy (established in view of legal, financial, and political considerations). 4. Delineation of line of authority (source of continuing local direction). 5. Special considerations for control and management 6. Direction for unified command. 7. Documentation requirements. 8. Direction for media relations and approval of releases. 9. Termination conditions. 10. Other terms and conditions established by the AHJ administrator. 11, CDEM will appoint an agency representative A Delegation of Authority may only be granted by official action of the political governing body of the AHJ. However, it may, by appropriate resolution, entrust the power to make that delegation to a specified jurisdiction official (e.g. city manager, mayor, police or fire chief or Sheriff) upon certain conditions, thus assuring timeliness and continuity of effective management and control. For maximum effectiveness, a procedure for the timely granting of a Delegation of Authority should be in place zs an emergency planning measure. Understand that a Delegation of Authority is not an abdication of responsibility or authority, but rather a means of assurance in an unusual emergency setting by providing for an assignment with prescribed conditions and limitations. The authority granted must be broad enough to ensure that local policy and priorities can be effectively and feasibly implemented. Accountability must be provided for, limitations as to scope, time and /or incident may be included, and the power of review and termination retained in the Delegation of Authority. 24 APPENDIX G - Example Delegation of Authority Incident Name is assigned as (name of designee) (position delegated) As Incident Commander, you are hereby delegated full authority and responsibility for managing the emergency activities within the framework of law, agency policy, and direction provided. Your primary responsibility is to organize and direct your assigned resources for efficient incident management. Specific considerations for this incident covering control and management and other concerns are: This Delegation of Authority shall terminate upon written notice from the undersigned granting authority. Local Incident Commander Title Agency Date/Time 25 APPENDIX H - Code of Conduct It is the duty of personnel mobilized under the Mobilization Plan to maintain high standards of performance and conduct that will promote public trust and provide the best possible service to the citizens of Colorado. Personnel are expected to demonstrate cooperation, efficiency, integrity, and accountability in the performance of their duties. It is expected that all mobilized resources will conduct themselves in a professional manner, meet the performance standards of their position and comply with all local, State and federal laws. Your actiohs, attitude, and work ethic will be scrutinized by those with whom you work and interact and by the citizens being served. You represent the State of Colorado, your county, your city, or your department as an individual and as a team member. Work hard, learn as much as you can, and come home safe. Specific expectations: • Adhere to applicable safety standards. All mobilized individuals have a responsibility to each other to he alert to and communicate all safety hazards and near misses to the immediate supervisor or the incident management team safety officer. All injuries incurred while mobilized must be immediately reported to the immediate supervisor. • Adhere to the chain of command, become familiar with whom you are working, follow directions, anc keep your supervisor informed. You are responsible for understanding your assignments and instructions. If in doubt, immediately ask for clarification. • Drive vehicles in a safe and courteous manner at all times. Use all appropriate safeguards, including backing guides. • Wear your PPE when assigned and an appropriate uniform when on the incident. • Harassment of any kind against co- workers, supervisors, citizens, contractors or others based on rac color, national origin, age, gender, disability, religion, marital status, or any other class protected by civil rights laws will not be tolerated and will result in immediate demobilization. • Misconduct, insubordination, refusal to follow orders or directives, dishonesty, inattention to duty, carelessness or any conduct that you know or should know is improper behavior will not be tolerated and may result in immediate demobilization from the incident, and notification of the home agency. • Knew and follow the procedures in the Mobilization Plan. • Alcohol and non - prescribed medication other than over - the - counter - medication shall not be transported or consumed. This includes during transit to and from your home departments. • Firearms are not allowed unless it is a requirement of your assigned position. • You are required to report to your immediate supervisor any medical condition that may arise that will interfere with your ability to safely perform your assigned tasks. 0 APPENDIX I - Statutory References 24 -33.5 -1210. Resource mobilization plan - fire - emergency medical services - search and rescue. Subject to the availability of federal funds, the division shall prepare a statewide mobilization plan to provide for the allocation and deployment of firefighting, emergency medical and urban search and rescue resources in the event of a disaster or local incident that requires more resources than those available under any existing inter - jurisdictional or mutual aid agreement. The mobilization plan created pursuant to this section shall be developed in coordination with appropriate federal, state, and local government agencies. The plan shall include mobilization procedures and may include provisions for reimbursement of costs and shall address liability issues. 24 -33.5 -108. Statewide fire fighting resource database - creation. For purposes of this section, "State and local fire fighting agency" means any fire department, fire protection district, or fire fighting agency of the State and any of its subdivisions and of any town, city, and city and county, regardless of whether the personnel serving such department, district, or agency are volunteers or are compensated for their services. 