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HomeMy WebLinkAboutC09-381 LBA Associates AgreementAGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND
LBA ASSOCIATES, INC.
THIS AGREEMENT ( "Agreement "), dated this pday of !�r-p- 't]q" 2009 is between
Eagle County, Colorado, ( "County ") and LBA Associates, Inc. a company with its principal
place of business at 2186 S. Washington Street, Denver, Colorado 80210 ( "Consultant ").
WITNESSETH:
WHEREAS, County is the lead agency for management of the United State Department of
Agriculture ( "USDA ") Solid Waste Management Grant ( "Project ") dated June 9, 2009; and
WHEREAS, in order to complete certain requirements of the Project, the County needs to
contract with a solid waste professional to provide technical assistance, and County has decided
to hire Consultant to provide the necessary technical assistance; and
WHEREAS, Consultant is authorized to do business in the State of Colorado, has experience
and expertise with solid waste issues in the region; and
WHEREAS, County and Consultant intend by this Agreement to set forth the scope of the
responsibilities of Consultant in connection with the Project and related terms and conditions to
govern the relationship between Consultant and County in connection with this Agreement.
NOW, THEREFORE, in consideration of the foregoing premises and the following promises,
Eagle County and Consultant agree as follows:
1. SCOPE OF WORK: The following will collectively be referred to as the "Work:
A. Consultant agrees to perform the Scope of Services as set forth in Scope of Work
and Compensation attached to this Agreement and incorporated herein by reference as
Exhibit "A" as described more particularly in the Solid Waste Management Grant Pre -
Application dated December 30, 2008 (Exhibit "B "); as modified for funding per USDA
in letter dated April 24, 2009 (Exhibit "13-1 "); as approved by USDA letter on June 9,
2009 (Exhibit "13-2 ") and finalized by letter addressed to USDA and dated August 10,
2009 (Exhibit "13-3 "). Exhibits B, B -1, B -2, and B -3 are attached to this Agreement and
incorporated herein by this reference.
B. Consultant agrees that Consultant will not enter into any service contracts or
consulting arrangements with third parties that will conflict in any manner with the Work
to be provided under this Agreement.
2. CONSULTANT'S REPRESENTATIONS:
Consultant has familiarized itself with the nature and extent of the contract documents,
work, locality, and with all local conditions, and federal, state, and local laws, ordinances, rules,
permits and regulations that in any manner may affect cost, progress, or performance of the
Work.
Coq- 3 6
3. 1 CONSULTANT'S PROFESSIONAL LEVEL OF CARE:
I Consultant shall be responsible for the completeness and accuracy of the Consulting
Services, including all supporting data and other documents prepared or compiled in
performance of the Services, and shall correct, at its sole expense, all significant errors and
omissions therein. The fact that the County has accepted or approved the Consulting Services
shall not relieve Consultant of any of its responsibilities. Consultant shall perform the
Consulting Services in a skillful, professional and competent manner and in accordance with the
standard of care, skill and diligence applicable to consultants, with respect to similar services, in
this area at this time.
4. ' CONFIDENTIALITY:
The Consultant and County acknowledge that, during the term of this Agreement and in
thei course of the Consultant rendering the Consulting Services, the Consultant may acquire
knowledge of the business operations of County to the point that the general method of doing
business, the pricing of products, the lists of customers and other aspects of the business affairs
of County will become generally known and the Consultant shall not disclose, use, publish or
of e7ise reveal (except in the course of properly satisfying Consultant's duties hereunder),
eit e directly or through another, to any person, firm or corporation, any knowledge,
in rmation or facts concerning any of the past or then business operations, pricing or sales data
of County and shall retain all knowledge and information which he has acquired as the result of
this Agreement in trust in a fiduciary capacity for the sole benefit of County, its successors and
assigns during the term of this Agreement, and for a period of five (5) years following
termination of this Agreement.
5. 1 CONTRACT PRICE:
A. The funds appropriated for this Project are equal to or in excess of the contract
amount. County shall pay Consultant for performance of the work in accordance with the
Contract Documents in current funds as follows:
Compensation for Consultant's Work shall be on a time and materials basis not to
exceed fifty thousand one hundred and ninety dollars ($50,190) in accordance
with Exhibit "A ", unless otherwise agreed by both parties in writing. Any
extension of this Agreement will require mutual negotiation and written
confirmation of changes to services, schedule and payment. Consultant shall
submit an electronic invoice to County, and shall post a hard copy of same by
regular mail for any invoice that includes expense receipts, by the last calendar
day of the month. County shall remit payment to Consultant within ten (10)
calendar days of payment by USDA.
K
B. Notwithstanding anything to the contrary contained in this Agreement, County
shall have no obligations under this Agreement after, nor shall any payments be made to
Consultant in respect of any period after December 31, 2009 without an appropriation therefore
by County in accordance with a budget adopted by the Board of County Commissioners in
compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government
Budget Law (C.R.S. §29 -1 -101 et. seq.) and the TABOR Amendment (Colorado Constitution,
Article X, Sec. 20).
6. COMMENCEMENT AND COMPLETION OF THE WORK:
Consultant shall commence the Work promptly after execution of this Agreement by both parties
and shall be completed within the timeframe set forth in Exhibits A, B, B -1, B -2, and B -3.
Consultant agrees to notify County if achievement of the Completion Date appears unlikely as
soon as it so appears to the Consultant, and thereupon, County and Consultant will meet to
discuss the reasons for delay and means of achieving timely completion. Consultant will use its
best efforts to achieve timely completion.
7. INDEMNIFICATION:
The Consultant shall, to the fullest extent permitted by law, indemnify and hold harmless County
and any of its officers, agents and employees against any losses, claims, damages or liabilities for
which County or any of its officers, agents, or employees may become subject to, insofar as any
such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or
are based upon any negligent performance or negligent nonperformance by Consultant
hereunder; and Consultant shall reimburse County for any and all legal and other expenses
incurred by County in connection with investigating or defending any such loss, claim, damage,
liability or action.
8. ENFORCEMENT REMEDIES:
A. The Consultant's obligations hereunder shall survive termination of the
Agreement.
B. County and Consultant agree that this Agreement may be enforced for specific
performance, injunctive, or other appropriate relief, including damages, as may be available
according to the laws and statutes of the State of Colorado. It is specifically understood that by
executing this Agreement, both County and the Consultant commit themselves to perform
pursuant to these terms contained herein. In the event that an action is brought to enforce this
Agreement, the prevailing party shall be entitled for the recovery of its costs and fees, including
reasonable attorney's fees.
9. INDEPENDENT CONTRACTOR:
A. With respect to the provision of the Contractor's Services hereunder, Contractor
acknowledges that Contractor is an independent contractor providing Contractor's services to the
County. Nothing in this Agreement shall be deemed to make Contractor an agent, employee,
partner or representative of County.
B. The Contractor shall not have the authority to, and will not make any
tments or enter into any agreement with any party on behalf of County without the written
t of the Board of County Commissioners.
C. The Contractor and its employees are not entitled to workers' compensation
benefits through the County. The Contractor is solely responsible for necessary and adequate
workers' compensation insurance and shall be responsible for withholding and paying all federal
and. state taxes. The Contractor and its employees are not entitled to unemployment insurance
bei efits unless unemployment compensation coverage is provided by an entity other than the
Co.inty. The Contractor hereby acknowledges full and complete liability for and timely payment
of 11 local, state and federal taxes imposed including, without limitation, tax on self - employment
in me, unemployment taxes and income taxes.
10J MISCELLANEOUS:
I A. This Agreement shall be governed and construed in accordance with the laws of
Colorado. Venue for any action arising out of any dispute pertaining to this Agreement shall be
in the State of Colorado District Court in and for Eagle County, Colorado.
B. This Agreement, and the rights and obligations created hereby, shall be binding
up n and inure to the benefit of County and Consultant and their respective successors and
assigns. Nothing herein expressed or implied is intended or should be construed to confer or
give to any person or entity other than County or Consultant and their respective successors and
assigns, any right, remedy or claim under or by reason hereof or by reason of any covenant or
condition herein contained.
C. If any portion of this Agreement is held invalid or unenforceable for any reason
by a court of competent jurisdiction, such portion shall be deemed severable and its invalidity or
its unenforceability shall not affect the remaining provisions; such remaining provision shall be
fully severable and this Agreement shall be construed and enforced as if such invalid provision
had never been inserted into this Agreement.
D. This Agreement may be amended, modified, changed, or terminated in whole or
in part only by written agreement duly authorized and executed by both County and Consultant.
This Agreement represents the full and complete understanding of County and Consultant and
supersedes any prior agreements, discussions, negotiations, representations or understandings of
County and Consultant with respect to the subject matter contained herein.
E. The parties hereto agree that neither has made or authorized any agreement with
respect to the subject matter of this instrument other than expressly set forth herein, and no oral
representation, promise, or consideration different from the terms herein contained shall be
biding on either party, or its agents or employees hereto.
F. All of the covenants herein contained shall be binding upon and inure to the
be efits of the parties hereto, their respective successors and assigns.
G. County may terminate this Agreement, in whole or in part, for any reason, at any
time, with or without cause, upon providing ten (10) days notice to Consultant. Upon such
termination, County shall be liable for Services satisfactorily completed prior to the notice.
Also, Consultant shall gather databases, spreadsheets and word processing computer files in form
usable by County as well as all sketches, plans, specifications, calculations, reports, tests, or
other documents provided to, or developed by, Consultant under this Agreement, whether such
documents are in the draft or complete form, and shall deliver them to County.
H. If any conflict exists between the provisions of this Agreement and any Exhibit
attached, the provisions of this Agreement shall control.
I. Neither party shall hold the other responsible for damages or delay in performance
caused by Force Majeure events commonly understood as an act of God, strikes, lockouts,
accidents, riots, war, etc...
11. INSURANCE
At all times during the term of this Agreement, Consultant shall carry comprehensive general
liability at the amount of one million dollars ($1,000,000) coverage per occurrence. Consultant
will also carry automobile liability insurance.
12. NOTICE AND AUTHORIZED REPRESENTATIVES
Any notice and all communications required under this Agreement shall be given in writing by
personal delivery, fax or mail to the appropriate party at the following addresses:
County: Consultant:
Ronald L. Rasnic Laurie Batchelder Adams
Eagle County — Solid Waste & Recycling LBA Associates, Inc.
P.O. Box 250 2186 S. Washington Street
Eagle, Colorado 81631 Denver, CO 80210
970.328.3465 (telephone) 303.733.7943 (telephone)
970.328.3466 (fax) laurie(ENbaassoc.com (e -mail)
ron.rasnic(a—)ea lecounty us (e -mail)
Notices shall be deemed given on the date of delivery or three days after the postmarked date of
deposit, first class postage prepaid, in an official depositary of the U.S. Postal Service.
13. PROHIBITIONS ON PUBLIC CONTRACT FOR SERVICES:
If Consultant has any employees or subcontractors, Consultant shall comply with C.R.S. § 8-
17.5 -101, et seq., regarding Illegal Aliens — Public Contracts for Services, and this Contract. By
execution of this Contract, Consultant certifies that it does not knowingly employ or contract
with an illegal alien who will perform under this Contract and that Consultant will participate in
the E- verify Program or other Department of Labor and Employment program ( "Department
Program ") in order to confirm the eligibility of all employees who are newly hired for
employment to perform work under this Contract.
A. Consultant shall not:
(i) Knowingly employ or contract with an illegal alien to perform work under
this contract for services; or
(ii) Enter into a contract with a subcontractor that fails to certify to the
Consultant that the subcontractor shall not knowingly employ or contract
with an illegal alien to perform work under the public contract for
services.
B. Consultant has confirmed the employment eligibility of all employees who are
newly hired for employment to perform work under this Contract through
participation in the E- verify Program or Department Program, as administered by
the United States Department of Homeland Security. Information on applying for
the E- verify program can be found at:
http:/,/www.dhs.p-ov/xl2revprot/proi-)ram�s--�-/i),c 1185221.678150.shtm
C. The Consultant shall not use either the E- verify program or other Department
Program procedures to undertake pre - employment screening of job applicants
while the public contract for services is being performed.
D. If the Consultant obtains actual knowledge that a subcontractor performing work
under the public contract for services knowingly employs or contracts with an
illegal alien, the Consultant shall be required to:
(i) Notify the subcontractor and the County within three days that the
Consultant has actual knowledge that the subcontractor is employing or
contracting with an illegal alien; and
(ii) Terminate the subcontract with the subcontractor if within three days of
receiving the notice required pursuant to subparagraph (i) of the paragraph
(D) the subcontractor does not stop employing or contracting with the
illegal alien; except that the Consultant shall not terminate the contract
with the subcontractor if during such three days the subcontractor provides
information to establish that the subcontractor has not knowingly
employed or contracted with an illegal alien.
E. The Consultant shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the department
is undertaking pursuant to its authority established in C.R.S. § 8- 17.5- 102(5).
F. If a Consultant violates these prohibitions, the County may terminate the contract
for a breach of the contract. If the contract is so terminated specifically for a
breach of this provision of this Contract, the Consultant shall be liable for actual
and consequential damages to the County as required by law.
G. The County will notify the office of the Colorado Secretary of State if Consultant
violates this provision of this Contract and the County terminates the Contract for
6
such breach.
14. SOLE SOURCE GOVERNMENT CONTRACTS: If the Consultant has
entered into a sole source government contract or contracts with the State of Colorado or
any of its political subdivisions as defined in Article XXVIII of the Colorado
Constitution which including this contract in the aggregate on an annual basis are equal to
or exceed the amount of $100,000, then the following provisions apply:
A. Because of a presumption of impropriety between contributions to any
campaign and sole source government contracts, Consultant, on behalf of itself,
any person who controls ten percent or more of the shares of or interest in the
Consultant, and the Consultan.t's officers, directors and trustees (collectively, the
"Contract Holder ") shall contractually agree, for the duration of the contract and
for two years thereafter, to cease making, causing to be made, or inducing by any
means, a contribution, directly or indirectly, on behalf of the Contract Holder or
on behalf of his or her immediate family member and for the benefit of any
political party or for the benefit of any candidate for any elected office of the state
or any of its political subdivisions. , -
B. The parties further agree that if a Contract Holder makes or causes to be
made any contribution intended to promote or influence the result of an election
on a ballot issue, the Contract Holder shall not be qualified to enter into a sole
source government contract relating to that particular ballot issue.
C. The parties agree that if a Contract Holder intentionally violates sections
15 or 17(2) of Article XXVIII of the Colorado Constitution, as contractual
damages that Contract Holder shall be ineligible to hold any sole source
government contract, or public employment with the state or any of its political
subdivisions, for three years.
D. The Contract Holder agrees to comply with the summary and notice
provisions of Section 16 of Article XXVIII of the Colorado Constitution.
E. These provisions shall not apply to the extent they have been enjoined or
invalidated by a court of competent jurisdiction.
F. All terms, used in this Section and not otherwise defined in this Agreement
shall have the same.meaning as set forth in Article XXVIII of the Colorado
Constitution.
THE REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
7
_NESS W ER OF, COP TY and CONSULTANT have executed this Agreement this
day of , 2009.
ATTEST:
i
COUNTY OF EAGLE, STATE
OF COLORADO, by and
through its Board of County Commissioners
By:
Sara J. Fisher, Mairman
of FAQ c °o
Teak J. Simontofi, Clerk to the VoZoep ;�
Board of County Commissioners
,nLvvi `X
LBA Associates, Inc.
By:
`Laurie Batchelder Adams, President
7
Title: �' /,�� /���` • �
STATE OF C�cLC��_A/�6 )
) SS.
COUNTY OF )
The foregoing instrument was acknowledged before me by , this 2-(07* day
Of— i-u6u.3T - , 2009.
My commission expires:
Notary Pu lic
?Tp;•7-2Y PVe
DAWN M.
;BURGESS;
Py Com *siop E*u 0810112013
M
EXHIBIT "A"
SCOPE OF WORK and COMPENSATION
LBA shall provide the Scope of Work services described in the Solid Waste Management Grant
Pre - Application (dated December 30, 2008); modified on April 24, 2009; and approved by
USDA on June 9, 2009. LBA shall be responsible for consultant work completed on this project
and will specifically lead Tasks 1, 2, 3, 6 and 8 as shown in Exhibit A as it is modified to match
the funded grant amount and described as: 9 --1
Task 1 — Regional diversion collaboration
Task 2 — Waste composition studies
Task 3 — Track regional recyclables flow & measure waste diversion
Task 6 — recycling, composting & E -Waste facility tours
Task 8 — Study wrap -up
LBA shall be compensated for services in general accordance with the following table:
• Laurie Batchelder Adams — 327 hours at $120 /hr
• Anne Peters — 38 hours at $115 /hr
• Travel - related expenses up to $5,650
• Waste composition study supply expenses up to $930
LBA shall be compensated at an amount not to exceed $50,190 which includes all work
performed under this contract and all expenditures approved by the County including those
incurred prior to execution of this agreement.
EXHIBIT
OFFICE OF THE
BOARD OF COMMISSIONERS
(970) 328 -8605
FAX: (970) 328 -8629
TDD (970) 328 -8797
Email: eagleadmin (§eaglecounty.us
www.eaglecounty.us
December 30, 2008
EAGLE COUNiY
Ms. Dolores Sanchez -Maes,
Community and Business Program Loan Specialist
U.S. Department of Agriculture Rural Development
655 Parfet Street, Room E -100
Lakewood, CO 80215
Re: Solid Waste Management Grant
Pre - Application
Dear Ms, Sanchez -Maes:
PETER F RUNYON
SARA). FISHER
ARN M. MENCONI
On behalf of a three - county partnership comprised of Eagle, Garfield and Pitkin
Counties, Colorado please accept this U.S.D.A. Solid Waste Management Grant
(SWMG) pre - application for a Regional Waste Diversion Study detailed in the following
documentation. Eagle County will be the lead agency for management of this grant.
Each of these counties comprising the partnership, and the municipalities contained
therein, recognize the need to seek environmentally and economically sustainable
methods to reduce the amount of waste going to local landfills, These facilities have
filled at an alarming rate over the last decade due to the increased growth and
development of the mountain west plus more recent ongoing energy development
activities. Two of the four member landfill facilities lack engineered liner systems
presenting the potential of environmental contamination. By reducing the reliance on
landfilling activities as the primary waste disposal means on these, or any of the other
facilities, will reduce this potential threat and the associated costs of remediation. Not
only are remediation costs extremely expensive and a burden that local governments can
ill afford but new facilities or expansions are expensive to design, pennit, construct and
operate. Some communities have few, if any, options for future expansion. Therefore,
waste diversion opportunities present huge benefits to these communities and are the
focus of this grant.
However, finding solutions to this problem is complicated by the transient nature of the
populations of at least two of the counties because of their resort nature and the difficulty
in raising awareness about the need for waste diversion and participation in other
recycling programs. In addition, key obstacles exist due to the fact that each community
Eagle County Building. 500 Broadway, P.O. Box SSO, Eagle, Colorado 81631-0850
currently attempts to meet these challenges alone realizing a high cost for their diversion
efforts along with relative geographic isolation of these facilities and communities from
Potential markets. Some of the reasons for this include the lack of data concerning their
waste streams and what will motivate their public to engage in waste diversion
opportunities. Also, these communities have not had the resources to undertake such
efforts as regionalized programs and reduce transportation costs. And, finally, they have
been unable to create an economy of scale with recyclables, in particular, that would
reduce costs and provide access to a wide range of markets. In brief, these are the basic
problems faced by this rural community who express a strong desire to better manage, or
reduce their impacts upon the environment and improve the lives of their residents.
This Solid Waste Management Grant will allow our partnership to benefit from the goals
and objectives set forth in the following details of the Waste Diversion Study. This study
is results - oriented with clear tasks and work product requirements to verify task
completion. Briefly stated, they are:
• Task l — six regional partner meetings that culminate in clear actions for
conducting this study
• Task 2 —four completed waste composition studies (WCS) and a report that
assesses both county - specific and regional waste stream analyses (20 local staff
will get hands -on training during the WCS process)
• Task 3- an assessment of current recyclables flow plus a waste baseline and 10-
year diversion goals
• Task 4 — a public survey on glass'recycling with responses from at least 5% of all
registered voters
• Task 5 — clear research and recommendations for the five problem wastes
• Task 6 — facility tours completed by key staff and leaders in each county
• Task 7 — successful recycling education activities including a regional website
and a school outreach program to include teacher training
• Task 8 — follow -up presentations for regional leaders with recommended
strategies for implementing diversion programs following the completion of this
study
Importantly, this grant funding is intended to be used by the three counties and their
respective communities to collaborate on the research and planning activities needed to
support the future development of a Ten -Year Regional Waste Diversion Strategy for
waste diversion and special waste management long after the term of this grant.
The project will be lead by Eagle County's Solid Waste Manager, Ron Rasnic. Staff
from each of the counties, four municipalities and a non -profit organization will lead and
utilize each phase of the work. A portion of the technical assistance services will be
contracted to a solid waste professional, LBA Associates, Inc., who is familiar with the
solid waste issues in the region.
The Eagle /Garfield/Pitkin County Regional Waste Diversion Study SWMG pre -
application is attached with this letter and organized as follows:
Part i
Required Forms
Part 2
Project Proposal
Part 3
Project Approach
Part 4
Work Plan
Part 5 Budget & Budget Justification
Part 6 Required Information Not Found on Standard Application Forms
Applicable Appendices
(A detailed breakdown is provided in the Table of Contents of this pre- application.)
Please do not hesitate to contact Ron Rasnic, Project Manager for the SWMG at
970.328.3455 (e -mail. ron.rasnic(@eagleeount .us) with any questions concerning the
pre - application submittal or process.
Respectfully submitted,
Cc
Peter F. Runyon, an
Board of County Commissioners
County of Eagle
State of Colorado
P.J. Howe, USDA Area Specialist, Craig, CO
Laurie Batchelder Adams, LBA Associates
0/1 )(Y
Date
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin Counties
December 2008
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REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
TABLE OF CONTENTS
Part
Page
Part 1 Required Forms 2
Part 2 Project Proposal 3
2.1 Project Summary 3
2.2 Needs Assessment 4
2.3 Regional Waste Diversion Study Objectives 6
Part 3 Project Approach 7
3.1 Community & Non -Profit Staff 7
3.2 Consultant 9
3.3 Resources Available to Grant Project 10
3.4 Commitment from Partner Communities 12
Part 4 Work Plan
Application Forms
4.1.
Service Area & Communities Served by Grant Project
13
4.2
How Project Work Will Serve the Service Area
14
4.3
How the Project Will be Conducted
14
4.4
Technical Scope of Work
15
4.5
Grant Project Schedule
19
4.6
Grant Project Evaluation
20
4.7
Self- Sustainability Beyond Grant Project
21
Part 5 Budget & Budget Justification
22
Part 6 Required Information Not Found on Standard Application Forms 23
App
Appendix A
Application Forms
Appendix B
Community Letters of Commitment
Appendix C
Waste Composition Study Equipment List
Appendix D
Cost Analysis Detail
December 2008
Page 1
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
PART 1 REQUIRED FORMS
The following forms are included in Appendix A of this application:
• Standard Form 424
♦ Standard Form 424A
♦ Standard From 4248
t Standard Form LLL
a Form RD 400 -1
From RF 400 -4
This Solid Waste ?Management Grant application has been developed in accordance with Section 9 of
the Rural Development Utilities Program application guide for FY09.
