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HomeMy WebLinkAboutC09-212 Head Start One Time Program Improvement ApplicationHrP'LIVHIIVIV t'VFi FEDERAL ASSISTANCE 2.DATESUBMITTED: Applicantldentifier 08CH0149 1. TYPE OF SUBMISSION Application Preapplication 3. DATE RECEIVED BY STATE: Sta plication Identifier ~ Construction ~X Non-Construction ~ Construction ~ Non-Construction 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier 5. APPLICANT INFORMATION Legal Name: Eagle County Health and Human Services Organizational Unit; Department: Health and Human Services Organizational DUNS: 08402447 Division: Children and Family Services Address: - Name and telephone number of the person to be contacted on matters Street: 552 Broadway involving this application (give area code) POB 660 Prefix: First Name: Jennie City: Eagle Middle Name: County: Eagle Last Name: Wahrer State: CO Zip Code:81631 Suffix: Country: U.S.A. Email: jehnie.wahrer@eaglecounty.us 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 8 4 ~ 6 0 0 0 7 6 2 Phone Number (give area code) 970-328-2604 Fax Number (give area code) 970-328-2602 8. TYPE OF APPLICATION ~ New ~ Continu~ n e Revision If Revision, enter appropriate letter(s) in box(es): ,q 7. TYPE OF APPLICANT (enter appropriate letter in box) ~ Other (specify) Other (specify) 9. NAME OF FEDERAL AGENCY: Office of Head Start 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 9 3^ 6 0 0 TITLE (Name of Program): Eariy Head Start 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: One Time Program Improvement Funds 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States etc.): Eagle County, Colorado 13, PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date: 10/1/2008 Ending Date: 9/30/2009 a. Applicant 3rd District b. Project 3rd District 15. ESTIMATED FUNDING 16.13 APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a Federal $ 46,616 .00 a. YES THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE b Applicant $ 11,674 .00 EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON c State $ 0 .00 Date d Local $ 0 .00 b. NO ~ PROGRAM IS NOT COVERED BY E.0.12372 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FO e Other $ 0 .00 ~. R REVIEW f Program Income $ 0.00 17. IS THE APPLICANT DELIN~UENT ON ANY FEDERAL DEBT? g Totai , $ 58,290 .00 ~ Yes If "Yes," attach an exptanation. nX No L-I 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a. Authorized Representative Prefix First Name Sara Middle Name J. Last Name Fisher Suffix b. Titie Chair, Board of County Commissioners c. Telephone number g70-328-8605 d. Signature of Authorized Represen tiv e. 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O ~ a~ v .~ ~ a~ ~ c c~ E ~ _ ~a C c~ ~ ~.+ ~ ~ _ a ~ _ ~ U ~ ~ ~ W ~ ~ ~ r /Tp V! 0 ~ ~ ~ ~ ~ ~ ~ W ~ 0 c~ w a U H W C~ ~ ~ m J _.1 Q ~ J Q H 0 ~" Y • ~ ~ n. ~ M ~'ri ~o ~ 0 O N ~ n • u U.S, DEPARTMENT OF HEALTH AND HUMAN SERVICES COMPEND/UM OF REQU/RED CERTIFICATIONS AND ASSURANCES SF 424B ASSURANCES - NON-CONSTRUCTION PROGRAMS Note; Certain of these assurances may not be appliaab/e to your project or program. If you have questions, please contact the awarding agency, Further, certain Federal awarding agencies may require applicants to certify to additional assurances. lf such is the case, you will be notified. As the duly authorized representative of the applicant, l certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the nan-Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the a warding agency, the Comptrol%r General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with general/y accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presenis ihe appearance of personai or organizational conflict oT interest, ar personaf gain. 4. WiII initiate and complete the wor.k within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the intergovernmental Personnel Act of 1970 (42 U.S.C. 4278-4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM=s Standards for a Merit System of Personnel Administration (5 CFR 900, Su,bpart F). 6. WiII comply with all Federal statutes relating to non-discrimination. These include but are not limited to: (a) Title Vl of the Civil Rights Act of 1964 (P.L, 88-352) which prohibits discrimination on the bases of race, co%r or national origin; (b) Tit/e lX of.the Education Amendments of i972, as amended (20 U.S.C. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex, (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to non-discrimination on the basis of drug abuse; (f) the Comprehensive A/cohol Abuse and Alcoholism Preventian, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended; relating to non-discrimination on the bases of a/cohol abuse or alcoholism; ~g) 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to confidentiality of the alcohol and drug abuse patient records; (h) Title Vll of the Civil Rights Act of 1968 (42 U. S. C. 3601 et seq.), as amended, relating to non-discrimination in the sa/e, rental or financing of housing; (l) any other non-discrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other non-discrimination statute(s) which may app/y to the application. 