2. (a) Not later than December 31, 2001, the department, using its own computer resources, shall develop and maintain a centralized computer database that includes a listing of all fire fighting resources located within Colorado. (b) The database created pursuant to paragraph (a) of this subsection (2) shall contain apparatus and equipment inventories, personnel counts, resource status, such other information relevant to the efficient tracking and allocation of fire fighting resources, and a listing of all supplemental funding sources available to state and local fire fighting agencies. The information in this database shall be included with the information required to be collected and maintained pursuant to section 25 -1.5 -101 (1) (p), C.R.S. No data gathered for or stored in this database shall contain personally identifying information without prior notice to the involved individual. The database is not intended to be used in place of the existing interagency wild land fire dispatch system. (a) The department shall encourage State and local fire fighting agencies to enter the information described in paragraph (b) of subsection (2) of this section into the database via the internet and provide a means for such data entry. All data entered into the database shall be verifiable by the department. The data shall be updated by the State and local fire fighting agencies as necessary. (b) The database shall be accessible via the internet to all state and local fire fighting agencies for the purpose of efficiently tracking and allocating fire fighting resources in the event of a disaster or local incident that requires more resources than those available under any existing inter - jurisdictional or mutual aid arrangement. 4. The department shall establish guidelines for the development and maintenance of the database created pursuant to subsection (2) of this section so that State and local fire fighting agencies can easily access the database. Such guidelines shall be developed with input by State and local fire fighting agencies. 27 29 -22 -110. Colorado State Patrol to provide information. The Colorado State Patrol shall compile and maintain information on the emergency response capabilities of public and private agencies throughout the state to enable the state patrol to answer any inquiry concerning the nearest agencies or entities available to contribute equipment and personnel to aid in the emergency response to any hazardous substance incident. The State Patrol shall also compile and maintain information regarding which local, state, or federal agencies or entities should be notified of any hazardous substance incident. The State Patrol shall establish, maintain, and publicize a telephone service to make such information available to the public twenty -four hours each day and shall notify each emergency response authority designated in or pursuant to section 29 -22 -102 as responsible for the emergency response to a hazardous substance incident of such service. With respect to the powers and duties specified in this section, the State Patrol shall have no rule- making authority and shall avail itself of all available private resources. The State Patrol shall coordinate its activities pursuant to this section with the Department of Public Health and Environment and the Department of Local Affairs. 28 APPENDIX I - CobradD State Emergency Operations Center (SEOC) Level V — Day -to -day operations. The focus is on planning, training and exercising with an awareness of pending situations. Level IV — Following an informational call from an impacted jurisdiction, this is typically a monitoring phase. Notification is made to those State agencies that may need to take action as part of their everyday responsibilities. The SEOC delegate assumes responsibility for fulfilling all of the functional responsibilities. Level III— When a call is received from an impacted jurisdiction inquiring about possible State -level assistance, a limited activation or heightened awareness for all EOC staff will occur. The SEOC will be initially staffed (if activated) using available DEM personnel for business hours only. Selected State Department Emergency Response Coordinators (ERCs) will be called in, if necessary. Level II — Dependent upon the scope of the incident, limited (or higher) activation of the SEOC will occur. (This may be reduced to heightened awareness after threat assessment.) All State departments and other agencies are alerted for possible staffing requirements. DEM personnel and other agency representatives, will staff the SEOC, as necessary. Activation of the State Resource Mobilization Plan could occur. Deployment of a Liaison Officer is likely if the incident is within the State or immediately adjacent to the Colorado border. Twenty four -hour SEOC activation is considered at this level. Level I —Full activation of the SEOC with representatives from lead and supporting State departments and other agencies. (This may be reduced to a lower level activation after threat assessment.) Full 24 -hour a day staffing may be required. Primary Telephone contacts: Operations Desk 720 -852- 6656/6657 Communications Office 720 - 852 -6603 Public Information Officer 720 -852 -6654 Plans Section 720 - 852 - 6605/6691 SEOC fax 720 - 852 -6753 SEOC fax (back -up) 720 - 852 -6754 ►i7 APPENDIX K - Roles and Responsibilities of Primary State Agencies STATE AGENCIES 2 C T C V 0 h ] N C M C w C1 a a� cb N Y !ti In :F3 m NCO E Q 127, M ♦- d LL w I I Ln i Q i N o9 V I w b n aD U m M O' 'c e ;: 7 V ; > r tL LL LL LL ILL. LL LL y LL LL S � y 2 LL LL LL 0 2 LL LL LL O 8 LL V/ N N U) W W U) �n w UJ W U) N� US w Ui US to Governor s Office L S S S L Div of Emergency S S S S S L S L S S L S S S S L S Manage ent Agriculture S S S S L S S Corrections S S S S S S S S S Educatior S Health Care, Policy S S S S & Finance! Higher Ecucation S S S S S S S S S S Human Services S L S I S S S State Forest L S S S Service Labor & S S S S S S S Em to ant Law S S S S S S S Local Affairs S S S S S S Military & Veterans S S S S S S S S S S S S S S S S Affairs Natural Resources S S S S S S S L S S S S Personnel& L S S S S S S S Administration Public Health & S S S S L S S S S S Environ Public Safe S S L S S S S L L S S Regulatory Agencies S S S S L S S Revenue S S S S Transportation L L S S S S S S S S S S S Treasury S S S S _ American Red S S S S S S S S S Cross The SalvptiQn Arm S S S S S S S S S COVOAG S S S S S S S S S CSRB S L S Private Sector S S S S S Professional S S S S S S S S S S S S Associations L= Lead; S= Supporting 30 Office of the Governor If a major incident were to occur, prepare to issue a Governor's Executive Order declaring a disaster emergency has occurred. Depending upon the situation, the Executive Order will activate the State Emergency Operations Plan (SEOP), identify which agency will lead State response and recovery activities, identify State resources which will be available to respond, temporary suspension of applicable rules and regulations, and /or make available State funding to assist in resolving the incident. If an incident were to occur, the Governor's Office will assume the lead in all information relayed to the public (ESF #15). The Office of Information Technology (OIT) will lead ESF #2 efforts through the development and maintenance of a multi- agency communications infrastructure that will allow all agencies to communicate with their personnel as well as the appropriate contacts for all other agencies directly involved. OIT /Telecom engineers and technicians will be on call 24/7 to respond to any DTRS (Digital Trunked Radio Systems) issues as necessary. The Office will also be responsible for providing Geographic Information