December 2008
Page 2
REGIONAL WASTE DIVERSION STUDY
Eagle/GarfieldiPitkin County
PART 2 PROJECT PROPOSAL
Eagle, Garfield and Pitkin Counties realize they have more potential to meet the overarching goals of
this grant project through a region -wide, collaborative research and planning effort. The overarching
goals are to:
Improve the environmental and economical sustainability of solid waste
management in the three - county area
Minimize reliance on, and potential hazards associated with, regional disposal facilities
Leverage the grant outcomes into a long -term strategy of waste diversion for the region
v Share the grant project outcomes with other Colorado communities
These counties and their respective municipalities intend to use the grant funding to collaborate on
research and planning activities needed to support the future development of a Ten -'Year Regional Waste
Diversion Strategy for waste diversion and special waste management.
The project will be led by Eagle County's Solid Waste Manager, Ron Rasnic. Staff from each of the
counties, four municipalities and a non -profit organization will lead and be instrumental in completing
each phase of work. They will contract a portion of the technical assistance services to a solid waste
Professional, LBA Associates, who is familiar with solid waste issues in the region.
2.1 Project Summary
This Regional Waste Diversion Study will be unique in Colorado. Never before have multiple rural
counties, in tandem with several municipalities and a non- profit organization collaborated so
comprehensively by acknowledging the need for better waste management and developing the resources
to achieve it. This project will directly service a three - county service area of 100,300 people.
This is the first USDA Solid Waste Management Grant any of the organizations has pursucd. They will
match it with $67,270 in donated labor from each of the partner counties, cities and the Alliance
organization. Additionally, their consultant (LBA) will donate $7,200 in labor.
As importantly, the communities realize the sustainable management obstacles they face are the same
ones that plague other rural regions in the intermountain west, and are eager to share the findings by
posting results through the Colorado Association for Recycling network and encouraging others to visit
the regions facility's and programs. At the end of the grant project, each will be ready to provide
technical assistance and share their experience.
Within the service area, there will be eight partner organizations that will actively participate to
complete this project:
Eagle County Town of Carbondale
Garfield County City of Glenwood Springs
Pitkin County Town of Vail
City of Aspen Eagle Valley Alliance for Sustainability
December 2008
Page 3
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield / Pitkin County
These organizations will undertake eight tasks designed to provide the service area with key planning
information. These tasks will provide a combination of hands -on training, research, technical assistance
tra+er and planning results that in turn, support long -term solutions for the region.
The
Task 1 - Reg!onai Diversion Collaboration
Task 2 - Waste Composition Studies
Task 3 - Track Recyclables & Measure Diversion
Task 4 - Public Surve on Recycllyng -__
Task 5 - Problem Material Research
Task 6 - Facility Tours
Task 7 - Waste Diversion Education
Task 8 - Stu!!X Wra -U
ation generated from the completion of these tasks will:
♦ Identify what the specific diversion opportunities are
♦ Train a minimum of five staff in each county (and Glenwood Springs) how to conduct a waste
sort
♦ Evaluate where and how recyclables are currently being managed
♦ Understand the public's willingness to divert more materials (and possibly pay for new services)
♦ Ide.ntify options for handling difficult materials ranging from glass to oil and gas waste (a
particular issue in this part of Colorado)
♦ Obtain technical assistance and guidance from operators of other Colorado facilities are currently
divert materials successfully (and keep this region from "reinventing the wheel ")
♦ Provided teacher waste diversion training with key education and outreach tools
The regional partners will leverage the value of this USDA grant project beyond 2010 by using the
project results to develop a Ten -"Year Regional Waste Diversion Strategy with the intent of obtaining
fortral adoption by each community. In keeping with the over - arching goals of the grant project, the
study tasks and subsequent strategy will support sound and sustainable waste diversion programs that
will reduce landfill disposal.
2.2 Needs Assessment.
Need for Regional Waste Diversion in Rural Colorado There are several drivers creating a need for
regional waste diversion in this service area:
Of the four landfills operated in the service area, only Eagle County and West Garfield County
Landfills have an engineered (clay) liners. Both the Pitkin County and South Canyon Landfills
are unlined.
y t!agie County_ Eagle County 115,489
West Garfield County Garfield County y 99,000
Glenwood Springs City of Glenwood Springs i 112,700
_ _
Decc ber 200$ Page 4
I
Pitkin County Pitkin
REGIONAL WASTE DIVERSION STUDY
Eagle/Garfield/Pitkin Countv
RYA
The potential of environmental contamination at unlined facilities is notably greater than at
unlined facilities - and remediation expenses are not something local governments can easily
meet. Any activity that reduces the service area's reliance on these facilities will begin to
mitigate the potential threat - this is especially true of "problem materials" such as
construction/demolition and oil /gas wastes.
2. Additionally, these landfills are filling up at an increasing rate and local governments will be
faced with the need to develop new facilities faster than realized even a few years ago. The cost
of purchasing land, appeasing public opposition and constructing a new regulatory - compliant
landfill is both cost- prohibitive and long -term (disposal facilities can take more than ten years to
develop from start to finish). Waste diversion is a vitally important option to landfilling, with
significant economic and environmental benefits to this region.
3. As noted subsequently, the populations of both Eagle and Pitkin Counties are highly transient,
given the resort nature of their communities. While there is little poverty in these counties, the
impermanent nature of their residents makes it difficult to raise awareness about the need for
diversion and to encourage participation in a program like recycling.
4. This service area faces a key obstacle to diverting more materials, however: It currently
generates only small quantities of recyclables and organics. As a result, the overall cost of
diversion is therefore high. This occurs primarily because communities in the area:
• Lack important data about their waste streams and what will motivate their public to
participate in recycling, organics recovery and problem waste opportunities
• Have not had the resources to undertake regionalized programs to increase quantities
diverted from disposal
• Have previously been able to create an economy of scale with recyclables that both
reduces costs and accesses more lucrative markets
If Garfield, Eagle and Pitkin Counties and their member communities can coordinate resources around
consistent solid waste policies, centralized facilities and regional strategies, they have the opportunity to
extend the lives of existing disposal facilities and operate diversion programs that are both
environmentally and economically sustainable.
Benefits of Technical Assistance These communities will benefit from the simple and direct approach
this grant project will take in:
♦ Examining the waste stream components to learn what is present and whether there are
economical and realistic means to recover or divert key materials
• Discovering any commonalities amongst the communities and pooling resources to divert or
manage problem materials (e.g... C &D debris, tires, O &G waste, glass, plastic bags and textiles)
• Minimizing reliance on landfilling to instead conserve landfill airspace for waste that has no
other option and pushing the need for future facility expansion into the future
December 2008
Page 5
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
Sharing technical alternatives and expertise with other Colorado communities that lack the
regional spirit and resources to answer the same questions posed by this project
2.3 Regional Waste Diversion Study Objectives
The Waste Diversion Study is a results - oriented project. Each task has clear work product requirements
that must be successfully completed in order to verify task completion. The progress on meeting these
requirements will be reported in each quarterly report to USDA. The specific work product objectives
include:
♦ Task 1 - six regional partner meetings that culminate in clear actions for conducting this study
♦ Task 2 - four completed waste composition studies with hands -on training for 20 staff and a
report summarizing both county- specific and regional waste stream analyses
♦ Task 3 - an assessment of current re.cyclables flow plus a waste baseline and 10 -year diversion
goals
♦ Task 4 - a public survey on glass recycling with responses from at least 5% of all registered
voters
♦ Task 5 - clear research and recommendations for the five problem wastes
♦ Task 6 - facility tours to access the technical assistance available from operators of other
Colorado facility
♦ Task 7 - successful recycling education including a regional website, teacher training and a
school outreach program
♦ Task 8 - follow -up presentations for regional leaders with recommended strategies for
implementing diversion programs following the completion of this study
December 2008
Page 6
REGIONAI. WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
3.0 PROJECT APPROACH
This section addresses the qualifications of staff and its consultant to undertake this grant project.
The Regional Waste Diversion Study has considerable breadth in terms both of solid waste obstacles
tackled and applicability for rural communities well beyond the service area. Considerable resources
have been developed to support this work including:
4 Donated Labor from Eagle, Garfield & Pitkin Counties
q Donated Labor from Aspen, Carbondale, Glenwood Springs & Vail
-4 Donated Labor from the Eagle Valley Alliance for Sustainability
4 Donated Labor from the Consultant
Services Provided by Affiliated Communities
q Consultant Services
All of the project resources will be represented by a combination of county and municipal staff, non-
profit staff and Eagle County's consultant. Qualifications for key staff and the consultant are provided
below.
3.1 Community & Non - Profit Staff
The following staff has made in -kind labor commitments to the Regional Waste Diversion Study. These
include the Grant Project Manager, twelve county and municipal staff, and two non - profit staff.
Ron Rasnic, Grant Proiect Manager (14 years) - Run is the Eagle County Solid Waste Manager and
has been responsible for overseeing the Eagle County Landfill and solid waste operations for over
fourteen years. He has been responsible for long range planning, budget development and oversight,
personnel management and all compliance activities. During his tenure several waste diversion projects
have been instituted including scrap tire and metal recycling, a county -wide drop -off collection
recycling prugram, wood waste recycling, a new household and business hazardous waste collection
program and facility and a soon -to -built recycling materials recovery facility. Ron is certified by the
Solid Waste Association of North America as a Landfill Manager (SWANA is an $,200 - member
organization that focuses on education, research, and advocacy). He holds a Bachelor of Science in
Oceanographic Technology from Florida Institute of Technology and a Masters of Environmental Policy
& Management from the University of Denver.
Ron has played a solid waste leadership role in the Eagle Valley for well over a decade. He has guided
Eagle County and its municipalities towards increased sustainability through new facilities,
partnerships with private haulers, numerous site tours and lectures - and his leadership in the Colorado
SWANA Chapter as well as the Colorado Association for Recycling (CAFR). Specific technical
leadership examples include the implementation of landfill tip fee policies that have created an incentive
for diversion and technical assistance to both the Towns of Eagle and Gypsum in developing a curbside
recyclables collection program.
December 2008 rage 7
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield/Pitkin County
Marvin Stephens, Garfield County Road & Bridge Director (35 years) - Marvin has been the face of
solid waste in Garfield County for over three decades. Although he is responsible for over 60
employees and several contractors in the divisions of Motor Pool, Pest & Weed and Solid Waste,
operation of the West Garfield County Landfill has been a primary focus for most of his tenure. He is
responsible for all budget and capital improvement decisions concerning the Road & Bridge
Department, and reports directly to Garfield County's Board of Commissioners. He has been single -
handedly responsible for keeping the commissioners, other department directors and staff focused on
maintenance and stewardship activities that are both economically and environmentally sustainable for
the county.
Ma'�jj��''i.n has led by example for 35 year, and realized that training is extremely important. He has
per•�onally completed numerous SWANA training courses, and ensures that his staff is also fully trained
and S WANA -certified. He is especially concerned about the management of problem (tires, plastic bags)
and special wastes (oil & gas debris) received at the county's landfill. Armed with information from this
project, he will continue to train his staff to address these materials with creative alternatives which will
be facilitated in the future through collaboration with Eagle and Pitkin Counties.
Chris Hoofnagle, Pitkin County Grant Project Lead (10 years) - As Pitkin County's Solid Waste
Manager, Chris provides leadership and administration for the Resource Recovery departments of Public
Works. He provides long range planning, policy recommendation, budget development,
personnel /contract management, and manages environmental sampling and compliance activities. Chris
provides operational oversight and vision for the Pitkin County integrated solid waste management
systems including organics composting, aggregate recovery, recycling, hazardous waste management
and landfillifig. The Pitkin County landfill has successfully doubled its expected lifespan through design
modlifications and operational innovations during Chris' tenure. He is a SWANA- certified Landfill &
Recycling Manager, sits on the Colorado Pollution Prevention Board Advisory Committee, and holds a
Masters of Public Administration degree from the University of Colorado at Denver.
Chris has advanced solid waste management practices in the Roaring Fork Valley for several years. He
is largely responsible for recognizing the need to integrate Pitkin County's solid waste systems and to
regionalize waste diversion efforts in the grant service area. Chris has provided advisory assistance to
the Colorado Department of Public Health & Environment in its recycling grant program (2008 -2009)
and has been a reliable source of technical expertise to other Colorado communities (most recently
including C&D waste technical assistance to Boulder County).
Math Scherr, Eagle Valley Alliance for Sustainability (Alliance) Grant Lead (10 years) - Matt has
served as the Executive Director of the Alliance, a community nonprofit addressing green building,
wast.h reduction and recycling, and energy and renewable power for four years. Under his direction, the
Alliance has grown the organization's budget from $68,000 to $380,000 and its staff from one to seven
people. The Alliance has been operating recycling drop -off sites for Eagle County for the last three years
with the objectives of transforming recycling collections and establishing recycling infrastructure in the
community. Prior to the Alliance, Matt was a project manager at the Vail Leadership Institute and a
Training Coordinator for the National Exchange Carrier Association
Matt has successfully worked with Eagle County staff to educate county leadership about the need for a
new recyclables processing facility and now continue to promote further diversion efforts by the county
December 2008 Page 8
REGIONAL WASTE DIVERSION STUDY
Eagle/Garfield /Pitkin County
and its citizens - a facility that is expected to be constructed in 2009. Matt continues to catalyze the
Alliance in its education role for citizens and the private sector in all environmental arenas. He is a
trained educator and will continue to be an asset for the training portions of this project.
Kristen Bertuglia (Public Survey Lead) (5 years) - Kristen is the Environmental Sustainability
Coordinator for the Town of Vail, and is responsible for managing the Town's sustainable development.
initiatives. This includes forming local and state partnerships to coordinate programs to reduce waste,
improve energy efficiency, utilize renewable energy and increase sustainable practices in the Town. She
is also responsible for leading environmental education and outreach efforts on behalf of Vail. In
Kristen's prior position as Senior Research Associate with the Institute for Environmental Solutions in
Denver, Colorado, she administered surveys and provided statistical analysis on results related to
attitudes and practices regarding communities and the environment. She also led field programs,
training, data collection and analysis on the environmental benefits of urban forests.
Kristen's experience developing, implementing and interpreting surveys will allow her to play a critical
role in Task 4. She also represents the Town of Vail, which has unique solid waste needs (both a resort
community and town filled with transient citizenry). Vail is concerned about improving its
environmental footprint and is fully committed to this grant project.
3.2 Consultant
Eagle County and the partner organizations will be supported by LBA Associates, Inc. (LBA). LBA is a
solid waste planning and recycling management firm. that has worked throughout Colorado, and over the
last several years has assisted all three counties in this regional partnership. LBA has successfully
completed two other USDA grant projects (South Routt County Five -Year Solid Waste Plan in 2005 and
the Chaffee & Lake County Ten -Year Solid Waste Plan in 2006). The LBA Team includes LBA
Associates' president, Laurie Batchelder Adams and Anne Peters.
LBA Associates will donate $7,200 to this grant project. This amount is nearly 4% of the total project
value.
Laurie Batchelder Adams (25 years) - As the lead for the LBA Team, Laurie will be responsible for
all consultant work completed on this project, and will specifically lead Tasks 1, 2, 3, 6, and 8, including
the hands -on waste composition training of 15 staff . Laurie has spent 20 years providing technical
assistance and management consulting to cities and counties throughout the Rocky Mountain States
including Boulder, Chaffee, Denver, Eagle, Garfield, Lake, Larimer, Pitkin and Routt Counties. She has
also completed recycling projects for the Denver International Airport, the Indian Health Service, the
Colorado Department of Public Health & Environment, and the Winter Park Resort. Her expertise is
waste diversion planning, policy development and procurement assistance. Laurie is a SWANA-
certified Recycling Manager, and holds graduate degrees in Civil Engineering (University of Vermont)
and Environmental Policy & Management (University of Denver).
Laurie has provided technical assistance to communities throughout the intermountain west, including
rural and low - income areas of Colorado, Wyoming and Utah. She has conducted several waste
composition studies and has trained numerous municipal, private sector and tribal staff how to conduct
an effective waste sort. Laurie has spent the last 13 in a leadership role in SWANA's international
December 2008
Page 9
REGIONAL WASTE DIVERSION STUDY
n
organization - she has been an officer each of the last five years and currently serves as its Past
President. Laurie was also instrumental in the rehabilitation of the Colorado Association for Recycling
when it expanded its services to include legislative advocacy and research assistance to its public and
private sector members. Her roles in both SWANA and CAFR represent volunteer efforts.
Ange Peters (20 years) - Anne is a long -time associate of LBA, and will conduct the Task 5 problem
materials research. She has worked in the waste management and recycling arena for nearly 30 years,
on waste /recycling and resource conservation projects for both local and state governments and private
and non - profit organizations. Anne's skills include communication, research, and analysis for
waste /diversion planning, program design and implementation, producer responsibility, market research,
education, and recycling of challenging materials such as electronics, C &D waste, carpet, etc.
Ann has trained numerous industry, public sector employees and graduate students in the areas of
elet ronic waste, carpet waste, tires, other special waste management and communications. She had
served as an Adjunct Professor at the University of Denver's Environment Policy and Management
pro�ram.
3.3 Resources Available to Grant Project
As described in Section 3.1, there are multiple sources of revenue and labor available for this grant
project.
1. Donated Labor - The following table quantifies the specific contribution that the key government
and non - profit staff introduced in Section 3.2 - and their support staff - wilI make to this project
in terms of donated labor. The tabulated hours total 1,224 hours of labor, which translates to
$67,270.
G
R
D
W
E
P1
A!
H,
Bi
H4
Ja
Te
December 2008 Page 10
DOttT >g 3'
0KANI-
t
j
Task Tits -k Tai k Task _ 'T'ask Task Task
2f1 O"v
1 2 4, 4: 5
rant Manager Ron
aspic, Solid Waste
Eagle
;Aaa cr
-Count _ a
48 —!
`4„ 10
10
16
2L
12
24
168
iriry Balanger,
!
rector of Public
I
1
orks
Carbondale
24
4 2
3
5
' 24
12
2
76
risten 13ertuglis,
-
1 ronmental
s
a ner
Vail
24
4 2
3
5
24
12
2
76
.h ey Cantrell, Env
_
_
.alth,SEcialist
As en
24� 4
2
3
5
24
12
2
76
It Carlson, Env
!alth Officer
Vail
24
4
5
24
12
2
76
ne • 16T&',"
ke Landfill
GarfeId
County
chnician
24 !
4
2
3 5
24
12
2
76
December 2008 Page 10
REGIONAL WASTE DIVERSION STUDY
EagWGarfield /Pitkin County
Chris Hoofnagle, Solid
Pitkin
Waste Mana er
Count _
24
4
2
3
5
24
12
2
76
Ellie Kennedy, Asst
Pubtic Works
Director
Doug Oliver, Solid
Carbondale
Glenwood
24
4
2
3
5
24
- ..._..__._.-
12
- - - -_. ___
2
___. ........_.._.._
76
_.__
Waste Manager
Jim .Rada, Env Health
Springs
Garfield
24
4
2
3
5
24
12
2
"76
5
24
12
2
76
& Safet
County
24
4
-
3
_ _
Marvin Stephens,
Road & Bridge
Garfield
Director
Jannette Whitcomb,
Count,
24
4
-
2
3
5
24
12
2
76
Env Health
Coordinator
Todd Urban, Landfill
AsQen
Garfield
24
4
2
3
5
24
12
2
76
3
5
24
12
2
76
Manager
Matt Scherr,
Cou"!y
24
4
- -- —
5
14
12
�
76 i
Executive Director
Alliance
24
4
3
3
Jeremy Pague,
24
12
2
76
Recycling Manager
Alliance
24
4
2
3
It should also be noted that these communities will also incur several miscellaneous expenses
that are not quantified and will also be contributed to this project. These include the provision of
meeting spaces, landfill equipment available during the WCSs, personal protective gear for WCS
workers and maintaining a waste diversion website long -term.
2. Services Provided by Affiliated Organizations - this will occur in two areas:
Task 2 Waste Composition Studies - All three counties and Glenwood Springs will
provide five workers (20 total) for this task. These workers will be provided hands -on-
training on how to conduct a waste sort. Subsequently, each set of workers will spend
two full days conducting a waste sort at their landfill. The counties and city will be
compensated through USDA grant funding for this labor (workers will be pulled from
routine landfill operations in order to complete this task). LBA will coordinate the waste
sorts and provide the hands -on training.
b. Task 4 Public Survey - The Town of Valley will provide the labor needed to coordinate
and implement the on -line survey. They will also interpret and present the findings to the
Regional Waste Diversion partners. Kristen Bertuglia will lead this effort. Her labor will
be compensated through USDA grant funding.
3. Consultant Labor & Expenses - LBA will provide services to support a portion of this grant
project. L BA's project costs are less than 29% of the total project value, and are 49% of the
requested USDA grant. These project costs include primarily labor with some local travel
expenses.
December 2008
Page 1I
REGIONAL WASTE DIVERSION STUDY
3.41 Commitment from Partner Communities
The in -kind labor described in the previous table underscores Eagle County's partner commitment to the
Regional Waste Diversion Study. Each of the communities in the table intend to donate the hours
shown over the grant project period of October 2009 through September 2010. This table indicated an
in -kind labor contribution of $67,270, which represents 37% of the overall project value of $182,200.
The contribution represents the minimum these organizations intend to contribute during the grant
project - the resources they will ultimately share are likely to exceed this amount. Letters of
commitment for the project from each of these communities are included in Appendix B.
December 2008 Page 12
REGIONAL WASTE DIVERSION STUDY
_. Eagle /Garfield /Pitkin County
PART 4 WORK PLAN
The following eight tasks outlines the specific activities Eagle, Garfield and Pitkin Counties intend to
complete utilizing the grant funds.
4.1 Service Area & Communities Served by the Grant Project
The area to be served by this grant includes the counties of Eagle, Garfield and Pitkin and extends from
Vail Pass to the Utah state line. The three - county area encompasses approximately 5,471 square miles
(Eagle County —1,694 square miles; Garfield County — 2,958 square miles; Pitkin County — 819 square
miles). The primary transportation corridor through this area is Interstate 70 in Eagle and Garfield
Counties, and Highway 82 in Pitkin County.
All municipalities in this service area will be served by this project, as their populations are less than
10,000, making them eligible for inclusion in a USDA solid waste management grant project. The
Regional Waste Diversion project will have region -wide benefits. The 2000 demographics for the
regional counties and communities are tabulated below.
- ��••� ra,L,M«, u, LIM nt:giona1 waste Urversion Project are indicated with an asterisk
As noted in this table, 11 out of 15 municipalities have populations less than 5,500, and 7 out of 15 have
populations less than 2,500. Only Parachute in Garfield County has a median household income that is
less than the state -wide non - metropolitan household income of $35,606 and therefore qualifies as "low
income" pursuant to the USDA technical assistance grant'regulations. However, Eagle and Pitkin
December 2048
Page 13
! REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
Counties both have housing occupancy levels notably less than the state average (91.7 %). This relative
transiency of these residents creates both a disincentive to support programs deemed as "non- priority"
(lik� waste diversion) and an obstacle in effectively educating this public.
4.2 How the Project Work Will Serve the Service Area
Every task will be completed jointly for each of the three counties with the exception of Task 2. The
City of Glenwood Springs facility (South Canyon Landfill) will be included in the waste composition
study since it plays an integral role in terms of waste disposal in the three - county area. The proposed
provision of services to these communities is as follows:
Tiot 2 t Tas r 2 1'ask 3 I grk A 5 Task 6 � Tea }sk 7
�.'..'J��`�8f
F `. '.0 �bf4p�3i�e'sion
f 1 R Tours Education
<.
Eagle County, X X X X X X X
Vail & Alliance
Garfield County, X X X X
Glenwood
E
Springs &
Carbondale
City of Glenwood
S rin s on �« ,, l w X
F4tidn County & X X X X r X X K
Results of this project will be shared with the participating communities and made available to all Colorado
communities through the Colorado Association for Recycling.
