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HomeMy WebLinkAboutC09-219 Mary Ezequelleh ~ ~ ~ ~ , ~ AGREEMENT BETWEEN EAGLE COUNTY AND MARY EZEQUELLE '~~' ' ~ 2009 is between the This Agreement ("Agreement") dated as of this ~_ day of ~~~~-throu ~ its Board of County of Eagle, State of Colorado, a body corporate and polrtic, b~ a~d gh County Commissioners ("County"), and Mary Ezequelle, with a mailing address of P O Box 4066, Gypsum, CO S 1637. WHEREAS, the County, through its Department of Health and Human Services ("HHS"), works to promote the health, safety and welfare of County residents of all ages; and WHEREAS, County provides various services to Eagle County residents in order to promote health, safety and welfare; and WHEREAS, to enhance the ability of the County to provide these services, County is in need of an organization to provide the services outlined in Section 1.1 hereunder; and WHEREAS, County wishes to hire Contractor to perform the tasks associated with such services outlined in Section 1.1 hereunder; and WHEREAS, County and Contractor intend by this Agreement to set forth the scope of the responsibilities of the Contractor in connection with the services and related terms and conditions to govern the relationship between Contractor and County in connection with the services. AGREEMENT NOW THEREFORE, based upon the representations by Contractor set forth in the foregoing recitals, for good and valuable consideration, including the promises set forth herein, the parties agree to the following: 1. Scope of Services: 1.1 The Contractor will provide the services more particularly set forth in the attached Exhibit "A" labeled Scope of Services (hereinafter called "Contractor's Services") incorporated herein by reference. The Contractor's Services are generally described as individual and family counseling for Child Welfare clients to prevent unnecessary placement of children and youth in out-of-home care, support family preservation, and assist in family reunification. 1.2 Any revision, amendment or modification of this Agreement shall be valid only if in writing and signed by all parties. Except as may be expressly altered by the amendment, all terms and conditions of this Agreement shall control. To the extent the terms and conditions of this Agreement may conflict with Exhibit "A" or any future exhibits or amendments, the terms and conditions of this Agreement shall control. 1.3 The Contractor agrees that Contractor will not knowingly enter into any arrangement per se with third parties that will conflict in any manner with this Agreement. ~ A ) i% /1 ~ ' ~ . , `~r /' ~ _ ~ • 1.4 Contractor has given the County a proposal for performing the Services and represented that it has the expertise and personnel necessary to properly and timely perform the Services. 2. Term of Agreement: 2.1 This Ageement has been fully executed on the agreement date first above written and, subject to the provisions of Section 2.2 hereof, shall continue in full force and effect for a period of one (1) year commencing with the effective date of this Agreement. All terms and conditions of this executed Agreement shall apply retroactively to all the work commenced on January 1, 2009. This Agreement may be extended beyond the time referred to in this Section 2.1 by a Renewal Agreement fully executed by both parties hereto. 2.2 This Agreement may be terminated by either party for any reason with 15 days written notice, with or without cause, and without penalty. In the event the Contractor files for bankniptcy or is declared bankrupt or dissolves, County may declare in writing that this Agreement is terminated, and all rights of Contractor and obligations of County, except payment of accrued but unpaid fees set forth in Section 2.3 hereof, shall terminate immediately. 2.3 In the event of any termination of this Agreement, Contractor shall be compensated for all incurred costs and hours of work then completed, plus approved expenses. 3. Independent Contractor: 3.1 With respect to the provision of the Contractor's Services hereunder, Contractor acknowledges that Contractor is an independent contractor providing Contractor's services to the County. Nothing in this Agreement shall be deemed to make Contractor an agent, employee, partner or representative of County. 3.2 The Contractor shall not have the authority to, and will not make any commitments or enter into any agreement with any party on behalf of County without the written consent of the Board of County Commissioners. 3.3 The Contractor and its employees are not entitled to workers' compensation benefits through the County. The Contractor is solely responsible for necessary and adequate workers' compensation insurance and shall be responsible for withholding and paying all federal and state taxes. The Contractor and its employees are not entitled to unemployrnent insurance benefits unless unemployment compensation coverage is provided by an entity other than the County. The Contractor hereby acknowledges full and complete liability for and timely payment of all local, state and federal taxes imposed including, without limitation, tax on self-employment income, unemployment taxes and income taxes. 