System support to the SEOC during activations. Department of Agriculture Along with the Department of Natural Resources, the Department of Agriculture's primary responsibility will be to co-lead ESF #11 efforts. This shall include multi- agency collaborations that are responsible for assurance of the safety and security of the commercial food supply (In conjunction with the United States Department of Agriculture (USDA), Colorado Department of Public Health and Environment (CDPHE), Food and Drug Administration (FDA), Colorado Department of Agriculture, (CDA) which will share the responsibility of food safety, to include processing, distribution, retail, and food service steps of inspection. Pre - harvest and harvest role will be business as usual to protect natural, cultural, and historic resources, and oversight of companion animals and non - commercial livestock (The Colorado Veterinary Medical Foundation will facilitate the establishment of an on -site veterinary care, rest, and recovery station for law enforcement animals.) Department of Corrections The Department's primary responsibility will be providing support to the local police department, or Sheriff's Office, and the Colorado State Patrol by supplying personnel and equipment in support of ESF #13. Duties will include mass processing, crowd control, transportation, and rapid response. Department of Higher Education CSFS (Colorado State Forest Service) As the lead agency for ESF #4a, the State Forest Service will coordinate wildland fire response and interaction with the National Interagency Fire System. If a major incident were to occur, the Service will be prepared to discuss the possible availability and deployment of a Type II or Type I Incident Management teams to assist in managing incident response /recovery operations. Department of Human Services The Department of Human Services is responsible for the support of ESF #6. This primarily includes providing Mass Care services in the event of an incident occurring that requires evacuation, sheltering, and /or mass feeding, due to a no- notice event which includes (but is not limited to) natural disasters and acts of terrorism. Work with non - governmental agencies to assist with ESF #6 activities. This will include: The American Red Cross (ARC) who will serve as the primary source for coordination of evacuation points, sheltering and feeding operations. The ARC liaison is authorized to assign, task and /or deploy resources. They will provide drinking water, snacks and blankets to meet the needs of the evacuees, staff, and manage shelters including mental health workers (in coordination with CoCERN). The Southern Baptist Convention (SBC), in conjunction with the ARC the SBC will be prepared with staff and supplies to provide meals within 12 hours of activation by the SEOC. The Salvation Army will support surge capacity feeding. 31 Department of Law The Colorado Department of Law and the Office of the Attorney General will provide legal advice and craft the Intergovernmental Agreement (IGA) and /or Memorandum of Understanding (MOU) with internal and external stakeholders. The Office will be actively involved in all Colorado Open Records Act (CORA) issues. Department of Local Affairs The Irformation Technology team will be responsible for the computers (to include the requisite softwa-e programs), computer network, video teleconference system, recording system, multi -media systems, and telephones within the SEOC, associated rooms (Admin /Finance and Plans room, Governor's conference room, media room, Tommy Grier conference room) and any additional rooms providing support to the DOLA. They will ensure there is appropriate connectivity between the SEOC, and local EOC's, Incident Command Posts and other entities that are utilizing WebEOC. The Division of Emergency Management Under the guidance contained in the State Emergency Operations Plan (SEOP), and using the Incident Command System, the State Emergency Operations Center (SEOC) will be staffed as needed and lead overall State preparatory efforts. In the event of activation of the State Emergency Operations Plan, CDEM will be responsible for the conduct, command, and control of the State EOC. If the primary SEOC becomes uninhabitable, DEM will be prepared to activate at the alternate location. The first step in employing ESF #14 if an incident does occur requiring a Preliminary Disaster Assessment; CDEM will lead this effort on behalf of the State of Colorado. This will be conducted in coordination with FEMA and the affected jurisdictions. DEM will be responsible for coordinating Donations Management. Department of Military & Veteran Affairs The 8t-i Civil Support Team will be positioned in direct support of the Federal Bureau of Investigation. The Colorado National Guard will provide support to Federal, State, and local agencies in the form of personnel and equipment. Chemical, Biological, Radiological /Nuclear, and Explosive (CBRNE) - Colorado Enhanced Response Force Package (CERFP) are available through CERFP. Department of Natural Resources Along with the Department of Agriculture, the Department of Natural Resources has three Divisions; Division of Water Resources, Division of Wildlife, and Colorado State Parks dedicated towards the co- leadinq of ESF #11. Division of Water Resources will be working closely with the Department of Agriculture providing protection to the State's Natural Resources. The Division of Wildlife and the Colorado State Parks currently has certified peace officers. Department of Public Health & Environment The Department of Public Health and Environment's primary focus is the support, staffing, and leadership of functional groups and units within the Environmental Health, Public Health and Medical branches. They will be the lead State agency for ESF #8 related issues. Specific areas of responsibility will include: • Environmental Health o Air Quality Group c Community Air Monitoring Unit c Forecasting and Modeling Unit o Environmental Hazards Group o Environmental Investigations Group 32 • Food Safety Unit o Drinking Water Safety Unit • Public Health - Laboratory Group • Medical. Technical advice will be provided to multiple groups and units within the medical branch. They will additionally be heavily involved in planning. • Shall be prepared to exercise mission assignment tasking authority over NMRT and DMAST when their employment is requested. • As a contingency, the CoWARN structure will monitor events and be prepared to support any water /waste water facilities that may be experiencing problems with their system. Department of Public Safety Colorado Bureau of Investigation As directed will provide support to the lead ESF #13 agency. Shall be responsible for individual check -in at the SEOC to insure the appropriate personnel are authorized access. Colorado State Patrol Shall assume the responsibility for coordinating State -level ESF #10 and #13 responsibilities such as: Capital Complex