4.3 How the Project Will be Conducted
X
Eagle County is the applicant for this grant project. However, the Regional Waste Diversion Study will
be conducted by and with all three counties, as well as the four municipalities and non - profit
organization previously identified.
The project will be conducted by a combination of community staff and the project consultant team.
Ron Rasnic, the grant Project Manager (and Eagle County Solid Waste Manager) and will be -the
responsible party for the grant project, serving as the primary contact with USDA. Ron will submit
quarterly process reports and an accounting of projects costs to USDA, coordinate all USDA funding
and �versee the project work. He will also supervise all government and NPO staff efforts, both donated
and eimbursable services.
represented by Laurie Batchelder Adams, will contract directly with Eagle County for the
.etion of the Waste Diversion Study. The LBA contract will be a time and materials, not to exceed
nent based on monthly invoicing and payments. LBA will invoice Eagle County on a monthly
providing a summary of services to data, justification for all costs and documentation for
2008 Page 14
REGIONAL WASTE DIVERSION STUDY
Eagle/Garfeld /Pitkin County
4.4 Technical Scope of Work
Task 1 - Regional Diversion Collaboration This task will support a face -to -face meeting to be held
every other month in Glenwood Springs with staff and leaders from each association served by, and
working towards, the grant project (i.e., the regional waste diversion partners). These meetings will be
organized to:
• Direct project tasks to best provide needed results
♦ Review results of completed tasks
• Identify which regionalized management efforts have the greatest benefits
• Develop strategies for implementing new /expanded recyclable, yard /wood waste, special waste,
and problem waste diversion programs
Task 1 will include six regional meetings throughout the study with community staff and other interested
parties. These will be facilitated by the project consultant and will include all necessary meeting
planning and.follow -up materials.
Task 2 - Waste Com osition Studies This task will include a single- season waste composition study
(WCS) at each of the four Iandfills in the region. The purpose of the WCSs will be to:
♦ Evaluate the success of existing diversion programs by observing recyclables, organics, and
special wastes that are still being placed in the waste stream
♦ Identifying those recyclables, organics, and special wastes that should be targeted for
new /improved diversion programs
♦ Provide hands -on waste sort training to 20 workers so they can lead future sorting efforts
The WCSs will be conducted at the on -set of the Regional Waste Diversion Study, as the information
generated will drive subsequent tasks. Each WCS will measure approximately 20 materials from about
16 samples taken from in- coming waste loads at each landfill. These toads will be selected to represent
the relative quantities of residential, commercial, and industrial waste received at each landfill. The
samples will be about 200 pounds in size, and will be sorted according to an established sorting protocol
that generally follows ASTM D 5231 -92 (reapproved 2003).
Each landfill WCS will take approximately two days to conduct worker training and complete the sort,
plus some set -up and break -down tine. Specific sort logistics will include collaboration with each
landfill manager to isolate a safe location for sorting and management of sorted materials, plus
coordination with local haulers to select and tip targeted waste loads at the sort area.
Task 2 will be supervised by the project consultant team and will utilize a combination of community
staff and local labor to complete the sort activities. The grant request includes funding for the laborers
(five laborers for two days at each of four landfills, sort equipment that will be used for all four sorts (a
precision scale, emergency eyewash and first -aid kit); sort supplies (baskets, hand tools, shovels, rakes,
December 2008 Page 15
REGIONAL WASTE DIVERSION STUDY
gloOes) and the rental of a protective tent and sorting tables. Appendix C includes a list of WCS
equipment.
The WCS will be analyzed in terms of materials composition, statistical significance, landfill- specific
composition, and aggregated regional results. A short memo report will summarize the results and
include recommendations for future waste diversion activities in all three counties.
Task 3 - Track Regional Recyclables Flow & Measure Waste Diversion There are numerous
curbside and drop -site programs for collecting recyclables throughout the three counties. The first part
of this task will allow each program to be inventoried in terms of materials collected, collection
mechanism (i.e., type of program, infrastructure, and containers), hauler(s), and disposition of collected
materials. Results will be illustrated to demonstrate the flow of recyclables throughout the region.
Baseline quantities of diverted materials (recyclables, yard /wood waste, special waste, and construction/
demolition debris) will subsequently be estimated for the 2008 calendar year. Based on this information
and the planning discussions conducted in Task 1, a region -wide ten -year waste diversion goal will be
developed.
Task 3 will be completed by staff and the project consultant. It will include a tabulation and map of
current recyclables flow, calculations of current diverted quantities, and establishment of a ten -year
waste diversion goals) for the region.
I
Task 4 - Public Survey on Recycling This task will build on a general public survey recently
completed by Garfield County that identified a strong desire for more recycling. The survey to be
conducted in the Regional Waste Diversion Study will encompass all three counties and will focus on
the public's desire and willingness to recycle (possibly even pay for new services). The purpose of this
task will be to both educate the public and assess the socio- political feasibility of additional diversion
and �he alternative management of problem materials.
A good example of information from the survey is whether the public might support new ways of
handling glass (a material with high collection and transportation costs and a limited Colorado market).
Alternatives the survey data might support include:
♦ Collection of glass separate from other containers so processing is not required
♦ Development of local markets (such as crushing for roadway aggregate substitute)
♦ Elimination of glass from the recycling program altogether
Task 4 will be led and largely completed by the Town of Vail, an affiliated organization of Eagle
County. The task will include development of survey questions, random targeting of registered voters in
each of the three counties, letter notification of an on -line survey, and data analysis. An on -line survey
service will be used. Approximately 30,000 residents will be targeted and the goal is a 5% response
rate. Survey results will be summarized in a presentation to the regional waste diversion partners and
com tunity leaders, and posted on the website (to be developed in Task 7).
2008 Page 16
REGIONAI.. WASTE DIVERSION STUDY
Eagle/Garfield /Pitkin County
Task S - Problem Materials Research This task will include a separate analysis to assess management
Options for four separate problem materials in this region. All four materials are generated in notable
quantities, create nuisances at the landfills and /or can potentially be diverted to save landfill space. Each
analysis will be unique as a function of the material:
1. Construction and Demolition waste (C &D) - This analysis'will focus on a survey of policies that
have been implemented throughout the U.S. to encourage the diversion of key C &D materials.
Those policies that could potentially be implemented in the region are likely to include a
requirement for recycling plans and /or deposits tied to construction and demolition permits.
Likely policies will be assessed in terms of political feasibility and implementation requirements.
Z. Scrap Tires - Per state regulations, residentially generated scrap tires are banned from landfill
disposal. This creates the problem of managing this material in an environmentally, cost -
effective manner. Few, if any, markets exist on the West Slope for scrap tires. Some landfill
facilities pay outside vendors to haul the tires to recycling or shredding facilities on the Front
Range. At least one other facility employs manual labor to quarter the tires after which they are
landfilled. Quantities of scrap tires accumulated by in the service area present a management
problem. This task will evaluate scrap tire quantities collected at the four landfills, as well as
assess alternative management methods that may be feasible if the communities work together,
rather than separately. Reasonable options are expected to include community partnering to hire
a mobile shreddingichipping/splitting service and possible new local markets.
3 Textiles - The size of the textile issue will be quantified from the WCSs. Reuse and recycling
options for managing these materials will be evaluated. Markets will be limited to Colorado (e.g.
rag outlets and reuse outlets) to minimize transportation costs. They will be assessed in terms of
collection, processing and hauling requirements.
Plastic bags - Options for reducing and recycling bags generated at local groceries will be
evaluated in terms of both ways to encourage the use of re- useable bags by the public and plastic
bag recycling by groceries (most Iarge grocers currently accept used plastic bags, but the
awareness of - and incentives to - the public are small enough that these programs do not
stimulate significant diversion). Research will be tied to education activities in Task 7 and will
consider the value of a specific outreach campaign, as well as potential policy to encourage more
reuse and recycling.
5. Oil and gas (O &G) industry waste - The size of O &G waste within the regional waste stream and
diversion opportunities will be assessed during the WCSs. This data will be used in two to three
meetings with local O &G stakeholders (e.g., Encana and Exxon Mobile) that will focus on
strategizing options for reducing and recycling key materials. Research will be limited to local
potential markets. No assessment of hazardous or special waste materials will be conducted.
Task 5 will be conducted by staff and the project consultant. It will include tabulation a short memo
report summarizing findings, tabulating management options, and recommendations for failure diversion
actions.
December 2008
Page 17
I REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield/Pitkin County
Task 6 — Recycling, Composting & E -Waste Facility Tours As the governments in the region
contemplate which waste diversion facility improvements are needed and /or what type of new facilities
to build over the term, it is important for staff and decision - makers to have first -hand knowledge of
exemplary operations that are located in Colorado. In addition, operators of existing facilities have
hard - earned technical knowledge that they are eager to share with Eagle, Garfield and Pitkin Counties.
This task will include the coordination of site visits by key staff and leaders to the following facilities:
♦ Composting facilities - Mesa County (Grand Junction) and Al Organics (Eaton)
♦ Material recovery facilities - Boulder County (Boulder) and Altogether Recycling (Commerce
City)
♦ Electronic waste facilities - GRX (Denver) and Lifespan Technologies (Grand Junction)
Task b will include tours coordinated over two to three separate days (one to two to the Front Range
and qne to western Colorado). The grant request includes van rental, gas and lunches for participants.
Task 7 - Waste Diversion Education Currently, education programs are decentralized through the
counties and various municipalities - materials diverted vary widely and messages educating the public
about the importance of diversion provide mixed .messages to residents and businesses. This task will
allow the associations to develop a regional waste diversion education program that will work towards
reaching a broader, regional audience and providing consistent messages about the benefits of diversion,
targeted materials, and recycling/composting guidance.
Specific activities are expected to include:
1.
Develop a Regional Website - The website will establish waste diversion as a key responsibility
for all citizens and businesses in all three counties and provides user - friendly, direct access to
critical information:
+ The website will be developed with a logo and initial content including diversion contacts
in every community and guidance /directions for local diversion activities
+ It is expected to have a static home page, 3 dynamic pages (which can be updated
regularly), a resource page and a contact form where users can request info but spam
activity is minimize
Information posted to the website will include:
♦ The what, where and how of diverting waste in the service area
♦ Ivey contact information
+ Regional Waste Diversion project results - including the Task 4 Public Survey results
+ Links to the other associations
2. Develop a School Outreach Program - This program is needed to educate grades 3 through 5 in
each of the 27 elementary schools within the region (research indicates that these grades are the
most effective targets for this type of awareness and training). Education materials will be
developed so that hands -on teacher training can be conducted by local government staff (i.e.,
December 2008
Page 18
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield/Pitkin County
public works employees, recycling coordinators or environmental health specialists) and
subsequently teachers can use the materials to interactively teach their students. The materials
will include:
♦ Interactive video on reducing, reusing, recycling and rethinking environmental
conservations - such as "011ie Saves the Planet" which is available through SWANA
+ Lesson plan handbook with teacher /trainer guidance, instruction material and student
projects tailored to each of the three grades - it is expected that this material will not be
generated from scratch, but will instead utilize existing resources such as the "Chaffee,
Lake & Custer Counties, Colorado Lessons in Sustainable Waste Management"
developed in 2006 under an earlier USDA grant
♦ A poster describing the benefits of recycling tailored for each grade
Task 7 will be implemented primarily by local recycling education coordinators from throughout the
region. Expenses include purchasing one video for each school, printing a handbook for each teacher
of these grades in each .school and producing a poster for each grade in each school.
Task 8 - Study Wrap -Up This task will specifically address the commitment to continue the work of
waste diversion long after the project grant is completed. It will include up to three presentations by
staff and the project consultant to the commissions, councils and trustees that represent the associations
served by the grant project. These presentations will summarize the findings from all seven tasks, but
will focus on specific strategies for implementing recommendations from the Waste Diversion Study.
These recommendations are expected to include.
♦ Expanded diversion programs to target materials identified in the WCSs as not being recycled or
diverted efficiently (Task 2)
• Implementation of publicly- supported recycling suggestions (Task 4)
• Region -wide alternatives to managing problem wastes (Task 5)
+ Region -wide waste diversion outreach and education (Task 7)
+ Other activities to meet the 10 -year diversion goals (Task 3)
Task 8 will include up to three presentations at the end of the project to disseminate information and
take action to leverage the grant project results over the long -tern.
4.5 Grant Project Schedule
The tasks of the Waste Diversion Study will generally be completed in accordance with the schedule
below. This schedule assumes a grant project start date in October 2009.
Based on a 12 -month grant schedule, all work will be conducted no later than September 2010. This
timing will be critical to the communities in the grant project service area, as they intend to develop their
Ten -Year Regional Waste Diversion Strategy for implementation in 2011.
December 2008 Page 19
Task I - Regional Diversion Collaboration
Task 2 - Waste Composition Studies
Task 3 - Track Recyclables & Measure Diversi
Task 4 - Public Surv, q__ y
Task 5 - Problem Material Research
Task 6 - Facillty Tours
Task 7 - Waste Diversion Education
Task 8 - Study Wrap:Up
4,6 Grant Project Evaluation
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
STAR <FIIVISii:;:
October 2009 - September 2010
October 2009 - November 2009
December 2009 - January 2010
April 2010 August 2010
Janua 2009 - May 2010
Ma2010 -June 2010
October 2009 - September 2010
August 2010.- S tember 2010
The ultimate outcome of this project will be for Eagle, Garfield and Pitkin Counties and their member
corn unities to be armed with pertinent new information and data. This will allow them to coordinate
reso rces through consistent solid waste policies, centralized facilities and regional strategies to extend
the lives of existing disposal facilities and to operate diversion programs that are both environmentally
and economically sustainable.
In order to accomplish this outcome, the following objectives have been developed:
+ Regional diversion collaboration
♦ Waste composition studies (4)
♦ I 20 workers trained to conduct waste sorts
♦ Track regional recyclables flow and measure waste diversion
♦ Public recycling survey
♦ I Problems materials research
♦ Recycling, composting and a -waste facility tours
♦ Regional waste diversion website
♦ Teacher training and development of interactive education materials
♦ Study wrap -up
The above outlined goals will be carefully tracked over the twelve -month duration of the project to
control both resource allocation and project progress. The following activities will specifically be
tracked:
1. Work Completed & Expenditures Incurred by Affiliated Organizations with Reimbursable
Labor;
♦ Expenditures by each county and Glenwood Springs in Task 2
♦ Expenditures by Vail in Task 4
2. Work Completed & Expenditures Incurred by Consultant
♦ Expenditures associated with labor
♦ Expenditures associated with local travel expenses
Decemher 2008
Page 20
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
3. Overall Project Completion in Terms of Percent Complete
This tracking will be reported in bi- monthly updates to the communities in the service area and in
quarterly process reports to USDA. Each task completion and project objective is verifiable by the
specific work product requirements.
4.7 Project Self- Sustainability After Grant Project is Completed
Eagle, Garfield and Pitkin Counties are committed to waste diversion in their region, as demonstrated by
activities already undertaken or completed
• Eagle County planning for a materials recovery facility with capacity to accommodate regional
recyclables (2007 and 2008, facility to be on -line in late 2009)
• Pitkin County completion of a solid waste plan including an evaluation of regional diversion
opportunities and needs (2008)
• Garfield County's evaluation of new organics recovery capability with ability to potentially
process out -of- county materials (2008)
• Regional partner meetings to assess available resources for supporting future waste diversion in a
three - county area (facilitated monthly meetings, August through December 2008)
Garfield County community survey with recycling questions (2008)
This Regional Waste Diversion Study has been designed specifically to support the development of a
Ten -Year Regional Waste Diversion Strategy. The tasks to be completed in this study will answer
questions and provide data that have been obstacles to increasing diversion for the communities of
Eagle, Garfield and Pitkin County for many years.
It is important to note that community leaders in this region are very supportive of new and expanded
waste diversion programs. Local landfills are not consistently lined, disposal-space is eroding at an
increasing rate and leaders are facing the significant challenge of both purchasing land for, and sitting,
new disposal capacity.
At the same time, the citizenry is relatively transient and more resistant to environmental outreach.
Additionally, recyclables markets are forcing generators to increase both the quantity and quality of
material. These, associations have realized that they can divert notably more materials if they collaborate
on programs and education, and that collectively they can obtain greater economic and environmental
sustainability for their publics.
As a result of these drivers, the communities in this service area are determined to collaborate regionally
and expand their current waste diversion capabilities. Once they are armed with the data provided by
this project, they will have the tools and information needed to develop a Ten -Year Regional Waste
Diversion Strategy.
Lastly, the partners committed to this project will share the project results with other Colorado
communities through the Colorado Association for Recycling network, and will be available to conduct
December 2008
Page 21
REGIONAL WASTE DIVERSION STUDY
Eagle/GarYeld /Pitkin County
tours, participate in workshops or informally share technical expertise and observations obtained during
the completion of this grant project.
December 2108
Page 22
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REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pltkin County
PART 5 BUDGET & BUDGET JUSTIFCIATION
Thd table below summarizes the donations, direct Eagle County costs, reimbursable costs to be incurred
by affiliated organizations and contractor costs associated with this grant project. The total project value
is $182,200 and the grant project request is $107,735.
♦ Donated labor - 1,224 hours or $67,270 plus $7,200 contractor labor (41% of total project value)
♦ Direct Eagle County costs - $36,705 (20% of total project value) including WCS equipment,
supplies and rental costs; map development; survey mailings and service subscription; tour
rentals; website development and school outreach materials
+ Reimbursable costs from affiliated organizations - $18,240 (10% of total project value) including
WCS workers (20) and survey implementation
♦ Contractor costs - $52,790 (29% of total project value) including labor and local travel expenses
Of the grant request ($1117,735), 51 % of costs will be incurred directly by Eagle County or its
affiliated organizations. There are no project administrative costs included in the grant funding request.
A detailed break down of costs is included in Appendix D.
December 2008 Page 23
AffI- .I-
ATED
DONATED LABOR
COUNTY
ORGANI-
CONTRACTOR COSTS
SUBTOTAL
COSTS
7.,ATION
_.
COSTS
CON -
EAGLE
REIMBURS-
LOCAL
GRANT
PROJECT
TASK
STAFF
TRACTOR
COUNTY
ABLE
LABOR
TRAVEL
FUNDING
EXPENSES
EXPENSES
EXPENSES
REQUEST
Task 1 - Regional
SUBTOTAL
Collaboration
$21,070
-S2-18--80-
SO
SO
$10,080
$2,700
$12 780
Task 2 - Waste
Composition Studies
$4,055
$720
_ -$5 080
$10,240
$15,960
$1,600
$32,880
Task 3 - Track
Recyclables/Measure
$2,165
$480
$830
$0
$4,560
$0
$5,390
Diversion
................
Task 4 - IPublic
Survey
32,905
$1,440
$14,100
$8,000
$1 440
$U
$23,540
Task 5 - Problem
Materials Research
$4,8__0.0
$o
$0
$0
$8,620
$450
19,070
Task 6 - Diversion
Facility Tours
$19,440
$0
$2,775
$0
$2,160
$0
$4,935
Task 7 - IDIversion
Education
$9,720
$960
$13 920
$0
$0
$0
$13,920
Task 8 - Study
Wrap-Up
$3,115
$724
$0
50
$4,320
5900
$5,220
SUBOT:AL
$67 70
$7,200
_$36,705
$18,240
$47,140
$5,650
Donated Total
$74,470
t
-$107,735
County Costs
$36,705
Reimbursable Costs
$18,420
Contractor Costs
$522790
TOTAL GRANT REQUEST
$107,735
December 2008 Page 23
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
PART 6 REQUIRED INFORNIATION NOT FOUND ON STANDARD
APPLICATION FORMS
6.1 Evidence of Legal Existence
6.2 List of Directors & Officers
6.3 IRS Tax Exempt Status
6.4 Debarment & Suspension Rules
6.5 Drug -Free Workplace Requirements
6.6 Audit
6.7 Financial Statements
[December 2008 Page 24
tA4 s l%°iG'`le.
C.R.S.A. § 30 -5 -121
West's Colorado Revised Statutes Annotated Currentness
Title 30. Government -- County
Location and Boundaries
Article S. County Boundaries (Refs & Annos)
§ 30 -5 -121. Eagle
Page I
The county of Eagle is hereby created and established, with the legal capacities and functions of other counties
of this state, and with boundaries as follows:
Commencing at a point on the northern boundary of Lake county where the divide between the Eagle river and
Ten Mile branches from and leaves the National range; thence along the summit of the said divide and the divid-
ing ridge between the Piney and the Blue rivers to the southern line of Grand county; thence due west to a point
six miles west of the 107th degree of west longitude; thence due south to the northern boundary line of Pitkin
county; thence east along said boundary. line to the summit of the National range; thence in an easterly direction
along said summit of the National range to the place of beginning.
HISTORICAL AND STATUTORY NOTES
2002 Main Volume
Derivation:
Laws 1893, p. 127, § 1.
Gen.St.1883, § 474.
Rev.St.1908, § 1 101.
Comp.Laws 1921, § 8580.
C.S.A. 1935, c. 44, § 22.
C.R.S.1953, § 34 -1 -21,
C.R.S. 1963, § 34 -1 -21.
C. R. S. A. § 30 -5 -121, CO ST § 30 -5 -121
Current through the Second Regular Sespion of the Sixty -Sixth General Assembly (2008)
(C) 2008 Thomson Reuters/ West
END OF DOCUMENT
2008 Thomson R.euters[West. No Claim to Orig. US Gov. Works.
AFFIDAVIT OF RONALD L. RASNIC
I, Ronald L. Rasnic, Solid Waste & Recycling Manager, Eagle County, being of
lawful age and being first duly sworn state as follows:
1. That Eagle County, State of Colorado is of legal existence and formed under the
Colorado Revised Statutes § 30 -5 -121.
2. The current Board of County Commissioners for Eagle County, State of Colorado
is comprised of the following three commissioners:
Peter F. Runyon, Chairman, Eagle County Board of County Commissioners
Sarah J. Fisher, Vice - Chair, Eagle County Board of County Commissioners
Arn M. Menconi, Eagle County Board of County Commissioners
Dated this day of December, 2008.
Ronald L. Rasnic
Sworn to and subscribed to before me on this c?� day of December 2008, by
Ron Rasnic.
,�t'AY. P(�
My commission expires:
Y)a�2LS �l ofv ...��
JAYNE A
BORDEN
c� o
a�; c o�-
My Commission Expires: Mar. 15, 2010
C
G..:
State
Colorado
WAAMENT OF REVEWE
of
1776 SHERMM STREET
OENVEkCOLOAAGO 0=1
T114W LICENSE is NOT TRANSFER" LE
CERTIFICATE OF EXEMPTION
FOR SALES
AND USE TAX
ONLY
EAGLE COUNTY
GOVERNMENT
P 0 BOX 850
EAGLE CO 61631 -0850
LA►IUTYPODAWATiOrd
ACCOUNT NI RNA
�i•: it' '�•li•• ' �: ��
ISSUE
DATE'>
98 -04908 44 022 5999 9 030983 DEC 22
1988
P 0 SDX 850 EAGLE CO
�
Q�p�niewr d R «.ti..
C
G..:
FINANCE DEPARTMENT
(970) 328.3510
FAX: (970) 328.3519
Email: john.lewis a eaglecounq.us
www.eagler-ounty.us
R-E. Genera( Credit In #:ormation
i
EAGLE COUNT`(
TO WHOM IT MAY CONCERN:
JOHN S. LEWIS
Director
Please accept this credit information sheet in lieu of a credit application. The information
is pertinent and covers the extent to which Eagle County participates in credit
applications.
Name:
Physical Address:
Mailing; Address:
FEIN:
St. of CO, Tax Exempt. No
Accts" Payable Phone No.