2 _ ~ s 4. Compensation: 4.1 For the Contractor's Services provided hereunder, County shall pay to the Contractor a fee as set forth in the attached Exhibit "A." Contractor will not be entitled to bill ; overtime and/or double time rates for work done autside normal business hours unless specifically authorized to do so by County. Fees for any additional services will be as set forth in an executed addendum between the parties. 4.2 For reimbursement Contractor must submit invoices by the fifth business day of each month. Invoices shall include a description of services performed. If County is not satisfied with the completeness of a submitted invoice, County may request Contractor to either revise the invoice or provide additional information to explain the insufficiency of the invoice. Fees will be paid within thirty (30) days of receipt of a proper and accurate invoice from Contractor for Contractor's Services. All invoices must be mailed or delivered in-person to the following address to ensure proper payment. Invoices sent bv fax or email will not be accepted. Eagle County Health & Human Services Business Office 550 Broadway P.O. Box 660 Eagle, CO 81631 4.3 If, prior to payment of compensation or reimbursement for services but after submission to County of a request therefore by Contractor, County reasonably determines that payment as requested would be improper because the services were not performed as prescribe by the provisions of this Agreement, the County shall have no obligation to make such paymer If, at any time after or during the Term or after termination of this Agreement as hereinafter provided or expiration of this Agreement, County reasonably determines that any payment theretofore paid by County to Contractor was improper because the services for which paymen was made were not performed as prescribed by the provisions of this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment to County. Upon termination of this Agreement as hereinafter provided or expiration of the Term, any unexpended funds advanced by County to Contractor shall forthwith be returned to County. 4.4 Notwithstanding anything to the contrary contained in this Agreement, no charg shall be made to the County nor shall any payment be made to the Contractor in excess of the amount for any work done in respect of any period after December 31 st of the calendar year of the Term of this Agreement, without the written approval in accordance with a budget adopted by the Board of County Commissioners in compliance with the provisions of Article 25, Title ? of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. § 29-1-101 et se~ and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). , ~0 l•) 3 Indemni~cation: Within the limits allowed by law, Contractor shall indemnify County for, and hold and ~fend the County and its officials, boards, officers, principals and employees harmless from a ~sts, claims and expenses, including reasonable attorney's fees, arising from claims of any ature whatsoever made by any person in connection with the negligent acts or omissions of, c Yresentations by, the Contractor in violation of the terms and conditions of this Agreement. Tl indemnification shall not apply to claims by third parties against the County to the extent that ~ County is liable to such third party for such claim without regard to the involvement of the Contractor. 6. Contractor's Professional Level of Care and Additional Duties: 6.1 In rendering its services hereunder, Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision its emplayees to ensure the maintenance of these high standards of customer service and professionalism, the performance of such obligation to be determined at the sole discretion of County. In the event that County finds these standards of customer service are not being met Contractor, County may terminate this Agreement, in whole or in part, upon ten (10) days not to the Contractor. 6.2 All funds received by Contractor under this Agreement shall be or have been expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. Contractor shall provide the County with progress reports upon County's request; or Contractor shall furnish progress reports as more specifically set forth in the attached E~ibit "A". 6.3 Contractor shall maintain, for a minimum of 3 years, adequate financial and programmatic records for reporting to County on performance of its responsibilities hereunder. Contractor shall be subject to financial audit by federal, state or county auditors or their designees. Contractor authorizes County to perform audits or to mak~ inspections during nor~r business hours, upon 48 hours notice to Cantractor, for the purpose of evaluating performance under this Agreement. Contractor shall cooperate fully with authorized HHS representatives ir the observation and evaluation of the program and records. Contractor shall have the right to dispute any claims of misuse of funds and seek an amicable resolution with County. 6.4 Contractor shall comply with all applicable federal, state and local rules, re~;ulations and laws governing services of the kind provided by Contractor under this Agreement. Contractor shall be solely responsible for ensuring proper licensing and credentialing of those providing services under this Agreement. 