security, civil disturbance support, Dignitary protection, and mansion security. Action will be coordinated with local and federal law enforcement agencies. Colorado State Patrol Hazardous Materials Team. Will lead ESF #10 actions through the joint Hazardous Materials Coordination Center, located at the SEOC. Division of Fire Safety Shall lead ESF #4 and #9a actions and manage the Resource Mobilization Plan with its Resource Ordering and Status System (ROSS). Office of Preparedness and Security As a support component of ESF #13, will provide technical advice and assistance to representatives at the SEOC and local, federal law enforcement agencies. Shall ensure restricted information be provided only to individuals who possess a need to know. Department of Regulatory Agencies/ Governor's Energy Office Will lead ESF #12 Activities through the continuous monitoring of the energy critical infrastructure sector and utilizing the SEOP and the Energy Emergency Response Plan. These activities shall include: tracking shortages (Aviation Fuel, Coal, Electricity, Motor Fuel, Natural Gas, and Propane); and using the following factors to determine if an energy emergency is emerging. The factors are: cause, depth of energy shortage, distribution of the shortfall among customers, fuels affected, likely duration of the shortage, nature & capabilities of the energy distribution system (especially infrastructure), nature of energy use system, perception of the public, and time of year (weather factors). Department of Transportation Shall lead ESF #1 and #3 activities through the provision of planning and the deployment of personnel, equipment, and resources in support of the local government that is responsible for the incident. Shall include the identification of issues related to rolling closures, crashes, congestion, commercial vehicles, stalled vehicles, unplanned events, construction, and traveler notifications. Other State Departments /Divisions /Offices /Programs Entities that do not have any identified responsibilities will be on call in case a catastrophic event was to occur. Expectations would consist of providing personnel, equipment, and /or services. 33 APPENDIX L - FEMA Mutual Aid Agreements for Public Assistance and Fire Management Assistance FEMA Disaster Assistance Policy 9523.6 TITLE: Mutual Aid Agreements for Public Assistance and Fire Management Assistance DATE: August 13, 2007 III. PURPOSE: This policy specifies criteria by which the Federal Emergency Management Agency (FEMA) will recognize the eligibility of costs under the Public Assistance (PA) Program and the Fire Management Assistance Grant (FMAG) Program incurred through mutual aid agreements between applicants and other entities. IV. SCOPE AND AUDIENCE: This policy is applicable to all major disasters, emergencies, and fire management assistance declarations declared on or after the date of this policy. This policy is intended for personnel involved in the administration of the PA and the FMAG programs. V. AUTHORITY: This policy applies to emergency work authorized under Sections 403, 407, 420, and 502, of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), 42 U.S.C. 5121 -5206, and the implementing regulations of 44 CFR § 204 and § 206. VI. BACKGROUND: Many State, Tribal, and local governments and private nonprofit organizations enter into mutual aid agreements to provide emergency assistance to each other in the event of disasters or emergencies. These agreements often are written, but occasionally are arranged verbally after a disaster or emergency occurs. This policy addresses both written and verbal mutual aid agreements and the eligibility of costs under the Emergency Management Assistance Compact (EMAC). The National Incident Management System (NIMS) maintains that states should participate in these agreements and should look to establish intrastate agreements that encompass all local jurisdictions. The Incident Management Systems Division will be responsible for developing a national system of standards and guidelines as described in the NIMS as well as the preparation of guidance to assist agencies in implementing the system. This policy supports the NIMS by establishing standard criteria for determining the eligibility of costs incurred through mutual aid agreements. VII. POLICY: A. Terms Used in this Policy: 34 1. eackfill. Replacement personnel who perform the regular duties of other personnel while they are performing eligible emergency work under the PA or FMAG programs. Declared Emergency or Major Disaster. An emergency or major disaster as defined at 44 CFR § 206.2 (a)(9) and (17), respectively. Declared Fire. An uncontrolled fire or fire complex, threatening such destruction as would constitute a major disaster for which the Disaster Assistance Directorate Assistant Administrator has approved a declaration in accordance with the criteria listed in 44 CFR § 204.21. 4. Emergency Management Assistance Compact (EMAQ. This type of interstate mutual aid agreement allows states to assist one another in responding to all kinds of natural and man -made disasters. It is administered by the National Emergency Management Association (NEMA). 5. Incident Commander. The ranking official responsible for overseeing the management of emergency or fire operations, planning, logistics, and finances of the field response. 6. Providing Entity. The entity providing mutual aid assistance to a Requesting Entity pursuant to a local or statewide mutual aid agreement. 7. Requesting Entity. An entity that requests mutual aid assistance from a Providing Entity for emergency work resulting from a declared fire, emergency or major disaster within its legal jurisdiction. The requesting entity is eligible to receive FEMA assistance for the eligible mutual aid activities performed by the providing entities. 8. Intra -state Mutual Aid. Mutual Aid that supports local and regional mutual aid efforts within a State as well as regional mutual aid agreements and compacts involving local jurisdictions that cross State boundaries, or are adjacent to a neighboring State (i.e. Kansas City, Kansas /Kansas City, Missouri , etc.). 9. Inter -state Mutual Aid. Mutual Aid that supports national mutual aid efforts requested directly between two or more States or territories through established Multi- agency Coordination Systems as directed by approved mutual aid agreements or compacts (i.e. EMAC), etc. General: To be eligible for reimbursement by FEMA, the mutual aid assistance should have been requested by a Requesting Entity or Incident Commander; be directly related to a Presidentially - declared emergency or major disaster, or a declared fire; used in the performance of eligible work; and the costs must be reasonable. 