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HomeMy WebLinkAboutC09-348 Singletree Community Master Landscape Plan Phase IPUBLIC IMPROVEMENTS AGREEMENT SINGLETREE COMMUNITY MASTER LANDSCAPE PLAN, PHASE 1 THIS PUBLIC IMPROVEMENTS AGREEMENT ("Agreement") made and entered into this /~~. 'r ~ day of c',, ; ~ .;~ _ ~ <.~ % , 2009, by and between the County of Eagle, State of Colorado, a body corp¢rate and politic, by and through its Board of County Commissioners (hereinafter "County") and Berry Creek Metropolitan District, a Colorado Special District, acting by and through its Board of Directors (hereinafter "Berry Creek"). WITNESSETH WHEREAS, Berry Creek is proposing to construct the first phase of the Landscape Master Plan including landscaping, irrigation, crosswalk and intersection improvements (the "Public Improvements"), as defined by the Singletree Landscape Improvements, Phase I, final plans attached hereto as Exhibit "A" and incorporated herein by this reference (the "Plans") on certain County right-of--ways (the "Subject Property"); and WHEREAS, on the same date and year written above, County and Berry Creek entered into an Encroachment Easement Agreement (the "Encroachment Agreement") which allows Berry Creek to construct the Public Improvements on the Subject Property pursuant to the terms and conditions of said Agreement; and WHEREAS, County also desires an Agreement as provided for by Chapter II, Section 4-600 of the Land Use Regulations of Eagle County, Colorado (hereinafter referred to as "Land Use Regulations") with regard to the installation of public improvements in unincorporated Eagle County; and WHEREAS, pursuant to the same authority, Berry Creek is obligated to provide security or collateral sufficient in the judgment of the County to make reasonable provisions for completion of the Public Improvements; and NOW, THEREFORE, in consideration of the premises and the covenants and agreements herein contained to be kept and performed by the parties hereto, it is hereby understood and agreed as follows: 1. PUBLIC IMPROVEMENTS 1.1 Public Improvements. Public Improvements are deemed to include all improvements identified by the Plans. 1.2 Scope of Work. Berry Creek hereby agrees, at its sole cost and expense, to furnish all necessary equipment and materials, and to complete all Public Improvements as defined by the Singletree Landscape Improvements, Phase I, final plans attached hereto as Exhibit "A", and as ~ ~, ~`~ ns set forth in all documents, construction drawings, designs, maps, specifications, sketches, and other materials submitted by Berry Creek as accepted by the County, and in accordance with all laws of the United States of America, State of Colorado, County of Eagle, and their respective agencies and affected governmental entities. Berry Creek agrees that it shall be responsible for all future maintenance and repair of the Public Improvements. 1.3 Duties of Berry Creek. 1.3.1 Construction and Maintenance of the Public Improvements will be the sole responsibility and expense of Berry Creek. All construction shall be performed pursuant to the Plans. 1.3.2 Berry Creek shall be responsible for all ongoing repair and maintenance costs associated with the Public Improvements. 1.3.3 Notification/Road Construction. Berry Creek or its Representative shall provide the Eagle County Engineer with a detailed traffic control plan for any work that impacts County roadways or traffic. Eagle County shall be given sufficient time to review and comment on said plans. Additionally, the Eagle County Engineer shall be notified no less than seventy-two (72) hours in advance of commencing any work that will impact County roadways or traffic. 1.4 Date of Completion. All Landscape Improvements shall be completed prior to November 1, 2009. 1.5 Approval and Acceptance of Work. 1.5.1 Berry Creek shall arrange an inspection of the Public Improvements with the County Engineer. 1.5.2 All Public Improvements shall be constructed in accordance with the Plans and to the reasonable satisfaction of the County Engineer and shall not be deemed complete until approved and accepted as complete by the County. 1.6 Estimated Costs of Public Improvements. The estimated cost of the Public Improvements is the sum of $129,801.00, as summarized in Exhibit "B". To secure and guarantee performance of its obligations as set forth in this Section 1, including the completion of the required Public Improvements, Berry Creek hereby agrees to provide security and collateral in the form and as set forth in Section 2, below. 