Finance Department
Fax
Eagle County Ginvcmment
500 Broadway
Eagle, CO 8 163 1 -0850
P.O. Box 850
Eagle, CO 8163 1 -0850
8a- 6000762
98 -04908
970 - 328 -3514
970- 328 -3510
970-328-3519
Should you have questions regarding this credit information, please contact me at
970 -32S -3511.
Respectfully,
'' John S. Lewis
Finance Director
Cagle County building, 500 BroadwhY F?0. °ui 350_ Ea;;le, Coln U.10 1.1631 -0850
U.S. DEPARTMENT OF AGRICULTURE
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY
AND VOLUNTARY EXCLUSION - LOWER TIER COVERED TRANSACTIONS
This certification is required by the regulations implementing Executive Order 12549, Debarment and
Suspension, 7 CFR Part 3017, Section 3017.510, Participants' responsibilities. The regulations were published
as Part IV of the January 30, 1989, Federal Register (pages 4722 - 4733). Copies of the regulations may be
obtained by contacting the Department of Agriculture agency with which this transaction originated.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither it not its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Organization Name PR /Award Number or Project Name
>f ,el9ltl Yv.^( clhlr� /.�'in�ti� t��f►rr`°D o� �o
Name(s) and Tftle(s) of Authorl2ed Representative(s) Ov�--
Date
20 '20oS
Form AD -1048 (1/92)
Instructions for- Certification
1. By signing and submitting this form, the prospective lower tier participant is providing the certification
set out on the reverse side in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when
this transaction was entered into. if it is later than determined that the prospective lower tier participant
knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal Government, the
department or agency with which this transaction originated may pursue available remedies, including
suspension and /or debarment.
3. The prospective Iower tier participant shall provide immediate written notice to the person to which this
Proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transactions," debarred," "suspended," "ineligible, ", "lower tier covered transactions,"
"participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as
used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing
Executive Order 12544. You may contact the person to which this proposal is submitted for assistance in
obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered
transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective tower tier participant further agrees by submitting this form that it will include this
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower
Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations
for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a
lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may decide the method
and frequency by which it determines the eligibility of its principals. Each participant may, but is not required
to, check the Nonprocurement List.
8. Nothing contained in the foregoing shalt be construed to require establishment of a system of records
in order to render in good faith the certification required by this clause. The knowledge and information of
a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a cuvered
transaction knowingly enters into a lower tier covered transaction with a. person who is suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available
to the Federal Government, the department or agency with which this transaction originated may pursue
available remedies, including suspension and /or debarment.
Form AD -1048
OMB APPROVAL NO.
9000 - 0101
U.S. DEPARTMENT OF AGRICULTURE
CERTIFICATION REGARDING
DRUG -FREE WORKPLACE REQUIREMENTS (GRANTS)
ALTERNATIVE I - FOR GRANTEES OTHER THAN INDIVIDUALS
This certification is required by the regulations implementing Sections 5151 -5160 of the Drug -
Free Workplace Act of 1988 (Pub. L. 100 -690, Title V, Subtitle D; 41 U.S.C. 701 et seq.), 7 CPR
Part 3017, Subpart F, Section 3017,600, Purpose. The regulations were published as Part II of
the January 31,1989 Federal Register (pages 4941- 4952). Copies of the regulations may be
obtained by contacting the Department of Agriculture agency offering the grant.
(BEFORE COMPLETING CERTIFICATION, RUA) INSTRUCTIONS ON REVERSE)
Alternative I
(A) The grantee certifies that it will provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited is) the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
(b) Establishing a drug -free awareness program to inform employees about --
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in
the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition
of employment under the grant, the employee will --
(1) Abide by the terms of the statement; and
Form AD -1049 (REV 2 -89)
(2) Notify the employer of any criminal drug statute conviction for a violation
occurring in the workplace no later than five days after such conviction;
(e) Notifying the agency within ten days after receiving nonce under subparagraph (d) (2)
from an employee or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actior_s, within 30 days of receiving notice under subparagraph
(d)(2), with respect to any employee who is so convicted --
(1) Taking appropriate personnel action agaxnst such an employee, up to and .including
termination; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcemoat, or other appropriate agency:
(g) ~Making a good faith ;effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a) , (b) , (c) , (d) , (e) and (f) .
B. The grantee shall insert in the space provided below the site(s) for the performance of work
done in connection with the specific grant.
Place of Performance (Street address, city, county, State, zip code)
A'5
APf'Gac,7
gAGG� �.� ISO -'
Organization Name PR /Award Number or Project Name
yon i•�`M'� �s�r�PV o�,� Gam �l i ����iG,s
Nave and Title hoYi �{� eentati ve �"fi tfr`/i� Gr ���G� K
Signature C� ' Date
INSTRUCTIONS FOR CERTIFICATION
1. By signing and submitting this form, the grantee is providing the certification set out on
Pages 1 and 2.
2. The certification set out on pages 1 and 2 is a material representation of fact upon which
reliance was placed when the agency determined to award the grant. If it is later determined that
the grantee knowingly rendered a false certification, or otherwise violates the requirements of
the Drug -Free Workplace Act, the agency, in addition to any other remodinc available to the
Federal Government, may take action authorized under the Drug -Free Workplace Act.
2
Form AD --1049 (RSV 2 -89)
Z_ cow
MCMAHAN AND ASSOCIATES, L.L.C.
Certified Public Accountants and Consultants
WEB SITE: WWW.Mr-MAHANCPA.COM
SUITE 222 /AVON CENTER TELFPMONE' (970) 845 -8800
100 WEST BEAVER CREEK BLVD. FAcsIMILE! (970) 845 -085 1
F.O. Box 5850 AVON, CO 8 1 6 .O E-MAIL: MCMAHAN (i MCMAHANCPA.COM
a
INDEPENDENT AUDITOR'S REPORT
To the Board of County Commissioners
`1 agle County, Colorado
We have audited the accompanying financial statements of the governmental activities, the business -type
A activities, the aggregate discretely presented component units, each major fund, the aggregate remaining
fund information and the respective changes in financial position and cash flows, where applicable,
thereof, and the respective budgetary comparisons for the General Fund, the Road and Bridge Fund, the
Airport Fund and the Open Space Fund of Eagle County, Colorado (the "County "), as of and for the year
ended December 31, 2007, which collectively comprise the County's basic financial statements as listed
in the table of contents. These financial statements are the responsibility of the County's management.
S Our responsibility is to express opinions on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the financial statements are free of
ripaterial misstatement. An audit includes examining, on a test basis, evidence supporting the amounts
d disclosures in the financial statements. An audit also includes assessing the accounting principles
ed and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinions.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities,'the business -type activities, the aggregate
discretely presented component units, each major fund, and the aggregate remaining fund information of
the County as of December 31, 2007, and the respective changes in financial position and cash flows,
where applicable, thereof and the respective budgetary comparison for the General Fund, the Road and
Bridge Fund, the Airport Fund and the Open Space Fund for the year then ended in conformity with
:2 accounting principles generally accepted in the United States of America.
11 In accordance with Government Auditing Standards, we have also issued our report dated July 25, 2008,
on our consideration of the County's internal control over financial reporting and on our tests of its
IO2 compliance with provisions of laws, regulations, contracts, and grants. That report is an integral part of
an audit performed in accordance with Government Auditing Standards and should be read in conjunction
with this report in considering the results of our audit.
2 The Management's Discussion and Analysis is not a required part of the basic financial statements but is
supplementary information required by accounting principles generally accepted in the United States of
Aimerica. We have applied certain limited procedures, which consisted principally of inquiries of
management regarding the methods of measurement and presentation of the required supplementary
:0 11formation. However, we did not audit the information and express nb opinion on it.
Performing services for local governments throughout Colorado
O. Jarry MpMahan, C.P.A. Oartie! R. Cudahy, C.P_A.
Paul J. 8atkes, C.P.A. Michael N_ Jenkins, C.A., C.P.A.
Members: American Institute of Cerified Public Accountants /Colorado Society of Certified Public Accountants
National and Colorado Government Finance Officers Aesociation /Colorado Municipal League
11
To the Board of County Commissioners
Eagle County, Colorado
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the County's basic financial statements. The introductory section, combining fund financial
statements, individual non -major fund budgetary comparisons, the Local Highway Finance Report, the
Schedule of Passenger Facility Charges Collected and Expended, and the statistical tables listed in the
accompanying table of contents are presented for purposes of additional analysis and are not a required
part of the financial statements. The accompanying Schedule of Expenditures of Federal Awards and
Schedule of Passenger Facility Charges Collected and Expended are presented for purposes of
additional analysis as required by the U.S. Office of Management Budget Circular A -133, Audits of States
and Local Governments, and Non - Profit Organizations, and is also riot a required part of the basic
financial statements of the County. Such information, except for the introductory section and statistical
tables, has been subjected to the auditing procedures applied in the audit of the basic financial
statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial
statements taken as a whole. The introductory section and statistical tables have not been subjected to
the auditing procedures applied in the audit of the basic financial statements and, accordingly, we
express no opinion on them.
McMahan and Associates, L.L.G.
July 25, 2008
,o) MCMAHAN AND ASSOCIATES, L. L.C.
Certified Public Accountants and Consultants
WEB SITE: WWW.MCMAMANCPA.COM
SUITE 222 /AvoN CENTER TELEPHONE: (970) 845-8800
1 OO WEST BEAVER CREFx et_vo. FACSIMILE: (970) 845-085
P.O. Box 5850 AvoN. CO 8 1620 e "MAIL: MCMAHAN@MCMAHANCPA.COM
INDEPENDENT AUDITOR'S REPORT
ae:
Board of County Commissioners
Eagle County, Colorado
We have audited the accompanying financial statements of the governmental activities, the business -type
activities, the aggregate discretely presented component units, each major fund, and the aggregate
11 remaining fund information of Eagle County, Colorado (the "County "), as of and for the year ended
,mb December 31, 2006, which collectively comprise the County's basic financial statements as listed in the
table of contents. These financial statements are the responsibility of the County's management. Our
responsibility is to express opinions on these financial statements based on our audit. We did not audit
t the financial statements of Lake Creek Affordable Housing Corporation, a discretely presented
component unit, which represents 64% and 66% of total assets and revenues, respectively, of aggregate
discretely presented component units. Those financial statements were audited by other auditors whose
report has been furnished to us, and our opinion on the financial statements, insofar as it relates to the
amounts included for this discretely presented component unit, is based solely on the reports of the other
auditors.
a" We conducted our audit in accordance with auditing standards generally accepted in the United States of
r•iiiii America and the standards applicable to financial audits contained in Government Auditing Standards,
issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the financial statements are free of
aaet`1� material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts
and disclosures in the financial statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinions. The
financial statements of Lake Creek Affordable Housing Corporation were not audited in accordance with
Government Auditing Standards.
01
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business -type activities, the aggregate
discretely presented component units, each major fund, and the aggregate remaining fund information of
the County as of December 31, 2006, and the respective changes in financial position and cash flows,
where applicable, thereof and the respective budgetary comparison for the General Fund, the Road and
Bridge Fund, the Airport Fund and the Open Space Fund for the year then ended in conformity with U.S.
generally accepted accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated May 23, 2007,
on our consideration of the County's internal control over financial reporting and on our tests of its
compliance with provisions of laws, regulations, contracts, and grants. That report is an integral part of
and audit performed in accordance with Government Auditing Standards and should be read in
conjunction with this report in considering the results of our audit.
Performing services for local governments throughout Colorado
D. Jerry McMahan, C.P.A. Daniel R. Cudahy, C.P.A.
Pau! J. Backes, C.P.A. Michael N. Jenkins, C.A., C.P A.
Mem. ers: American Institute of Certified Public Accountants /Colorado Society of Certified Public Accountants
National and Colorado Government f=inance Officers Association/ColoraJo Municipal League
ZGO�o '461e 17-
Board of County Commissioners
Eagle County, Colorado
The Management's Discussion and Analysis is not a required part of the basic financial statements but is
supplementary information required by accounting principles generally accepted in the United States of
America. We have applied certain limited procedures, which consisted principally of inquiries of
management regarding the methods of measurement and presentation of the required supplementary
information. However, we did not audit the information and express no opinion on it.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the County's basic financial statements, The introductory section, combining fund financial
statements, individual nonmajor fund budgetary comparisons, the Local Highway Finance Report, the
Schedule of Passenger Facility Charges Collected and Expended, and the statistical tables listed in the
accompanying table of contents are presented for purposes of additional analysis and are not a required
part of the financial statements. The accompanying Schedule of Expenditures of Federal Awards and
Schedule of Passenger Facility Charges Collected and Expended is presented for purposes of additional
analysis as required by the U.S. Office of Management Budget Circular A -133, Audits of States and Local
Governments, and Non- Profit Organizations, and is also not a required part of the basic financial
statements of Eagle County, Colorado. Such information, except for the introductory section and
statistical tables, has been subjected to the auditing procedures applied in the audit of the basic financial
statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial
statements taken as a whole. The introductory section and statistical tables have not been subjected to
the auditing procedures applied in the audit of the basic financial statements and, accordingly, we
express no opinion on them.
k4 ,,,/ Z,
McMahan and Associates, L.L.C,
May 23, 2007
14
MCMAHAN AND ASSOCIATES, L. L.C.
y Certified Public Accountants and Consultants
WEB SITE: W AY.MCMAHANCPA.COM
SUITE 222 /AVON CENTER TELEPHONE: (970) 845-8800
100 LVEST BEAVER CREEK EILVD FAC81M {LE: (970) 845-085 1
P,O, BOX 5850 AvoN, CO 8 520 E-MAIL: MCMAHAN C1 MCMAMANCPA.COM
INDEPENDENT AUDITOR'S REPORT
Board of County Commissioners
Eagle County, Colorado
We have audited the accompanying financial statements of the governmental activities, the business -type
activities, the aggregate discretely presented component units, each major fund, and the aggregate
remaining fund information of Eagle County, Colorado (the "County "), as of and for the year ended
December 31, 2005, which collectively comprise the County's basic financial statements as listed in the
table of contents. We also have audited the financial statements of each of the County's nonmajor
governmental, internal service, and fiduciary funds presented as supplementary information in the
accompanying combining fund financial statements as of and for the year ended December 31, 2005, as
listed in the table of contents. These financial statements are the responsibility of the County's
management. Our responsibility is to express opinions on these financial statements based on our audit.
We did not audit the financial statements of Lake Creek Affordable Housing Corporation, a discretely
presented component unit, which represents 64% and 66% of total assets and revenues, respectively, of
aggregate discretely presented component units. Those financial statements were audited by other
auditors whose report has been furnished to us, and our opinion on the financial statements, insofar as it
relates to the amounts included for this discretely presented component unit, is based solely on the
reports of the other auditors.
7
7
7
We conducted our audit in accordance with U.S. generally accepted auditing standards and Govemment
Auditing Standards issued by the Comptroller Gereral of the United States. Those standards require that
we plan and perform the audit to obtain reasonable assurance about whether the financial statements are
free of material misstatement. An audit includes examining, on a test basis, evidence supporting the
amounts and disclosures in the financial statements. An audit also includes assessing the accounting
principles used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinions. The
financial statements of take Creek Affordable Housing Corporation were not audited in accordance with
Government Auditing Standards.
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business -type activities, the aggregate
discretely presented component units, each major fund, and the aggregate remaining fund information of
the County as of December 31, 2005, and the respective changes in financial position and cash flows,
where applicable, thereof and the respective budgetary comparison for the General Fund, the Road and
Bridge Fund, the Open Space Fund, the 1% Sales Tax Capital Improvements Fund and the .5% Sales
Tax Eagle Valley Transportation Fund for the year then ended in conformity with U.S. generally accepted
accounting principles.
In accordance with Government Auditing Standards, we have also issued our report dated .tune 6, 2006,
on our consideration of the County's internal control over financial reporting and on our tests of its
compliance with provisions of laws, regulations, contracts, and grants. That report is an integral part of
and audit performed in accordance with Government Auditing Standards and should be read in
conjunction with this report in considering the results of our audit.
Performing services for local governments throughout Colorado
D. Jerry McMahan, C.P.A. Daniel R. Cudahy, C.P.A
Paul J. Backes, C.P.A. Michael N. Jenkins, C.A., C.P.A
Members: Arr:erican. Institute of Certified Public AccountanbdColotado Society of Certified PAL Accountants
National and Colorado Goven2ment rirrance Officers AssociationlColcrarlo Municipal League
I
Board of County Commissioners
Eagle County, Colorado
The Management's Discussion and Analysis is not a required part of the basic financial statements but is
supplementary information required by the Governmental Accounting Standards Board. We have applied
certain limited procedures, which consisted principally of inquiries of management regarding the methods
of measurement and presentation of the required supplementary information. However, we did not audit
the information and express no opinion on it.
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the County's basic financial statements. The introductory section, combining fund financial
statements, individual nonmajor fund budgetary comparisons, the Local Highway Finance Report, the
Schedule of Passenger Facility Charges Collected and Expended, and the statistical tables listed in the
accompanying table of contents are presented for purposes of additional analysis and are not a required
part of the financial statements. The accompanying Schedule of Expenditures of Federal Awards and
Schedule of Passenger Facility Charges Collected and Expended is presented (or purposes of additional
analysis as required by the U.S. Office of Management Budget Circular A -133, Audits of States and Local
Governments, and Non - Profit Organizations, and is also not a required part of the basic financial
statements of Eagle County, Colorado. Such information has been subjected to the auditing procedures
applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material
respects in relation to the basic financial statements taken as a whole. The introductory section and
statistical tables have not been subjected to the auditing procedures applied in the audit of the basic
financial statements and, accordingly, we express no opinion on them.
McMahan and Associates, L.L.C.
June 7, 2006
to
A"
a
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A
A
lI
Comprehensive Annual Financial Report
Eagle County
Colorado
For the Year Ended
December 31, 2007
Prepared by the Eagle County Finance Department
John S. Lewis
Finance Director
e�
A
Governmental activities. Governmental activities increased Eagle County's net assets
by $13.9 million, thereby accounting for 79% of the total growth in the net assets of the
County. Key elements of this increase are as follows:
Eagle County's Changes in Net Assets ($000)
Governmental Business -type
Activities Activities Total
2007 20D6 2007
Revenues: 2006 2007 2006
Program revenues:
Charges for services
Operating grants and contributions
Capital grants and contributions
General revenues:
Property Taxes
Sales taxes
Other taxes
Investment earnings
Other
Total Revenues
Expenses:
Program expenses:
General government
Public safety
Public works
Health and welfare
Transportatino
Culture and recreation
intergovernmental support
Interest on long-term debt
Sanitary landfill
Air terminal
Total Expenses
Increase (decrease ) in net assets
before transfers
Transfers
Change in Net Assets
Net Assets - Beginning (restated)
Net Assets - Ending
$ 18,435
$ 19,281
$ 9,334
$ 8,447
$ 27,769
$ 27,728
8,808
7,672
70
-
8,878
7,672
6,579
16,965
-
6,579
16,965
19,230
19,948
19,230
19,948
20,223
18,685
20,223
18,685
1,251
4
-
1,251
4
5,002
3,211
392
372
5,394
3,583
287
1,062
287
1,062
79,815
86,828
9,796
3,319
89,611
95,647
19,615
17,470
-
19,615
17,470
13,901
12,743
13,901
12,743
10,175
8,936
10,175
8,936
7,133
5,917
7,133
5,917
13,794
12,546
13,794
12,546
703
441
703
441
526
563
-
526
563
2,601
3,078
2,601
3,078
-
3,600
3,991
3,600
3,891
65,847
56,616
6,201
6,9698
65,585
13,968
28,212
3,595
1,850
17,563
30,062
°
19)
43
19
____Yr14-
(43)
13,949
28,255
1,807
17,563
30,062
209,416
223,365
181,161
'9
14,431
12,624
223,847
193,785
16
18,045
14,431
24 ,41
2847
• Sales taxes increased by approximately $1.5 million.
• Charges for services increased by $154 thousand.
17
i
Eagle County, Colorado
STATEMENT OF NET ASSETS
December 31. 2007
so"' The
Total net assets $ 223,364,595 $ 18,045,799 S 241,410,394 S (6,359,911)
notes are an integral part of this statement.
IM
LMILITiES AND NET ASSETS
Primary Government
Governmental
Business -type ^�^
Component
Activities
Activities
Total
Units
ASSETS
182,683
Accrued interest payable
37,924
247,670
Cash and investments
5 49,790,918
$ 11,556,339 $
61,347,257
$ 502,007
Cash and investments, restricted
71,479
5,571,973
5,643,452
5,159,139
Property taxes receivable, net of allowance for uncollectiole;
26,626,810
-
26,626,810
Other receivables, net of allowance for unccilectibies
7,358,753
915,603
8,274,356
164,806
Other rgr..eivables, restricted, net of allowance for uncollectibles
-
182,878
182,678
Loans receivable, net of allowance for uncolteclibles
2,309,061
Portion due or payable within one year,
2,309:061
internal halances
104,735
(104,735)
795,000
Invent%xies, prepaid expenses, and other assets
371,061
Bonds and notes payable
371;061
39,006
Unamor zed debt issuance cxssts
251,485
712,182
963.667
446,735
Unamorized deferred debt refunding costs
388,300
Accrued compensated absences
388,300
-
Capital assets not being depreciated'.
Portion due or payable after one year:
Land
10,580,239
1,205,505
11,785,744
2,016,100
Conservation easements
12,354,562
Bonds and notes payable
12,354,552
19,178,155
Consirtiction in progress
8,437,222
4,228,620
12,665,842
Capital assets net of accumulated depreciation.
Accrued compensated absences
762,256
17,646
Buildings and improvements
44,378,210
19,056,755
63,434,965
26,503,620
Improvements other than buildings
43,377,472
43,377,472
-
Equipment
15,2611,747
415,579
15,677,326
849,952
Infrastructure
46,859,042
(11,364,541)
46,859,042
Accutltulaled depreciation f0r component units
-
Capital pno ecls
(10,713,929)
Total assets
268,521,096
43,740,699
312,261,795
24,967,436
so"' The
Total net assets $ 223,364,595 $ 18,045,799 S 241,410,394 S (6,359,911)
notes are an integral part of this statement.
IM
LMILITiES AND NET ASSETS
Liahaiti
s
Accounts payable and other current liabilities
6,081,084
2,160,890
8,241,974
182,683
Accrued interest payable
37,924
247,670
285,594
138,854
Unearned revenue
26,834,204
660,934
27,695,136
168,123
Security deposits
372.668
Unamw zed debt issuance premium
197,050
197,050
Olosufe and post closure costs payable
2,608,516
2,606,516
-
Long -term liabilities:
Portion due or payable within one year,
Certificates of participation
795,000
795,000
Bonds and notes payable
-
621,089
621,089
905,919
Capital leases
54,212
54,212
Accrued compensated absences
103.944
103,944
Portion due or payable after one year:
Certificates of participation
10,115,000
10,115,000
Bonds and notes payable
19,178,155
19,178,155
29,561,100
Capital leases
175,827
175,827
Accrued compensated absences
762,256
17,646
779,902
-otal liabilities
45,156 5a 01
25,694,900
70,851,401
^! 31,3271307
Net assets
Invested in capital assets, net of related debt
170,748,240
5,819,397
176.561,631
(11,364,541)
Restricted for:
Capital pno ecls
8.384,125
8,384,125
-
Debt service
77,417
77.417
2,459,490
Regulatory reserves
-
-
1,565,491
Pubic works
7,149,753
7,149,753
Ern Igenci.as
3,178,187
3,178,187
Tra portallon
6,699:298
6,699,298
Unresiricted
27,127,575_
12,226,402
39,353,977
979,649
so"' The
Total net assets $ 223,364,595 $ 18,045,799 S 241,410,394 S (6,359,911)
notes are an integral part of this statement.
