No preview available
HomeMy WebLinkAboutC09-338 Financial Assistance ProgramFinancial Assistance Program Cooperative Match Project To be conducted by: Eagle County Wildfire Mitigation-Community Development Department Project Number: Estimated Project Cost: Funding provided by CSFS: Minimum Recipient Match: Project to be completed by: 530854-001 $102,000 $50,000 $52,000 September 1, 2010 Based on the strength of the application submitted by Eagle County Wildfire Mitigation-Community Development Department the Colorado State Forest Service is providing funding in the amount up to but not exceeding $50,000 to accomplish the project described in.the attached scope of work. As the project lead, Eric Lovgren, Eagle County Wildfire Mitigation-Community Development Department will be responsible managing the appropriated grant fund dollars within the CSFS/CSU grant guidelines. Costs incurred in implementing the project up to the amount listed above must meet the following requirements: A. Complete work as described in "Exhibit A"(scope of work). B. Provide documentation that project funds have been matched at a minimum ratio of 1:1. Complete and submit periodic Grant Report(s) using the form provided in "Erhibrt B ", as needed, and a Final Report that provides details on expenditures and accomplishments as a result of this project. Submission to: CSFS Fuels Mitigation and Prescribed Fire Manager 5060 Campus Delivery Colorado State University Fort Collins, CO 80523 C. Certify that neither the cooperator nor any principals represented herein are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. D. Manage the grant funds with consideration of CSU fiscal requirements allowing for indirect charges against appropriate portions of the grant amount awarded, as applicable. This funding will remain available until September 1, 2010. Extension is available for this project if requested prior to August 1, 2010. As a representative of the cooperator, I have read and understand the conditions of participating in this cooperative match project. Cooperator Signature: -_____ Date: ?~%~C%`j Mailing Address: Eric Lovgren, Eagle County ildfire Mitigation-Community Development Department P.O. Box 0179/ 500 Broadway Eagle, CO 81631-0179 Telephone Number: 970.328.8742 Email Address: eric.lovgren@eaglecounty.us Fax: 970.328.7185 ~~~ EXHIBIT A Financial Assistance Program Cooperative Match Project SCOPE OF WORK Proiect Number: 530854-001 Cooperator: Eric Lovgren, Eagle County Wildfire Mitigation-Community Development Department Work to be completed: Eagle County will work closely with landowners in Bellyache Ridge HOA to design project that will include contracting timber crews, identifying mortality levels, and removing lodgepole. Additionally a cost share program will be negotiated with homeowners to improve defensible space . 1. Type of Treatment - Hazard Fuels mitigation, thinning, d-space Milestone dates: Submit signed Cooperator Match and initialed Scope of Work by August 1, 2009 E-mail statement of progress by April 1, 2010 to jane.lopez~ccolostate.edu Extension request by August 1, 2010 OR complete project by September 1, 2010 Standards or Guidelines: Will meet CSFS guidelines appropriate for treatment. Project Period: July 1, 2009 to September 1, 2010 Funded Amount: $50,000 Minimum cooperator match: $50,000 Deliverables: 50 acres treated Project Types: Hazardous Fuels Reduction All work completed under this project must be certified as meeting minimum Colorado State Forest Service standards prior to any reimbursement being made to the cooperator. Attachment B to the project entitled "Attachment B, Grant Report/ Reimbursement Request, WSFM Competitive Grants" will be the document used to both request reimbursement and to certify that work has been completed to minimum standards. Initials: Rev. March 2007 ~~~~~~~~ ~ ~~~~~ June 29, 2009 Dear Cooperator: Colo FOREST SERVICE Colorado State University Fort Collins, Colorado 80523-5060 (970)491-6303 FAX: (970) 491-7736 Attached you will find three separate pages that need action from you. 1. "The Financial Assistance Program Cooperative Match Project notification. After you have read the notification, and if you agree with the conditions of participation, please sign and date. 2. The second page is Exhibit A, Scope of Work. After you have read Exhibit A, and if you agree with the conditions of participation, please initial and date. 3. The third page is Exhibit B. Retain this attachment and use it to request reimbursement for qualifying project costs. You may make additional copies if needed. Please return the original signed Project Notification and the initialed Scope of Work to: Colorado State Forest Service Fire Division 5060 Campus Delivery, CSU Fort Collins, CO 80523 • The grant requires at least a 50/50 match. If you cannot equally match the amount you were awarded, the award will be adjusted or rescinded. Your match must be from nonfederal sources. • Reimbursement will be made for actual costs up to the amount listed on your project notification with consideration of the matching requirement. • If your original request was reduced, the reduction is noted on your proposal. • You may not use these funds to purchase capital equipment (individual items costing more than $5000.00) unless a written waiver is granted. Additionally, we will be requiring strict documentation. Remember, the total amount of the award must be matched by nonfederal sources. This award may be considered as income by the IRS. You should check with your tax advisor. The form required to obtain periodic reimbursement for costs you incur and documentation of your match is Exhibit B. ~ R, The Final Closeout Report must include: ^ Accomplishments: examples include (quantified: # acres treated, # miles of fuelbreak; # of defensible spaces implemented; # of presentations with # of participants). ^ Summary of actual costs. ^ Summary of matching funds. ^ Before and after photos (digital preferred) Your project will have oversight by your local district forester but disbursement of payments will come from the CSFS State Office. When you are ready to claim reimbursement you need to submit an Exhibit B to your district forester who will certify that the work has been completed and the documentation adequate. Certification by the district forester may require a site visit to your property. The district forester will then forward Exhibit B to the state office for processing. Sincerely, ~~-m~~~ Jane M. Lopez Fire Division Fuels Mitigation and Prescribed Fire ;~ ,4