6.5 Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin, or handicap. J ~ 7. Notice: Any notice required under this Agreement shall be given in writing by registered or certified mail; return receipt requested which shall be addressed as follows: COUNTY: CONTRACTOR: Eagle County Health & Human Services Sherri Almond Mary Ezequelle P.O. Box 660 P O Box 4066 Eagle, CO 81631 Gypsum, CO 81637 970-328-8852 970-524-2025 8. Insurance: ~.1 At all times during the term of this Agreement Contractor shall maintain in full force and effect the following insurance: Insurance Tvne • Workers' Compensation • Employers Liability, including Occupational Disease • Comprehensive General Liability, including Broad Form Property Damage Covera~e Minimums Statutory $500,000 $600,000 per occurrence or as specified in the Colorado Governmental Immunity Act whichever is greater • Professional Liability Insurance $500,000 per occurrence 8.2 Contractor shall purchase and maintain such insurance as required above and provide certificates of insurance in a form acceptable to County upon execution of this Agreement. 9. Non-Assignment and Subcontractors: Contractor shall not assign this Agreement or employ any subcontractor without the pr written approval of the County Representative, who is designated in Section 7 of this Agreem~ The Contractor shall be responsible for the acts and omissions of its agents, employees and su contractors. The Contractor shall bind each subcontractor to the terms of this Agreement. Th~ County may terminate this Agreement, if the Contractor assigns or subcontracts this Agreeme~ without the prior written consent from the County, and any such assignment or subcontracting sha11 be a material breach of this Agreement. 10. Jurisdiction and Confidentiality: 10.1 This Ageement shall be interpreted in accordance with the laws of the State of Colorado and the parties hereby agree to submit to the jurisdiction of the courts thereof. Venue be in the Fifth Judicial District for the State of Colorado. ` 10.2 T`he Contractor and County acknowledge that, during the term of this Agreement and ~ in the course of the Contractor rendering the Contractor's Services, the Contractor and County may I acquire knowledge of the business operations of the other party not generally known deemed confidential. The parties shall not disclose, use, publish or otherwise reveal, either directly or through another, to any person, firm or corporation, any such confidential knowledge or information and sha11 retain all knowledge and information which he has acquired as the result of this Agreement in trust in ~ fiduciary capacity for the sole benefit of the other party during the term of this Agreement, and for a period of five (S) years following termination of this Agreement. Any such information must be marked as confidential. The parties recognize that the County is subject to the Colorado Open Records Act and nothing herein shall preclude a release of information that is subject to the same. 11. Miscellaneous: 11.1 This Agreement constitutes the entire Agreement between the parties related to subject matter. It supersedes all prior proposals, agreements and understandings, either verbal written. 11.2 This Agreement does not and shall not be deemed to confer upon or grant to a third party any right enforceable at law or equity arising out of any term, covenant, or conditi herein or the breach hereof. 11.3 Invalidiry or unenforceability of any provision of this Agreement shall not the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. 12. Prohibitions on Public Contract for Services: If Contractor has any employees or subcontractors, Contractor shall comply with C.R.S~ § 8-17.5-101, et seq., regarding Illegal Aliens - Public Contracts for Services, and this Contra~t. By execution of this Contract, Contractor certifies that it does not knowingly employ or contr ct with an illegal alien who will perForm under this Contract and that Contractor w~ll participate in the E-verify Program or other Department of Labor and Employment program ("Departm nt Program") in arder to confirm the eligibility of all employees who are newly hired or employment to perform work under this Contract. (a) Contractor shall not: (i) Knowingly employ or contract with an illegal alien to perform work under this contract for services; or (ii) Enter into a contract with a subcontractor that fails to certify to t~ie Contractor that the subcontractor shall not knowingly employ ~ or contract with an illegal alien to perform work under the pub ic contract for services. (b) Contractor has confirmed the employment eligibility of all employees w~io are newly hired for employment to perform work under this Contr~ct through participation in the E-verify Program or Department Program, ~ as administered by the United States Department of Homeland Securi~. Information on applying for the E-verify program can be found at: 6 http://www.dhs.