2. SECURITY AND COLLATERAL 2.1 Collateral. Security and Collateral required in Section 1.6 herein, as security for the performance by Berry Creek of its obligations under this Agreement, shall secured by a Letter of Credit with the County as the only authorized agent. Berry Creek shall obtain collateral in such form acceptable to the County ("Collateral") prior to the start of work on the Public Improvements. 2 2.2 Partial Release of Collateral. Berry Creek may apply to the County for the release of portions of the Collateral based upon the work completed in accordance with this Agreement. To make such releases, Berry Creek shall request the County Engineer to inspect the work in order to verify satisfactory completion in accordance with plans and specifications in accordance with Section 1.5. 2.3 Final Release of Collateral/Warranty. Within thirty (30) days after Berry Creek has completed all of the work required by this Agreement and the work has been approved and accepted by the County, the entire remaining amount of the Collateral, less an amount equal to five percent (5%) of the original Collateral, based upon 5% of the overall Cost from section 1.6 above, shall be released. Berry Creek shall be responsible for the condition of the Public Improvements for a period of two (2) years after completion. 2.4 Substitution of Collateral. Berry Creek may at any time substitute the Collateral originally deposited with the County herein, for another form of collateral acceptable to the County, to guarantee the faithful completion of the Public Improvements referred to herein and the performance of the terms of this Agreement. At the time of substitution of collateral, an inflationary and/or deflationary factor based upon the Denver-Boulder, Colorado Consumer Price Index for All Urban Consumers, All Items (1967=100) published by the U.S. Bureau of Labor Statistics, 303-837-2467, or, alternatively, an approved construction cost index, shall be used to determine an adjusted estimated cost for all Public Improvements as described herein, and collateral shall be submitted by Berry Creek in accordance therewith. 2.5 Draws. Draws against the Collateral shall only be made as directed by written Resolution of the County, stating that there has been an event of default under this Agreement and that a sum certain is required to remedy the default. Any amount drawn on the Collateral must be applied for the purpose of completing the work required by this Agreement and related expenses and costs. 2.6 Events of Default. 2.6.1 The following events shall be deemed "Events of Default," entitling the County to draw on the Collateral: A. If Berry Creek has not completed the work required by this Agreement by the Date of Completion set forth herein, the County may, after ten (10) working days written Notice to Berry Creek, draw upon the Collateral in an amount sufficient to complete said work and compensate the County for its reasonable costs and expenses related to said draw. B. If the original collateral presented to the County (or any extension thereof) is due to expire and the work is not yet completed, and Berry Creek has not provided acceptable substitute collateral or the bank's written extension to the original collateral (as it may have been previously extended), the County shall draw on the Collateral according to the provisions set forth in this Section 2. It is Berry Creek's responsibility, with or without notice, to ensure that the Collateral is extended, or that substitute collateral is provided in a form acceptable to the County, at least ten days prior to its expiration. If Collateral is neither extended nor substitute collateral provided, in a form acceptable to the County, at least ten days prior to its expiration, Berry Creek shall pay the County an additional $500 (Five hundred dollars) for the additional administrative work required because of the failure to extend or substitute collateral in a timely manner as required by this agreement. C. Failure by Berry Creek to timely relocate or remove any portion of the Public Improvements when required by the terms of the Easement Agreement. 2.6.2 If the Collateral is substituted, as otherwise provided herein, this Agreement may be amended or modified in order to set forth specific Events of Default deemed necessary, in the County's sole discretion, commensurate with the type of collateral substituted. 2.7 Costs and Expenses. Berry Creek agrees to pay any costs and expenses, including but not limited to legal fees, which the County may incur in determining to accept collateral, in drawing upon the collateral, or in accomplishing an extension of its expiration. 