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HomeMy WebLinkAboutC10-082 Community Health Services for Prenatal Care ServicesAGREEMENT BETWEEN EAGLE COUNTY
AND COMMUNITY HEALTH SERVICES
FOR THE PROVISION OF PRENATAL HEAL CII CARE SERVICES
This agreement ("Agreement'} is entered into this -- day of ~ ~-- , 2U1~,
between Eagle County, Colatadu („County") by and through its I3a:ud of County,
Conunissic,ners (the "Board"} and Cammunity Stealth Services, Ina, a private non-profit
Ca}orado carparation {"Contractor").
WITNESSETH:
Whereas, the County, through its Department erf Pu61ic Heahh, works to pramote the; health,
safety and welfare of County residents oP al} ages; and
Whereas, among the services County assures, in order to promote such health, safety and
we}Pare ate prenatal health care services; and
Whereas, the use of outside pra~riders of such services enhances the ability ofthe County to
promote such health, safety and welfare; and
Whereas, Contractor is a pa-ovider of such a service and wishes to contract with County.
Now, therefore, in consideration of the foregoing premises and the following Promises,
County and Contractor enter rota this Agreement.
I: SCOPE
A. Contractor shad provide timely prenatal health-care services, to accordance with
current ACC7G medical standards, to low-income, uninsured Eagle County residents fi-om the
Rearing Fork Valley, with incomes at or below 1 S5"/o- of the fi'dc;ral poverty level 4vho have
been referred to Contractor by C"aunty and agree to receive services from Contractor
('`Clients"}, These dollars sha11 be used solely to defray the cost of Contractor's provision of
prenatal services for to these Clients. County is responsible far and has determuted the
eligibility oP each C€ient far services, initializing the Medicaid application enrollment, and
far maintaining tiles regarding ehgr`bility under the scope of this agreement. Contractor shall
pravtde services for 76 Clients, who are currently pregnant and have been referred by the
County under thts Agreement. Contractor steal} submit quarterly reports with numbers serv€:d
and demographics {See Section VLF below}, in addition to quarkerly invoices for payment.
II: TERibI
This Agreement shall commence an March 1, 2010, and shall terminate an December 31,
zo}a,
III: COMPENSATION
A. During the term of this Agreement, Eagle County will pay to Comtractor X55{- for
each Client served by Contractor. County wit] reimburse Contractor on a quarterly basis for
Clients served during the previous quarter upon rerzipt of properly submitted invoices by
Contractor. The Contractor shall utilize fhese funds to onset the costs of the prenatal care
and care coordination services provided by the ("ontrac~tor. Contractor shall be reimbursctl
for services provided to Clients only after they have been deemed eligible by County.
County will not reimburse Contractor for services provided to Contractor's patic;nts before
they are deemed eligible Clients by County. "Cl~ie total crost of this Agreement shall not
exceed $38,50[1, absent an amendment to this agreetment signal by both parties.
B. For reimbursement Contractor must submit iswoices by the fifth business day of each
quarter. invoices shall include a descn•iption ofservices performed Eor each Client during tha
previous quarter. If County is ne>t satisfied with the completeness of a submitted invoice,
County may request Contractor to either revise the invoice or provide additional infanmatian.
Eees will be paid within thirty (30) days of receipt of a proper and accurate hivaice from
Contractor far Contractor's Services. Billings for services provided through December 3l,
2£)10 must be sabmitted by 3anuary l C), 2f111, in order to be eligible for reimbursement.
All invoices must be mailed ar delivered in-person to the following address to era ure
proper payment. l~zvoices sent b_y fax or email will nc~t be eccc,u~rcl.
Eagle County Public Health
X50 Broadway
P, C3. Box b50
Eagle, CO 81G31
C. If, prior to pa~mseut of compensation, but after submission to County of a request
therefore by Contractor, County reasonably determines that payment as requested would be
improper because the services were not performed as prescribed 6y the provisions of this
Agreement, the Cormty shad have no obligation to make such payment. l€, at any time ater
or during the Perm or after termination of this Agreement as hereinafter provided or
expiration of this Agreement, County reasonably determnes that any payment theretofore
paid by County to Contractor was improper because the services for which payment was
made were not performed as prescribed by the provisions of this Agreement, them upon
written notice of such determination and request for reimbursement from County, Contractor
shall forthwith return such payment to County. Upon termination of this Agreement as
hereinafter provided ar expiration of the Term, any wiexpended funds advanced by County to
Contractor shall forthwith be retmr~cd to County.
IV: PROFIIBITiO'1S C3N PUBLIC CONT~C"1' F(lR SERVICES
if Contractor h.» airy r~nployees ar subamtractars, Cortractor shall wmply with C.R.S. ~ ~-
l7S-l E)1, et scq., r~~~~.3~ding Illegal Aliens - Publio Contracts for Sen~iaes, and this Contraet_
By execution of this Contract, Coma°actor certifies that it does tx>t knowingly employ ar
contract with <u3 illegal alien who will l>erte~rm under this Contract and that Contractor will
participate in the E-verify Program ar other Department of Labor and Employment program
(`"Department Program") in order to confirm the eligibility of all emplaye~es who are newly
hired for employment to perform work under this Contract.