~ov/xprevnrot/pro~rams/gc 11852~1678150 shtm (c) The Contractor shall not use either the E-verify program or ot ~e~ Department Program procedures to undertake pre-employment screeni~ig of job applicants while the public contract for services is being performe~i. ~ (d) If the Contractor obtains actual knowledge that a subcontractor performi~' g work under the public contract for services knowingly employs lor contracts with an illegal alien, the Contractor shall be required to: i (i) Notify the subcontractor and the County within three (3) days t~at the Contractor has actual knowledge that the subcontractor ; is employing or contracting with an illegal alien; and ~ (ii) Terminate the subcontract with the subcontractor if within th~ee (3) days of receiving the notice required pursuant to subparagrap (i) of paragraph (d) the subcontractar does not stop employing or contracting with the illegal alien; except that the Contractor sh 11 not terminate the contract with the subcontractor if during s h three days the subcontractor provides information to establish tl~at the subcontractor has not knowingly employed or contracted w~th an illegal alien. ~ (e) The Contractor shall comply with any reasonable request by t~he Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its author~ty established in C.R.S. § 8-17.5-102(5). ~ (~ If a Contractor violates these prohibitions, the County may terminate e contract for a breach of the contract. If the contract is so termina d specifically for a breach of this provision of this Contract, the Contrac or shall be liable for actual and consequential damages to the County as required by law. (g) The County will notify the office of the Colorado Secretary of Statel if Contractor violates this provision of this Contract and the Cou~ty terminates the Contract for such breach. 13. Sole Source Government Contracts: If the Contractor has entered into a sole source government contract or contracts with State of Colorado or any of its political subdivisions as defined in Article XXVIII of Colorado Constitution which including this contract in the aggregate on an annual basis are eq to or exceed the amount of $100,000, then the following provisions apply: (a) Because of a presumption of impropriety between contributions to any campaign and sole source government contracts, Contractor, on behalf itself, any person who controls ten percent or more of the shares of or interest in the Contractor, and the Contractor's officers, directors and trustees (collectively, the "Contract Holder") shall contractually agree, the duration of the contract and for two years thereafter, to cease makin causing to be made, or inducing by any means, a contribution, directly ~ indirectly, on behalf of the Contractor Holder or on behalf of his or her ~ immediate family member and for ~he benefit of any political party or for the benefit of any candidate for any elected office of the state or any of its political subdivisions. (b) The parties further agree that if a Contract Holder makes or causes to be made any contribution intended to promote or influence the result of an election on a ballot issue, the Contract Holder shall not be qualified to enter into a sole source government contract relating to that particular ballot issue. (c) The parties agree that if a Contract Holder intentionally violates sections 15 or 17(2) of Article XXVIII of the Colorado Constitution, as contractual damages that Contract Holder shall be ineligible to hold any sole source government contract, or public employment with the state or any of its political subdivisions, for three years. (d) The Contract Holder agrees to comply with the summary and notic~ provisions of Section 16 of Article XXVIII of the Colorado Constitution. (e) These provisions shall not apply to the extent they have been enjoined or invalidated by a court of competent jurisdiction. ( fl All terms used in this Section and not otherwise defined in this Agreement shall have the same meaning as set forth in Article XXVIII of the Colorado Constitution. ll SIGNATURE PAGE TO FOLLOW // ~ IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO By and through its County Manager By: K ' . Montag, ~A~Cou Manager J Contractor By: Y'~(1ar-~-~ ~ ~~s;.~.~ . ~.~, P. G . Mary Ezequelle , LCS 9 ~ EXHIBIT A SCOPE OF SERVICES. PAYMENT & FEE SCHEDULE Descrintion of Services: This contract is for services provided beginning lanuary 1, 2009 and ending December 31, 2009. Contractor will provide individual and family counseling to clients involved with Child Welfare Services to prevent unnecessary placement of children and youth in out-of-home care, support family preservation, and assist in family reunification. Additional Provisions: 1. Assessments and Plannin~. Contractor shall provide the County with an assessment and plan within thirty (30) days of enrollment or participation in services by a family or child. This plan shall include the treatment plan for the child's family, including specific objectives and target dates for accomplishment. Such plan shall be subject to review and approval by County. Thereafter, at monthly intervals, Contractor shall submit reports that include progress and barriers in achieving the goals and provisions of the treatment plan. Reimbursement for services relating to the plan is subject to the timely receipt of written assessment, plan, and reports. 2. Eli~ibilitv. County is responsible for determining the eligibility of each individual family for services under this agreement. County shall advise Contractor in writing of the authorized service plan within three (3) working days of receipt of the certification and service plan (Exhibit B). There shall be no pavment for services provided without prior authorization for such services bv the Countv. Such authorization shall include the level of services to be provided, the nature and tvpe of services provided and the time frames in which these services are to be provided. 