2. FEMA will not reimburse costs incurred by entities that "self- deploy" (deploy without a request for mutual aid assistance by a Requesting Entity) except to the 35 extent those resources are subsequently used in the performance of eligible work at the request of the Requesting Entity or Incident Commander. The reimbursement provisions of a mutual aid agreement must not be contingent on a declaration of an emergency, major disaster, or fire by the Federal government. 4. This policy is applicable to all forms of mutual aid assistance, including agreements between Requesting and Providing Entities, statewide mutual aid agreements, and the mutual aid services provided under the EMAC. C. Pre -Event Written Mutual Aid Agreements. FEMA recognizes mutual aid agreements between Requesting and Providing Entities, and statewide mutual aid agreements wherein the State is responsible for administering the claims for reimbursement of Providing Entities. In addition, FEMA recognizes the standard EMAC agreement as a valid form of mutual aid agreement between member states. FEMA encourages parties to have written mutual aid agreements in place prior to a declared fire, emergency, or major disaster. When a pre -event written agreement exists between a Requesting Entity and a Providing Entity, the Providing Entity may be reimbursed through the Requesting Entity. In these circumstances, the Requesting Entity should claim the eligible costs of the Providing Entity, pursuant to the terms and conditions of the mutual aid agreement and the requirements of this policy, on its subgrant application, and agree to disburse the Federal share of funds to the Providing Entity. When a statewide pre -event mutual aid agreement exists that designates the State responsible for administering the reimbursement of mutual aid costs, a Providing Entity may apply, with the prior consent of the Requesting Entity, for reimbursement directly to the Grantee, in accordance with applicable State law and procedure. In such cases, the Providing Entity should obtain from the Requesting Entity the certification required in section H. (3) of this policy and provide it to the State as part of its reimbursement request. FEMA encourages parties to address the subject of reimbursement in their written mutual aid agreements. FEMA will honor the reimbursement provisions in a pre - event agreement to the extent they meet the requirements of this policy. 3. When a pre -event agreement provides for reimbursement, but also provides for an initial period of unpaid assistance, FEMA will pay the eligible costs of assistance after such initial unpaid period. 4. When a pre -event agreement specifies that no reimbursement will be provided for mutual aid assistance, FEMA will not pay for the costs of assistance. D. Post -Event Mutual Aid Agreements. 36 1. When the parties do not have a pre -event written mutual aid agreement, or where a written pre -event agreement is silent on reimbursement, the Requesting and Providing Entities may verbally agree on the type and extent of mutual aid resources to be provided in the current event, and on the terms, conditions, and costs of such assistance. Post -event verbal agreements must be documented in writing and executed by an official of each entity with authority to request and provide assistance, and provided to FEMA as a condition of receiving reimbursement. The agreement should be consistent with past practices for mutual -aid between the parties. A written post - event agreement should be submitted within 30 days of the Requesting Entity's Applicant's Briefing. E. Force Account Labor Costs. 1. The straight- or regular -time wages or salaries of a Requesting Entity's permanently employed personnel performing or supervising emergency work are not eligible costs, pursuant to 44 CFR § 206.228(a)(4), and § 204.43(c), even when such personnel are reassigned or relocated from their usual work location to provide assistance during an emergency. Overtime costs for such personnel are eligible and may be submitted as part of a subgrant application. 2. The labor force expenses of a Providing Entity will be treated as contract labor, with regular time and overtime wages and certain benefits eligible provided labor rates are reasonable. The labor force expenses of the Providing Entity will not be treated as contract labor if the labor force is employed by the same local or State government as the Requesting Entity. 3. In circumstances where a Providing Entity is also an eligible applicant in its own right, the determination of eligible and ineligible costs will depend on the capacity in which the entity is incurring costs. As stated in paragraphs E (1) and (2), an applicant's straight -time wages are not eligible costs when the applicant is using its permanently employed personnel for emergency work in its own jurisdiction. 4. Requesting and Providing Entities may not mutually deploy their labor forces to assist each other so as to circumvent the limitations of paragraph E (1) or (2) of this policy. 5. The straight- or regular -time wages or salaries for backfill personnel incurred by Providing Entities are not eligible for reimbursement. However, the overtime portion of the replacement personnel's salary is considered an additional cost of deploying personnel who perform eligible work and is eligible for reimbursement under this policy. Types of Mutual Aid Work There are two types of mutual aid work eligible for FEMA assistance: Emergency Work and Grant Management Work. Both are subject to the eligibility requirements of the respective PA and FMAG programs: 37 1. Emergency Work. Mutual aid work provided in the performance of emergency work necessary to meet immediate threats to life, public safety, and improved property, including firefighting activities under the FMAG program, is eligible. a. Examples of eligible emergency work include: Search and rescue, sandbagging, emergency medical care, debris removal; ii. Reasonable supervision and administration in the receiving State that is directly related to eligible emergency work; iii. The cost of transporting equipment and personnel by the Providing Entity to the incident site, subject to the requirements of paragraphs B(1), (2) and (3) of this policy; iv. Costs incurred in the operation of the Incident Command System (ICS), such as operations, planning, logistics and administration, provided such costs are directly related to the performance of eligible work on the disaster or fire to which such resources are assigned; V. State Emergency Operations Center or Joint Field Office assistance in the receiving State to support emergency assistance; vi. Assistance at the National Response Coordination Center (NRCC), and Regional Response Coordination Center (RRCC), if requested by FEMA (labor, per diem and transportation); vii. Dispatch operations in the receiving State; viii. Donations warehousing and management (eligible only upon approval of the Assistant Administrator of the Disaster Assistance Directorate); ix. Firefighting activities; and, X. Dissemination of public information authorized under Section 403 of the Act. b. Examples of mutual aid work that are not eligible, include: Permanent recovery work; ii. Training, exercises, on- the -job training; iii. Long -term recovery and mitigation consultation; iv. Costs outside the receiving State that are associated with the operations of the EMAC system (except for FEMA facilities noted in paragraph F.