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HomeMy WebLinkAboutC09-456 Risk Assessment Assurance Form Colorado ARRA CSBG Risk Assessment Assurance Form For Grantees, Sub-Grantees and Vendors/Contractors Name of Entity: Eagle County Date of Assessment: November 3, 2009 Risk Assessment Questions Yes No Comments, including supplemental su ort documentation Have there been any material weaknesses and X Previous CSBG state monitoring reportable conditions, questioned costs and assessments, audits and other reviews have other findings cited within the last three years not had negative findings. that have not been corrected? This review includes annual audits, state monitoring assessments, Inspector General reviews or any other reviews of finances and operations. Are standard financial and operating controls in X place to ensure assets and information are protected against fraud, waste and abuse, and mismanagement of Federal funds? Does the entity have in place clearly stated and X current administrative, fiscal and programmatic policies and operating procedures in accordance with the CSBG statute? Are the above policies and procedures X distributed to staff with the appropriate training? Does the entity have in place a methodology for X monitoring compliance with internal policies and procedures? Have internal policies and procedures been X reviewed for compliance with requirements of the CSBG Act, ARRA, CSBG Information Memoranda, OMB Circulars, ACF Grant Terms and Conditions, and other contractual terms and conditions? ~ Refer to Revised ACF Terms and Conditions #10, dated May 2009 ~ GAO -1-1008G, Internal Control and Evaluation Tool August 2001 ~x~__ t~ What procedures are in place to assure that any N/A N/A general purpose equipment purchased using CSBG ARRRA funds is directly related to specific CSBG services under the ACF Grant Terms and Conditions applicable to ARRA? 3 If any purchase or improvement of land, or the N/A N/A purchase, construction, or permanent improvement of any building or other facility, has a Federal waiver been requested and approved as required under the CSBG Statute?4 Risk Mitigation Activities - A "yes" to question number one indicates a potential risk area for CSBG ARRA implementation. A "no" to questions 2-6 indicates a potential risk area. For any identified risks, please describe current risk mitigation plans or compensating controls established. 3 2CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments dated August 29, 1997; and 2CFR Part 230, Cost Principles for Non-Profit Organizations dated June 1, 1998 ' SEC. 678F (a)(1) Limitation on Use of Funds State CSBG Lead Agency Comments I concur with the eligible entity's assessment of risk with no additional comment. I have attached comments on additional areas of risk with this entity or Statewide. Signed: Title: Date: Certification Statement: I certify that the risk assessment has been conducted to assure appropriate expenditures of Community Services Block Grant funds received through the American Recovery and Reinvestment Act of 2009. This risk assessment addressed previous audit or monitoring findings within the last three years, a review of existing internal controls, a review of statutory and regulatory compliance and a review of equipment and property procedures to assure a direct relationship to CSBG services. Where potential risks have been identified, appropriate risk mitigation measures and compensating~ontrols have been identified. Signed: Printed name: Sara Fisher Title: Chairman, Eagle County Board of County Commissioners Date: ~ ~ ~ ~ 7 ~~ 1 Tri-partite board Approval: (see attached letters) Printed name: Title: Date: HEALTH & HUMAN SERVICES (970)328-8840 FAX: (970) 328-8785 www.eaglecounty.us November 3, 2009 Adult Services Child Support Services Early Childhood Services Public Assistance Public Health Volunteer Services Youth & Fami-y Services My signature certifies that Eagle County Head Start Policy Council has reviewed and approves the 2009-2010 American Reinvestment and Recovery Act Community Services Block Grant Risk Assessment Assurance form . ~ ~~, Signature~_ ~~ ~ >7~,~ Printed Name XC~i ,~~~ 1..~~ r ~; n t~ >? Title '~);~~~rP_c ~~~c~~-Ct Department Old Courthouse Building, 551 Broadway, P.O. Box 660, Eagle, Colorado 81631-0660 HEALTH & HUMAN SERVICES (970) 328-8840 FAX: (970)328-8785 www.eaglecounty.us November 3, 2009 Adult Services Child Support Services Early Childhood Services Public Assistance Public Health Volunteer Services Youth & Family Services My signature certities that Eagle County Child Protection Team has reviewed and approves the 2009- 20]OAmerican Reinvestment and Recovery Act Community Services Block Grant Risk Assessment Assurance form. Signature '~~' ~% ~' ' '.-~+ '~ ~°~~`~ ~` ' ~ r ~ ~~ _ ., ; Printed Name i ~'t ,~r' i ~ _ ~±=t _,. ; it i i f E Title ,. ,( ;>r:i•;; r ~- E ~ ~.~; ~6. t~ Department ~(', ;~: r~r ` `1- '~'~~ ~`i ~!~ it Old Courthouse Building, 551 Broadway, P.O. Box 660, Eagle, Colorado 81631-0660