A. Contractor shall not:
(i) Knowingly employ ar contract with an illegal alien to perform work
under this contract far services; u
(ii) Enter into a contr-act with a subcontractor that fails to certify to the
Contractor that the subcontractor shall not knowingly employ ar
contract with an illegal alien to perform work under the public contract
fir services.
B. Contractor has confirmed the employment eligibility of all employees who ta-e
newly hired for employment to perfarm work under this Contract through
participation in the E-verify Progrmm r+r Department Program, as administered
by the United Stair. Department of Nameland Security. Information on
;~,ptying forthc 1'-t~e:if. program rnu be i"~und at:
fib n ~ ~ , _,;' - ~,p ~ rrst/pr ~,~, ; I I85'~? 1, 6781 ~(}_shtni
C. The Contractor shall not use either the E-verify program ar ufher Department
Program procedures to undertake pre-employment screening ofjab applicants
while the public contract fur services is being performed.
D, If the Contractor obtains actual knowledge that a subcontractor perfuming
work under the public c~antract for services knowingly emplays a contracts
with an illegal alien, the Contractor shall be required ta:
{i} ?dotify the subcontractar and the Cocmty within three days that the
Contractor has actual ktx7wledge that the suhrontractu is employing
or contracting with an illegal alien; and
(ii) Terminate the subrx>ntract with the subconh'actur if within three days
of receiving the notice required pursuant to subparagraph (i} of the
paragraph {D} the subcontractor does n<rt slap employing ur
contracting with the illegal alien; except that the Contractor shall not
terminate the contract with the subcontractor if zluring such three days
the subcontractor provides informmation to establish that the
subcontractor has not knowingly employed or contracted with an
illegal alien.
E. The Contractor shall comply with any reasatrable request by the C3epartnaent
of Labor and Employment made in the course. of an investigation that tl~e
department is undertaking pursuant to its authority established in C,R.S, ~+ fi-
I ZS-] 0'3{5).
if a Contractor violates these prohibitions, the County may terminate the
contract for a breach of the contract If the catltrac~t is su tertnimated
specifically for a breach of this provision of this Contract, the Contractor shall
be liable for actual and consequential damages to the County as required by
law.
G. The County will notify the office of the Colorado Secretary of State if
Contractor violates this provision of this Contract and the County terminates
the Contract far such breach.
~'. TERMINATION
County may terminate this Agreement at any time and for any reason or no reason upon
written notice to Contractor specifying the date of terrninatian, which date shall be not less
th~u~ ten (l(3j days from the date ofthe notice. In the event Contractor files forbankruptey or
is declared bankrupt or dissolves, County may declare u~ writing that this Agreement is
terminated, and all rights of Contractor and obligations of County, except far payment of
aecrned but unpaid fees and expenses, shall terminate immediately.
'V`I. CON`TRACTOR'S DEITIES
A. All funds received by Contractor antler this Agreement shall Be or have been expended
solely for the purpose far which granted, and any funds not so expended, utcluding funds lost
ar diverted far other purposes, shall be retorted to County.
B. Contractor shall maintain, Pot a minimum of 3 years, adequate financial and
prograrumatic records for reporting to County on performance of its responsibilities
hereunder. Contractor shall be subject to financial audit by federal, state or county aeuiitors
or their designees. Contractor authorizes County to perforn3 audits or to make inspections
during normal business hours, upon ~t$ hocus notice to Contractor, for the l~>xu~pose of
evaluating performance under this Agreement. Contractor shall cooperate tally with
authorized Public Health representatives in the obser7~atian acrd evaluation of the program
and records. Contractor shall have the eight to dispute arty claims of misuse of funds and seek
an amicable resolution with Countv~.
C. Contractor shall armply with all applicable federal, state and local rules, regulations and
laws governing services of the kind provided by Contractor under this Agreement.
D. Contractor shall assure that the service described herein is provided to the County at a cost
not greater than Chat charged to other persons in the same community.
E. Contractor shall safeguard infor~rration and conhdentiahty of all clients in accordance;
with rules of Eagle C"ounty Public Health, and the Health Information Pricaey and
Accountability AcC.
F. Contractor shall provide the County with a quarterly repot-t ofservices Chat includes:
• Narue of client
• Client's date ofbirth
• Date of first service
Due date
* Week of pregnancy at first visit as Client
VIh NOTICE
Any notice required under this Agreement shad be given iat writing by registered or certified
mail; return receipt requested which shall be addressed as follows:
COUNTY:
Eagle County Public Health Director
PO Box fi60
Eagle, CO 8l b3l
(970)328-8819
CON"TRACTOR:
(.OntaCt: Liz Stark
Cammunity Health Services, Inc.
0~OS Castle Creek Road, Suitc 6
Aspen, {"olorado, 81(I 1
Notice shall be de erred given three (3) days after the date of deposit in a regular depository
of the Unitul States Postal Service.