(1)(a)(v) and (vi) above); 38 V. Costs for staff performing work that is not eligible under the PA or the FMAG programs; vi. Costs of preparing to deploy or "standing -by" [except to the extent allowed in the FMAG program pursuant to 44 CFR § 204.42(e)]; vii. Dispatch operations outside the receiving State; viii. Tracking of EMAC and U.S. Forest Service Incident Cost Accounting and Reporting System (ICARS) resources; and ix. Situation reporting not associated with ICS operations under VII (F) (IV) of this policy. Grant Management Work. For PA only, work associated with the performance of the Grantee's responsibilities as the grant administrator, as outlined in 44 CFR § 206.202(b). Use of EMAC - provided assistance to perform these tasks is eligible mutual aid work. G. Eligible Applicants. Only Requesting Entities are eligible applicants for FEMA assistance. With the exception of G. (2), below, a Providing Entity must submit its claim for reimbursement to a Requesting Entity. States may be eligible applicants when statewide mutual aid agreements or compacts authorize the State to administer the costs of mutual aid assistance on behalf of local jurisdictions. H. Reimbursement of Mutual Aid Costs. 1. Requesting and Providing Entities must keep detailed records of the services requested and received, and provide those records as part of the supporting documentation for a reimbursement request. A request for reimbursement of mutual aid costs must include a copy of the mutual aid agreement - whether pre- or post -event - between the Requesting and Providing Entities. A request for reimbursement of mutual aid costs should include a written and signed certification by the Requesting Entity certifying: The types and extent of mutual aid assistance requested and received in the performance of eligible emergency work; and b. The labor and equipment rates used to determine the mutual aid cost reimbursement request. 4. FEMA will not reimburse the value of volunteer labor or the value of paid labor that is provided at no cost to the applicant. However: 39 To the extent the Providing Entity is staffed with volunteer labor, the value of the volunteer labor may be credited to the non - Federal cost share of the Requesting Entity's emergency work in accordance with the provisions of Disaster Assistance Policy #9525.2, Donated Resources. If a mutual aid agreement provides for an initial period of unpaid assistance or provides for assistance at no cost to the Requesting Entity, the value of the assistance provided at no cost to the Requesting Entity may be credited to the non - Federal cost share of the Requesting Entity's emergency work under the provisions of Disaster Assistance Policy #9525.2. Donated Resources. Reimbursement for work beyond emergency assistance, such as permanent repairs, is not eligible for mutual aid assistance. 6. For PA only, reimbursement for equipment provided to a Requesting Entity will be based on FEMA equipment rates, approved State rates or, in the absence of such standard rates, on rates deemed reasonable by FEMA. 7. For FMAG only, reimbursement for equipment provided to a Requesting Entity will be based on 44 CFR § 204.42 (b) (3) and (4). 8. For PA only, reimbursement for damage to equipment used in emergency operations will be based on Recovery Policy #9525.8, Damage to Applicant Owned Equipment. 9. For FMAG only, reimbursement or replacement of equipment damaged or destroyed in the course of eligible firefighting activities will be based on 44 CFR § 204.42 (b)(5), and (6). 10. For PA only, reimbursement for equipment purchased by a sub grantee to support emergency operations will be based on Recovery Policy #9525.12, Disposition of Equipment, Supplies, and Salvaged Materials. VIII. RESPONSIBLE OFFICE: Disaster Assistance Directorate (Public Assistance Division) IX. SUPERSESSION: This policy updates and replaces RP9523.6, Mutual Aid Agreements for Public Assistance and Fire Management Assistance, dated September 22, 2004, and the Mutual Aid Policy Clarification Memorandum, dated March 15, 2005. X. REVIEW DATE: Three years from date of publication. / /signed // Carlos J. Castillo Assistant Administrator Disaster Assistance Directorate 40 APPENDIX M Travel Kit Recommended Strike Team /Task Force Travel Kit In the event of state mobilization for any reason, responding personnel must remember that the minimum state mobilization time commitment is 72 hours (three days) and at least the first day should be viewed as one without logistical support provided at the incident. The minimum equipment and supply inventory for a state mobilization response will depend on the nature of the incident, the task assignment, and the duration of the incident. Most of the recommended inventory is common and can be prepackaged and ready for quick response. A backpack is recommended for use as an easy to transport, 24 -hour survival kit in the event that crews are immediately deployed without the benefit of setup time in base camp. All other items should be placed in a durable duffle bag; suitcases are not recommended. Recommended Minimum Items for Wildfire / Interface Operations NWCG Fireline Handbook (NFES 0065) 1. Generally, the total weight limit per individual is 55 pounds (35 pounds for personal equipment and 20 pounds for web gear or briefcase) 2. Tags or markings are recommended for identifying personal gear 3. External frame packs should not be used due to their bulk 4. Personal protective equipment required: Wildfire: Fire shelter, flame- resistant clothing, hardhat (with chinstrap and headlight clips) Interface Operations: In addition to wildfire equipment above, complete structural personal protective equipment 5. Small backpack and other web gear for working on the fireline 6. Work gloves 7. Leather boots (lace -up, heavy duty) 8. Socks (heavy duty) 9. Jackets: One heavy, one light, of cotton, wool, or flame- resistant material 10. Agency- approved fire shirts and trousers 11. Underclothes (non- synthetic fabric) 12. Handkerchiefs 13. Personal toilet gear 14. Watch 15. Optional: Sunglasses, writing paper, envelopes, and stamps Cameras are not recommended for fireline personnel. 