3. INSURANCE and INDEMNIFICATION 3.1 Certificates of Insurance. Berry Creek shall secure from any contractor or subcontractor engaged in the work necessary to comply with this Agreement a Certificate of Insurance providing for liability protection in the minimum amount of $150,000 per individual and $600,000 per occurrence, naming the county as an additionally named insured. Berry Creek, if it serves as the contractor for the Public Improvements, shall provide insurance in the same form and amounts as required of the general contractor. Said limits shall be adjusted to comply with any changed limits in the Colorado Governmental Immunity Act, Title 24, Article 10, Colorado Revised Statutes. 3.2 County Incurs No Liability. The County shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss or damage happening or occurring to the Public Improvements specified in this Agreement prior to the completion and acceptance of the same; nor shall the County, nor any officer or employee thereof, be liable for any persons or property injured or damaged by reasons of the nature of said work on the Public Improvements, but all of said liabilities shall be and are hereby assumed by Berry Creek. Berry Creek hereby agrees to indemnify and hold harmless the County and any of its officers, agents and employees against any losses, claims, damages or liabilities for which the County or any of its officers, agents, or employees may become subject to, insofar as any such losses, claims, damages or liabilities (or actions in respect thereof) arise out of or are based upon any performance by Berry Creek hereunder; and Berry Creek shall reimburse the County for any and all legal and other expenses incurred by the County in connection with investigating or defending any such loss, claim, damage, liability or action. This indemnity provision shall be in addition to any other liability which Berry Creek may have. 4 4. GENERAL PROVISIONS The following shall apply to all Public Improvements, including off-site improvements, set forth in this Agreement: 4.1 Compliance with Land Use Regulations. Berry Creek shall be required to obtain all necessary permits and comply with the provisions of the Land Use Regulations, including but not limited to the Regulations for Construction within the Public Ways of Eagle County (Chapter V), as the same are in effect at the time of commencement of construction of the Public Improvements referred to herein. 4.2 Public Improvement Agreement Controls. In the event of any inconsistency or incongruity between the provisions of this Agreement and the Land Use Regulations, the provisions of this Agreement shall in all respects govern and control. 4.3 Warranties and Guarantees. There shall be a two-year correction period, or such longer period as may be prescribed by law, from the time of completion of the Public Improvements during which time Berry Creek shall promptly correct or remove and replace, in accordance with the County's written instructions, defective work or materials and consequences thereof. Repair or replacement made under the two-year correction period shall bear an additional one-year correction period from the acceptance of the repair or the replacement by the Eagle County Engineer. The work shall be collateralized during the correction period in an amount and type of collateral as shall be reasonably determined by the County. The work shall be inspected, at the request of Berry Creek no less than sixty (60) days prior to expiration of the one-year additional correction period, and any deficiencies shall be noted to Berry Creek. 4.4 Amendment and Modification. The parties hereto mutually agree that this Agreement may be amended or modified from time to time, provided that such amendment or modification be in writing and signed by all parties hereto. 4.5 Assi_ng ability. This Agreement shall be enforceable against Berry Creek. Berry Creek shall not assign, transfer, convey, pledge or otherwise dispose of this Agreement without prior written consent of the County, which consent shall not be unreasonably withheld. 4.6 Binding_upon Successors. This Agreement shall inure to the benefit of and be binding upon the parties hereto, their respective successors, and assigns. 4.7 Sole Responsibility of Berry Creek Prior to County Acceptance. It is further agreed and understood that at all times prior to the completion and acceptance of the Public Improvements set forth herein by the County, each of said improvements not accepted as complete shall be under the sole responsibility and charge of Berry Creek. When it is necessary to allow the general public to utilize the roadways under construction by Berry Creek, traffic control and warning devices shall be placed upon such roadways by Berry Creek in accordance with the Manual on Uniform Traffic Control Devices for Streets and Highways as prepared by the U.S. Department of Transportation, Federal Highway Administration. 