IM
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Comprehensive Annual Financial Report
Eagle County
Colorado
For the Year Ended
December 31, 2006
Prepared by the Eagle County Finance Department
John S. Lewis
Finance Director
1J
At December
31, 2006, Eagle County is able to report positive balances in its
governmental and business -type activities, while the component units' net assets reflected
negative net assets. The same situation held true for 2005. However, if the assets were
valued at fair market, it's believed that the component units' net assets would be reported
with positive balances.
The County's net assets increased $30,100,475 during 2006. About 67 ercent of this
increase represents the County's investment in capital assets during the year. The
remainder of this growth largely reflects cash and investment increases.
Governmental activities. Governmentai activities increased Eagle County's net assets
by $28,255,086, thereby accounting for 94% of the total growth in the net assets of the
++�
County. Key elements of this increase are as follows:
Eagle County's Changes in Net Assets ($000)
Governmental Business -type
Activities Activities Total
20x8 2005
2006 2005 2006
Revenues:
2005
Program revenues.
Charges for services $ 19,281 $ 17,361 $ 8,641 $ 8,312 $ 27,922 5
Operating grants and contributions
25,673
7,672 7,676 53 7,672
Capital grants and contributions 16,964 2,313
7.729
- 16,964
General revenues:
2.313
Property Taxes 18,686 17,036 18.686
17,036
Sales taxes 18,685 16,988
18,685
Other taxes 1,266 1,132
16,988
- - 1,266
Investment earnings 3,211 1,653 372 243 3,583
1,132
1,896
Other 1,063 175 1,063
Total Revenues 86,828 64,334 � g,013
175
72,942
Expenses: 8,608 95,841
Program expenses
General government 17,470 13,724 17,470
Public safety
13,724
12,743 10,842 12,743
Public works
10,842
8,936 7,038 8,936
Health and welfare 5,917 4,827
7,038
4W
_ 5,917
Transportatino 12,546 11,297
4,827
12,546
Culture and recreation 441 616
11,297
441
Intergovernmental support - 3,059
616
-
Interest on long-term debt 563 740
3,059
Sanitary landfill 563
740
3,078 2,962 3,078
Air terminal
2,962
�{
„ __ 4 047 3.587 4,047
Total Expenses 58,616 52,143 7,125 6,549 65,741
3,587
58,692
.ir
Increase (decrease) in net assets
before transfers 28,212 12,191 1,888 2.059 30,100
Transfers
14,250
43 77 (43) (77)
Change in Net Assets 28.255 12,268 1,345 1,982 30,100
14,250
.W
Net Assets - Beginning 136,170 123,902 12,625 10,643 148,795
Net Assets - Ending
134,545
a 164,425 $ 136,170 $ 14,470 $ 12,625 $ 178,895 S
148,795
^�
Capital assets (net of depreciation) for the year increased by $20,036,542,
.0
1J
2006. SH-"�77
Eagle County, Colorado
STATEMEN'i Of NET ASSETS
December 31. 2006
Unamortized debt issuance discount
Primary Government
Invested in capital assets, net of related debt
Unamortized deferred debt refunding costs
Governmental
Business -type
442,763
Component
Capilal assets not being depreciated:
Activities
Activities
Totaf
Units
ASSETS....
17,664,436
395,853
18,060,289
.._..._.
Cash and investments
$ 47,375,924
$ 9,687,309 $
57,063,233
S 541,193
Cash and investments, restricted
68,225
8,040,220
8,108,445
5,017,391
Property taxes receivable, net of allowance for uncollectibles
19,330,587
18,934,393
19.3330,587
-
Other receivables, net of allowance for uncollectibles
7,940,052
1,596.704
9,536,756
94,267
Other receivables, restricted, net of allowance for uncollectibles
-
184,483
184,483
844,813
Loans receivable, net of allowance for uncollectibles
845,638
-
845,638
-
internal balances
104,734
(104,734)
-
-
Inventories, prepaid expenses, and other assets
339.840
40,056,104
339,840
39,367
Unamortized debt issuance costs
274,342
752,288
1,026,630
487,926
Unamortized debt issuance discount
Invested in capital assets, net of related debt
Unamortized deferred debt refunding costs
442,763
-
442,763
-
Capilal assets not being depreciated:
Capital projects
9,314,022
9,314,022
Land
17,664,436
395,853
18,060,289
2,016.100
Construction in progress
24,967,066
279,027
25,246,093
Public works
Capital assets net of accumulated depreciation:
7,773,457
Emergencies
2.927,927
Buildings and improvements
42,067,666
18,934,393
61,002,059
26,469.838
Improvements other than buildings
24,522,619
-
24,522,619
-
Equipment
14,567,609
290,551
14,858,370
844,813
Infrastructure
1,946.299
-
1,946,299
-
Accumulated depreciation for component units
_
(9,798,8511
Total assets
202,458,000
40,056,104
242,514,104
25,712,044
LIABILITIES AND NET ASSETS
Liabilities
Accounts payable and other Current liabilities
5,481,981
1180,942
5,662,923
275.455
Accrued interest payable
40,928
247,115
288,043
295,445
Unearned revenue
19,446,289
1,124,391
20,570,680
15,169
Security deposits
-
347,783
Unamortized debt issuance premium
224,689
224,689
Closure and post closure costs payable
-
2,527,021
2,527,021
Long -term liabilities:
Portion due or payable within one year:
Certificates of participation
770,000
770,000
-
Bonds and notes payable
-
485,947
485,947
855,476
Capital leases
52,152
52,152
-
Acrrued compensated absences
105,212
105,212
Portion due of payable after one yeas
Certificates of participation
10,910,000
10,910,000
Bands and notes payable
21,000,112
21,000,112
30,467,018
Capital leases
230,039
-
230,039
-
Accrued compensated absences
771.554
20,563
792,117
Total liabilities
38,032,844
25,586,091
03,618,935
32,256,346
Net assets
Invested in capital assets, net of related debt
114,490,809
(833,937) 113,656,872
(11,302,668)
Restricted for:
Capital projects
9,314,022
9,314,022
-
Debt servire
119,594
119,594
2,459,490
Regulatory reserves
-
-
1,384,040
Public works
7,773,457
7,773,457
Emergencies
2.927,927
2,927,927
Transportation
6,664,190
- 6,664,190
-
Unrestricted
23,135,157
15,303,950 38,439,107
914,836
Total net assets $ 164,425,156 S
14,470,013 $ 178,895,169
$ (6,544,302)
The accompanying notes are an integral part of this statement 26
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EAGLE COUNTY, COLORADO
FINANCIAL STATEMENTS
December 31, 2005
1�
0
au
c
The County's net assets increased $14,249,572 during 005. t
g About 59 percent of
this
increase represents the County's investment in capital assets during the year. The
remainder of this largely reflects investment
growth cash and increases.
Governmental activities. Governmental activities increased Eagle County's net assets
by $12,267,587, thereby accounting for 87%
of the total growth in the net assets of
the
County. Key elements of this increase are as follows;
Eagle County's Changes in Net Assets ($000)
Governmental Business -type
Activities Activities
Total
2005 2004 2005 2004
2005
2004
Revenues:
Program revenues:
Charges for services $ 17,361 $ 14,606 $ 8,364 $ 7,158 $
25,725 $
21,764
Operating grants and contributions 7,676 4,825 - -
7,676
4,825
Capital grants and contributions 2,313 5,420
2,313
5,420
4�
General revenues:
+i
Property Taxes 17,036 17,895
17,036
17,895
Sales & use taxes 16,988 15,423 -
16,988
15,423
Othertaxes 1,132 1,825 - -
1,132
1,825
Investment earnings 1,653
Other 175 (2,716) 244 1,005
419
(1,711)
Total Revenues 64,334 57,278 8,608 8,163
71,289
65,441
3
Expenses:
Program expenses:
General government 13,724 13,048 - -
13,724
13,048
Public safety 10,842 10,314 -
10,842
10,314
.;�
Public works 7,038 6,591
7,038
6,591
Health and welfare 4,827 11,279 -
4,827
11,279
Transportatino 11,297 4,457
11,297
4,457
Culture and recreation 616 413
616
413
:+9
Intergovern mental support 3,059 3,226
3,059
3,226
Interest on long -term debt 740 745 - -
740
745
Sanitary landfill - - 2,962 2,723
2,962
2,723
"
Air terminal - 3,587 3,570
3.587
3,570
Total Expenses 52,143 50,C73 6,549 6,293
58,692
56,366
Increase (decrease) in net assets
before transfers 12,191 7,205 2,059 1,870
12,597
9,075
Transfers 77 - (7 7) -
-
Change In Net Assets 12,268 7,205 1,982 1,870
12,597
9,075
Net Assets - Beginning 123,902 116,697 10,643 8,773
134,545
125,470
Net Assets - Ending $ 136,170 $ 123,902 $ 12,625 $ 10,643 $
147,142 $
134,545
IWO
Capital assets (net of depreciation) for the year increased by $9,480,665.
"011
Debt service reductions amounted to $1,408,899.
Sales and use taxes increased by $1,565,296.
,of
1041111111
Charges for services increased by $2,754,536.
oaf
Eagle County, Colorado
STATEMENT OF NET ASSETS
ASSETS
Cash and investments
Cash and investments, restricted
Property taxes receivable, net of allowance for uncollectibles
Other receivables, net of allowance fur uncollec0bles
Other receivables, restricted, net of allowance for uncollectibles
1 -oans receivable, net of allowance for uncdlectibles
Internal batances
Inventories, prepaid expenses, and other assets
Unamortized debt issuance costs
Unamortized debt issuance discount
Unamortized deferred debt refunding costs
Capital assets not being depreciated:
Land
Construction in progress
Capitai assets net of accumulated depreciation:
December 31, 2005
_
Governmental
Activities
Primary Government
Business -type
Act vdies
Total
Component
Jnits
$ 40.786,675
$ 7,7 75,861 $
48,562,536
$ 210,651
131,584
6,410,408
6,541,992
4,607,681
18,760,980
1,556.707
18,760,980
-
6,268,945
581,507
6,850,452
104,517
-
197,703
197,703
(8,882,196)
954,371
173,464,806
954,371
25,316,575
7.735
(7,735)
879,066
814,085
596,000
200,165
796,165
42,323
297,199
522,999
820,198
530,092
11,680,000
384,809
384,809
-
497,599
20,048,299
497,599
30,959,624
17,599.436 395,853 17,995,289 1,476,100
12,744,293 231,208 12,975,501 -
Buildings arxi improvements
39,034,619
19,675,D50 58,709,669
26,467,713
Improvements other than buildings
22,111,984
22,111,984
302,201
Equipment
12,116,679
133,358 12,2.50,037
759,694
Infrastructure
1,556.707
1,556.707
_
Accumulated depreciation for component units
-
252.517
-
-
-
2,220,707
(8,882,196)
Total assets
173,464,806
_
36,501,186 209,965,992 _
25,316,575
LIABILITIES AND NET ASSETS
Liabilities
Accounts payable and other current l :abilities
Accrued interest payable
Unearned revenue
Security deposits
Unamortized debt issuance premium
Closure and post closure costs payable
Long -term liabilities:
Portion due or payable within one year:
Certificates of participation
Bonds and notes payable
Capital leases
Accrred compensated absences
Portion due or payable after one year:
Certificates of participation
Bonds and notes payable
Capital leases
Accrued compensated absences
Net assets
Invested in capital assets, net of related debt
Restricted for:
Capital projects
Debt service
Regulatory reserves
Road maintenance
Emergencies
Olher purposes
Unrestricted
$ 3,945,219 3
3D6,465
$ 4,251,684
$ 175,417
43,742
258,555
302,297
302,201
19,494, 634
145,131
19,639,765
118,922
287,570
252,517
-
252.517
-
-
2,220,707
2,220,707
735,000
735,000
-
879,066
879,066
814,085
80.187
-
80,187
-
93,750
93.750
11,680,000
-
11,680,000
-
20,048,299
20,048,299
30,959,624
282,191
-
282,191
587,496
18,339
705,835_
Total liabilities 37,294,736
23,876,562
61,171,298
_
- - - -- +2,647,819
93,181,138
415.912
93,597,050
(10,717,306)
4,692,513
-
4,692,513
100,926
100,926
2,042,500
254,572
7,787,768
7,787,768
1,849,011
1, 849,011
5,993,258
-
5,993,258
22,565,456
12,208,712
34,774,168
1,088,990
Total net assets $ 136,170,070 $
12,624,624
$ 148,794,694
S (7,331,244)
The accompanying notes are an intecral part of this statement.
26
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REGIONAL WASTE DIVERSION STUDY
Eagle %Garfield /Pitkin County
APPENDIX A - APPLICATION FORMS
December 2008 Page 25
OMB Number: 4040 -0004
l:-k I A t 1U 11 UdtU. "l 1 ]l(_UU7
Application for Federal Assistance SF-424
Version 02
*1. Type of Submission:
*2. Type of Application * If Revision, select appropriate letter(s)
® Preapplication
0 New
❑ Application
❑ Continuation *Other (Specify)
❑ Changed /Corrected Application
❑ Revision
3. Date Received: 4. Applicant Identifier:
5a. Federal Entity Identifier:
*5b. Federal Award Identifier:
State Use Only:
6. -0at@ Received by State:
7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: Eagle County Government
*b. Employer/Taxpayer Identification Number (EINrTIN):
*c. Organizational DUNS:
84- 6000762
110104346
d. Address:
'Street 1: 500 Broadway
Street 2:
*City: Ea. ale
County: Eagle
*State: Colorado
Province:
*Country: USA
*Zip / Postal Code 81631
e. Organizational Unit:
Department Name: Division Name:
Solid Waste & Recycling Department Public Works
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Mr. *First Name: Ronald
Middle Name, L.
*Last Name: Rasnic
Suffix:
Title: Eagle County Solid Waste & Recycling Manager
Organizational Affiliation:
*Telephone Number: 970.328.3465 Fax Number: 970.328.3466
*Email: ron.rasnic @eaglecounty.us
OMB Number: 4040 -0007
Expiration Date: 01/31/2(X)9
Application for Federal Assistance SF-424 Version 02
*9. Type of Applicant 1: Select Applicant Type:
B.County Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10 Name of Federal Agency:
USDA
11. Catalog of Federal Domestic Assistance Number:
10.762
CFDA Title:
Solid Waste Management Grants
*12 Funding Opportunity Number:
R DU P -SW MGRANT- 100608 -FY09
*Title:
Solid Waste Management Grant
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
Eagle County including the municipalities of Avon, Basalt, Eagle, Gypsum, Minturn, Red Cliff, Vail
Garfield County including the municipalities of Carbondale, Glenwood Springs, New Castle, Parachute, Rifle, Silt
Pitkin County including the municipalities of Aspen, Snowmass Village
*15, Descriptive Title of Applicant's Project
Regional Waste Diversion Study - Eagle /Garfield /Pitkin Counties. Through a collaborative research and planning effort the three
counties and respective municipalities will increase the potential to meet the overarching goals of this grant, i.e., to improve the
environmental and economical sustainability of solid waste management In the three - county area and minimize reliance on, and
reduce potential hazards associated with, regional disposal facilities. This study will be comprised of eight tasks that will accomplish
these goals: regional diversion collaboration, waste composition studies, track recyclables and measure diversion, public survey on
recycling, facility tours, waste diversion education and a study wrap -up. The regional partners will leverage the value of this USDA
grant project beyond 2010 by using the project results to develop a Ten -Year Regional Waste Diversion Strategy.
OMB Number: 4040 -0004
Exp:rabon Date: 01[31(2009
Application for Federal Assistance SF -424 Version 02
16. Congressional Districts Of:
*a. Applicant: CO -002 *b. Program /Project: CO -002 & CO -003
17. Proposed Project:
*a. Start Date: 10/09 *b. End Date: 09110
18. Estimated Funding (a);
*a. Federal
.. ............ ........ $107,730
*b. Applicant
$74,470
*c. State _._-- __ -. --
*d. Local _ ---
*e. Other -
1. Program Income
*g. TOTAL $182,200
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes ", provide explanation.)
❑ Yes ® No
21. *fay signing this application, I certify (1) to the statements contained in the list of certifications *" and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
®
—I AGREE
** The fist of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix: Mr. *First Name: Peter
Middle Name: F.
*Last Name: Runyon
Suff ix:
*Title; Chairman, Board of County Commissioners, County of Eagle; State of Colorado
i *Telephone Number: 970.328.8605 1 Fax Number: 970.328.8629 1
* Email: peter.runyon@eaglecounty.us
*Signature of Authorized Re resentativ .
9 p / Date Signed: i y` /�,s,
Authorized for Local Reproduction
Staedard Form 424 (Revised 1il200S)
Prescribed by OMB Circular A -102
OMB Number: 4040 -0004
t- Yn�ra�i�in n.1— III /'iI OfI114
Application for Federal Assistance SF -424 Version 02
*Applicant Federal Debt Delinquency Explanation
The following should contain an explanation if the .Applicant organization is delinquent of any Federal Debt.
BUDGET INFORMATION - Nan-C'onntriinfinn PrnnrqmQ OMB Approval No. 4040,0006
5. Totals
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11 42 1" 1 Is
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SECTION A • BUDGET SUMMARY
6. Object Class Categories
................... .
Grant Program
Catalog of Federal
. ...
Estimated tJnobligat*d Funds
... ....... -- . ......
Now or Revised Budget
I
Function
Domestic Assistance
(3)
a. Personnel
crActivity
Number
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Non•Ftderal
Federal
Non-Ftdorat
Taint
(a)
(b)
(d)
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(9)
C. Travel
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5. Totals
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SECTION 8 - BUDGET CATEGORIES
6. Object Class Categories
................... .
AN I FKUUHAM. FU
j. Indirect Charges
Total
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(3)
a. Personnel
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b. Fringe Benefits
C. Travel
d. Equipment
0. Supplies
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it. TOTALS (sum of 61 and 61) — — — — — — Is
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AUtflorlZod for Local Reproduction Standard Form 424A (Rev. 7.97)
Prfsorbbod by OMH (Circular A •I42)
--l—I I— wr Local HeproOuotion
Standard iorn+ 424q Me, 7 -971 Pace 2
OMB Approval No. 4040 -0007
Expiration Date 04 /30/2008
ASSURANCES - NON- CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including Ume for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348. 0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
i IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
_ . I . __. -_ , .__ ......................
�___
NOTE: Certain of these assurances may not be applicable to your project or program. It you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. It
such is the case, you will be notified.
As the duly authorized representative of the applicant, t certify that the applicant:
1- Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(Including funds sufficient to pay the non - Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizatlonal
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. § §4728.4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified In
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination_ These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -362)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.G. § §1681-
1683, and 1685 - 1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Previ +us Edition Usabt.
I
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. § §6101. 6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92 -255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91.616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) § 9523 and 527 of the Public Health
Service Act of 1912 (42 U.S.G. § 6290 dd -3 and 290 so-
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title Vill of the
Civil Rights Act of 1968 (42 U.S.C. § §3601 at seq.), as
amended, relating to nondiscrimination In the sale.
rental or financing of housing; (i) any other
nondiscrimination provisions In the specific statute(s)
under which application for Federal assistance is being
made; and, 0) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already compiled, with the
requirements of Titles 11 and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91 -646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally - assisted programs. These requirements apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. 9§1501.1508 and 7324 -7328)
which limit the political activities of employees whose
principal employment activities are funded in whole or
in part with Federal funds.
Authorized for Local Reproduction
Standard Form 42413 (Rev. 7 -47)
Prescribed by OMB Circular A•102
9. - Will comply, as applicable, with the provisions of the Davis.
Bacon Act (40 U.S.C. §$276a to 276a -7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. § §327-
333), regarding labor standards for federally - assisted
construction subagreemenis.
10. Will comply, if applicable, with flood insurance purchase
:eyuirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93 -234) which requires
recipients in a special flood hazard area to participate In the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is 510,000 or more.
11 • Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P, L. 91 -190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738: (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e) assurance of
Project consistency with the approved State management
Program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. § 51451 at seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. § §7401 at seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93 -523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
12 Will comply with the Wild and Scenic Rivers Art of
1968 (16 U.S.C. 5§1271 at seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13, Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), EO 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. § §469a -1 at seq.).
14. Will comply with P.L. 93 -348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89 -544, as amended, 7 U.S.C. § §2131 at
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C, § §4801 of seq.) which
prohibits the use of lead -based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A -133,
"Audits of States, Local Governments, and Non - Profit
Organizations."
18. Will comply with aft applicable requirements of all other
Federal taws, executive orders, regulations, and policies
governing this program.
FE OF AUTHQRIZED Egl.Ir�^ryNG OFFICIAL
�
* TITLE
e,T
ORGANIZATION �
• DATE SUBMITTED
'
CGS ----- G to '/ /�1U�/y�'7 ... ._.._._ ........................ — ..._.
Standard Form 4246 (Rev. 7.97) Back
DISCLOSURE OF LOBBYING ACTIVITIES Approved by OM8
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348 -0046
(See reverse for oubiic burden disclosure )
1. Type of Federal Action:
2. Status of Federal Action:
3. Report Type:
a. contract
=a. bid /offer /application
�,t j a. initial filing
�`
b, grant
'b, initial award
i 1 b. material change
c. cooperative agreement
c. post -award
For Material Change Only:
d. loan
year quarter
e. loan guarantee
date of last report
f. loan insurance
4. Name and Address of Reporting Entity:
5. If Reporting Entity in No. 4 is a Subawardee, Enter Name
Prime ❑ Subawardee
and Address of Prime:
Tier , if known:
Congressional District, if known: 4c oo Z
Congressional District, if known:
6. Federal Department/Agency:
7. Federal Program Name /Description:s,�Q
�1_16_zo
CFDA Number, if applicable: 74& Z
8. Federal Action Number, if known:
9. Award Amount, if known:
10. a. Name and Address of Lobbying Registrant
b. individuals Performing Services (including address if
(if individual, last name, first name, Ml):
different from No. 10a)
( last name, first name, Ml):
11. Informabon requested through this forth is "horized by title 31 U S.G section
Signature:
1352. This disclosure of lobbying aclivities is a material representation of tact
upon which reliance was placed by the &er above when this transaction was made
/}
�d., f
print Name: Fi/
or entered into. Th!s discfi ure is required purauaM to 31 U.S.C. 13:x2. This
information will be avagai W public irmpar ion. My person who fads to file the
,d
4-W1io r1X1''1/1•t4, 171 �eVN'�Y a�iN%1! 3�cT /O�
Title: L-(% O vsL srjf¢ aF
required d'actoswt shall be subject to a civil panalry of of less than $10,000 and
Telephone No.: -T,05- • o S Date: ) . log
not more than $100.000 (or astir Such (afire..
Federal Use Only:
Authorized for Local Reproduction
Standard Fonn LLL Rev. 7 -97)
T14t:I
INSTRUCTIONS FOR COMPLETION OF SF -LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardeeor prime Federal recipient, at the initiation or receipt of a covered Federal
action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The (ding of a form is required for each paymentor agreementto make
payment to any lobbying entity for influencing or attempting to influence an officer or employeeof ary agency, a Member of Congress, an officer or employeeof
Congress, or an ernlployeeof a Memberof Congress in connection with a covered Federal action. Complete all items that apply for both the Initial (Ming and material
change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identity the appropriateciassirtcation of this report. If this is a followup report caused by a material change to the information previously reported, enter
the year and quarter in which the change ou,ured. Enter the date of the last previously submitted report by this reporting entity for this covered Federal
action.
