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HomeMy WebLinkAboutC10-157 Emergency Operations PlanEAGLE COUNTY
May2010
ono -I(),-I
EAGLE COUNTY EMERGENCY OPERATIONS PLAN
The gle County Emergency Operations Plan is an all- discipline, all- hazards plan that
establ shes a single, comprehensive framework for the management of domestic incidents. It
provi es the structure and mechanisms for the coordination of local support as well as
coordination with state and federal agencies. The Eagle County Emergency Operations Plan is
important in the mission of reducing the vulnerability to all natural and human caused hazards;
minimizing the damage, and assisting in the recovery from any type of incident that occurs.
The Eagle County Emergency Operations Plan consists of the components depicted in Figure 1
on the following page.
Base Plan:
Descobes the structure and processes comprising a countywide approach to incident management
designed to integrate the efforts and resources of local government, private- sector, and non-
governmental organizations. The Base Plan includes planning assumptions, roles and
responsibilities, policies, initial actions, and plan maintenance instructions.
Emergency Support Function (ESF) Annexes:
Detail the missions, policies, structures, and responsibilities of local agencies for coordinating
resource and programmatic support to local agencies or other jurisdictions and entities during
incidents.
A
Supporting Documents, Incident and Event Annexes:
Contain definitions, agreements and specific plans for incidents and/or events that are likely to
occur in Eagle County, Colorado. These plans are considered adopted by reference as they are
signe� by the affected participants.
I/
Roaring Fork School District RE
Basalt Fire Protection District
Scott Thompson
Greater Eagle Fire Protection District
Jon Asper
Vail Public Safety Comm. Center
Joe Ribeiro
Eagle River Fire Protection District
Charles Moore
Gypsum Fire Protection District
Dave Vroman
Rock Creek Volunteer Fire Vail Fire & Emergency Services
Brita Horn Mark Miller
Eagle County Engineering Department
Eva Wilson
COUNTY OF EAGLE, STATE OF COLORADO,
an d through its Board of County Commissioners
ATTEST: / Q1-A,-
a J. Fisher, C airman
Clerk tot Board °tosr►�°
16 ul . 1 D "'1T
THIS PLAN IS INTENDED ONLY FOR THE USE OF THE ENTITIES WHO ARE
SIGNATORIES TO THIS PLAN. IT CONTAINS INFORMATION THAT IS
PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER
APPLICABLE LAW. SHARING, COPYING OR OTHERWISE DISCLOSING
INFORMATION CONTAINED IN THIS PLAN SHALL ONLY BE DONE WITH
WRITTEN AUTHORIZATION OF THE EAGLE COUNTY EMERGENCY
MANAGEMENT DIRECTOR.
Aspen Valley Hospital
Eagle County Coroner
Kara Bettis
Vail Mountain Rescue Group
Eagle
County Humane Society
Excel
Energy
Avon
Police Department Chief
Greg Daly
Eagle County Sheriff
Joseph Hoy
Mir,
iturn Police Department Chi
Lorenzo Martinez
Eagle
County Animal Services
Natalie Duck
von Fleet Services
Dan Higgins
Vail Fleet Services
Todd Scholl
.ef
Vail Religious Foundation
Colorado West Mental Health
West Eagle County Search & Rescue
Holy Cross Energy
Source Gas
Basalt Police Department Chief
Keith Ikeda
Eagle Police Department Chief
Roger McLaughlin
Vail Police Chief
Dwight Henninger
Eagle County Emergency Management
Barry Smith
Eagle County Fleet Services
Gusty Kanakas
Eagle County School District RE50J
Contents
Purpose................................................................................................. ............................... 3
KeyConcepts ...................................................................................... ...............................
4
Planning Assumptions and Considerations ......................................... ...............................
5
Colorado Disaster Act of 1992 Provisions (C.R.S. 24 -32- 2107) ........ ...............................
6
C.R.S. 24 -32 -2109. Local Disaster Emergencies ............................... ............................... 7
Roles and Responsibilities .................................................................. ...............................
8
PlanMaintenance ................................................................................. ...............................
8
Emergency Support Functions and Scope ........................................ ...............................
10
Responsibilities................................................................................. ...............................
12
CitizenInvolvement ........................................................................... ...............................
12
Conceptof Operations ...................................................................... ............................... 13
EagleCounty EOC ............................................................................ ...............................
14
NIMSFramework ............................................................................. ...............................
16
ESFCoordinator ............................................................................... ............................... 17
EmergencySupport Function Matrix ................................................. ...............................
20
Emergency Support Function #1— Transportation Annex ........... ...............................
21
Emergency Support Function #2— Communications Annex ....... ...............................
24
Emergency Support Function #3— Public Works and Engineering Annex .................
27
Emergency Support Function #4— Firefighting Annex ................ ...............................
30
Emergency Support Function #5— Emergency Management Annex ..........................
32
Emergency Support Function #6 —Mass Care, Housing, and Human Services..........
35
Emergency Support Function #7— Resource Support Annex ..... ...............................
37
Emergency Support Function #8— Public Health and Medical Annex .......................
39
Emergency Support Function #9— Search and Rescue Annex ..... ...............................
44
Emergency Support Function #10— Hazardous Materials .... ...............................
45
Emergency Support Function #11— Agriculture Annex .............. ...............................
47
Emergency Support Function #12— Energy and Public Utilities Annex ....................
48
Emergency Support Function #13— Public Safety and Security Annex .....................
49
Emergency Support Function #14— Community Recovery and Mitigation Annex....
51
Emergency Support Function #15— External Affairs Annex ....... ...............................
54
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Eagle County Emergency Operations Plan
December 2009
List of Appendices
Appendix A - Acronyms, Abbreviations and Terms - Included
Appendix B - MACG and EOC activation guidelines - Pending
Appendix C - Eagle County All -Risk Mutual Aid Agreement - Included
Appendix D - Annual Operating Plan for Wildfires - Included
Appendix E - Colorado State Emergency Resource Mobilization Plan - Included
Appe1ndix F - Damage Assessment Plan - Pending
Appendix G - Evacuation Plan (includes special needs evacuation/sheltering)- Pending
Appendix H - Emergency Declaration procedures - Pending
Appendix I - Mass Casualty Incident (MCI) plan - Included
i
Appendix J - Public Health Plans (Pandemic Flu, Etc.) - Pending
Appendix K - County Animal Response Team (CART) plan - Pending
Appendix L - Public Information and Warning - Pending
Appendix M
I
- Utility Restoration Plan - Pending
Appendix N
- Hazardous Materials Plan - Pending
I
Appendix O
- Explosive Materials Response Plan - Pending
Appendix P
- Mass Fatalities Plan - Pending
Appendix Q
- Continuity of Government Plan (Eagle County) - Pending
App dix R
- Roles and Responsibilities - Pending
Appendix S
- Response to Terrorism Plan - Pending
Appendix T - Major Incident Communications Plan - Pending
Appendices may be created, revised and adopted independent of the base plan.
Purpose
The purpose of the Eagle County Emergency Operations Plan (EOP) is to establish a
comprehensive, countywide, all hazards approach to incident management across a spectrum of
activities including prevention, preparedness, response, and recovery.
The Eagle County EOP incorporates best practices and procedures from various incident
management disciplines— homeland security, emergency management, law enforcement,
firefighting, hazardous materials response, public works, public health, emergency medical
services, and responder and recovery worker health and safety —and integrates them into a
unified coordinating structure.
The Eagle County EOP provides the framework for interaction with local, private sector, and
nongovernmental organizations. It describes capabilities and resources and establishes
responsibilities, operations processes, and protocols to help protect against terrorist attacks and
other natural and manmade hazards.
Scope
The Eagle County EOP recognizes and incorporates the various jurisdictional and functional
authorities of local agencies, private- sector organizations and non - governmental organizations.
This plan is applicable to all agencies and organizations that may be requested to provide
assistance or conduct operations in the context of actual or potential incidents within the county.
This plan addresses the full spectrum of activities related to incident management.
The Eagle County EOP focuses on those activities that are directly related to an evolving incident
or potential incident.
Authorities
Federal
1. Robert T. Stafford Disaster Relief and Emergency Assistance Act and Amendments (P.L. 93-
288, as amended by P.L. 100 -707).
2. Homeland Security Presidential Directive #5: Management of Domestic Incidents, National
Incident Management System (NIMS)
3. The National Response Framework, January 2008
4. Homeland Security Presidential Directive #8: National Preparedness
State
1. Colorado Disaster Emergency Act of 1992 (Part 21 of Article 32, Title 24, Colorado
Revised Statutes, 1996 as amended).
Key Concepts
This section summarizes key concepts that are reflected throughout the Eagle County EOP.
• Systematic and coordinated incident management, including processes for:
• Incident reporting
• Coordinated action
• Alert and notification
o Mobilization of resources
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Eagle County Emergency Operations Plan
December 2009
• Organizing interagency efforts to minimize damage, restore impacted areas to
pre- incident conditions if feasible, and/or implement programs to mitigate
vulnerability to future events.
• Organizing ESF's to facilitate the delivery of critical resources, assets, and
assistance. Local departments and agencies area assigned to lead or support ESFs
based on authorities, resources, and capabilities.
• Providing mechanisms for vertical and horizontal coordination, communications,
and information sharing in response to threats or incidents. These mechanisms
facilitate coordination among local entities as well as public and private sectors.
Planning Assumptions and Considerations
The Eagle County EOP is based on planning assumptions and considerations presented in this
• Incidents are typically managed at the lowest possible geographic,
organizational, and jurisdictional level.
• Incident management activities will be initiated and conducted using the
principles contained in the National Incident Management System (NIMS)
• The combined expertise and capabilities of government at all levels, the private
sector, and nongovernmental organizations will be required to prevent, prepare
for, respond to, and recover from incidents or disasters.
• Incidents or disasters may:
• Occur at any time with little or no warning in the context of a general or
specific threat or hazard.
• Require significant information sharing across multiple jurisdictions and
between public and private sectors.
• Span the spectrum of incident management to include prevention,
preparedness, response, and recovery.
• Involved multiple, high varied hazards or threats on a local, regional, or
national scale.
• Result in numerous casualties; fatalities; displaced people, property loss,
disruption of normal life support systems, essential public services, basic
infrastructure; and significant damage to the environment.
• Impact critical infrastructures across sectors.
• Overwhelm capabilities of local governments and private sector
infrastructure owners and operators.
• Attract a sizeable influx of independent, spontaneous volunteers and
supplies.
• Require prolonged, sustained incident management operations and
support activities.
• Top priorities for incident management are to:
■ Save lives and protect the health and safety of responders,
recovery workers and the public.
• Ensure security of the homeland.
• Prevent an imminent incident, including acts of terrorism from occurring.
• Protect and restore critical infrastructure and key resources.
• Conduct law enforcement investigations to resolve the incident,
apprehend the perpetrators, and collect and preserve evidence for
prosecution.
• Protect property and mitigate damages and impacts to individuals,
communities, and the environment.
• Facilitate recovery of individuals, families, businesses, governments, and
the environment.
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Eagle County Emergency Operations Plan
December 2009
• Departments and agencies at all levels of government and certain NGO's such as
the American Red Cross or Salvation Army, may be required to deploy to
incidents or disasters on short notice to provide timely and effective mutual aid
and/or intergovernmental assistance.
• For incidents or disasters that are Presidential declared, state and federal support
is delivered in accordance with relevant provisions of the Stafford Act.
Colorado Disaster Act of 1992 Provisions (C.R.S. 24 -32 -2107)
1. Each political subdivision shall be within the jurisdiction of and served by the division
and by a local or inter jurisdictional agency responsible for disaster preparedness and
coordination of response.
2. Each county shall maintain a disaster agency or participate in a local or inter -
jurisdictional disaster agency which, except as otherwise provided under this part 21, has
jurisdiction over and serves the entire county.
3. The governor shall determine which municipal corporations need disaster agencies of
their own and require that they be established and maintained. The governor shall make
such determination on the basis of the municipality's disaster vulnerability and capability
of response related to population size and concentration. The disaster agency of a county
shall cooperate with the disaster agencies of municipalities situated within its borders but
shall not have jurisdiction within a municipality having its own disaster agency. The
office shall publish and keep current a list of municipalities required to have disaster
agencies under this subsection.
4. The minimum composition of a disaster agency shall be a director or coordinator
appointed and governed by the chief Elected Official or governing body of the appointing
jurisdiction. The director or coordinator shall be responsible for the planning and
coordination of the local disaster services.
5. Any provision of this part 21 or other law to the contrary notwithstanding, the
governor may require a political subdivision to establish and maintain a disaster agency
jointly with one or more contiguous political subdivisions if the governor finds that the
establishment and maintenance of an agency or participation therein is made necessary by
circumstances or conditions that make it unusually difficult to provide disaster
prevention, preparedness, response, or recovery services under other provisions of this
part 21.
6. Each political subdivision which does not have a disaster agency and has not made
arrangements to secure or participate in the services of an agency shall have an elected
official designated as a liaison officer to facilitate the cooperation and protection of that
subdivision in the work of disaster prevention, preparedness, response, and recovery.
7. The mayor, chairman of the board of county commissioners, or other principle Elected
Official of each political subdivision ion the state shall notify the office of the manner in
which the political subdivision is providing or securing disaster planning and emergency
services, identify the person who heads the agency from which the services are obtained,
and furnish additional information relating thereto as the division requires.
8. Each local and inter jurisdictional disaster agency shall prepare and keep current a
local or inter jurisdictional disaster emergency plan for its area.
9. The local or inter jurisdictional disaster agency, as the case may be, shall prepare and
distribute to all appropriate officials in written form a clear and complete statement of the
emergency responsibilities of all local agencies and officials and of the disaster chain of
command.
C.R.S. 24 -32 -2109. Local Disaster Emergencies
1. A local disaster may be declared only by the principle Elected Official of a political
subdivision. It shall not be continued or renewed for a period in excess of seven days except by or
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Eagle County Emergency Operations Plan
December 2009
with the consent of the governing board of the political subdivision. Any order or proclamation
declaring, continuing, or terminating a local disaster emergency shall be given prompt and
general publicity and shall be filed promptly with the county clerk and recorder, city clerk, or
other authorized record - keeping agency and with the division.
2. The effect of a declaration of a local disaster emergency is to activate the response and
recovery aspects of any and all applicable local and inter jurisdictional disaster emergency plans
and to authorize the furnishing of aid and assistance under such plans.
3. No inter jurisdictional disaster agency or official thereof may declare a local disaster
emergency unless expressly authorized by the agreement pursuant to which the agency functions.
An inter jurisdictional disaster agency shall provide aid and services in accordance with the
agreement pursuant to which it functions.
Roles and Responsibilities
Police, fire, public health and medical, emergency management, public works, hazardous
materials response, and other personnel are often the first to arrive and the last to leave an
incident site. When local resources and capabilities are overwhelmed, local Chief Elected Official
(CEO) or their designee may request assistance from additional municipalities, counties, the State
of Colorado and the Federal Government.
Local Chief Elected Official
A Mayor or Chairman of the Board, as a jurisdiction's Chief Elected Official, is responsible for
the public safety and welfare of the people of that jurisdiction. Responsibilities of the Local Chief
Elected Official include:
• Responsibility for coordinating local resources to address the full spectrum of
actions to prevent, prepare for, respond to, and recovery from incidents involving
all hazards including natural disasters, accidents, terrorism, and other
contingencies.
• Dependent upon State and Local law, the CEO has extraordinary powers to
suspend local laws and ordinances, such as to establish a curfew, direct
evacuations, and, in accordance with the local health authority, to order
quarantine.
• Provides leadership and plays key role in communicating to the public, and in
helping people, businesses, and organizations cope with the consequences of any
type of domestic incident within the jurisdiction.
• Negotiates and enters into mutual aid agreements with other jurisdictions to
facilitate resource sharing.
• Requests State and, if necessary, Federal assistance through the Governor of the
State of Colorado when the jurisdiction's capabilities have been exceeded or
exhausted.
Plan Maintenance
Eagle County EOP revision and subsequent revisions, supersedes all previous editions and is
effective immediately for planning, training and exercising, and preparedness and response
oper ions.
This "Ian, its annexes and appendixes, shall be maintained and kept current by all parties on the
folloi ting schedule:
Revi ( w and update the Eagle County Emergency Operations Plan, annexes, and appendixes every
three 3) years.
All c anges, revisions, and/or updates to the Plan its annexes and appendixes shall be forwarded
to Ea le County Emergency Management (ECEM) for review, publication and distribution to all
hold s of the Plan following the efforts of the lead agency to coordinate with its supporting
agen ies. If no changes, revisions, and/or up -dates are required, ECEM shall be notified in
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Eagle County Emergency Operations Plan
December 2009
writing by the agency lead that respective plans, annexes, appendices, etc., have been reviewed
and are considered valid and current.
The Eagle County EOP applies a functional approach that groups the capabilities of local
departments and agencies into ESF's (Emergency Support Functions) to provide the planning,
support, resources, program implementation, and emergency services that are most likely to be
needed during incidents or disasters. The response to actual or potential incidents is typically
provided through a full or partial activation of the ESF structure as necessary.
Each ESF is composed of primary and support agencies. The Eagle County EOP identifies
primary agencies on the basis of authorities, resources, and capabilities.
Support agencies are assigned based on resources and capabilities in a given functional area. The
resources provided by the ESF's reflect the resource kind and type categories identified in NIMS.
The scope of each ESF is summarized in each ESF section. ESF's are expected to support one
another in carrying out their respective roles and responsibilities.
Nongovernmental organizations (NGO) collaborate with first responders, governments at all
levels, and other agencies and organizations providing relief services to sustain life, reduce
physical and emotional distress, and promote recovery of disaster victims when assistance is not
available from other sources.
THIS PLAN IS INTENDED ONLY FOR THE USE OF THE ENTITIES WHO ARE
SIGNATORIES TO THIS PLAN. IT CONTAINS INFORMATION THAT IS
PRIVILEGED, CONFIDENTIAL AND EXEMPT FROM DISCLOSURE UNDER
APPLICABLE LAW. SHARING, COPYING OR OTHERWISE DISCLOSING
INFORMATION CONTAINED IN THIS PLAN SHALL ONLY BE DONE WITH
WRITTEN AUTHORIZATION OF THE EAGLE COUNTY EMERGENCY
MANAGEMENT DIRECTOR.
Emergency Support Functions and Scope
ESF #1— Transportation - Civil transportation support, restoration/recovery of transportation
infrastructure, movement restrictions and damage and impact assessment.
ESF #2—Communications - Coordination with telecommunications industry, restoration/repair
of telecommunications infrastructure, protection and restoration of information resources and
warnings and/or notifications.
ESF #3—Public Works & Engineering - Infrastructure protection, emergency repair,
infrastructure restoration, engineering services, construction management and critical
infrastructure liaison.
ESF #4— Firefighting - Firefighting Activities and resource support.
ESF #5— Emergency Management - Coordination of incident management efforts, management
of Emergency Operations Center (EOC)
ESF #6 —Mass Care, Housing, and Human Services - Mass Care, disaster housing, human
services and sheltering.
ESF #7— Resource Support - Resource support (facility space, office equipment, supplies,
contracting services, etc.) and financial management.
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Eagle County Emergency Operations Plan
December 2009
ESF 11 —Public Health & Medical - Public health, medical (EMS & Hospital), mental health,
mass fatality and mortuary services.
ESF — Search and Rescue - Life - saving assistance.
ESF *10 —Oil & Hazardous Materials – Chemical, Biological, Radiological, Nuclear and
Expl sive (CBRNE) Response, environmental safety and short and long term cleanup.
ESF 11— Agriculture Nutrition Assistance - Animal and plant diseasetpest response, food
safetV and food security.
ESF 12— Energy and Public Utilities - Energy infrastructure assessment, repair and
restoration, energy industry utilities coordination.
ESF 13— Public Safety and Security - Facility and resource security, security planning,
technical and resource assistance, public safety /security support, support to access, traffic, and
crowd control.
ESF �14 —Long Term Community Recovery and Mitigation - Social and economic
community impact assessment, long term community recovery assistance to local governments,
and the private sector, mitigation analysis and program implementation.
ESF #15— External Affairs - Emergency public information and protective action guidance,
medip and community relations support to on scene incident management and management of
Joint Information Center (JIC).
Private Sector
Eagle County and primary and support agencies coordinate with the private sector to effectively
share information, form courses of action, and incorporate available resources to prepare for,
respond to, and recover from incidents or disasters.
Roles: The roles, responsibilities, and participation of the private sector during incidents or
disasters vary based on the nature of the organization and the type and impact of the incident. The
roleslof private sector organizations are summarized below;
Impacted Organization or Infrastructure
Private sector organizations may be affected by direct or indirect consequences of the incident,
including privately owned critical infrastructure, key resources, and those main private- sector
organizations that are significant to local, regional, and national economic recovery from the
incident. Examples of privately owned infrastructure include, transportation, telecommunications,
private utilities, financial institutions, and hospitals.
Response Resource
Private - sector organizations provide response resources (donated or compensated) during an
incident- including specialized teams, equipment, and advanced technologies through local public -
private emergency plans, mutual aid agreements, or incident specific requests from government
and private sector volunteered initiatives.
Regulated and/or Responsible Party
Own6rs/operators of certain regulated facilities or hazardous operations may bear responsibilities
under the law for preparing for and preventing incidents from occurring, and responding to an
incident once it occurs. For example, Federal regulations require owners/operators of Tier 11
reporting facilities to maintain emergency (incident) preparedness plans, procedures, and to
perform assessments, prompt notifications, and training for a response to an incident.
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Eagle County Emergency Operations Plan
December 2009
Local Emergency Organization Member
Private sector organization members may serve as an active partner in local emergency
preparedness and response organizations and activities.
Responsibilities
Private Sector organizations support the Eagle County EOP (voluntarily or to comply with
applicable laws and regulations) by sharing information with the government, identifying risks,
performing vulnerability assessments, developing emergency response and business continuity
plans, enhancing their overall readiness, implementing appropriate prevention and protection
programs, and donating or otherwise providing goods and services through contractual
arrangement or government purchases to assist in response to and recovery from an incident.
Certain organizations are required by existing law and regulation to bear the cost of planning
response to incidents, regardless of cause. In the case of the an incident or disaster, these private
sector organizations are expected to mobilize and employ the resources necessary and available in
accordance with their plans to address the consequences of incidents at their own facilities or
incidents for which they are otherwise responsible.
Unless the response is inherently governmental (e.g., law enforcement, etc.), private sector
organizations are encouraged to develop and maintain capabilities to respond to and manage a
complete spectrum of incidents and emergencies. Local government should maintain ongoing
interaction with the critical infrastructure and key resource industries to provide coordination for
prevention, preparedness, response, and recovery activities. When practical, or when required
under Federal law, private sector representatives should be included in planning and exercises.
The government may, in some cases direct private sector response resources when they have
contractual relationships, using government funds. The primary agency(ies) for each ESF
maintains working relations with its associated private sector counterparts through partnership
committees or other means. (e.g., ESF #10, Hazardous Materials Response — Hazardous Materials
Industries).
Citizen Involvement
Strong partnerships with citizens groups and organizations provide support for incident
management prevention, preparedness, response, recovery, and mitigation. The U.S. Citizen
Corps brings these groups together and focuses efforts of individuals through education, training,
and volunteer service to help make communities safer, stronger, and better prepared to address
the threats of terrorism, crime, public heath issues, and disasters of all kinds.
Local Citizen Corps Councils implement Citizen Corps programs, which include Community
Emergency Response Teams (CERTS), Medical Reserve Corps, Neighborhood Watch,
Volunteers in Police Service, and the affiliate programs.
These programs provide opportunities for special skills and interests; develop targeted outreach
for special needs groups, and organize special projects and community events.
Citizen Corps Affiliate programs expand the resources and materials available to local
communities through partnerships with programs and organizations that offer resources for public
education, outreach, and training; represent volunteers interested in helping to make their
communities safer or offer volunteer service opportunities to support first responders, disaster
relief activities, and community safety efforts.
Concept of Operations
Incident Support
This section describes the local coordinating structures, processes, and protocols employed to
manage incidents or disasters in Eagle County. These coordinating structures and processes are
designed to enable execution of the responsibilities of each jurisdiction having authority and to
integrate local, NGO, and private- sector efforts into a comprehensive approach to incident
management.
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Eagle County Emergency Operations Plan
December 2009
A ba is premise of the Eagle County EOP is that incidents are generally handled at the lowest
jurisdictional level possible. Police, fire, public health and medical and other personnel are
responsible for incident management and coordination at the local level. In the vast majority of
incidents, local resources and regional mutual aid resources provide the first line of emergency
response and incident management support.
When a local jurisdiction requires assistance with providing logistical support for an incident or
when several local jurisdictions are experiencing simultaneous incidents requiring similar
resources, a Multi- Agency Coordination Group (MACG) should be established to assist in
providing that support.
As the incident expands or additional resources are needed, or when the MACG can no longer
support the incident, the County Emergency Management Director or designee should be
requested to activate the Eagle County Emergency Operations Center (EOC) in accordance with
the E DC plan (Appendix B) to coordinate efforts and provide appropriate support to the incident
command structure.
Strategic level interagency incident management coordination and course of action development
are facilitated by the Eagle County ESF's located at the EOC. Public information will be
managed by ESF #15 and the Eagle County PIO Group operating in a Joint Information Center.
The framework created by these coordinating structures is designed to accommodate the various
roles local government plays during an incident, whether it is support to local agencies, or direct
implementation of the Eagle County incident management authorities and responsibilities under
State and Federal law.
The organizational structure for incident management establishes a clear progression of
coordination and communication from the local level to the State level.
As illustrated below, the local incident command structures, Incident Command Posts (ICP'S),
are responsible for directing on -scene incident management and maintaining command and
control of on -scene incident operations.
Eagle County
Emergency
Operations
Center (ECEOC)
Incident Incident Incident
Command Post Command Post Command Post
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Eagle County Emergency Operations Plan
December 2009
Eagle County EOC
The support and coordination components consist of an emergency operations center (EOC) and
multi- agency coordination entities. The EOC provides a central location for operational
information sharing and resource coordination in support of on -scene efforts.
Eagle County Multi- Agency Coordination Groups (Eagle County MACG) aids in establishing
priorities among the incidents and associated resource allocations, resolving agency policy
conflicts, and providing strategic guidance to support incident management activities. This group
is made of departmentlagency heads with authority to make decisions and commit resources. The
Eagle County EOC is also the conduit to the State of Colorado for resource assistance and other
state and/or federal assistance.
State of Colorado
Emergency Operations
Center (SEOC)
Eagle County
Emergency Operations
Center (ECOEC)
Incident
Command Post
Disaster Declarations
During actual or potential incidents or disasters, the overall coordination of local incident
management activities is executed by the agency(ies) with jurisdictional authority under NIMS.
When an incident or potential incident is of such severity, magnitude, and/or complexity that it is
considered a disaster, the County may request a disaster declaration to initiate the support at the
State. In the context of the Stafford Act disasters or emergencies, the Department of Homeland
Security coordinates supplemental Federal assistance when the consequences of the incident
exceed local and State capabilities.
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Eagle County Emergency Operations Plan
December 2009
Eagle County Joint Information Center (JIC)
The Cagle County JIC serves as a focal point for the coordination and dissemination of
information to the public and media concerning incident prevention, preparedness, response,
recovery, and mitigation. The JIC staff develops, coordinates, and disseminates unified news
releases. News releases are cleared through the MACG to ensure consistent messages, avoid
release of conflicting information, and prevent negative impact on operations. This formal
approval process ensures protection of law enforcement sensitive information.
Agencies may issue their own news releases related to their policies, procedures, and capabilities,
however, these should be coordinated with the JIC.
In accordance with NIMS processes, resource and policy issues are addressed at the lowest
organizational level practicable. If the issues cannot be resolved at that level, they are forwarded
up to the next level for resolution.
The organizational structure above addresses both site specific incident management activities
and the broader issues related to the incident, such as impacts to the rest of the County, immediate
County or regional actions required to avert or prepare for potential subsequent events, and the
management of multiple threats or incidents (specifically those that are non -site specific,
geographically dispersed, or evolve over a long period of time).
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Eagle County Emergency Operations Plan
December 2009
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Oth #r Incident Facilities
Inci ent Command Post
The ctical level, on -scene incident command and management organization is located at the
Inci nt Command Post (ICP). It is typically comprised of designated incident management
offic als and responders from local agencies, as well as private sector and non - governmental
organizations. When multiple command authorities are involved, the ICP may be led by a Unified
Command, comprised of officials who have jurisdictional authority or functional responsibility
for the incident under an appropriate law, ordinance, or agreement. The Unified Command
provides direct, on -scene control of tactical operations and utilizes the NIMS ICS organizational
structure, typically including Operations, Planning, Logistics, and Finance/Administration
sections.
The ICP is usually located at or in the immediate vicinity of the incident site. The location is
selected by the agency having primary jurisdictional authority for managing the incident at this
level. Generally, there is one ICP established for each incident. Depending on the number and
location of incidents, there may be multiple ICP's managed by an Area Command.
ESF Coordinator
The ESF Coordinator is the primary agency representative who has ongoing responsibilities
throughout the prevention, preparedness, response, recovery, and mitigation phases of incident
management. The role of the ESF Coordinator is carried out through a "multi- agency
coordination approach as agreed upon collectively by the designated primary agencies.
Responsibilities of the ESF Coordinator include:
❑ Pre- Incident planning and coordination
❑ Maintaining ongoing contact with ESF primary and support agencies
❑ , Conducting periodic ESF meetings and conference calls
❑ Coordinating efforts with corresponding private sector organizations
❑ , Coordinating ESF activities relating to catastrophic incident planning and critical
infrastructure preparedness as appropriate
Primary Agency
A local department or agency designated as an ESF primary agency serves as a local executive
representative to accomplish the ESF mission. When an ESF is activated, the primary agency is
responsible for:
❑ Orchestrating local support within their functional area for an affected jurisdiction
❑ Provide staff for the operations functions at fixed and field facilities
❑ , Notify and request assistance from support agencies.
❑ Manage mission assignments and coordinate with support agencies
❑ Work with appropriate private- sector organizations to maximize use of all available
resources
❑ . Support and inform other ESFs of operational priorities and activities
❑ Execute contracts and procure goods and services as needed
❑ Ensure financial and property accountability for ESF activities
13 Plan for short term and long term incident management and recovery operations
❑ . Maintain trained personnel to support interagency emergency response and support
teams
15
Eagle County Emergency Operations Plan
December 2009
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Support Agencies
When an ESF is activated in response to an incident, support agencies are responsible for:
❑ Conducting operations, when requested by the primary ESF agency, using their own
authorities, subject matter experts, capabilities, or resources
❑ Participating in planning for short term and long term incident management and
recovery operations and the development of supporting operational plans, SOPS,
checklists, or other job aids, in concert with existing first responder standards.
❑ Assist in the completion of situation assessments
❑ Furnish available personnel, equipment, or other resource support as requested by the
primary ESF agency
❑ Participate in training and exercises aimed at continuous improvement of prevention,
response, and recovery capabilities
❑ . Identify new equipment or capabilities required to prevent or respond to new or
emerging threats and hazards, or to improve the ability to address existing threats.
❑ . Provide information or intelligence regarding the agency's area of expertise
16
Eagle County Emergency Operations Plan
December 2009
THIS PAGE INTENTIONALLY LEFT BLANK
March 2010 ESF #1 — Transportation Annex
Eagle County Emergency Operations Plan
Emergency Support Function #1 — Transportation Annex
ESF Coordinator(s):
Law Enforcement Jurisdiction(s)
Public Works Agencies
Eagle County Regional Airport
Transit Agencies (ECO, RFTA, Avon and
Vail)
Primary Agency:
Public Works Agency
Introduction
Support Agencies:
Eagle County Animal Services
Eagle County Emergency Management
Fleet Services Departments
Human Resources Departments
School Districts (Re -504 and RE -1)
Vail Public Safety Communications Center
Purpose
Emergency Support Function (ESF) #1 — Transportation supports local governmental entities and
voluntary organizations to provide transportation for an actual or potential emergency. Through
the Public Works Agencies coordination role, ESF #1 integrates the responsibility for Emergency
Management of the Transportation System in the prevention/mitigation, preparedness, recovery,
infrastructure restoration, safety, and security of the County and its transportation systems.
Scope
ESF #1 is designed to provide transportation support to assist in incident management.
activities within the scope of ESF #1 functions include: processing and coordinating requests for
transportation support as directed under the Emergency Operations Plan (EOP); reporting damage
to transportation infrastructure as a result of the incident; coordinating alternate transportation
services; coordinating the restoration and recovery of the transportation infrastructure; performing
transportation activities such as air, surface and rail; and coordinating and supporting
prevention /preparedness/mitigation among transportation infrastructure stakeholders at the State
and local levels.
Policies
• Transportation planning employs the most effective means of transporting resources,
including commercial transportation capacity, and capacity owned or operated local
agencies.
• Transportation planning recognizes Federal and State transportation policies and plans
used to control the movement of relief personnel, equipment, and supplies, as well as
local established priorities for determining precedence of movement.
• The Eagle County Multi- Agency Coordination Center (MACC) facilitates coordination
between local entities and the State in the event of multi jurisdictional ESF #1 operations.
• Movements of personnel, equipment, and supplies are managed through prioritizing
shipments. To facilitate the prompt deployment of resources, priorities for various
incidents are developed and maintained through an interagency process led by Eagle
County Emergency Management prior to an incident to facilitate the prompt deployment
ESF #1-1 Transportation Annex
Eagle County Emergency Operations Plan
Marco 2010 ESF #1— Transportation Annex
Eagle ounty Emergency Operations Plan
of resources. Each ESF is responsible for compiling, submitting, and updating
information for inclusion in the ESF #1 prioritized shipments.
Agencies are encouraged to use ESF #1 services. To ensure the orderly flow of resources,
agencies should advise ESF #1 or the MACC of all transportation movements arranged
independently from ESF #1 activity.
Military transportation may be provided in accordance with State policy for use of
National Guard resources.
The MACC supports ESF #1 with relevant situational awareness and threat information
reports.
EFS #1 Coordinators provide relevant situational awareness and threat information
reports to the MACC.
Concept of Operations
General
• The EOP provides a structure for managing and coordinating the complex operations of
the transportation systems during an emergency. This includes deployment of resources
into and out of the incident area and the coordination of transportation recovery,
restoration, and safety /security. The EOP also provides a means of facilitating or
restricting the movement of personnel and goods as necessary.
The ESF #1 coordinator's provide direction for the mission locally. The MACC provides
policy guidance and operational direction.
• Regional ESF #1 organization, notification, deployment, and support operations are
conducted in accordance with the respective ESF #1 annexes to the County EOP.
• Communications are established and maintained with ESF #5 — Emergency Management
to report and receive assessments and status information, and with ESF #7 — Resource
Support.
The ESF #1 Coordinator(s) designate a representative(s) to the Multi- Agency
Coordination Center as required.
Actions: Initial Actions
Coordinating Entity(s): Immediately upon notification of a threat or an imminent or actual
incident, consideration is given toward:
ESF #1-2 Transportation Annex
Eagle County Emergency Operations Plan
March 2010 ESF #1 —Transportation Annex
Eagle County Emergency Operations Plan
• Establishing a Multi- Agency Coordination Center (MACC);
• Providing appropriate representation, when requested, to the MACC, and the ESF #1
function; and
• Implementing plans to ensure adequate staff and administrative support.
Actions: Continuing Actions
• ESF #1 staff coordinates the acquisition of transportation services to fulfill mission
assignments in support of all ESFs when required.
• The MACC coordinates with appropriate Federal, State and local entities to facilitate the
movement of people and goods to, from, and within the incident area, and participates in
decisions regarding issues such as movement restrictions, critical facilities closures, and
evacuations.
• The MACC is responsible for the administrative support of individuals involved in
regional emergency transportation operations and for managing all financial transactions
undertaken through mission assignments issued to ESF #1.
• The MACC coordinates with appropriate jurisdictional administrations on the
implementation of specific statutory authorities providing immediate assistance, such as
traffic control, long -term recovery of the transportation infrastructure, and any authorized
mitigation efforts to lessen the effects of future incidents.
Responsibilities
Primary Agency: Law Enforcement Jurisdiction(s), Public Works Agencies
• Coordinates the provision of transportation services in support of Federal, State, local,
tribal governmental entities; U.S. territories and possessions; and voluntary organizations.
Coordinates the recovery, restoration, and safety /security of the transportation
infrastructure. Manages the MACC ESF #1. Provides trained personnel to staff ESF #1
responsibilities at the MACC or any other temporary facility in the impacted region.
• Manages the financial aspects of the ESF #1 response.
Works with State and Federal transportation departments and industry partners to assess
the damage to the transportation infrastructure and analyze the impact of the incident on
transportation operations, and report promptly as changes occur.
• Coordinates and implements, as required, emergency - related response and recovery
functions performed statutory authorities, including the prioritization and/or allocation of
transportation capacity, hazardous material containment response and movement, and
damage assessment, to include safety and security related actions concerning movement
restrictions, closures, quarantines, and evacuations.
• Provides technical assistance to in evacuation or movement restriction planning, and
determining the most viable transportation networks to, from, and within the incident
area, as well as alternate means to move people and goods within the area affected by the
incident.
ESF #1-3 Transportation Annex
Eagle County Emergency Operations Plan
I
March 2010 ESF #1— Transportation Annex
Eagle County Emergency Operations Plan
M Identifies resource requirements for transportation and coordinates their allocation.
Primary Agencies
Agency Functions
Eagle County Regional Airport
• Provides staffing to the MACC ESF #1 when requested.
• Provides transportation assets when possible.
• Coordinates air traffic issues of the incident(s).
Law Enforcement Agencies
I Participates in a Unified Command roll to provide transportation related incident
management within their respective jurisdictions.
• Provides staffing to the MACC ESF #1 when requested.
Pub c Works Agencies
Participates in a Unified Command roll to provide transportation related incident
management within their respective jurisdictions.
Provides staffing to the MACC ESF #1 when requested.
1 Provides resources for damage assessment and transportation systems maintenance as
needed.
Provides technical assistance for ESF #1.
Agencies
Provides staffing to the MACC ESF #1 when requested.
Provides mass transportation guidance and assistance as necessary to support emergency
activities.
Agencies
Agency Functions
Eagle County Animal Services
• Provide animal issue support as necessary.
Provides traffic direction assistance when possible.
Through ESF #1, identifies and arranges for the use of State and Federal assets and
resources in support of the ESF #1 role.
Maintenance Departments
Provides support in the emergency operations and restoration.
Assists in restoring the transportation infrastructure.
ESF 11-4 Transportation Annex
Eagle County Emergency Operations Plan
March 2010 ESF #2 — Communications Annex
Eagle County Emergency Operations Plan
Emergency Support Function #2 — Communications Annex
ESF Coordinator:
Vail Public Safety Communications Center
Information and Technology Departments
Eagle County Emergency Management
Primary Agency:
Vail Public Safety Communications Center
Support Agencies:
Eagle County PIO Group
Private Sector (ARES, RACES)
Introduction
Purpose
Emergency Support Function (ESF) #2 — Communications ensures the provision of
communications support to Federal, State, local and private- sector response efforts during an
emergency incident.
Scope
ESF #2 coordinates actions to provide the required telecommunications, and the restoration of the
telecommunications infrastructure. ESF #2 supports all County agencies in the procurement and
coordination of telecommunications services from the telecommunications and information
technology (IT) industry during an incident response.
Communications is information transfer and involves the technology associated with the
display, transfer, interpretation, and processing of data among persons, places and machines. It
includes transmission, emission, or reception of signs, signals, writing, images, and sounds or
intelligence of any nature by wire, radio, optical, or other electromagnetic systems.
Where appropriate, communications services may be provided through various National -Level
Programs, including the Shared Resources (SHARES) High- Frequency Radio Program,
Telecommunications Service Priority (TSP) Program, Government Emergency
Telecommunications Service (GETS), and Wireless Priority Service (WPS).
Policies
The Eagle County Emergency Operations Plan (EOP) serves as the basis for planning for the
utilization of national telecommunications assets and resources in support of emergencies. This
plan is the formal plan applicable to all agencies who are signatories to the plan.
The mission of the EOP is to assist in:
• The exercise of the telecommunications functions and responsibilities;
• The coordination of the planning for and provision emergency preparedness
communications for all circumstances, including crisis or emergency, attack, recovery,
and reconstitution.
• Federal, State, local, and tribal officials, nonprofit organizations, and private- sector
entities respond to the vast majority of incidents acting under their authorities or through
agency or interagency contingency plans.
• The Vail Public Safety Communications Center is the primary agency with functional
responsibilities for the EOP Communications Annex.
ESF #2 -1 Communications Annex
Eagle County Emergency Operations Plan
March 2010 ESF #2 — Communications Annex
Eagle County Emergency Operations Plan
The Eagle County Multi- Agency Coordination Center (MACC) facilitates coordination
between local entities and the State in the event of multi jurisdictional ESF #2 operations.
Jurisdictional Information and Technology Departments are responsible for cyber
incident response coordination among agencies and, upon request, State, local, tribal, and
private- sector entities will response to any incident with cyber - related issues (e.g.,
significant cyber threat and disruptions, crippling cyber attacks against the Internet or
critical infrastructure information systems, technological emergencies, and declared
major disasters and emergencies).
Concept of Operations
General
Eagle County Emergency Management (ECEM) determines whether to activate ESF #2
based upon information from initial staff reports and County authorities. For incidents
where ESF #2 is not activated, ECEM may elect to use the existing resources of the Vail
Public Safety Communications Center (VPSCC).
When activated, ESF #2 coordinates and supports telecommunications requirements of
the incident(s).
Telecommunications management occurs on a bottom -up basis: decisions are made at the
lowest level, with only those issues requiring adjudication or additional resources being
referred to the next higher management level.
The VPSCC controls communications assets (i.e., Mobile Telecommunications Systems,
Mobile Emergency Communications Vehicle) in the incident area and coordinates their
use with the Incident Commander. Other agencies that provide telecommunications assets
in support of the response also control their assets, but coordinate use with the VPSCC.
Dispatch Center: The Vail Public Safety Communications Center (VPSCC) is the
primary organization for incident management communications. The VPSCC staff
processes anticipated/actual damage, identifies communications requirements, monitors
the developing situation/response, renders status reports, and coordinates service
provisioning and restoration as required. The VPSCC Manager appoints ESF #2
representatives to the Multi- Agency Coordination Center (MACC), providing for 24 -hour
coverage if required.
Regional: When ESF #2 is activated, the VPSCC may request assistance from other
communication centers in the Northwest All- Hazards Emergency Management Region.
Assistance may be deployed to the scene of an incident, to assist in the VPSCC or at the
MACC.
State: Whenever a MACC is activated in Eagle County, the Colorado Division of
Emergency Management Duty Officer shall be notified. Following notification of the
Duty Officer, additional telecommunications resources may be obtained through the
Colorado State Resource Mobilization Plan.
ESF �-2 Communications Annex
Eagle County Emergency Operations Plan
March 2010 ESF #2 — Communications Annex
Eagle County Emergency Operations Plan
FIGURE 1. Emergency Communications Staff
Communication
Center Manager
Communications I I Field Based I I EFS #2 Staffing
Center staffing Dispatchers For the MACC
Actions: Pre - Incident
• Work closely with Eagle County entities and private- sector coordinators to ensure the
latest technology is available to all agencies participating in the response effort.
• Coordinate intergovernmental, nongovernmental organization and private- sector
preparedness efforts as they pertain to critical infrastructures supporting
telecommunications.
• Develop and issue information collection guidelines and procedures to enhance
assessment, allocation, and coordination of government and industry telecommunications
assets in the event of an emergency incident.
Actions: Incident Period
• If ESF #2 is activated, the VPSCC notifies the VPSCC Manager. The VPSCC Manager,
in coordination with the Incident Commander(s), determines the appropriate level of
response for ESF #2 elements.
The VPSCC:
• Alerts all appropriate personnel when ESF #2 is activated.
• Advises the MACC when communications problems are expected in the incident area to
enable activation of other communications resources.
• Identifies telecommunications assets available for use within the affected area;
• Facilitates the implementation of a pre - established incident communications plan (ICS
form 205) or the development of an incident specific communications plan.
• Obtains information from ESF #1 — Transportation relative to road, rail, and other
transportation conditions in the area and whether they can be used to get mobile
telecommunications systems into the area;
The MACC:
ESF #2 -3 Communications Annex
Eagle County Emergency Operations Plan
March 2010 ESF #2 — Communications Annex
Eagle County Emergency Operations Plan
• Assesses the availability of commercial telecommunications for location of the
incident(s);
• Determines from ESF #7 — Resource Support, the location of possible incident facilities
in the area (e.g., staging areas or camps) and the communications needs for those
facilities;
Forwards unresolved telecommunications requests to the State MACC.
Coordinates telecommunications support from State and other local governments, and
voluntary relief organizations (ARES and RACES) as necessary;
Oth r Departments and Agencies:
•� Until the MACC and ESF #2 are operational, the primary response agency(s) accumulate
damage information.
Adhere to pre - established incident radio plans (minor, major and airport) as appropriate.
Actions: Post- Incident
Post - incident actions include:
Develop, coordinates, and execute service and site restoration plans;
Conducts measurements necessary to identify damaged critical infrastructure assets;
repair, reconstitute, and secure communications; and coordinate actions to protect these
assets from further damage;
Evaluates the incident to identify lessons learned;
Completes post- incident reporting; and
Develops initiatives to mitigate the effects of future incidents.
Prepares and processes any required reports;
Recommends release /termination -of -use of outside telecommunications resources when
they are no longer required; and
Maintains a record for audit of all telecommunications support provided.
Responsibilities
Prin;ary Agency
VPSCC, IT and Emergency Management Departments: The Director /manager delegates staff
to accomplish the ESF #2 mission.
Prevention and Preparedness
q Manages and directs prevention and preparedness efforts in areas of agency expertise.