4.8 No Rights to Third Parties. This Agreement does not and shall not be deemed to confer upon or grant to any third party any right to claim damages or to bring any lawsuit, action or other proceedings against either the County or its officers, employees or agents because of any breach hereof or because of any terms, covenants, agreements or conditions contained herein. 4.9 Notice. Notice required pursuant to the terms of this Agreement shall be deemed given on the day that the same is placed in the United States Mails, postage prepaid, certified or registered mail, return receipt requested. 4.10 Enforcement and Attorney Fees. The County may enforce the provisions of this Agreement in the same manner and with the same remedies applicable to the enforcement of land use regulations pursuant to the Eagle County Land Use Regulations, as they may be amended from time to time, or as otherwise provided by law. Alternatively, the terms of this Agreement may be enforceable by the Board or its designee by any appropriate equitable or legal action, including but not limited to specific performance, mandamus, abatement, or injunction. The remedies explicitly provided herein are cumulative, and not exclusive, of all other remedies provided by law. The prevailing party in any action brought pertaining to this Agreement shall be entitled to an award of costs and reasonable attorney's fees. //REMAINDER OF PAGE INTENTIONALLY LEFT BLANK // 6 IN WITNESS WHEREOF, the partie hereto have executed this Agreement this ! '~ S T , 2009. ATTEST: BY. Clerk to the Board County ~qF Commissioners STATE OF ~,Q~O ~~ (,~O ) SS. COUNTY OF c ~ ~ ~ COUNTY OF EAGLE, STATE OF COLORADO, by and through its BOARD OF COUNTY COMMISSIONERS: Sara J. Fisher, Chairman day of _ BERRY CREEK METROPOLITAN DISTRICT, by and through its BOARD OF DIRECTORS: f ~ C-~ TITLE: UICC- ~~~~;~%1~~~y / The foregoing instrument was acknowledged before me by ~~~ S„~ . JQ,~.t 1ZIh , this day of ° LLQ~ , 2009. My commission expires: ( (~~ c1~( cn ~ I~ F- = .-~ -- z _ w"~w z ~'" i 4_ g ~cW o Y U , +. 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EXHIBIT B ValleyCrest Landscape Development Singletree Landscape Improvements - L~'dwards, CO 8/6/2009 DESCRIPTION SIZE QUANTITY UNIT PRICE TOTAL PRICE General Conditions ] is 517,028.50 S17,028.50 Permit Fees 1 is $0.00 50.00 Mobilization L Is S3,175.00 53,175.00 Bond I Is S1,067.00 51,067.00 Boring 1 is 54,900.00 54,900.00 Demolition 1,100 sf $0.00 50.00 Installed Boulders Large Boulders 7 Ton 5 ea S 1,790.00 58,950.00 Medium Boulders 3 Ton 14 ea 5805.00 S11,270.00 Small Boulders I Ton l l ea S347.00 53,817.00 Golf Cart Boulders (Includes Sandblasting) 3-4 Ton 4 ea 50.00 50.00 Sitework Colored Concrete Cross-Walks (w/sub-base prep) 934 sf $0.00 50.00 Gutter Pan (w/Asphalt patch as necessary) 320 If 521.03 56,729.60 River Boulder Wall 5 m 5342.00 51,710.00 Irrigation Irrigated Area 5,700 sf 51.86 510,602.00 Landscape & Soil Preparation Mulch 130 cy S62.00 58,060.00 Topsoil & Soil Amendments 226 cy 537.00 58,362.00 General Fill 148 cy $32.50 54,810.00 Trees Blue Spnrce 10' 7 ea 5540.00 S3,780.00 Shrubs Serviceberry 8'-10' Sea 5400.00 52,000.00 Bailey Redtwig Dogwood #5 20 ea 547.00 5940.00 Dwarf Korean Lilac 4'-5' 14 ea 5185.00 S2,590.00 Nannyberry 4'-5' 12 ea S 185.00 S2,220.00 Perennials Denver Gold Columbine #1 219 ea 59.20 S2,014.80 Dwarf Fall Aster #1 713 ea S8.50 56,060.50 Western Mugwort #1 112 ea 59.20 51,030.40 Magnus Purple Coneflower #1 537 ea 58.50 54,564.50 Dwarf Blanket Flower #1 217 ea S8.50 S1,844.50 The Govenor' Lupine #I 577 ea S9.20 S5,308.40 Green-Eyed Susan #1 503 ea S9.60 54,828.80 Maiden Grass #2 62 ea 529.50 51,829.00 Little Bluestem #I 12 ea 59.50 5114.00 Native Grasses Sheep Fescue 131bs S15.00 5195.00 GRAND TOTAL $129,801.00 Maintenance 2 Year Maintenance of Plants 1 is S 16,250.00 $16,250.00 ValleyCrest Landscape Development Singletree Landscape Improvements -Edwards, CO 8/6/2009 DESCRIPTION SIZE QUANTITY UNIT PRICE TOTAL PRICE Quantity Adjustments Denver Gold Columbine #1 49 ea S9.20 5450.80 Dwarf Fall Aster #1 -75 ea 58.50 -S637.50 Western Mugwort #1 -2 ea $9.20 -518.40 Magnus Purple Coneflower #1 5 ea S8.50 S42.50 Dwarf Blanket Flower #1 -4 ea 58.50 -534.00 The Govenor' Lupine #1 92 ea 59.20 S846.40 Green-Eyed Susan #1 -1 ea 59.60 -59.60 Maiden Grass #2 8 ea 529.50 5236.00 Little Bluestem #1 2 ea 59.50 519.00 Mulch 8 cy 562.00 $496.00 ADJUSTMENT TOTAL $1,391.20 7/31 /2009 Erik Christensen Date ValleyCrest Landscape Development TERM SHEET 1) 2) 3) 4) Requested hearing date: First Choice: August 11, 2009 Second Choice: August I8, 2009 For County Manager signature: Requesting department: Engineering Department Title: Public Improvements Agreement Singletree Master Landscape Plan, Phase 1 between Eagle County and Berry Creek Metropolitan District 5) Check one: ®Consent ^ On the Record 6) Staff submitting: ' Ben Gerdes F ~. ~ ~~ ~~ \~' Y ~:~ rJ ~~~ 7~' Purpose• .