4- Enter the full name, address, city, State and zip code of the reporting entity. Include Congressional District, if known. Check the approphatec!assication
of the reporting entity that designatesif it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee
of the prime is the 1st tier. Subawards Include but are not limited to subcontracts, subgrants and contract awards under grants.
S. If the organization riling the report in Rem 4 checks "Subawardee,-then enter the Full name, address, city. State and zip code of the prime Federal
recipient. Include Congressional District, If known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationatlevel below agency name, if known. For
example, Department of Transportatlon, United Slates Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Caia'og of Federal Domestic Assistance
(CFDA) number for grants, cooperative agreements, loans, and ban commitments.
S. Enter the most appropriate Federal identifying number availablefor the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number,
Invitation for Bid (IFB) number; grant announcement number, the contract, grant, or loan award number; the application/proposal control number
assigned by the Federal agency). Include prefixes, e.g., "RFP -0E-90 -001 "
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the awarclAoan
crommitment for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Diselmire Act of 1995 engaged by the 'reporting
entity identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and Include full address if different from 10 (a). Enter i-ast Name. First 1\13ne-. and
Middle Initial (MI).
11. The certifying official shall sign and date the form, print hislher name, title, and.lelephone number.
According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control
Number. The valid OMB control number for this information collection is OMB No. 034& -0046. Public reporting burden for this collection of information is
estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data
needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348- 0046), Washington,
DC 20503.
Form RD 400 -1 UNITED STATES DEPARTMENT OF AGRICULTURE FORM APPROVED
(Rev. 5 -00} OMB No. 0575 -0016
EQUAL OPPORTUNITY AGREEMENT
This agreement, dated
between
(herein called "Recipient" whether one or more) and United States Department of Agriculture (USDA), pursuant to the rules and
regulations of the Secretary of Labor (herein called the 'Secretary') issued under the authority of Executive Order 11246 as amended,
witnesseth:
In consideration of financial assistance (whether by a loan, grant, loan guaranty, or other form of financial assistance) made or to be
made by the USDA to Recipient, Recipient hereby agrees, if the cash cost of construction work performed by Recipient or a construction
contract financed with such financial assistance exceeds $10,000 - unless exempted by rules, regulations or orders of the Secretary of
Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965.
1. To incorporate or cause to be incorporated into any contract for construction work, or modification thereof, subject to the
relevant rules, regulations, and orders of the Secretary or of any prior authority that remain in effect, which is paid for in whole or in part
with the aid of such financial assistance, the following "Equal Opportunity Clause ":
During the performance of this contract, the contractor agrees as follows:
(a) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex or
national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are
treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but
not be limited, to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff
or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor
agrees to post in conspicuous places, available to employees and applicants for employment, notices to be- provided by the
USDA setting forth the provisions of this nondiscrimination clause.
(b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all
qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.
(c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement
or other contract or understanding, a notice, to be provided by the USDA, advising the said labor union or workers'
representative of the contractor's commitments under this agreement and shall post copies of the notice in conspicuous places
available to employees and applicants for employment.
(d) The contractor will comply with all provisions of Executive Order 11246 of September 24,1965, and of all rules, regulations
and relevant orders of the Secretary of Labor,
(e) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, rules,
regulations, and orders, or pursuant thereto, and will permit access to his books, records, and accounts by the USDA Civil
Rights Office, and the Secretary of Labor for purposes of investigation to ascertain compliance with sucii rules,
regulations, and orders.
(f) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules,
regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be
declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures
authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of
Labor, or as otherwise provided by Law.
(g) The contractor will include the provisions of paragraph '1 and paragraph (a) through (g) in every subcontract or purchase order,
unless exempted by the rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order
No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or purchase order as the USDA may direct as a means of
enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the contractor becomes
involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the USDA, the
contractor may request the United States to enter into such litigation to protect the interest of the United States.
According to the Paperwork Reduction Act of 1995, an aggency may not conduct or sponsor and a person is not required to respond
to, a collection o rtt formation Carless it displays u valid UMB control ntattber. The valid O}NB control number for this information
collections is 0575 -0018. The time required to complete this information collection is estimated to average 10 minutes ppeer respotrse,
inctridiitg the tune for reviewing instructions, searching existing data sources, gathering cord maintaining the data neecred, an�i
completing and reviewing the collectioi of information.
Position 6 RD 4L10 -1 (Rev. 5 -00)
I To be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally
assisted construction work: Provided, that if the organization so participating is a State or local governmem, the above equal
opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in
work on or under the contract.
3. To notify all prospective contractors to file the required 'Compliance Statement', Form RD 400 -6, with their bids.
4. Form AD -425, Instructions to Contractors, will accompany the notice of award of the contract. Bid conditions for all nonexempt
federal and federally assisted construction contracts require inclusion of the appropriate "Hometown" or "Imposed" plan affirmative
action and equal employment opportunity requirements, All bidders must comply with the bid conditions contained in the invitation to
be considered responsible bidders and hence eligible for the award.
5. To assist and cooperate actively with USDA and the Secretary i with n obtaining the compliance of contractors and subcontractors
the equal opportunity clause and rules, regulations, and relevant orders of the Secretary, that will furnish USDA and the Secretary such
information such as, but not limited to, Form AD -560, Certification of Nonsegregated Facilities, to submit the Monthly Employment
Utilization Report, Form CC -257, as they may require for the supervision of such compliance, and that it will otherwise assist USDA in
the discharge of USDA's primary responsibility for securing compliance.
6. To refrain from entering into any contract or contract modification subject to such Executive Order 11246 of September 24, 1965,
with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and Federally assisted construction
contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as
may be imposed upon contractors and subcontractors by USDA or the Secretary of Labor pursuant to Part 11, Subpart D, of the
Executive Order.
7. That if the recipient fails or refuses to comply with these undertakings, the USDA may take any or all of the following actions:
Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further
assistance to the organization under the program with respect to which the failure or refund occurred until satisfactory assurance of
future compliance has been - received from such organization; and refer the case to the Department of Justice for appropriate legal
proceedings.
Signed by the Recipient on the date first written above.
Recipient
(CORPORATE SEAL) o�43�G c
y �+i
,p {
.A t to 4,..0 / ✓I-101 •
"""'Secretary
Recipient
Name of Corporate Recipient
By
President
Position 3
USDA FORM APPROVED
Form RD 400-4 ASSURANCE AGREEMENT OMB No. 0575 -0018
(Rev. 3 -97) (Under Title Vl. Civil Rights Act of 1964)
'The
(name of recipient)
(address)
("Recipient" herein) hereby assures the U. S. Department of Agriculture that Recipient is in compliance with and will continue to
comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d et. seq.), 7 CFR Part 15, and Rural Housing Service, Rural
Business - Cooperative Service, Rural Utilities Service, or the Farm Service Agency, (hereafter known as the " Agency') regulations
promulgated thereunder, 7 C.F.R. § 1901.202. In accordance with that Act and the regulations referred to above, Recipient agrees that
in connection with any program or activity for which Recipieni receives Federal financial assistance (as such term is defined in 7
C.F.R. § 14.2) no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in,
be denied the benefits of, or be otherwise subjected to discrimination.
1 Recipient agrees that any transfer of any aided facility, other than personal property, by sale, lease or other conveyance of
contract, shall be, and shall be made expressly, subject to the obligations of this agreement and transferee's assumption thereof.
2 Recipientshall:
(a) Keep such records and submit to the Government such timely, complete, and accurate information as the Government may
determine to be necessary to ascertain our /my compliance with this agreement and the regulations.
(b) Permit access by authorized employees of the Agency or the U.S. Department of Agriculture during normal business
hours to such books, records, accounts and other sources of information and its facilities as may be pertinent to ascertaining such
compliance.
(c) Make available to users, participants, beneficiaries and other interested persons such information regarding the provisions
of this agreement and the regulations, and in such manner as the Agency or the U.S. Department of Agriculture finds necessary
to inform such persons of the protection assured them against discrimination.
The obligations of this agreement shall continue:
(a) As to any real property, including any structure, acquired or improved with the aid of the Federal financial assistance, so
long as such real property is used for the purpose for which the Federal financial assistance is made or for another purpose which
affords similar services or benefits, or for as long as the Recipient retains ownership or possession of the property, whichever is
longer.
(b) As to any personal property acquired or improved with the aid of the Federal financial assistance, so long as Recipient
retains ownership or possession of the property.
(c) As to any other aided facility or activity, until the last advance of funds under the loan or grant has been made.
Upon any breach or violation this agreement the Government may, at its option:
(a) Terminate or refuse to render or continue financial assistance for the aid of the property, facility, proiect, service or
activity.
(b) Enforce this agreement by suit for specific performance or by any other available remedy under the laws of the United
States or the State in which the breach or violation occurs.
Rights and remedies provided for under this agreement shall be cumulative:
In witness whereof, on this
(name of recipient)
date has caused this agreement to be executed by its duly authorized officers and its,950--alfi or, if a natural person, has
hereunto executed this agreement. �.
*IAG( F
p4 cp � C Y � c�lit+?i,��ff- ecipient
(S EA L) Z4 �A1rrD_ 1�_C7� p
e Dare
At
0
Title
Aeea•w'ng ro the °auenvork Reducxiu:r Art of /445. ao,•u+aous m e required rn +vatul•�:! t +.x o crllertion cj irJ<inrurtiu+t unlrsc if dis)7krys n w+lid OAR cnr:cro/ —h-. As valid OMB
corn' or !'timber far this +nfor --ion callectle" u olio -0018. !!u Mine +2quirad to can plete this iqi�rMadmr 4 esbntated to aw zge 15 nri,we3l el' IY.pO+)J[. M llding ;he lln+c fnr
revie u�ir>,sn•ucrro ++s. sears l +inge.v'viit (Iota soarees,& other 'ntgatdnrohmuning the deto needed. onleanpleringarxtrev% awing+hecollerrwtvfinfcNmrnrron
REGIONAL WASTE DIVERSION STUDY
Eagle/Garfield /Pitkin County
APPENDIX B - COMMUNITY LETTERS OF COMMITMENT
December 2048
Page 26
Ron Rasnic
Eagle County Solid Waste Manager
Eagle County
PO Box 250
Eagle, CO 81631
Dear Ron:
"FHE CITY OF ASPEN
ENVIRONMENTAL HEALTH
I am writing to express support for Eagle County's USDA Solid Waste Management
Grant for an Eagle /Garfield/Pitkin County Regional Waste Diversion Study.
The Western Slope of Colorado is rural and falls short when it comes to waste diversion.
This is mainly due to the long travel distances for collection routes and limited access to
recyclables markets. In addition, our low population density generates small quantities of
materials. For rural areas, having regional programs like this increases the rate of waste
diversion and can increase the use of local markets.
As a partner, the City of Aspen is committed to the success of this study. Our staff can
provide the expertise of having the only city -wide recycling ordinance in Colorado. We
look forward to using the results of the study to further capture recyclable materials
within the City of Aspen and to reduce the consumption of fuel and other resources in the
transportation of these items by keeping the collected materials in the Western Slope.
We are excited to be part of this grant project and look forward to the continued
collaboration with our neighboring communities to reduce the Western Slope's reliance
on landfilling and increase our environmental sustainability.
The City of Aspen supports the Eagle County's application for USDA Solid Waste
Management Grant funding for an Eagle, Garfield, and Pitkin County Regional Waste
Diversion Study.
Sincerely,
//
Michael C.'.
Mayor
City of Aspt
City of Aspen Environmental Health Department, 130 South Galena Street, Aspen CO 81611 970- 920 -5069
December 22, 2008
TOWN OF CARBONDALE
511 COLORADO AVENUE
CARBONDALE, CO $1623
Mr. Ron Rasnic
Eagle County Solid Waste Manager
Eagle County
PO Box 250
Eagle, CO 81631
Dear Mr. Rasnie:
The Town of Carbondale is excited to be a participant in the Waste Diversion Study for
Eagle, Pitkin and Garfield Counties. Due to the rural nature of our locale, the economies
Of scale that are enjoyed by urban areas are not available. It is imperative with the energy
crisis this planet is facing to begin to evaluate all waste, not just for diversion, but even
decreased hauling atl well. The Town believes that the information obtained from this
study will benefit the tri- county area for many years to come.
The Town's governing body has long supported the value of waste diversion as is
evidenced by annual Christmas Tree Recycling, Leaf Days (leaves and branches collected
for composting), and semi - annual Spring Clean -up and Household Hazardous Waste
Day. Through ordinance, the Town requires all residential waste haulers to provide
curbside recycling. Carbondale's largest annual event, Mountain Fair, requires that all
food vendors use only compostable disposables. Those beverage containers, utensils and
food containers are collected by many volunteers over the three day event which diverts
over ten yards to the local composter. But the Town and its Environmental Board
acknowledge there is much more we would like to achieve and believe the collaboration
efforts will help to magnify individual results.
To support this initiative, the Town commits to in -kind contributions of staff time to help
direct and implement this study. The Town understands that Eagle County will
administer the grant, but is confident all three counties and municipalities therein will
greatly benefit from the study results.
Sincerely,
Tom Baker
Town Manager
Phone 970.963.2733 Fax 970.963.9140
Mr_ Rasnic,
December 22, 2008
We are writing in support of a USDA Solid Waste Management Grant for a Regional
Waste Diversion Study for Eagle, Garfield, and Pitkin Counties.
Waste diversion is a key factor in expanding the life of our landfills and keeping our
communities informed about different avenues of diversion. From recycling and organics
recovery to special waste opportunities, we currently lack important data about our
county waste streams and how the public feels about our current programs and others we
may propose. We believe this grant would help our mountain communities determine a
sustainable long -term plan for collaborative waste diversion.
The Alliance's experience in operating the drop -off recycling sites over the last three
years has demonstrated the value of good information (by having a lack of it). We made
estimates at the outset of expected increases in recycling volumes that we considered
very conservative. That is, we planned on higher volumes than we actually anticipated to
ensure we could logistically handle those volumes. But with an actual and immediate
50% increase in volumes, we stilt dramatically underestimated. Demand for effective
recycling solutions far exceeded our expectations and demonstrates that we should only
undertake new diversion initiatives with quality market and industry information.
The Eagle Valley Alliance for Sustainability is a 501(c)(3) nonprofit whose mission is to
foster alignment of community and environment through leadership, education, advocacy
and service. The Alliance is a community organization promoting sustainable practices in
recycling, renewable energy, and green building. We currently operate five recycling
drop -off sites on behalf of Eagle County. Our goal is to introduce a far more efficient
recycling drop -off platform before the county completes the MRF (materials recovery
facility) next fall. Working with the county we hope to provide the community with a
safe, effective waste diversion program that maximizes the life of our landfill and
encourages corrununity members to effectively manage their waste.
The Alliance has built the work of the proposed study into its work plan for 2009 and
2010 and has identified resources necessary to implement that work. We anticipate at
least 76 hours of staff time dedicated to this project, though we also have opportunity to
leverage this effort with others in our plan (such as composting outreach, called Worms
in the Classroom) to create additional impact. These coordinated efforts will likely, then,
generate over100 hours of time for this study.
We are excited to collaborate with our neighboring communities in realizing greater
efficiencies in our current waste programs and in new initiatives that may only be
possible with collaboration?
Sincerely,
Executive Director
Eagle Valley Alliance for Sustainability
John Martin
Glenwood Springs, CO
Larry McCown
Rifle, CO
Tresi Houpt
Glenwood Springs, CO
December 20, 2008
County
Mr. Ron Rasnic
Eagle County Solid Waste manager
PO Box 250
Eagle, CO 81631
Dear Mr. Rasnic:
This letter is written on behalf of the Garfield County Board of Commissioners giving full
support for the grant application to the USDA regarding the implementation of the regional
Waste Diversion Study. In support of this initiative, Garfield County will be providing laborers
for the waste sorts in Task 2 of the Solid Waste Management grant application at cost.
This regional study is an excellent opportunity -to create synergy between the communities in the
continuing effort to divert waste. This regional effort will most certainly increase chances for
success to ultimately reduce landfill disposal. Although Eagle County will be the grantee, this
project will fully benefit all commnunities throughout Eagle, Garfield, and Pitkin Counties well
beyond the completion of the Grant.
We strongly urge the USDA to approve and fund this Waste Diversion Study in full at the
amount requested. We applaud the broad based collaborative efforts of all Counties and
communities involved that have committed time and resources to ensure that this project
succeeds.
Again, Garfield County is excited to be part of this effort and to be collaborating with
neighboring communities to reduce reliance on landfilling and 'increase environmental
108 Eighth Street, Suite 213 - Glenwood Springs, CO 81601
(970) 945 -5004 - Fax (970) 94-5-7785
Doug Oliver
Landfill Superintendent, City of Glenwood Springs
101 W. 8t' Street
Glenwood Springs, CO 81601
Mr_ Ron Rasnic
Eagle County Solid Waste Manager
P.O_ Box 250
Eagle, CO 81631
Dear Ron:
This letter is in support of your grant application to the 1)SDA. for the Waste Diversion Study for landfills in
Eagle, Pitkin, and Garfield Counties.
As the Superintendent of South Canyon Landfill, I strongly believe we need more waste diversion. I also
believe this purpose would be greatly enhanced by attacking it regionally. South Canyon Landfill accepts
wastes from Silt to Aspen and from Carbondale to Marble.
The City of Glenwood Springs is especially interested in doing a waste composition analysis in order to
really get to know the makeup of our waste and to see how much could potentially be diverted. We would
like to get a grasp on the quantities of recyclable materials and be able to set diversion goals based on that
knowledge. We would like to educate the public about the realities of recycling glass and alternatives to
shipping it to MR.Fs and having a good percentage being landfilled. We would be in favor of a public
survey to judge the public's interest in glass recycling after their being educated. The City would be inte-
rested in researching our regional landfills' five problem wastes; construction & demolition policies,
textiles, plastic bags, oil & gas waste, and scrap tires. We would be favorable toward taking facility tours to
composting operations, single - stream MRFs, and a -waste facilities. We are very much in favor of
continuing our bi- monthly work sessions.
The City of Glenwood Springs is willing to provide staff time to conduct and implement the waste diversion
study — as well as using the results to further this project. We are willing to dedicate five laborers at an
average cost of $32/hour for two days to sort through loads to conduct the waste composition analysis.
The City of Glenwood Springs is excited to be a part of this grant project and to collaborate with our neigh-
boring landfills to reduce reliance on landfilling and to increase environmental sustainability. We believe
this collaboration can only benefit our regional landfills and also fulfill the public's wishes to reducing the
amount of waste entering our landfills.. .
The,City of Glenwood Springs understands that Eagle County would be the grantee but we firmly believe
this project will fully benefit the communities in Eagle, Garfield, and Pitkin Counties.
inMely,
, Landfill
101 WEST 8"' STREET, GLENWOOD SPRINGS, CO 81601
(970) 384 -6400 (970} 945 -2597 FAX WWW.CLGLENWOOD- SPRTNGS.CO.US
tor. kart Rain ic
Solid Wasstr 1t<stlrrti!rr
Eagle Count-,
P() Box 250
p,1V.Ie. C0 91 ; 1
Clear Ron:
P I T K I N
COUNTY
1 am pleased to confirm Pitkin t.'t OMN's support to Eagle County it) the implementat.io.n of the
Begirt ►tai Paste Diversion and ManaLetuent pruiect. The Pitkin County Commissioners have
long been interested in vv'astc flverSR)". recycling, and preserving the life of the count }' owned
landfill. To that end. Pitkin cot has has a long tradition of waste diver ion but realizes there is
always room to do even more.- This pro ect %vill certainly he an aid in Pitkin Count's goals and
is certain io succeed ibe4auJc the .cgi <,►lal pfitinL'sllip.thal has beell developed.
Pitkin County is eSreeially interested to learn trxire tsixittt landfill waste composition because:
through this analti:sis tale region can target its diversion most effectivel }'..Additionally, the public
staryzv on Blass rreya link.: will help in rural reed BEng planning efforts that are text ofiett hindered
b) the distance from markets and the as ;ociitteci transportation costs.
Pitkin Count%- ujiderstands that Eagle t`�iu.nn will be the _riaree but that the Project ti4111 fully
berhAll. tile. c ommunities throughout Garfield A; Pitkin C'Ounties. This regional partnership is also
imixsrtant to Pitkin l.omlty�s gtlafs becaus, tog -ther we can maximize weces,
Pitkin also applauds Fagle c( u►1tti ,s C011111litnleni its donate staff' time to dir'es;ting &
itnpletttcilting Cite Waste Diversion Study and other tasks., as ---ell as using the results to further
tliiti project alter the gent it completed. Pitkin County rs C0111111itted to doing the sunie and tivill
alsk, donate like ntuants c.l( ;tcift'titrt .
i..,cl me state again that Pitkin County is excited to be fear;: of this grant project and to collahor<atr.
vvi(h neigliboring cQninluilici.: - Reducing reliance till landfilling will benefit the citizens of the
region its xNell tts incrcase enviromnental stivlainability. Thank you for taking the lead in this
imps l-laill lirazje:ct.
Vern lie-;I re gar,N.
Chris Hoolrlagle
Solid waste Manager
Pitkin COMM-. Colorado
Pilkin County Resoume !3ecnvery, 76 Service Center; Rod, Aspen CO. A1611
Tel t970y 923 -3467 `ax ;970) 923 2Q43:.-:,,
Department of Community
75 South Frontage Road
Vail, CO 81657
www.vailgov.com
December 19. 2008
Ron Rasnic, Eagle County Solid Waste Manager
Eagle County
Solid Waste & Recycling Manager
P.O. Box 250
Eagle, CO 81631
Dear Mr. Rasnic,
On behalf of the Town of Vail, I would like to express our support for Eagle County's USDA
Solid Waste Management Grant Program application for the Eagle - Garfield- Pitkin County
Regional Waste Diversion Study. This effort is extremely timely, as the Town of Vail is currently
considering implementing a new curb -side recycling program and dedicating staff to reducing
waste, as Eagle County undertakes its new Materials Recovery Facility (MRF), to be completed
in October, 2009. The results of the study will assist all three counties in understanding our
waste management system and waste contributions, and how we might work together to reduce
landfill contributions, streamline recycling, and find methods to work with problem materials.
The Town of Vail's Community Development Department and Environmental Team will be
pleased to provide 160 hours, ($8,000, .08 FTE) of dedicated staff time over the grant period of
one year to administer a three- county community survey, with a response rate of at least 5% of
registered voters, to identify recycling habits, and attitudes and education levels regarding glass
recycling.
We look forward to working with the USDA toward increasing waste diversion through improved
regional efforts.
Thank you for your consideration.
Sincerely,
George Ruther
Community Development Director
Town of Vail
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
APPENDIX C - WASTE COMPOSITION STUDY EQUIPMENT LIST
December 208
Page 27
,` iIT IVI �"�
L NUM•
SOURCE"'
, Nil
20' by 20' Tent
Canopy
1
Rental ;Butler
:tents)
Include set up by
renter, may need to
set up before WCS
6' by 18" Tables
10
Rental (Butler
--
Rents)
Folding Chairs
Rental (Butler
Rents)
Sorting Bins
_ __._......__......._
6t?
City's 18-
gallon
recycling bins
Located at CCTS, need
to clean aster WCs
Dumpsters - 3 CY
4
City CCTS
2 for recyclables, 2
_._.._......._.____
for waste
loader& Driver
1
From City cc ZS
Prefer 1 -CY bucket
8' by B' Tarps
10' by 20' Tarps
6 -F3
Purchase~ Thom
Local hardware
Use smaller to cover
sort tables & samples
Stor..e
if wet, use larger to
place samples on near
sort area
Bungee Cords i7
Table Clamps
8 -12
each
Purchase from
local hardware
Need 2 -4 per sort
table
store
Metal tongs with
$
variegated edges
12 -
16
-- _..__._
_.-.._..__....._.._..._..__.__.._..._.--.__--
Need 1 -2 tongs /sorter-
Need 1 -2 rakes /table
Hand rakes
Scissors
4_6
3-4
Feed a. scissor /table
Scale with
1
Purchase from
May need to be
capacity for
instrument
ordered in advance of
minimum of 100
company
revs
pounds
measured to 0.1
pounds _._.__..