• Monitors the status of situations that have the potential for developing into an incident
requiring additional communications resources.
• Assesses the impact on existing telecommunications services.
Response and Recovery
• Manages and directs response and recovery efforts in areas of agency expertise.
• Supports the MACC as required, in accordance with standard operating procedures
outlined in the EOP.
Ensures that all information regarding potential and/or actual incidents with significant
telecommunications implications are brought to the attention of the MACC in a timely
manner.
ESF #2 -4 Communications Annex
Eagle County Emergency Operations Plan
March 2010 ESF #2 — Communications Annex
Eagle County Emergency Operations Plan
• Coordinates response activities with Incident Commander(s) and the MACC as
necessary.
• Coordinates with ESF #12 — Energy, regarding communications industry requests for
emergency fuel re- supply and safe access for telecommunications work crews into
incident areas.
• Monitors recovery efforts and, as required, coordinates the provision of
telecommunications services needed by the incident(s).
• Provides reports to the MACC as directed.
• Coordinates the restoration and/or rerouting of existing telecommunications services and
the provisioning of new telecommunications services.
• Coordinates with telecommunications service providers to facilitate the prioritizing of
requirements as necessary when providers are unable to satisfy all telecommunications
services requirements, when there are conflicts between multiple incidents, or when the
allocation of available resources cannot be fully accomplished at the incident level.
• Coordinates with appropriate government and industry representatives in support of
MACC requests to meet user requirements for communication assets.
Support Agencies
Agency Functions
Eagle County Emergency Management:
• Provides communications support to State and local officials to assist in disseminating
warnings to the populace concerning risks and hazards.
• Develops, in cooperation with the VPSCC and TT Departments, plans and capabilities for,
the Emergency Alert System (EAS), Emergency Preparedness Network (EPN), ECAlert
and other notification systems.
• Maintains a record of all equipment and services provided.
Eagle County PIO Group:
• Use Joint Information System (JIS) protocols to deliver consistent and accurate
information to the incident(s), the MACC and the public.
Private Sector:
• Radio Amateur Civil Emergency Service (RACES) and Amateur Radio Emergency
Service (ARES) may be called upon to assist with emergency communications need for
the MACC.
ESF #2 -5 Communications Annex
Eagle County Emergency Operations Plan
March 2010 ESF #3 —Public Works Annex
Eagle County Emergency Operations Plan
Emergency Support Function #3 - Public Works and
Engineering Annex
ESF Coordinator:
Eagle County Public Works
Primary Agencies:
Eagle County Road & Bridge/ Engineering
Eagle River Water & Sanitation District
Mid - Valley Water District
Town of Avon Public Works/ Engineering
Town of Basalt Public Works/ Engineering
Town of Eagle Public Works Engineering
Town of Gypsum Public Works/Engineering
Town of Minturn Public Works
Town of Red Cliff
Town of Vail Public Works/ Engineering
Introduction
Purpose
Support Agencies:
CDOT
Eagle County Environmental Health
Eagle County Emergency Management
Eagle County Landfill
The purpose of ESF #3 is to provide for debris clearance, roads, highways and bridge repairs,
engineering, construction, repair and restoration of essential public works systems and services,
and the safety inspection of damaged buildings.
Scope
A. To evaluate, maintain and restore public roads, bridges, and drainages. Support private sector
access in support of the restoration of critical infrastructure (i.e., electrical, gas, communications,
and water distribution) throughout Eagle County.
B. In the event of a an incident involving criminal or terrorist acts, responding personnel will
work to preserve evidence and will fully coordinate all activities with on scene law enforcement
and the Incident Commander.
Situation
A disaster may result from natural or technological hazards or from an act of terrorism that
produces extensive damage and results in a large volume of requests to save lives, alleviate
suffering and restore transportation corridors. When notified of an emergency situation, Public
Works entities will mobilize the necessary available resources to meet demands within their
respective jurisdictions. If the situation is large enough to require additional support from
multiple public works agencies, if multiple jurisdictions are affected or if multiple private sector
resources are necessary then the request for County EOC activation should be made to assist with
resource mobilization.
ESF #3 -1 Public Works Annex
Eagle County Emergency Operations Plan
March 2010 ESF #3 — Public Works Annex
Eagle County Emergency Operations Plan
Planning Assumptions
A. Local governments are responsible for their own public works and infrastructures
and have the primary responsibility for incident prevention, preparedness, response, and recovery.
B. Assistance may be needed to clear debris, perform damage assessment, structural evaluations,
make emergency repairs to essential public facilities, reduce hazards by stabilizing or
demolishing structures, and provide emergency water for human health needs.
C. A cess to the disaster area will often be dependent upon the re- establishment of transportation
routt s. In many locations debris clearance and emergency road repairs will be given top priority
to support immediate life- saving emergency response activities.
D. R ipid damage assessment of the disaster area will be required to determine potential
worlhoad.
E. Emergency environmental and legal clearances will be needed for handling and storage or
disposal of materials from debris clearance and demolition activities.
F. Significant numbers of personnel with engineering and construction skills along with
construction equipment and materials will be required from outside the disaster area.
G. The State of Colorado maintains a computer -based resource mobilization inventory of public
works equipment that could be utilized to manage corridors and clear debris as needed from
affected roadways.
Concept of Operations
A. In response to an emergency, the first responders will assess the extent, type and severity of
the area. The status of transportation corridors will be determined. Damage assessment is a key
component to receiving disaster assistance. The quicker that a detailed damage assessment can be
completed, the quicker a disaster declaration, if warranted, can be declared resulting in financial
assistance from that point forward. If damage is beyond the capabilities of an agency's resources
to mitigate, County EOC activation should be requested.
B. Responding equipment will contact the local incident commander for instructions and
clearance before proceeding to enter any affected area. They will work with trained personnel in
areas deemed safe by the incident commander to clear debris in un- contaminated areas and will
supF ort those involved in direct handling of the hazardous materials contaminated debris.
C. T ie Eagle County Public Works Director or designee will be the ESF #3 lead when the Eagle
Coui ity Emergency Operations Center (EOC) has been activated. The ESF #3 lead will be
responsible for coordination of all county -wide agencies providing support under ESF #3.
ESF r -2 Public Works Annex
Eagle County Emergency Operations Plan
March 2010 ESF #3 — Public Works Annex
Eagle County Emergency Operations Plan
D. In small magnitude emergencies, requests for assistance may be handled over the telephone. In
larger magnitude events, the ESF #3 lead will respond to the EOC to coordinate a response from a
centralized location. If the State Emergency Operation Center (SEOC) is activated the county
ESF #3 lead will coordinate closely with the State ESF #3 lead.
E. ESF #3 will maintain copies of all information to be compiled into a Master Log of the event.
Organization and Responsibilities
A. Organization
1. Public Works activities are conducted in the field with overall coordination between the Public
Works representative and the Incident Commander.
2. Requests for additional resources and/or support are normally made by the Public Works
representative through the Incident Commander to the Vail Public Safety Communications
Center. When the EOC has been activated requests for resources and/or support will be made
through the ESF #3 lead at the EOC.
3. ESF #3 actions include conducting pre and post incident assessments of public works and
infrastructure.
4. ESF #3 will assist in executing emergency contract support for life- saving and life- sustaining
services.
5. Provide technical assistance to include engineering expertise, construction management,
contracting, and real estate services.
6. Provide emergency repair of damaged infrastructure and critical facilities and
other recovery programs.
C. Responsibilities — Supporting Agencies/Departments
1. Provide personnel necessary to support ESF #3
2. Identify staff that will be prepared to act as a representative on a Field Operations Team.
3. Designate an Emergency Response Coordinator.
VII. FINANCIAL MANAGEMENT
Each entity will be responsible for its own finances. In the event that disaster assistance become
available have detailed records supporting necessary expenses will be necessary in order to
receive the maximum available assistance (which will rarely exceed 75% of the actual amount
claimed).
ESF #3 -3 Public Works Annex
Eagle County Emergency Operations Plan
March 2010 ESF #4 —Firefighting
Eagle County Emergency Operations Plan
Emergency Support Function #4 — Firefighting Annex
ESF Coordinator:
Appointed Fire Representative
Primary Agency:
Basalt & Rural Fire Protection District
Eagle County Airport Fire Department
Eagle River Fire Protection District
Greater Eagle Fire Protection District
Gypsum Fire Protection District
Rock Creek Fire Department
Upper Colorado River Fire Management
Vail Fire & Emergency Services
Introduction
Purpose:
Support Agencies:
Ambulance Districts
Law Enforcement Agencies
Eagle County Emergency Management
Public Works Agencies
Emergency Support Function (ESF) #4 — Is responsible for the coordination of firefighting
activities, including the detection and suppression of fires on state and local lands and providing
personnel, equipment, and supplies in support of agencies involved in urban, rural and wildland
firefighting operations.
Urban search and rescue (USAR) is the process of locating, extricating, and providing initial
medical treatment to victims trapped in collapsed structures or rescuing or removing persons
threatened or stranded in harm's way by any emergency or hazardous event when they cannot
remove themselves. Urban search and rescue includes technical rescue activities such as dive
rescue and heavy lifting. Alpine /rural/wilderness search and rescue activities (emergency
incidents involving locating missing individuals, mountain rescue, locating downed aircraft, etc.)
are addressed in ESF ( #9).
Scope:
The management of a large firefighting operation is complex, often involving many different
agencies and local jurisdictions. Fires resulting from or independent of, but coincident with, a
catastrophic event will place extraordinary demands on available resources and logistics support
systems. ESF #4 supports structural and wildfire operations through close coordination with other
local, state, and federal agencies. ESF #4 coordinates firefighting support to disaster response and
recovery operations that may not be directly fire related.
Policies:
• Priority is given to firefighter and public safety and protecting property, in that order.
ESF #4 -1 Firefighting Annex
Eagle County Emergency Operations Plan
March 2010 ESF #4 — Firefighting
Eagle County Emergency Operations Plan
• Processes and procedures approved by the National Fire Protection Association (NFPA)
and/or National Wildland Coordinating Group (NWCG) are the guiding principles for
firefighting.
• Coordination with, and support of, State and local fire suppression organizations is
accomplished through mutual aid agreement with adjacent organizations, and in
cooperation with the Colorado Division of Fire Safety and Colorado Division of
Emergency Management when resource beyond existing mutual aid are necessary.
Implement alert/activation for USAR resources through the Colorado Division of
Emergency Management.
National level support for wildfire is accomplished through the National Interagency
Coordination Center (NICC) located at the National Interagency Fire Center (NIFC) in
Boise, ID.
Suppression organizations operate under the National Incident Management System
(NIMS)/Incident Command System (ICS).
The coordinator for ESF #4 — Firefighting is a fire agency representative not directly
involved in the firefighting incident or event.
Concept of Operations:
General
Cities, towns, counties, fire protection districts, and other fire protection organizations are
responsible for requesting activation of a Multi- Agency Coordination Group (MACE)
when incident exceeds local capabilities.
Eagle County EOC (i.e., outside county mutual aid is needed or multiple incidents are
occurring requiring firefighting resources).
• The Eagle County Multi- Agency Coordination Group (MACG) facilitates coordination
between local entities and other counties or the State in the event of multi jurisdictional
ESF #4 operations.
Organization:
Actions
Pre - Incident
• Participates in planning, exercising and evaluating the Eagle County Emergency
Operations Plan (EOP).
Maintains current data in the Colorado State Resource Mobilization and/or the federal
ROSS database as appropriate and the Eagle County Public Safety Network (Roam
Secure system).
ESF 1 -2 Firefighting Annex
Eagle County Emergency Operations Plan
March 2010 ESF #4 — Firefighting
Eagle County Emergency Operations Plan
Incident
• Upon notification, a Fire Service Representative will be assigned and respond to the
Eagle County EOC to serve as the ESF# 4 lead.
• The ESF# 4 lead is responsible for situation awareness (incident situation and damage
assessment information for all incidents) and determination of resource needs from the
local incident commander(s).
• The ESF# 4 lead coordinates incident resource needs and determines and resolves as
necessary, issues regarding resource shortages and resource ordering issues.
• The ESF# 4 lead gathers and maintains current inventories of available fire service
facilities, equipment, and key personnel throughout Eagle County during an incident(s).
• The ESF# 4 lead Implements the Colorado Emergency Resource Mobilization Plan.
• The ESF# 4 lead assumes responsibility for coordinating and tracking fire resources
mobilized through the EOC.
• The ESF# 4 lead assists the Incident Commander(s) in planning for and acquiring relief
resources to replace or rotate with committed resources for extended operations.
• The ESF# 4 lead collects appropriate records of costs incurred during an event for all fire
resources.
• The ESF# 4 lead requests supporting agencies document any lost or damaged equipment
and personnel or equipment accidents.
Post - Incident
• Maintain adequate resources to support local operations and plan for a reduction of
resources.
• Upon request, ESF #4 will provide firefighting resources for recovery efforts.
• Conduct After Action Reviews (AAR's) of incident actions with teams involved to
improve future operations.
• Coordination with ESF # 14 personnel for recovery and mitigation efforts.
• Inform agencies providing resources where to send records.
The specific recovery actions following an emergency will be determined by the event.
Additional Wildfire specific actions will be outline in the current version of the Annual
Operating Plan (AOP) for wildland fires.
ESF #4 -3 Firefighting Annex
Eagle County Emergency Operations Plan
March 2010 ESF #5 — Emergency Management
Eagle County Emergency Operations Plan
Emergency Support Function #5 — Emergency
Management Annex
ESF Coordinator:
Eagle County Emergency Management
Primary Agency:
Eagle County Emergency Management
Introduction
Support Agencies:
Eagle County Administration
Eagle County Attorney's Office
Ambulance Districts
American Red Cross/Salvation Army
Colorado Division of Emergency Management
Eagle County Environmental Health
Fire Agencies
Health and Human Services
Law Enforcement
Public Information Officers Group
Public Works Agencies
Vail Public Safety Communications Center
Wildfire Mitigation Specialist
Purpose
Emergency Support Function (ESF) #5 — Emergency Management is responsible for supporting
overall activities of the domestic incident management. ESF #5 provides the core management
and administrative functions in support of a Multi- Agency Coordination Group (MACG).
Scope
ESF #5 serves as the support ESF for all incident management from prevention to response and
recovery. ESF #5 facilitates information flow in the pre- incident prevention phase in order to
place assets on alert or to preposition assets for quick response. During the post- incident response
phase, ESF #5 transitions and is responsible for support and planning functions. ESF #5 activities
include those functions that are critical to support and facilitate multi- agency planning and
coordination for operations involving potential and actual incidents. This includes alert and
notification, deployment and staffing of resources, incident action planning, coordination of
operations, logistics and material, direction and control, information management, facilitation of
requests for State and Federal assistance, resource acquisition and management (to include
allocation and tracking), worker safety and health, facilities management, financial management,
and other support as required.
Policies
• ESF #5 is responsible for establishing the support infrastructure for incidents in
anticipation of requirements for prevention, response, and recovery.
• Requests for County disaster declarations to enable funding through State and Federal
assistance programs are coordinated through the Eagle County Emergency Management
Office.
• Resource allocation and taskings are coordinated through ESF #5 using procedures
outlined in the Emergency Response Plan (EOP).
ESF #54 Emergency Management Annex
Eagle County Emergency Operations Plan
March 2010 ESF #5 —Emergency Management
Eagle County Emergency Operations Plan
ESF #5 staff identifies and resolves resource allocation issues identified at the MACC.
ESF #5 staff provides the informational link between the local MACC and State. ESF #5
serves as the centralized conduit for situation reports to the MACC from the various
incidents and ESFs.
Departments and agencies participate in the incident action planning process coordinated
by ESF #5.
ESF #5 provides representatives to staff key positions on Emergency Response Teams in
support of the Incident Commander(s).
ESF #5 staff establishes required facilities, supplies, and equipment to support activities
related to the management of incidents. These facilities include, but are not limited to the
Multi- Agency Coordination Center (MACC), the Joint Information Center (JIC),
Mobilization Centers, Staging Areas, and Disaster Recovery Centers.
ESF #5 staff supports the implementation of mutual aid agreements to ensure a seamless
resource response to affected jurisdictions.
ESF #5 provides surge capability to perform essential emergency management functions
on short notice and for varied duration.
The Eagle County Emergency Manager is responsible for notifying State and local
emergency management organizations, of potential threats to enable the elevation of
operational response postures or the pre - positioning of assets.
Concept of Operations
General
• ESF #5 provides a trained and experienced staff to fill management positions in the
Command, Operations, Planning, Logistics, and Finance and Administration Sections of
the MACC, if activated or established.
• The MACC, staffed by ESF #5 and other ESFs when activated, monitors potential or
developing incidents and supports the efforts of field operations.
• The MACC, staffed by ESF #5 and other ESFs as required, coordinates operations and
situational reporting to the State.
Organizational Structure:
ESF 5 is organized in accordance with the National Incident Management System (NIMS). The
ESF 5 structure supports the general staff functions described in the NIMS at the Multi- Agency
Coo ination Centers. These functions include:
Command Support: ESF #5 supports the command function by providing staff, incident
action planning capabilities, information, administrative, logistics, and financial support
functions.
Operations: Eagle County Emergency Management provides staff to coordinate the
Human Services, Infrastructure Support, Emergency Services, and Mitigation and
Community Recovery Branches (various ESFs also provide key staff for these areas);
processes requests for assistance; and initiates and manages the mission assignment
and/or the reimbursement agreement.
ESF T -2 Emergency Management Annex
Eagle County Emergency Operations Plan
March 2010 ESF #5 — Emergency Management
Eagle County Emergency Operations Plan
Planning: ESF #5 provides for the collection, evaluation, dissemination, and use of
information regarding incident prevention and response actions and the status of
resources. The Planning Section is responsible for the action planning process. This
includes preparing and documenting incident priorities; establishing the operational
period and tempo; and developing contingency, long -term, demobilization, and other
plans related to the incident(s), as needed. The Planning Section also coordinates the
agencies with special technical capabilities to request support for geospatial intelligence,
modeling, and forecasting.
Logistics: ESF #5 provides staff to manage the control and accountability of supplies and
equipment; resource ordering; delivery of equipment, supplies, and services; resource
tracking; facility location and operations; transportation coordination; and information
technology systems services and other administrative services. The Logistics Section
coordinates closely with ESF #7 — Resource Support and implements the Logistics
Management Support Annex.
Finance/Administration: ESF #5 provides staff to monitor funding requirements and
incident costs.
Actions
Multi- Agency Coordination Center
• When an incident occurs or has the potential to occur, ECEM activates ESF #5 as
requested by assigning staffing at the MACC. Actions include alert, notification, and
situation reporting and coordination. Once activated, ESF #5 is operational at the MACC
on a 24 -hour basis until the MACC is deactivated.
• ESF #5 maintains constant communications with the incident(s) and the State and
convenes periodic conferences calls with all appropriate parties to coordinate the joint
operations.
• ESF #5 provides situation reports and other information as required to the MACC and the
State.
• The ECEM activates the ESFs required to handle the threat or incident(s) at hand, issues
initial activation mission assignments, and establishes reporting and communications
protocols.
• EMEC facilitates the deployment of special Federal teams including the National
Emergency Response Team, Mobile Emergency Response Support, Nuclear Incident
Response Team, Mobile Air Transportable Telecommunications System, National
Disaster Medical System, Civil Support Teams, Urban Search and Rescue Teams and
FIRST in coordination with ESF #8.
• ESF #5 staff develops the initial Action Plan outlining MACC operations priorities and
coordinates with other ESFs to implement the plan.
• ESF #5 staff develops the schedule for staffing and operating the MACC from activation
to stand -down.
Planning and Management Activities
• ESF #5 helps maintain situational awareness of the threat or incident(s), and ensures that
situations or incidents receive timely, equitable, and comprehensive assistance.
ESF #5 -3 Emergency Management Annex
Eagle County Emergency Operations Plan
March 2010 ESF #5 — Emergency Management
Eagle County Emergency Operations Plan
As the operation progresses from the pre- incident phase through response and into
recovery, ESF #5 continues to provide immediate, short-term, and long -term planning
functions in coordination with the other ESFs engaged in the operation and with those
who are operating under agency statutory authorities.
Responsibilities
Primary Agency:
As the primary agency, Eagle County Emergency Management:
• Monitors assets and capabilities to prevent and respond to an incident(s) and coordinates
with local, regional, State and private agencies and organizations.
Agencies
Support agencies' responsibilities and capabilities are outlined in the EOP and ESF
Annexes.
Support agencies provide personnel to the MACC, as requested, to assist ESF operations
and provide reports to ESF #5. All agencies, as appropriate, identify staff liaisons or
points of contact to provide technical and subject- matter expertise, data, advice, and staff
support for operations that fall within the domain of each agency. Support capabilities of
other organizations may be used as required and available.
ESF r-4 Emergency Management Annex
Eagle County Emergency Operations Plan
March 2010 ESF #6 — Mass Care, Housing and Human Services
Eagle County Emergency Operations Plan
Emergency Support Function #6 — Mass Care, Housing and
Human Services
ESF Coordinator(s):
Heath and Human Services
American Red Cross
Salvation Army
Primary Agency:
Health and Human Services
Support Agencies:
Eagle County Agencies:
• Administration
• Animal Services
• Attorney
• Commissioners
• Emergency Management
• Environmental Health
• Facilities Management
• Finance
• GIS
• Housing and Development
• Human Resources
• IT
• Sherriff
• ECO Transit
• CSU Extension
Ambulance Districts
Fire Service
Hospitals
School Districts
Vail Public Safety Communications Center
Vail Religious Foundation
Purpose
The purpose of the Eagle County ESF #6 plan is to provide guidelines, principles and structure to
local government and private relief agencies for coordinating the overall functions of evacuation
centers, emergency sheltering and/or temporary housing for people displaced from their residence
by an emergency or disaster, and/or for stranded motorists during a prolonged road closure.
Evacuation centers and emergency shelters include the use of pre - identified sites in existing
facilities within an area of risk, creation of temporary facilities or the temporary construction of
shelters, and use of facilities outside the incident area should evacuation be necessary.
Scope
Emergency Support Function ESF #6 (Mass Care, Housing, and Human Services) supports State,
regional, local, and tribal government and nongovernmental organization (NGO) efforts to
address the non - medical mass care, housing, and human services needs of individuals and/or
families impacted by incidents or events. This includes economic assistance and other services for
individuals impacted by the incident. ESF #6 includes three primary functions: Mass Care,
Housing, and Human Services.
Definitions
Evacuation Center — A temporary short term facility which provides shelter from the elements,
restroom facilities and information dissemination. Usually for displacements of 12 hours or less.
ESF #64 Mass Care, Housing and Human Services Annex
Eagle County Emergency Operations Plan
_F
Marc 2010 ESF #6 — Mass Care, Housing and Human Services
Eagle County Emergency Operations Plan
Emergency Shelter — A temporary longer term facility which provides shelter from the elements,
sanitary facilities to include restroom and shower facilities, sleeping accommodations, food
services and information dissemination.
Situation
• Emergency planning requires plans that are flexible to meet the needs of the situation at
hand. Emergencies may come in the way of natural disasters, man -made disasters and
other events. The situation and needs of the citizens will determine which centers and/or
shelters are open, for how long and by whom.
• Incidents that require multiple municipalities to participate; cause depletion of local
resources; and/or multiple incidents occurring simultaneously will require the
establishment of a county EOC. If state resources are requested, all operations must
coincide with the Colorado State Emergency Operations Plan, Emergency Support
Function #6.
• Based on the county's hazard analysis, there are several emergency and disaster scenarios
that may require a mass care response, including severe storms, floods, HazMat incidents,
fires, and road closures.
Many Eagle County Schools are identified as potential shelter sites. The shelter location
will be determined by the scope of the emergency, the impact area and facility
availability. Shelter location information will be provided to the public in a timely
manner, through a variety of Eagle County communication capabilities.
Other structures such as church fellowship halls, recreation centers and some private
meeting facilities may be utilized as temporary evacuation centers until all displaced
victims can be consolidated into fully staffed official shelters or if the situation extends
beyond the county's capabilities.
• People are generally not inclined to evacuate unless clear and concise information is
provided regarding the nature of hazards and they are given directions for evacuation
routes and evacuation center /shelter locations.
There are not sufficient in- county resources to meet the needs of mass care during an
emergency or disaster.
Local grocery stores, restaurants and other businesses may support the initial
shelter /feeding operations by donating emergency supplies.
• For an out -of- county evacuation, sufficient shelter capacity exists in adjacent counties
and shelter locations can be arranged and made available.
• A high percentage of evacuees will seek shelter with family or friends, or in commercial
facilities rather than go to a public evacuation center or emergency shelter.
• Stranded motorists prefer to remain in or near their vehicles in the event that roads clear
and they may continue their travel, depending on the anticipated duration of road
closures.
ESF t 6 -2 Mass Care, Housing and Human Services Annex
Eagle County Emergency Operations Plan
March 2010 ESF #6 — Mass Care, Housing and Human Services
Eagle County Emergency Operations Plan
• Evacuees will be provided with public information concerning the emergency.
• Eagle County Animal Rescue Teams (CART) will provide for companion animal
sheltering in close proximity to human shelters whenever possible.
• CART's will also coordinate livestock services as resource allow.
Organization and Responsibilities
The American Red Cross (ARC) along with Eagle County Human Services are co -lead agencies
of ESF #6 (Mass Care) and are primarily responsible for providing general public mass care as
part of a broad disaster relief program enacted by the U.S. Congress and through the provisions of
an agreement between the ARC and the State of Colorado. While state law identifies the
Department of Social Services and the Health Department as the agencies legally responsible for
insuring that county residents are sheltered and fed in an emergency, the responsibility for
coordinating and conducting mass care operations for the general public in Eagle County have
been traditionally performed by the Salvation Army and American Red Cross.
The Eagle County Salvation Army is the contact for evacuation centers. The American Red Cross
shall be contacted for emergency shelter management in Eagle County. If displaced persons are to
be housed for a period of longer than 12 hours, the emphasis should be on shelters rather than
evacuation centers. If more than one mass care facility is required, ESF #6 agencies will
coordinate the provision of additional sites for disaster victims. This includes, but is not limited
to, the creation of temporary facilities such as tent cities, the construction of temporary shelters,
and the use of similar facilities outside of the disaster area(s).
Eagle County agencies will coordinate with other ESF #6 agencies to meet the housing and
human service needs resulting from an incident. Eagle County agencies will work to ensure
temporary housing functions are addressed and provided as needed. Eagle County Health and
Human Services (HHS) will assist victims with temporary human services and economic
assistance programs utilizing local, state and federal resources. Mental health functions will be
provided by appropriately trained and/or certified mental health providers, coordinated through
HHS.
All ESF #6 agencies will:
• Operate agency functions within the structure of the Incident Command System and the
National Response Framework.
• Develop applicable standard operating procedures, guidelines and/or checklists detailing
the accomplishment of their assigned functions.
• When requested, deploy a representative to the EOC to assist with ESF #6 activities.
• Provide ongoing status reports as requested by the ESF #6 lead.
• Maintain updated resource inventories of supplies, equipment, and personnel resources,
including possible sources of augmentation or replacement.
ESF #6 -3 Mass Care, Housing and Human Services Annex
Eagle County Emergency Operations Plan
March 2010 ESF #6 — Mass Care, Housing and Human Services
Eagle yCounty Emergency Operations Plan
Document all costs and expenses associated with response and recovery activities taking
care to clearly separate disaster related work from daily work in the event that State and
Federal reimbursement becomes available.
Maintain up -to -date rosters for notifying personnel and 24 -hour staffing capabilities.
Coordinate with ESF #8 lead (Health and Medical) to ensure that emergency medical
services are available to disaster victims and emergency workers at all mass care
facilities.
Work closely with all other ESF #6 agencies for collecting information on disaster
victims and making that information available to family members outside the disaster
area(s). This information will include the names of persons registered at shelters and
listed on National Disaster Medical System (NDMS) and other casualty lists, and any
other relevant information released through local hospitals and emergency operations
centers.
Concept of operations
Mass Care:
The coordination of non - medical mass care services to include sheltering of victims, organizing
feeding operations, collecting and providing information on victims to family members, and
coordinating bulk distribution of emergency relief items.
Initial response activities focus on meeting urgent mass care needs of victims.
Either an Incident Commander or an appropriate city or county official will determine the
need for opening evacuation centers or emergency shelters and commencing mass care
operations based on the situation. The opening of emergency shelters will be coordinated
with the Eagle County Emergency Manager or designee.
An emergency or disaster resulting in any sort of evacuation will immediately necessitate
the need for an Evacuation Center. Evacuation Centers will be opened:
o at the onset of an incident where it is determined that evacuation is necessary, or
o as it is identified that persons are displaced by the emergency or disaster
Emergency Shelters will be opened if the emergency or disaster creates displaced victims
and it is anticipated that they will remain displaced for greater than 12 hours.
For road closures resulting in stranded motorists, Evacuation Centers will be established.
Emergency Shelters will be opened:
o if motorists will be stranded for longer than 12 hours because no routes of
passage are accessible, or
o if weather conditions create other hazards for motorists if they remain in their
vehicles
Disaster victims requiring medical treatment and/or hospitalization should be directed or
transported to the nearest available medical facility. The Eagle County Medical Surge
trailer is designated to support alternate care medical facilities or hospital overflow.
ESF 1-4 Mass Care, Housing and Human Services Annex
Eagle County Emergency Operations Plan
March 2010 ESF #6 — Mass Care, Housing and Human Services
Eagle County Emergency Operations Plan
• Evacuation Centers and Emergency Shelters shall remain open only as long as absolutely
required.
• At each official county mass care facility, the county will provide communications and
security, to the extent possible. At each official mass care facility in municipalities, the
City will provide communications and security.
• The direct cost of opening and operating official mass care facilities will be borne by the
agency managing the facilities.
Housing:
The ESF #6 housing function addresses needs of victims in the affected areas, and is
accomplished through the implementation of programs and services designed to determine victim
needs and the provision of housing assistance for short and long term housing of displaced
victims. These provisions may include:
• Eagle County agencies will coordinate with the EOC to provide the most effective,
expedited and efficient plan of action to provide housing assistance.
• Eagle County agencies will help to facilitate short and long term solutions for victims,
which may include rental assistance, temporary housing, loans for the repair and/or
replacement of primary residences, etc.
• Eagle County agencies will determine available habitable housing units, owned or in
Eagle County possession, within or adjacent to the incident area for use as emergency
temporary housing.
Human Services:
The Eagle County Human Services Department along with other Eagle County agencies will
assist with the provision of victim related recovery efforts such as mental health counseling,
support for persons with special needs and coordination of financial assistance programs. These
provisions may include:
• Coordinating and assessing the situation and implementing an appropriate plan based on
the resources available to assist all victims.
• Supporting various services impacting individuals and households, including a
coordinated system to address victims' incident related recovery efforts through crisis
counseling and other supportive services.
• Coordinating and identifying individuals with special needs within the impacted area, to
include the elderly, people with disabilities, and people communicating in languages
other than English (including sign language).
• Coordinating immediate, short-term assistance for individuals, households, and groups
dealing with the anxieties, stress, and trauma associated with a disaster, act of terrorism,
and/or incident of mass criminal violence.
ESF #6 -5 Mass Care, Housing and Human Services Annex
Eagle County Emergency Operations Plan
March 2010 ESF #6 — Mass Care, Housing and Human Services
EaglelCounty Emergency Operations Plan
Supporting expedited processing of new Federal benefits claims (e.g., Social Security,
veterans' benefits, disaster unemployment assistance, and Federal tax refunds) disaster
unemployment assistance, and disaster legal services.
Ensuring water, ice, and other emergency commodities and services requirements are
delivered to appropriate entities.
Recovery
Recovery efforts are initiated concurrently with response activities. Close coordination is required
among those agencies responsible for response operations and recovery activities and other
orgaipizations providing assistance. Recovery operations should include:
a Public information regarding safe re -entry to damaged or affected areas
Continued coordination with the EOC to support on -going activities
Identification and provision of long -term housing resources
Development of a long -term recovery assistance team to help ensure individuals and
families affected by the disaster continue to receive assistance for critical needs and
necessary expenses
Participation in after action critiques and reports
Changes to standard operating procedures and this ESF #6 plan to improve future
operations
.1
A cut ent list of facilities under agreement with the American Red Cross for use as emergency
evacuation shelters is included in Appendix G.
ESF 4115 -6 Mass Care, Housing and Human Services Annex
Eagle County Emergency Operations Plan
March 2010 ESF #7 — Resource Support
Eagle County Emergency Operations Plan
Emer1jency Support Function #7 — Resource Support
Primary Agency:
Eagle County Emergency Management
Local Government Administration (county,
municipal and/or special district)
Support Agencies:
Ambulance Districts
American Red Cross
Eagle County Health & Human Services
Fire Service
Hospitals
Law enforcement
Metropolitan Districts
Other local Government
Private Sector
Public Works agencies
Salvation Army
School Districts
Volunteer Groups
PURPOSE
The purpose of this Emergency Support Function is to support logistical and resource support to
entities involved in emergency response and recovery efforts for an emergency or disaster that
impacts Eagle County.
SCOPE
ESF #7 is responsible for providing direct and active support to emergency response and recovery
efforts during the initial response phase following a disaster. This support includes locating,
procuring, and issuing resources, such as supplies, office space, office equipment, fuel,
contracting services, personnel, heavy equipment, generators and transportation of such in
coordination with Eagle County Emergency Management (ECEM). It also provides for logistical
support for requirements not specifically identified in the other emergency support functions and
may be resources unique to the emergency itself. Resource support also involves the effort and
activity necessary to evaluate, locate, procure, and provide essential material resources
throughout the event. Resource support activities must be ongoing and coordinated in both the
local Emergency Operations Center (EOC) and in field incident command posts.
SITUATION
During emergency and disaster conditions, communities and possibly the entire county may be
isolated due to problems with the transportation and communications infrastructure. The Vail
Public Safety Communications Center may become inundated with emergency telephone calls
and resource capabilities can be overwhelmed. The EOC shall have the capacity to facilitate
foreseeable logistical requirements however there will be shortages of a wide variety of supplies,
personnel and resources to support a very large incident or numerous simultaneous smaller
incidents and to provide basic human needs for emergency population survival.
PLANNING ASSUMPTIONS
All ESF #7 support agencies will be notified and tasked to provide 24 -hour representation as
necessary. Successful sustained emergency and disaster operations are contingent upon an
efficient and effective resource support function. Each support agency is responsible for ensuring
ESF #7 -1 Resource Support
Eagle County Emergency Operations Plan
March 2010 ESF #7 — Resource Support
Eagle County Emergency Operations Plan
suffi Tent program staff is available to report to and support the EOC and to carry out the
activities tasked to their organization on a continuous basis. Individuals representing agencies
SUPF Drting the staffing of the ESF #7 will have extensive knowledge regarding resources and
caps ilities of their respective agencies and have access to the appropriate authority for
com nitting such resources during activation. Transport of resources may require staging areas
and upport from ESF #I (Transportation). Staging areas will be pre - determined to the degree
possible.
CO CEPT OF OPERATIONS
Eagl County Emergency Management is responsible for planning, coordinating, and managing
the resource support needed in ESF #7. Capabilities and resources committed to ESF #7 will be
allocated and coordinated by the EOC based upon the policy group priorities. The primary source
of equipment, supplies, and personnel shall be made from existing support agencies' resources
and local sources outside the impacted area. Support which cannot be provided from these
sources will be obtained through the State EOC (SEOC) and/or commercial sources. Logistical
support necessary to save lives will receive first priority. Massive requests for resources will be
accompanied by a disaster declaration which should also include provisions for changes in
procedures for purchasing.
ORGANIZATION AND RESPONSIBILITIES
Durt g an emergency or disaster, the primary and support agencies of ESF #7 will assign
personnel to the EOC. In addition, ESF #7 will:
A. ORGANIZATION
1. Operate under the direction of the EOC Manager.
2. Operate during the emergency, either in the EOC, or at a location designated
by the Logistics Section in coordination with the EOC Manager.
3. Alert designated primary personnel of possible resource needs and to report to
the EOC.
4. Maintain liaison with other ESF's and appropriate parties. This will be
accomplished through the coordination of the EOC Manager.
5. At the tasking of the EOC Manager, take action if another ESF requires
assistance in obtaining needed items. ESF #7 finds a source for needed items and
provides to the requesting emergency support function the name of the contact
person, the price, and schedule for when the material can be made available at the
established location.
6. Eagle County Finance Department personnel will be available to ESF #7 when
the EOC is activated. When needed, for example long activation periods or
intense activation over a short time frame, finance personnel from other support
agencies may be called in to the EOC to participate in ESF #7. Support agency
personnel may be asked to help locate sources of needed items while posted at
their own agencies. Purchasing needs that cannot be handled from the
Incident Command Post(s) will be sent to the EOC.
B. NOTIFICATION
1. The EOC will implement the activation plan to notify appropriate personnel
and other support personnel. Personnel may either be placed on standby or
requested for immediate response. All support agency contact persons for ESF #7
ESF #7 -2 Resource Support
Eagle County Emergency Operations Plan
March 2010 ESF #7 — Resource Support
Eagle County Emergency Operations Plan
will be instructed to alert their contacts throughout the county to ensure all
available resources are on standby.
4. Response- specific inventories of resources, including but not limited to pre-
arranged staging areas, government buildings, public facilities and agency
contacts will be reviewed.
C. ACTIONS
1. Preparedness
a. Place appropriate personnel on standby or direct to staging areas with
some facilities staffed for immediate response.
b. Stage resources near the expected impact/emergency areas when
possible.
c. The available resources and facilities that are necessary for an
emergency will be identified and assessed for possible activation.
2. Response
a. Some support agencies may be directed to respond with personnel and
other resources.
b. Assess initial reports from impacted area to identify potential resource
support needs.
c. Establish a resource support tracking and accounting system.
d. Buildings may be acquired for staging area warehouses or to replace
damaged or destroyed facilities.
e. Make available technical advisors in the areas of procurement, storage,
and transportation.
L Make the necessary arrangements for "rapid turnaround" for printing,
photographic reproduction, layouts, blueprints, forms and formats, and
other graphic needs as required.
g. Communication resources will be provided in coordination with ESF #2.
h. Transportation needs will be provided in coordination with ESF #1.
i. The Eagle County Attorney's Office, on behalf of the EOC, will
facilitate, and coordinate contractual services between the county and
commercial sources.
j. Coordinate with Corporate Emergency and Disaster Response Teams
to avoid duplication of support.
k. Office furniture, equipment, and supplies will be provided from
existing inventories or will be procured.
1. Food and fuel will be provided with cooperation of ESFs #1, #11, and
#12.
m. Security for staging areas and facilities will be provided by ESF #13.
n. ESF #7 will provide a report listing all supplies ordered and en -route
to staging area personnel before they depart the EOC for the staging area.
3. Recovery
a. ESF #7 will support ECEM with providing logistical support for staff
movement.
b. Procuring, equipment after disaster events.
4. Mitigation
a. Establish resource and vendor lists in advance and update as needed.
ESF #7 -3 Resource Support
Eagle County Emergency Operations Plan
March 2010 ESF #7 —Resource Support
Eagle County Emergency Operations Plan
b. Encourage cities and special districts to work with County Emergency
Managers and EOC personnel to build data bases for acquisition of
goods and services that may be needed for preparedness, response, and
recovery operations.
D. DIRECTION AND CONTROL
1. Eagle County Emergency Management Department is responsible to the Board
of County Commissioners for the operations of the Department during normal
operations and emergencies. In times of emergency, when the EOC is in
operation, the Emergency Management Director works directly with the senior
County Official in the EOC to meet the needs of this support function,
countywide.
2. The Emergency Management Director is authorized to make decisions and
manage, control, and coordinate resources.
3. ESF #7 supports Supply Unit of the Logistics Section for incidents.
E. RESPONSIBILITES
Eagle County Emergency Management
1. Responsible for allocating and coordinating resources and support activities
through ESF #7. Designated county departments will furnish resources as
required.
2. Such support will be terminated at the earliest practical time.
3. Enlist support staff for the procurement of commodities and services, the
leasing of buildings, and other facilities and facilities management.
4. Coordinate and allocate available food, equipment, and supplies as necessary.
5. Serve as the primary agency for ESF #7 and be present at the EOC and/or on
call on a 24 -hour basis.
FINANCE MANAGEMENT
The Eagle County Finance director or designee is notified when the EOC is activated.
Expenditures for cost tracking and recovery are documented during the incident response and will
continue through the incident recovery and close out period. The EOC Manager and Finance
Department will work with ESF #7 personnel in keeping the Eagle County Administration and
Commissioner's appraised of expenditures based upon standard accounting procedures. Each
Support agency is responsible for tracking its own costs associated with ESF #7 operations using
the standard procedures established by the support agency's standard accounting and tracking
procedures. In concurrence with the EOC, each support agency will file for reimbursement of
costs it incurs through its own agency's accounting and reimbursement filing system. Each
suppi ort agency is responsible for monitoring staff hours using its own tracking system and
requ ting financial reimbursement for staff hours incurred in association with ESF #7
oper ions. The EOC will provide appropriate forms and provide guidance to complete forms for
effici nt tracking and reimbursement.
ESF #f-4 Resource Support
Eagle County Emergency Operations Plan
March 2010 ESF #8 — Public Health and Medical Services
Eagle County Emergency Operations Plan
Emergency Support Function #8
Eamle County Health and Human Services and Medical
Services Annex
Primary Agencies:
Ambulance Districts
Eagle County Coroner
Eagle County Environmental Health
Eagle County Health and Human Services
Hospitals
Colorado West Mental Health
Introduction
Support Agencies:
American Red Cross
Eagle County Animal Services
Eagle County Emergency Management
Eagle County Human Resources
Law Enforcement Agencies
Public Works Agencies
Fire Departments
Purpose
The purpose of Emergency Support Function (ESF) —#8 is to provide a coordinated response for
the protection of Eagle County's public health, emergency medical care, and fatality and
mortuary needs in an emergency situation. It provides a structure consistent with the National
Response Framework and National Incident Management System from which to coordinate
emergency activities to protect and provide essential life and health services, and to provide for
the respectful and lawful handling of human remains. It recognizes the need for pre -event
preparedness and coordination during developing potential health and medical situations.
Scope
The scope of ESF-#8 is to provide direct assistance in identifying, and meeting public health and
medical needs of victims of an emergency or disaster situation. This direct assistance is
categorized in the following core functional areas:
• Assessment and monitoring of Eagle County Health and Human Services/medical needs
(including mental health);
• Continuity of water and sanitation services;
• Emergency medical services and care;
• Medical equipment and supplies;
• Fatality management;
• Mortuary management.
Policies
The policies guiding actions by the primary responsible agency under ESF - #8 are:
- The primary ESF agency will be dependant upon the current situation and The ESF-#8
Coordinator will be assigned by that primary agency. The Coordinator will make notifications
and coordinate the appropriate personnel from ESF-#8 to respond and fulfill the responsibilities
of the ESF.
ESF# 8 -1 Public Health and Medical Services
Eagle County Emergency Operations Plan
March 2010 ESF #8 — Public Health and Medical Services
Eagle County Emergency Operations Plan
- Eagle County Health and Human Services will be the primary coordinating agency for this ESF
in matter pertaining to public health.
- Th County Ambulance Districts will be the primary coordinating agencies for this ESF in
matters pertaining to Emergency Medical Care.
- Th Eagle County Coroner's Office will be the primary coordinating agency for this ESF in
matt rs pertaining to Fatality Investigation and Mortuary Management.
- The adoption of this Annex to the Eagle County Emergency Operations Plan (EOP) does not
alter or impede the existing authorities of any department or agency supporting ESF -#8.
- The EOC facilitates the coordination of the overall County response including ESF-#8 and all
othei Emergency Support Functions.
- As necessary, during the ESF-#8 activations, Eagle County Eagle County Health and Human
Services will maintain frequent communications with the Colorado Department of Public Health
and Environment (CDPHE) Command Center.
I
- The Joint Information Center (JIC), established in support of the County EOC, is authorized to
release general medical and public health information to the public after consultation with all
impacted agencies. To ensure patient confidentiality, the release of medical information by ESF -
#8 will be in accordance with the Health Information Portability and Accountability Act
(HIPAA).
- In the event of a zoonotic disease outbreak, or in coordination with ESF -11 (Agriculture and
Natural Resources) during an animal disease outbreak, public information will be released after
consultation with the Colorado Department of Agriculture (CDA) and CDPHE.
The ESF-#8 lead is responsibl e
local, medical subject matter
experts and teams, as needed.
SITUATION AND ASSUMPTIONS
A. Situation
for consulting with and organizing State, Federal and
experts, disaster medical and mortuary subject- matter
1. A comprehensive ESF -8 system and support network is essential at anytime,
but becomes vital during emergency situations.
2. Eagle County and its partners have sufficient ESF-#8 capability and capacity
to handle routine health care, medical services, and mortuary requirements.
B. Capability Assumptions
1. A large -scale emergency situation may significantly increase demand for
public health, mental health, medical, and mortuary requirements in the County.
2. The release of toxic or hazardous materials may result in human and
environmental contamination.
ESF# 8 -2 Public Health and Medical Services
Eagle County Emergency Operations Plan
March 2010 ESF #8 — Public Health and Medical Services
Eagle County Emergency Operations Plan
3. During severe weather conditions, County EMS and rescue operations may be
temporarily suspended to protect the responders from dangerous conditions.
4. Disaster events involving multiple patients, mass care and/or fatalities will be
managed according to the Central Mountains Regional Area Trauma Advisory
Council (CMRETAC) Mass Casualty Incident Plan as coordinated by the on-
scene Incident Command in coordination with the EOC.
C. Capacity Assumptions
1. Any large -scale emergency or disaster will result in increased demands on all
public health, medical services, and mental health services.
2. Disruption of the County's communication systems will severely impede the
timely delivery of emergency medical response services and coordination with
facilities.
3. Many injuries, both minor and relatively severe, will be self- treated by the
public.
