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Home My WebLink AboutC09-519 The Literacy Project, Raising a Reader GrantGRANT RECIPIENT AGREEMENT BETWEEN EAGLE COUNTY AND THE LITERACY PROJECT BrightStart Community Service Proposal Grant Recipient: The Literacy Project, Raising A Reader Grant Amount: $5,030.00 Grant Period: November 15, 2009 -December 31, 2009 Whereas, Eagle County works to promote the health, safety, and welfare of Eagle County citizens of all ages; and Whereas, among the services Eagle County provides in order to promote such health, safety, and welfare are grants-in-aid to local organizations whose work assists the County in accomplishment of the goal to create and sustain a safe, healthy, and socially diverse community; and Whereas, The Literacy Project (hereinafter referred to as "Grant Recipient") has agreed to provide services that create and sustain a healthy and socially diverse community in Eagle County; and Whereas, Grant Recipient acknowledges that pursuant to the terms of C.R.S. § 24-76.5-101, et seq., Eagle County is prohibited from providing certain public benefits to illegal aliens over the age of eighteen. Now, therefore, in consideration of the foregoing premises and the following promises, Eagle County and Grant Recipient enter into this Agreement for payment of the grant award in the amount of Five Thousand and Thirty Dollars ($5,030) to Grant Recipient. A. Grant Recipient agrees that funds awarded by Eagle County may be used and expended solely to fund quality improvement materials or activities during the Grant Period. In return for the award of the $5,030 grant, Grant Recipient agrees to submit a report no later than April 15, 2010 including: (a) The number of book bags purchased with funds. (b) A list of programs you were able to expand into with the funds. (c) The number of children who were able to enroll in Raising a Reader due to the funds provided. B. Grant funds under this agreement are to be used and expended within the Grant Period. Any funds not used or expended during the Grant Period must be returned to Eagle County. Grant recipient must provide receipts to Eagle County. irY7 0 ~ _1' C. If, after payment of the Grant Award, Eagle County reasonably determines that payment was improper because the purposes for which the payment was made were misrepresented, or the terms of this Agreement were breached, then upon written notice of such determination and request for reimbursement from Eagle County, Grant Recipient shall forthwith return such payment to Eagle County. D. In the event of litigation in connection with this Agreement, the prevailing party shall be entitled to recover all reasonable costs incurred, including attorney fees, costs, staff time and other claim related expenses. E. Grant Recipient shall comply at all times and in all respects with all applicable federal, state and local laws, resolutions and codes; and specifically, with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin or handicap. F. Grant Recipient shall not assign any of its rights or duties under this Grant Agreement to a third party without the prior written consent of County. County shall terminate this Grant Agreement in the event of any assignment without its prior written consent, in which case, any unused Grant Funds must be returned to County. G. Grant Recipient agrees that no agent, employee or volunteer of Grant Recipient shall be deemed an agent, employee or volunteer of County. H. Grant Recipient shall maintain, for a minimum of three (3) years, adequate financial and programmatic records for reporting to County on performance of its responsibilities hereunder. Grant Recipient shall be subject to financial audit by federal, state or county auditors or their designees. Grant Recipient authorizes County to perform audits or to make inspections during normal business hours, upon 48 hours notice to Grant Recipient for the purpose of evaluating performance under this Grant Agreement. Grant Recipient shall cooperate fully with authorized Health and Human Services representatives in the observation and evaluation of the program and records. Grant Recipient shall have the right to dispute any claims of misuse of funds and seek an amicable resolution with County. I. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any suit, right or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle County, Colorado. J. This Grant Agreement supersedes all previous communications, negotiations, and/or agreements between the respective parties hereto, either verbal, or written, and the same not expressly contained herein are hereby withdrawn and annulled. K. This Grant Agreement does not, and shall not be deemed or construed to confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against either Grant Recipient or County because of any breach hereof or because of any of the terms, covenants, agreements and conditions contained herein. L. Invalidity or unenforceability of any provision of this Grant Agreement shall not affect the other provisions hereof, and this Grant Agreement shall be construed as if such invalid or unenforceable provision was omitted. M. Grant recipient agrees to following 2 (a) BrightStart Acknowledgement. Contractor shall acknowledge in all public information materials that the Raising A Reader is a BrightStart program and a community BrightStart partner (b) Network of Care. The Contractor shall cooperate with BrightStart in providing information to parents, staff, and the public on community early childhood programs and how to access these early childhood programs for services using the Network of Care website located at www.networkofcare.org. (c) Mandatory Reporting. Contractor shall notify HHS immediately of all reports of suspected child abuse or neglect involving Contractor, including, but not limited to, employees, volunteers and clients. HHS contractors are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to HHS Children and Family Services - (970) 328-8840. (d) Program agrees to participate in BrightStart and Child Care Resource and Referral surveys. (e) Program agrees to provide licensed child care for the period of one year. N. Grant Recipient certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. //THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK// Funds will not be disbursed without a signed Grant Recipient Agreement. Please complete this page and return to the Eagle County Department of Health and Human Services. ~~ Il~e~ Name Title ti-~~~ Signature Date ~~> ~C~G l~~l,~~ Mailing Address /h~-~.~h-- C~ ~~~~~ City, State, Zip COUNTY OF EAGLE, STATE OF COLORADO By and through the County Manager ay: j eith P. Montag, County Manager BUDGET Materials Amount Book Bags $5,030.00 l~otal: $S,U3U i ~ i .~~ ~ ,~ ; ~~"' K (or Eagle County kids Eagle County Early Childhood Proposal Name of sub-committee: Early Care and Learning Name of person making the proposal: Colleen Grav. Name of project: Explanation of the proposed services: Raising A Reader addresses a national crisis: one in three children enters kindergarten lacking basic literacy skills. As a result, a high percentage of these children never develop strong reading abilities. The American Library Association has set the standard: parents need to read to their children daily. Raising A Reader works to substantially increase the number i of families who engage in "book cuddling" with their children frequently and I routinely each week. The program reaches out to Eagle County families who are i living in poverty with limited literacy and English proficiency. Raising A Reader is a take-home book bag program implemented by affiliate partners in a variety of early childhood settings through ready-to-use book bag kits. Whether the i setting is a preschool classroom, an infant-toddler childcare hom i or home visiting program, or adult education class, Raising A Reader trains early childhood professionals in ways to nurture a "read-aloud" habit with their children and parents, the book bag and its contents become a child's favorite i toy. The result is the irresistible request: "Please read to me!" ~I i i i i C:\Users\ecpavs\DocumentslEagle County Early Childhood ~, Proposal.TEMPLATE.04.14.09.MS.doc j Last Updated: 6/22/2009 Proposed Budget for the program/project: The annual budget for Raising A Reader is $20,000. 200 additional book bags plus supplementary; materials are $7,000, $2,000 for administrative costs (Family Literacy Outreach Specialist) and $1,000 for Raising A Reader Coordinator training held in California (two staff i members will attend). ~I I i I I I Total Requested budget from BrightStart: (include a detailed linelitem budget) $ia,ooo • 200 additional book bags 7,000 • Administrative costs 2,000 • Training for 2 coordinators 1,000 Budget Request Narrative: The Literacy Project is expecting $5,000 from United Way and $5,000 from our annual luncheon to fund half the Raising A Reader needs. We are looking to Brightstart to fund the remaining $10,000. Administrative costs include: training the trainer, training early childhood professionals, parent workshops using "Let's Read Together" curtjiculum, monthly site visits and evaluation, ordering and refreshing materials. I I Needs Assessment: Research shows that socio-economic and language factors I combine to make Hispanic children less ready to learn. "Nearly 8~~00 children are born to Eagle County residents. Kindergarten and first grade teachers believe that one in three of the children entering school are not emotionally or socially prepared to learn, and 40 percent are not academically prepared ~" (No child can grow up twice-A Report on Early Childhood in