41 General Recommendations for Individual Resource, Strike Teams, Task Force Travel Kit Personal Clothing: Underwear (two sets); Outerwear (one set); Socks; Jackets Optional: Rain gear; Hat; Sweatshirt or sweater Protective Clothing: Required personal protective equipment; Accountability tags Personal Hygiene Supplies: Toilet kit; Towel; Lip balm; Lotion; Sunscreen; Sleeping bag Food: MRE's or other food and water items for 8 hours. Miscellaneous: Medical Information Card; Red Card (or other certified training record); Sunglasses; Watch; Pocket knife Team Supply Toilet paper, tissues, paper towels, garbage bags, flares Binoculars Batteries (flashlight and radio), battery charger Water (bottled) Food ( 72 hours) Strike Team / Task Force Leader Appropriate ICS Forms Hazardous Materials Guidebook Accident report forms Legal pads, pens, clipboard Map(s) Cellular or satellite telephone Individual and Team Sheltering Be abler to arrange or supply your own personal shelter while on deployment. Teams and Supervisors should ensure shelter is provided for the deployed group. Availability may range from personal tents to hotel accommodations. 42 Appendix I MCI Mass Casualty Incident Plan This Plan is produced and adopted by the Central Mountain Regional Area Trauma Advisory Council (CMRETAC) CENTRAL MOUNTAINS RETAC Regional Mass Casualty Plan Approved Plan 4/08/2004 PURPOSE: To establish the guidelines for coordinated response to multiple casualty incidents (MCI) within the region in order to assure rapid, efficient and effective Emergency Medical Services (EMS) treatment and transportation of patients across multiple responding agencies and/or jurisdictions. SCOPE: This plan will apply to all voluntarily participating agencies, facilities and counties within Chaffee, Eagle, Lake Park, Pitkin and Summit Counties that comprise the Central Mountains Region (collectively referred to as participants.) Activation of this regional plan will be determined by the County Government having jurisdiction. PLAN: Section 1 — LOCAL RESPONSIBILITIES & DEFINTIONS 1.1 All agencies, facilities and counties are encouraged to execute mutual -aid agreements with neighboring jurisdictions. In addition, all participants in the region are encouraged to participate in all- hazard regional or statewide mutual -aid agreements. Participation in these agreements will be the legal and administrative basis for participation in this plan. 1.2 All participants in the Central Mountains RETAC will insure that their response staff are trained in the Incident Command System (ICS) according to the National Incident Management System (NIMS) as adopted and revised by the United States Department of Homeland Security (DHS). Facilities will insure appropriate staff are trained in the Hospital Emergency Incident Command System (HEICS) program. 1.3 All participants will develop internal policies and procedures necessary to perform initial response to mass casualty events that may or may not involve mutual -aid from neighboring jurisdictions that occurs prior to activation of this plan. Participants will further ensure that all internal plans utilize START triage and ICS as described in 1.2. 1.4 All participating response agencies will ensure that their response resources are listed in the statewide ROSS database by type and kind as the database becomes operational as managed by Colorado Department of Public Safety. 1.5 All participating agencies having jurisdiction (AHJ) will prepare and update as needed an MCI communications plan on ICS form 205 for inclusion in Appendix A The purpose of this document will be to "pre- designate" geographically appropriate operational and tactical communications prior to an MCI event. CM -RETAC MCI Plan Page 1 1.6 All participating facilities will ensure their facility status is continually updated on the statewide EMSystem software as it becomes operational as managed by the Colorado Department of Public Health and Environment. 1.7 Participant resources may vary considerably. Therefore AHJ at an MCI will determine the trigger point that activates this regional plan. Section 2 — INITIAL RESPONSE REQUIREMENTS 2.1 Prior to, or simultaneous to the activation of this plan the Incident Commander (IC) from the AHJ will notify the local dispatch center and County Emergency Manager or designee of the following through established local procedures: 2.1.1 Location of the incident 2.1.2 Estimated number of patients or fatalities 2.1.3 General description of illnesses or injuries (ie. burns, trauma, respiratory, etc.) 2.1.4 Estimated resources required 2.1.5 Estimated duration of incident 2.1.6 Location of staging area(s) 2.1.7 Any known hazards to responders 2.2 Prior to, or simultaneous to the activation of this plan the following ICS elements will be in established for the incident: 2.2.1 Incident Commander 2.2.2 Operations Section Chief 2.2.3 Staging Area Manager(s) 2.2.4 Air Operations Branch Director (if applicable) 2.2.5 EMS Branch Director 2.2.6 Triage Group Supervisor 2.2.7 Treatment Group Supervisor 2.2.8 Transportation Group Supervisor 2.3 Prior to, or simultaneous to the activation of this plan local medical facilities will activate their internal mass casualty plans as appropriate. 2.4 When appropriate, activation of local Incident Management Teams or Groups (RAT or IMG) and/or the County Emergency Operations Center (EOC). An EOC may be considered the designee of a County Emergency Manager for the purposes of this plan. 2.5 Declaration, or request for declaration, by appropriate authorities of a local, state or federal disaster as required. Section 3 — RESOURCES REQUESTS 3.1 Single resources (individuals) should be immediately requested from neighboring jurisdictions via agency- agency mutual aid agreements to fill ICS position described in 2.2 if sufficient resources to not exist locally to fill those positions through pre- existing mutual -aid agreements. 3.2 Regional resource requests, in excess of routine mutual -aid requests, will originate from the IC or his or her designee and will be relayed to the County Emergency Manager or designee. CM -RETAC MCI Plan Page 2 3.3 Requested resources should be issued a sequential resource order number by the County Emergency Manager or designee making the request. 3.4 County Emergency Mangers, or their designee, will request regional and/or state resources as required. Requests should be made at the County level and should be grouped by type and kind. (ie. Pitkin County requests Summit County provide 3 ALS ambulances and 2 Bulldozers) 3.5 The closest medical facility, or facilities, can expect to receive the bulk of casualties initially. The closest facility will designate a liaison officer to work with the County Emergency Manager or designee to coordinate resources for the subsequent transfer of patients. 3.6 The RETAC Coordinator may be notified when this plan is activated through established procedure by the County Emergency Manager, or designee, and may be requested to assist as a technical specialist. Section 4 — REGIONAL RESPONSE 4.1 Regional resources, in excess of routine mutual aid, will not respond unless they have been specifically requested by their County Emergency Manager or designee. 4.2 Assisting agencies are expected to maintain appropriate residual response capabilities within their home communities at their discretion. 4.3 All responding personnel will be accounted for by the assisting agency and will be appropriately uniformed and/or carry a current identification badge issued by their agency indicating their name, title or position, level of medical training and photograph. 