4. EMS has a limited capacity to handle mass casualty incidents and will require
significant support from local fire districts and mutual aid from surrounding
jurisdictions in order to treat and transport patients.
5. Patients from a mass casualty incident will initially be transported to local
facilities generating a need for those facilities to activate their disaster plans and
requiring coordination of transports to hospitals outside of Eagle County
6. When local resources can no longer meet the demand of the situation, regional,
state, and federal resources may be requested.
7. An emergency situation involving large areas of the County may adversely
affect local resource response capabilities and damage the existing medical
infrastructure.
8. Under certain circumstances, it may be necessary to relocate hospital functions
and patients including the seriously ill (surge capacity).
9. When local resources can no longer meet the demands of the emergency
situation, additional resource requirements will be requested through agreement
and/or mutual aid. The County Emergency Manager will request assistance from
the State of Colorado ESF-#8 through the Colorado DEM or State EOC and
specialized teams and assistance from FEMA.
Concept of Operations
ESF# 8 -3 Public Health and Medical Services
Eagle County Emergency Operations Plan
March 2010 ESF #8 — Public Health and Medical Services
Eagle County Emergency Operations Plan
During an emergency situation in Eagle County, public health, mental health, medical, and
mortuary requirements and outside assistance for health and medical emergency operations will
be under the control of the Incident Commander and/or an Incident Management Team and
coordinated and prioritized in the County EOC.
Upon activation of the ESF -8 function notification of All Primary ESF# 8 agencies is required.
Organization
1. A significant disaster event may cause injuries to a considerable number of people resulting in
physical, biological, or mental health impact throughout the affected area, and create a
widespread need for medical care or public guidance.
2. Emergency operations for health and mental health services will be an extension of normal
agency and facility responsibilities.
ing emergency medical facilities:
Vail Valley Medical Center
24/7 contact Phone: 970 - 471 -9286 (Administrative Supervisor)
Valley View Hospital
24/7 contact Phone: 970 - 928 -6816 (on call Administrator)
Aspen Valley Hospital
24/7 contact Phone: 970 -544 -1363 (House Supervisor)
Avon Urgent Care
8AM -8PM contact Phone: 970 - 949 -6100
Gypsum Urgent- Emergent Care
9AM -9PM contact Phone: 970 - 777 -2800
4. P*- identified and established emergency mass casualty receiving locations in the county are:
Dobson Ice Arena
321 East Lionshead Circle, Vail, CO 80657
Day: 970 - 479 -2279
After Hours: via Vail Com Center — 970 - 479 -2201
Donovan Pavilion
1600 South Frontage Road, Vail, CO 81657
Day: 970 - 477 -3699 / 970 - 376 -3756
After Hours: via Vail Com Center — 970 - 479 -2201
Gypsum Recreation Center
0052 Lundgren Blvd, Gypsum, CO 81637
Day: 970 - 777 -5561 / 970 - 777 -5555
After Hours: 970- 688 -0017
8 -4 Public Health and Medical Services
Eagle County Emergency Operations Plan
March 2010 ESF #8 — Public Health and Medical Services
Eagle County Emergency Operations Plan
WECMRD Field House
0450 Miller Ranch Road, Edwards, CO 81632
Day: 970 - 777 -5561 / 970 - 777 -5555
After Hours: 970 - 688 -0017
5. Eagle County and several surrounding counties own mass casualty and/or surge capacity
trailers. The Colorado Emergency Resource Mobilization plan should be accessed though ESF# 7
for mobilization of these resources when needed.
6. Disaster Mortuary Response Team ( DMORT) - A request for DMORT assistance must be made
by the County Coroner or Board of County Commissioners (BOCC)
7. Special needs populations may be defined as people who have limited knowledge of an event
or limited ability to relocate because of a special need. Special needs populations have barriers
caused by but are not limited to; language, physical or mental disability, health problem, and age.
Agencies that have information about or resources to reach special needs groups are:
- Eagle County HHS 970 - 328 -8770
- Eagle County Sheriffs Office 970 - 328 -8500
- Colorado West Mental Health 970 -476 -0930
13. Information about injured people within Eagle County will be tracked by Ambulance
Services and medical receiving facilities.
Actions: Initial Actions
Eagle County Health and Human Services
a. To the best of its ability, Eagle County Public Health will provide timely and effective services,
including but not limited to disease surveillance, health promotion, mitigate the effects of an
emergency or event based on the needs of the community.
b. The Eagle County Health and Human Services Director may order inspections of damaged
housing, emergency shelters, and public facilities as necessary, to determine the need for
emergency repairs, pest control, sanitation, or other health related protective procedures.
c. If required, the Eagle County Health and Human Services Director will establish mass
medication sites to dispense needed medication or vaccinations to emergency workers and/or the
general public in accordance with the Eagle County Point of Dispensing (POD) Plan.
d. The Eagle County Health and Human Services Director will identify the need for mental health
services
ESF# 8 -5 Public Health and Medical Services
Eagle County Emergency Operations Plan
March 2010 ESF #8 — Public Health and Medical Services
Eagle County Emergency Operations Plan
e. Strategic National Stockpile (SNS) assets, if required, will be requested from CDPHE and
Colorado DEM via the County EOC. Local distribution of SNS assets is coordinated through the
Eagle County Health and Human Services Director according to the protocols established under
the Eagle County Point of Dispensing Plan.
f. The County Eagle County Health and Human Services Director has the statutory authority to
issu written orders for Quarantine and Isolation. The issuance and enforcement of such orders
duri g a public health emergency will be coordinated through the BOCC and with law
enfo cement
Envikonirnental Health
a. E le County Environmental Health will be the lead agency in providing for food and water
safety.
Mental Health
a. Colorado West Mental Health agency in conjunction with community resources will provide
support to agencies and people impacted by an emergency situation incident
Medical Services
a. Daring emergency medical situations, on -scene incident command functions will be performed
by t ambulance district having jurisdiction.
b. Medical transport may also be provided by other ambulance providers, fire district personnel,
mass transit vehicles such as buses, or aviation medical services.
c. Va it Valley Medical Center, Valley View Hospital and local emergency clinics, when opened,
will receive patients during emergency situations.
d. EMSystems will be used by the hospitals and/or the EOC to assist with patient assignment and
medical transport routing if the needed medical service is not available at the hospital, or there are
no bed spaces available.
e. Vail Valley Medical Center may also provide for secondary decontamination of contaminated
patients on hospital grounds, if required but will require assistance from outside agencies.
h. Central Mountain Regional Emergency Trauma Advisory Committee (RETAC) coordinator
may be called upon to provide technical assistance to ESF 8.
Fatality and Mortuary
a. The Eagle County Coroner will identify and take charge of the proper recovery of the deceased
and any human remains. The Coroner's office may be assisted by law enforcement officials and
the County Eagle County Health and Human Services Department.
b. In the event of a mass fatality incident, additional support services may be required, and will be
requested by the County Coroner directly or through the County Emergency Manager from the
Colorado DEM State EOC via the County EOC.
8 -6 Public Health and Medical Services
Eagle County Emergency Operations Plan
March 2010 ESF #8 — Public Health and Medical Services
Eagle County Emergency Operations Plan
ASSIGNMENT OF RESPONSIBILITIES
General Organization Responsibilities
The primary agency for this ESF will be established based upon the specific needs of the
preparedness planning or incident and will be responsible to organize, coordinate, and supervise
emergency Eagle County Health and Human Services, medical service operations, fatality and
mortuary management.
Primary Agency
Eagle County Health and Human Services Department
• Coordinate through the Eagle County Joint Information System (JIS) and County
Emergency Manager in the development and implementation of appropriate emergency
health awareness and public information.
• Identify special needs populations and assure information for special needs populations is
distribute
• Implement plans to coordinate POD sites, pharmaceuticals, State lab services, SNS asset
distribution, disease surveillance, etc.
Eagle County Environmental Health
• Coordinate environmental health activities for waste disposal, refuse, food, water, vector/
vermin control, and sanitation
• Provide for the monitoring and evaluation of environmental health hazards and arrange
for corrective measures.
Colorado West Mental Health
• Be the supporting agency for ESF #8 in matters pertaining to mental health care services
and issues.
• Organize, train, and deploy mental health teams for support to emergency operations in
the County.
ESF# 8 -7 Public Health and Medical Services
Eagle County Emergency Operations Plan
March 2010 ESF #8 — Public Health and Medical Services
Eagle County Emergency Operations Plan
Provide for 24/7 mental health care services during emergency operations to include
critical incident stress debriefings for evacuees in emergency shelters, disaster victims,
and all personnel that support emergency operations in Eagle County, including
hospital/medical services personnel, and volunteers.
Provide sites, as available, for temporary mental health hospitals/ clinics for mentally ill
patients.
County Ambulance Services
Prepare or assist in the preparation of plans and SOPs in support of County EMS
operations during emergencies and provide for coordination with other emergency
services (e.g., fire, law enforcement, hospital, etc.) including private support groups.
Coordinate emergency medical services with Vail Valley Medical Center, Valley View
Hospital and outside agencies and representatives, as appropriate.
Provide tracking system for injured patients.
Eagle County Coroner
Develop procedures for the recovery, identification, registration and disposition of the
dead. These procedures should include use of professionals and volunteers to sort,
document, and identify dead and the establishment of a morgue.
Be prepared to recruit other professionals and volunteers to assist with sorting,
documenting, and identifying human remains, and establishing temporary morgues, as
required.
During a mass fatality incident, coordinate medical examiner and mortuary operations
with law enforcement, ambulance services, pathologists, the ARC, dentists, X -ray
technicians, county funeral home director, DMORT and others as required.
Coordinate notification of next of kin, and release remains, and deceased person's
personal effects, with local law enforcement, the American Red Cross, clergy services,
and mental health services.
Coordinate with the County Emergency Manager if outside assistance is required for
State and Federal assistance, resource ordering, equipment and supplies (e.g., refrigerated
trucks; body bags).
• Provide a tracking system/ procedures for human remains.
Vail Valley Medical CenterNalley View Hospital
• Implement plans to provide medical services for a mass casualty/ fatality incident in the
ESF# 8 -8 Public Health and Medical Services
Eagle County Emergency Operations Plan
March 2010 ESF #8 — Public Health and Medical Services
Eagle County Emergency Operations Plan
County, or the surrounding municipalities.
• Track patients that come and go from hospital. Communicate with Ambulance service.
• Coordinate with the Emergency Manger
• Designate liaison to the EOC / JIC
ESF# 8 -9 Public Health and Medical Services
Eagle County Emergency Operations Plan
March 2010 ESF #9 — Search and Rescue Annex
Eagle County Emergency Operations Plan
Emergency Support Function #9 — Search and Rescue
Annex
Primary Agency:
Eagle County Sheriff's Office
ESF Coordinator(s):
Vail Mountain Rescue Group
Western Eagle County Search & Rescue
Support Agencies:
Ambulance Districts
Fire Agencies
Eagle County Emergency Management
Law Enforcement Agencies
Purpose
ESF #9 integrates the Search and Rescue (SAR) system around a core of task forces prepared to
deploy immediately and initiate operations in support of ESF #9. These task forces are staffed
primarily by local volunteers who are highly trained and experienced in search and rescue
operations and possess specialized expertise and equipment.
This annex does not include urban search and rescue (USAR) as defined in ESF 9 of the National
Response Plan. USAR involves the location, rescue (extrication), and initial medical stabilization
of victims trapped in confined spaces. Structural collapse is most often the cause of victims being
trapped, but victims may also be trapped in transportation accidents, mines, and collapsed
trenches. For this function see ESF #4.
Scope
ESF #9 responsibility is granted by statute to the Sheriff of each county in Colorado. Search and
Rescue activities may include:
• Searches and rescues in the wilderness or urban areas for lost, missing, or endangered
persons.
Surface or underwater searches of lakes, ponds, or rivers.
Searching for downed or missing aircraft.
The State of Colorado has signed an agreement with the Air Force SAR Coordinator for the
Inland Region in support of the National Search and Rescue Plan. This agreement provides
County Sheriffs with the ability to contact Air Force air assets directly or via the Division of
Emergency Management (DEM) or the Colorado Search and Rescue Board (CSRB).
Initial Actions
• Responsible for situation assessment using the EOC situation worksheet and
determination of resource needs of the local incident(s).
• ESF #9 is responsible for coordination of search and rescue missions within their
assigned areas.
• All SAR operations will be managed under the Incident Command System.
• The Civil Air Patrol is responsible for conducting and coordinating all lost, missing and
overdue aircraft searches in cooperation with the Eagle County Sheriff's Office.
• Upon activation of the EOC, a member of a SAR organization or the Eagle County
Sheriff's Office will respond to the Eagle County EOC as a SAR representative under
ESF#9.
ESF# 9 -1 Search and Rescue
Eagle County Emergency Operations Plan
March 2010 ESF #10 — Hazardous Materials Annex
Eagle County Emergency Operations Plan
Emergency Support Function #10— Hazardous Materials
Annex
ESF Coordinator(s):
Designated Emergency Response Authority
(DERA)
Support Agencies:
Fire Agencies
Law Enforcement Agencies
Ambulance Districts
Eagle County Emergency Management
Colorado State Patrol
Eagle County Environmental Health
Eagle County Local Emergency Planning
Committee (LEPC)
Private Industry
Purpose
ESF #10 provides for a coordinated response to actual or potential hazardous materials incidents.
ESF #10 includes the appropriate response and recovery actions to prepare for, prevent,
minimize, or mitigate a threat to public health, welfare, or the environment caused by actual or
potential hazardous materials incidents.
Scope
Hazardous materials addressed under the Eagle County Emergency Operations Plan include
chemical, biological, radiological, and explosive substances, whether accidentally or intentionally
released. These may include substances considered weapons of mass destruction (WMD).
ESF #10 describes the lead coordination roles, the division and specification of responsibilities
among various agencies, and the regional and onsite response organizations, personnel, and
resources that may be used to support response actions.
This ESF is intended to provide a coordinated response to an actual or potential release of
hazardous materials, resulting from any source including by not limited to; Transportation
incidents, Fixed facility incidents, Natural disaster (i.e., wildfire, flood, etc.) and/or Terrorist
attack.
Policies
The Designated Emergency Response Authority (DERA), is the primary response authority for
any hazardous materials incident in Eagle County. The DERA is authorized by state statute to
provide support to other local governments at the request of another DERA, or under established
mutual aid.
The DERA's for Eagle County are;
• Colorado State Patrol — for federal, state and county roads.
• Eagle County Sheriff's Office — for all other non - federal areas not inside of a
municipality.
• Basalt Fire Department — Town of Basalt.
• Eagle River Fire Protection District — Towns of Avon, Minturn and Red Cliff.
• Greater Eagle Fire Protection District — Town of Eagle.
ESF# 10 -1 Hazardous Materials
Eagle County Emergency Operations Plan
2010 ESF #10 — Hazardous Materials Annex
County Emergency Operations Plan
• Gypsum Fire Protection District — Town of Gypsum.
• Vail Fire and Emergency Services — Town of Vail
• Grand Junction Fire Department - Bureau of Land Management
• United States Forest Service - United States Forest Service
Fed *al Occupational Safety and Health Administration (OSHA) 1910.120 and/or National Fire
Prot ction Association (NFPA) standard 472 shall be the guiding documents for hazardous
mat ials response.
All articipating agencies/departments will operate under the principles and features of the
Incident Command System.
The Regional Hazardous Materials Association of Eagle County (RHMAEC) has been formed
under an Inter- Governmental Agreement (IGA) to function as a hazardous materials response
team for Eagle County.
Hazardous materials inventory, containment, and emergency planning services are mandated
and the Superfund Amendment and Reauthorization Act of 1986 (S.A.R.A.) also known as the
Eme gency Planning and Community Right to Know Act of 1986. This function shall be carried
out by the Local Emergency Planning Committee (LEPC).
Concept of Operations
Unl s otherwise specified herein, the response to hazardous materials incidents shall be handled
by tF Designated Emergency Response Authority (DERA) for the jurisdiction.
In the event of a terrorist event, the FBI will be the lead agency with State and local agencies
providing support and resources to assist.
Disposal of hazardous materials (waste) is invariably handled by a private clean -up contractor
with the responsible transporter being liable for the costs of the response and remediation of the
affected area.
Initi #1 Actions
The ERA will Provide and/or participate in on -scene command and control utilizing unified
command when appropriate.
Dep16y hazardous materials response teams to provide technician level response to mitigate an
actual or potential release of hazardous materials.
Provide personnel to manage technical/safety requirements during hazardous material/terrorist
incidents.
Upon activation, a representative will be assigned to the Eagle County EOC to function as the
ESF # 10 lead.
The ESF # 10 lead is responsible for providing situational awareness to the EOC staff , gathering
resource needs of the local incident(s) and providing technical assistance when requested by local
jurisdictions or the incident commander(s).
I
ESF# �0 -2 Hazardous Materials
Eagle County Emergency Operations Plan
March 2010 ESF #11— Agriculture and Natural Resources Annex
Eagle County Emergency Operations Plan
Emergency Support Function #11— Agriculture and
Natural Resources Annex
ESF Coordinators:
CSU Extension
Eagle County Animal Services
Eagle County Environmental Health -
Integrated Weed & Pest Management
Eagle County Health & Human Services
Support Agencies:
Local Private Vet Practitioners
Eagle County Humane Society
Eagle County Public Health
Purpose
Emergency Support Function (ESF) #11 – Agriculture and Natural Resources supports
local efforts to address: (1) provision of nutrition assistance; (2) control and eradication of an
outbreak of a highly contagious or economically devastating animal/zoonotic disease, highly
infective exotic plant disease, or economically devastating plant pest infestation; (3) assurance of
food safety and food security (under Department of Agriculture (USDA) jurisdictions and
authorities), and (4) protection of natural and cultural resources and historic properties (NCH)
resources prior to, during, and/or after incidents.
Scope
Animal and plant disease and pest response includes; implementing an integrated local response
to an outbreak of a highly contagious or economically devastating animal/zoonotic disease, an
outbreak of a highly infective exotic plant disease, or an economically devastating plant pest
infestation.
ESF #11 ensures coordination with ESF #8— Public Health and Medical Services, that
animaVVeterinary/Wildlife issues in natural disasters are supported.
ESF # 11 should ensure coordination with ESF #6 when necessary.
ESF #11 is responsible for the coordination of efforts to prevent, protect, respond to, and recover
from incidents affecting food supplies, plant/animal disease control, natural resource protection
and companion animal safety.
Initial Actions
Upon notification, an Agency Representative will respond to the Eagle County Emergency
Operations Center (EOC) to function as the ESF# 11 lead.
The ESF# 11 lead is responsible for providing situational awareness to the EOC and for
determination of resource needs for local incident(s).
Initial Actions
1. CSU Extension
a. Primary agency for issues involving domestic animals, excluding companion animals, and
crop plants excluding forest products.
ESF #11 -1 Agriculture and Natural Resources
Eagle County Emergency Operations Plan
March 2010 ESF #11 — Agriculture and Natural Resources Annex
Eagle County Emergency Operations Plan
2. Eagle County Animal Service
a. rtmary agency for issues involving companion animals.
b. Assists with investigation of zoonotic disease.
3. Environment Health (Integrated Weed & Pest Management)
a. Provides for the inspection, fumigation, disinfection, sanitation, pest extermination and
destruction of animals or articles found to be so infected or contaminated as to be sources of
dangerous infection to human beings and take other measures as necessary.
4. Health and Human Services
a. Provides assistance and coordination of food commodities during declared emergencies.
ESF 711 -2 Agriculture and Natural Resources
Eagle County Emergency Operations Plan
March 2010 ESF #12 — Energy and Public Utilities Annex
Eagle County Emergency Operations Plan
Emer iency Support Function #12— Energy and Public
Utilities Annex
ESF Coordinators:
Eagle County Public Works
Support Agencies:
Public and Private Utility Providers
Purpose
ESF #12 collects, evaluates, and shares information on energy system damage and estimation on
the impact of energy system outages within affected areas. Responsible for coordinating the
restoration and protection of Eagle County's critical energy systems following a major disaster,
emergency, or other significant event requiring response and protection. Responsible for
providing information to the Eagle County EOC on system(s) damage and estimations on the
impact of these system outages within affected areas.
Scope
The term "energy" includes producing, refining, transporting, generating, transmitting,
conserving, building, distributing, and maintaining energy systems and system components.
ESF #12 provides information concerning the energy restoration process such as projected
schedules, percent completion of restoration, geographic information on the restoration, and other
information as appropriate.
Initial Actions
Upon notification, an Agency Representative will respond to the Eagle County EOC. This
representative will serve as a liaison with regulated and unregulated utility companies to facilitate
critical infrastructure protection and restoration.
The ESF # 8 Lead is responsible for providing situational awareness for the EOC and
determination of resource needs of the local incident(s). Information should include affected area,
estimated outage time and estimated restoration time.
The ESF # 8 Lead is responsible for coordinating requests for assistance from local energy
officials, suppliers, and deliverers.
The ESF # 8 Lead is responsible for coordinating and tracking assets and resources that may be
used in response to any event involving energy or multi- hazard problems.
ESF # 12 -1 Energy and Public Utilities
Eagle County Emergency Operations Plan
March 2010 ESF #13 — Public Safety and Security Annex
Eagle County Emergency Operations Plan
Emergency Support Function #13 — Public Safety and
Security Annex
ESF Coordinators:
Law Enforcement Agency with Jurisdiction
Support Agencies:
Eagle County Emergency Management
Eagle County Fire agencies
Eagle County EMS providers
Metropolitan Districts
Private (Contracted) Security
Purpose
ESF #13 provides a mechanism for coordinating and providing support to local authorities to
include public safety, and security capabilities and resources during potential or actual
incidents/disasters.
Initial Actions
Upon notification, a Law Enforcement Representative will be assigned to respond to the Eagle
County EOC to serve as the ESF# 13 Lead.
The ESF# 13 Lead will be responsible for providing situational awareness to the EOC staff
regarding law enforcement, public safety and security issues.
The ESF #13 Lead will assist in determining resource needs of the local incident(s) and provide
for the mobilization, prioritization, and coordination of law enforcement services.
ESF #13 will use the obtain additional resources from outside of Eagle County through the ESF #
7 lead.
Unless there is a delegation of authority by the Sheriff or Chief of Police, or a Governor's
emergency declaration and the Governor chooses to take command of local resources, law
enforcement activities remain under the control of the jurisdiction's chief law enforcement
official, generally the Chief of Police or the County Sheriff.
ESF #13 will maintain current inventories of available law enforcement facilities, equipment, and
key personnel throughout the County.
ESF #13 will mobilize, prioritize, and assign to incident(s) law enforcement teams and resources
as needed for security, traffic control, evacuation, general law enforcement duties, etc. as well as
personnel for relief or rotation assignment.
ESF #13 will coordinate with ESF #1— Transportation for use of Public Works assets to support
law enforcement operations when indicated.
ESF# 13 -1 Public Safety and Security
Eagle County Emergency Operations Plan
March 2010 ESF #14 — Community Recovery and Mitigation Annex
Eagle County Emergency Operations Plan
Emergency Support Function #14— Community
Recovery and Mitigation Annex
ESF Coordinators:
County/Municipal Administrators
Support Agencies:
Eagle County Offices/Departments
Municipal Offices/Departments
Special Districts
Non - Governmental Organizations
Purpose
ESF #14 is responsible for providing coordinated measures and policies designed to facilitate
recovery from the affects of natural and technological disasters, civil disturbances, or acts of
terrorism.
ESF #14 is responsible for providing effective utilization of resources to support local efforts to
aid short-term and long -term community recovery, stabilize local economies, and reduce
or eliminate risks from future incidents.
ESF #14 is responsible for providing a government conduit and administrative means for
appropriate federal, military, state, voluntary and private sector organizations to assist local
governments during the recovery and mitigation process.
Scope
Based on an assessment of incident impacts, ESF #14 may vary depending on the magnitude and
type of incident and the potential for long -term and severe consequences.
ESF #14 will most likely be activated for large -scale or catastrophic incidents that require State
and Federal assistance to address significant long -term impacts in the affected areas (e.g., impacts
on housing, businesses, employment, community infrastructure, and social services.)
Local officials have authority under their local ordinances, resolutions, and the Colorado Revised
Statutes to take responsible and appropriate actions in the direction and control of disaster
recovery activities. The primacy of affected local governments in defining and addressing risk
reduction and long term recovery priorities is recognized. If an effective recovery is beyond a
local jurisdiction's capability, State assistance may be required. The Governor may then declare a
"State of Emergency" and the provisions of the State Emergency Operations Plan will be
implemented.
If the situation is beyond local and State capability, the Governor may ask for Federal assistance
by requesting a Presidential Declaration of an "emergency" or "major disaster ". A Presidential
Declaration authorizes federal assistance under the Robert T. Stafford Disaster Relief and
Emergency Assistance Act (PL 93 -288, as amended). The declaration triggers the implementation
of Federal disaster assistance programs, which are coordinated by the Federal Emergency
Management Agency (FEMA), in cooperation with the Colorado Division of Emergency
Management (DEM).
ESF# 14 -1 Community Recovery and Mitigation
Eagle County Emergency Operations Plan
March 2010 ESF #14— Community Recovery and Mitigation Annex
Eagle County Emergency Operations Plan
Response and recovery operations in both State and Federally declared disasters will be
conducted in accordance with the standards set forth by the National Incident Management
System (NIMS) and the National Response Framework (NRF). Long term recovery and
mitigation efforts will be based on a variety of factors and priorities, including public safety,
economic development, environmental protection, and preservation of social cultural and
historical resources.
Initibl Actions
Initial and short term recovery activities focus on the safety and welfare of the affected
community and restoration of essential services to include:
• Coordinate and conduct initial damage assessment efforts to help guide local decision
making and priority setting and to determine the need for supplemental state and federal
assistance.
• Coordinate the restoration of essential public services and facilities (e.g., removal of
debris from emergency routes, emergency repairs to hospitals, and public safety
facilities).
• Complete steps for formally requesting State and Federal disaster assistance when
damage assessment results indicate that impacts exceed local capabilities.
• Coordinate the delivery of State and Federal disaster assistance programs (e.g.,
Individual Assistance, Public Assistance, Hazard Mitigation) in Presidential declared
disasters.
Coordinate relief efforts with voluntary organizations.
Coordinate the provision of temporary housing for victims of a disaster event.
Manage unsolicited, undesignated donations of goods and services.
Coordinate spontaneous volunteers.
Coordinate disaster related information and instructions to the general public.
Identify post disaster hazard mitigation activities to reduce future risks.
term recovery efforts focus on redeveloping communities and restoring the economic
ity of disaster areas, including;
• Coordinate and integrate the resources and assistance programs of voluntary agencies
and other community based organizations.
Restore and make permanent repairs to public infrastructure damaged in the disaster.
Re- establish an adequate supply of housing, including affordable housing, to replace
housing stock destroyed by the disaster.
• Restore the economic base of disaster impacted communities, including lost jobs and
employment opportunities.
• Identify hazard mitigation opportunities and implementing long term hazard mitigation
plans, projects and measures.
Responsibilities
The following Offices/Departments have these specific emergency responsibilities with respect to
recovery efforts;
❑ Eagle County Emergency Management
• Coordinate county -wide damage assessment and recovery efforts.
• Ensure rapid disbursement of disaster assistance funds to individuals
and government throughout the recovery period.
14 -1 Community Recovery and Mitigation
Eagle County Emergency Operations Plan
March 2010 ESF #14 — Community Recovery and Mitigation Annex
Eagle County Emergency Operations Plan
• Make recommendations to the appropriate governing body(s)
concerning requests for disaster declarations
• Coordinate the dissemination of information on emergency assistance
available to public and private agencies, organizations, individuals, and
families.
• Administer grant and loan programs in cooperation with State
organizations for disaster recovery.
• Supply technical information, advice, and assistance in procuring
available Federal and State emergency assistance.
• Review and verify damage assessment and assistance information.
• Task organizations to provide personnel to serve on damage assessment
or mitigation teams based upon the nature of the disaster.
• Facilitate damage assessment/recovery training to participating
organizations.
• Coordinate closely with county entities for assessment/recovery
activities.
• Provide regular updates of information to PIO and ESF #5 for use in the
development of information packets, briefing information, displays,
news releases, etc.
❑ All Offices/Departments;
• Serve on Damage Assessment and/or Mitigation Teams as required.
• Provide personnel to temporarily support recovery activities as
requested by the Director of Emergency Management.
• Assist in operating phone lines for recovery information.
• Coordinate with Emergency Management for the identification of
disaster recovery programs and assistance.
❑ Adult Services
o Provide support and assistance to older disaster victims located within
Eagle County, including but not limited to the following.
• Maintain a presence at the Emergency Operations Centers
and/or Disaster Recovery Centers.
• Inform older disaster victims and their families of disaster
programs and other assistance, including referring older disaster
victims to the National Tele- Registration Center and/or assist
with the tele- registration process.
• Assist older disaster victims in establishing eligibility and
completing applications for disaster assistance programs.
Provide follow -up and advocacy to assure that individuals are
able to complete the application process and/or receive eligible
assistance.
Inform older disaster victims, aging network staff and
emergency management staff of services the area agencies on
aging and related service providers can provide including but
not limited to alternative housing, home repair, chores, meals
and counseling.
Collaborate with disaster relief organizations to address unmet
service needs of older disaster victims.
ESF# 14 -1 Community Recovery and Mitigation
Eagle County Emergency Operations Plan
2010 ESF #14 — Community Recovery and Mitigation Annex
'ounty Emergency Operations Plan
• Represent the needs and interests of the aging network and older
adults at the Emergency Operations Center.
• Coordinate the Aging Network's presence at Disaster Recovery
Centers during a State or federally declared disaster.
❑ Attorney's Office
• Assist in the preparation of disaster declarations and emergency
resolutions to expedite recovery efforts.
• Provide legal advice for proposed actions.
❑ Schools
• Assist in the dissemination of information to families adversely affected
by disasters.
• Assist in utilization of school facilities for temporary emergency use as
necessary.
❑ Human Services
o Coordinate the implementation of a comprehensive program of
emergency assistance to families following a disaster to include:
• Aid to Dependent Children
• Emergency Food Stamp Program
• Inter- county welfare operations
• Non - deferrable grants
• Welfare inquiries
• Medical assistance programs
• Maintain liaison with private relief organizations and public agencies
during the operation of mass care centers.
• Provide representatives as needed to give advice and assistance to
disaster affected individuals.
• Assist private relief organizations and/or public agencies in distributing
emergency supplies.
• Coordinate with public agencies and private relief organizations for the
operation of mass -care centers following a disaster.
• Process requests, assist in reuniting families and provide missing person
information as required.
• Assist in the procurement and distribution of food products following a
disaster.
❑ Human Resources
• Provide services to procure additional workers during emergencies.
• Assist employees in solving special employment problems that may arise
as the result of a disaster.
ESF# 14 -1 Community Recovery and Mitigation
Eagle County Emergency Operations Plan
March 2010 ESF #15 — External Affairs Annex
Eagle County Emergency Operations Plan
Emergency Support Function #15
External Affairs Annex
ESF Coordinators: Support Agencies:
Jurisdiction Public Information Officer(s) Eagle County PIO Group
Purpose
The purpose of public information is to establish uniform policies for the effective development,
coordination, and dissemination of information to the public in the event of a disaster. These
policies and procedures are located in the Eagle County Joint Information Center /Joint
Information System (JIC /JIS) Plan.
ESF #15 coordinates local actions to provide the required external affairs support to local incident
management elements.
ESF #15 details the establishment of support positions to coordinate communications to various
audiences. The Eagle County (JIC) is a physical location where public affairs professionals from
organizations involved in incident management activities can work together to provide critical
emergency information, crisis communications, and public affairs support.
The Eagle County JIC serves as a focal point for the coordination and dissemination of
information to the public and media concerning incident prevention, preparedness, response,
recovery, and mitigation. The Eagle County JIC structure is designed to work equally well for
large or small situations and can expand or contract to meet the needs of the incident. The Eagle
County Public Information Officer's (PIO) Group will be responsible for staffing and managing
the JIC.
Scope
ESF #15 applies to all local departments and agencies that may require public affairs support or
whose public affairs assets may be employed during a disaster.
ESF #15 is required during any response or other event where significant interagency
coordination is required and when the Eagle County EOC has been activated.
ESF #15 provides the resources and structure for the implementation of the Eagle County
Emergency Operations Plan. Incident communications actions contained in the EOP are
consistent with the National Incident Management System (NIMS).
Under the Incident Command System (ICS)/Unified Command System (UCS), the JIC is lead by
the Public Information Officer (PIO) whose jurisdiction has authority for the incident. The PIO
has three primary responsibilities:
1. To gather incident data. This involves understanding how an ICS/UCS operates and
developing an effective method for obtaining up to date information from appropriate
ICS/UCS sections.
2. To analyze public perceptions for each incident of the response. This involves
employing techniques for obtaining community feedback to provide response agencies
with insight into community information needs, their expectations for the role to be
ESF # 15 External Affairs
Eagle County Emergency Operations Plan
March 2010 ESF #15 — External Affairs Annex
Eagle County Emergency Operations Plan
played by the response agencies, and the lessons to be learned from specific response
efforts.
3. To inform the public. That is, to serve as the source of accurate and comprehensive
information about the incident and the response to a specific set of audiences.
When multiple public or private agencies and organizations come together to respond to an
emergency or manage an event, efficient information flow is critical to effectively carrying out
these PIO responsibilities and meeting the expectations of various publics. The Eagle County JIC
is a centralized "communication hub" that serves to achieve that information flow.
Public Information Officers (PIO's) will represent their own agency and speak about their
agency's involvement in response and recovery operations in an event. The Colorado Division of
Emergency Management PIO will be a central point of contact for the State and should be kept
informed, utilizing WebEOC whenever possible, about all participating agency news and
information releases throughout the response and recovery operations.
Initial Actions
The Eagle County Emergency Management Director or designee will make the initial decision to
activate the JIC during a large scale emergency or disaster affecting Eagle County. The JIC will
be located in close proximity to the EOC.
Once a JIC has been established, the information officers will follow the Eagle County JIC /JIS
Plan
If ac ivated to support incident information management, a request may come from the Incident
Com ander, or the PIO assigned to the incident.
The request is made to the Vail Public Safety Communications Center
( VPSCC) to notify the PIO Group using the group located in the PSN page of the RoamSecure
system.
Upon notification, VPSCC will inform the available PIO's where to respond and to whom they
should report to upon arrival. PIO's should reply to the PSN message with their availability to
respond to the request and give their expected time of arrival on scene.
The )Lead PIO will be the PIO whose agency has statutory authority for the incident.
If there are multiple agencies with jurisdictional authority, a unified approach should be utilized
wheI possible.
Eagle County Public Information Officer's Group may be activated to support ongoing
information requirements of a specific jurisdiction during any incident as needed or may be
activated to staff the JIC during any large scale incident.
I
ESF 115 External Affairs
Eagle County Emergency Operations Plan
March 2010 ESF #1 —Appendix A
Eagle County Emergency Operations Plan
GLOSSARY OF TERMS AND ACRONYMS
USED IN EAGLE COUNTY EMERGENCY RESPONSE PLANS
TERMS AND ACRONYMS PERTAINING TO:
➢ BIOTERRORISM
➢ EMERGENCY MANAGEMENT
➢ EMERGENCY PREPAREDNESS AND RESPONSE
➢ ENVIRONMENTAL EMERGENCY
➢ WILDLAND FIRE
An operational guideline applicable to all emergencies employing National Incident
Management System (NIMS), including the Incident Command System (ICS).
100 -YEAR FLOOD
The term "100 -year flood" is misleading. It is not the flood that will occur once every 100 years.
Rather, it is the flood elevation that has a one percent chance of being equaled or exceeded each
year. Thus, the 100 -year flood could occur more than once in a relatively short period of time.
The 100 -year flood, which is the standard used by most federal and state agencies, is used by the
National Flood Insurance Program (NFIP) as the standard for floodplain management and to
determine the need for flood insurance. A structure located within a special flood hazard area
shown on an NFIP map has a 26 percent chance of suffering flood damage during the term of a
30 -year mortgage.
ACTUAL CASH VALUE (ACV)
The cost to replace an insured item of property at the time of loss, less the value of physical
depreciation.
ACTUAL OCCURRENCE
An "actual occurrence" is defined as any natural, technological, national security or terrorism
incident that has happened in your jurisdiction for which a coordinated emergency response or
recovery operation was required. This includes both large -scale incidents that have resulted in a
presidential declaration of an emergency or major disaster and those occurrences of a lesser
magnitude, which require significant state and/or local response and recovery activities.
ACTIVE CROWN FIRE
A crown fire in which the entire fuel complex is involved in flame, but the crowning phase
remains dependent on heat released from surface fuel for continued spread.
ADMINISTRATIVE COSTS (CHARGES)
Any expenses not charged directly to a program, project or fire. They include general overhead
personnel and administrative services. For the state, the administrative charge is identified as
those charges and expenses used to determine the "facilities and administrative (indirect rate)."
All activities that can be identified and charged to specific projects (and not excluded elsewhere)
are considered direct costs and may be billed with proper documentation.
AERIAL FUELS
All live and dead vegetation in the forest canopy or above surface fuels, including tree branches,
twigs and cones, snags, moss, and high brush.
AERIAL IGNITION
Ignition of fuels by dropping incendiary devices or materials from aircraft.
Appendix A -1 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
Marc 2010 ESF #1 — Appendix A
Eagle County Emergency Operations Plan
AF1 ER ACTION REVIEW (AAR)
A professional discussion of an event, focused on performance standards, that enables Agency
Administrators and responders to discover for themselves what happened, why it happened, and
how to sustain strengths and improve on weaknesses. An After Action Review is a tool incident
command personnel and units can use to get maximum benefit from every incident. It provides a
daily review of the day's actions: - Identify and discuss effective and non - effective performance.
Candid insights into specific firefighter, leader, and unit strengths and weaknesses from various
perspectives. - Feedback and insight critical to actions that were not standard operating
procedures or those that presented safety problems. - Lessons learned and how to apply them in
the future.
AGENCY
An agency is a division of government with a specific function, or a non - governmental
organization (e.g., private contractor, business, etc.) that offers a particular kind of assistance. In
the Incident Command System (ICS), agencies are defined as jurisdictional (having statutory
responsibility for incident mitigation) or assisting and/or cooperating (providing resources and/or
assis nce). (See Assisting Agency, Cooperating Agency)
AGl$NCY ADMINISTRATOR
Agency officials who are signatory to an agreement.
AGENCY EXECUTIVE
A policy group of executive personnel from a "key" (lead) agency (ministry) that addresses
matters pertaining to declaring an emergency, to invoking response levels, to liaising with support
agencies, to preparing a public communications strategy, and to informing cabinet ministers
(equivalent to a crisis management team in industry).
AGENCY REPRESENTATIVE
An individual assigned to an incident from an assisting or cooperating agency that has been
delegated authority to make decisions on matters affecting that agency's participating at the
incident. Agency representatives report to the Liaison Officer.
AGRICULTURAL BURN
A fire designed to burn cover vegetation in preparation for crop production, weed control,
or other cultivation purposes. A fire used to clean irrigation ditches, fencerows, and cultivated
fields that have an excess of dead grass or weeds which deter agricultural use. A fire used to
dispose of agricultural byproducts such as old hay, straw, fence posts, trees, limbs, or lumber.
AIR (OPERATIONS
Established separately at an incident due to the complex needs for use of aircraft in both tactical
and logistical operations.
AIR OPERATIONS BRANCH DIRECTOR
The erson primarily responsible for preparing and implementing the air operations portion of the
incic ent action plan. Also responsible for providing logistical support to helicopters operating on
the ii icident.
AIR TACTICAL GROUP SUPERVISORS
Airb me coordinators who manage the aviation resources and airspace over a fire (typically
called Air Attack).
AIR TANKERS
Fixed -wing aircraft aircraft with the capacity to deliver up to 3,000 gallons of retardant, or small,
single- engine "crop duster" type aircraft with a capacity of up to 800 gallons. Both have unique
characteristics and are deployed according to the needs of a fire scene. Single engine air tankers
are usually called SEATS.
ALLOCATED RESOURCES
Resources (i.e., people, equipment, supplies, and vehicles) dispatched to an incident.
A -2 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1 — Appendix A
Eagle County Emergency Operations Plan
ALPHA RADIATION
One of the three main types of radiation (alpha, beta, and gamma) emitted from radioactive
materials. Alpha particles are the heaviest and most highly charged of these type particles.
However, they cannot travel more than a few inches in air and are completely stopped by a piece
of paper. A human's outermost layer of dead skin can stop even the most energetic alpha particle;
how3ever, if ingested through eating, drinking, or breathing, particles can become an internal
hazard.
AMERICAN RED CROSS (ARC)
A quasi - governmental organization that's purpose is to provide relief of suffering and welfare
activities during war and disaster. The ARC operates under a congressional charter and is
financially supported by public donations. Internationally, it operates in accordance with the
Treaty of Geneva. It is the national organization with Primary Agency responsibility in the
Federal Response Plan (FRP) for Emergency Support Function 6 (ESF6) — Mass Care.
ANCHOR AND FLANK
Usually, firefighters start their work to encircle the fire at the bottom or upwind side of the fire.
These points are often the safest places to create an anchor point. Any other safe feature (like a
meadow, rock bluff, or road) can serve as an anchor too. After an anchor point is established,
firefighters construct fireline around the fire and gradually pinch it off at its head.
ANCHOR POINT
An advantageous location, usually a barrier to fire spread, from which to start building a fire line.
An anchor point is used to reduce the chance of firefighters being flanked by fire.
ANIMAL AND PLANT HEALTH INSPECTION SERVICE
A part of the U.S. Department of Agriculture that provides leadership in ensuring the health and
care of animals and plants.
ANSI
American National Standards Institute
ANTIBIOTIC
A substance produced by bacteria or fungi that destroys or prevents the growth of other bacteria
and fungi.
ANTIBODY
A protein produced by the body's immune system in response to a foreign substance (antigen).
Our bodies fight off an infection by producing antibodies. An antibody reacts specifically with
the antigen that triggered its formation and its function is to inactivate the antigen.
ANTIGEN
Any foreign substance, usually a protein, which stimulates the body's immune system to produce
antibodies. (The name antigen reflects its role in stimulating an immune response - antibody
generating.)
ANTIVIRAL
Drug that are used to prevent or cure a disease caused by a virus, by interfering with the ability of
the virus to multiply in number or spread from cell to cell.
AOP
Annual Operating Plan. Plan for wildfire response and operations agreed upon each year by the
wildfire response agencies.
APHIS
Animal and Plant Health Inspection Service
APHL
Agency for Public Health Laboratories
Appendix A -3 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1 — Appendix A
Eagle County Emergency Operations Plan
A:tganization A COMMAND
A established to oversee the management of multiple incidents that are each being
handled by an Incident Command System organization; or to oversee the management of a very
large incident that has multiple Incident Management Teams assigned to it. Area command has
the responsibility to set overall strategy and priorities, allocate critical resources based on
priorities, ensure that incidents are property managed, and ensure that objectives are met and
strategies followed.
ARSON
Crime of burning property.
ASYMPTOMATIC
no symptoms of disease.
and Response Team
toward which a slope faces.
The 4valuation and interpretation of measurements and other information to provide a basis for
deci on- making.
ASSIGNED RESOURCES
Resources (i.e., people, equipment, supplies, and vehicles) checked in and assigned work tasks on
an incident.
ASSIGNMENTS
Tasks given to resources to perform within a given operational period based upon tactical
objectives in the incident action plan.
ASSISTING AGENCY
An agency directly contributing tactical or service resources to another agency. The general term
"augmenting" may be used to describe this activity.
ASTHO
Asso Cation of State and Territorial Health Officials
ATROPINE
An anti - cholinergic used as an antidote for nerve agent poisoning to block the effect of the
neurotransmitter or chemical causing the over - stimulation.
ATTACK
A hostile action taken against the United States by foreign forces or terrorists, resulting in the
destruction of or damage to military targets, injury or death to the civilian population, or damage
or destruction to public and private property
AVAILABLE RESOURCES
Incid nt -based resources that are ready for deployment but not yet assigned.
AVAI
Aspen Valley Hospital
AVIAN FLU
A highly contagious viral disease with up to 100% mortality in domestic fowl caused by
influenza A virus subtypes H5 and HT All types of birds are susceptible to the virus but
outbreaks occur most often in chickens and turkeys. The infection may be carried by migratory
wild birds, which can carry the virus but show no signs of disease. Humans are only rarely
affected.
AWARENESS
The continual process of collecting, analyzing, and disseminating intelligence, information, and
knowledge to allow organizations and individuals to anticipate requirements and to react
effectively.
Appendix A -4 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1— Appendix A
Eagle County Emergency Operations Plan
AWARENESS TRAINING LEVEL
Addresses training requirements for emergency responders who are likely to witness or discover
an incident involving the terrorist/criminal use of weapons of mass destruction (WMD) or who
may be sent out to initially respond or support the response to the report of such an incident.
Generally, all actions to be taken by these individuals should be conducted from within the cold
zone. Should personnel find themselves in the warm and hot zones, they are to remove
themselves and to encourage others, if ambulatory, to move to a staging area away from the
immediate threat and attempt to minimize further contamination. The requisite competencies for
this level of training are to recognize (RECOGNITION) a WMD terrorism incident and to notify
(NOTIFICATION) appropriate authorities of the incident.
BACKFIRE
A fire set along the inner edge of a fireline to consume the fuel in the path of a wildfire and/or
change the direction of force of the fire's convection column.
BACKING FIRE
A segment of fire perimeter oriented opposite the direction of maximum spread.
BACKPACK PUMP
A portable sprayer with hand -pump, fed from a liquid - filled container fitted with straps, used
mainly in fire and pest control. (See also Bladder Bag)
BACTERIA
Microscopic organism capable of creating diseases.