7. Will comply, or has a/ready complies, with the requirements of Tit/es Il and Ill or the Uniform Re%cation Assistance and Rea/ Property Acquisition Policies Act of 1970 (P. L. 91-646) which provide for fair and equitab/e treatment of persons disp/aced or whose property is acquired as a result of Federal or Federally • • assisted programs. These requrrements apply to a/l interests in real properry acquired for project purposes regardless of Federal participation in purchases. 8. Will comp/y with the provisions of the Hatch Act (5 U.S.C. 1501-1508 and 7324-7328) which /imit the political activities of emp/oyees whose principal emp/oyment activities are funded in whole or in part with Federal funds. 9. Will comp/y, as applicab/e, with the provisions of the Davis-Bacon Act (40 U.S.C. 276a to 276a-7), the Copeland Act (40 U.S.C. 276c and 18 U.S.C. 874), and the Contract Work Hours and Safety Standards Act (40 U.S.G. 327-333), regarding labor standards for Federa/ly assisted construction subagreements. 10, Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P. L. 93-234) which requires recipients in a special f/ood hazard area to participate in the program and to purchase f/ood insurance if the total cost of rnsurab/e construction and acquisition is $10,000 or more. i 1. Will comp/y with environmental standards which may be prescribed pursuant to the fol%wing: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 17738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodp/ains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program deve%ped under the Coastal Zone Management Act of 1972 (16 U.S.C. 1451 et seq.); (f) conformity of Federal actions to State (Clear Air) lmplementation Plans under Section 176(c) of the Clear AirAat of 1955, as amended (42 U.S.C: 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking WaterAct of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205) 12. Will comp/y with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13, Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeo%gical and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 14. Will comp/y with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. %5. I~~ ~U compfy w;t,h the ~aborat~ry Ari~r~af We/fa~ e Act ~f i 9v6 ('~. L. 83-~~4, as arren~e~, 7 L`. S. C. 213 f et seq,) pertaining to the care, handling, ano' treatment of warm blooded anima/s held for research, teaching, or other activities supported by this award of assistance. 16, Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4801 et seq.) which prohibits the use of /ead based paint in the construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the sing/e AuditAct of 7984. 18. Will comp/y with all applicable requirements of alI other Federal laws, executive orders, regulations and policies governing this program. • • DRUG-FREE Vt/ORKPLACE REQU/REMENTS GRANTEES OTHER THAN /ND/V/DUALS Bysigning and/orsubmitting this application orgrantagreement, the grantee is providing the certification set out be/ow. This certification is required by regu/ations imp/ementing the Drug-Free Workp/ace Act of 1988, 45 CFR, Part 76, Subpart F. The regulations published in the January 3i, 1989 Federal Register, require certification by grantees that they will maintain a drug-free workp/ace. The certification set out below is a material representation of fact upon which reliance will be placed when HHS determines to award the grant. Fa/se certification or vio/ation of the certification sha// be grounds for suspension of payments, suspension or termination ofgrants, orgovernment-wide suspension or debarment. Workplaces under grants, for grantees other than individuals, need not be identified on the certification. If known, they may be identified in tl~e grant application. If the grantee does not identify the workplaces at the time of application, or upon award, if there is no application, the grantee must keep the identity of the workplace(s) on file ir~ its office and make the information available for Federal inspection. Failure to identify all known workplaces constitutes a vi,olation of the grantee's drug-free workplace requirements. Work,n/ace identifications must include the actual address of buildings (or parts of building) or other sites where work under the grant takes place. Categorical descriptions may be used (e.g, all vehic%s of a r~ass transit authority of State highway department whi/e in operation, State employees in each local unemployment office, performers in concert halls or radio studios). lf the workplace identified to HHS changes during the performance of the grant, the grantee shall inform the agency of the change(s), it previously identified the workplaces in question (see above). Def.