4.4 Assisting Counties are strongly encouraged to group their requested resources in task force or strike team configuration(s) of 3 to 7 resources with a designated supervisor and common method of non - repeated radio communications among the resources. This does not apply to single resources requested to fill ICS positions. 4.5 Assisting resources should check -in with the local dispatcher center on the NLEEC channel (155.470) if possible when crossing into the requesting County. Assisting units should further refrain from radio communications with the incident and proceed directly to the designated staging location. 4.6 Resources grouped as strike teams or task forces should communicate only through their designated supervisor when traveling and may only communicate amongst themselves using non - repeated frequencies that are not pre- designated for mutual -aid use in the ICS 205. (ie. avoid HEAR, FERN, I TAC, etc. that may be in use by the incident) 4.7 Resources arriving at staging shall remain in the immediate vicinity of their vehicles and will ensure that their equipment remains intact. Units in staging may be further combined to form task forces or strike teams at the discretion of the Staging Area Manager. Resources will not deploy into the incident site until specifically assigned. CM -RETAC MCI Plan Page 3 4.8 All significant actions taken, and personnel rosters of assisting resources should be documented on an ICS 214 form, or equivalent, during the incident and be kept on file by the assisting participants to assist in documentation of events and assist with potential reimbursement. 4.9 EMS personnel shall provide care in accordance with the protocols, treatment guidelines, standard operating procedures or other orders of their respective medical directors created for operating under austere medical conditions. 4.10 Ambulance resources will transport patients as directed by the Transportation Group Supervisor. The Transportation Group Supervisor will advise receiving hospitals of patients transported by category, however, individual ambulances will be expected to provide complete patient reports as appropriate to receiving hospitals prior to their arrival. Section 5 — EXTENDED RESPONSE 5.1 Incidents extending greater than one (1) operational period as designated by the IC, or greater than 12 hours should augment the existing ICS structure to minimally include: 5.1.1 Planning Section Chief 5.1.2 Resource Unit Leader 5.1.3 Logistics Section Chief 5.1.4 Supply Unit Leader 5.1.5 Communications Unit Leader 5.1.6 Finance / Administration Section Chief 5.2 An Incident Action Plan (IAP) should be developed as early as possible prior to or simultaneous to the beginning of the second operation period. 5.3 Critical Incident Stress Management resources should be made available at the incident site and after the incident through normal channels. 5.4 Hospital Surge Capacity Trailers may be requested through the County Emergency Manager or designee as needed. Section 6 — DEMOBILIZATION 6.1 Assisting Resources will be expected to maintain control of their equipment throughout the incident. Lost or damaged non - disposable equipment should be documented through established agency procedures. There is no guarantee that lost or damaged equipment will be replaced or repaired from any source. 6.2 Assisting agencies may bill patients for services according to their normal policies. Disposable medical supplies expended are expected to be reimbursed through this process unless other arrangements have been made with the agency having jurisdiction prior to, during or subsequent to the event. CM -RETAC MCI Plan Page 4 a) E C a� 0 0 0 a a o � o � o ° E � c O m a` c N O N m o � Q m c c 0 L U o c � U c N E y m 7 m Z � � C U c c 0 c 7 L U Q C a o 0) c O U } U N � c 7 O Ui N V) w Q N Z c Q c U � Z o o U 5 ` p Q) 7 E V H 0 U u U o '0 > L O0 co Li- i S 8 00 i S 8 CO i S 8 oD 7 S cp > S co i S 8 00 > 2 8 co E U 7 � $ Z a v d0 a C c� a U U Q F� V UNIT LOG - 214 1. Incident Name 2. Date Prepared 3. Time Prepared 4. Unit Name /Designators 5. Unit leader (Name and Position) 6. Operatlonal Period 7. Personnel Roster Assigned Name ICS Position Home Base 8. Activity log Time Major Events 9 Prepared by (Name and Position) CM -RETAC MCI Plan Page 6 Eagle County Emergency Operations Plan Signature Page By signing this form, each of the undersigned is aware of and understands the nature of their participation requirements and conditions, and agrees to adhere to these procedures and instruct their staff accordingly; Town of Avon Manager Town of Basalt Manager Larry Brooks Bill Kane Eagle County Manager Town of Eagle Manager Keith Montag Willy Powell Town of Gypsum Manager Town of Minturn Manager Jeff Shroll Jim White Town of Red Cliff Mayor Town of Vail Manager Ramon Montoya Stan Zemler Avon Public Works Director Basalt Public Works Jennifer Strehler Eagle County Road & Bridge Eagle Public Works Brad Higgins Dusty Walls Gypsum Public Works Minturn Public Works Jeff Shreeve Vail Public Works Eagle River Water & Sanitation District Greg Hall Mid - Valley Water District Avon Transit Jennifer Strehler ECO Transit Harry Taylor Roaring Fork Transit Authority Eagle County Environmental Health Ray Merry Eag a County Information & Technology Scott Lingle Eagle County Health Service District Fred Morrison Eagle County Attorney's Office Bryan Treu Salvation Army Dan Smith Eagle County Wildfire Mitigation Eric Lovgren Eag a County Finance Department John Lewis Eagle County Housing Department Alex Potente Vail Valley Medical Center Vail Transit Mike Rose Eagle County Airport Ovid Seifers Eagle County Landfill Ron Rasnic Eagle County Human Resources Lisa Ponder Western Eagle County Ambulance District Christopher Montera Western Colorado American Red Cross David Hintch Eagle County Health & Human Services Suzanne Vital Eagle County Facilities Management Tom Johnson Eagle County GIS Department Amy Keeley CSU Cooperative Extension —Eagle County Glenda Wentworth Valley View Hospital ECO Transit Harry Taylor Roaring Fork Transit Authority Eagle County Environmental Health Ray Merry Eagle County Information & Technology Sc tt Lingle 46gle'do't=4 Hea ery ce District Fred Morrison Eagle County Attorney's Office Bryan Treu Salvation Army Dan Smith Eagle County Wildfire Mitigation Eric Lovgren Eagle County Finance Department John Lewis Eagle County Housing Department Alex Potente Vail Valley Medical Center Vail Transit Mike Rose Eagle County Airport Ovid Seifers Eagle County Landfill Ron Rasnic Eagle County Human Resources Lisa Ponder Western Eagle County Ambulance District Christopher Montera Western Colorado American Red Cross David Hintch Eagle County Health & Human Services Suzanne Vital Eagle County Facilities Management Tom Johnson Eagle County GIS Department Amy Keeley CSU Cooperative Extension —Eagle County Glenda Wentworth Valley View Hospital