BAMBI BUCKET
A collapsible bucket slung below a helicopter. Used to dip water from a variety of sources for fire
suppression.
BANKFULL
An established river stage /elevation at a given location along a river which is intended to
represent the maximum safe water level that will not overflow the river banks or cause any
significant damage within the river reach.
BANKFULL DISCHARGE
A flow condition in which streamflow completely fills the steam channel up to the top of the
bank. In undisturbed watersheds, the discharge condition occurs on average every 1.5 to 2 years
and controls the shape and form of natural channels.
BANKFULL FLOW
Maximum amount of discharge (usually measured in cubic feet/seconds) that a stream channel
can carry without overflowing.
BANKFULL EVENT
A flow condition in which streamflow completely fills the stream channel up to the top of the
bank. In undistributed watersheds, the discharge condition occurs on average every 1.5 to 2 years
and controls the shape and form of natural channels.
BANKFULL HEIGHT
The flow in a stream that just fills the stream channel to the top of its banks and the point where
the water begins to overflow onto a flood plain.
BANKFULL STAGE
The stage, on a fixed river gauge, corresponding to the top of the lowest banks within the reach
for which the gauge is used as an index.
BASE
The location at which primary logistics functions for an incident are coordinated and
administered. The Incident Command Post may be co- located with the base.
BASE FLOOD
The flood having a one percent chance of being equaled or exceeded in any given year.
Appendix A -5 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
Marc 2010 ESF #1— Appendix A
Eagle County Emergency Operations Plan
BASE FLOOD DEPTH (BFD)
The depth shown on the Flood Insurance Rate Map for Zone AO that indicates the depth of water
above highest adjacent grade resulting from a flood that has a one percent chance of equaling or
exce ding that level in any given year.
BA FLOOD ELEVATION (BFE)
The levation shown on the Flood Insurance Rate Map for Zones AE, AH, Al -A30, AR, AR/A,
AR/AE, AR/A1 -A30, AR/AH, AR/AO, VI -V30, and VE that indicates the water surface
elev tion resulting from a flood that has a one percent chance of equaling or exceeding that level
in a given year.
BA N
Wh a geographic area having a common outlet (such as a river, stream, or lake) for its surface
runoff. Also known as drainage area or watershed.
BEHAVE
A system of interactive computer programs for modeling fuel and fire behavior that consists of
two Iystems: Burn and Fuel.
BIA
Bureau of Indian Affairs
BIOTERRORISM (BT)
The intentional use of microorganisms or toxins derived from living organisms to produce death
or disease in humans, animals, or plants.
BLOW -UP
A sudden increase in fire intensity or rate of spread strong enough to prevent direct control or to
upset control plans. Blow -ups are often accompanied by violent convection and may have other
characteristics of a fire storm. (See also Flare -up)
BLOWDOWN
An area of previously standing timber blown over by strong winds or storms.
BONFIRE
An outdoor fire utilized for ceremonial purposes.
BOUNDARY LINE FIRE
This includes (i) a fire burning jointly on lands of two or more parties or will soon burn across the
boundary line and the boundary line is known; (ii) where the fire location is known, but the
jurisdictional boundary on the ground is uncertain; or (iii) where the location of a reported fire is
unce in in relation to the jurisdictional boundary. Once the exact location of the fire is
dete fined in relation to the jurisdictional boundary, it ceases to be a boundary fire unless falling
in category (i) above.
The Itions. rganizational level having functional or geographic responsibility for major parts of incident
oper The branch level is organizationally between section and division/group in the
operations section, and between section and units in the logistics section.
Branbhes are necessary to establish another level of organization within the operations section in
order to minimize span of control concerns.
BRUSH
A collective term that refers to stands of vegetation dominated by shrubby, woody plants, or low
growing trees, usually of a type undesirable for livestock or timber management.
BRUSH FIRE
A fire burning in vegetation that is predominantly shrubs, brush, and scrub growth.
BRUSHING
Removing the brush and shrubs either during fireline construction or while clearing out a work
area.
Appendix A -6 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1— Appendix A
Eagle County Emergency Operations Plan
BUCKET
A fabric or fiberglass container hung below a helicopter and used to drop water on a fire. "Bucket
work" refers to a helicopter engaged in water dropping flights.
BUCKET DROPS
The dropping of fire retardants or suppressants from specially designed buckets slung below a
helicopter.
BUFFER ZONES
An area of reduced vegetation that separates wildlands from vulnerable residential or business
developments. This barrier is similar to a greenbelt in that it is usually used for another purpose
such as agriculture, recreation areas, parks, or golf courses.
BUMP -UP METHOD
A progressive method of building a fire line on a wildfire without changing relative positions in
the line. Work is begun with a suitable space between workers. Whenever one worker overtakes
another, all workers ahead move one space forward and resume work on the uncompleted part of
the line. The last worker does not move ahead until completing his or her space.
BURN OUT
Setting fire inside a control line to widen it or consume fuel between the edge of the fire and the
control line.
BURN PROBABILITY
The probability that a specific geographic location will experience a wildland fire during a
specified time period.
BURNED AREA REHABILITATION / STABILIZATION
Efforts undertaken within three years of a wildland fire to repair or improve fire - damaged lands
unlikely to recover to management- approved conditions, or to repair or replace minor facilities
damaged by fire; along with planned actions to stabilize and prevent unacceptable degradation to
natural and cultural resources, to minimize threats to life or property resulting from the effects of
a fire, or to repair /replace/construct physical improvements necessary to prevent degradation of
land or resources.
BURNING BAN
A declared ban on open air burning within a specified area, usually due to sustained high fire
danger.
BURNING CONDITIONS
The state of the combined factors of the environment that affect fire behavior in a specified fuel
type.
BURNING INDEX
An estimate of the potential difficulty of fire containment as it relates to the flame length at the
most rapidly spreading portion of a fire's perimeter.
BURNING OUT AND BACKFIRING
Techniques which use fire to deny the main fire a continuous source of fuel. Burning out
generally means burning the fuels inside of a completed fireline. Backfiring generally means
setting a fire against something pressed into service as a control line, like a ridge, a road, a river
or creek, or a meadow. Backfiring is riskier tactic and is often used when the fire is so big or
moving so fast it leaves firefighters with few if any options.
BURNING PERIOD
The part of each 24 -hour period when fires spread most rapidly; typically from 10:00 a.m. to
sundown. (See also Ops Period)
CACHE
A predetermined complement of tools, equipment, and/or supplies stored in a designated location,
available for incident use.
Appendix A -7 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1 — Appendix A
Eagle County Emergency Operations Plan
CAMP
A geographical site, within the general incident area, separate from the incident base, equipped
and staffed to provide sleeping, food, water, and sanitary services to incident personnel.
CAMPFIRE
As used to classify the cause of a wildland fire, a fire that was started for cooking or warming that
spreads sufficiently from its source to require action by a fire control agency.
CAMPS
Incident locations where resources may be kept to support incident operations. Camps differ from
staging areas in that essential support operations are done at camps, and resources at camps are
not always immediately available for use. Not all incidents will have camps.
CANDLE OR CANDLING
A single tree or a very small clump of trees which is burning from the bottom up.
CAPABILITY ASSESSMENT
Pro des information designed to help the planning team evaluate preparedness, mitigation
prevIntion), and response resources and capabilities. This includes an assessment of community
and industry response capabilities.
CARRIER
A bearer and transmitter of an agent capable of causing infectious disease. An asymptomatic
carrier shows no symptoms of carrying an infectious agent.
CART
County Animal Response Team. Assists with livestock and companion animal issues during
emergency situations.
CA EGORY "A" AGENTS
The ossible biological terrorism agents having the greatest potential for adverse public health
imp ct with mass casualties. The Category "A" agents are:
➢ Smallpox
➢ Anthrax
➢ Plague
➢ Botulism
➢ Tularemia
➢ Viral hemorrhagic fevers (e.g., Ebola and Lassa viruses)
CBRNE
Terrorism related acronym which means, Chemical, Biological, Radiological, Nuclear and
Explosive.
CD
Communicable Disease
CDA
Colorado Department of Agriculture
CDC
Centers for Disease Control and Prevention
CDEM
Colorado Division of Emergency Management
CDPHE
Colorado Department of Public Health and Environment
CENTERS FOR DISEASE AND PREVENTION
The U.S. government agency at the forefront of public health efforts to prevent and control
infectious and chronic diseases, injuries, workplace hazards, disabilities, and environmental
health threats. CDC is one of 13 major operating components of the Department of Health and
Human Services.
CEDRS
Colorado Electronic Disease Reporting System
Appendix A -8 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1— Appendix A
Eagle County Emergency Operations Plan
CEO
Chief Elected Official. Usually the Chair of a Board or the Mayor of a municipality.
CERCLA
Comprehensive Environmental Response, Compensation, and Liability Act
CERT
Community Emergency Response Team. Citizens training to assist response agencies and
governmental entities in emergencies.
CHAIN
A unit of linear measurement equal to 66 feet.
CHAIN OF COMMAND
A series of management positions in order of authority.
CHARACTERISTIC SURFACE - AREA -TO- VOLUME RATIO
The surface- area -to- volume ratio that characterizes a heterogeneous fuelbed.
CHECK -IN
The process whereby resources first report to an incident. Check -in locations include incident
command post, incident base, camps, staging areas, helibases, helispots, and division supervisors.
CHECKLIST
Written (or computerized) enumeration of actions to be taken by an individual or organization;
means to aid memory rather than provide detailed instruction.
CHEMTREC
Chemical Manufacturers' Association Chemical Transportation Emergency Center
CHIEF
An incident command system title for individuals responsible for command of the functional
sections (i.e., operations, planning, logistics, and finance /administration).
CHIEF EXECUTIVE OFFICIAL
The official of the community who is charged with authority to implement and administer laws,
ordinances, and regulations for the community. He or she may be a mayor, city manager, etc.
CISM
Critical Incident Stress Management
CLEAR TEXT
The use of plain English in radio communications transmissions. No ten codes or agency codes
are used when using clear text.
CLOSEST FORCES CONCEPT
The philosophy of committing the closest available appropriate resources, regardless of agency,
for initial attack or for critical need.
CLOSURE
Legal restriction, but not necessarily elimination of specified activities such as smoking, camping,
or entry that might cause fires in a given area.
CMRETAC
Central Mountains Regional Emergency Trauma Advisory Council. Provides coordination for
EMS and Trauma services in Central Colorado and includes the counties of Chaffee,
Eagle, Lake, Park, Pitkin and Summit.
COLD FRONT
The leading edge of a relatively cold air mass that displaces warmer air. The heavier cold air may
cause some of the warm air to be lifted. If the lifted air contains enough moisture, the result may
be cloudiness, precipitation, and thunderstorms. If both air masses are dry, no clouds may form.
Following the passage of a cold front in the Northern Hemisphere, westerly or northwesterly
winds of 15 to 30 or more miles per hour often continue for 12 to 24 hours.
Appendix A -9 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1 — Appendix A
Eagle County Emergency Operations Plan
COLD TRAILING
A method of controlling a partly dead fire edge by carefully inspecting and feeling with the hand
for heat to detect any fire, digging out every live spot, and trenching any live edge.
COLD ZONE
A safe area free of contamination or threat of exposure, at a hazardous material incident for
resp nders. The area where a command post or staging area is located. Also called the support
zone
CO ORADO START TRIAGE
The olorado Simple Triage and Rapid Treatment (START) method whereby patients in an MCI
are assessed and evaluated on the basis of the severity of injuries and assigned the following
emergency treatment priorities:
➢ 0 Black Deceased
➢ I Red Immediate
➢ II Yellow Delayed
➢ III Green Walking Wounded
COLORADO STATE FOREST SERVICE (CSFS)
A statutory entity governed by the Board of Governors of the Colorado State University System.
COMMAND
The act of directing and/or controlling resources by virtue of explicit legal, agency, or delegated
authority. May also refer to the incident commander.
COMMAND
Sets pbjectives and priorities. Has overall responsibility at an incident or event.
COI*MAND STAFF
The 6ommand staff consists of the information officer, safety officer, and liaison officer. They
report directly to the incident commander and may have assistants. Command staff has
responsibilities that can involve the entire incident management team.
COMMUNICATIONS UNIT
An organizational unit in the logistics section responsible for providing communication
serviFes at an incident. A communications unit may also be a facility (e.g., a trailer or mobile
van) used to provide the major part of an incident communications center.
COMMUNITY
A political entity which has the authority to adopt and enforce laws and ordinances for the area
under its jurisdiction. In most cases, the community is an incorporated town, city, township,
village, or unincorporated area of a county. However, each state defines its own political
subdivisions and forms of government.
COMMUNITY RATING SYSTEM (CRS)
A program developed by Mitigation Division to provide incentives for those communities in the
Regular Program that have gone beyond the minimum floodplain management requirements to
deve p extra measures to provide protection from flooding.
CO ENSATION UNIT / CLAIMS UNIT
Func Tonal unit within the finance /administration section responsible for financial concerns
resul 'ng from property damage, injuries, or fatalities at the incident.
COMPLEX
Two or more individual incidents located in the same general area which is assigned to a single
incident commander or to unified command.
CONFINEMENT
Strategy employed in appropriate management responses were a fire perimeter is managed by a
combination of direct and indirect actions and use of natural topographic features, fuel, and
weather factors.
Appendix A -10 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1 — Appendix A
Eagle County Emergency Operations Plan
CONTAIN A FIRE
A fuel break around the fire has been completed. This break may include natural barriers or
manually and/or mechanically constructed line.
CONTAGIOUS
A contagious disease is easily spread from one person to another by contact with the infectious
agent that causes the disease. The agent may be in droplets of liquid particles made by coughing
or sneezing, contaminated food utensils, water or food.
CONTAMINATION
The undesirable deposition of a chemical, biological, or radiological material on the surface of
structures, areas, objects, or people.
CONTROL A FIRE
The complete extinguishment of a fire, including spot fires. Fireline has been strengthened so that
flare -ups from within the perimeter of the fire will not break through this line.
CONTROL LINE
All built or natural fire barriers and treated fire edge used to control a fire.
CONTROL ZONES
The areas in and around a hazardous material incident whereby entry by people and equipment
are controlled to ensure human safety and to reduce the spread of contamination. See the
following terms exclusion or hot zone; decontamination reduction or cold zone; support or cold
zone.
CONTROLLED BURN
A fire that is being contained/confined by the person(s) that ignited the fire. Fire should not be
considered controlled if no one is monitoring the fire.
COOPERATING AGENCY
An agency supplying assistance, including but not limited to direct tactical or support functions or
resources to the incident control effort (e.g., Red Cross, telephone company, etc.).
COOPERATIVE AGREEMENTS
Federal grants for bioterrorism preparedness and response from the Centers for Disease Control
and Prevention and the Health Resources and Services Administration.
COOPERATOR
Organized fire forces of other agencies, paid or volunteers, public or private, at the local,
municipal, state or federal level.
COORDINATION
The process of systematically analyzing a situation, developing relevant information, and
informing appropriate command authority of viable alternatives for selection of the most effective
combination of available resources to meet specific objectives. The coordination process (which
can be either intra- or inter - agency) does not involve dispatch actions. However, personnel
responsible for coordination may perform command or dispatch functions within the limits
established by specific agency delegations, procedures, legal authority, etc.
COORDINATION CENTER
A general term used to describe any facility that is used for the coordination of agency or
jurisdictional resources in support of one or more incidents, such as a command post.
COST SHARE AGREEMENT
A document prepared between a federal, state and/or local agency to distribute costs on a
multi jurisdictional incident or an incident which threatens or burns across boundaries of direct
protection areas of the agencies.
COST UNIT
A functional unit within the finance section responsible for tracking costs, analyzing cost data,
making cost estimates, and recommending cost - saving measures.
Appendix A -11 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1 —Appendix A
Eagle . ounty Emergency Operations Plan
COUNTYWIDE MAP
A Flood Insurance Rate Map that shows flooding information for the entire geographic
area of a county, including the incorporated communities within the county.
COYOTE TACTICS
A progressive line construction duty involving self- sufficient crews that build fire line until the
end of the operational period, remain at or near the point while off duty, and begin building fire
line gam the next operational period where they left off.
CREEPING FIRE
Fire burning with a low flame and spreading slowly.
CREST
The highest stage or level of water at a specific point before the water begins to recede.
CREW
(See Single Resource)
CREW BOSS
A pe son in supervisory charge of usually 16 to 21 firefighters and responsible for their
perf ance, safety, and welfare.
C
Basi , organized sets of firefighters with specific capabilities and equipment. Wildfire hand crews
usua y have 20 people and are supervised by a crew boss or superintendent. Hotshot crews are
highly trained hand crews that can operate on a fire with more autonomy than most other types of
crews. Engine crews usually include three to five firefighters supervised by an engine module
leader.
CRITICAL AGENTS
The biological and chemical agents likely to be used in weapons of mass destruction and other
bioterrorist attacks. Current lists may be found on the Centers for Disease Control and Prevention
web ite:
• http:// www .bt.cdc.gov /Agent/Agentlist.asp
• http:// www. bt. cdc.goc /Agent/AgentlistChem.asp
CRITICAL INCIDENT STRESS MANAGEMENT (CISM)
Has been determined to be an integral part of any emergency medical response to an MCI event
or evacuation. Regional and local teams of mental health and peer debriefs have been trained and
are available throughout the state.
CROWN FIRE
The movement of fire through the crowns of trees or shrubs more or less independently of the
surface fire.
CROWN FIRE ACTIVITY
A categorical output variable of the fire behavior models FARSITE and FlamMap indicating the
type of fire at the point specified.
CROWN FIRE CESSATION
The 0 henomenon or process by which an active crown fire reverts to a surface fire or passive
crown fire.
CROWN FIRE POTENTIAL
The thaximum crown fire behavior possible for the specified conditions.
CROWN FRACTION BURNED
A in hematical function for scaling rate of spread between that of a surface fire and that of an
activ crown fire.
CSEPP
Chemical Stockpile Emergency Preparedness Program
CURING
Drying and browning of herbaceous vegetation or slash.
A -12 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1 —Appendix A
Eagle County Emergency Operations Plan
CUSTOM FIRE BEHAVIOR FUEL MODEL
A fire behavior fuel model designed for a specific fuel complex.
DAM
A barrier built across a watercourse for the purpose of impounding, controlling, or diverting the
flow of water.
DAMAGE ASSESSMENT
The process used to appraise or determine the number of injuries and deaths, damage to public
and private property, and the status of key facilities and services such as hospitals and other
health care facilities, fire and police stations, communications networks, water and sanitation
systems, utilities, and transportation networks resulting from a man -made or natural disaster.
DBH
Diameter of a tree at breast height (4.5 feet above ground level).
DEAD FUELS
Fuels with no living tissue in which moisture content is governed almost entirely by atmospheric
moisture (relative humidity and precipitation), dry-bulb temperature, and solar radiation.
DEBARK
To remove bark from trees or logs.
DEBRIS BURNING
A fire spreading from any fire originally set for the purpose of clearing land or for rubbish,
garbage, range, stubble, or meadow burning.
DECONTAMINATION
The process of removing or neutralizing contaminates that have accumulated on personnel and
equipment that is critical to health and safety at the scene of any hazardous materials incident,
including a terrorism incident. The process is designed to protect emergency care providers to
prevent mixing of incompatible substances, and to protect the community by preventing
uncontrolled transportation of contaminants from the incident site.
DEFENSIBLE SPACE
An area either natural or manmade where material capable of causing a fire to spread has been
treated, cleared, reduced, or changed to act as a barrier between an advancing wildland fire and
the loss to life, property, or resources. In practice, "defensible space" is defined as an area a
minimum of 30 feet around a structure that is cleared of flammable brush or vegetation.
DELEGATION OF AUTHORITY
A statement provided to the incident commander by the agency executive delegating authority
and assigning responsibility. The delegation of authority can include objectives, priorities,
expectations, constraints, and other considerations or guidelines as needed. Many agencies
require written delegation of authority to be given to incident commanders prior to their assuming
command on large incidents.
DEPUTY
A fully qualified individual who, in the absence of a superior, could be delegated the authority to
manage a functional operation or perform a specific task. In some cases, a deputy could act as
relief for a superior and therefore must be fully qualified in the position. Deputies can be assigned
to the incident commander, general staff, and branch directors.
DEMOBILIZATION UNIT
Functional unit within the planning section responsible for assuring orderly, safe, and efficient
demobilization of incident resources.
DEPARTMENT OF INTERIOR
The government agency that protects and provides access to our Nation's natural resources.
DERA
Designated Emergency Response Authority. Assigns responsibility for hazardous materials
response.
Appendix A -13 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
2010 ESF #1— Appendix A
County Emergency Operations Plan
The Iict or system of discovering and locating fires.
DFIRM
Digital Flood Insurance Rate Map
DH*S
Dep rtment of Health and Human Services
DH
Department of Homeland Security
DIRECT ATTACK
Any treatment of burning fuel, such as by wetting, smothering, or chemically quenching the fire
or 4 physically separating burning from unburned fuel.
DIRECT COSTS
All costs associated with direct emergency operations and incident support ordered by or for the
incident; excludes overhead, facilities, and administrative costs.
DIRECT LINE
Any treatment applied directly to burning fuel such as wetting, smothering, or chemically
quenching the fire or by physically separating the burning from the unburned fuel.
DIRECT PROTECTION AREA
That area which, by law or identified or authorized pursuant to the terms of an agreement, is
provided wildland fire protection by the state or its counties or by a federal agency. This may
include land protected under exchange or payment for protection.
DIRECT VERSUS INDIRECT ATTACK
Depending on how intense the fire is, firefighters may work right up against the flames (direct
attack), or they may move well out in front of the fire (indirect attack).
DIRECTION OF MAXIMUM SPREAD
The direction of the resultant spread vector.
DIRECTOR
An Incident Command System title for individuals responsible for supervision of a branch.
DISASTER
The occurrence or imminent threat of widespread or severe damage, injury, or loss of life or
property, or significant adverse impact on the environment, resulting from any natural or
technological hazards, including but not limited to fire, flood, earthquake, wind, storm, hazardous
substance incident, water contamination, blight, drought, infestation, explosion, civil disturbance,
or hostile military action. For the purposes of state or federal disaster declarations, the term
disaster" generally falls into the category of major or catastrophic based on the level of severity
and impact on local and state resources. Major disasters are likely to require immediate state
assistance supplemented by federal resources, if necessary, to supplement state efforts and
resources. Catastrophic disasters may require immediate and massive state and federal assistance
in both the response and recovery aspects.
DISASTER RECOVERY CENTER (DRC)
Places established in the area of a Presidentially declared major disaster, as soon as practicable, to
provide victims the opportunity to apply in person for assistance and/or obtain information
relating to that assistance. DRCs are staffed by local, state, and federal agency representatives, as
well 4s staff from volunteer organizations (e.g., the American Red Cross).
DIS*ATCH
The implementation of a command decision to move a resource or resources from one place to
anot er.
DIS ATCH CENTER
A fa ility from which resources (i.e., people, equipment, and vehicles) are directly assigned to an
inci nt.
Appendix A -14 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
March 2010 ESF #1 — Appendix A
Eagle County Emergency Operations Plan
DIVISION
Divisions are used to divide an incident into geographical areas of operation. Divisions are
established when the number of resources exceeds the span -of- control of the operations chief. A
division is located within the Incident Command System organization between the branch and the
task force/strike team.
DMAT
Disaster Medical Assistance Team
DMORT
Disaster Mortuary Team
DOCUMENTATION UNIT
Functional unit within the planning section responsible for collecting, recording, and
safeguarding all documents relevant to the incident.
DOD
Department of Defense
DOE
Department of Energy
DOI
Department of Interior
DOJ
Department of Justice
DOT
Department of Transportation
DOSE (RADIATION)
A general term indicating the quantity (total or accumulated) of ionizing radiation or energy
absorbed by a person or animal.
DOSIMETER
An instrument for measuring and registering total accumulated exposure to ionizing radiation.
DOZER
Any tracked vehicle with a front - mounted blade. D
DOZER LINE
Fire line constructed by the front blade of a dozer.
DRAW DOWN LEVEL
A minimal level of resources usually available for initial attack to provide coverage for its area of
responsibility. This level can change depending on local conditions. In the event that the required
resources become unavailable, move up and cover resources will be needed to maintain the draw
down level.
DRC
Disaster Recovery Center
DRIFT
One process in which influenza virus undergoes mutation. The amount of change can
be subtle or dramatic, but eventually as drift occurs, a new variant strain will become dominant.
This process allows influenza viruses to change and re- infect people repeatedly through their
lifetime and is the reason influenza virus strains in vaccine must be updated each year. (See also
Shift)
DRIP TORCH
Hand -held device for igniting fires by dripping flaming liquid fuel on the materials to be burned;
consists of a fuel fount, burner arm, and igniter. Fuel used is generally a mixture of diesel and
gasoline.
DROP ZONE
Target area for air tankers, helitankers, and cargo dropping.
Appendix A -15 Glossary of Terms and Acronyms
Eagle County Emergency Operations Plan
Marcl2010 ESF #1 — Appendix A
Eagle rounty Emergency Operations Plan
DRgUGHTINDEX
A number representing net effect of evaporation, transpiration, and precipitation in producing
cumulative moisture depletion in deep duff or upper soil layers.
DRY LIGHTNING STORM
Thunderstorm in which negligible precipitation reaches the ground. Also called a dry storm.
DU
The yer of decomposing organic materials lying below the litter layer of freshly fallen twigs,
need es, and leaves and immediately above the mineral soil.
DW LLING
A bu lding designed for use as a residence for no more than four families or a single family unit
in bu ilding under a condominium form of ownership.
DW-
Deac Weight Ton
EA
Environmental Assessment
EARTHQUAKE
The sudden motion or trembling of the ground produced by abrupt displacement of rock masses,
usually within the upper 10 to 20 miles of the earth's surface.
ECALERT
Eagle County Alert system — Sends text messages to cell phones, email addresses, etc.
ECDIS
Chart Display Information System
County Emergency Management
County Health Service District, the ambulance district serving eastern Eagle County from
ly Wolcott to the top of Vail Pass. Also, knows as Eagle County Ambulance District or
EDI
Elecl1ronic Data Interchange
EFFECTIVE MID -FLAME WIND SPEED
The Magnitude of the resultant spread vector expressed as an equivalent no -slope midflame wind
EH
Health
EIS
Environmental Impact Statement
ELECTROMAGNETIC PULSE
A sharp pulse of energy radiated instantaneously by a nuclear detonation which may affect or
damage electronic components and equipment.
ELEVATED BUILDING
A bu lding that has no basement and has its lowest elevated floor raised above the ground level
by f ndation walls, shear walls, posts, piers, pilings, or columns. Solid foundation perimeter
walls are not an acceptable means of elevating buildings in V and VE zones.
EMA
Emergency Management Agency (local)
EMERGENCY
A suddenly occurring and often unforeseen situation or an unusual event which is determined by
the Governor or the county to require state response or mitigation actions to supplement local
government in protecting lives and property. A situation which requires saving lives, reducing
suffering, protecting property and the environment, and mitigating economic and social losses.
Appendix A -16 Glossary of Terms and Acronyms
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EMERGENCY ALERT SYSTEM (EAS)
A digital technology (voice /text) communication system consisting of broadcast stations and
interconnecting facilities authorized by the Federal Communications Commission. The system
provides the President and other national, state, and local officials the means to broadcast
emergency information to the public before, during, and after disasters.
EMERGENCY ENVIRONMENTAL HEALTH SERVICES
Services required to correct or improve damaging environmental health effects on humans,
including inspection for food contamination, inspection for water contamination, and vector
control; providing for sewage and solid waste inspection and disposal; cleanup and disposal of
hazardous materials; and sanitation inspection for emergency shelter facilities.
EMERGENCY EPIDEMIC
Cases or an illness or condition, communicable or non - communicable, caused by bioterrorism,
pandemic influenza, or a novel and highly fatal infectious agents or biological toxins.
EMERGENCY HEALTH SERVICES
Services required to prevent and treat the damaging health effects of an emergency, including
communicable disease control, immunization, laboratory services, dental and nutritional services;
providing first aid for treatment of ambulatory patients and those with minor injuries; providing
public health information on emergency treatment, prevention, and control; and providing
administrative support including maintenance of vital records and providing for a conduit of
emergency health funds from state and federal governments.
EMERGENCY MANAGEMENT
A systematic program of activities that governments and their partners undertake before, during,
and after a disaster to save lives, prevent injury, and to protect property and the natural
environment. Emergency management activities include:
➢ Mitigation: Eliminating hazards or reducing their potential impact.
➢ Preparedness: Planning, training, and exercising for disastrous events.
➢ Response: Taking action when a disaster occurs to save lives, prevent injuries,
and prevent or limit property damage.
➢ Recovery: Restoring normalcy after the disaster.
These activities are not the sole responsibility of the designated emergency
management agency. Virtually all agencies have a role, but most particularly law
enforcement, fire services, public works, and public health.
EMERGENCY MANAGER
The individual within each political subdivision that has coordination responsibility for
jurisdictional emergency management. Person authorized to direct implementation of an agency's
emergency response plan.
EMERGENCY MEDICAL ASSISTANT
A healthcare specialist with particular skills and knowledge in pre- hospital emergency medicine.
EMERGENCY MEDICAL SERVICES
Services, including personnel, facilities, and equipment required to ensure proper medical care for
the sick and injured from the time of injury to the time of final disposition, including medical
disposition within a hospital, temporary medical facility, or special care facility, release from site,
or declared dead. Further, emergency medical services specifically include those services
immediately required to ensure proper medical care and specialized treatment for patients in a
hospital and coordination of related hospital services.
EMERGENCY MORTUARY SERVICES
Services required to assure adequate death investigation, identification, and disposition of bodies;
removal, temporary storage, and transportation of bodies to temporary morgue facilities;
notification of next of kin; and coordination of mortuary services and burial of unclaimed bodies.
Appendix A -17 Glossary of Terms and Acronyms
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EM RGENCY OPERATIONS CENTER (EOC)
The rotected site from which state and local civil government officials coordinate, monitor, and
sup rt emergency response activities during an emergency.
EM RGENCY OPERATIONS PLAN
A d ument that describes how people and property will be protected in disaster and disaster
thre situations; details who is responsible for carrying out specific actions; identifies the
pers nnel, equipment, facilities, supplies, and other resources available for use in the disaster; and
outli es how all actions will be coordinated.
EMERGENCY PLANNING ZONES
Areas around a facility for which planning is needed to ensure prompt and effective actions are
taken to protect the health and safety of the public if an accident occurs.
EMERGENCY RESPONSE (CONTINGENCY) PLAN
The plan that each jurisdiction and industry has and maintains for responding to hazards.
EMERGENCY RESPONSE TEAM (ERT)
An interagency team, consisting of the lead representative from each federal department or
agen y assigned primary responsibility for an ESF and key members of the FCO's staff, formed
to asgist the FCO in carrying out his/her coordination responsibilities. The ERT may be expanded
by the FCO to include designated representatives of other federal departments and agencies as
needed. The ERT usually consists of regional level staff.
EMERGENCY RESPONSE TEAM ADVANCE ELEMENT
For federal disaster response and recovery activities under the Stafford Act, the portion of the
ERTlthat is first deployed to the field to respond to a disaster incident. The ERT -A is the nucleus
of the full ERT.
EM RGENCY RESPONSE TEAM NATIONAL
An T that has been established and rostered for deployment to catastrophic disasters where the
reso rces of the FEMA Region have been, or are expected to be, overwhelmed.
Emergency Shelter — A temporary longer term facility which provides shelter from the elements,
sanitary facilities to include restroom and shower facilities, sleeping accommodations, food
services and information dissemination.
Emergency Shelter
A temporary longer term facility which provides shelter from the elements, sanitary facilities to
include restroom and shower facilities, sleeping accommodations, food services and information
dissemination.
EMERGENCY SUPPORT FUNCTION (ESF)
In the FRP, a functional area of response activity established to facilitate the delivery of federal
assistance required during the immediate response phase of a disaster to save lives, protect
property and public health, and to maintain public safety. ESFs represent those types of federal
assistance which the state will most likely need because of the impact of a catastrophic or
significant disaster on its own resources and response capabilities, or because of the specialized
or unique nature of the assistance required. ESF missions are designed to supplement state and
local response efforts.
EMERGENCY SUPPORT TEAM
An interagency group operating from FEMA headquarters. The EST oversees the national -level
response support effort under the FRP and coordinates activities with the ESF primary and
support agencies in supporting federal requirements in the field.
EMI
Emergency Management Institute
EMS
Emergency Medical Services
EMTS
Emergency Medical and Trauma Services System
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ENERGY RELEASE COMPONENT
The computed total heat released per unit area (British thermal units per square foot) within the
fire front at the head of a moving fire.
ENGINE
Any ground vehicle providing specified levels of pumping, water and hose capacity.
ENGINE CREW
Firefighters assigned to an engine. The Fireline Handbook defines the minimum crew makeup by
engine type.
ENGINES AND HOSE -LAYS
Equipment used to deliver water to the fire. Engines, sometimes called pumper trucks, are heavy
duty rigs outfitted with a water tank, a pump and a complement of hose and fittings. A hose -lay is
a progressively - assembled series of hose sections and water handling fittings used by firefighters
to get water to the fire.
ENTRAPMENT
A situation where personnel are unexpectedly caught in a fire behavior - related, life threatening
position where planned escape routes or safety zones are absent, inadequate, or compromised. An
entrapment may or may not include deployment of a fire shelter for its intended purpose. These
situations may or may not result in injury. They include "near misses."
ENVIRONMENTAL ASSESSMENT
Environmental assessments were authorized by the National Environmental Policy Act (NEPA)
of 1969. They are concise, analytical documents prepared with public participation that determine
if an Environmental Impact Statement (EIS) is needed for a particular project or action. If an
environmental assessment determines an EIS is not needed, the environmental assessment
becomes the document allowing agency compliance with NEPA requirements.
ENVIRONMENTAL IMPACT STATEMENT
Environmental impact statements were authorized by the National Environmental Policy Act
(NEPA) of 1969. Prepared with public participation, they assist decision makers by providing
information, analysis and an array of action alternatives, allowing managers to see the probable
effects of decisions on the environment. Generally, environmental impact statements are written
for large -scale actions or geographical areas.
ENVIRONMENTAL PROTECTION AGENCY
The government agency that leads the nation's environmental science, research, education and
assessment efforts.
ENZYME
A substance that speeds up chemical reaction. Every chemical reaction in living organisms is
facilitated by an enzyme.
EOC
Emergency Operations Center
EOP
Emergency Operations Plan
EPA
Environmental Protection Agency
EPCRA
Emergency Planning and Community Right -to -Know Act
EPG
Emergency Planning Guide
EPIDEMIC
A disease occurring suddenly in a community, region or country in numbers clearly in excess of
normal. (See also Pandemic)
Appendix A -19 Glossary of Terms and Acronyms
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EPIDEMIOLOGIST
A professional skilled in disease investigation. Epidemiologists design and conduct
epidemiological studies, analyze data to detect patterns and trends in disease, establish and
maintain surveillance systems, monitor health status, and evaluate the performance and cost
effectiveness of public health programs.
EQUILIBRIUM MOISTURE CONTENT
Moisture content that a fuel particle will attain if exposed for an infinite period in an environment
of specified constant temperature and humidity. When a fuel particle reaches equilibrium
moisture content, net exchange of moisture between it and the environment is zero.
ERC
Ener y Release Component
EROSION
The collapse, undermining, or subsidence of land along the shore of a lake or other body of water.
Eros on is a covered peril if it is caused by waves or currents of water exceeding their cyclical
levels which result in flooding.
ERT
Emergency Response Team
ERT -A
Emergency Response Team Advance Element
ERT -N
Emergency Response Team National
ESWE ROUTE
A pr planned and understood route taken to move to a safety zone or other low -risk area, outside
of the immediate emergency area.
ESCAPE ROUTES
Protected or hazard -free pathways which allow a safe retreat should an emergency take an
unexpected turn or conditions change that endanger safety.
ESPED FIRE
A fi& which has exceeded or is expected to exceed initial attack capabilities or prescription.
ETA
Estimated Time of Arrival
EVACUATION
Organized, phased, and supervised dispersal of people from dangerous or potentially
dangerous areas.
➢ Spontaneous Evacuation. Residents or citizens in the threatened areas observe an
emergency event or receive unofficial word of an actual or perceived threat and
without receiving instructions to do so, elect to evacuate the area. Their
movement, means, and direction of travel is unorganized and unsupervised.
➢ Voluntary Evacuation. This is a warning to persons within a designated area that
a threat to life and property exists or is likely to exist in the immediate future.
Individuals issued this type of waning or order are NOT required to evacuate,
however it would be to their advantage to do so.
➢ Mandatory or Directed Evacuation. This is a warning to persons within the
designated area that an imminent threat to life and property exists and individuals
MUST evacuate in accordance with the instructions of local officials.
EVACUATION CENTER
A temporary short term facility which provides shelter from the elements, restroom facilities and
information dissemination. Usually for displacements of 12 hours or less.
EVACUEES
All persons removed or moving from areas threatened or struck by a disaster.
Appendix A -20 Glossary of Terms and Acronyms
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EVENT
A planned non - emergency activity. ICS can be used as the management system for a wide range
of events (e.g., parades, concerts, sporting events, etc.).
EXCLUSION ZONE
(See Hot Zone)
EXPOSURE (RADIOLOGICAL)
A quantitative measure of gamma or x -ray radiation at a certain place based on its ability to
produce ionization in air.
EXPOSURE RATE (RADIOLOGICAL)
The amount of ionizing radiation to which an individual would be exposed or which he or she
would receive per unit of time.
EXTENDED ATTACK INCIDENT
A wildland fire that has not been contained or controlled by initial attack forces and for which
more firefighting resources are arriving, en route, or being ordered by the initial attack incident
commander.
EXTREME FIRE BEHAVIOR
"Extreme" implies a level of fire behavior characteristics that ordinarily precludes methods of
direct control action. One of more of the following is usually involved: high rate of spread,
prolific crowning and/or spotting, presence of fire whirls, strong convection column.
Predictability is difficult because such fires often exercise some degree of influence on their
environment and behave erratically, sometimes dangerously.
EYE -LEVEL WIND SPEED
The wind speed measured at "eye - level' or five to six feet above the ground surface.
FACILITIES AND ADMINISTRATIVE COSTS
Costs that are incurred for common or joint objectives and therefore cannot be identified readily
and specifically with a particular sponsored project, an instructional activity, or any other
institutional activity.
FACILITIES UNIT
Functional unit within the support branch of the logistics section that provides fixed facilities for
the incident. These facilities may include the incident base, feeding areas, sleeping areas, sanitary
facilities, etc.
FALLER
A person who fells trees. Also called a sawyer or cutter.
FAO
Food and Agriculture Organization of the United Nations
FAST
Field Assessment Team
FCO
Field Coordinating Officer
FDA
Food and Drug Administration
FEDERAL COORDINATING OFFICER
The person appointed by the President to coordinate federal assistance in a Presidentially declared
emergency or major disaster.
FEDERAL EMERGENCY MANAGEMENT ASSOCIATION (FEMA) The federal agency
within the Department of Homeland Security that is tasked with responding to, planning for,
recovering from and mitigating against man -made and natural disasters.
FEDERAL RESPONSE PLAN (FRP)
A plan mandated by HSPD -5 that integrates federal government domestic awareness, prevention,
preparedness, response, and recovery plans into one all- discipline, all hazards plan.
Appendix A -21 Glossary of Terms and Acronyms
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FEMA
Federal Emergency Management Agency
FHBM
Flood Hazard Boundary Map
FIA
Fed al Insurance Administration
FIE D OBSERVER
Pers n responsible to the Situation Unit Leader for collecting and reporting information about an
incident obtained from personal observations and interviews.
FIELD OPERATIONS GUIDE (FOG)
A pocket -size manual of instructions on the application of the Incident Command System.
FINANCE / ADMINISTRATION SECTION
The ection responsible for all incident costs and financial considerations. Includes the time unit,
proc ement unit, compensation/claims unit, and cost unit.
FIN NCE SECTION
The subset of an incident management team concerned with purchasing and/or paying for the
support necessary to fight a fire.
FINE (LIGHT) FUELS
Fast -drying fuels, generally with comparatively high surface area -to- volume ratios, which are less
than 1/4 -inch in diameter and have a time lag of one hour or less. These fuels readily ignite and
are rapidly consumed by fire when dry.
FINGERS OF A FIRE
The long narrow extensions of a fire projecting from the main body.
FIRE BEHAVIOR
Refers primarily to a wildfire's intensity and rate of spread. Factors that influence a fire's
behavior include weather, topography, and both the type of and condition of the fuels.
FIRE BEHAVIOR CHARACTERISTIC
An attribute of a wildland fire pertaining to its spread, intensity, or growth.
FIRE BEHAVIOR FORECAST
Prediction of probable fire behavior, usually prepared by a Fire Behavior Officer, in support of
fire suppression or prescribed burning operations.
FIRE BEHAVIOR FUEL MODEL
The set of fuelbed inputs needed by the Rothermel (1972) surface fire spread model.
FIRE BEHAVIOR SPECIALIST
A person responsible to the Planning Section Chief for establishing a weather data collection
system and for developing fire behavior predictions based on fire history, fuel, weather and
topography.
FIRE BREAK
A natural or constructed barrier used to stop or check fires that may occur, or to provide a control
line from which to work.
FIRE CACHE
A supply of fire tools and equipment assembled in planned quantities or standard units at a
strategic point for exclusive use in fire suppression.
FIRE CHARACTERISTIC
An attribute of a wildland fire.
FIRE CREW
An organized group of firefighters under the leadership of a crew leader or other designated
official.
FIRE ENVIRONMENT
The conditions, influences, and modifying forces of fuel, weather and topography that control fire
behavior.
Appendix A -22 Glossary of Terms and Acronyms
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FIRE FRONT
The part of a fire within which continuous flaming combustion is taking place. Unless otherwise
specified the fire front is assumed to be the leading edge of the fire perimeter. In ground fires, the
fire front may be mainly smoldering combustion.
FIRE INTENSITY
A general term relating to the heat energy released by a fire.
FIRE LINE
A linear fire barrier that is scraped or dug to mineral soil.
FIRE LOAD
The number and size of fires historically experienced on a specified unit over a specified period
(usually one day) at a specified index of fire danger.
FIRE MANAGEMENT
Activities and programs that include the use of fire as a resource management tool, and protection
of values from unwanted, uncontrolled wildfire.
FIRE MANAGEMENT PLAN
A strategic plan that defines a program to manage wildland and prescribed fires. The fire
management program objectives come from an approved land use plan (e.g., Resource
Management Plan). The Fire Management Plan is supplemented by operational plans such as
preparedness, preplanned dispatch, prescribed fire, and prevention.
FIRE PERIMETER
The entire outer edge or boundary of a fire.
FIRE POTENTIAL
The maximum possible fire behavior for a given fire environment.
FIRE SEASON
1) Period(s) of the year during which wildland fires are likely to occur, spread, and affect
resource values sufficient to warrant organized fire management activities. 2) A legally enacted
time during which burning activities are regulated by state or local authority.
FIRE SHELTER
An aluminized tent offering protection by means of reflecting radiant heat and providing a
volume of breathable air in a fire entrapment situation. Fire shelters should only be used in life -
threatening situations, as a last resort.
FIRE SHELTER DEPLOYMENT
The removing of a fire shelter from its case and using it as protection against fire.
FIRE STORM
Violent convection caused by a large continuous area of intense fire. Often characterized by
destructively violent surface indrafts, near and beyond the perimeter, and sometimes by tornado -
like whirls.
FIRE TRIANGLE
Instructional aid in which the sides of a triangle are used to represent the three factors (oxygen,
heat, fuel) necessary for combustion and flame production; removal of any of the three factors
causes flame production to cease.
FIRE TYPE
A vegetation type adapted to fire.
FIRE USE
Burning for a purpose.
FIRE USE MODULE (PRESCRIBED FIRE MODULE)
A team of skilled and mobile personnel dedicated primarily to prescribed fire management. These
are national and interagency resources, available throughout the prescribed fire season, that can
ignite, hold and monitor prescribed fires.
FIRE WEATHER
Weather conditions that influence fire ignition, behavior and suppression.
Appendix A -23 Glossary of Terms and Acronyms
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I
FIRE WEATHER WATCH
A tern used by fire weather forecasters to notify using agencies, usually 24 to 72 hours ahead of
the event, that current and developing meteorological conditions may evolve into dangerous fire
weather.
FIRE WHIRL
Spinning vortex column of ascending hot air and gases rising from a fire and carrying aloft
smo , debris, and flame. Fire whirls range in size from less than one foot to more than 500 feet
in di meter. Large fire whirls have the intensity of a small tornado.
FIR BRAND
Flaming or glowing fuel particles that can be carried naturally by wind, convection currents, or by
gravity into unburned fuels.
FIREFIGHTING RESOURCES
All people and major items of equipment that can or potentially could be assigned to fires.
FIRELINE
A path built down to mineral soil which creates an unburnable barrier between the fire and its
fut fuel sources.
• Handline is fireline dug by crews using hand tools, like shovels and chainsaws.
• Dozer line — self explanatory.
• Fireline blasting uses explosives to rapidly clear away vegetation and make fireline.
FIRELINE INTENSITY
The 4ate of energy or heat release per unit length of fire front, regardless of its depth.
FIRM
Flood Insurance Rate Map
FIRST RESPONDER
Local police, fire, and emergency medical personnel who first arrive on the scene of an incident
and take action to save lives, protect property, and meet basic needs. First responders may include
federal, state, or local responders.
FIS
Flood Insurance Study
FLAME DEPTH
The distance between the leading edge of the fire and the trailing edge.
FLAME HEIGHT
The Lverage maximum vertical extension of flames at the leading edge of the fire front.
Occ ional flashes that rise above the general level of flames are not considered. This distance is
less han the flame length if flames are tilted due to wind or slope.