Eagle County, July 2006.) C:1Users\ecpavs\DocumentslEagle County Early Childhood Proposal.TEMPLATE.04.14.09.MS. doc Last Updated: 6/22/2009 i i According to the Carnegie Corporation, "One in three American kindergartners arrives in school unprepared to learn and only 50% of infants and toddlers are routinely read to by their parents. i Goals and expected outcomes: Our goal is to decrease the academic achievement gap by preparing young children for academic success. Our plan is to expand the program to the service industry, i.e. hotels where parents can check out book bags weekly as we feel these individuals are unable to access materials as they are busy working. Additionally, we would like to put book bags in the hands of at-home preschools as they do not'have access to high quality materials. Our goal is to serve the underserved. i Objectives and timeline for accomplishment: Our objective is to faster healthy brain development, parent-child bonding, and early literacy skills critical for school success by engaging parents; in a routine of daily "book cuddling" with their children from birth to age five. The objective is accomplished through aresearch-based theory of change, as described below, each behavior is integrally linked to the other. The Literacy Project Coordinators will provide Kickoff Orientations, Refresher Orientations, Site Visits with Coaching, Material Ordering, Family ;Literacy Events, Tracking and Maintaining Books and Book Bags, Take Nome Activities. i !, Target population and/or target area for the program/project: Our families are low-income with limited English proficiency. ~ ~ i i C:1Users\ecpavs\Documents\Eagle County Early Childhood Proposal.TEMPLATE.04.14.09.MS.doc Last Updated: 6/22/2009 i I Number of participants or beneficiaries: In 2008, our affiliate served 300 families i throughout Eagle County. This year we would like to add 200 more book bags to serve an additional 200 families. i i Program strategies/project activities and the use of evidence based practices: The unique design and delivery system of Raising A Reader is anchored to a theory of change developed by extensive research. A dozen independent evaluations have demonstrated that the five anchor behaviors ofithe theory of change leads to increased family bonding, kindergarten readiness, and strong i early literacy skills. I Behavior #1: Child drives the process and the Red book bag and books become a favorite toy. Behavior #2: Program Implementers learn how to train parents in advanced I read-aloud strategies and early brain development. ~ Behavior #3: The book bag delivery system is turnkey: a simpf i sustainable routine that is easily managed in a number of diverse settings. Behavior #4: Parents learn and engage in "read-aloud" strategies and develop a regular routine of book cuddling. Behavior #5: Families get to know and use their local libraries, drawn in by their i children and the power of the Blue Library Book bag. i I Community Partnerships: Avon Elementary Preschool, BrightStart, Colorado Mountain College/Literacy Is For Everyone program, Early Head Start, Eagle Valley Library District, June Creek Elementary School, and The Family Learning Center. ~ C:1Users\ecpavslDocuments\Eagle County Early Childhood 1'roposal.TEMpLATE.04.14.09.MS.doc Last Updated: 6!22/2009 i Approved by (Enter Name) Subcommittee an , BrightStart Steering Committee on ( ), BrightStart Council on ( ) ~'~ I C:\Users\ecpavs\DocumentslEagle County Early Childhood Proposal .TEMPLATE. 04.14.0 9. M S. d o c Last Updated: 6/22/2009 TERM SHEET 1) Requested hearing date: 2) For County Manager signature: Yes 3) Requesting department: Children and Family Services 4) Title: BrightStart Community Service Grants 5) Check one: Consent: On the Record: 6) Staff submitting: Jennie Wahrer tEC;E1VE DEC 2 3 2009 7) Purpose: The BrightStart Community Service Grant program is very similar to the County Community Service Grants except we focus on serving children prenatal to age 8. The proposals were presented and vetted through one of four sub-committees, the steering committee, and the BrightStart Council. The approved proposals meet an identified gap in our community. 8) Schedule: October 15, 2009 -December 31, 2009 9) Financial considerations and New World Line Item: Total cost is $77,525 which includes 1 1 grants ranging in award amounts from $600 to $20,000. This amount has been fully budgeted in the following line items: Early Care and Learning: 1109-506-6595 Family Supports/Social Emotional: 1109-508-6595 Health and Safety: 1109-509-6595 Early Intervention: 1109-507-6595 10) Budget Considerations: 11) Other: r~r, P E S ~ ~~ By: Eagle County Attu ey's O ice By: Eagle County Commissioners' Office ~~' ~ r~~ ~ ~~~ Y ~ ~,,.~~ ~, ~ti~ - Please return executed contract and copies to Danielle Pieters in HHS. 970-328-8835.