VI[I. ASSIGNMENT
Contractor shalt not assign any of its rights or duties undue' this Agreement to a third party
without the prtor written cxanseirt of County. County shall terminate this Agrt;etnent u1 the
event of any assignment without its prior written consent ofCounty.
IN. MODIFICATION
Any revision, amendment or modification of this Agreement shall be valid only ii` in writi~rg
anti signed by all parties.
X. INSURANCE
Insurance TX
s Workers' Compensation
Employers Liability, including
Occupational Disease
• Comprehensive tieneral Liability, including
in
Broad Form Property Damage
r Professional Liabiliri~ Insurance
Covest.,e Minimums
Statutory
SSOfl,t)00
SbOQ(f00 peraccur~ence or as specified
the Colorado Governamental Immunity
Act, whichever is greater
~SOf),00© per oecurreuce
Contractor shall purchase atxi maintain such insurance as required above and shall provide
certificates of insurance ut a form aeeeptahle to Cocuaty upon execution of this Agreement.
XI. MISCELilANEOUS
~. The relationship of Contractor to County is that of independent e«ntrat~tor. No agent,
employee or volunteer of Contractor shall be deemed to be an agent, employee or volunteer
of County.
B. hr the event of litigation in connection with this Agreement, the prevailing party shall be
entitled Co recrover all reasonable costs incun~ed, including attorney fees, costs, staff time and
other claim related expense.
C. hrvalidity or unenforceability ofany provision ofthis Agreement shall not affect the other
provisions hereof, and this Afn-eement shall be a~nstrued as if such invalid or unenforceable
provision Guars omitted.
13. Contractor shalll indenvrify and }xild harmless County, its Board oi'Commissioners, and
the individual members thereof; its agencies, departrneirts, officers, agents, employees,
servants and its successors from any and all demands, losses, liabififies, claims or Judgments„
together with alE costs and expenses incident thereto which may accrue against, be charged to
or be recoverable frmn County, its Board of Commissioners, and the individuaE members
thereof; its agencies, departments, officers, agents, employees, servants and its successors, as
a resu3t ofthe acts or omissions ofContrac-tor, its employees or agents, iii or in part pursuant
to this Agreement or arising directly or iirdirectEy out of Contractor's exercise of its
privileges ar pertonrranee of its obligations ender this Agreement.
E. Contractor shall compEy at all times asxi in all respects with all applicable federa3, state
~r,d local laws, resolutions, and codas.
F. Notwithstanding anything to the contrary eoirtaured in this Agreement, County shalE have
no obligations under this Agreement after, nor shall any pa}ancnts be made to Contrac~tar in
respect of any period after, Deceml7er 31st of the calendar year of the Term of this
Agreement, without an appropriation therefore by County ur acetx-danee wi{h a budget
adopted by the Board of County Commissioners hr compliance with the provisions of Article
35, "Title 30 of the Colorado Revised Statutes, tlrc Local Government Budget Law (C.RS- §§
29-1-101 et seq.) and the TABOR Ainet~idmeait (Colorado Constitution, Ariiele X, Sc~c. 20),
G. This Agreement shall be governed by the Eaves of the State of Colorado. Jurisdiction and
venue for any suit, right or cause of action arising under, or iii connection with this
Agreement shall be exclusive en Eagle County, Coforado.
fI. This Agreement supersedes all previous communications, negotiations and;`or agi°eements
between the respective; lruties hereto, either verbal or written, and the same not expressly
contained herein are hereby withdrawn and annulled. This is an integrated agreement and
there, are no representations about any of the subject matter hereof except as expressly sat
forth in this Agreement.
L This Agreement does not, and ;hall not be deemed as construed to, cx3irfer upon or grant to
any third party or parties any right to claim damages or to bring any suit, action or other
proceetliirg against either Contractor or County because of any brc~eh hereof or because of
any of the terms, covenants, agi~eeme~rts and conditions herein.
J. Contractor certifies that it has read the Agreement, understands each and every teen and
the requirements set forth herein, atad agrees to comply with the same.
in Witness Whereof; County and Contractor have €xeeuted this Agreement in triplicate on
the date set forth above. Z"wo counterpat~ts Dave been delivered to County and one to
Contt~aitor.
CC3UNTY C}E EAGLE, STATE CF Ct)LORAL~~,
BY AND 7`HROUGH ITS BC3AR]~ OF COU`N"I`Y
CONfIv115SIONERS
,~ _
f3y:~ . _ __
Sara J. hishcr, Chaia-man _
ATTEST:
-G'G{'' ~ ~,~,
Teak J. Simonton ~ ~~
Clerk to the Board ofCounty Cori. a •;,~~,~~
/t
t~omtnunity I I s~;i I h Sc~ °, ~; ~~.
ley, ~-m-
Print Name:
Title.
- --~°- _ -
STATE E)1' x )
_ }SS.
COCrN"€'Y OF }
~~...
The fore,- it insi:ument wa a~~~t~~~~ledged befo:e me by _~' ,this I day
of _ , 2410
-- i
~ _...._._._ My commission expires:
\-u~ai FubP.,
7