FLA ME LENGTH
The listance between the flame tip and the midpoint of the flame depth at the base of the flame
(gen rally the ground surface); an indicator of fire intensity.
FLAMING COMBUSTION
Combustion of the gaseous vapors produced from the pyrolysis of biomass.
FLAMING FRONT
The one of a moving fire where the combustion is primarily flaming. Behind this flaming zone
combustion is primarily glowing. Light fuels typically have a shallow flaming front, whereas
heavy fuels have a deeper front. Also called fire front.
FLANK
The portion of a fire front spreading at a right angle from the direction of maximum spread.
FLANKS OF A FIRE
The parts of a fire's perimeter that are roughly parallel to the main direction of spread.
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Eagle County Emergency Operations Plan
FLASH FLOOD
Follows a situation in which rainfall is so intense and severe and runoff so rapid that it precludes
recording and relating it to stream stages and other information in time to forecast a flood
condition.
FLASH FLOOD WATCH
Flash flooding is possible in or close to the watch area. Flash flood watches are generally issued
for flooding that is expected to occur within six hours after heavy rains have ended.
FLASH FLOOD WARNING
Flash flooding is actually occurring or imminent in the warning area. It can be issued as a result
of torrential rains, a dam failure, or ice jam.
FLASH FUELS
Fuels such as grass, leaves, draped pine needles, fern, tree moss and some kinds of slash that
ignite readily and are consumed rapidly when dry. Also called fine fuels.
FLOOD
A general and temporary condition of partial or complete inundation of normally dry land areas
from overflow of inland or tidal waters, unusual or rapid accumulation or runoff of surface
waters, or mudslides /mudflows caused by accumulation of water.
FLOOD
A general and temporary condition of partial or complete inundation of two or more acres of
normally dry land area or of two or more properties from:
• Overflow of inland or tidal waters; or
• Unusual and rapid accumulation or runoff of surface waters from any source; or
• Mudflow; or
• Collapse or subsidence of land along the shore of a lake or similar body of water as a
result of erosion or undermining caused by waves or currents of water exceeding
anticipated cyclical levels that result in a flood as defined above.
FLOOD ADVISORY
Alerts the public to flooding which is generally only an inconvenience (not lifethreatening) to
those living in the affected area. Issued when heavy rain will cause flooding of streets and low -
lying places in urban areas. Also used if small rural or urban streams are expected to reach or
exceed bankfull. Some damage to homes or roads could occur.
FLOOD DISASTER PROTECTION ACT (FDPA)
Made the purchase of flood insurance mandatory for the protection of property located in Special
Flood Hazard Areas.
FLOOD FREQUENCY
The chances that a particular flood event will occur during any given year. The greater the flood,
the higher the "Year Flood" Value, but the less chance of occurrence. (i.e. a "100 Year Flood" has
a 1 % chance of occurring each year; a "2 Year Flood" has a % chance of occurring each year).
FLOOD HAZARD BOUNDARY MAP (FHBM)
Official map of a community issued by the administrator, where the boundaries of the flood,
mudflow and related erosion areas having special hazards have been designated.
FLOOD INSURANCE
A standard homeowner's policy will not cover damages caused by flooding. You must have flood
insurance from an insurer that writes for the National Flood Insurance Program. If your
community participates in NFIP's floodplain- management program, you are eligible to buy
coverage no matter if your flood risk is low, medium or high. Flood insurance is also available to
renters, condominium owners and business owners. You may have trouble finding flood coverage
if you are a resident of "coastal barrier resource system" area or a community that does not
participate in NFIP's programs.
Appendix A -25 Glossary of Terms and Acronyms
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FLOOD INSURANCE CLAIMS OFFICE (FICO)
AN NFIP claims processing office set up in a catastrophic area when a sufficient number of flood
claims result from a single event.
FLOOD INSURANCE RATE MAP (FIRM)
Official map of a community on which the Mitigation Division Administrator has delineated both
the special hazard areas and the risk premium zones applicable to the community.
FLOOD RESPONSE OFFICE (FRO)
The FRO provides a local presence in the affected area and supports the WYO companies, the
NFIP handling, and survey and statistical input. One of the key requirements of personnel at the
FRO is to coordinate and conduct re- inspections of WYO and NFIP Direct losses. The FRO also
tracks adjuster performance and provides such information to interested WYO and NFIP Direct
com anies.
FL OD STAGE
The levation at which overflow of the natural banks of a waterway begins to cause damage or
presents a flood- damage hazard near the gage where the elevation is measured.
FLOOD WATCH
High flow or overflow of water from a river is possible in the given time period. It can also apply
to heavy runoff or drainage of water into low -lying areas. These watches are generally issued for
flooding that is expected to occur at least six hours after heavy rains have ended.
FLOOD WARNING
Flo°�ling conditions are actually occurring or are imminent in the warning area.
FLOODPLAIN
Any land area susceptible to being inundated by floodwaters from any source.
FLOODPLAIN MANAGEMENT
The operation of an overall program of corrective and preventive measures for reducing flood
damage, including but not limited to: emergency - preparedness plans, flood - control works and
floodplain- management regulations.
FLOODPROOFING
Any combination of structural and nonstructural additions, changes, or adjustments to structures,
which reduce or eliminate risk of flood damage to real estate or improved real property, water and
sanitation facilities, or structures with their contents.
FLOW
The rolume of water that passes through a point of a river during a given time. Usually expressed
in c is feet per second (cfs).
F
Fire danagement Plan
FOCUS AREAS
Categories of emergency preparedness activities states must address in their Cooperative
Agreements for Public Health Preparedness and Response for Bioterrorism. Focus areas cover the
following topics:
• Focus Area A: Preparedness planning and readiness assessment
• Focus Area B: Disease detection and reporting
• Focus Area C: Laboratory readiness
• Focus Area E: Electronic information sharing
• Focus Area F: Public health communications
• Focus Area G: Education and training
FOOD AND AGRICULTURE ORGANIZATION OF THE UNITED NATIONS
Leads international efforts to defeat hunger. FAO serves both developed and developing countries
and acts as a neutral forum where all nations meet as equals to negotiate agreements and debate
policy.
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FOOD AND DRUG ADMINISTRATION
The government agency responsible for protecting the public health by assuring the safety,
efficacy, and security of human and veterinary drugs, biological products, medical devices, our
nation's food supply, cosmetics, and products that emit radiation. FDA is one of 13 major
operating components of the Department of Health and Human Services.
FOOD UNIT
Functional unit within the service branch of the logistics section responsible for providing
meals for incident personnel.
FORB
A plant with a soft, rather than permanent woody stem, that is not a grass or grass -like plant.
FOSC
Federal On -Scene Commander
FREEBOARD
An additional amount of height above the Base Flood Elevation used as a factor of safety (e.g., 2
feet above the Base Flood) in determining the level at which a structure's lowest floor must be
elevated or floodproofed to be in accordance with State or community floodplain management
regulations.
FRERP
Federal Radiological Emergency Response Plan
FSH
Forest Service Handbook
FSM
Forest Service Manual
FUEL
Combustible material. Includes, vegetation, such as grass, leaves, ground litter, plants, shrubs and
trees, which feed a fire. (See also Surface Fuels)
FUELBED DEPTH
Bulk depth of a fuel layer.
FUEL BED
An array of fuels usually constructed with specific loading, depth and particle size to meet
experimental requirements; also, commonly used to describe the fuel composition in natural
settings.
FUEL LOADING
The amount of fuel present expressed quantitatively in terms of weight of fuel per unit area.
FUEL MODEL
Simulated fuel complex (or combination of vegetation types) for which all fuel descriptors
required for the solution of a mathematical rate of spread model have been specified.
FUEL MOISTURE (FUEL MOISTURE CONTENT)
The quantity of moisture in fuel expressed as a percentage of the weight when thoroughly dried at
212 degrees Fahrenheit.
FUEL REDUCTION
Manipulation, including combustion, or removal of fuels to reduce the likelihood of ignition
and/or to lessen potential damage and resistance to control.
FUEL TYPE
An identifiable association of fuel elements of a distinctive plant species, form, size, arrangement,
or other characteristics that will cause a predictable rate of fire spread or difficulty of control
under specified weather conditions.
FUNCTION
In Incident Command System a function refers to the five major activities (i.e., command,
operations, planning, logistics, and finance/administration). The term function is also used when
describing the activity involved (e.g., the planning function).
Appendix A -27 Glossary of Terms and Acronyms
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FUNCTIONAL AREA
A major grouping of the functions and tasks that agencies perform in carrying out awareness,
prevention, preparedness, response, and recovery activities.
FUSEE
A colored flare designed as a railway warning device and widely used to ignite suppression and
prescription fires.
GENERALSTAFF
The group of incident management personnel reporting to the incident commander. They may
each have a deputy, as needed. Staff consists of operations section chief, planning section chief,
logistics section chief, and finance /administration section chief.
GEOGRAPHIC AREA
A p ttical boundary designated by the wildland fire protection agencies, where these agencies
work together in the coordination and effective utilization.
GE S r Gov S ment Emergency Telecommunications Service. Provides priority telephone routing to
qua led emergency personnel.
GIS
Geographic Information System
GOVERNOR'S AUTHORIZED REPRESENTATIVE
The person empowered by the Governor to execute, on behalf of the state, all necessary
documents for disaster assistance.
GROUND FUEL
All combustible materials below the surface litter, including duff, tree or shrub roots, punchy
wood, peat, and sawdust, which normally support a glowing combustion without flame.
GROUND SUPPORT UNIT
Functional unit within the support branch of the logistics section responsible for the fueling,
maintaining, and repairing or vehicles, and the transportation of personnel and supplies.
GROUPS
Groups are established to divide the incident into functional areas of operation. Groups are
composed of resources assembled to perform a special function not necessarily within a single
geographic division. (See Division). Groups are located between branches (when activated) and
resources in the operations section.
GRT
Gros Registered Tonnage
GUS r WIND SPEED
Winc speed occurring during a wind gust.
HAINES INDEX
An atmospheric index used to indicate the potential for wildfire growth by measuring the stability
and ness of the air over a fire.
HA
Heal Alert Network
HA INFORMATION SERVICE
Healt i Alert Network Information Service provides information in a variety of media, along with
announcements of upcoming conferences and briefings.
HAN LHAP
Healt i Alert Network Local Health Assistance Project
HAN LINE
A fir line built with hand tools.
HA S -ON TRAINING
Supe ised training that demonstrates the application of knowledge and skill in a practical field
exerc se of proficiency.
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HAZARD ANALYSIS
Provides information on situations that have the potential. to cause injury or damage.
HAZARD AND RISK ANALYSIS
Evaluation of the relative hazards and risks of materials to emergency response personnel, the
public, and the environment.
HAZARD MITIGATION
Any action taken to reduce or eliminate the long -term risk to human life and property from
hazards. The term is sometimes used in a stricter sense to mean cost - effective measures to reduce
the potential for damage to a facility or facilities from a disaster event.
HAZARD REDUCTION
Any treatment of a hazard that reduces the threat of ignition and fire intensity or rate of spread.
HAZARD TREE
A standing tree that presents a hazard to people due to conditions such as, but not limited to,
deterioration or physical damage to the root system, trunk, stem, or limbs, and/or the direction
and lean of the tree.
HAZARDOUS MATERIAL
Any substance or material that when involved in an accident and released in sufficient quantities,
poses a risk to people's health, safety, and/or property. These substances and materials include
explosives, radioactive materials, flammable liquids or solids, combustible liquids or solids,
poisons, oxidizers, toxins, and corrosive materials.
HAZARDOUS MATERIAL SPECIALIST OR TECHNICIAN
Levels of training and competency as defined by the National Fire Protection Association's
Standard for Professional Competence of Responders to Hazardous Material Incidents (NFPA
472).
HAZMAT
Hazardous Material
HEAD FIRE
A segment of a fire perimeter oriented in the direction of maximum spread.
HEAD OF FIRE
The side of the fire having the fastest rate of spread.
HEALTH ALERT NETWORK
The project helps local health jurisdictions enhance and maintain state of the art network and
security operations, and achieve compliance with the PHIN standards.
HEALTH ALERT NETWORK LOCAL HEALTH ASSISTANCE PROJECT
The project helps local health jurisdictions enhance and maintain state of the art network and
security operations, and achieve compliance with the PHIN standards.
HEALTH ALERTS
Urgent messages from the CDC to health officials requiring immediate action or attention. The
CDC also issues health advisories containing less urgent information about a specific health
incident or response that may or may not require immediate action, and health updates, which do
not require action.
HEALTHCARE FACILITY EVACUATION
An event resulting in the need to evacuate any number of patients from a healthcare facility on a
temporary basis when the movement of those patients exceeds the emergency medical and trauma
services capabilities of the locality, hospital, jurisdiction, and/or region.
HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996
Health Insurance Portability and Accountability Act of 1996 ( HIPAA) is a comprehensive federal
statue that is designed, in part, to provide national standards for the protection of certain health
information. These statutory privacy provisions have been interpreted in a highly complex
regulation issued by the federal Department of Health and Human Services and known as the
HIPAA Privacy Rule.
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HE�LTH RESOURCES AND SERVICES ADMINISTRATION
A branch of the federal Department of Health and Human Services.
HEARTWOOD
The inner layers of wood which, in the growing tree, have ceased to contain living cells.
HEAVY FUELS
Fuel of large diameter such as snags, logs, large limb wood, which ignite and are consumed
more slowly than flash fuels.
HEI S
Hosl ital Emergency Incident Command System
HEIL IBASE
The ain location within the general incident area for parking, fueling, maintaining, and loading
of h icopters operating in support of an incident. The helibase is usually located at or near the
inci nt base.
HELICOPTERS
Support firefighting in many ways, including bringing in firefighters, hauling supplies, and
providing reconnaissance of the fire.
HELISPOT
Any designated location where a helicopter can safely take off and land. Some helispots may be
used for loading of supplies, equipment, or personnel. A natural or improved takeoff and landing
area for temporary or occasional helicopter use. These are numbered H -1, etc. A temporary
landijng spot for helicopters.
HELITACK
The ose of helicopters to transport crews, equipment, and fire retardants or suppressants to the
fire line during the initial stages of a fire.
HE ITACK CREW
A group of firefighters trained in the technical and logistical use of helicopters for fire
suppression.
HEMAGGLUTININ
An important surface structure protein of the influenza virus that is an essential gene for the
spread of the virus throughout the respiratory tract. This enables the virus to attach itself to a cell
in the respiratory system and penetrate it. Referred to as the "H" in influenza viruses. (See also
Neuraminidase)
HHS
Department of Health and Human Services
HIGH- HAZARD AREAS
Geographic locations that for planning purposes have been determined through historical
experience and vulnerability analysis to be likely to experience the effects of a specific hazard
(e.g., hurricane, earthquake, hazardous materials accident, etc.) resulting in vast property damage
and Boss of life.
HIGHLY PATHOGENIC FORM OF AVIAN INFLUENZA
Highly Pathogenic form of Avian Influenza. Avian flu viruses are classified based upon the
severity of the illness and HPAI is extremely infectious among humans. The rapid spread of
HPAI, with outbreaks occurring at the same time, is of growing concern for human health as well
as for animal health. (See also LPA )
HIPAA
Health Insurance Portability and Accountability Act of 1996
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HISTORIC BUILDING
Any building that is:
- Listed individually in the National Register of Historic Places (a listing maintained
by the Department of Interior) or preliminarily determined by the Secretary of the
Interior as meeting the requirements for individual listing on the National
Register; or
- Certified or preliminarily determined by the Secretary of Interior as contributing to
the historical significance of a registered historic district or a district preliminarily
determined by the Secretary to qualify as a registered historic district; or
- Individually listed in a state inventory of historic places in states with preservation
programs that have been approved by the Secretary of the Interior; or
Individually listed on a local inventory of historic places in communities with
historic preservation programs that have been certified either:
- By an approved state program as determined by the Secretary of the
Interior; or
- Directly by the Secretary of the Interior in states without approved
programs.
HOLDING ACTIONS
Planned actions required to achieve wildland prescribed fire management objectives. These
actions have specific implementation timeframes for fire use actions but can have less sensitive
implementation demands for suppression actions.
HOLDING RESOURCES
Firefighting personnel and equipment assigned to do all required fire suppression work following
fireline construction but generally not including extensive mop -up.
HOMELAND SECURITY PRESIDENTIAL DIRECTIVE — 5 (HSPD -5)
A presidential directive issued on February 28, 2003, and intended to enhance the ability of the
United States to manage domestic incidents by establishing a single, comprehensive national
incident management system.
HOMOLOGOUS
Similar in position, structure, function, or characteristics.
HORIZONTAL MOVEMENT RATE
Rate of spread corrected to the horizontal.
HOSE LAY
Arrangement of connected lengths of fire hose and accessories on the ground, beginning at the
first pumping unit and ending at the point of water delivery.
HOST
An organism on or in which a parasite lives.
HOT ZONE
The area surrounding a hazardous material incident site which is immediately dangerous to life
and health. Entry in the zone is by only qualified responders with the appropriate personnel
protective equipment. The hot zone is also called the exclusion zone.
HOTSHOT CREW
A highly trained fire crew used mainly to build fireline by hand.
HOTSPOT
A particular active part of a fire.
HOTSPOTTING
Reducing or stopping the spread of fire at points of particularly rapid rate of spread or special
threat, generally the first step in prompt control, with emphasis on first priorities.
HPAI
Highly Pathogenic form of Avian Influenza
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HQS
Headquarters
HRSA
Health Resources and Services Administration
HSPD -5
Hottleland Security Presidential Directive — 5
HYDROGRAPH
A graph showing stage, discharge, or other property of a river with respect to time.
IAP
Incident Action Plan
IC
Incident Commander
ICP
Incident Command Post
ICS
Incident Command System
IFC
International Fire Code
Immune System
The cells, tissues and organs that help the body to resist infection and disease by producing
antibodies and/or altered cells that inhibit the multiplication of the infectious agent.
INCIDENT
An Wcurrence either human caused or by natural phenomena that requires action by emergency
service personnel to prevent or minimize loss of life or damage to property and/or natural
resources.
INCIDENT ACTION PLAN
Contains objectives reflecting the overall incident strategy and specific tactical actions and
supporting information for the next operational period. The plan may be oral or written. When
written, the plan may have a number of attachments, including: incident objectives, organization
assignment list, division assignment, incident radio communication plan, medical plan, traffic
plan, safety plan, and incident map.
INCIDENT BASE
Location at the incident where the primary logistics functions are coordinated and administered.
(Incident name or other designator will be added to the term base.) The incident command post
may be collocated with the base. (See Single Resource)
INCIDENT COMMAND POST (ICP)
Location at which primary command functions are executed. The incident command post may be
collocated with the incident base or other incident facilities.
INCIDENT COMMAND SYSTEM (ICS)
A standardized organizational structure used to command, control, and coordinate the use of
resources and personnel that have responded to the scene of an emergency. The concepts and
principles for ICS include common terminology, modular organization, integrated
communication, unified command structure, consolidated action plan, manageable span of
control, designated incident facilities, and comprehensive resource management.
INCIDENT COMMAND SYSTEM (ICS)
An organizational framework that enables all personnel assigned to the fire to work together,
know their jobs, and focus on common objectives. ICS is widely used throughout the U.S. and in
many parts of the world.
INCIDENT COMMANDER (IC)
Individual responsible for the management of all incident operations at the incident site.
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INCIDENT COMMUNICATIONS CENTER
The location of the communications unit and the message center.
INCIDENT MANAGEMENT TEAM
The incident commander and appropriate general or command staff personnel assigned to manage
an incident. Incident management team is also referred to as an "emergency response team."
INCIDENT MANAGEMENT TEAMS
Preconfigured sets of specialists who assume responsibility to fight a fire. Incident management
teams are organized under the Incident Command System. When one of these teams is assigned
to manage a fire, the incident commander is given a signed document from the land manager that
delineates the authority, expectations and objectives given to the team.
INCIDENT OBJECTIVES
Statements of guidance and direction necessary for the selection of appropriate strategy(ies) and
the tactical direction of resources. Incident objectives are based on realistic expectations of what
can be accomplished when all allocated resources have been effectively deployed. Incident
objectives must be achievable and measurable, yet flexible enough to allow for strategic and
tactical alternatives.
INCIDENT SUPPORT ORGANIZATION
Includes any off - incident support provided to an incident. Examples would be agency dispatch
centers, airports, mobilization centers, etc.
INDEPENDENT CROWN FIRE
A crown fire that spreads without the aid of a supporting surface fire.
INDIRECT ATTACK
A method of suppression in which the control line is located some considerable distance away
from the fire's active edge. Generally done in the case of a fast - spreading or high intensity fire
and to utilize natural or constructed fire breaks and favorable breaks in topography. The
intervening fuel is usually backfired; but occasionally the main fire is allowed to burn to the line,
depending on conditions.
INFECTIOUS AGENT
Any organism, such as a pathogenic virus, parasite, or bacterium, that is capable of invading body
tissues, multiplying, and causing disease.
INFLUENZA
A serious disease caused by viruses that infect the respiratory tract.
INFORMATION OFFICER
A member of the command staff responsible for interfacing with the public and media or with
other agencies requiring information directly from the incident. There is only one information
officer per incident. The information officer may have assistants.
INFRARED DETECTION
The use of heat sensing equipment, known as Infrared Scanners, for detection of heat sources that
are not visually detectable by the normal surveillance methods of either ground or air patrols.
INITIAL ACTION
The actions taken by personnel (see First Responders) which are the first to arrive at an incident.
INITIAL ATTACK
The action taken by resources which are first to arrive at an incident. All wildland fires that are
controlled by suppression forces undergo initial attack. The number and type of resources
responding to initial attack varies depending upon fire danger, fuel type, values at risk, and other
factors. Generally, initial attack involves relatives few resources and the incident size is small.
INITIAL ATTACK FORCES
Wildfire suppression resources of agencies initially dispatched to a fire in accordance with a pre-
existing annual operating plan or mobilization guide.
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INITIAL ATTACK ZONE
An identified area in which predetermined resources would normally be the initial resource to
respond to an incident.
INITIAL RESPONSE
Resources initially committed to an incident.
INTERAGENCY STANDARDS FOR FIRE AND FIRE AVIATION OPERATIONS
Interhgency manual containing directives specific to wildland fire operations, including chain saw
use.
INT RMITTENT CROWN FIRE
A w' dland fire that alternates between active crown fire and surface fire or passive crown fire.
IO
Officer
IRZ
Imm diate Response Zone
ISO ATE
A pite strain that has been isolated as from diseased tissue, contaminated water, or the air.
JACKSTRAWED
Area where multiple trees have been blown or fallen down in crisscross fashion.
JH
Job I lazard Analysis
JIC
Joint Information Center
JIS
Joint Information System
JNACC
Joint Nuclear Accident Coordinating Center
JOB HAZARD ANALYSIS
This analysis of a project is completed by staff to identify hazards to employees and the public. It
identifies hazards, corrective actions and the required safety equipment to ensure public and
employee safety.
JOC
Joint Operations Center
JOINT INFORMATION CENTER
A central point of contact for all news media near the scene of a large -scale disaster. News media
representatives are kept informed of activities and events by public information officials who
represent all participating federal, state, and local agencies that are collocated at the JIC. The
cent�r is staffed by public information officials who represent all participating federal, state, and
local agencies to provide information to the media in a coordinated and consistent manner.
JOINT INFORMATION SYSTEM
Under the FRP, connection of public affairs personnel, decision - makers, and news centers by
electronic mail, fax, and telephone when a single federal- state -local JIC is not a viable option.
JUMP SPOT
Selectted landing area for smokejumpers.
JUMP SUIT
Approved protection suite work by smokejumpers.
JURJSDICTION
The range or sphere of authority. Public agencies have jurisdiction at an incident related to their
legal responsibilities and authority for incident mitigation. Jurisdictional authority at an incident
can be political/geographical (i.e., city, county, state, or federal boundary lines) or functional
(e.g.I law enforcement agency, health department, etc.). (See Multi - Jurisdictional Incident)
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JURISDICTIONAL AGENCY
The agency having jurisdiction and responsibility for a specific geographical area, or a mandated
function as defined by law.
KEECH BYRAM DROUGHT INDEX (KBDI)
Commonly -used drought index adapted for fire management applications, with a numerical range
from 0 (no moisture deficiency) to 800 (maximum drought).
KNOCK DOWN
To reduce the flame or heat on the more vigorously burning parts of a fire edge.
LABORATORY INFORMATION MANAGEMENT SYSTEM
LIMS connects the analytical instruments in the lab to one or more workstations or personal
computers. A full- featured LIMS will forward data from lab instruments to a PC, organize it into
meaningful information, and arrange it in required report formats.
LABORATORY LEVELS (A,B,C,D)
A system for classifying laboratories by their capabilities. Classifications are:
• A: Routine clinical testing. Includes independent clinical labs and those at universities
and community hospitals.
• B: More specialized capabilities. Includes many state and local public health
laboratories.
• C: More sophisticated public health labs and reference labs such as those run by CDC.
• D: Possessing sophisticated containment equipment and expertise to deal with the most
dangerous, virulent pathogens and include only CDC and Department of Defense labs,
the FBI, and the U.S. Army Medical Research Institute of Infectious Diseases.
LABORATORY RESPONSE NETWORK
A national partnership of public health laboratories designed to coordinate and share resources for
an effective response during a health emergency.
LADDER FUELS
Fuels which provide vertical continuity between strata, thereby allowing fire to carry from surface
fuels into the crowns of trees or shrubs with relative ease. They help initiate and assure the
continuation of crowning.
LAL
Lightning Activity Level
LAPI
Low Pathogenic from of Avian Influenza
LARGE FIRE
1) For statistical purposes, a fire burning more than a specified area of land (e.g., 300 acres). 2) A
fire burning with a size and intensity such that its behavior is determined by interaction between
its own convection column and weather conditions above the surface.
LCES
Lookouts(s), Communication(s), Escape Route(s), and Safety Zone(s). Elements of a safety
system routinely used by firefighters to assess their current situation with respect to wildland
firefighting hazards. LCES has a much broader application than just fire and should be considered
as a valuable, useful tool for all field project work and activities. Examples include chain saw
operations, work in confined spaces, hazardous materials, and blasting.
LEAD AGENCY
The agency designated by law or mandate to have overall responsibility for emergency
preparedness and response for their respective government.
LEAD PLANE
Aircraft with pilot used to make dry runs over the target area to check wing and smoke conditions
and topography and to lead air tankers to targets and supervise their drops.
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LEADER
The Incident Command System title for an individual responsible for a task force, strike team, or
functional unit.
LEAPFROG
A syi tem of organizing workers in fire suppression in which each crew member is assigned a
speci fic task such as clearing or digging fireline on a specific section of control line, and when
that I isk is completed, passes other workers in moving to a new assignment.
LEP
Loca,. Emergency Planning Committee
LHJ
Loca I Health Jurisdiction
LIAISON OFFICER
A member of the command staff responsible for coordinating with representatives from
coop rating and assisting agencies.
LIGHT (FINE) FUELS
Fast -drying fuels, generally with comparatively high surface area -to- volume ratios, which are less
than 1/4 -inch in diameter and have a time lag of one hour or less. These fuels readily ignite and
are rapidly consumed by fire when dry.
LIGHTNING ACTIVITY LEVEL
A number, on a scale of 1 to 6, which reflects frequency and character of cloud -to- ground
lightning. The scale is exponential, based on powers of 2 (i.e., LAL 3 indicates twice the
lightning of LAL 2).
LIMS
Laboratory Information Management System
LINE SCOUT
A firefighter who determines the location of a fire line.
LIT ER
Top 1 yer of the forest, scrubland, or grassland floor, directly above the fermentation layer,
com sed of loose debris of dead sticks, branches, twigs, and recently fallen leaves or needles,
little Altered in structure by decomposition.
LIVE FUELS
Living plants, such as trees, grasses, and shrubs, in which the seasonal moisture content cycle is
controlled largely by internal physiological mechanisms, rather than by external weather
influences.
LOCAL GOVERNMENT
Refe to county level government and includes all legally recognized political subdivision
there , unless otherwise specified.
LO STICS
Provi es support to meet incident needs, provides resources, and all other services needed to
suppc rt the incident.
LOG STICS CHIEF
A member of the general staff responsible for providing facilities, services, and material in
support of the incident. The logistics chief participates in development and implementation of the
incident action plan, and activates and supervises the units within the logistics section.
LOGISTICS SECTION
The section responsible for providing facilities, services, and materials for the incident.
LOGISTICS SECTION
The subset of an incident management team concerned with providing all support necessary to
enable a team to accomplish its mission. This support includes transportation, food, supplies,
communication, facilities and sanitation.
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LOW PATHOGENIC FORM OF AVIAN INFLUENZA
Most avian flu strains are classified as LPAI and typically cause little or no clinical signs in
infected birds. However, some LPAI virus strains are capable of mutating under field conditions
into HPAI viruses. (See also HPAI)
LRN
Laboratory Response Network
MAC
Multi- Agency Coordination
MANDATORY FLOOD INSURANCE
Under the provisions of the Flood Disaster Protection Act of 1973, individuals, businesses and
others buying, building or improving property located in identified areas of special flood hazards
within participating communities are required to purchase flood insurance as a prerequisite for
receiving any type of direct or indirect federal financial assistance (e.g., any loan, grant, guaranty,
insurance, payment, subsidy or disaster assistance) when the building or personal property is the
subject of or security for such assistance.
MAJOR DISASTER
As defined under the Stafford Act, any natural catastrophe (including any hurricane, tornado,
storm, high - water, wind - driven water, tidal wave, tsunami, earthquake, volcanic eruption,
landslide, mudslide, snowstorm, or drought), or, regardless of cause, any fire, flood, or explosion,
in any part of the United States, which in the determination of the President causes damage of
sufficient severity and magnitude to warrant major disaster assistance under the Stafford Act to
supplement the efforts and available resources of states, local governments, and disaster relief
organizations in alleviating the damage, loss, hardship, or suffering caused by the disaster.
MANAGEMENT BY OBJECTIVES
In ICS, this is a top -down management activity that involves a three -step process to achieve the
incident goal. The steps are: (1) establishing the incident objectives; (2) selection of appropriate
strategy(ies) to achieve the objectives; and (3) the tactical direction associated with the selected
strategy. Tactical direction includes selection of tactics, selection of resources, resource
assignments, and performance monitoring.
MANAGERS
Individuals within ICS organizational units that are assigned specific managerial responsibilities
(e.g., staging area manager or camp manager).
MASS CARE
The actions that are taken to protect evacuees and other disaster victims from the effects of the
disaster. Activities include providing temporary shelter, food, medical care, clothing, and other
essential life support needs to those people that have been displaced from their homes because of
a disaster or threatened disaster.
MASS FATALITIES
A situation where there are more fatalities than can be handled using local resources. In a disaster
situation, identification of the fatalities is a critical issue. Therefore, security of the area in which
the fatalities are located is critical. Close cooperation with the coroner, both in MCI preplanning
and during the incident is essential.
MASS -FLOW RATE
The rate of canopy fuel consumption per unit time per unit area of a canopy profile.
MATERIAL SAFETY DATA SHEET (MSDS)
A compilation of information required under the Occupational Safety and Health Administration
Hazard Communication Standard that outlines the identify of hazardous chemicals and fire
hazards, exposure limits, and storage and handling precautions.
MBO
Management By Objectives
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MEDICAL DIRECTOR / PHYSICIAN ADVISOR
Person responsible for protocol development, continued training, quality assurance, and online
and off -line medical control.
MEDICAL READINESS, TRAINING, AND EDUCATION COMMITTEE
A regional workgroup of state health agency representatives, including one from the Department
of Health, which facilitates local- state - federal planning integration.
MEDICAL UNIT
Functional unit within the service branch of the logistics section responsible for the development
of the medical emergency plan, and for providing emergency medical treatment of incident
personnel.
MESSAGE CENTER
The message center is part of the incident communications center and is collocated or placed
adja nt to it. It receives, records, and routes information about resources reporting to the
incidTnt, resource status, and administrative and tactical traffic.
METROPOLITAN MEDICAL RESPONSE SYSTEM (MMRS)
A program of the U.S. Health and Human Services Office of Emergency Preparedness intended
to increase cities' ability to respond to a terrorist attack by coordinating the efforts of local law
enforcement, fire, hazmat, EMS, hospital, public health, and other personnel.
MICRO - REMOTE ENVIRONMENTAL MONITORING SYSTEM (MICRO -REMS)
Mobile weather monitoring station. A Micro -REMS usually accompanies an incident
mete rologist and ATMU to an incident.
MI FLAME WIND SPEED
Win speed measured or forecast at a height above the ground equal to one -half of the flame
height.
MINERAL ASH
Total ash content minus the silica content.
MINERAL CONTENT
The amount of minerals within a material.
MINERAL SOIL
Soil layers below the predominantly organic horizons; soil with little combustible material.
MINERAL IMPACT SUPPRESSION TACTICS (MIST)
Employed in areas where the visual or environmental impacts of fire suppression activities must
be minimized, as in wilderness areas and national parks.
MITIGATION
Those activities designed to alleviate the effects of a major disaster or long -term emergency or
long - -.erm activities to minimize the potentially adverse effects of a future disaster in affected
areas
MOBILIZATION
The lirocess and procedures used by all organizations, federal, state and local for activating,
assembling, and transporting all resources that have been requested to respond to or support an
incident.
MOBILIZATION CENTER
An off - incident location at which emergency service personnel and equipment are temporarily
located pending assignment, release, or reassignment.
MODULAR AIRBORNE FIREFIGHTING SYSTEM (MAFFS)
A manufactured unit consisting of five interconnecting tanks, a control pallet, and a nozzle pallet,
with a capacity of 3,000 gallons, designed to be rapidly mounted inside an unmodified C -130
(Hercules) cargo aircraft for use in dropping retardant on wildland fires.
MOISTURE CONTENT
A measure of the amount of moisture contained in a fuel particle.
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MOISTURE OF EXTINCTION
The dead fuel moisture content at which the Rothermel's (1972) surface fire spread model
predicts spread rate will fall to zero.
MOP -UP
To make a fire safe or reduce residual smoke after the fire has been controlled by extinguishing or
removing burning material along or near the control line, felling snags, or moving logs so they
won't roll downhill.
MOU
Memorandum of Understanding
MOVE UP AND COVER
Identifies a relocation of fire suppression resources from their established location to a temporary
location to provide fire protection coverage for an initial attack response area.
MPH
Miles Per Hour
MRTE
Medical Readiness, Training, and Education Committee
MSDS
Material Safety Data Sheet
MUDFLOOR
A river of liquid and flowing mud on the surfaces of normally dry land areas, as when earth is
carried by a current of water. Other earth movements, such as landslide, slope failure, or a
saturated soil mass moving by liquidity down a slope, are not mudflows.
MULTI - AGENCY COORDINATION (MAC)
A generalized term which describes the functions and activities of representatives of involved
agencies and/or jurisdictions who come together to make decisions regarding the prioritizing of
incidents, and the sharing and use of critical resources. The MAC organization is not a part of the
on -scene ICS and is not involved in developing incident strategy or tactics.
MULTI- AGENCY INCIDENT
An incident where one or more agencies assist a jurisdictional lead (key) agency. May be single
or unified command.
MULTI - CASUALTY
Sometimes called a mass casualty incident, an MCI is an event resulting from manmade or
natural causes which results in illness and/or injuries which exceed the emergency medical and
trauma services system (EMTS) capabilities of a hospital, locality, jurisdiction, and/or region.
MULTI - JURISDICTION INCIDENT
An incident requiring action from multiple agencies that have statutory responsibility for incident
mitigation. In the Incident Command System these incidents will be managed under unified
command.
MUTATION
Any alteration in a gene from its natural state. This change may be disease causing or a benign,
normal variant. Specific mutations and evolution in influenza viruses cannot be predicted, making
it difficult if not impossible to know if or when a virus such as H5N1 might acquire the properties
needed to spread easily among humans.
MUTUAL AID
Assistance provided by a supporting agency at no cost to the protecting agency. Mutual aid is
limited to those initial attack resources or move -up and cover assignments that have been
determined to be appropriate and as each may be able to furnish and are documented in annual
operating plans. Sometimes called "Reciprocal Fire Protection."
MUTUAL AID AGREEMENT
Written agreement between agencies and/or jurisdictions in which they agree to assist one another
upon request by furnishing personnel and equipment.
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MU AL AID PERIOD
The 'me period when the assisting/cooperating agency is providing assistance at no cost to the
juris ictional agency.
NACCHO
Natidnal Association of City and County Health Officials
NACO
Nati nal Association of County Health Officials
NATIONAL CENTER FOR INFECTIOUS DISEASES
A branch of the Centers for Disease Control and Prevention
NATIONAL ELECTRONIC DISEASE SURVEILLANCE SYSTEM
A Centers for Disease Control and Prevention initiative that promotes the use of data and
information system standards to improve disease surveillance systems at federal, state, and local
levels.
NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)
NEk is the basic national law for protection of the environment, passed by Congress in 1969. It
sets policy and procedures for environmental protection, and authorizes Environmental Impact
Statements and Environmental Assessments to be used as analytical tools to help federal
managers make decisions.
NAT ONAL FIRE DANGER RATING SYSTEM (NFDRS)
A un form fire danger rating system that focuses on the environmental factors that control the
mois ure content of fuels.
NA ONAL FLOOD INSURANCE PROGRAM (NFIP)
A fe eral program enabling property owners in participating communities to purchase insurance
protektion against losses from flooding. This insurance is designed to provide an insurance
alternative to disaster assistance to meet the escalating costs of repairing damage to buildings and
their contents caused by floods.
NAT ONAL INCIDENT MANAGEMENT SYSTEM (NIMS)
A sy tem mandated by HSPD -5 that provides a consistent nationwide approach for federal, state,
and local governments to work effectively and efficiently together to prepare for, respond to, and
recover from domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among federal, state, and local capabilities, the NIMS includes
a core set of concepts, principles, and terminology. HSPD -5 identifies these as the incident
command system; multi- agency coordination systems; unified command; training; identification
and management of resources (including systems for classifying types of resources);
qualifications and certifications; and the collection, tracking, and reporting of incident
information and incident resources.
NA ONAL INSTITUTE OF ALLERGY AND INFECTIOUS DISEASES
Cond icts and supports basic and applied research to better understand, treat, and ultimately
prev it infectious, immunologic, and allergic diseases. NIAID research has led to new therapies,
vacci ies, diagnostic tests, and other technologies that have improved the health of millions.
NIA is one of 13 major operating components of the Department of Health and Human
Services.
NATIONAL INSTITUTES OF HEALTH
A branch of the federal Department of Health and Human Services. The NIH encourages and
oversees medical and behavioral research.
NATIONAL PHARMACEUTICAL STOCKPILE
A national cache of drugs, vaccines, and supplies that can be deployed to areas struck by
disasters, including bioterrorism.
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NATIONAL VACCINE PROGRAM OFFICE
Responsible for coordinating and ensuring collaboration among the many federal agencies
involved in vaccine and immunization activities. It is part of the Department of Health and
Human Services.
NATIONAL WILDFIRE COORDINATING GROUP (NWCG)
A group formed under the direction of the Secretaries of Agriculture and the Interior and
comprised of representatives of the U.S. Forest Service, Bureau of Land Management, Bureau of
Indian Affairs, National Park Service, U.S. Fish and Wildlife Service, and Association of State
Foresters. The group's purpose is to facilitate coordination and effectiveness of wildland fire
activities and provide a forum to discuss, recommend action, or resolve issues and problems of
substantive nature. NWCG is the certifying body for all courses in the National Fire Curriculum.
NATURAL BARRIERS
May be a rock outcropping, a sandy wash, a body of water, a rocky canyon or any other
landscape feature with sparse fuels or no fuels that serves to slow or stop the spread of a fire.
Firefighters take advantage of these natural barriers as anchor points or other strategic points
whenever possible.
NCID
National Center for Infectious Diseases
NCP
National Oil and Hazardous Substances Pollution Contingency Plan
NDA
National Defense Area
NDMS
National Disaster Medical System
NEDSS
National Electronic Disease Surveillance System
NEPA
National Environmental Policy Act of 1969
NEURAMINIDASE
An important surface structure protein of the influenza virus that is an essential enzyme for the
spread of the virus throughout the respiratory tract. It enables the virus to escape the host cell and
infect new cells. Referred to as the "N" in influenza viruses. (See also Hemagglutinin)
NFA
National Fire Academy
NFDRS
National Fire Danger Rating System
NFIP
National Flood Insurance Program
NFIRA
National Flood Insurance Reform Act
NFPA
National Fire Protection Association
NGO
Non - Governmental Organization
NIAID
National Institute of Allergy and Infectious Diseases
NICC
National Interagency Coordination Center supports incidents of National significance, mainly
wildfire but other incidents as well. A function of NIFC.
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NIFC
National Interagency Fire Center. Located in Boise, Idaho, NIFC provides oversight and
logistical support for wildfires.
NIH
National Institutes of Health
NIMS
National Incident Management System
NIOSH
National Institute on Occupational Safety and Health
NO -WIND NO -SLOPE SPREAD RATE
The theoretical rate of spread predicted for a fire burning on flat ground with no wind.
NOAA
National Oceanic and Atmospheric Administration
NOMEX
Trade name for a fire resistant synthetic material used in the manufacturing of flight suits and
pants and shirts used by firefighters.
NORMAL FIRE SEASON
1) Aiseason when weather, fire danger, and number and distribution of fires are about average. 2)
Period of the year that normally comprises the fire season.
NOTIFIABLE CONDITIONS
Incidences of communicable disease, traumatic injury, cancer, or other health condition that a
state requires healthcare providers to report to a central collecting agency.
NOTICE TO AIRMEN
Tem orary airspace restrictions for non - emergency aircraft in the incident area.
NPS
National Park Service
NPS
National Pharmaceutical Stockpile
NRC
National Regulatory Commission; National Response Center
NRF
National Response Framework
NRT
National Response Team
NSA
National Security Agency
NUCLEAR DETONATION
An explosion resulting from fission and/or fusion reactions in nuclear material, such as that from
a nui tear weapon.
NVI'O
National Vaccine Program Office
NWCEPAC
Northwest Colorado Emergency Preparedness Advisory Council
NWCG
National Wildfire Coordinating Group
NWS
National Weather Service
OAA
Older Americans Act
OEM
Offi a of Emergency Management
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OER
Office of Emergency Response
OFFICE INTERNATIONAL DES EPIZOOTIES
World Organization for Animal Health, an international organization including 167 member
countries that collects, analyses, and reports information on global animal disease situations.
OFFICE OF EMERGENCY RESPONSE
Division of the U.S. Department of Health and Human Services.
OFFICE OF PUBLIC HEALTH PREPAREDNESS
Office within the U.S. Office of Health and Human Services that provides coordination between
the CDC and HRSAQ Cooperative Agreements.
OFFICER
The Incident Command System title for the personnel responsible for the command staff
positions of safety, liaison, and information.
OIE
Office International des Epizooties
OPA
Oil Pollution Act
OPA
Otherwise Protected Areas
OPEN BURNING
The burning of materials wherein products of combustion are emitted directly into the ambient air
without passing through a stack or chimney from an enclosed chamber. Open burning does not
include road flares, smudgepots, and similar devices associated with safety or occupational uses
typically considered open flames or recreational fires. For the purpose of this definition, a
chamber shall be regarded as enclosed when, during the time combustion occurs, only apertures,
ducts, stacks, flues, or chimneys necessary to provide combustion air and permit the escape of
exhaust gas are open.
OPEN WIND SPEED
The wind speed measured or forecasted for a standard height above the tallest vegetation.
OPERATIONAL PERIOD
The period of time scheduled for execution of a given set of tactical/operation actions as specified
in the incident action plan. Operational periods can be of various lengths, although usually not
more than 24 hours.
OPERATIONS
Conducts tactical operation to carry out the incident action plan, develops the tactical objectives,
organization, and directs all resources.
OPERATIONS BRANCH DIRECTOR
Person under the direction of the operations section chief who is responsible for implementing
that portion of the incident action plan appropriate to the branch.
OPERATIONS CHIEF
A member of the general staff responsible for the management of all tactical operations in
accordance with the incident action plan.
OPERATIONS SECTION
The section responsible for all tactical operations at the incident. Includes branches, divisions
and/or groups, task forces, strike teams, single resources, and staging areas.
OPERATIONS SECTION
The subset of an incident management team that does the actual firefighting.
OPHP
Office of Public Health Preparedness
OPTIMUM PACKING RATIO
Packing ratio corresponding to maximum reaction velocity.
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I
OSC
On -Scene Coordinator
OSHA
U.S. I Occupational Safety and Health Administration
OTS
Out of service.
OUT -OF- SERVICE RESOURCES
Resources assigned to an incident but unable to respond for mechanical, rest, or personnel
reasons.
OVERHEAD COSTS
Indirect administrative costs that cannot be readily identified with specifically financed programs
and functions.
OVERHEAD PERSONNEL
Personnel who are assigned to supervisory positions that include incident commander, command
staff, general staff, directors, supervisors, and unit leaders. Members of an overhead incident
management team.
PA
Public Address
PACK TEST
Used to determine the aerobic capacity of fire suppression and support personnel and assign
physical fitness scores. The test consists of walking a specified distance, with or without a
weighted pack, in a predetermined period of time, with altitude corrections.
PACKING RATIO
The fraction of fuelbed volume occupied by fuel particles.
PANDEMIC
The worldwide outbreak of a disease in numbers clearly in excess of normal. (See also Epidemic)
PANDEMIC INFLUENZA
A widespread epidemic of influenza caused by a highly virulent strain of the influenza virus.
PARACARGO
Anything dropped, or intended for dropping, from an aircraft by parachute, by other retarding
devices, or by free fall.
PARASITE
An organism living in, with, or on another organism.
Participating Community
A community for which the Mitigation Division Administrator has authorized the sale of flood
insurance under the NFIP.