3. Mandatorv Reportin~. Contractor shall notify HHS immediately of all reports of suspected child abuse or neglect involving Contractor, including, but not limited to, employees, volunteers and clients. HHS contractors are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to HHS Youth and Family Services Division -(970) 328-8840. Pavment and Fee Schedule: A. County will compensate Contractor for performance of Services as follows: (1) for face to face contact with the client family or HHS representatives -$75 per hour; (2) for travel to and from a client family home to perform services-$20 per hour. In addition, County will reimburse Contractor for travel from Provider's office to a client family home in order to perform Assigned Services at the IRS Standard. Mileage Rate for business at the time of travel. B. County will not compensate or reimburse Contractor for activities such as: (1) participation in child protection or community treatment team; (2) travel other than that described in Paragraph A above, (3) paperwork and other indirect administrative costs; (4) supervision or stafF training activities. C. Cnunty will not compensate or reimburse Contractor for scheduled appointments for which the client fails to appear. 10 Exhibit B Household #: 19- Telephone #: Dates of Service: i Familv Infarmation Start End Eagle County Health & Human Authorization for Servic Case Name: Family's Mailing Address: Family's Physical Address Famil Y p~~~~~ ~~ ~v~~~~~ ~~~~~u ~'n~~q C hild Child Child ~ Members Date of Birth Household Suffix 01 02 State ID # 03 04 05 O6 07 Socia~ Securi # T tpes of Services Reauested Suffix Fami Communication Please Check [d] Which Family Members Will Receive Services Indic 01 02 03 04 05 06 07 ' ed Individual Parentin Skills Intensive Famii / Individual Thera Grou Services Substance Abuse Evaluation Substance A6use Treatment S ecified Sexual Abuse Treatment Da Treatment Ps cholo ical Evaluation Ps chiatric Evaluation Parent-Child Interact ional Other S cified Comments Total Number of Units Approved (1 unit = 1 hour); I Pavment Method EHS Core TANF Chiid Welfare CWMH Core: Human Service Other Proaress Reoorts Required Monthly Not Required Case Manager: Telephone #: Date Manager: Telephone #: Date Bills must be submitted bv the 5`" of the month Mail to HHS P O Box 660 Eaale CO 81631 I HHS Business Office Total Obli ation: Date Entered: 5ervice Dates S i A erv ce mounts Date Paid Obli ation Balance 11 EXHIBIT C PROOF OF INSURANCE (Certificate of insurance to be inserted as Exhibit C) 12 A~'count Number: CO EZEM 4060 Date: 8/25/08 Initials: CT ~ CERTIFICATE OF INSURANCE AMERICAN HOME ASSUR.ANCE CO. C/O: American Professional Agency, Inc. 95 Broadway, Amityville, NY 11701 This is ta certify that the insurance policies specified below have been issued by the company indicated above to the insured named herein and that, subject to their provisions and conditions, such policies afford the coverages indicated insofar as such coverages apply to the occupation or business o£ the Named insured(s) as stated. THIS CERTIFICATE OF INSUR~NCE NEITHER AFFIRMATIVELY I~R NEGATIVELY AMENDS, EXTEI~S OR ALTERS THE COVERAGE(S~ AFFORDED BY THE POLICY(IES) LISTED ON THIS CERTIFICATE. Name and Address of Insured: MA.RY B. EZEQUELLE PO BOX 4066 GYPSUM CO 81637 Type of Work Covered: PROFESSIONAL SOCIAL WORKER ~ocation of Operations: N/A {If different than address listed above) Claim History: Additional Named Insureds: Policy Effective Expiration Limits of Coverages Number Date Date Liability PROFESSIONAL/ 1,000 000 LIABILITY SWL-008139298 8/Ol/08 8/O1/09 , 5,000,000 NOTICE OF CANCELLATION WILL ONLY BE GIVEN TO THE FIRST NAMED INSURED ON THIS POLICY AND HE OR SHE SHALL ACT ON BEHALF OF ALL INSUREDS WITH RESPECT TO GIVING OR RECEIVING NOTICE OF CANCELLATION. Comments: THE FOLLOWING IS AN ADDITIONAL INSURED ON THIS POLICY: GARFIELD COUNTY DEPARTMENT OF HUMAN SERVICES This Certificate Issued to• Name: Address: MARY B. EZEQUELLE PO BOX 4066 GYPSUM CO 81637 Aut,fhorized Representative TERM SHEET MARY EZEQUELLE, LCSW, PC • - AP 1) Reauested hearin~ date: gy; , Eagie County AttorneY s Office By: Eagle County Commissioners' afflce 2) For Countv Manager signature?: Yes 3) RequestinE department: HHS Children & Family Services 4) Title: Agreement between Eagle County and Mary Ezequelle. 5) Check one: Consent: X On the Record: 6) Staff submitting: Sherri Almond, Director Children & Family Services X8852 7) Purnose: Contractor will provide individual and family counseling to clients involved with Child Welfare Services to prevent unnecessary placement of children and youth in out-of-home care, support family preservation, and assist in family reunification. 8) Schedule: For services provided beginning January 1, 2009 and ending on December 31, 2009. 9) Financial considerations: Total payments made to the provider under this agreement shall not exceed $5,000 for the period ending 12/31/09. Funds are included in the 2009 budget. Staff will monitor payments to ensure that payment for services do not exceed this amount. The County will compensate the contractor for (1) for face to face contact with the client family or HHS representatives @$75 per hour; (2) for travel to and from a client family home to perform Assigned Services @$20 per hour. In addition, County will reimburse Contractor for travel from Contractor's office to a client family home in order to perform Assigned Services at the prevailing IRS reimbursement rate. ~~~:~~\/~C~ 10) Other: 6 ~u~ ~ ~ Zoos EpGLE C:UUI'~f t ~ Al"1"UkNEY J:\CONTRACTS\Working~2009\Children & Family Services\Term Sheets\CW-Mary Ezequelle,I,CSW, PC - 2009.doc