Puncture-
Resistant Gloves
20
treed 2 -4 per sorter
Latex liners
2 -3
boxe
s
First Aid Kit for
Purchase from
._.._ -May need to be
20 people,
safety company
ordered in advance of
Emergency Eye
-
Purchase from
WC
May need to be
Wash
safety company
ordered in advance of
Rakes
3
Purchase from
Need for collecting
Shovels
local hardware
residue & cleaning up
store
sorting area
REGIONAL WASTE DIVERSION STUDY
- -- -- _ Eagle /Garfield /Pitkin County
APPENDIX D - COST ANALYSIS DETAIL
uecember 2008
Page 28
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USDA EXHIBIT
itRU- 1J
Development
United States Department of Agriculture
Rural Development I
April 24, 2009
Eagle County Government
Solid Waste & Recycling Manager
P.O. Box 250
Eagle, Colorado 81631
Dear Mr. Rasnic:
Your application for the fiscal year `09 Solid Waste Management Program in the amount
of $100,000 is complete and eligible for funding.
We are enclosing the Grant Agreement and other forms that must be completed and
returned so we can proceed with our recommendations for grant approval. Please refer to
the checklist of items that must be returned. Before signing and dating the Grant
Agreement we suggest that you:
• Check the Federal dollar amount awarded.
• Check your share of project costs.
• Check the project and budget periods.
• Check the approved budget category amounts.
• Sign and date the Grant Agreement and the "Request for Obligation of
Funds." Return the two originals to us.
Please note that the Grant Agreement contains the terms and conditions for your Solid
Waste Management Grant. Certain applicable Federal administrative standards are
incorporated either directly or by reference in the Grant Agreement. In accepting this
grant, you agree to comply with all provisions and requirements contained in the Grant
Agreement and the following:
• OMB Circular A -110, "Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other Non -
Profit Organizations." (OMB is the abbreviation for the Office of
Management and Budget.)
655 Parfet Street: Room E100 - Lakewood, CO 80215 - (720) 544 -2929 • (720) 544 -2972 FAX
Colorado Relay (800) 659 -3656 • ww w.rurdev.usda.gov /co /index.htmi
Committed to the future of rural communities
USDA is an equal opportunity provider, employer and lender
To fife a complaint of discrimination write USDA, Director, Office of Civ;I Rights, 1400 Independence Avenue. S.W..
Washington, DC 20250.9410 or call (800)795 -3272 (voice) or (202) 720 -6382 (TDD)
7 CFR Part 3019- -the USDA implementation of OMB Circular A -110. (CFR
is the abbreviation for the Code of Federal Regulations.
• OMB Circular A -123, "Cost Principles for Non -Profit Organizations."
Return the agreement and forms to us by May 8, 2009. Processing of your grant will be
delayed if all items are not fully completed and returned by this date. If you have any
questions about the requirements of the Grant Agreement, or the forms, please contact me
at (720) 544 -2929 or robin.pulkkinerra;co.usda..gov.
Sincerel ,v,
Robin Pulkkinefi
Loan Specialist
Business and Community Programs
Attachments
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$0
$l0 080
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$2 780
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$4,180.
$10,240
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$1,600
$31,380
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$480
$830
$0
$4,560
$0
$5,390
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$14,100
$7,600
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$6 740
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USDA
Rura� a `__
Development
United States Department of Agriculture
Rural Development
June 9, 2009
Eagle County Government
Solid Waste & Recycling Manager
P.O. Box 250
Eagle, Colorado 81631
Dear Mr. Rasnic:
itEXHIBIT
-2
We are pleased to advise the Eagle County Government that a Solid Waste Management
(S WM) Grant was approved on June 9 2009, for $100,000.
The project will conduct a region -wide, collaborative research and planning effort to
improve the environmental and economical sustainability of solid waste management in
the three county area of Eagle, Garfield and Pitkin counties. It will minimize reliance on,
and potential hazards associated with regional disposal facilities, leverage outcomes in to
a long -term strategy of waste diversion for the region and share project outcomes with
other Colorado communities. It will operate for 12 months, beginning August I, 2009,
and ending July 31, 2010.
We have enclosed a copy of the original, executed Dorm 1940 -1, "Request for Obligation
of Funds," and the Grant Agreement with an approved Scope of Work and budget for
your records. Also, we have enclosed a checklist and several items for your information
and use. The checklist provides information that will help you administer your grant and
comply with the SWM program requirements.
1 will be your servicing officer. Please submit all requests for reimbursement, financial
reports, and quarterly reports to me at the following address:
USDA, Rural Development
Attention: Robin Pulkkinen
655 Parfet Street, Rom E -100
Lakewood, CO 80215
655 Parfet Street, Room ir100 • Lakewood, Co 80215 • (720) 544.2929 • (720) 544 -2972 FAX
Colorado Relay (800) 659 -3656 • www rurdev.usda.govlcotndex.html
Committed to the future of rural communes
USDA is an equal opportunity provider, employer and lender.
To File a complaint of discrimination write USDA, Director, Office of Civil Rights, 1400 Independence Avenue. S.W_,
Washington, DC 20250.9410 cr call (8001795 -3272 (voice) or ;2021720 -6382 (TDD)
If you have any questions about the requirements of the Grant Agreement, or the forms,
please contact me at (720) 544 -2929 or robin.pulkkinen @co.usda.gov.
Sincerely,
X RabiLPulkkin
Loan Specialist
Business and Community Programs
Attaclunents
Cc� reading robin file
RUS Guide 1775 -1
Page 1
SOLID WASTE MANAGEMENT GRANT
GRANT AGREEMENT
between
Eagle County Government
(Grantee)
and
UNITED STATES DEPARTMENT OF AGRICULTURE
RURAL DEVELOPMENT
(Grantor)
RU8 Guide 1775'1
Page 2
Table of Contents
Section
Page
1 8�ne/a|T�,mu
' --- ---'- -'- ' � -- `
- 3
2' AVnwaDleCwsts
Costs__ - '---
' ' ' - _---6
3. RestrioedUsecxFumdm - .... '-'' --. ... ...
'----�--- ' ' ''-' ' 5
4. Travel ...... --' ---- ----' -' ' -`------'--
- --- --- - -- -
'6. Payments...
-- ---- --. .�
6. Performance Report Requirements ...........
-_- -------� ------ --6
T. Financial -. ....... ... .... - -----
- ---------' - --- '---� -
B. Retention and access of records. .......... --.-_
----------'' --� ---------'7
9� Audits-------,------------- -
-------------------' ---
10 Program -----. ----_-----'---�---'_------'----�8
11. p'to, Approval Requxements -- -------
--' -� ---� -------- - -- -� -�
12. No Cost �u�nmmn�
~~� ............. ...... ......... ----------------
- --' --' - -�
13. ��n���
Property ---- -. .......... ----~-_----_------
- - --- - -- �
14� -`u~'^~°---. __r
- ---- 10
15' Supplies awEupendable Property ......... _
-___--� --- - - ------ 10
16. intangible Property
17. Cost, Sharing .................. ... ..... _... _ ... ___-----.�----�
......... '
18. 0uspemxonor Termination. ...... --....
------ -- -. -'- 12
19.Apmea . ...... .......... ....... _ ..... _________�___�-_-_-_-_---------.�12
20. Publications ----_ ...... __
... . ..... ..... .... .......... ........ 12
21^ Civil Rights Requirements.- --- -_ . - ' .
-� - ' -' ' --- ----.. - .......... .... - 13
RUS Guide 1775 -1
Page 3
Solid Waste Management
Grant Agreement
United States Department of Agriculture
Utilities Programs
This Agreement is between Eagle County Government, (grantee) and the
United States of America acting through the Utilities Programs (Grantor or Agency). The
Grantee shall provide technical assistance, training, services and/or funding for a project
or activity under the Solid Waste Management Grant Program at an estimated cost of
�- X4t'v�S'�' The Grantee shall finance $ 7-4, (AS^cs!'' of these costs through
cash and in -kind contributions. The Grantor agrees to award a grant in a sum not to
exceed $100,000 to the Grantee. The grant period will be for 12 months, beginning crate,
_year, and ending date, year. The Agreement shall be effective on the date of grant
approval.
The Grantor shall make the grant to the Grantee under authority of Section 306(a)(14)(A)
of the Consolidated Farm and Rural Development Act, 7 USC 1926(a), as amended, for the
purpose of defraying technical assistance and training costs as permitted by applicable Agency
regulations.
General Terms
(a) The Grantee has full responsibility for the conduct of the project or activity supported
under this grant and for adherence to the grant conditions. The Grantee shall provide technical
assistance, training, and services set out in the Scope of Work (Scope).
(b) The Grantee is responsible for managing and monitoring each protect, program,
subaward, function.. or activity supported by the grant.
(c) The purpose and Scope for which this grant is made shall not duplicate programs for
which monies have been received, are committed, or are applied for from other sources, public
and private.
(d) Grant funds shall not be usea to replace any financial support previously provided or
assured from any other source. The Grantee agrees that the general level of expenditure by the
Grantee for the benefit of the program area or the program covered by this Agreement steal` be
maintained and not reduced as a result of the Federal -share funds received under this grant.
(e) The following items are incorporated in the Grant Agreement:
(1) The grant approval letter,
(2) The Scope of Work for the project. (Attachment 1)
(3) The budget, which indicates the amounts, by categories of expense, on which
the Grantor has based its support; (Attachment 2)
(f) -his award is based on an application submitted to, and approved by, the RUS and is
subject to the terms and conditions incorporated either directly or by reference in the following:
REDS Guide 1775 -1
Page 4
(1) Grant program legislation cited above.
(2) Grant program regulation in Title 7, Code of Federal Regulations, Part 1775
17 CFR 1775).
(3) Grant Agreement.
(4) OMB Circular A -110, "Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other Non - Profit Organizations,"
as applicable, and implemented by USDA in 7 CFR Part 3019.
(5) 7 CFR Part 3016, (the USDA Common Ruie implementing OMB Circular A -102)
for State and local governments, as applicable.
In the event there are conflicting or otherwise inconsistent policies applicable to the grant,
the above order cf precedence shall prevail.
(g) This Agreement is subject to current Grantor regulations and any future regulations
not inconsistent with the express terms contained in this agreement.
(h) By accepting this grant, the Grantee agrees to:
(1) Comply with the applicable Federal requirements for grants, all applicable laws,
regulations, Executive Orders, and other generally applicable requirements, which are
incorporated in this Agreement by reference, and specifically set forth in statutory provisions.
(2) Manage prudently all expenditures and actions affecting the grant.
Documentation for each expenditure must reflect appropriate organizational reviews or approvals
which should be made in advance of the action.
(i) The Grantor will assist Grantee, within available appropriations, with any assistance
the Grantor deems appropriate in planning the project.
(j) The grantee's submission of fraudulent information or failure to comply with
applicable requirements of the grant may cause the Grantor to take one or more enforcement
actions. The Grantor will undertake any such action in accordance with applicable statutes,
regulations, and policies, and wilt generally afford the Grantee an opportunity to correct the
deficiencies before taking enforcement action. The Grantor may exercise options available to it,
including, but not limited to:
(1) Collection of funds the Grantor has paid the Grantee, considered as debt. Debts
may result from disallowances, recovery of funds, unobligated balances, or other circumstances.
The Grantee will repay the principal amount of the debt with interest accruing on any delinquent
amount, computed from the original notification date to the Grantee of the indebtedness. The
interest rate will be at the market rate for Water and Waste Disposal Program loans in effect on
that date.
(2) Temporary withholding of payment or other actions specified at 7 CFR Part 3010
or OMB Circular A -110, as applicable,
(3) Suspension or debarment under 7 CFR Part 3017, and
Subpart L. (4) Other available legal remedies, including civil action under 7 CFR Part 1,
RUS Guide 1775 -1
Page 5
2. Allowable Costs
(a) Allowability of costs and cost allocation methods for work performed under this Grant
will be determined in accordance with the applicable Federal cost principies in effect on the
effective date of this grant. The Federal cost principles, as applicable, are contained in
(1) OMB Circular A -21, "Cost Principles for Educational Institutions," for both public
and private institutions of higher education;
(2) OMB Circular A -87. "Cost Principles for State, Local and Indian Tribal
Governments"
(3) OMB Circular A -122, Cost Principles for Non -Profit Organizations," for other non-
profit organizations, except those organizations specifically exempted by the
Circular.
(b) Compensation for employees engaged in work under this grant will be considered
reasonable to the extent that such compensation:
(1) Is consistent with that paid for similar work in the organization's other activities.
(2) Is comparable to that paid for similar work in the labor markets in which the
organization competes for the kind employees involved but not found in other
activities of the organization.
Restricted Use of Funds
(a) Grant funds may not be used to pay any expenses prohibited under RUS Instruction
1775, subpart A. Examples of restricted uses are costs of matching funds for other Federal
grants; construction, personal gifts (e.g., t- shirts, buttons, and hats), entertainment, advertising
and public relations for fund - raising or promoting the organization, litigation, lobbying, intervention
in Federal regulatory or adjudicatory proceedings, suing the Federal Government or any
government entities.
4. Travel
(a) Travel costs incurred by employees and officers must be attributed directly to specific
work under the grant or in the normal course of administration of the organization. Such costs will
be subject to the travel policies of the Grantee's organization. If the Grantee organization does
not have a written policy for travel costs, the Federal Travel Regulation (FTR) will apply in
determining the rates and amounts charged to the grant. The FTR contains the rates and
amounts for travel expenses, subsistence expenses, and mileage allowances. It is contained in
41 Code of Federal Regulations (CFR), Chapters 300 through 304.
S. Payments
(a) The Grantee should use the reimbursement method for requesting and receiving
payments under the grant. The Standard Form (SF) 270, "Request for Advance or
Reimbursement," will be submitted to the Agency to request payments. The Grantee will receive
payments under this grant through electronic fund transfers (EFT) by the Automated Clearing
House Payment System. The Agency will make payments within 30 days after receipt of the
billing, unless the billing is improper,
(b) Payment for proper charges will not be withheld during the project period unless:
RUS Guide 1775 -1
Page 5
(1) , The Grantee has failed to comply with project objectives, terms and conditioh§ of
the Agreement or Federal reporting requirements, or
(2} The Grantee is delinquent on a debt to the United States as defined in OMB
Circular A -129, "Managing Federal Credit Programs." The Grantee will be
informed that payments shall not be made for obligations incurred after a
specified date until the conditions are corrected or indebtedness to the Federal
Government is liquidated.
(c) Interest earned on grant funds deposited in interest bearing accounts will be subject
to the following conditions as applicable:
(1} Slade and local aovemments. The Grantee may retain interest amounts up to
$100 for administrative expenses. All other interest amounts must be remitted at least quarterly
to the U.S. Department of Agriculture, Utilities Programs, Attention: Assistant Administrator,
Water and Environmental Programs, Washington, DC 20250 -1548_ American Indian tribes are
exempt from this requirement under the Indian Self- Determination Act (23 U.S.C. 450).
(2) Institutions of higher education and other nonprofit organizations. The Grantee
may retain interest amounts up to $250 for administrative expenses. All other interest amounts
must be remitted annually to the Department of Health and Human Services, Payment
Management System, Rockville, MD 20852. Interest should be remitted by electronic fund
transfer (EFT).
6. Performance Report Requirements
(a) The Grantee will inform the Agency of any significant developments as soon as they
become known. Significant developments are any events which have a significant impact upon
the activities supported under the grant:
(1) Problems, delays, or adverse conditions which will materially affect the ability to
to meet the objective of the grant. This disclosure must include a statement of the action taken or
contemplated, and any assistance needed to resolve the situation.
(2) Favorable developments or events which enable meeting time schedules and
goals sooner or at less cost than anticipated or producing more beneficial results than originally
planned.
(b) The Grantee will submit to the Agency a narrative project performance report and
Standard Form 269A, Financial Status Report, within 30 days after each quarter ends.
Period
Date flue
811 o -- r ° /3//O9
t l 30 ,* 9
ol,104 - 1/3+%10
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(c) The Grantee will submit a Final Project Report, which may serve as the last quarterly
report. Final performance reports are due 90 calendar days after the expiration or
termination of the grant.
Due Date
451 he
RUS Guide 1775 -1
Page 7
(d) The Agency may make site visits as needed.
7. Financial Management
(a) The Grantee will establish and maintain financial management and recordkeeping
systems in accordance with applicable Federal regulations. The financial management systems
will include:
(1) Accurate, current, and complete disclosure of the financial results of each project
or program. Financial reporting will be on an accrual basis.
(2) Records which identify adequately the source and application of funds for grant -
supported activities.
(3) Comparisor of outlays with budget amounts for the grant award. The inability to
process information in accordance with Federal requirements could result in a requirement to
return funds that have not been accounted for properly,
(4) Accounting records supported by source documentation.
(5) Effective control over and accountability for all funds, property, and other assets.
Grantees shall adequately safeguard all such assets and shall assure that they are used solely
for authorized purposes.
(6) Adequate fidelity bond coverage to protect the Federal Government's interest,
where applicable.
a. Retention and access of records
(a) To retain financial records, supporting documents, and all other records pertinent to
the grant for a period of three years from the date of submission of the final project and
expenditure reports. The only exceptions are as follows:
(1) If any litigation, claim, or audit is started before the expiration of the three years,
the records will be retained until all litigation, claims, or audit findings have been resolved.
(2) Records for equipment acquired with grant funds shall be retained for three years
after final disposition.
(b) The Agency has the right of timely and unrestricted access to any books, documents,
papers, or other records pertinent to the grant in order to make audit, examination, excerpts, and
transcripts. The right of access will last as long as the records are retained.
9. Audits
(a) The Grantee shall provide an audit report or financial management report in
accordance with RUS Instruction 1775, Section.21, subject to the audit requirements under the
Single Audit Act Amendments of 1996 and OMB Circular A -133. "Audits of States, Local
Governments. and ton- Profit Organizations."
RUS Guide 1775 -1
Page 8
10. Program Income
(a) Program income earned during the project period will be retained by the Grantee and
deducted from the total allowable costs to determine the net allowable costs on which the Federal
share of costs is based. Program income which the Grantee did not anticipate at the time of the
grant will' be used to reduce the Agency and Grantee contributions rather than to increase the
funds committed to the project.
costs incident program
income s income to deternineprog am inccome, p ov ded thesecosts na eof b en charged o the grant
(2) Proceeds from the sale of property shall be handled in accordance with the
requirements of the Property Standards in OMB Circular A -102 or A -110.
(3) Grantee will have no obligation to the Federal Government regarding program
income earned after the end of the project period or from license fees and royalties for
copyrighted material produced under the grant.
11, Prior Approval Requirements
(a) The grantee will report changes in budget and program plans and request prior
approvals for budget and program plan revisions.
(b) The grantee will request written prior approval from the Agency approval official for
one or more of the following program or budget related reasons:
delivered. (1) Change in the project or program's scope, objective, or proposed service to be
(2) Change of key project personnel overseeing the project or program.
(3) Absence of more than three months or a 25 percent reduction in time devoted to
the project by the project director, manager, coordinator, or key personnel.
(4) Transfer of funds between direct . and indirect budgeted costs.
(5) Transfer of funds among direct cost categories for grants exceeding $00,000
and the cumulative amount of such transfers exceeds or is expected to exceed '0 percent of the
total budget as last approved by the Agency. Transfers for purposes other than those consistent
with the approved Scope will not be authorized.
(6) Transfer of funds for training to other cost categories.
(7) Inclusion of costs requiring prior approval in accordance with OMB Circular A -21,
"Cost Principles for Educational Institutions;" OMB Circular A 87, "Cost Principles for State and
Local Governments and Indian l^ribai Government;" and OMB Circular A. -122, "Cost Principies for
Non - Profit Organizations," as applicable.
(8) The subaward, transfer, or contracting out of any work under the grant, which
has not beer approved in the initial budget. Th s provision does not apply to the purchase. of
supplies, material, equipment or general support services,
project. (9) Any change in the project period to accornplish the stated objectives of the
RUS Guide 1775 -1
Page 9
(c) Requests for prior approval may be submitted electronically to the Agency.
(d) Grantee will request written prior approval from the Agency approval official before
implementing any significant project changes or expending grant funds relating to the changes.
(e) Grantee may incur pre -award costs within the 90 calendar days preceding the
approval date of the grant with prior approval from the Agency. The grantee makes pre -award
expenditures at its own risk. The Agency: is under no obligation to reimburse such costs if, for
any reason, the grantee does not receive a grant, the grant is less than anticipated, or the grant is
inadequate to cover such pre -award costs.
(f) Grantee will notify the Agency promptly in writing whenever grant funds are expected
to exceed Grantee's needs for the project period by more than $5,000 or five percent of the grant,
whichever is greater.
(g) Grantee may use the budget forms that were used in the application or a letter when
requesting approval for budget revisions.
(h) Grantee may submit requests electronically (facsimile or electronic mail) or in writing.
(i) Grantee will normally be notified within 30 calendar days of receipt of the request for
revision whether the request is approved. If the request is still under consideration at the end of
the 30 days, the Agency will inform the Grantee in writing of the date the decision may be
expected.
12. No Cost Extensions
(a) The Grantee may initiate a one -time extension of the expiration date of the grant up
to 12 months if additional time beyond the established expiration date is required to assure
completion of the Scope or objectives within the funds already made available. The Agency will
not approve an extension if the following conditions apply:
(1) The extension requires additional Federal funds.
(2) The extension ;nvolves any change in the approved objectives or scope of the
project.
(b) For one -time extensions, the grantee may notify the Agency electronically by
facsimile or electronic mail or in writing. The notification must provide supporting reasons for the
extension and the revised extension date at least 10 days before the expiration date specified in
the grant.
(c) This one `ime extension may not be exercised merely for the purpose of using
unobligated balances.
13. Property Standards
(a) The Grantee is responsible for compliance with property standards identified in OfIMB
Circular A -110, Section .34 or 7 CFR 3016, section .30, as applicable. The Grantee will maintain
a property management system which, at a minimum, meets the requirements of OMB Circular A-
110 , as applicable. The Grantee also will establish written procedures for procurement of
supplies and other expendable property, equipment and other services with grant funds in
accordance with OMB Circular A -102 or A -110.
RUS Guide 1775 -1
Page 10
14. Equipment
(a) Title to equipment purchased with grant funds will vest in the Grantee, subject to
conditions set out in OMB Circular A -102 or-A -110. Equipment means an article of non -
expenclabie, tar:gible personal property having a useful life of more than one year and an
acquisition cost which equals or exceeds $5,000.
(b) Grantee may purchase furniture and office equipment only if specifically approved in
the Scope. Approval will be given only when Grantee demonstrates that purchase is necessary
to complete the program for which the grant is established. Commercial purchase under these
circumstances will be approved only after consideration of Federal supply sources.
(ci The recipient will use the equipment in the project or program for which it was
acquired as long as needed, whether or not the project or program continues to be supported by
Agency funds. The property may not be encumbered without the Agency's approval
(d) When the equipment is no longer needed to, the original project, the equipment may
be used for other activities sponsored by the Agency and if no such activities exist, then
equipment may be used for activities sponsored by other Federal agencies. The use and
disposition of equipment will be handled in accordance with OMB Circulars A -102 or A -110. as
applicable.