PASSIVE CROWN FIRE
A type of crown fire in which the crowns of individual trees or small groups of trees burn, but
solid flaming in the canopy cannot be maintained except for short periods.
PATHOGEN
Any agent or organism that can cause disease.
PA HOGENIC
Cau ing disease or capable of doing so.
PA
Protictive Action Zone
PDA
Preliminary Damage Assessment
PEAK FIRE SEASON
That period of the fire season during which fires are expected to ignite most readily, to burn with
greater than average intensity, and to crease damages at an unacceptable level.
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PERSONAL PROTECTIVE EQUIPMENT (PPE)
All personnel must be equipped with proper equipment and clothing in order to mitigate the risk
of injury from, or exposure to, hazardous conditions encountered while working.
PHIN
Public Health Information Network
PHPPO
CDC's Pubic Health Practice Program Office
PHTN
Public Health Training Network
PIO
Public Information Officer
PLANNING
Develops the incident action plan to accomplish the objectives, collects and evaluates
information, and maintains resource status.
PLANNING CHIEF
A member of the incident commander's general staff responsible for collection, evaluation,
dissemination, and use of information about the development of the incident and status of
resources. Information is needed to: (1) understand the current situation; (2) predict probable
course of incident events; and (3) prepare alternative strategies and control operations for the
incident.
PLANNING MEETING
A meeting held as needed throughout the duration of an incident to select specific strategies and
tactics for incident control operations, and for service and support planning. On larger incidents,
the planning meeting is a major element in the development of the incident action plan.
PLANNING SECTION
Responsible for the collection, evaluation, and dissemination of tactical information related to the
incident, and for the preparation and documentation of incident action plans. The section also
maintains information on the current and forecasted situation, and on the status of resources
assigned to the incident. Includes the situation, resource, documentation, and demobilization
units, as well as technical specialists.
PLANNING SECTION
The subset of an incident management team concerned with supporting the team's strategic
needs, including mapping, gathering intelligence, and tracking all resources assigned to an
incident.
POD
Point Of Dispensing. Location where public health agencies administer pharmaceuticals.
POD
Point Of Distribution. Central location where caches of emergency supplies are delivered
(FEMA).
POINT PROTECTION
A tactic in which firefighters focus on protecting a specific location or zone from fire, rather than
attacking the entire fire. Point protection is used primarily when a fire is moving so rapidly that
conventional firefighting tactics cannot be organized and implemented. Crews must instead focus
on protecting values at risk (structures, for example) while managers organize a broader attack.
Point protection can also be used when the team managing the fire does not have enough
resources for a conventional attack, or when the fire's threats to values can be met with a less
than full suppression.
POINT - SOURCE FIRE
An elliptical fire burning in a uniform fire environment.
PPA
Performance Partnership Agreement
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Personal Protective Equipment
PREFERRED RISK POLICY (PRP)
A policy that offers fixed combinations of building/contents coverage or contents -only coverage
at modest, fixed premiums. The PRP is available for property located in B, C, and X zones in
Reg lar Program communities that meet eligibility requirements based on the property's flood
loss istory.
PR HOSPITAL
Actions performed prior to the arrival to a hospital facility.
PRE - HOSPITAL EMS AGENCY
Any volunteer, career, private, or governmental emergency medical service agency or service that
is certified by the State of Colorado to render pre - hospital emergency care and provide
emergency transportation of sick and/or injured people as described in CRS 25 -3.5 -203.
PRELIMINARY DAMAGE ASSESSMENT
A mechanism used to determine the impact and magnitude of damage and the resulting unmet
needs of individuals, businesses, the public sector, and the community as a whole. Information
collected is used by the state as a basis for the Governor's request for a Presidential declaration,
and l y FEMA to document the recommendation made to the President in response to the
Governor's request. PDAs are made by at least one state and one federal representative. A local
government representative familiar with theextent and location of damage in the community often
participates; other state and federal agencies and voluntary relief organizations also may be asked
to pailicipate, as needed.
PREPAREDNESS
The activities necessary to build and sustain performance across all of the other domains.
Preparedness is part of the life cycle of a specific incident in that it includes the range of
deliberate, time - sensitive tasks that need to occur in the transition from prevention to response.
Preparedness can also be characterized as a continuo us process or cycle. Preparedness involves
efforts at all levels of government and within the private sector to identify risks or threats, to
determine vulnerabilities, to inventory resources available to address those vulnerabilities, and to
identify requirements or shortfalls, resulting in a preparedness plan to remedy shortfalls over
time.
PRE SCRIBED FIRE
Any ire ignited by management actions under certain, predetermined conditions to meet specific
obje dives related to hazardous fuels or habitat improvement. A written, approved prescribed fire
plan ust exist, and NEPA requirements must be met, prior to ignition.
PR CRIBED FIRE PLAN (BURN PLAN)
This document provides the prescribed fire burn boss information needed to implement an
individual prescribed fire project.
PREVENTION
Actions to avoid an incident, to intervene to stop an incident from occurring, or to mitigate an
incident's effects. It involves actions to protect lives and property and to defend against attacks. It
involves applying intelligence and other information to a range of activities that may include such
countermeasures as deterrence operations; heightened inspections; improved surveillance and
security operations; investigations to determine'the full nature and source of the threat; public
health surveillance, and testing processes; immunizations, isolation, or quarantine; and law
enforcement operations aimed at deterring, preempting, interdicting, or disrupting illegal activity.
PRIVATE SECTOR
Non - governmental organizations, including voluntary organizations, provide essential services to
victims regardless of their eligibility for federal or state assistance. Volunteers enhance
community coordination and action at both the national and local levels.
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PROCUREMENT UNIT
Functional unit within the finance /administration section responsible for financial matters
involving vendor contracts.
PROGRESSIVE METHOD OF LINE CONSTRUCTION
A system of organizing workers to build fireline in which they advance without changing relative
positions in line.
PROJECT FIRE
A fire of such size or complexity that a large organization and prolonged activity is required to
suppress it.
PROPHYLACTIC
A medical procedure or practice that prevents or protects against a disease or condition (e.g.,
vaccines, antibiotics, drugs).
PROPOLAXIS
Designed to prevent an undesirable affect or disease.
PROTECTION AGENCY
The agency or county responsible for providing direct wildland fire protection to a given area
pursuant to an agreement.
PROTECTION AREA MAPS
Official maps of the annual operating plans.
PROTECTION BOUNDARIES
Mutually agreed upon boundaries which identify areas of direct fire protection responsibility and
are shown on maps in the annual operating plans.
PUBLIC HEALTH INFORMATION NETWORK
Standards that provide the basis for developing and implementing information technology
projects for CDC - funded programs, including NEDSS, HAN, and others.
PUBLIC HEALTH TRAINING NETWORK
The Centers for Disease Control and Prevention's distance learning system that uses instructional
media ranging from print -based to videotape and multimedia to meet the training needs of the
public health workforce nationwide.
PUBLIC INFORMATION OFFICER
Official at headquarters or in the field responsible for preparing and coordinating the
dissemination of public information in cooperation with other responding federal, state, and local
agencies.
PULASKI
A combination chopping and trenching tool, which combines a single- bitted axe -blade with a
narrow adze -like trenching blade fitted to a straight handle. Useful for grubbing or trenching in
duff and matted roots. Well- balanced for chopping.
PUSH PACKAGE
A delivery of medical supplies and pharmaceuticals sent from the National Pharmaceutical
Stockpile for a state undergoing an emergency within 12 hours of federal approval of a request by
the state's Governor.
PYROLOSIS
The breaking down of complex cellulose and lignin molecules into simpler, combustible matter
through the application of heat.
RACES
Radio Amateur Civil Emergency Service
RADIANT BURN
A burn received from a radiant heat source.
RADIATION SICKNESS
The symptoms characterizing the sickness known as radiation injury, resulting from excessive
exposure of the whole body to ionizing radiation.
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R"IOLOGICAL MONITORING
The process of locating and measuring radiation by means of survey instruments that can detect
and Measure (as exposure rates) ionizing radiation.
RAP
Radiological Assistance Program
RATE OF SPREAD
The relative activity of a fire in extending its horizontal dimensions. It is expressed as a rate of
increase of the total perimeter of the fire, as rate of forward spread of the fire front, or as rate of
increase in area, depending on the intended use of the information.
Usually it is expressed in chains or acres per hour for a specific period in the fire's history.
RAWS
Remote Automatic Weather Station
RCV
Replacement Cost Value
REACH
The length of area between two specific points along a river, stream, or channel for which
measurements of a river gage are representative.
REACT
Radio Emergency Associated Communications Teams
REASSORTMENT
The iearrangement of genes from two distinct influenza strains to produce a novel viral strain.
REHURN
The burning of an area that has been previously burned but that contains flammable fuel that
ignites when burning conditions are more favorable; an area that has reburned.
RECIPROCAL FIRE PROTECTION
The time period when the assisting/cooperating agency is providing assistance at no cost to the
jurisdictional agency; sometimes called mutual aid period.
RECIPROCAL ZONE
The area within one -half mile of a jurisdiction boundary.
RECORDERS
Individuals within Incident Command System organizational units who are responsible for
recording information. Recorders may be found in planning, logistics, and finance/
adm' istration units.
RECOVERY
Those actions necessary to restore the community back to normal and to bring the perpetrators of
an intentional incident to justice. It entails the development, coordination, and execution of
service- and site - restoration plans; the reconstitution of government operations and services;
individual, private- sector, and public assistance programs to provide housing and to promote
rest ation; long -term care and treatment of affected persons; additional measures for social,
polit cal, environmental, and economic restoration; evaluation of the incident to identify lessons
lea d; post- incident reporting; and development of initiatives to mitigate the effects of future
inci ents.
RECREATIONAL FIRE
An outdoor fire burning materials other than rubbish where the fuel being burned is not contained
in an incinerator, outdoor fireplace, barbeque grill, or barbeque pit and has a total fuel area of
thre feet (914 mm) or less in diameter and two feet (610 mm) or less in height for pleasure,
relig ous, ceremonial, cooking, warmth, or similar purposes.
RE CARD
Fire qualification card issued to fire -rated persons showing their training needs and their
qualifications to fill specified fire suppression and support positions in a large fire suppression or
incident organization.
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RED FLAG WARNING
Advises user agencies of the imminent or actual occurrence of red flag conditions. Red flag
events normally require the combination of high to extreme fire danger and critical weather
conditions. These weather conditions may include, but are not limited to:
❑ Significant increase in surface wind speeds;
❑ A dry thunderstorm outbreak;
❑ Significant decrease in relative humidity;
❑ Significant increase in temperature;
❑ First episode of thunderstorms after a hot, dry period;
❑ A Haines Index of 6; or
❑ Any combination of weather and fuel moisture conditions that, in the judgment of
the forecaster, would cause extensive wildfire occurrences.
REGULAR PROGRAM
The final phase of a community's participation in the National Flood Insurance Program. In this
phase, a Flood Insurance Rate Map is in effect and full limits of coverage are available under the
Act.
REHABILITATION
The activities necessary to repair damage or disturbance caused by wildland fires or the fire
suppression activity.
REIMBURSABLE (ASSISTANCE BY HIRE)
Fire suppression resources that will be paid for by the requesting protecting agency per the
conditions of an agreement and its annual operating plans. Excludes mutual aid.
RELATIVE HUMIDITY (RH)
The ratio of the amount of moisture in the air, to the maximum amount of moisture that air would
contain if it were saturated. The ratio of the actual vapor pressure to the saturated vapor pressure.
REMOTE AUTOMATIC WEATHER STATION (RAWS)
An apparatus that automatically acquires, processes, and stores local weather data for later
transmission to the GOES Satellite, from which the data is re- transmitted to an earth- receiving
station for use in the National Fire Danger Rating System.
REP
Radiological Emergency Preparedness Program
REPLACEMENT VALUE
The cost to replace property with the same kind of material and construction without deduction
for depreciation.
REPORTING LOCATIONS
Locations or facilities where incoming resources can check in at the incident. (See Check -In)
RESPONSE ACTIVITIES
To address the immediate and short-term effects of an emergency or disaster. Response includes
immediate actions to save lives, protect property, and meet basic human needs.
RESOURCE MANAGEMENT
Efficient incident management requires a system to identify available resources at all
intergovernmental levels in order to enable timely and unimpeded access to resources needed to
prepare for, respond to, or recover from an incident. Resource management under the NIMS
includes mutual -aid agreements, the use of special federal teams, and resources mobilization
protocols.
RESOURCE MANAGEMENT PLAN (RMP)
A document prepared by field office staff with public participation and approved by field office
managers that provides general guidance and direction for land management activities at a field
office. The RMP identifies the need for fire in a particular area and for a specific benefit.
RESOURCE ORDER
An order placed for firefighting or support resources.
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RESOURCE ORDERING AND STATUS SYSTEM (ROSS)
A national system that provides automated support to interagency and agency dispatch and
coordination offices. The system will provide current status of resources available to support all -
risk activities; enable dispatch offices to exchange and track resource ordering information
elect#onically; enable dispatch offices to rapidly and reliably exchange mission - critical
emer ency electronic messages.
RES URCE TYPING
Refe s to resource capability. A "Type 1" resource provides a greater overall capability due to
power, size, capability, etc., than would be found in a "Type 2" resource. Resource typing
provides managers with additional information in selecting the best resource for the task.
RESOURCES
The 'atural resources of an area, such as timber, crass, watershed values, recreation values, and
wildlife habitat.
RESOURCES
Personnel and equipment available, or potentially available, for assignment to incidents.
Resources are described by kind and type (e.g., ground vehicles, tankers, trailers, water vessels,
skimmers, boom, air craft, etc.), and may be used in tactical support or overhead capacities at an
incident.
RESOURCES UNIT
Functional unit within the planning section responsible for recording the status of resources
committed to the incident. The unit also evaluates resources currently committed to the incident,
the impact that additional responding resources will have on the incident, and anticipated resource
needs.
RESPONSIBLE PARTY
Refers to an agency or company taking responsibility for impact mitigation (e.g., cleanup,
response management, etc.) — generally referred to as the "spiller" or "polluter." Term not used to
infer `fault" for the incident.
RES TANT SPREAD VECTOR
The agnitude and direction of the vector resulting from the combination of the slope vector and
wind vector using vector algebra.
RETARDANT
A substance or chemical agent which reduces the flammability of combustibles.
RH
Relative Humidity
RMP
Resource Management Plan
ROCKY MOUNTAIN COORDINATING GROUP
A group consisting of the agency administrators or their designated representatives to oversee the
terms of an agreement and to provide general oversight for interagency wildland fire activities in
Colorado.
ROSS
Resource Ordering and Status System
RRP
Regional Response Plan
RUN (OF A FIRE)
The rapid advance of the head of a fire with a marked change in fire line intensity and rate of
spread from that noted before and after the advance.
RUNNING
A rapidly spreading surface fire with a well- defined head.
RUNNING ATTACH
A tactic wherein firefighters spray water on a fire from a moving engine.
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RUNOFF
The part of precipitation that flows toward a river or stream on the surface of the ground, or
through the soil before returning to the surface.
SAFETY BRIEFING
A safety briefing emphasizes key safety concerns on the incident and is presented at each briefing
session. The safety briefing should contain information to alert incident personnel of potential
risk/hazard considered to be most critical.
SAFETY OFFICER
A member of the command staff responsible for monitoring and assessing safety hazards or
unsafe situations, as well as developing measures for ensuring personnel safety. The safety officer
may have assistants.
SAFETY ZONE
An area cleared of flammable materials used for escape in the event the line is outflanked or in
case a spot fire causes fuels outside the control line to render the line unsafe. In firing operations,
crews progress so as to maintain a safety zone close at hand allowing the fuels inside the control
line to be consumed before going ahead. Safety zones may also be constructed as integral parts of
fuelbreaks; they are greatly enlarged areas which can be used with relative safety by firefighters
and their equipment in the event of blowup in the vicinity.
SAR
Search And Rescue
SARA
Superfund Amendments and Reauthorization Act
SBA
Small Business Administration
SCBA
Self- Contained Breathing Apparatus
SEASONAL FLU
A respiratory illness that can be transmitted person to person. Most people have some immunity,
and a vaccine is available. This is also known as the common flu or winter flu.
SECONDARY HAZARD
A threat whose potential would be realized as the result of a triggering event that of itself would
constitute an emergency. For example, dam failure might be a secondary hazard associated with
earthquakes.
SECTION
The organizational level having functional responsibility for primary segments of incident
operations such as operations, planning, logistics, and finance. The section level is
organizationally between branch and incident commander.
SELF - CONTAINED BREATHING APPARATUS (SCBA)
Portable air (not oxygen) tanks with regulators which allow firefighters to breathe while in toxic
smoke conditions. Usually rated for 30 minutes of service. Used primarily on fires involving
structures or hazardous materials.
SEGMENT
A geographical area in which a task force/strike team leader or supervisor of a single resource is
assigned authority and responsibility for the coordination of resources and implementation of
planned tactics. A segment may be a portion of a division or an area inside or outside the
perimeter of an incident.
SEOC
State Emergency Operations Center
SERC
State Emergency Response Commission
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I
SERVICE BRANCH
A branch within the logistics section responsible for service activities at the incident. Includes the
communications, medical, and food units.
SFHA
Special Flood Hazard Area
SFIP
Standard Flood Insurance Policy
SHEET FLOW HAZARD
A type of flood hazard with flooding depths of 1 to 3 feet that occurs in areas of sloping land. The
sheet flow hazard is represented by the zone designation AO on the FIRM.
SHIFT PLAN
See ' Incident Action Plan'
SINGLE RESOURCE
An individual, a piece of equipment and its personnel complement, or a crew or team of
individuals with an identified work supervisor that can be used on an incident.
SITREP
Situation Report
SITUATION UNIT
Functional unit within the planning section responsible for the collection, organization, and
analysis of incident status information, and for analysis of the situation as it progresses. Reports
to the planning section chief.
SLG
Statei and Local Guide
SMOKEJUMPERS
Highly trained and experienced firefighters who parachute into isolated or emerging fires. The
aircraft used by smokejumpers enables them to get to new fires usually faster than ground forces.
SNS'
Strategic National Stockpile. National cache of pertinent medical supplies and prophylactics
staged for rapid delivery.
SOP
Standard Operating Procedure
SPAN OF CONTROL
Span of control means how many organizational elements another person may directly manage;
usually from three to seven, with one to five recommended.
SPECIAL FLOOD HAZARD AREA (SFHA)
A FEMA- identified high -risk flood area where flood insurance is mandatory for properties. An
area having special flood, mudflow or flood - related erosion hazards, and shown on a Flood
Hazard Boundary Map or a Flood Insurance Rate Map as Zone A, AO, Al -A30, AE, A99, AH,
AR, jWA, AR/AE, AR/AH, AR/AO, AR/A1 -A30, V1 -V30, VE or V.
SPECIES
A cla s of plants or animals having common attributes and designated by a common name.
Theoretically, plants or animals of different species cannot interbreed. However, occasionally this
does not hold true.
SPOT FIRE
A fire ignited outside the perimeter of the main fire by a firebrand or any other piece of burning
material.
SPOT WEATHER FORECAST
A special forecast issued to fit the time, topography, and weather of a specific incident. These
forecasts are issued upon request of the user agency and are more detailed, timely, and specific
than zone forecasts. Usually, on -site weather observations or a close, representative observation is
requited for a forecast to be issued.
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SPOTTING
Behavior of a fire that produces firebrands that are transported by ambient winds, fire whirls,
and/or convection columns causing spot fires ahead of the main fire perimeter.
SPREAD DIRECTION
The orientation of a fire front relative to a reference standard.
STAGE
The level of the surface of a river or lake above a predetermined base elevation (or "datum "). The
stage is not a measurement of the actual water depth.
STAGING AREA
Staging areas are locations set up at an incident where resources can be placed while awaiting a
tactical assignment. Staging areas are managed by the Operations Section.
STANDARD FIRE BEHAVIOR FUEL MODEL
A fire behavior model designed for broad application.
STANDARD FLOOD INSURANCE POLICY (SFIP)
A policy issued to insure a building and/or contents.
STANDARD OPERATING PROCEDURE
A set of instructions constituting a directive, covering those features of operations which lend
themselves to a definite, step -by -step process of accomplishment. SOPs supplement EOPs by
detailing and specifying how tasks assigned in the EOP are to be carried out.
STATE DEPARTMENTS
All- inclusive term referring to all state level governmental departments, agencies, commissions,
etc.
STORM SURGE
A dome of sea water created by the strong winds and low barometric pressure in a hurricane that
causes severe coastal flooding as the hurricane strikes land.
STRAIN
A group of organisms within a species or variety.
STRATEGY
The general plan or direction selected to accomplish incident objectives.
STRIKE TEAM
Specified combinations of the same kind and type of resources with common communications
and a leader.
STRUCTURE FIRE PROTECTION
The protection of homes or other structures from wildland fire.
STRUCTURE FIRE SUPPRESSION
All the work of confining and extinguishing a fire beginning with its discovery through the
conclusion of the incident.
SUPERVISOR
An Incident Command System title for individuals responsible for command of a division or
group.
SUPPLY UNIT
Functional unit within the support branch of the logistics section responsible for ordering
equipment and supplies required for incident operations.
SUPPORT BRANCH
A branch within the logistics section responsible for providing personnel, equipment, and
supplies to support incident operations. Includes the supply, facilities, and ground support units.
SUPPORT RESOURCES
Non - tactical resources under the supervision of the logistics, planning, and finance /administration
sections or the command staff.
SUPPORTING AGENCY
The term used to designate assisting and cooperating agencies.
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SUPPORTING MATERIALS
Refers to the several attachments that may be included with an incident action plan (e.g.,
communications plan, map, safety plan, traffic plan, medical plan, etc.).
SUPPRESSION
All the work of extinguishing or confining a fire beginning with its discovery.
SURFACE FIRE
A fire that spreads through surface fuel without consuming any overlying canopy fuel.
SURFACE FUEL
Fuel lying on or near the surface of the ground, consisting of leaf and needle litter, dead branch
mat ial, downed logs, bark, tree cones, and living plants of low stature.
SUIOGE CAPACITY
Ability of institutions such as clinics, hospitals, or public health laboratories to respond to sharply
increased demand for their services during a public health emergency.
SURVEILLANCE
The systematic ongoing collection, collation, and analysis of data and the timely dissemination of
infOnation to those who need to know so that action can be taken. Surveillance is the essential
feat4e of epidemiological practice.
TAIdTICAL DIRECTION
Direction given by the operations section chief which includes the tactics appropriate for
the selected strategy, the selection and assignment of resources, tactics, implementation, and
perf rmance monitoring for each operational period.
TAS FORCE
Any ombination of single resources assembled for a particular tactical need, with common
communications and a leader. A task force may be pre - established and sent to an incident or
formed at an incident.
T -CARD
Cards filled out with essential information for each resource they represent. The cards are color-
codep to represent different types of resources.
TECHNICAL SPECIALISTS
Personnel with special skills that can be used anywhere within the ICS organization.
TERRORISM
A terrorist incident is a violent act, or an act dangerous to human life, property, livestock, or a
hoax in violation of the criminal laws of the United States or of Colorado, to intimidate or coerce
a government, the civilian population, or any segment thereof in the furtherance of political or
social objects. Categories of terrorist attack:
❑ Threats and hoaxes
❑ Small -scale conventional attack
❑ Large improvised explosives
❑ Chemical attack
❑ Biological attack
❑ Radiological attack
❑ Nuclear attack
❑ Cyber attack
TEMPORARY FLIGHT RESTRICTIONS (TFR)
Temporary airspace restrictions for non- emergency aircraft in the incident area. TFRs are
established by the FAA to ensure aircraft safety, and are normally limited to five nautical -mile
radius and 2,000 feet in altitude.
TIM UNIT
Functional unit within the finance /administration section responsible for recording time for
incident personnel and hired equipment.
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TORCHING
Phenomenon that occurs when a fire transitions from a surface fire into the crowns of individual
trees or small groups of trees and burns briefly and vigorously but not necessarily from one crown
to another.
TORCHING INDEX
The open wind speed at which some kind of crown fire is expected to initiate.
TORNADO
A local atmospheric storm, generally of short duration, formed by winds rotating at very high
speeds, usually in a counter - clockwise direction. The vortex, up to several hundred yards wide, is
visible to the observer as a whirlpool -like column of winds rotating about a hollow cavity or
funnel. Winds may reach 300 miles per hour or higher.
TOXIN
Poison from organisms.
TYPE
Refers to resource capability. A "Type 1" resource provides a greater overall capability due to
power, size, capability, etc., than would be found in a "Type 2" resource. Resource typing
provides managers with additional information in selecting the best resource for the task.
UNCONTROLLED FIRE
Any fire which threatens to destroy life, property, or natural resources, and (a) is not burning
within the confines of firebreaks, or (b) is burning with such intensity that it could not be readily
extinguished with ordinary tools commonly available.
UNDERBURN
A fire that consumes surface fuels but not trees or shrubs. (See also Surface Fuels)
UNIFIED AREA COMMAND
A unified area command is established when incidents under an area command are multi -
jurisdictional. (See Area Command and Unified Command)
UNIFIED COMMAND
In ICS, unified command in a unified team effort which allows all agencies with responsibility for
the incident, either geographic or functional, to manage an incident by establishing a common set
of incident objectives and strategies. This is accomplished without losing or abdicating authority,
responsibility, or accountability.
UNIT
The organizational element having functional responsibility for a specific incident planning,
logistics, or finance /administration activity.
UNIT ADMINISTRATOR (LINE OFFICER)
The individual assigned administrative responsibilities and delegated signing authority for an
established organizational unit, such as Forest supervisors or District Rangers for the Forest
Service, District Manager for the Bureau of Land Management, Area Forester, District Forester,
or State Forester as designated for the State Forest Service, Agency Superintendent for the
Bureau of Indian Affairs, Park Superintendent for the National Park Service, and Refuge
Manager (Project Leader) for Fish and Wildlife Service. May also include a county commissioner
at the local level.
UNITED STATES AGENCY FOR INTERNATIONAL DEVELOPMENT
Provides foreign assistance to developing countries in order to further America's foreign policy
interests in expanding democracy and free markets while improving the lives of the citizens of the
developing world.
UNITED STATES DEPARTMENT OF AGRICULTURE
The government agency responsible for regulating the safety and development of food,
agriculture, and natural resources.
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UNITY OF COMMAND
The poncept by which each person within an organization reports to one and only one designated
person.
USAID
United States Agency for International Development
USDA
U.S. Department of Agriculture
USFS
U.S. Forest Service
USdS
U.S. Geological Survey
USA}R
Urban Search and Rescue
VACCINE
A preparation consisting of antigens of a disease - causing organism which, when introduced into
the body, stimulates the production of specific antibodies or altered cells. This produces an
immunity to the disease- causing organism. The antigen in the preparation can be whole disease -
causing organisms (killed or weakened) or parts of these organisms.
WH
Valley View Hospital
VALUES TO BE PROTECTED
Include property, structures, physical improvements, natural and cultural resources, community
infrastructure, and economic, environmental, and social values.
VECTOR
Animal that carries a disease from animal to human (usually insects).
VECTORS
Directions of fire spread as related to rate of spread calculations (in degrees from upslope).
VFDI
Vol teer Fire Department
VIR LENT
High y lethal; causing severe illness or death.
VIR S
Any of various simple submicroscopic parasites of plants, animals, and bacteria that often cause
disease and that consist essentially of a core of RNA or DNA surrounded by a protein coat.
Unable to replicate without a host cell, viruses are typically not considered living organisms.
VOAD
Voluntary Organizations Active in Disaster
WMC
Vail Valley Medical Center
WARNING
The alerting of emergency response personnel and the public to the threat of extraordinary danger
and the related effects that specific hazards may cause. A warning issued by the NWS (e.g.,
severe storm warning, tornado warning, tropical storm warning) for a defined area indicates that
the plrticular type of severe weather is imminent in that area.
WATCH
Indication by the NWS that, in a defined area, conditions are favorable for the specified type of
severe weather (e.g., flash flood watch, severe thunderstorm watch, tornado watch, tropical storm
watc ).
WA ER YEAR
Hydr logists dealing with surface -water supply use the 12 -month period, October 1 through
September 30. The water year is designated by the calendar year in which it ends and which
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includes 9 of the 12 months. Thus, the year ending September 30, 2005, is called the "2005 water
year." (There are a number of reasons for dividing the months in this fashion. The primary one is
that it allows all of the seasonal snowfall to be included into the same group).
WATERFOWL
Birds that swim and live near water, including ducks, geese, and swans.
WEAPON OF MASS DESTRUCTION (WMD)
Title 18, U.S.C. 2332a, defines a weapon of mass destruction as (1) any destructive device as
defined in Section 921 of this title, (which reads) any explosive, incendiary, or poison gas, bomb,
grenade, rocket having a propellant charge of more than four ounces, missile having an explosive
or incendiary charge of more than one - quarter ounce, mine or similar to the above; (2) poison
gas; (3) any weapon involving a disease organism; or (4) any weapon that is designed to release
radiation or radioactivity at a level dangerous to human life.
WECAD
Western Eagle County Ambulance District, provide ambulance service to Eagle County generally
between Wolcott and Glenwood Canyon.
WECMRD
Western Eagle County Metropolitan Recreation District
WET LINE
A fire control line, usually temporary, prepared by treating the fuels with water and/or
chemical, which halt the spread of the fire.
WFSA
Wildland Fire Situation Analysis
WHO
World Health Organization
WILDFIRE
Uncontrolled fire burning in forest, brush, prairie, or cropland fuels, or conflagrations involving
such fuels and structures.
WILDLAND
An area in which development is essentially non - existent, except for roads, railroads, power lines,
and similar transportation facilities. Structures, if any, are widely scattered.
WILDLAND FIRE
Any non - structure fire, other than prescribed fire, that occurs in the wildland.
❑ An unplanned wildland fire requiring suppression action, or other action
according to agency policy, as contrasted with prescribed fire burning within
prepared lines enclosing a designated area, under prescribed conditions.
❑ A free burning wildfire unaffected by fire suppression measures.
WILDLAND FIRE SITUATION ANALYSIS (WFSA)
A decision - making process that evaluates alternative wildfire suppression strategies against
selected environmental, social, political, and economic criteria, and provides a record of those
decisions.
WILDLAND FUELS
Any organic material, living or dead, in the ground, on the ground, or in the air that will ignite
and burn.
WILDLAND URBAN INTERFACE (WUI)
The line, area, or zone where structures and other human development meet or intermingle with
undeveloped wildland or vegetative fuels.
WIND
The horizontal movement of air relative to the surface of the earth.
WIND ADJUSTMENT
The adjustment of observed or predicted open wind speed to eye -level or mid -flame wind speed.
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WI ADJUSTMENT FACTOR
The atio of mid -flame wind speed to open wind speed.
WIND COEFFICIENT
A dimensionless coefficient representing the effect of wind speed on propagating flux in the
Roth rmel (1972) surface fire spread model.
WI DIRECTION
The irection of the wind vector.
WI - DRIVEN WILDFIRE
A wodland fire in which the power of the wind exceeds the power of the fire.
WINDFALL
A tr& that has been uprooted or broken off by the wind.
WIND GUST
A period of high wind speed during which the instantaneous wind speed exceeds the 10- minute
average wind speed by 10 knots (11.5 mi/h; 5 m/s).
WIND LIMIT
The theoretical mid -flame wind speed above which increases in wind speed do not increase rate
of spread or fireline intensity when using the Rothermel (1972) fire spread model.
WIND SPEED
The horizontal rate of movement of a parcel of air at a given point.
WIND VECTOR
The magnitude and direction of the wind coefficient.
WIND VELOCITY
The speed and direction of air movement.
WMD
Weapon of Mass Destruction
WORLD HEALTH ORGANIZATION
An agency of the United Nations established in 1948 to further international cooperation in
improving health conditions.
WPA
Wireless Priority Service. Provides priority telephone routing for wireless devices (see GETS)
WRITE YOUR OWN (WYO) PROGRAM / COMPANIES
A cooperative undertaking of the insurance industry and FEMA begun in October 1983.
The WYO Program operates within the context of the NFIP and involves private insurance
carriers who issue and service NFIP policies.
WUI
Wildland Urban Interface
ZONE
A geographical area shown on a Flood Hazard Boundary Map or a Flood Insurance Rate Map that
refle s the severity or type of flooding in the area.
ZO WEATHER FORECAST
A po ion of the general fire weather forecast on a regular basis during the normal fire season
specifically to fit the requirements of fire management needs (i.e., time, areas, and weather
elements). These zones or areas are a combination of administrative and climatological areas,
usually nearly the size of an individual forest or district.
ZOONOSES
Diseases that are transferable from animals to humans.
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Appendix C
Eagle County
All -Risk
Mutual Aid Agreement
March 2010 ESF #1 — Appendix C
Eagle County Emergency Operations Plan
AGREEMENT FOR MUTUAL AID
THIS AGREEMENT FOR MUTUAL AID, hereinafter referred to as "this
Agreement," made and entered into as of , 20_ by
and between Eagle County, it's offices, and the following Municipalities and Special Districts upon
their authorized execution of this Agreement (hereinafter referred to as 'Parties" or singularly as
'Party "), by and through their respective Town or City Councils or Board of Directors or Board of
County Commissioners and Elected Officials; each listed below,
Eagle County
Eagle County Coroner
Eagle County Sheriff
Town of Avon
Town of Basalt
Town of Eagle
Town of Gypsum
Town of Minturn
Town of Red Cliff
Town of Vail
Bachelor Gulch Metropolitan District
Basalt & Rural Fire Protection District
Beaver Creek Metropolitan District
Cordillera Metropolitan District
Eagle County Health Service District
Eagle River Fire Protection District
Eagle -Vail Metropolitan District
Greater Eagle Fire Protection District
Gypsum Fire Protection District
Rock Creek Volunteer Fire Department
Upper Eagle River Water & Sanitation District
Vail Clinic, Inc.
Appendix C -1 All -Risk Mutual Aid Agreement
Eagle County Emergency Operations Plan
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Eagle County Emergency Operations Plan
Vail Resorts, Inc.
Western Eagle County Ambulance District
WITNESSETH:
WHEREAS, each of the Parties hereto desire to aid and assist each other by the exchange of
services and equipment for the purposes of preserving the health, safety and welfare of their
inhabitants, and,
WHEREAS, the danger of catastrophes to the public welfare knows no jurisdictional
boundary; and,
WHEREAS, the Colorado General Assembly has authorized such intergovernmental mutual
aid agreements by the provisions of Section 29 -1 -203 and 29 -5 -101 through 29 -5 -109 C.RS.; and,
WHEREAS, the Colorado General Assembly has encouraged local and inter jurisdictional
disaster planning in the provisions of Section 24 -32 -2001, the "Colorado Disaster Emergency Act of
1992" ; and,
WHEREAS, each Party will in good faith, make an attempt to assist the other based on their
needs and specific request; and
WHEREAS, through greater cooperation in mutual aid, each Party may have greater
resources available to aid their community in time of disaster;
NOW, THEREFORE, it is agreed to as follows:
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ARTICLE 1
PURPOSE AND SCOPE
1.1 SCOPE
This Agreement shall be effective between the Parties who are signatories, upon their
execution of this Agreement, regardless of when a Party listed herein, may execute this Agreement.
The withdrawal-of any Party from this Agreement by termination or as otherwise provided shall not
affect the validity of this Agreement between the signatory Parties who have not so withdrawn.
It is the intent of this agreement that aid be requested for those incidents that exceed the
requesting Party's capability to cope or to such extent that the incident is, or could be expected to
assume the proportions of a disaster.
It is understood between the Parties that this Agreement shall not supersede any pre- existing
agreement of any Party.
1.2 TYPES OF ASSISTANCE
Any Party to this Agreement may request aid of another Party or Parties for the purpose of
assisting in controlling or combating a disaster, whether human caused or naturally occurring, in
accordance with the Eagle County Emergency Operations Plan, which plan shall indicate certain
procedures of an operational or administrative nature.
As an administrative function, the Parties to this Agreement may revise Eagle County
Emergency Operations Plan as needs or requirements may dictate, as determined by the Parties by
majority written consent.
Proposed revisions to the Eagle County Emergency Operation Plan shall first be distributed
to the Parties. When written objections are not received from any Party after 30 days, consent shall
Appendix C -3 All -Risk Mutual Aid Agreement
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Eagle County Emergency Operations Plan
be deemed to have been received. Any Party aggrieved by revisions to the Eagle County Emergency
Operation Plan may terminate as provided in Section 2.2.
Assistance may be requested by any Party, without limitation to the type of disaster,
whether for law enforcement, fire, emergency medical, public health, public works or other
catastrophe.
1.3 LIMITATIONS
No Party to this Agreement shall be required to make resources, equipment or personnel, or
other form of assistance available or render any service to the requesting Party when, by doing so,
would impair the Party's ability to provide effective emergency services within its own service area.
The Party requested to provide aid shall determine, in its sole discretion, what resources, services or
personnel, if any, can be reasonably provided.
1.4 INCIDENT COMMAND AND CONTROL
No Party to this Agreement shall request assistance of another Party or Parties without
having established an Incident Command System; and, it shall be required that the Parties who may
perform under the terms of this Agreement implement an Incident Command System capable of
providing for the safety, logistical needs, and operational direction for the incident or event.
Further, each Party shall assume the responsibility for planning and preparedness with
respect to local jurisdiction and for execution of this Agreement.
1.5 ADDITIONAL PARTICIPANTS
This Agreement is intended to serve as an all risk, all hazard agreement for all disciplines
with a responsibility for emergency response and/or management, and whose service areas exist
within Eagle County.
ARTICLE II
TERM AND TERMINATION
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2.1 TERM AND TERMINATION
The initial term of this Agreement shall commence on the execution of this agreement by all
Parties hereto and shall end on December 31, 2010. This Agreement shall
automatically by renewed for successive one (1) year terms, beginning on January 1, 2011.
2.2 TERMINATION.
"Any Party may terminate this Agreement upon thirty (30) days prior written notice to all
other Parties. The notice of termination by a Party or Parties shall not terminate the Agreement in
total, and the Agreement shall remain in effect for non - terminating Parties."
ARTICLE III
JURISDICTION AND AUTHORITY TO EXERCISE THIS AGREEMENT
3.1 JURISDICTION
It is understood that Parties providing aid to a requesting Party are in charge of their
personnel, equipment and resources and may follow their agency's standard operating procedures to
carry out assignments under the Incident Command System. All Parties providing aid shall follow
the action plan for the incident, as determined by the Incident Commander.
3.2 AUTHORIZATION TO REQUEST AID
When mutual aid is requested, the Parties shall notify each other as stipulated in the Eagle
County Emergency Operation Plan.
ARTICLE IV
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INDEMNIFICATION & INSURANCE
4.1 INDEMNIFICATION & LIABILITY
The officers, employees or volunteers of the aiding party shall be and remain officers,
employees or volunteers of the aiding party, and no officer, employee or volunteer shall have any
pension, compensation, civil service status or other right with respect to the requesting party under
any circumstances. Further, the requesting party shall not be called upon to assume any liability for
the direct payment of any salary, wage or compensation to any officers, employees, or volunteers of
the aiding party. Further, the requesting party shall not be liable for compensation or indemnity to
any officer, employee, or volunteer of the aiding party for any injury or illness arising out of services
provided under this Agreement.
Nothing in this Agreement shall be construed as a waiver by any party of the protections
provided by the Colorado Governmental Immunity Act, Section 24 -10 -101, et seq., C.RS. Any
liability to persons who are not parties to this Agreement arising because of the negligence or
tortuous act of any party or its employees, volunteers, or agents from the time they respond to an
incident subject to this Agreement until they return to their home jurisdiction shall be imposed upon
such party. As between the parties, liability arising from the negligence or tortuous actions of each
party of its employees, volunteers, or agents and resulting in damages to another party is waived by
the damaged party and the parties shall hold each other harmless; except that in the case of damages
resulting from willful or wanton actions or intentional torts, in which case the party whose acts, or
whose employee's acts were willful or wanton or constitute intentional torts shall be liable for the
same. Notwithstanding the other provisions of this Section, a party requesting assistance shall be
responsible for any and all damages to or consumption of an assisting party's equipment, that would
be unavoidable through the execution of reasonable care, from the time the assisting party arrives at
an incident location until the assisting party is released. For the purposes of this Section, the term
"equipment" shall include all equipment, tools, supplies, personal protective equipment which are
not a fixture of the apparatus or vehicle. It is the intent of this provision to contractually reallocate
liability for damages from that provided by Section 29 -5 -108,
C.R.S.
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4.2 INSURANCE
Each party shall, during the term of this Agreement, or any renewals or extensions hereof,
maintain the following types of insurance coverage, as may be applicable, with companies and in
amounts indicated hereinafter.
A. Comprehensive and liability coverage in the initial minimum amount of
$150,000/$600,000, and thereafter in such amounts equal to or in excess of the limits of
governmental liability provided in Colorado Governmental Immunity Act. Such coverage shall
insure the common inclusions of premises operations, products /completed operations, contractual
liability, independent contractors, broad form property damage and personal injury.
B. Professional liability insurance coverage in the initial minimum amount of
$150,000/$600,000, and thereafter in such amounts equal to or in excess of the limits of
governmental liability provided in Colorado Governmental Immunity Act.
C. Automobile insurance liability coverage in the minimum amount of $150,000/$600,000.
Such coverage shall include other common coverage's provided by insurance companies such as
uninsured motorists and no fault coverage.
D. Worker's compensation insurance, pension, disability and unemployment insurance for
officers, employees, and volunteers.
ARTICLE V
MISCELLANEOUS
5.1 ASSIGNMENTS
Except for consolidation or merger of one or more of the Parties, no Party shall voluntarily or
involuntarily assign, delegate, subcontract, pledge, or encumber any right, duty, interest in whole or
in part of this Agreement without mutual consent of all Parties.
5.2 AMENDMENTS
This Agreement may be modified, amended, changed, or terminated, in whole or in part, by
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agreement of the majority of Parties in writing.
5.3 WAIVER
The waiver of any breach of any of the provisions of this Agreement by either Party shall not
constitute a continuing waiver of any subsequent breach by that Party either of the same or of
another provision of this Agreement.
5.4 HEADINGS FOR CONVENIENCE ONLY
The articles, sections, paragraph headings, captions, and titles contained herein are intended
for convenience and reference only, and are not intended to define, limit or describe the scope or
intent of any of the provisions of this Agreement.
5.5 SEVERABILITY
Invalidation's of any of the provisions of this Agreement, or of any paragraph, sentence,
clause, phrase, or word herein, or the application thereof in any given circumstance, shall not affect
the validity of the remainder of this Agreement.
5.6 TIME OF THE ESSENCE
Time is of the essence for the performance of each and every provision hereof.
5.7 GOVERNING LAW
This Agreement shall be construed in accordance with the laws of the State of Colorado.
Venue for this agreement shall be in Glenwood Springs, Colorado.
5.8 MULTIPLE COPIES
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This agreement may be executed by the Parties in multiple copies which may be executed
separately as to duly authorized signature, each copy of which shall have the same force and effect
as an original.
5.9 CHARGES FOR SERVICES
All services and assistance provided by one Party to another under this Agreement shall be
provided at no cost for use of equipment or personnel unless there are avenues for reimbursement
from any source, or except as provided for in Section 4.1.
Nothing in this Agreement shall limit assisting Parties from seeking or obtaining
compensation, reimbursement or damages from any non -Party.
5.10 COMMITMENT OF RESOURCES
Parties providing aid under this Agreement shall commit to a minimum of twenty -four (24)
hours. Personnel of the aiding Party may be exchanged at any time so long as all personnel are
accounted for, whereby those personnel exchanged are recorded and accounted for at a point
typically called the staging location or area. If any Party providing aid requires the immediate release
of their resources, the Incident Commander shall be notified of such request and the Party requesting
aid shall release all resources of the Party providing aid as immediately as is possible. Such release
shall occur through the staging area or location so as to account for all personnel.
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the
date first above written.
Appendix C -9 All -Risk Mutual Aid Agreement
Eagle County Emergency Operations Plan
Appendix E
Colorado State
Emergency Resource
Mobilization Plan
State of Colorado
Emergency Resource Mobilization Plan
7uly 2009
Prepared by:
Colorado Resource Mobilization Working Group
for the Colorado Division of Fire Safety
DIVISION OF
FIRE
ETY
STATE OF COLORADO
Contents
AdrninistmtkeAuthorizati»nfromnDFSandCDEM —. Error! Bookmark not dmfimed.ErrorUBookmark not
Emergency Resource Mobilization Summary .............................................................................................. 4
SECTION1— Plan Overview ...........................................................................................................................
5
SECTION2— Authority ..................................................................................................................................
G
SECTION3— Implementation .......................................................................................................................
6
SECTION4— Resources ...............................................................................................................................
11
SECTION5— Reimbursement .....................................................................................................................
12
APPENDIXA— Definitions ...........................................................................................................................
15
APPENDIX 8 —Activation Request Procedure ............................................................................................
18
APPENDIX C— Resource Request Message Form .......................................................................................
19
APPENDIX D— Initial Incident information .................................................................................................
2O
APPENDIX E —Colorado Incident Management Teams (IMT) ....................................................................
21
APPENDIX F —Colorado Land Search and Rescue Annex ...........................................................................
23
APPENDIX G- Delegation mf Authority from the Agency Having Jurisdiction (AH]) ..................................
24
APPENDIX G— Example Delegation of Authority .......................................................................................
25
APPENDIXH —Code of Conduct .................................................................................................................
26
APPENDIX |— Statutory References ............................................................................................................
27
APPENDIX ]— Colorado State Emergency Operations Center (SEOC) ......................................................
29
ApPEND[XK— RoesandRespmnsibUitiesofPhmnaryStateAgencies ------------------.