~~ Berry Creek Metropolitan District is planning a Landscape Master Plan for the - - Singletree Community. This work will involve landscaping, irrigation, crosswalk and intersection improvements within Eagle County road rights-of--way. 8) Schedule: Phase 1 of the Singletree Master Landscape Plan is anticipated to begin in mid- August, 2009 and be completed by November 1, 2009. 9) Financial considerations: Berry Creek Metropolitan District will construct and maintain the proposed improvements at their sole expense. 10) Other: gy: le Co my Attor, fay: ~a91~e County Comrttis< Nancv Wright From: Christina Hooper Sent: Monday, August 17, 2009 10:47 AM To: Nancy W right Subject: FW: PIA with Berry Creek FYI Christina Hooper Assistant County Attorney 500 Broadway P.O. Box 850 Eagle, Colorado 81631 (970) 328-8685 (phone) (970) 328-8699 (fax) 'CI IIS ~11?SS:1G1? IS IN'11?NllI:D ONLY I~OR'I'I II: USI; OF'CIIIi INDIV'IllU.ll, OR F:NI'I'I'Y "1'O WI IICI 11'f IS .1llDRI?SStill :~Nll IvI~yY CON'P~1IN INFOI2DIA'fION '1'[ [:~'I' IS PRI~'ILI:GED, CONFIDEN'fla.:~ND N,XI?tiIP"C PROM DISCLOSURI? UNDF?R ~1PPLIC:1B1,1; L.1W. If the reader of this message is not the intended recipient, you arc hereby notified that anv dissemination, distribution, forwarding, copying of or taking action in relianceof the contents of this communication is strictly prohibited. If you rccei~•e this communication in error, please notify the sender immediately by e-mail or telephone, and delete the original message immediately. 'Thank }'ou. From: Robert Morris Sent: Monday, August 17, 2009 10:47 AM To: Christina Hooper Subject: RE: PIA with Berry Creek Yes, I did. It's unusual, but so long as we don't issue any building permits before we get the LOC, there's no County exposure. From: Christina Hooper Sent: Monday, August 17, 2009 10:45 AM To: Robert Morris Subject: PIA with Berry Creek Bob, I just want to confirm that last week you approved a PIA for BoCC signature without a signed letter of credit. (I originally didn't know that we needed a signed letter of credit before the PIA could be signed). Apparently, in this situation the bank will not sign the letter of credit until the PIA is executed. It makes sense to me (especially given that the agreement is with Berry Creek) but want to make sure that you did tell Engineering that it would be ok. Thanks! Christina Hooper Assistant County Attorney 500 Broadway ®®:. . ' L, ~~ Alpin¢ Bank Edwards . '~~v ~ ~ n~ ~~ ~~~ ~~~ ~ ~, _~ v 1~~~~ ~~ Date of Issue: Amount: Number: l~xpiration Date APPLICANT BENEFICIARY 0069 Edwards Access Road, Suite 4 P.O. Box 2205 Edwards, Colorado 81632 970-926-481 1 Fax 970-926-5017 IRREVOCABL)~: STAN®Bl' LETTF,R OF CRF:llIT AUGUST 11, 2009 $129,801.00 3850360 EMBER I, 2009 BF_,RRY CREEK METROPOLITAN DISTR(C"f BOARD OF COUNTY COMMISSIONERS, EAGLE COUNTY, COLORADO PURPOSE: SINGLETREE LANDSCAPE IMPROVEMENTS, PI-IASE I To Whom It May Concern: We hereby establish in Beneficiary's favor, at the request and for the benefit of Applicant, our Irrevocable Standby Letter of Credit in an amount not to exceed $129,801.00 (U.S. $129,801.00). T'he purpose of this letter is to secure the performance of and the compliance with the Agreement dated August 6, ?009, by and between, Applicant and Beneficiary. Beneficiary shall promptly notify Bank when a default or event of default of said agreement occurs. Your notification shall include any notice or order required to be sent to Applicant pursuant to the agreement. Notice shall be by telephone and in writing to: ALPINE BANK EDWARDS ATTENTION: MARCI A. COLBY 0069 F.DWARDS ACCESS ROAD, SUITE #4 EDWARDS, COLORADO 81632 97U-9~6-481 I We hereby agree to honor drafts drawn under and in compliance with the terms of this better of Credit if duly presented to a loan officer at 0069 EDWARllS ACCESS ROAD, SUITE #4, F.DVdARDS, COLORADO, during normal business hours on or before the expiration date. Partial drawings arc permitted. This Letter of Credit is not transferable. The conditions for payment of any draft drawn against this Letter of Credit are as follows: 1. Receipt by Bank of Beneficiary's manually signed statement by an authorized signatory certifying that Applicant has failed to perform with, or comply in accordance with, the provisions of said agreement by and between Applicant and Beneficiary, and stating the dollar amount of the default. www.alpinebank.com