(e) For Equipment with a current per unit fair market value less than $5,000, the Grantee
may retain the equipment for other uses, sell it, or dispose of it without compensation to the
Agency. For items having an acquisition cost of $5,000 or more, the standards identified in OMB
Circular A -110, Section .34(g), or 7 CFR 3016,32(e) will be used. (Disposition]
(f) The Agencv may reserve the right to transfer title to the Federal Government or a
third party named by the Agency. In cases where the Agency elects to transfer the title, it will
issue disposition instructions within 120 calendar days after receipt of a final inventory, listing all
equipment acquired with grant funds and federally -owned equipment.
15. Supplies and Expendable Property
(a) Title to supplies and other expendable property will vest in the Grantee upon
acquisition. At the project completion or grant expiration, the Grantee may retain or sell an
inventory of unused supplies:
(1) If the inventory is less than $5,000, without further obligation to the Agency.
(2) If the inventory is $5,000 or greater and is riot needed for any ot:ner federally -
sponsored project or program, the Grantee will compensate the Federal Government for its
share.
16. intangible Property
(a) Title to intangible property acquired under the grant will vest in the Grantee upon
acquisition.
(b) Copyrights, The Grantee may copyrght any work that is subject to copyright and is
Produced in the performance of work under this grant. The Agency reserves a royalty -free,
nonexclusive, and irrevocable right to.
RUS Guide 1775 -1
Page 11
(1) Obtan, reproduce, publish, or otherwise use the work for Federal purposes and
(2) Authorize others to receive, reproduce, publish, or otherwise use such data for
Federal purposes.
(c) Grantee shall use intangible property for the originally authorized purpose and shall
not encumber it without approval from the Agency. When no longer needed for the originally -
authorized purpose, disposition will occur as outlined in OMB Circular A -102 or A -110.
17. Cost sharing
(a) The Grantee must maintain records of all project costs that are claimed by the
Grantee as cost- sharing.
(b) All contributions, including cash and third party in -kind, shall be accepted as part of
the Grantee's cost sharing or matching when such contributions meet the following criteria:
(1) Are verifiable from the Grantee's records.
program. (2) Are not included as contributions for any other federally- assisted project or
(3) Are necessary and reasonable for proper and efficient accomplishment of project
or program objectives.
(4) Are allowable under the applicable cost principles.
(5) Are not paid by the Federal Government under another award, except where
authorized by Federal statute to be used for cost sharing or matching.
(6) Are provided for in the approved budget when required by the Agency.
applicable. (7) Conform to other provisions of OMB Circular A -110 and 7 CFR 3016.24, as
(c) Third -party in -kind contributions mean property or services which benefit the project
or program under this grant and which are contributed by non - Federal third parties without charge
to the Grantee.
(d) The Grantee must document the basis for determining the valuation for in -kind
contributions from third parties. These records are subject to audit by the Agency. If the Agency
determines that the valuation is deficient, the Grantee must secure replacement contributions as
a condition for further disbursements of Agency grant funds.
(e) If the grantee becomes aware that it may be unable to provide the contributions of at
least the amount identified in the approved budget for the grant it should:
(1) Provide written notice to the Agency of the situation;
(2) Indicate steps it plans to take to secure replacement contributions, and
RUS Guide 1775 -1
Page 12
(3) Indicate the plans it has to either continue or phase out the project in the
absence of contributions.
13. Suspension or Termination
(a) The grant may be terminated in whole or in part in any of the following situations:
(1) By the Agency if Grantee materially faits to comply with the terms and conditions
of this Agreement. The Agency shall promptly notify the Grantee in writing of the determinatior
and the reasons for the termination, together with the effective date. Grants can be terminated
for cause, such as: failure to use funds for authorized purposes, poor or no progress, untimely
reports, and failure to properly account for expenditures or property.
(2) By the Agency and the Grantee by mutual agreement, in which case, the two
parties will agree upon termination conditions, including the effective date and, in the case of
Partial terminations, the portion to be terminated.
(3) By the Grantee upon written notification to the grant approval official setting forth
the reasons for such action, the effective date, and in the case of partial termination, the portion
to be suspended or terminated. If the Agency determines that the reduced or modified portion of
the grant will not accomplish the purposes for which the grant was made, it may terminate the
entire grant
(b) The Grantee will not incur new obligations after the effective date of a suspension or
termination unless the Agency expressly authorizes the costs. The Agency will allow costs for the
Federal share of obligations incurred, if the costs were properly incurred by the Grantee before
the effective date of the suspension or termination and the Grantee could not reasonably avoid or
eliminate them. Disposition of expendable and non - expendable property will be in accordance
with the standards of Sections 14(d), (e) and (f) of this Agreement.
19. Appeal
(a) The Grantee may appeal certain adverse post -award administrative decisions made
by the Grantor. Any appeal shall be made under 7 C1=R Part 11.
20. Publications
(a) The Grantee shall place an acknowledgment of RUS support and a disclaimer:
(1) In any publication (including World Wide Web pages) of any material based on or
developed under this project.
(2) During all news media interviews, including popular media such as radio,
television, and news magazines.
(b) The acknowledgement shall be in the following terms: "This material is based upor
work supported under a grant by the Utilities Programs, United States Department of Agriculture."
The disciaimer shall be "Any opinions, findings, and conclusions or recommendations expressed
in this material are solely the responsibility of the authors and do not necessarily represent the
Official views of the Utilities Programs."
RUS Guide 1775 -1
Page 13
(c) The Grantee shall place the following non - discrimination clause on the front cover of
publications: "(Name of Grantee) is an equal opportunity provider and employer" in print: no
smaller than he text.
(d) The Grantee shall submit one copies of every publication of material written or
published under this grant to the Grantor
21. Civil Rights Requirements
(a) The grant and any program assisted by the grant are subject to the provisions of
(1) Title VI of the Civil Rights Act of 1964,
(2) Title IX of the Education Amendments a. 1972,
(3) Section 504 of the Rehabilitation Act of 1973, as amended:
(4) the Age Discrimination Act of 1975, and
(5) Form RD 400 -1, "Equal Opportunity Agreement," and Form RD 400 -4,
"Assurance Agreement," which the Grantee has filed with the Agency.
22. Availability of Information
(a) The Grantee shall release to the public all non - confidential information resulting from
grant activities.
Grantee on , has caused this agreement to be
executed by its duly authorized and attested and its
corporate seal affixed by its duly authorized UW-f , *D tc ao V ix-12
RUS Guide 1775 -1
-c Page 14
c
Attesting Signature:
Grantee
Eagle County Government
r
By
(Title)
Grantor
UNITED STATES OF AMERICA
UTILITIES PROGRAMS
By
Revised 08 -22 -07
Director, Business and Community Programs
(Title)
REGIONAL WASTE DIVERSION STUDY
EaglelGarfield/Pitkin Countv
Technical Scope of Work
SK ,t - Kegional Diversion Collaboration This task will support a face -to -face meeting to be held
;ry other month in Glenwood Springs with staff and leaders from each association served by, and
rking towards, the grant project (i.e., the regional waste diversion partners). These meetings will be
arlized to:
Direct project tasks to best provide needed results
Review results of completed tasks
Identify which regionalized managerent efforts have the greatest benefits
Develop strategies for implementing new /expanded recyclable, yard /wood waste, special waste, .
and problem waste diversion programs
I will include six regional meetings throughout the study with community staff and other interested
#s. These will be facilitated by the project consultant and will include all necessary meeting
i ng and follow -up materials-
- vraste'Amposition Studies This task will include a single- season waste composition study
at each of the four landfills in the region. The purpose of the WCSs will be to:
Evaluate the success of existing diversion programs by observing recyclables, organics, and
special wastes that are still being placed in the waste stream
Identifying those recyclables, organics, and special wastes that should be targeted for
new /improved diversion programs
Provide hands -on waste sort training to 20 workers so they can lead future sorting efforts
e V�CSs will be conducted at the on -set of the Regional Waste Diversion Study, as the information
aerated will drive subsequent tasks. Each WCS will measure approximately 20 materials from about
samples taken from in- coming waste loads at each landfill. These loads will be selected to represent
relative quantities of residential, commercial, and industrial waste received at each landfill. The
aples will be about 200 pounds in size, and will be sorted according to an established sorting protocol
t generally follows ASTM D 5231 -92 (reapproved 2003).
i landfill WCS will take approximately two days to conduct worker training and complete the sort,
sdme set -up and break -down time. Specific sort logistics will include collaboration with each
.`ill manager to isolate a safe location for sorting and management of sorted materials, plus
J4ation with local haulers to select and tip targeted waste loads at the sort area.
2 1will be supervised by the project consultant team and will utilize a combination of community
acid local labor to complete the sort activities. The grant request includes funding for the laborers
laborers for two days at each of four landfills, sort equipment that will be used for all four sorts (a
sion scale, emergency eyewash and first -aid kit); sort supplies (baskets, hand tools, shovels, rakes,
Page 15
X
REGIONAL WASTE DIVERSION STUDY
and the rental of a protective tent and sorting tables. Appendix C includes a list of WCS
?nt.
WCS will be analyzed in terms of materials composition, statistical significance, landfill - specific
osition, and aggregated regional results. A short memo report will summarize the results and
Ye recommendations for future waste diversion activities in all three counties.
abx o - i rack He Tonal Rec clables Flow &Measure Waste Diversion There are numerous
irbside and drop -site programs for collecting recyclables throughout the three counties. The first part
this task will allow each program to be inventoried in terms of materials collected, collection
echanism (i.e., type of program, infrastructure, and containers), hauler(s), and disposition of collected
aterials. Results will be illustrated to demonstrate the flow of recyclables throughout the region.
iseline quantities of diverted materials (recyclables, yard /wood waste, special waste, and construction/
molition debris) will subsequently be estimated for the 2008 calendar year. Based on this information
d the planning discussions conducted in Task 1, a region -wide ten -year waste diversion goal will be
veloped.
'k 3 will be completed by staff and the project consultant. It will include a tabulation and map of
rent recyclables flow, calculations of current diverted quantities, and establishment of a ten -year
ate diversion goal(s) for the region.
��■� ou, ve on Kec clip This task will build on 'a general public survey recently
mpleted by Garfield County that identified a strong desire for more recycling. The survey to be
nducted in the Regional Waste Diversion Study will encompass all three counties and will focus on
s public's desire and willingness to recycle (possibly even pay for new services). The purpose of this
k will be to both educate the public and assess the socio- political feasibility of additional diversion
i the alternative management of problem materials.
good example of information from the survey is whether the public might support new ways of
ndling glass (a material with high collection and transportation costs and a limited. Colorado market).
ternatives the survey data might support include:
Collection of glass separate from other containers so processing is not required
Development of local markets (such as crushing for roadway aggregate substitute)
Elimination of glass from the recycling program altogether
4 will be led and largely completed by the Town of Vail, an affiliated organization of Eagle
qty. The task will include development of survey questions, random targeting of registered voters in
of the three counties, letter notification of an on -line survey, and data analysis_ An on -line survey
;e will be used. Approximately 30,000 residents will be targeted and the goal is a S% response
Survey results will be summarized in a presentation to the regional waste diversion partners and
(unity leaders, and posted on the website (to be developed in Task 7).
mvul 6VVa
Page 16
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
ask 5 - Problem Materials Research This task will include a separate analysis to assess management
ptions for four separate problem materials in this region. All four materials are generated in notable
uantities, create nuisances at the landfills and /or can potentially be diverted to save landfill space. Each
nalysis will be unique as a function of the material:
Construction and Demolition waste (C &D) - This analysis'will focus on a survey of policies that
have been implemented throughout the U.S. to encourage the diversion of key C &D materials.
Those policies that could potentially be implemented in the region are likely to include a
requirement for recycling plans and /or deposits tied to construction and demolition permits.
Likely policies will be assessed in terms of political feasibility and implementation requirements.
Scrap Tires - Per state regulations, residentially generated scrap tires are banned from landfill
disposal. This creates the problem of managing this material in an environmentally, cost -
effective manner. Few, if any, markets exist on the West Slope for scrap tires. Some landfill
facilities pay outside vendors to haul the tires to recycling or shredding facilities on the Front
Range. At least one other facility employs manual labor to quarter the tires after which they are
landfilled. Quantities of scrap tires accumulated by in the service area present a management
problem. This task will evaluate scrap tire quantities collected at the four landfills, as well as
assess alternative management methods that may be feasible if the communities work together,
rather than separately. Reasonable options are expected to include community partnering to hire
a mobile shredding/chipping/splitting service and possible new local markets.
Textiles - The size of the textile issue will be quantified from the WCSs. Reuse and recycling
options for managing these materials will be evaluated. Markets will be limited to Colorado (e.g.
rag outlets and reuse outlets) to minimize transportation costs. They will be assessed in terms of
collection, processing and hauling requirements.
Plastic bags - Options for reducing and recycling bags generated at local groceries wi1.1 be
evaluated in terms of both ways to encourage the use of re- useable bags by the public and plastic
bag recycling by groceries (most large grocers currently accept used plastic bags, but the
awareness of - and incentives to - the public are small enough that these programs do not
stimulate significant diversion). Research will be tied to education activities in Task 7 and will
consider the value of a specific outreach campaign, as well as potential policy to encourage more
reuse and recycling.
Oil and gas (0 &G) industry waste - The size of O &G waste within the regional waste stream and
diversion opportunities will be assessed during the WCSs. This data will be used in two to three
meetings with local O &G stakeholders (e.g., Encana and Exxon Mobile) that will focus on
strategizing options for reducing and recycling key materials. Research will be limited to local
potential markets. No assessment of hazardous or special waste materials will be conducted.
isk S will be conducted by staff and the project consultant. It will include tabulation a short memo
.Port summarizing findings, tabulating management options, and recommendations for future diversion
tions.
ember 2008 Page 17
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield / Pitkin County
=an v — xtec cttn [:ornpostinQ & E Waste Facility Tours
��tcrnplate watch waste diversion facility As the governments in the region
improvements are needed and /or what type of new facilities
build over the term, it is important for staff and decision- makers to have first -hand knowledge of
emplary operations that are located in Colorado. In addition, operators of existing facilities have
rd- earned technical knowledge that they are eager to shale with Eagle, Garfield and Pitkin Counties.
is task will include the coordination of site visits by key staff and leaders to the following facilities:
Composting facilities - Mesa County (Grand Junction) and Al Organics (Eaton)
Material recovery facilities - Boulder County (Boulder) and Altogether Recycling (Commerce
City)
Electronic waste facilities - GRX (Denver) and Lifespan Technologies (Grand Junction)
tk 6 will include tours coordinated over two to three separate days (one to two to the Front Range
i one to western Colorado). The grant request includes van rental, gas and lunches for participants.
ask 7 - Waste Biversion Education Currently, education programs are decentralized through the
)unties and various municipalities - materials diverted vary widely and messages educating the public
)out the importance of diversion provide mixed messages to residents and businesses. This task will
low the associations to develop a regional waste diversion education program that will work towards
aching a broader, regional audience and providing consistent messages about the benefits of diversion,
rgeted materials, and recycling/composting guidance.
activities are expected to include:
Develop a Regional Website - The website will establish waste diversion as a key responsibility
for all citizens and businesses in all three counties and provides user - friendly, direct access to
critical information:
+ The website will be developed with a logo and initial content including diversion contacts
in every community and guidance /directions for local diversion activities
+ It is expected to have a static home page, 3 dynamic pages (which can be updated
regularly), a resource page and a contact form where users can request info but Spam
activity is minimize
Information posted to the website will include:
+ The what, where and how of diverting waste in the service area
+ Key contact information
+ Regional Waste Diversion project results --including the Task 4 Public Survey results
+ Links to the other associations
Develop a School Outreach Program - This program is needed to educate grades 3 through 5 in
each of the 27 elementary schools within the region (research indicates that these grades are the
most effective targets for this type of awareness and training). Education materials will be
developed so that hands -on teacher training can be conducted by local government staff (i.e.,
VGA LVuo
Page 28
REGIONAL WASTE DIVERSION STUDY
Eagle /Garfield /Pitkin County
public works employees , recycling coordinators or environmental health specialists) and
subsequently teachers can use the materials to interactively teach their students. The materials
will include:
+ Interactive video on reducing, reusing, recycling and rethinking environmental
conservations - such as "011ie Saves the Planet" which is available through SWANA
+ Lesson plan handbook with teacher /trainer guidance, instruction material and student
projects tailored to each of the three grades - it is expected that this material will not be
generated from scratch, but will instead utilize existing resources such as the "Chaffee,
Lake & Custer Counties, Colorado Lessons in Sustainable Waste Management"
developed in 2006 under an earlier USDA grant
+ A poster describing the benefits of recycling tailored for each grade
2sk 7 will he implemented primarily by local recycling education coordinators from throughout the
gion. Expenses include purchasing one video for each school, printing a handbook for each teacher
these grades in each school and producing a poster for each grade in each school.
asx_ti - Ntudy Wrap _Up This task will specifically address the commitment to continue the work of
aste diversion long after the project grant is completed. It will include up to three presentations by
aff and the project consultant to the commissions, councils and trustees that represent the associations
:rued by the grant project. These presentations will summarize the findings from all seven tasks, but
ill focus on specific, strategies for implementing recommendations from the Waste Diversion Study.
hese recommendations are expected to include:
Expanded diversion programs to target materials identified in the WCSs as not being recycled or
diverted efficiently (Task 2)
Implementation of publicly- supported recycling suggestions (Task 4)
Region -wide alternatives to managing problem wastes (Task 5)
Region -wide waste diversion outreach and education (Task 7)
Other activities to meet the 10 -year diversion goals (Task 3)
sk 8 will include up to three presentations at the end of the project to disseminate information and
:e action to leverage the grant project results over the long -term_
Grant Project Schedule
ie tasks of the Waste Diversion Study will generally be completed in accordance with the schedule
low. This schedule assumes a grant project start date in October 2_009.
k3 sed on a 12 -month grant schedule, all work will be conducted no later than September 2010. This
ti ning will be critical to the communities in the grant project service area, as they intend to develop their
T n -Year Regional Waste Diversion Strategy for implementation in 2011.
mber 2008
Page 19
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AFFILI-
ATED
DONATED LABOR
COUNTY
COSTS
ORGANI-
ZATION
CONTRACTOR COSTS
SUBTOTAL
caws
TASIL
Task 1 - Regional
STAFF
CO,N-
TRACTOR
EAGLE
COUNTY
EXPENSES
RE[M MRS-
ABLE
EXPENSES
LABOR
LOCAL
TRAVEL
EXPENSES
GRAN T
PRpJ '
FUNDING
REQLESI
SUi OTAL
Collaboration
$21070
$2,880
$O
$0
$10080
$2700
$12780
Task 2 - Waste
Composition Studies
Task 3 - Track
$4,055
$1320
$4a
$102A0
$15360
$i�G00
$31,380
$2,165
$480
$830
$0
$4,560
$0
$5,390
Recyclables/Measure
Diversion
Surve
$2,905
$1,440
$14,100
$7600
--
$1,440
$0 _._
523,:40
_.. _
Task 5 - Problem
Materials Researcb
Task 6 - Diversion
$3,785
$0
$0
$0
$6290
$450
$6740
Facilit Tours _
Task 7 - Diversion
$19440
$240
m,
$2,770
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$1,920
$0
$4,690
$0
$0
$0
511,024
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$9,720
$960
$11020
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$1080
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$32900
$0
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$3,960
$43 610
$900
$5 650
$4 860
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SOLID WASTE & RECYCLING
HOUSEHOLD HAZARDOUS WASTE
RECYCLED MATERIALS RECOVERY
LANDFILL
EAGLE COUNTY
August 10, 2009
USDA Utilities Programs
Attn: Robin Pulkkinen
655 Parfet Street, Room E -100
Lakewood, CO 80215
Re: Regional Waste Diversion Study Eagle /Garfield/Pitkin Counties
Dear Robin:
(970) 328 -3470
FAX: (970) 328 -3466
www.eaglecounty.usllandfill
EXHIBIT
Please enclosed find a copy of the 2008 Eagle County Comprehensive Annual Financial
Report (the most recent) you had requested some time ago. The Finance Department
finally wrapped up their annual audit and printed the report- In terms of future
sustainability with this waste diversion project I believe even with the difficult economic
conditions experienced by the partnership community's waste diversion will play a key
role going forward. Over the long haul diverting waste from landfilling should prove to
be more economically viable simply due to the fact that landfill development and the long
term liabilities associated with it will outweigh diversion costs. We expect the recycled
commodities markets to recover sufficiently from their recent downdrafts to the point that
revenue generation will once again offset local diversion costs. Additionally, once the
partnership waste streams are closely examined a much improved sense of what can be
economically diverted will be understood as well as what market conditions will be
necessary to complete the loop. Overall, I believe our degree of optimism for the
sustainability of this project into the future is not only high but doable.
Also, when I submitted the paperwork adjusting our scope of work to reflect the actual
amount of funds granted to our project versus what we requested, i.e., from $107,735 to
$100,000, I failed to modify the narrative. The monetary changes are reflected in the
budget spreadsheets I provided you but I should clarify the scope changes to coincide
with the budget.
The consultant costs have been reduced from $52,790 to $49,260 for a total reduction of
$3,530. Hours were reduced in Task 2 - Waste Composition Studies and two (2)
materials (textiles and plastic bags) were eliminated in Task 5 - Problems Materials to
achieve this cost reduction. The remainder of the cost reduction is realized by
P.O. Box 250. Eagle, Colorado 81631.0250
815 Ute Creek Road.Wolcott.Colorado 81655
eliminating lunches in Task 2 — Waste Composition Studies, reducing the labor costs in
Task 4 Recyclables Survey and reducing the amount budgeted for printing signs in
Task 7 — Waste Diversion Studies. The reduction in these budgeted costs is from
$54,945 to $50,740 or a total of $4,205; combining the two totals results in a cost
reduction of $7,735.
We have planned the Waste Composition Studies to commence on August 24 and
continuing through September. We hope to get these outdoor activities completed before
the weather turns.
Please let me know if you have any questions. Thank you.
Sincerely,
Ronald L. Rasnic
Eagle County
Solid Waste & Recycling Manager
encl
TERM SHEET
Requested Hearing Date: September 8, 2009 (First choice) September 15, 2009
(Second choice)
For County Manager Signature: (If contract /agreement is under $25,000)
(this contract /agreement is in excess of $25,000)
Reauestina Department: Solid Waste & Recycling
Title: AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND LBA
ASSOCIATES, INC.
Check One: Consent x On the Record
Staff Submitting: Ron Rasnic, Solid Waste Manager
Purpose: The purpose of this agreement is to contract with a solid waste professional to
provide technical assistance for certain portions of a USDA Solid Waste Management
Grant approved by USDA on June 9, 2009.
Schedule: The Solid Waste Management Grant Pre - Application was submitted to USDA
on December 30, 2008 requesting $107,735 in funding; the application funding was
reduced by USDA to $100,000 in a letter dtd April 24, 2009; approved by USDA in a
letter dtd June 9, 2009; and, finalized by a letter to USDA dtd August 10, 2009. The
grant will fund the project titled "Regional Waste Diversion Study - Eagle/ Garfield/
Pitkin Counties" with a starting date of on or about August 1, 2009 and ending in
September, 2010.
Financial Considerations: Eagle County is the lead agency for this project and has
budgeted $100,000-in-the-2009 Solid Waste & Recycling Department budget. USDA
will reimbursernoig the county for the expenses incurred duji the course of the project.
Other: This work will be ongoing over a periodic basis until September, 2010 so this
agreement will require renewal after December 31, 2009.
q/q I a� `lo
pUG � � 1p09
APPROVED AS'TO FORM P�ORNE`i
Y Eagle County Attorney's 01 ice �p,G�� GO�NtY
By:
Eagle County Commissioners' Office