30
APPENDIX L—FEM8A Mutual Aid Agreements for Public Assistance and Fire Management Assistance-34
2
G�'0RA�O
u ' too
LL _
F1RE;
Dear Emergency Response Community Members:
O�OfadO
�Rlon of
aY
Prepwoda"s Pevvift Response Recovery
Attached is the finalized Colorado Emergency Resource Mobilization Plan for 2009. The
Mobilization Plan is an all -risk system for the allocation, mobilization, and deployment of
resources In the event of a disaster or local incident that requires more resources than
those available under any existing Inter jurisdictional or mutual aid agreement. This plan
will only be utilized after all local and mutual aid resources have been depleted or will be
imminently depleted.
We would like to thank the members of the Colorado Emergency Resource Mobilization
Committee for their commitment to public safety and the time and effort they dedicated to
revising the Colorado Emergency Resource Mobilization Plan for 2009.
Sincerely,
Kevin R. Klein, Director
Colorado Division of Fire Safety
Hans Kallam, Director
Colorado Division of Emergency Management
Emergency Resource Mobilization Summary
The plan employs a functional approach which.includes the assignment of responsibilities.
Requesting Agency Responsibilities:
1. Request activation of the Emergency Resource Mobilization Plan, through the Division of
Emergency Management, via direct verbal request from the County Emergency Manager
or as designated in this document using the State Emergency Operations Line
( 303) 279 -8855.
2. Seek assistance in implementing the Mobilization Plan from the Colorado Division of Fire
Safety (DFS) in the areas of technical assistance, coordination and management of resource
mobilization and development of strategic and institutional relations with partners.
3. Place Resource Orders for specific kinds and types of resources. Resource Typing Definitions
may be found online at http://www.dfs.state,co,us.
4. Manage the incident using National Incident Management System (NIMS).
5. Receive deployed personnel and equipment; make work assignments as needed.
6. Curing mobilization, the requesting agency submits a daily status (ICS -209) report to the
State EOC.
7. Within 14 calendar days after the demobilization of the incident, return all deployed
resources and provide an after - action report to CDEM.
8. Coordinate with the State EOC to request Federal /State reimbursement as appropriate.
Assisting Agency Responsibilities:
1. Pre -plan, and inventory personnel and resources.
2. Maintain workers' compensation and liability insurance coverage for those selected for
deployment to another jurisdiction.
3. Brief the resource(s) about what to expect, including all potential contingencies and a "worst
case" scenario.
4. Have the documentation needed for reimbursement for resources contributed to the incident
management effort.
5. C eploy and assist.
6. Cemobilize and return.
Key Provisions of the State Mobilization Plan
1. State, local, and private sector partners all have a critical role in Colorado's Resource
Mobilization Plan!
2. Resource mobilization has to be planned and sustained for it to succeed.
3. Active support and participation enhances local government self- sufficiency and improves
statewide disaster preparedness.
4. Participating agencies should update contact and resource information (inventory) at least
quarterly and keep status current.
5. Local jurisdictions should be prepared to implement the plan.
6. A full understanding of the Resource Mobilization Plan entails reading and comprehension of
the principles, functions and infrastructure of a broad -based plan for an effective, all hazard
emergency planning, and response and recovery capability.
7. J irisdictions should execute the Intergovernmental Agreement for Emergency Management.
8. All jurisdictions should conduct routine review and continuous refinement of existing plans
and programs.
9. If you have questions about updating your agency's information, please contact the Division
of Fire Safety at 720- 852 -6735 or website http: //dfs.state.co.us.
4
SECTIONI - Plan Overview
Purpose
The purpose of the Emergency Resource Mobilization Plan (Mobilization Plan) is to provide guidelines
to quickly identify, allocate, mobilize and deploy all -risk resources to any Colorado jurisdiction, in
the event an incident requires resources beyond those available under any existing inter -
jurisdictional or mutual aid agreement.
Scope
The Mobilization Plan is an all- hazard based plan used to provide resources to any incident beyond
local capabilities, which are necessary to protect life, property, the environment, and cultural and
economic resources. This plan pertains to requests for resources and does not reflect the protocols
for a disaster declaration.
Objectives
• To provide a system for efficient mobilizing, tracking, allocation and demobilization of
emergency resources.
• To ensure the requesting unit of government receives the proper equipment and qualified
personnel they have requested.
The Mobilization Plan:
Describes state organizations, resources, and the process for mobilization of resources in
response to an incident that exceeds the capabilities or capacity of local and mutual aid
resources.
Serves as an educational tool for all emergency response personnel to familiarize themselves
with the state mobilization system.
Establishes procedures for reimbursement for eligible costs incurred as allowed by statute for
resources mobilized under this plan.
STATE EMERGENCY RESOURCE MOBILIZATION IS NOT A REPLACEMENT
FOR LOCAL RESPONSE, AUTO /MUTUAL AID OR REGIONAL RESPONSE PLANS, NOR IS
IT A REPLACEMENT FOR THE NATIONAL INTERAGENCY WILDLAND FIRE PLAN.
All political subdivisions of the State are encouraged to enter into formal local and regional mutual
aid agreements, contracts with private sector vendors, and execute the State of Colorado
Intergovernmental Agreement for Emergency Management, as authorized by CRS 29 -1 -203
(vvvvvv.dola.state.co.us/dem/publicationsiaoreeriient.P-dt)-
Mutual aid agreements provide for rapid assistance from neighboring jurisdictions to meet the
immediate requirements of an incident requiring resources beyond those available from the local
jurisdiction. The key elements of mutual aid - quick response from closest resources - cannot be
provided by state mobilization. Rapid intervention by mutual aid resources can secure control over
an emergency incident that may otherwise continue to escalate.
Plan Revision
The Director of the Division of Fire Safety shall insure that on a biennial basis, the State Resource
Mobilization Working Group will review and update the plan, in coordination with state and local
partners. A drafting team will be formed to make recommendations to the Working Group and
feedback from all stakeholders will be included throughout the update process.
SECTION 2 - Authority
The Emergency Resource Mobilization Plan is required under 24- 33.5 -1210, C.R.S, which states:
"The Division of Fire Safety shall prepare and administer a statewide mobilization plan to provide for
the allocation and deployment of firefighting, emergency medical, and urban search and rescue
resources in the event of a disaster or local incident that requires more resources than those
available under any existing inter - jurisdictional or mutual aid agreement." In addition, the
Mobilization Plan specifically supports the Colorado Disaster Emergency Act of 1992 (24 -32 -2104,
C.R.S) and the Colorado Emergency Operations Plan.
Furthermore, the Mobilization Plan is administratively adopted by the directors of the divisions of
Fire Safety and Emergency Management.
More detailed statutory information may be found in Appendix I, page 31.
SECTION 3 - Implementation
The process to implement the Mobilization Plan begins at the local level. The Mobilization Plan can
be implemented, by an authorized individual, once it is determined that resources beyond what are
available locally or by existing agreements are needed. The process is described below and
graphically represented in the Resource Mobilization Flow Chart on page 8.
Authority to Request State Resource Mobilization
The authority to request state resource mobilization is vested in the:
• County Emergency Manager or Designee
• County Sheriff
• County Executive
• Board of County Commissioners
■ Emergency Manager of a municipality with a population exceeding 400,000
■ Emergency Manager of a municipality with a population exceeding 100,000 that also
eicompasses multiple counties.
• Tribal Emergency Manager
Incident Commander acting under a direct delegation of authority from any of the above.
Only these positions have been vested with the authority to request state resource mobilization.
The key prerequisite for requesting state resource mobilization under the Mobilization Plan is to
expend local and mutual aid resources prior to implementation.
The Incident Commander is responsible for incident management using NIMS and coordination of
resources assigned to the incident.
Mobilization can be initiated by any of the above authorities through the State Emergency
Operations Center (SEOC) at 303 - 279 -8855. The SEOC will assist any political subdivision in
implementing the Mobilization Plan at any time.
NIMS INCIDENT COMMAND SYSTEM
All incidents by which requests for mobilization are requested and authorized must
be managed and operated using the NIMS (National Incident Management System),
the Incident Command System's (ICS) primary component.
6
The State of Colorado Emergency Resource Inventory Report web site
( http a/ /dfs.state,co.us /Index.htm or https4/l www. co- mobilization.org /login.asox) will provide the
latest version of this guide, to include a listing of authorized points of contact, resource typing
definitions, the mobilization plan and the forms required for activation.
All Hazard Local Incidents
The Agency Having Jurisdiction (AHJ) initially responds and utilizes available local resources
following local protocols to manage the incident.
The AHJ will be involved and responsible for the management of the incident for the duration of the
incident, unless preempted by state or federal jurisdictions, regardless of the incident type or
complexity. The AHJ may delegate authority to an Incident Management Team (see Appendix E,
page 21)
Wildland Fires
For Wildland Fire incidents exceeding local capabilities, additional resources should be ordered
following local protocols and the process contained in their Annual Operating Plan (AOP). Additional
resources should first be ordered through the Interagency Dispatch System. If additional resources
are necessary and cannot be located in the Interagency Dispatch System, the Mobilization Plan
should be implemented. (See Resource Mobilization Flow Chart on page 8.)
Local Resources Expended
For all other incidents exceeding local incident management capabilities, additional incident
resources should be ordered following local and regional protocols and the Mobilization Plan.
Roles /Responsibilities:
Local governments will utilize available resources within their jurisdiction.
Local minimum response capability needs to be maintained for other incidents that might
a rise.
Implementation of the Mobilization Plan can be used for move -ups and back fill.
Mutual Aid Resources Expended
Use standard dispatch protocols to request resources from Mutual /Auto Aid partners. This
includes contracted agency assets acquired through written Mutual /Auto Aid agreements in
place with private entities.
Note: The size of the mutual aid network varies from agency to agency. It is important that mutual
aid agreements be formalized in writing prior to an incident.
Agency Having 3urisdiction Contacts Approved Emergency Manager for Assistance
Roles /Responsibilities:
■ Requesting agency AHJ is responsible for contacting the emergency manager or direct
designee.
• County resources, beyond those already involved in the incident, should be utilized next.
• When available county resources are expended, the approved emergency manager or
designee may request resources under the Resource Mobilization Plan. Verbal requests must
be followed with a written request for assistance.
■ A Resource Order Form should be completed by requesting agency (Form ICS -213 RR
Appendix C, page 19).
Figure 1, Resource Mobilization Flow Chart
Local resources
Incident
►
sufficient to
Yes ► Manage Incident
occurs
Manage Inc +dent 3
—
►
_ A
No
- -- No --
— - - --
Additlona� No
Wildland Fire?
Follow Annual
Yes ►' Operating Plan
111- Resources
Necessary ?
No
Yes
Manage Throuqh Yes
Land -based
Utilize Interagency
County Shenfi
Search and
Dispatch System ,
Rescue 7 '
No
EFF and WERF
No
'Addibonal\,
�� Additional
< Resources } - -_
Resources
local mutual
?
�----- --_TU6Gze
r`-
._--- ir0 - -- - -- --- -s�`W7—s-ar,
- - ►
Yes
No
f
Contact CSRB
'Additional
80G -59:i -2772
�` Resources
-
* Necessary 2'
I
`\ .yf
Yes
♦
Yes
Additional
Resources Yes ►
Additlonal''-
NecessarNj
Contact Approved
► Resources I
Local Emergency
Necessary3-
Manager
(� pg 6)
Contact CDEM
[Emergency
No
Yes
Line to
�
*
Activate
1
Mobilization Plan
Utilize county /
_303 - 279 -OM
regional assets 6
Manage Incident
Any
SEOC processes
resource orders
1
�
Demobilize
State
DFS departments
ROSS through
i
SEOP
CDEM requests federal
/'Additional
assistance and /or EMAC 4 - Yas -
— C Rewwoees
assistance
necessary
8
► Demobilize
i
A
► Manage Incident
A
No
Emergency Manager or Designee Requests Assistance through CDEM
Roles /Responsibilities:
• Local disaster declaration(s) is (are) prepared (if applicable) and appropriate forms are
initiated. A local disaster declaration does not have to be made in order to implement the
Mobilization Plan. It is understood that a small -scale or non - emergency incident may require
specialized resources that are not available locally or through mutual aid and that the
Mobilization Plan can be implemented for those necessary resources.
• A Resource Order Form (Form ICS - 213 RR, Appendix C, page 19) is completed by
requesting agency via the county emergency manager.
• Local governments are responsible for communicating which resources are currently
involved, and knowing what types of resources are being requested and their anticipated
assignment. CDEM duty officer confirms request and initiates State EOC /MACC activation as
appropriate.
• When requesting activation of the plan, complete the ICS 213 RR (Appendix C) using
resource typing definitions with specific job assignments for responding resources, travel
radio channel, AHJ point of contact and contact numbers, and staging area location and
address.
■ CDEM and DFS will provide technical assistance for resource ordering.
• An Initial Incident Information Form (Appendix D, page 20) should be provided to CDEM as
soon as is practical.
State Emergency Operations Center (SEOC) /Multi Agency Coordination Center (MACC)
Activated
The SEOP is the primary and general plan for managing incidents and details the coordinating
structures and processes used during emergencies in Colorado.
Roles /Responsibilities:
Colorado Division of Emergency Management (CDEM)
• Manages and coordinates State emergency operations and, when necessary, Federal
resources;
• Operates the State Emergency Operations Center (SEOC);
■ Notifies DFS to activate the Mobilization Plan;
■ Coordinates with State departments for state resource assignments; and,
• Collects information for situational awareness.
Colorado Division of Fire Safety (DFS)
• Maintains resource inventory and the Resource Ordering and Status System (ROSS);
• Responds to the SEOC when requested by CDEM;
• Assists the Incident Commander in identifying resource needs, as necessary;
• Processes resource orders received in the SEOC; and,
• Assists CDEM as necessary.
Note: SEOC /MACC may consist of a single staff person or be staffed to full capacity, dependent
upon the scope of the incident.
SEOC Fills Order
Roles /Responsibilities:
• The SEOC will assign a State of Colorado incident number, generate a Resource Order and
Resource Order Number, and locate the appropriate resource(s).
• The resource will be assigned a request number generated from the appropriate local
dispatch center. The local dispatch center will contact and begin the mobilization of the
resource.
• Confirmation of the requested resources and its travel information will be relayed back
through these channels to notify the requesting AHJ.
0
• Assisting agencies are responsible for advising the State EOC of any need for backfill of
mobilized resources. The SEOC will generate a Resource Order and locate the closest
available resource(s) meeting the needs of the backfill request.
Note: Based on the requested resource and size of the incident, appropriate levels of staffing to
support the SEOC will be determined. The SEOC may activate resources through a department
operations center, interagency dispatch center, local dispatch center, local EOC, or mission
assignment to a State agency.
State Agency Assistance
All State departments are mandated under the authority of Colorado Disaster Emergency Act of
1992 and the SEOP to carry out assigned activities related to mitigating the effects of a major
emergercy or disaster and to cooperate fully with each other, CDEM and other political subdivisions
in provicing emergency assistance. Each State department develops and maintains its own internal
emergercy operations plan, specific procedures and checklists necessary for accomplishing assigned
tasks. State departments retain administrative control of their personnel and equipment when
tasked to support other State departments or local jurisdictions. State departments shall maintain
detailed logs of personnel and other costs for possible reimbursement and shall provide the
information to the Incident Commander.
State Resources Expended
Roles /Re sponsibilities:
• Iii the event all available resources within the State have been depleted or mobilization of
resources from an adjoining State allows for quicker response, orders will be placed through
the appropriate CDEM defined ordering process such as the Emergency Management
Assistance Compact (EMAC) for State -to -State mobilization.
Demobilization
It is the responsibility of the incident commander to be fully aware of the extent and capacity of
resources at his or her disposal. The demobilization process is as important as mobilization in
maintaining the incident commander's knowledge of resources available at any given time. The
incident commander is responsible for ensuring that a demobilization plan is developed and
preferably distributed 24 hours prior to the first anticipated release. The plan will involve personnel
from all [CS functions in order to provide full resource accountability.
Effective demobilization requires that personnel sign out of service and depart from the incident
scene in an organized and responsible manner. To facilitate an orderly and cost effective
demobilization process, an accurate and complete compilation of records of time, supplies, and
equipment expended in handling an emergency incident is essential.
1. All mobilized personnel will insure that their demobilization orders are validated by the Plans
Section;
2. All supervisors will verify all personnel are accounted for, all equipment is properly accounted
for, and all forms are properly completed and signed;
3. Demobilization will include stops at the logistics and finance sections. This is the time to
communicate and sign -off on all emergency repairs on equipment. (The Finance Section
Chief must approve of these prior to demobilization.);
4. T,ie Demobilization Unit Leader will inform the SEOC when resources are released,
a iticipated travel route, and estimated time of return; the State will notify the home agency.
5. Demobilized resources will return directly to their home agency or other assignment; and,
6. All personnel will complete the required forms and reports of their assigned position.
10
Debriefing
Debriefing should assemble critical information and lessons learned for future reference and areas of
improvement.
Debriefing should consist of:
1. An assessment of hazardous materials encountered or involved, and a report of personnel
exposure records;
2. An evaluation of personnel and confirmation status of any injuries or illness prior to release.
May include critical incident stress activities and follow -up personnel names and phone
numbers for future critical incident stress debriefing;
3. A summary of activities of each section and strike team, task force, or other personnel and
equipment, including topics for follow -up and positive reinforcement of their part in the
incident. (Written performance evaluations establish a clear understanding of how well the
incident was managed by personnel so that areas for improvements can be readily
identified.)
SECTION 4 - Resources
Mobilized Resources
Time Commitment: The minimum time commitment for personnel and resources is 72 hours
(excluding travel time), unless other arrangements have been made between the Incident
Commander and the assisting agency. Responding agencies may, at their option, arrange for partial
or full crew replacements after 72 hours.
Personnel: Mobilized personnel must be:
1. Trained, qualified, and experienced in the positions for which they are mobilized.
2. Self sufficient for 24 hours. Fully equipped with required personal protective equipment
(PPE) and safety equipment.
3. Physically conditioned and fit to perform the tasks assigned.
Note: It is recommended that personnel have a travel kit as referenced in Appendix A.
Apparatus /Vehicles /Equipment
Mobilize reliable and serviceable units.
Units found to be unreliable and /or unsafe may be decommissioned by the Ground Support
Unit at any time. Decommissioned units are not eligible for any payments until returned to
service by the Ground Support Unit.
Private Sector Resources
Private sector resources may contract with local jurisdictions and, under the terms and conditions of
that agreement, become a resource of that jurisdiction. These private contract resources may then
be mobilized as a local jurisdiction resource. In such a case, the resource is identified as being from
the local jurisdiction, and the Mobilization Plan governs all practices, payment conditions, and rates,
just as it does for all other state mobilization resources.
Under certain conditions, the State EOC may order and /or contract for commercially available
resources as needed by competent local authority to alleviate threats to life, property, and the
environment.
11
incident Management Teams
An all- hazard Incident Management Team (IMT) consists of personnel from appropriate disciplines
(fire, rescue, emergency medical, hazardous materials, law enforcement and public health) trained
to perform the functions of the Command and General Staff in the Incident Command System.
These functions include Command, Operations, Planning, Logistics, and Administration /Finance, as
well as Safety, Public Information, and Liaison. Members of the initial responding departments
often fill these functions; however, the size, complexity, or duration of an incident may indicate the
need for an IMT to support them.
There are five types of IMTs. The level of training and experience of the IMT members, coupled with
the identified formal response requirements and responsibilities of the IMT, are factors in
determining the "Type ", or level, of IMT. Type 1 and Type 2 IMTs, are organized and tracked at a
national level. Type 3 IMTs are a standing team of trained personnel from different departments,
organizations, agencies, and jurisdictions within a state or DHS Urban Area Security Initiative
(UASI) region, activated to support incident management at incidents that extend beyond one
operational period. In Colorado, Type 3 IMTs are formed through the Colorado State Emergency
Resources Mobilization Program, IMT Subcommittee. (For more information of IMTs, see Appendix
E, page ?1.)
Type 3 IMTs do not replace local emergency managers and Incident Commanders, but they assist
under a Delegation of Authority Agreement. The purpose of the Delegation of Authority is for the
IMT to manage the incident from objectives provided by the AHJ, i.e., legal command and incident
decision authority, to the recipient of the delegation, in this case to a designated Incident
Commander (IC). Control and management of the incident will be in accordance with prescribed
instructions and limitations the AHJ establishes. (See Appendix F, page 21, for more information.)
SECTION 5 - Reimbursement
Reimbursement
In the absence of pre- existing agreements and /or contracts the following shall apply:
Expectations for Reimbursement
Reimbursement will only apply in situations where local and mutual aid resources have been
deployed, mutual aid period has expired, and additional resources are needed and not available at
the local level. In such cases, requests will be coordinated at the approved emergency
management level, prioritized and forwarded to the State Division of Emergency Management
(CDEM). Governmental, non - governmental and private industry (private sector) resources
responding to a formal CDEM request (resource order) can expect reimbursement for reliable and
serviceable equipment and reimbursement for qualified operators and support personnel as
specified herein. Rates are based upon recognized governmental and industry standards and any
future rate changes reflected in the standards will apply to Colorado's rate structure.
Reimbursement will be in accordance with Interagency Incident Business Management Handbook,
Chapters 10 and 20, most recent edition. The Rocky Mountain /Great Basin and State of Colorado
Supplements shall apply.
Reimbursement for Equipment Resources and Personnel
In order to ensure the efficient and effective acquisition and provision of equipment resources, the
following will be the reimbursement structure for equipment mobilized by CDEM. Equipment rates
specified in this section shall be exclusive of the personnel necessary to operate and /or maintain the
12
equipment resources. The referenced rate structure will be enforced in the absence of other pre-
existing agreements or contracts.
Units of Government
The following rates shall apply to resources supplied by the State of Colorado, counties, cities,
towns, municipalities, special districts, and other units of government. (It is the intent that public
agencies who mobilize through this plan be reimbursed as close as possible to their actual cost of
doing business.) Equipment is eligible for reimbursement after the end of the predefined mutual aid
timeframe unless reimbursement is covered by a pre- existing agreement.
The reimbursement rate for equipment supplied by units of government shall be the rate agreed to
in a current and approved Colorado Cooperative Resource Rate form (CRRF). If no CRRF exists, the
rate shall be the rate established by CDEM. The reimbursement rate is intended to cover the total
reimbursement available for the cost of ownership, depreciation, maintenance, repair, fuel and oil.
The reimbursement rate is exclusive of the personnel component.
Units of Government will be reimbursed for personnel who are regular employees of units of
government at 1.5 times the employee's normal, burdened, overtime rate. This shall be the only
reimbursement for all labor costs associated with providing the personnel component to operate and
support the provided equipment.
Units of Government will be reimbursed for personnel who are not regular employees of the units of
government at the applicable Administratively Determined Rate (AD Rate) provided for in the
Interagency Incident Business Management Handbook, Chapter 10 including the State of Colorado
and Rocky Mountain /Great Basin Supplements. Liability is based upon state statute. In the absence
of a state declaration, financial liability is upon the requesting agency as per state statute.
Private Sector Resources
The reimbursement rate for equipment supplied by the private sector vendors will be the equipment
rental rates agreed to in preexisting contracts with the state or its political subdivisions, or
preexisting contracts within the Inter Agency Dispatch System. In the absence of a preexisting
contract, the reimbursement rate will be the equipment rental rates published in the Equipment
Watch, Rental Rate Blue Book plus fifty percent (50 %). The reimbursement rate is the total
reimbursement available for the cost of ownership, depreciation, maintenance, repair,
transportation, fuel and oil. The reimbursement rate is exclusive of the equipment operator and
support personnel component.
When equipment operators and support personnel are supplied by the private sector equipment
vendor, their cost will be reimbursed at the prevailing Davis -Bacon Act Rate. This reimbursement
shall be the only reimbursement for all labor costs associated with providing the personnel
component to operate and support the provided equipment. Current State per diem rates will be
used, unless there is another agreed upon rate.
Comp Claims
All comp claims under this plan will be filed and governed by processes established in the National
Wildland Coordinating Group (NWCG) Interagency Incident Business Management Handbook,
chapter 70, and latest version.
13
Methods for Seeking Reimbursement
When a State Disaster or Emergency is declared, the State of Colorado, Department of Local
Affairs, Division of Emergency Management is responsible for payment of all resources ordered
throuoh the State Emergency Operations Center and provided by any governmental, non -
governmental and /or private sector source in response to State support of an incident. It is
understood that cost for such incidents will be shared by local, state and possibly federal
governrrents. It is essential that CDEM track all incident resources assigned to the incident make
timely payment to those providing resources at the State's request, and pursue local, state, and
federal cisaster declarations as necessary to ensure appropriate costs share. The AHJ is responsible
for tracking all resources assigned to the incident and their costs and making appropriate cost share
reimbursement to the Division of Emergency Management.
In the absence of a State of Colorado Disaster Declaration, the reimbursement relationship is
between the ordering (AHJ) and the sending agencies /organizations.
Equipment rental sourced from either units of government or the private sector shall be managed in
accordance with the Chapter 20, Interagency Incident Business Management Handbook, most
recent edition including the Rocky Mountain /Great Basin and State of Colorado Supplements.
Equipment operators, sourced either from units of government or the private sector shall be
managed and shall account for their time in accordance with Chapter 10, Interagency Incident
Management Handbook, most recent addition including State of Colorado and Rocky Mountain /Great
Basin Supplements.
Situations in which Reimbursement Will Not Occur
If any of the following situations and circumstances exists, reimbursement may not occur:
1. Resource was not formally ordered by the State DEM on behalf of a local incident and
Resource Order Number.
2. Resource was available to the AHJ by signed mutual aid agreement.
3. T,ie sending agency /organization specifically requests not to be reimbursed for personnel or
equipment.
4. Sending agency /organization does not submit a timely request for reimbursement with
required supporting documentation, generally within 30 days of the close of the incident.
Important Note: Incidents with a Federal Disaster Declaration
For incidents with a federal disaster declaration, reimbursement will be limited to that allowed under
FEMA Disaster Assistance Policy 9523.6, see Appendix L, page 34.
14
APPENDIX A - Definitions
The following are definitions of terms used in the Colorado State Emergency Resource Mobilization
Plan.
Agency Having Jurisdiction (AHJ) - The agency having jurisdiction and responsibility for a
specific geographical area, or a mandated function.
Agency Representative - An individual assigned to an incident from an assisting or cooperating
agency that has been delegated authority to make decisions on matters affecting that agency's
participation at the incident. In ICS, Agency Representatives report to the Incident Liaison Officer.
Allocated Resources - Resources dispatched to an incident.
Annual Operating Plan - Sets forth standard operating procedures, agreed procedures, and
responsibilities to implement cooperative wildfire protection on all lands within a county. It is a
working document compiled each year by wildfire agencies participating in the Plan, and shall be
attached to and considered part of the Interagency Cooperative Fire Protection Agreement,
Appropriate Response - The planned strategy for action (in terms of the type, amount, and timing
of resources) on an incident which most efficiently meets incident management objectives under
current and expected conditions. The response may range from a strategy of prompt control to one
of containment or confinement.
Assembly Point - A designated meeting location for mobilized resources.
Assisting Agency - An agency directly contributing tactical or service resources to another agency.
Available Resources - Resources available to respond to incidents beyond their local mutual aid
area for a specified extended duration of time.
Coordination Center - A facility that is used for the coordination of agency or jurisdictional
resources in support of one or more incidents. For the purposes of the Colorado Emergency
Resource Mobilization Plan this refers to the Rocky Mountain Interagency Coordination Center.
Department Operations Center - A facility operated by a state department to coordinate
departmental assets in support of an incident.
Incident - An occurrence either human caused or by natural phenomena, that requires action by
emergency service personnel to prevent or minimize loss of life or damage to property and /or
natural resources.
Incident Commander - The individual, by delegation of authority, responsible for the management
of all incident operations at the incident site.
Incident Command System (ICS) - A standardized on -scene emergency management concept
specifically designed to allow its users to adopt an integrated organizational structure equal to the
complexity and demands of single or multiple incidents, without being hindered by jurisdictional
boundaries.
Incident Management Team (IMT) - An organization of overhead personnel operating within the
Incident Command System with responsibility for the management of resources to effectively
accomplish objectives determined for an incident, under the direction of the Incident Commander.
15
Interagency (IA) Dispatch Center - A facility from which resources are assigned to wildland fire
incident,;. For the purposes of the Colorado State Emergency Resource Mobilization Plan this refers
to the IA Dispatch Centers located in Craig, Grand Junction, Montrose, Durango, Ft. Collins and
Pueblo.
Inter Agency Dispatch System - A system of interagency agreements and interstate compacts
designed to provide resources to wildfire incidents.
Local Dispatch - Dispatch offices representing local city /county government emergency response
resources. Responds to local incident requests for resources.
Mobilization - The process and procedures used by all organizations (federal, state, and local) for
activating, assembling, and transporting all resources that have been requested to respond to or
support an incident. Normally beyond local and pre agreed upon automatic aid and /or mutual aid.
Mobilization Center - An off - incident location at which emergency service personnel and
equipment are temporarily located pending assignment, release, or reassignment.
Multi- Agency Coordination (MAC) Group - Representatives of involved agencies and /or
jurisdictions who come together to make strategic decisions regarding the prioritizing of incidents,
and the allocation of resources. When activated, the MAC Group has the responsibility for
coordination of assisting agencies in support of a multi- agency or multi - jurisdictional environment.
Multi- Agency Incident - An incident where one or more agencies assist a jurisdictional agency or
agencies.
Multi - Jurisdictional Incident - An incident requiring action from multiple agencies that have a
statutory responsibility for incident mitigation.
Mutual Aid Agreement - Written agreement between agencies and /or jurisdictions in which they
agree to assist one another upon request, by furnishing personnel and equipment.
National Incident Management System (NIMS) - Developed by the U. S. Department of
Homelard Security Secretary, NIMS establishes standardized incident management processes,
protocol;, and procedures that all responders - Federal, state, tribal, and local - use to coordinate
and conduct response actions.
Operational Period - A defined time period, e.g. 0600 to 0600 hours, in which a specific set of
objectives are established for managing incident activities and for which specific resources and
personnel are assigned to those activities, as determined by the incident commander.
Preparedness Levels - Planned levels of readiness dependent on incident activity, weather, hazard
threat, and resource availability.
Resource Kind - A classification of resources in the incident command system which refers to
function; e.g. hand crew, helicopter, engine, and dozer.
Resource Request Number - A unique number assigned by the agency dispatching the resources
to the incident. Every resource requested for an incident must have an Order Number assigned to
it. The resource order number provides the legal authorization for the movement of incident
requested resources and is the reference for all claims.
Resource Type - Refers to resource capability. A Type 1 resource provides a greater overall
capability due to power, size, capacity, etc., than would be found in a Type 2 resource.
16
Resources - Personnel and major items of equipment available or potentially available to be
assigned to incidents. Resources are described in the incident command system by kind and type.
Single Resource - An individual, a piece of equipment and its personnel complement, or a crew or
team of individuals with an identified work supervisor that can be used on an incident.
Staging Area - Locations set up at an incident where resources can be placed while awaiting a
tactical assignment.
State Emergency Operations Center (SEOC) - A facility operated by the Colorado Division of
Emergency Management to coordinate the overall response of state government agencies and
assets in support of an incident.
State Emergency Operations Plan (SEOP) - The state level plan for actions to be taken by
government and citizens when disaster threatens or strikes. It consists of assignment of
responsibilities to state agencies, coordinating instructions, staffing, essential facilities, and general
operations common to most major emergencies.
Strike Team - Specified combinations of the same kind and type of resources, with common
communications and a leader. For example, a Type 1 Engine Strike Team generally consists of 5,
Type 1 Engines (meeting the minimum equipment and manning standards) under the control of a
Strike Team Leader.
Task Force - A combination of single resources assembled for a particular tactical need, with
common communications and a leader.
17
APPENDIX B - Activation Request Procedure
1. Notify the Colorado Division of Emergency Management (CDEM) Duty Officer at the State
Emergency Operations Center (EOC) (303) 279 -8855.
2. Colorado Division of Emergency Management (CDEM) will ask for the following information:
• Incident Name
■ Your name and agency
• Contact information (phone /cell /pager)
■ Type and location of incident
• Situation description
■ Confirmation that local and mutual aid resources are expended or depleted
• Contact information for Incident Commander
• What type of equipment is being requested and
■ What is the purpose for the equipment (sometimes another type of might be available
with the same capability)
• What is the weather in the area?
• Contact either of the following individuals:
• Bill Miederhoff, Resource Mobilization Manager, Division of Fire Safety
Work 720 - 852 -6744
Cell 720 - 219 -3411
Office Fax 720 - 852 -6756
Kevin Klein, Director, Division of Fire Safety
Work 720 - 852 -6737
Cell 303 - 229 -0602
Marlinda Acevedo, Third Tier Contact, Division of Fire Safety
Work 720 - 852 -6743
Cell 720 -255 -3554
• Enter Incident information and request into WebEOC
• Contact Operations Manager, Division Director, or Public Information Officer
3. T -ie Mobilization Unit will be activated, contact the incident commander, or designee, and
request the following information:
• Quantity, kind and type of resources required
• Specific assignment or job duties of requested resource
■ Specific reporting location and contact (staging area)
■ Requested time of delivery
■ Communications plan or needs, including travel channel
• Person /title making request
• Initial incident information forms (Appendix G)
Additional requests for resources from the incident commander will come directly to the Mobilization
Unit.
18
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APPENDIX D - Initial Incident Information
INITIAL INCIDENT INFORMATION
❑ initial
INCIDENT NAME:
Information as of:
Date: Time:
1:1 Update
NAME OF INCIDENT COMMANDER:
Call -Back Ncmber(s) of person reporting the incident:
INCIDENT INFORMATION AND POINTS OF CONTACT
Location:
Mobilization Point/Assembly Area:
Contact: Phone:
INCIDENT INFORMATION__
Short Location Description: Lat/Long:
❑ Accident Aircraft ❑ Accident - Marine ❑ Accident - Rail
❑ Accident Structure ❑ Accident - Vehicle ❑ Earthquake
❑ Emergency Stabilization /BAER ❑ Fire - Debris /Product ❑ Fire - Prescribed
❑ Fire - Structure ❑ Fire - Vehicle ❑ Fire - Wildfire
❑ Fire Rehabilitation ❑ Flooding ❑ Hazard - Biological/Toxic
❑ Hazard - Explosive /Electrical ❑ Hazard - Flammable ❑ Hazard - Radioactive /Nuclear
❑ Mass Earth Movement/Avalanche ❑ Other Support ❑ Preparedness /Preposition
❑ Program Support - Law Enforcement ❑ Program Support - Management ❑ Program Support - Resource
❑ Public Assist - Community ❑ Public Assist - Infrastructure ❑ Public Assist - Public Service
❑ SAR - Marine ❑ SAR - Medical Assist ❑ SAR - Urban
❑ SAR - Wi,dland ❑ Severe Winter Weather ❑ Thunderstorm/Tornado /Wind
❑ Training Classroom ❑ Training - OJT ❑ Training - Proficiency
❑ Training Simulation ❑ Tsunami ❑ Volcano
Threat to Human Life /Safety:
❑ Evacuations in progress ❑ No evacuation imminent ❑ Potential future threat ❑ No likely threat
Resources threatened (kind(s) and value /significance):
Significant events today (closures, evacuations, significant progress made, etc.):
Injuries/Casualties: ❑ SAR Underway
Notes:
COMMITTED RESOURCES
Resources
Agency <
TOTALS
Kind/Type of Resource ?
SR
ST
SR
ST
SR
ST
SR
ST
SR
ST
SR
ST
SR
ST
SR
ST
SR
ST
TOTAL
I
Cooperating Agencies:
ENVIRONMENTAL INFORMATION
Current Weather: Predicted Weather:
WS mph /kph 7e Air E WS mph /kph Temp E
WD RH % WD RH _ %
Conditions:
repared By:
Pate/ Time Prepared INITIAL INCIDENT INFORMATION
WE
APPENDIX E - Colorado Incident Management Teams (IMT)
In the United States there are five types of Incident Management Teams, two of which, Type 1 and
Type 2, are organized and tracked at a national level. An IMT is made up of the command and general
staff members in an incident command system (ICS) organization. Persons that fill these command
positions for various types of incidents or events have the necessary training and experience to fulfill
the specific roles and responsibilities of their ICS position.
General Capabilities of Incident Management Teams
All- hazards IMT consists of personnel from appropriate disciplines (fire, rescue, emergency medical,
hazardous materials, law enforcement and public health) trained to perform the functions of the
Command and General Staff in the Incident Command System. These functions include Command,
Operations, Planning, Logistics, and Administration /Finance, as well as Safety, Public Information, and
Liaison. Members of the initial responding departments often fill these functions; however, the size,
complexity, or duration of an incident may indicate the need for an IMT to support them.
The level of training and experience of the IMT members, coupled with the identified formal response
requirements and responsibilities of the IMT, are factors in determining the "Type ", or level, of IMT.
The IMT types are:
Type 5: Local Village and Township Level - typically a "pool" of primarily fire or law enforcement
officers from several neighboring departments trained to serve in Command and General Staff
positions during the first 6 -12 hours of an incident.
Type 4: City, County or Fire District Level - a designated team of fire, EMS, and possibly law
enforcement officers from a larger and generally more populated area, typically within a single
jurisdiction (city or county), activated when necessary to manage a complex incident during the first
6 -12 hours and possibly transition to a Type 3 IMT.
Type 3: State, Multi- County, or Metropolitan Area Level - a standing team of trained personnel from
different departments, organizations, agencies, and jurisdictions within a state or UASI region,
activated to support incident management at incidents that extend beyond one operational period.
Type 3 IMTs will respond throughout the State or large portions of the State, depending upon State -
specific laws, policies, and regulations. The teams are deployed to assist local jurisdictions and
manage an incident to its completion or transition to a Type 1 or 2 IMT.
Generally Type 3 teams come with 8 to 20 members. Currently there are three recognized Type 3
IMTs in Colorado.
Type 2 National and State Level - a Federally- or State - certified team; has less staffing and
experience than Type 1 IMTs, and is typically used on smaller scale national or state incidents. Several
dozen Type 2 IMTs are currently in existence, and are organized by Multi State Interagency
Coordinating Groups. These teams are primarily available for wildfires. On a limited basis they may
deploy to all hazard incidents when there has been a Presidential (Stafford Act) declaration.
A Type 2 IMT will come to an incident with approximately 25 to 30 members and is considered to be
most effective at smaller and less complex incidents. Type 2 teams are formed within zones or sub -
geographic areas of the larger geographic area. As a general rule, Type 2 teams manage incidents
with approximately 200 to 500 people assigned to the incident.
Type 1 National and State Level - a Federally- or State - certified team; is the most robust IMT with the
most experience; is fully equipped and self- contained. Sixteen Type 1 IMTs are now in existence.
These teams are supported by Multi State Interagency Coordination Groups, but managed by the
21
National Interagency Fire Center in Boise, Idaho. Their primary mission is wildfire and also, on a
limited basis, is available for all hazard incidents under a Stafford Act declaration.
A Type 1 IMT will come to an incident with approximately 35 to 40 core members and be able to
manage the largest incidents, including those involving branching for effective span -of- control and
large scale aviation operations. Their experience with multiple jurisdictions and agencies, complex
fiscal situations, high profile public and media events, and sheer size of organizations typically
associated with the largest incidents are frequently the reason Type 1 teams are assigned.
State Level Utilization of Type 3 IMTs
Basic Assumptions
• CDEM is the lead agency charged with activation and mobilization of teams at a State Level. A
team may deploy within its area of responsibility when requested locally.
• CDEM will order IMT and provide them with an initial Delegation of Authority. (See Appendix
C.) this should be directly below 15t bullet
• CDEM is responsible for communication with Agencies having Jurisdiction (AHJ) to determine
status of ongoing incident and their initial needs. This information will be given to an IMT and
will help determine staffing and specialty needs.
• Local /Regional CDEM representatives are the primary points of contact with AHJ. CDEM
representatives serve as the primary communication link to the State CDEM and serve as the
State's local line officer.
• CDEM is responsible for pursuing disaster funds through local /State /Federal sources.
• CDEM is responsible for coordination with other State Agencies and to activate a State level
Multiple Agency Coordination Center (MACC) when those resources are needed.
• IMTs deployed by CDEM are to be considered State resources for financial costs.
Purpose and Scope of the Initial Delegation of Authority from CDEM
• The purpose of the Initial Delegation of Authority is to provide the IMT with basic information
when mobilizing: What, Why, When, Where the team is being mobilized.
• Minimal /initial approved team size and will include considerations for technical specialists.
Expect minimum 72 hour deployment.
• IMT operating budget and instructions for travel, lodging, meals, etc.
• Instruct the team to communicate with the AHJ to determine incident objectives, complexity,
required resources, timeframe requested for team arrival and transition, etc.
• Instruct the team to receive a Delegation from the AHJ. This and the initial delegation will
include a provision for the team's reporting requirements with CEDM local /regional
representatives.
• Help the AHJ build capacity for responding to future incidents.
• Upon demobilization from the incident, receive an evaluation of the IMT's performance from the
AHJ.
Complexity Analysis
Complexity of incidents can vary in scope and requirements for numbers of responding personnel.
Teams responding to an incident must analyze complexity to insure safety of local residents and
responding personnel. This analysis can also help justify the number of personnel needed for
response.
Given that incidents in Colorado will rarely reach a level sufficient for a Stafford Act (Presidential)
declaration, Type 3 IMTs will manage the majority of large incidents. It is possible that these Type 3
IMTs will manage an incident so complex that it goes beyond the scope of their training and
capabilities. The analysis is intended to help teams recognize levels of complexity in order to react
proactively and avoid serious consequences.
22
APPENDIX F - Cobrado Land Search and Rescue Annex
In Colorado, land search and rescue (SAR) is the statutory responsibility of county sheriffs. Most
counties with significant land search and rescue activity, have a local search and rescue team that
operates under the authority of the county sheriff.
The Colorado Search and Rescue Board (CSRB) is a statewide organization consisting of member
search and rescue teams, individual members, and organizational members (primarily county sheriffs).
CSRB is charged by the state Division of Emergency Management (DEM) with several important state
level land search and rescue functions, and has performed these functions for more than 30 years:
1. State search and rescue coordinator function.
a. State SAR coordinators respond to SAR resource requests from local sheriffs and SAR teams
and locate the closest appropriate SAR resource to satisfy the request. They may be contacted 24
hrs /day at 800 - 593 -2772. Coordinators use the state SAR coordinator's resource list and the state all
hazard resource database to locate and provide SAR resources requested by local sheriffs and /or
teams. These resources typically include foot searchers (2/3/4 season and low /high altitude), 4
season technical rescue teams, rotary and fixed wing aircraft, SAR dogs (air scenting, trailing,
tracking, cadaver, avalanche), ATV's, snowmobiles, aircraft emergency locator beacon tracking teams,
swift water SAR assets, etc. as well as specialized resources such as infra -red sensors, snowcats, etc.
SAR resources requested from and provided by the state SAR coordinator are largely volunteers, and,
volunteers do not expect reimbursement from the requesting entity.
b. SAR coordinators have extensive SAR experience and can often also provide guidance and
advice to assist local SAR coordinators, when asked. State SAR coordinators are nominated by their
individual SAR teams, endorsed by their respective county sheriffs and the CSRB, and appointed by
the governor. More than half of the current 10 state coordinators have in excess of 25 years of
individual experience managing land search and rescue incidents. Individual coordinators are on duty
24 hrs /day for a 7 day period, starting at noon on Friday, and should respond to calls to the 800
number within 10 -15 minutes. Each coordinator typically handles 1 or 2 mutual aid requests (and /or
AFRCC coordination calls) during each week duty period.
2. Overhead team assistance. Most land SAR incidents are resolved by the local jurisdiction
in less than 24 hrs, but, occasionally, incidents may continue for multiple operational periods. CSRB
can supplement local SAR management capabilities, if requested - either by providing single ICS
position resources or by providing a more complete overhead team to manage the land SAR incident
under a delegation of authority from the authority having jurisdiction (AH]). The CSRB land SAR
overhead team uses the NIMS Incident Command System (ICS); unique SAR management functions
(and forms) are included in many of the ICS positions.
3. Statewide SAR training. CSRB has an extensive statewide land SAR training program.
Courses are offered periodically at locations around the state and at a statewide conference and
training academy offered each summer on alternating years. Most of the courses offered are taught
and recognized nationally. For additional information concerning land SAR training, see
www.CSRB.org.
23
APPENDIX G - Delegation of Authority from the Agency Having
Jurisdiction (AHJ)
Purpose and Scope of the Delegation of Authority
The purpose of the Delegation of Authority is for the IMT to manage the incident from objectives
provided by the Requesting Agency AHJ (i.e. legal command and incident decision authority) to the
recipient of the delegation, in this case to a designated Incident Commander (IC). The Delegation of
Authority is a written delegation for management of the incident to the designated IC. Control and
management of the incident will be in accordance with prescribed instructions and limitations.
The Delegation of Authority provides:
1. Delegation (from the Requesting Agency(s) having Jurisdiction) of full or partial responsibility
and authority for incident management under prescribed terms and conditions.
2. Terms, conditions and limitations of the authority granted.
3. Local policy (established in view of legal, financial, and political considerations).
4. Delineation of line of authority (source of continuing local direction).
5. Special considerations for control and management
6. Direction for unified command.
7. Documentation requirements.
8. Direction for media relations and approval of releases.
9. Termination conditions.
10. Other terms and conditions established by the AHJ administrator.
11, CDEM will appoint an agency representative
A Delegation of Authority may only be granted by official action of the political governing body of the
AHJ. However, it may, by appropriate resolution, entrust the power to make that delegation to a
specified jurisdiction official (e.g. city manager, mayor, police or fire chief or Sheriff) upon certain
conditions, thus assuring timeliness and continuity of effective management and control. For
maximum effectiveness, a procedure for the timely granting of a Delegation of Authority should be in
place zs an emergency planning measure.
Understand that a Delegation of Authority is not an abdication of responsibility or authority, but rather
a means of assurance in an unusual emergency setting by providing for an assignment with prescribed
conditions and limitations. The authority granted must be broad enough to ensure that local policy
and priorities can be effectively and feasibly implemented. Accountability must be provided for,
limitations as to scope, time and /or incident may be included, and the power of review and termination
retained in the Delegation of Authority.
24
APPENDIX G - Example Delegation of Authority
Incident Name
is assigned as
(name of designee)
(position delegated)
As Incident Commander, you are hereby delegated full authority and responsibility for managing the
emergency activities within the framework of law, agency policy, and direction provided.
Your primary responsibility is to organize and direct your assigned resources for efficient incident
management.
Specific considerations for this incident covering control and management and other concerns are:
This Delegation of Authority shall terminate upon written notice from the undersigned granting
authority.
Local Incident Commander Title
Agency
Date/Time
25
APPENDIX H - Code of Conduct
It is the duty of personnel mobilized under the Mobilization Plan to maintain high standards of
performance and conduct that will promote public trust and provide the best possible service to the
citizens of Colorado. Personnel are expected to demonstrate cooperation, efficiency, integrity, and
accountability in the performance of their duties. It is expected that all mobilized resources will
conduct themselves in a professional manner, meet the performance standards of their position and
comply with all local, State and federal laws.
Your actiohs, attitude, and work ethic will be scrutinized by those with whom you work and interact
and by the citizens being served. You represent the State of Colorado, your county, your city, or your
department as an individual and as a team member. Work hard, learn as much as you can, and come
home safe.
Specific expectations:
• Adhere to applicable safety standards. All mobilized individuals have a responsibility to each other
to he alert to and communicate all safety hazards and near misses to the immediate supervisor or
the incident management team safety officer. All injuries incurred while mobilized must be
immediately reported to the immediate supervisor.
• Adhere to the chain of command, become familiar with whom you are working, follow directions,
anc keep your supervisor informed. You are responsible for understanding your assignments and
instructions. If in doubt, immediately ask for clarification.
• Drive vehicles in a safe and courteous manner at all times. Use all appropriate safeguards,
including backing guides.
• Wear your PPE when assigned and an appropriate uniform when on the incident.
• Harassment of any kind against co- workers, supervisors, citizens, contractors or others based on
rac color, national origin, age, gender, disability, religion, marital status, or any other class
protected by civil rights laws will not be tolerated and will result in immediate demobilization.
• Misconduct, insubordination, refusal to follow orders or directives, dishonesty, inattention to duty,
carelessness or any conduct that you know or should know is improper behavior will not be
tolerated and may result in immediate demobilization from the incident, and notification of the
home agency.
• Knew and follow the procedures in the Mobilization Plan.
• Alcohol and non - prescribed medication other than over - the - counter - medication shall not be
transported or consumed. This includes during transit to and from your home departments.
• Firearms are not allowed unless it is a requirement of your assigned position.
• You are required to report to your immediate supervisor any medical condition that may arise that
will interfere with your ability to safely perform your assigned tasks.
0
APPENDIX I - Statutory References
24 -33.5 -1210. Resource mobilization plan - fire - emergency medical services - search and
rescue.
Subject to the availability of federal funds, the division shall prepare a statewide mobilization
plan to provide for the allocation and deployment of firefighting, emergency medical and urban
search and rescue resources in the event of a disaster or local incident that requires more
resources than those available under any existing inter - jurisdictional or mutual aid agreement.
The mobilization plan created pursuant to this section shall be developed in coordination with
appropriate federal, state, and local government agencies. The plan shall include mobilization
procedures and may include provisions for reimbursement of costs and shall address liability
issues.
24 -33.5 -108. Statewide fire fighting resource database - creation.
For purposes of this section, "State and local fire fighting agency" means any fire department,
fire protection district, or fire fighting agency of the State and any of its subdivisions and of any
town, city, and city and county, regardless of whether the personnel serving such department,
district, or agency are volunteers or are compensated for their services.
2. (a) Not later than December 31, 2001, the department, using its own computer resources, shall
develop and maintain a centralized computer database that includes a listing of all fire fighting
resources located within Colorado.
(b) The database created pursuant to paragraph (a) of this subsection (2) shall contain
apparatus and equipment inventories, personnel counts, resource status, such other
information relevant to the efficient tracking and allocation of fire fighting resources, and a
listing of all supplemental funding sources available to state and local fire fighting agencies. The
information in this database shall be included with the information required to be collected and
maintained pursuant to section 25 -1.5 -101 (1) (p), C.R.S. No data gathered for or stored in this
database shall contain personally identifying information without prior notice to the involved
individual. The database is not intended to be used in place of the existing interagency wild
land fire dispatch system.
(a) The department shall encourage State and local fire fighting agencies to enter the
information described in paragraph (b) of subsection (2) of this section into the database via
the internet and provide a means for such data entry. All data entered into the database shall
be verifiable by the department. The data shall be updated by the State and local fire fighting
agencies as necessary.
(b) The database shall be accessible via the internet to all state and local fire fighting agencies
for the purpose of efficiently tracking and allocating fire fighting resources in the event of a
disaster or local incident that requires more resources than those available under any existing
inter - jurisdictional or mutual aid arrangement.
4. The department shall establish guidelines for the development and maintenance of the
database created pursuant to subsection (2) of this section so that State and local fire fighting
agencies can easily access the database. Such guidelines shall be developed with input by State
and local fire fighting agencies.
27
29 -22 -110. Colorado State Patrol to provide information.
The Colorado State Patrol shall compile and maintain information on the emergency response
capabilities of public and private agencies throughout the state to enable the state patrol to
answer any inquiry concerning the nearest agencies or entities available to contribute
equipment and personnel to aid in the emergency response to any hazardous substance
incident. The State Patrol shall also compile and maintain information regarding which local,
state, or federal agencies or entities should be notified of any hazardous substance incident.
The State Patrol shall establish, maintain, and publicize a telephone service to make such
information available to the public twenty -four hours each day and shall notify each emergency
response authority designated in or pursuant to section 29 -22 -102 as responsible for the
emergency response to a hazardous substance incident of such service. With respect to the
powers and duties specified in this section, the State Patrol shall have no rule- making authority
and shall avail itself of all available private resources. The State Patrol shall coordinate its
activities pursuant to this section with the Department of Public Health and Environment and
the Department of Local Affairs.
28
APPENDIX I - CobradD State Emergency Operations Center (SEOC)
Level V — Day -to -day operations. The focus is on planning, training and exercising with an awareness of
pending situations.
Level IV — Following an informational call from an impacted jurisdiction, this is typically a monitoring
phase. Notification is made to those State agencies that may need to take action as part of their everyday
responsibilities. The SEOC delegate assumes responsibility for fulfilling all of the functional responsibilities.
Level III— When a call is received from an impacted jurisdiction inquiring about possible State -level
assistance, a limited activation or heightened awareness for all EOC staff will occur. The SEOC will be
initially staffed (if activated) using available DEM personnel for business hours only. Selected State
Department Emergency Response Coordinators (ERCs) will be called in, if necessary.
Level II — Dependent upon the scope of the incident, limited (or higher) activation of the SEOC will occur.
(This may be reduced to heightened awareness after threat assessment.) All State departments and other
agencies are alerted for possible staffing requirements. DEM personnel and other agency representatives,
will staff the SEOC, as necessary. Activation of the State Resource Mobilization Plan could occur.
Deployment of a Liaison Officer is likely if the incident is within the State or immediately adjacent to the
Colorado border. Twenty four -hour SEOC activation is considered at this level.
Level I —Full activation of the SEOC with representatives from lead and supporting State departments and
other agencies. (This may be reduced to a lower level activation after threat assessment.) Full 24 -hour a
day staffing may be required.
Primary Telephone contacts:
Operations Desk
720 -852- 6656/6657
Communications Office
720 - 852 -6603
Public Information Officer
720 -852 -6654
Plans Section
720 - 852 - 6605/6691
SEOC fax
720 - 852 -6753
SEOC fax (back -up)
720 - 852 -6754
►i7
APPENDIX K - Roles and Responsibilities of Primary State Agencies
STATE AGENCIES
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L
S
S
S
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Div of Emergency
S
S
S
S
S
L
S
L
S
S
L
S
S
S
S
L
S
Manage ent
Agriculture
S
S
S
S
L
S
S
Corrections
S
S
S
S
S
S
S
S
S
Educatior
S
Health Care, Policy
S
S
S
S
& Finance!
Higher Ecucation
S
S
S
S
S
S
S
S
S
S
Human Services
S
L
S
I
S
S
S
State Forest
L
S
S
S
Service
Labor &
S
S
S
S
S
S
S
Em to ant
Law
S
S
S
S
S
S
S
Local Affairs
S
S
S
S
S
S
Military & Veterans
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
S
Affairs
Natural Resources
S
S
S
S
S
S
S
L
S
S
S
S
Personnel&
L
S
S
S
S
S
S
S
Administration
Public Health &
S
S
S
S
L
S
S
S
S
S
Environ
Public Safe
S
S
L
S
S
S
S
L
L
S
S
Regulatory Agencies
S
S
S
S
L
S
S
Revenue
S
S
S
S
Transportation
L
L
S
S
S
S
S
S
S
S
S
S
S
Treasury
S
S
S
S
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American Red
S
S
S
S
S
S
S
S
S
Cross
The SalvptiQn Arm
S
S
S
S
S
S
S
S
S
COVOAG
S
S
S
S
S
S
S
S
S
CSRB
S
L
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Private Sector
S
S
S
S
S
Professional
S
S
S
S
S
S
S
S
S
S
S
S
Associations
L= Lead; S= Supporting
30
Office of the Governor
If a major incident were to occur, prepare to issue a Governor's Executive Order declaring a disaster
emergency has occurred. Depending upon the situation, the Executive Order will activate the State
Emergency Operations Plan (SEOP), identify which agency will lead State response and recovery
activities, identify State resources which will be available to respond, temporary suspension of
applicable rules and regulations, and /or make available State funding to assist in resolving the
incident. If an incident were to occur, the Governor's Office will assume the lead in all information
relayed to the public (ESF #15).
The Office of Information Technology (OIT) will lead ESF #2 efforts through the development and
maintenance of a multi- agency communications infrastructure that will allow all agencies to
communicate with their personnel as well as the appropriate contacts for all other agencies directly
involved. OIT /Telecom engineers and technicians will be on call 24/7 to respond to any DTRS (Digital
Trunked Radio Systems) issues as necessary. The Office will also be responsible for providing
Geographic Information System support to the SEOC during activations.
Department of Agriculture
Along with the Department of Natural Resources, the Department of Agriculture's primary
responsibility will be to co-lead ESF #11 efforts. This shall include multi- agency collaborations that are
responsible for assurance of the safety and security of the commercial food supply (In conjunction with
the United States Department of Agriculture (USDA), Colorado Department of Public Health and
Environment (CDPHE), Food and Drug Administration (FDA), Colorado Department of Agriculture,
(CDA) which will share the responsibility of food safety, to include processing, distribution, retail, and
food service steps of inspection. Pre - harvest and harvest role will be business as usual to protect
natural, cultural, and historic resources, and oversight of companion animals and non - commercial
livestock (The Colorado Veterinary Medical Foundation will facilitate the establishment of an on -site
veterinary care, rest, and recovery station for law enforcement animals.)
Department of Corrections
The Department's primary responsibility will be providing support to the local police department, or
Sheriff's Office, and the Colorado State Patrol by supplying personnel and equipment in support of ESF
#13. Duties will include mass processing, crowd control, transportation, and rapid response.
Department of Higher Education CSFS (Colorado State Forest Service)
As the lead agency for ESF #4a, the State Forest Service will coordinate wildland fire response and
interaction with the National Interagency Fire System. If a major incident were to occur, the Service
will be prepared to discuss the possible availability and deployment of a Type II or Type I Incident
Management teams to assist in managing incident response /recovery operations.
Department of Human Services
The Department of Human Services is responsible for the support of ESF #6. This primarily includes
providing Mass Care services in the event of an incident occurring that requires evacuation, sheltering,
and /or mass feeding, due to a no- notice event which includes (but is not limited to) natural disasters
and acts of terrorism. Work with non - governmental agencies to assist with ESF #6 activities. This will
include: The American Red Cross (ARC) who will serve as the primary source for coordination of
evacuation points, sheltering and feeding operations. The ARC liaison is authorized to assign, task
and /or deploy resources. They will provide drinking water, snacks and blankets to meet the needs of
the evacuees, staff, and manage shelters including mental health workers (in coordination with
CoCERN). The Southern Baptist Convention (SBC), in conjunction with the ARC the SBC will be
prepared with staff and supplies to provide meals within 12 hours of activation by the SEOC. The
Salvation Army will support surge capacity feeding.
31
Department of Law
The Colorado Department of Law and the Office of the Attorney General will provide legal advice and
craft the Intergovernmental Agreement (IGA) and /or Memorandum of Understanding (MOU) with
internal and external stakeholders. The Office will be actively involved in all Colorado Open Records
Act (CORA) issues.
Department of Local Affairs
The Irformation Technology team will be responsible for the computers (to include the requisite
softwa-e programs), computer network, video teleconference system, recording system, multi -media
systems, and telephones within the SEOC, associated rooms (Admin /Finance and Plans room,
Governor's conference room, media room, Tommy Grier conference room) and any additional rooms
providing support to the DOLA. They will ensure there is appropriate connectivity between the SEOC,
and local EOC's, Incident Command Posts and other entities that are utilizing WebEOC.
The Division of Emergency Management
Under the guidance contained in the State Emergency Operations Plan (SEOP), and using the Incident
Command System, the State Emergency Operations Center (SEOC) will be staffed as needed and lead
overall State preparatory efforts. In the event of activation of the State Emergency Operations Plan,
CDEM will be responsible for the conduct, command, and control of the State EOC. If the primary
SEOC becomes uninhabitable, DEM will be prepared to activate at the alternate location.
The first step in employing ESF #14 if an incident does occur requiring a Preliminary Disaster
Assessment; CDEM will lead this effort on behalf of the State of Colorado. This will be conducted in
coordination with FEMA and the affected jurisdictions. DEM will be responsible for coordinating
Donations Management.
Department of Military & Veteran Affairs
The 8t-i Civil Support Team will be positioned in direct support of the Federal Bureau of Investigation.
The Colorado National Guard will provide support to Federal, State, and local agencies in the form of
personnel and equipment. Chemical, Biological, Radiological /Nuclear, and Explosive (CBRNE) -
Colorado Enhanced Response Force Package (CERFP) are available through CERFP.
Department of Natural Resources
Along with the Department of Agriculture, the Department of Natural Resources has three Divisions;
Division of Water Resources, Division of Wildlife, and Colorado State Parks dedicated towards the co-
leadinq of ESF #11. Division of Water Resources will be working closely with the Department of
Agriculture providing protection to the State's Natural Resources. The Division of Wildlife and the
Colorado State Parks currently has certified peace officers.
Department of Public Health & Environment
The Department of Public Health and Environment's primary focus is the support, staffing, and
leadership of functional groups and units within the Environmental Health, Public Health and Medical
branches. They will be the lead State agency for ESF #8 related issues. Specific areas of
responsibility will include:
• Environmental Health
o Air Quality Group
c Community Air Monitoring Unit
c Forecasting and Modeling Unit
o Environmental Hazards Group
o Environmental Investigations Group
32
• Food Safety Unit
o Drinking Water Safety Unit
• Public Health - Laboratory Group
• Medical. Technical advice will be provided to multiple groups and units within the medical
branch. They will additionally be heavily involved in planning.
• Shall be prepared to exercise mission assignment tasking authority over NMRT and DMAST
when their employment is requested.
• As a contingency, the CoWARN structure will monitor events and be prepared to support any
water /waste water facilities that may be experiencing problems with their system.
Department of Public Safety
Colorado Bureau of Investigation As directed will provide support to the lead ESF #13
agency. Shall be responsible for individual check -in at the SEOC to insure the appropriate
personnel are authorized access.
Colorado State Patrol
Shall assume the responsibility for coordinating State -level ESF #10 and #13 responsibilities
such as: Capital Complex security, civil disturbance support, Dignitary protection, and mansion
security. Action will be coordinated with local and federal law enforcement agencies.
Colorado State Patrol Hazardous Materials Team. Will lead ESF #10 actions through the joint
Hazardous Materials Coordination Center, located at the SEOC.
Division of Fire Safety
Shall lead ESF #4 and #9a actions and manage the Resource Mobilization Plan with its
Resource Ordering and Status System (ROSS).
Office of Preparedness and Security
As a support component of ESF #13, will provide technical advice and assistance to
representatives at the SEOC and local, federal law enforcement agencies. Shall ensure
restricted information be provided only to individuals who possess a need to know.
Department of Regulatory Agencies/ Governor's Energy Office
Will lead ESF #12 Activities through the continuous monitoring of the energy critical infrastructure
sector and utilizing the SEOP and the Energy Emergency Response Plan. These activities shall include:
tracking shortages (Aviation Fuel, Coal, Electricity, Motor Fuel, Natural Gas, and Propane); and using
the following factors to determine if an energy emergency is emerging. The factors are: cause, depth
of energy shortage, distribution of the shortfall among customers, fuels affected, likely duration of the
shortage, nature & capabilities of the energy distribution system (especially infrastructure), nature of
energy use system, perception of the public, and time of year (weather factors).
Department of Transportation
Shall lead ESF #1 and #3 activities through the provision of planning and the deployment of
personnel, equipment, and resources in support of the local government that is responsible for the
incident. Shall include the identification of issues related to rolling closures, crashes, congestion,
commercial vehicles, stalled vehicles, unplanned events, construction, and traveler notifications.
Other State Departments /Divisions /Offices /Programs
Entities that do not have any identified responsibilities will be on call in case a catastrophic event was
to occur. Expectations would consist of providing personnel, equipment, and /or services.
33
APPENDIX L - FEMA Mutual Aid Agreements for Public Assistance and
Fire Management Assistance
FEMA Disaster Assistance Policy 9523.6
TITLE: Mutual Aid Agreements for Public Assistance and Fire Management Assistance
DATE: August 13, 2007
III. PURPOSE:
This policy specifies criteria by which the Federal Emergency Management Agency (FEMA) will
recognize the eligibility of costs under the Public Assistance (PA) Program and the Fire
Management Assistance Grant (FMAG) Program incurred through mutual aid agreements between
applicants and other entities.
IV. SCOPE AND AUDIENCE:
This policy is applicable to all major disasters, emergencies, and fire management assistance
declarations declared on or after the date of this policy. This policy is intended for personnel
involved in the administration of the PA and the FMAG programs.
V. AUTHORITY:
This policy applies to emergency work authorized under Sections 403, 407, 420, and 502, of the
Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), 42 U.S.C. 5121 -5206,
and the implementing regulations of 44 CFR § 204 and § 206.
VI. BACKGROUND:
Many State, Tribal, and local governments and private nonprofit organizations enter into mutual
aid agreements to provide emergency assistance to each other in the event of disasters or
emergencies. These agreements often are written, but occasionally are arranged verbally after a
disaster or emergency occurs. This policy addresses both written and verbal mutual aid agreements
and the eligibility of costs under the Emergency Management Assistance Compact (EMAC).
The National Incident Management System (NIMS) maintains that states should participate in these
agreements and should look to establish intrastate agreements that encompass all local
jurisdictions. The Incident Management Systems Division will be responsible for developing a
national system of standards and guidelines as described in the NIMS as well as the preparation of
guidance to assist agencies in implementing the system. This policy supports the NIMS by
establishing standard criteria for determining the eligibility of costs incurred through mutual aid
agreements.
VII. POLICY:
A. Terms Used in this Policy:
34
1. eackfill. Replacement personnel who perform the regular duties of other personnel
while they are performing eligible emergency work under the PA or FMAG
programs.
Declared Emergency or Major Disaster. An emergency or major disaster as defined
at 44 CFR § 206.2 (a)(9) and (17), respectively.
Declared Fire. An uncontrolled fire or fire complex, threatening such destruction as
would constitute a major disaster for which the Disaster Assistance Directorate
Assistant Administrator has approved a declaration in accordance with the criteria
listed in 44 CFR § 204.21.
4. Emergency Management Assistance Compact (EMAQ. This type of interstate
mutual aid agreement allows states to assist one another in responding to all kinds
of natural and man -made disasters. It is administered by the National Emergency
Management Association (NEMA).
5. Incident Commander. The ranking official responsible for overseeing the
management of emergency or fire operations, planning, logistics, and finances of the
field response.
6. Providing Entity. The entity providing mutual aid assistance to a Requesting Entity
pursuant to a local or statewide mutual aid agreement.
7. Requesting Entity. An entity that requests mutual aid assistance from a Providing
Entity for emergency work resulting from a declared fire, emergency or major
disaster within its legal jurisdiction. The requesting entity is eligible to receive FEMA
assistance for the eligible mutual aid activities performed by the providing entities.
8. Intra -state Mutual Aid. Mutual Aid that supports local and regional mutual aid
efforts within a State as well as regional mutual aid agreements and compacts
involving local jurisdictions that cross State boundaries, or are adjacent to a
neighboring State (i.e. Kansas City, Kansas /Kansas City, Missouri , etc.).
9. Inter -state Mutual Aid. Mutual Aid that supports national mutual aid efforts
requested directly between two or more States or territories through established
Multi- agency Coordination Systems as directed by approved mutual aid agreements
or compacts (i.e. EMAC), etc.
General:
To be eligible for reimbursement by FEMA, the mutual aid assistance should have
been requested by a Requesting Entity or Incident Commander; be directly related
to a Presidentially - declared emergency or major disaster, or a declared fire; used in
the performance of eligible work; and the costs must be reasonable.
2. FEMA will not reimburse costs incurred by entities that "self- deploy" (deploy
without a request for mutual aid assistance by a Requesting Entity) except to the
35
extent those resources are subsequently used in the performance of eligible work at
the request of the Requesting Entity or Incident Commander.
The reimbursement provisions of a mutual aid agreement must not be contingent on
a declaration of an emergency, major disaster, or fire by the Federal government.
4. This policy is applicable to all forms of mutual aid assistance, including agreements
between Requesting and Providing Entities, statewide mutual aid agreements, and
the mutual aid services provided under the EMAC.
C. Pre -Event Written Mutual Aid Agreements.
FEMA recognizes mutual aid agreements between Requesting and Providing Entities, and
statewide mutual aid agreements wherein the State is responsible for administering the
claims for reimbursement of Providing Entities. In addition, FEMA recognizes the standard
EMAC agreement as a valid form of mutual aid agreement between member states.
FEMA encourages parties to have written mutual aid agreements in place prior to a
declared fire, emergency, or major disaster.
When a pre -event written agreement exists between a Requesting Entity and
a Providing Entity, the Providing Entity may be reimbursed through the
Requesting Entity. In these circumstances, the Requesting Entity should claim
the eligible costs of the Providing Entity, pursuant to the terms and
conditions of the mutual aid agreement and the requirements of this policy,
on its subgrant application, and agree to disburse the Federal share of funds
to the Providing Entity.
When a statewide pre -event mutual aid agreement exists that designates the
State responsible for administering the reimbursement of mutual aid costs, a
Providing Entity may apply, with the prior consent of the Requesting Entity,
for reimbursement directly to the Grantee, in accordance with applicable
State law and procedure. In such cases, the Providing Entity should obtain
from the Requesting Entity the certification required in section H. (3) of this
policy and provide it to the State as part of its reimbursement request.
FEMA encourages parties to address the subject of reimbursement in their written
mutual aid agreements. FEMA will honor the reimbursement provisions in a pre -
event agreement to the extent they meet the requirements of this policy.
3. When a pre -event agreement provides for reimbursement, but also provides for an
initial period of unpaid assistance, FEMA will pay the eligible costs of assistance after
such initial unpaid period.
4. When a pre -event agreement specifies that no reimbursement will be provided for
mutual aid assistance, FEMA will not pay for the costs of assistance.
D. Post -Event Mutual Aid Agreements.
36
1. When the parties do not have a pre -event written mutual aid agreement, or where a
written pre -event agreement is silent on reimbursement, the Requesting and
Providing Entities may verbally agree on the type and extent of mutual aid resources
to be provided in the current event, and on the terms, conditions, and costs of such
assistance.
Post -event verbal agreements must be documented in writing and executed by an
official of each entity with authority to request and provide assistance, and provided
to FEMA as a condition of receiving reimbursement. The agreement should be
consistent with past practices for mutual -aid between the parties. A written post -
event agreement should be submitted within 30 days of the Requesting Entity's
Applicant's Briefing.
E. Force Account Labor Costs.
1. The straight- or regular -time wages or salaries of a Requesting Entity's permanently
employed personnel performing or supervising emergency work are not eligible
costs, pursuant to 44 CFR § 206.228(a)(4), and § 204.43(c), even when such
personnel are reassigned or relocated from their usual work location to provide
assistance during an emergency. Overtime costs for such personnel are eligible and
may be submitted as part of a subgrant application.
2. The labor force expenses of a Providing Entity will be treated as contract labor, with
regular time and overtime wages and certain benefits eligible provided labor rates
are reasonable. The labor force expenses of the Providing Entity will not be treated
as contract labor if the labor force is employed by the same local or State
government as the Requesting Entity.
3. In circumstances where a Providing Entity is also an eligible applicant in its own
right, the determination of eligible and ineligible costs will depend on the capacity in
which the entity is incurring costs. As stated in paragraphs E (1) and (2), an
applicant's straight -time wages are not eligible costs when the applicant is using its
permanently employed personnel for emergency work in its own jurisdiction.
4. Requesting and Providing Entities may not mutually deploy their labor forces to
assist each other so as to circumvent the limitations of paragraph E (1) or (2) of this
policy.
5. The straight- or regular -time wages or salaries for backfill personnel incurred by
Providing Entities are not eligible for reimbursement. However, the overtime portion
of the replacement personnel's salary is considered an additional cost of deploying
personnel who perform eligible work and is eligible for reimbursement under this
policy.
Types of Mutual Aid Work
There are two types of mutual aid work eligible for FEMA assistance: Emergency Work and
Grant Management Work. Both are subject to the eligibility requirements of the respective
PA and FMAG programs:
37
1. Emergency Work. Mutual aid work provided in the performance of emergency work
necessary to meet immediate threats to life, public safety, and improved property,
including firefighting activities under the FMAG program, is eligible.
a. Examples of eligible emergency work include:
Search and rescue, sandbagging, emergency medical care, debris
removal;
ii. Reasonable supervision and administration in the receiving State that
is directly related to eligible emergency work;
iii. The cost of transporting equipment and personnel by the Providing
Entity to the incident site, subject to the requirements of paragraphs
B(1), (2) and (3) of this policy;
iv. Costs incurred in the operation of the Incident Command System
(ICS), such as operations, planning, logistics and administration,
provided such costs are directly related to the performance of eligible
work on the disaster or fire to which such resources are assigned;
V. State Emergency Operations Center or Joint Field Office assistance in
the receiving State to support emergency assistance;
vi. Assistance at the National Response Coordination Center (NRCC), and
Regional Response Coordination Center (RRCC), if requested by FEMA
(labor, per diem and transportation);
vii. Dispatch operations in the receiving State;
viii. Donations warehousing and management (eligible only upon
approval of the Assistant Administrator of the Disaster Assistance
Directorate);
ix. Firefighting activities; and,
X. Dissemination of public information authorized under Section 403 of
the Act.
b. Examples of mutual aid work that are not eligible, include:
Permanent recovery work;
ii. Training, exercises, on- the -job training;
iii. Long -term recovery and mitigation consultation;
iv. Costs outside the receiving State that are associated with the
operations of the EMAC system (except for FEMA facilities noted in
paragraph F.(1)(a)(v) and (vi) above);
38
V. Costs for staff performing work that is not eligible under the PA or the
FMAG programs;
vi. Costs of preparing to deploy or "standing -by" [except to the extent
allowed in the FMAG program pursuant to 44 CFR § 204.42(e)];
vii. Dispatch operations outside the receiving State;
viii. Tracking of EMAC and U.S. Forest Service Incident Cost Accounting
and Reporting System (ICARS) resources; and
ix. Situation reporting not associated with ICS operations under VII (F)
(IV) of this policy.
Grant Management Work. For PA only, work associated with the performance of
the Grantee's responsibilities as the grant administrator, as outlined in 44 CFR §
206.202(b). Use of EMAC - provided assistance to perform these tasks is eligible
mutual aid work.
G. Eligible Applicants.
Only Requesting Entities are eligible applicants for FEMA assistance. With the
exception of G. (2), below, a Providing Entity must submit its claim for
reimbursement to a Requesting Entity.
States may be eligible applicants when statewide mutual aid agreements or
compacts authorize the State to administer the costs of mutual aid assistance on
behalf of local jurisdictions.
H. Reimbursement of Mutual Aid Costs.
1. Requesting and Providing Entities must keep detailed records of the services
requested and received, and provide those records as part of the supporting
documentation for a reimbursement request.
A request for reimbursement of mutual aid costs must include a copy of the mutual
aid agreement - whether pre- or post -event - between the Requesting and Providing
Entities.
A request for reimbursement of mutual aid costs should include a written and signed
certification by the Requesting Entity certifying:
The types and extent of mutual aid assistance requested and received in the
performance of eligible emergency work; and
b. The labor and equipment rates used to determine the mutual aid cost
reimbursement request.
4. FEMA will not reimburse the value of volunteer labor or the value of paid labor that
is provided at no cost to the applicant. However:
39
To the extent the Providing Entity is staffed with volunteer labor, the value of
the volunteer labor may be credited to the non - Federal cost share of the
Requesting Entity's emergency work in accordance with the provisions of
Disaster Assistance Policy #9525.2, Donated Resources.
If a mutual aid agreement provides for an initial period of unpaid assistance
or provides for assistance at no cost to the Requesting Entity, the value of
the assistance provided at no cost to the Requesting Entity may be credited
to the non - Federal cost share of the Requesting Entity's emergency work
under the provisions of Disaster Assistance Policy #9525.2. Donated
Resources.
Reimbursement for work beyond emergency assistance, such as permanent repairs,
is not eligible for mutual aid assistance.
6. For PA only, reimbursement for equipment provided to a Requesting Entity will be
based on FEMA equipment rates, approved State rates or, in the absence of such
standard rates, on rates deemed reasonable by FEMA.
7. For FMAG only, reimbursement for equipment provided to a Requesting Entity will
be based on 44 CFR § 204.42 (b) (3) and (4).
8. For PA only, reimbursement for damage to equipment used in emergency
operations will be based on Recovery Policy #9525.8, Damage to Applicant Owned
Equipment.
9. For FMAG only, reimbursement or replacement of equipment damaged or
destroyed in the course of eligible firefighting activities will be based on 44 CFR §
204.42 (b)(5), and (6).
10. For PA only, reimbursement for equipment purchased by a sub grantee to support
emergency operations will be based on Recovery Policy #9525.12, Disposition of
Equipment, Supplies, and Salvaged Materials.
VIII. RESPONSIBLE OFFICE: Disaster Assistance Directorate (Public Assistance Division)
IX. SUPERSESSION: This policy updates and replaces RP9523.6, Mutual Aid Agreements for Public
Assistance and Fire Management Assistance, dated September 22, 2004, and the Mutual Aid Policy
Clarification Memorandum, dated March 15, 2005.
X. REVIEW DATE: Three years from date of publication.
/ /signed //
Carlos J. Castillo
Assistant Administrator
Disaster Assistance Directorate
40
APPENDIX M Travel Kit
Recommended Strike Team /Task Force Travel Kit
In the event of state mobilization for any reason, responding personnel must remember that the
minimum state mobilization time commitment is 72 hours (three days) and at least the first day
should be viewed as one without logistical support provided at the incident.
The minimum equipment and supply inventory for a state mobilization response will depend on the
nature of the incident, the task assignment, and the duration of the incident.
Most of the recommended inventory is common and can be prepackaged and ready for quick response.
A backpack is recommended for use as an easy to transport, 24 -hour survival kit in the event that
crews are immediately deployed without the benefit of setup time in base camp. All other items
should be placed in a durable duffle bag; suitcases are not recommended.
Recommended Minimum Items for Wildfire / Interface Operations
NWCG Fireline Handbook (NFES 0065)
1. Generally, the total weight limit per individual is 55 pounds (35 pounds for personal equipment
and 20 pounds for web gear or briefcase)
2. Tags or markings are recommended for identifying personal gear
3. External frame packs should not be used due to their bulk
4. Personal protective equipment required:
Wildfire: Fire shelter, flame- resistant clothing, hardhat (with
chinstrap and headlight clips)
Interface Operations: In addition to wildfire equipment above, complete
structural personal protective equipment
5. Small backpack and other web gear for working on the fireline
6. Work gloves
7. Leather boots (lace -up, heavy duty)
8. Socks (heavy duty)
9. Jackets: One heavy, one light, of cotton, wool, or flame- resistant material
10. Agency- approved fire shirts and trousers
11. Underclothes (non- synthetic fabric)
12. Handkerchiefs
13. Personal toilet gear
14. Watch
15. Optional: Sunglasses, writing paper, envelopes, and stamps
Cameras are not recommended for fireline personnel.
41
General Recommendations for Individual Resource,
Strike Teams, Task Force Travel Kit
Personal
Clothing: Underwear (two sets); Outerwear (one set); Socks; Jackets
Optional: Rain gear; Hat; Sweatshirt or sweater
Protective Clothing: Required personal protective equipment; Accountability tags
Personal Hygiene Supplies: Toilet kit; Towel; Lip balm; Lotion; Sunscreen; Sleeping bag
Food: MRE's or other food and water items for 8 hours.
Miscellaneous: Medical Information Card; Red Card (or other certified training record); Sunglasses;
Watch; Pocket knife
Team Supply
Toilet paper, tissues, paper towels, garbage bags, flares
Binoculars
Batteries (flashlight and radio), battery charger
Water (bottled)
Food ( 72 hours)
Strike Team / Task Force Leader
Appropriate ICS Forms
Hazardous Materials Guidebook
Accident report forms
Legal pads, pens, clipboard
Map(s)
Cellular or satellite telephone
Individual and Team Sheltering
Be abler to arrange or supply your own personal shelter while on deployment. Teams and Supervisors
should ensure shelter is provided for the deployed group. Availability may range from personal tents
to hotel accommodations.
42
Appendix I
MCI
Mass Casualty Incident
Plan
This Plan is produced and adopted by the
Central Mountain Regional Area Trauma Advisory Council (CMRETAC)
CENTRAL MOUNTAINS RETAC
Regional Mass Casualty Plan
Approved Plan 4/08/2004
PURPOSE: To establish the guidelines for coordinated response to multiple casualty incidents
(MCI) within the region in order to assure rapid, efficient and effective Emergency
Medical Services (EMS) treatment and transportation of patients across multiple
responding agencies and/or jurisdictions.
SCOPE: This plan will apply to all voluntarily participating agencies, facilities and counties
within Chaffee, Eagle, Lake Park, Pitkin and Summit Counties that comprise the
Central Mountains Region (collectively referred to as participants.) Activation of this
regional plan will be determined by the County Government having jurisdiction.
PLAN:
Section 1 — LOCAL RESPONSIBILITIES & DEFINTIONS
1.1 All agencies, facilities and counties are encouraged to execute mutual -aid agreements
with neighboring jurisdictions. In addition, all participants in the region are
encouraged to participate in all- hazard regional or statewide mutual -aid agreements.
Participation in these agreements will be the legal and administrative basis for
participation in this plan.
1.2 All participants in the Central Mountains RETAC will insure that their response
staff are trained in the Incident Command System (ICS) according to the National
Incident Management System (NIMS) as adopted and revised by the United States
Department of Homeland Security (DHS). Facilities will insure appropriate staff
are trained in the Hospital Emergency Incident Command System (HEICS)
program.
1.3 All participants will develop internal policies and procedures necessary to perform
initial response to mass casualty events that may or may not involve mutual -aid from
neighboring jurisdictions that occurs prior to activation of this plan. Participants will
further ensure that all internal plans utilize START triage and ICS as described in 1.2.
1.4 All participating response agencies will ensure that their response resources are listed
in the statewide ROSS database by type and kind as the database becomes operational
as managed by Colorado Department of Public Safety.
1.5 All participating agencies having jurisdiction (AHJ) will prepare and update as needed
an MCI communications plan on ICS form 205 for inclusion in Appendix A The
purpose of this document will be to "pre- designate" geographically appropriate
operational and tactical communications prior to an MCI event.
CM -RETAC MCI Plan Page 1
1.6 All participating facilities will ensure their facility status is continually updated on the
statewide EMSystem software as it becomes operational as managed by the Colorado
Department of Public Health and Environment.
1.7 Participant resources may vary considerably. Therefore AHJ at an MCI will determine
the trigger point that activates this regional plan.
Section 2 — INITIAL RESPONSE REQUIREMENTS
2.1 Prior to, or simultaneous to the activation of this plan the Incident Commander (IC)
from the AHJ will notify the local dispatch center and County Emergency Manager or
designee of the following through established local procedures:
2.1.1 Location of the incident
2.1.2 Estimated number of patients or fatalities
2.1.3 General description of illnesses or injuries (ie. burns, trauma, respiratory, etc.)
2.1.4 Estimated resources required
2.1.5 Estimated duration of incident
2.1.6 Location of staging area(s)
2.1.7 Any known hazards to responders
2.2 Prior to, or simultaneous to the activation of this plan the following ICS elements will
be in established for the incident:
2.2.1 Incident Commander
2.2.2 Operations Section Chief
2.2.3 Staging Area Manager(s)
2.2.4 Air Operations Branch Director (if applicable)
2.2.5 EMS Branch Director
2.2.6 Triage Group Supervisor
2.2.7 Treatment Group Supervisor
2.2.8 Transportation Group Supervisor
2.3 Prior to, or simultaneous to the activation of this plan local medical facilities will
activate their internal mass casualty plans as appropriate.
2.4 When appropriate, activation of local Incident Management Teams or Groups (RAT or
IMG) and/or the County Emergency Operations Center (EOC). An EOC may be
considered the designee of a County Emergency Manager for the purposes of this
plan.
2.5 Declaration, or request for declaration, by appropriate authorities of a local, state or
federal disaster as required.
Section 3 — RESOURCES REQUESTS
3.1 Single resources (individuals) should be immediately requested from neighboring
jurisdictions via agency- agency mutual aid agreements to fill ICS position described
in 2.2 if sufficient resources to not exist locally to fill those positions through pre-
existing mutual -aid agreements.
3.2 Regional resource requests, in excess of routine mutual -aid requests, will originate
from the IC or his or her designee and will be relayed to the County Emergency
Manager or designee.
CM -RETAC MCI Plan Page 2
3.3 Requested resources should be issued a sequential resource order number by the
County Emergency Manager or designee making the request.
3.4 County Emergency Mangers, or their designee, will request regional and/or state
resources as required. Requests should be made at the County level and should be
grouped by type and kind. (ie. Pitkin County requests Summit County provide 3 ALS
ambulances and 2 Bulldozers)
3.5 The closest medical facility, or facilities, can expect to receive the bulk of casualties
initially. The closest facility will designate a liaison officer to work with the County
Emergency Manager or designee to coordinate resources for the subsequent transfer of
patients.
3.6 The RETAC Coordinator may be notified when this plan is activated through
established procedure by the County Emergency Manager, or designee, and may be
requested to assist as a technical specialist.
Section 4 — REGIONAL RESPONSE
4.1 Regional resources, in excess of routine mutual aid, will not respond unless they have
been specifically requested by their County Emergency Manager or designee.
4.2 Assisting agencies are expected to maintain appropriate residual response capabilities
within their home communities at their discretion.
4.3 All responding personnel will be accounted for by the assisting agency and will be
appropriately uniformed and/or carry a current identification badge issued by their
agency indicating their name, title or position, level of medical training and
photograph.
4.4 Assisting Counties are strongly encouraged to group their requested resources in task
force or strike team configuration(s) of 3 to 7 resources with a designated supervisor
and common method of non - repeated radio communications among the resources.
This does not apply to single resources requested to fill ICS positions.
4.5 Assisting resources should check -in with the local dispatcher center on the NLEEC
channel (155.470) if possible when crossing into the requesting County. Assisting
units should further refrain from radio communications with the incident and proceed
directly to the designated staging location.
4.6 Resources grouped as strike teams or task forces should communicate only through
their designated supervisor when traveling and may only communicate amongst
themselves using non - repeated frequencies that are not pre- designated for mutual -aid
use in the ICS 205. (ie. avoid HEAR, FERN, I TAC, etc. that may be in use by the
incident)
4.7 Resources arriving at staging shall remain in the immediate vicinity of their vehicles
and will ensure that their equipment remains intact. Units in staging may be further
combined to form task forces or strike teams at the discretion of the Staging Area
Manager. Resources will not deploy into the incident site until specifically assigned.
CM -RETAC MCI Plan Page 3
4.8 All significant actions taken, and personnel rosters of assisting resources should be
documented on an ICS 214 form, or equivalent, during the incident and be kept on
file by the assisting participants to assist in documentation of events and assist with
potential reimbursement.
4.9 EMS personnel shall provide care in accordance with the protocols, treatment
guidelines, standard operating procedures or other orders of their respective medical
directors created for operating under austere medical conditions.
4.10 Ambulance resources will transport patients as directed by the Transportation Group
Supervisor. The Transportation Group Supervisor will advise receiving hospitals of
patients transported by category, however, individual ambulances will be expected to
provide complete patient reports as appropriate to receiving hospitals prior to their
arrival.
Section 5 — EXTENDED RESPONSE
5.1 Incidents extending greater than one (1) operational period as designated by the IC,
or greater than 12 hours should augment the existing ICS structure to minimally
include:
5.1.1 Planning Section Chief
5.1.2 Resource Unit Leader
5.1.3 Logistics Section Chief
5.1.4 Supply Unit Leader
5.1.5 Communications Unit Leader
5.1.6 Finance / Administration Section Chief
5.2 An Incident Action Plan (IAP) should be developed as early as possible prior to or
simultaneous to the beginning of the second operation period.
5.3 Critical Incident Stress Management resources should be made available at the
incident site and after the incident through normal channels.
5.4 Hospital Surge Capacity Trailers may be requested through the County Emergency
Manager or designee as needed.
Section 6 — DEMOBILIZATION
6.1 Assisting Resources will be expected to maintain control of their equipment
throughout the incident. Lost or damaged non - disposable equipment should be
documented through established agency procedures. There is no guarantee that lost
or damaged equipment will be replaced or repaired from any source.
6.2 Assisting agencies may bill patients for services according to their normal policies.
Disposable medical supplies expended are expected to be reimbursed through this
process unless other arrangements have been made with the agency having
jurisdiction prior to, during or subsequent to the event.
CM -RETAC MCI Plan Page 4
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UNIT LOG - 214 1. Incident Name 2. Date Prepared 3. Time Prepared
4. Unit Name /Designators 5. Unit leader (Name and Position) 6. Operatlonal Period
7. Personnel Roster Assigned
Name ICS Position Home Base
8. Activity log
Time Major Events
9 Prepared by (Name and Position)
CM -RETAC MCI Plan Page 6
Eagle County Emergency Operations Plan
Signature Page
By signing this form, each of the undersigned is aware of and understands the nature of
their participation requirements and conditions, and agrees to adhere to these
procedures and instruct their staff accordingly;
Town of Avon Manager
Town of Basalt Manager
Larry Brooks
Bill Kane
Eagle County Manager
Town of Eagle Manager
Keith Montag
Willy Powell
Town of Gypsum Manager
Town of Minturn Manager
Jeff Shroll
Jim White
Town of Red Cliff Mayor
Town of Vail Manager
Ramon Montoya
Stan Zemler
Avon Public Works Director
Basalt Public Works
Jennifer Strehler
Eagle County Road & Bridge
Eagle Public Works
Brad Higgins
Dusty Walls
Gypsum Public Works
Minturn Public Works
Jeff Shreeve
Vail Public Works
Eagle River Water & Sanitation District
Greg Hall
Mid - Valley Water District
Avon Transit
Jennifer Strehler
ECO Transit
Harry Taylor
Roaring Fork Transit Authority
Eagle County Environmental Health
Ray Merry
Eag a County Information & Technology
Scott Lingle
Eagle County Health Service District
Fred Morrison
Eagle County Attorney's Office
Bryan Treu
Salvation Army
Dan Smith
Eagle County Wildfire Mitigation
Eric Lovgren
Eag a County Finance Department
John Lewis
Eagle County Housing Department
Alex Potente
Vail Valley Medical Center
Vail Transit
Mike Rose
Eagle County Airport
Ovid Seifers
Eagle County Landfill
Ron Rasnic
Eagle County Human Resources
Lisa Ponder
Western Eagle County Ambulance District
Christopher Montera
Western Colorado American Red Cross
David Hintch
Eagle County Health & Human Services
Suzanne Vital
Eagle County Facilities Management
Tom Johnson
Eagle County GIS Department
Amy Keeley
CSU Cooperative Extension —Eagle County
Glenda Wentworth
Valley View Hospital
ECO Transit
Harry Taylor
Roaring Fork Transit Authority
Eagle County Environmental Health
Ray Merry
Eagle County Information & Technology
Sc tt Lingle
46gle'do't=4 Hea ery ce District
Fred Morrison
Eagle County Attorney's Office
Bryan Treu
Salvation Army
Dan Smith
Eagle County Wildfire Mitigation
Eric Lovgren
Eagle County Finance Department
John Lewis
Eagle County Housing Department
Alex Potente
Vail Valley Medical Center
Vail Transit
Mike Rose
Eagle County Airport
Ovid Seifers
Eagle County Landfill
Ron Rasnic
Eagle County Human Resources
Lisa Ponder
Western Eagle County Ambulance District
Christopher Montera
Western Colorado American Red Cross
David Hintch
Eagle County Health & Human Services
Suzanne Vital
Eagle County Facilities Management
Tom Johnson
Eagle County GIS Department
Amy Keeley
CSU Cooperative Extension —Eagle County
Glenda Wentworth
Valley View Hospital