%nitrer.~ ~f tsr .m.s %n the !l~onpre~urem,ent ~uspensron ar,~ Debarment „om,mon rule and ~rug-Frsa Workplace common rule apply to this certification. Grantees' attention is called, in particular, to the following definitions from these ru/es: "Control%d substance"means a control%d substance in Schedules l through V of the Control%d Substances Acf (21 USC 8>2) and as further defined by regulations (21 CFR, 1308.11 through 1308.15). "Conviction" means a finding of guilt (including a plea of no% contendere) or imposition of sentence, or both, by any judicial 6ody charged with the responsibility to determine violations of the Federal af State criminal drug statutes; "Criminal drug statute"means a Federal ornon-Federalcriminalstatute involving the manufacture, distribution, dispensing use, or possession of any control%d substance; "Emp/oyee" means the employee of a grantee directly engaged in the performance of work under a grant including: (i) All "direct charge" employees; (ii) all "indirect charge" employees unless their impact of involvement is insignificant to the performance of the grant; and (iii) temporary personnel and consultants who are directly engaged in the performance of work under the grant and who are on the grantee's payroll. This definition does not include workers not on the payroll of the grantee (e.g,, volunteers, even if used to meet a matching requirement; consultants or independent contractors not on the grantee`s payrol% or employees of subrecipients or subcontractors in covered workplaces). The grantee cerfifies that it wil/ provide a drug-free workp/ace by: a) f'ublish,•",ng a state,~r,er,t rotifyi,~g err~p/ayees thai ihe unlawii~f inanuiaeicire, ciistribution, dispensing, possession or use of a control%d substance is prohibited in the grantee's workp/ace and specifying the actions that will be taken against employees for violation of such prohibition; b) Establishing a drug-free awareness program to inform emp/oyees about: (1) The dangers of drug abuse in the workp/ace; (2) The grantee's policy of maintaining a drug-free workp/ace; (3) Any availab/e drug counselrng, rehabilitation, employee assistance programs; ~nd _ _._. _ _ _ .. . ___ _ _ _ __ - _ _ . • (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workp/ace; c) Making it a reguirement that each emp/oyee to be engaged in the performance of the grant be given a copy of be statement required by paragraph (a); d) Notifying the emp/oyee in the staterr-ent required by paragraph (a) that as a condition of emp/oyment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the emp/oyer of any criminal drug statute conviction fora violation occurring in the workplace no /ater than five days after such conviction; e) Notifying the agency in writing within ten days. after receiving notice under subparagraph (d)(2), from an employee or otherwise receiving actualnotice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant the convicted employee was working, unless the Federal agency has designated a central poin,t for the receipt of such notices. Notice shall include the identification number(s) of each affected grant; f) Taking one of the fol/owing actions within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an emp/oyee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such emp/oyee to participate satisfactorily in a drug abuse assistance or reha6ilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. g) Making a good faith etfort to continue to maintain a drug-free workplace through implementation of paragraphs (a) through (f). CERTlFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE Pvblic Law 103-227, also known as the Pro-Children Act of 1994 (Act), requires thatsmoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, early childhood deve%pment services, education or library services to children under the age of 18, if the services are funded by Federal program either directly or throughStateor/ocalgovernments, by,Federalgrant, contract, loan, orloanguarantee. Thelawa/soapplies to. children's services that are provided in indoor facilities that are constructed, operated, or maintained with such Federal funds. The law does not apply to children's services provided in private residences; portions of facilities used for inpatient drug or alcohol treatment; service providers whose so% source of app/icable Federal funds in medicare of inedicaid; or facilities where WIC coupons are redeemed. Failure to comply with the provisions of the /aw may result in the imposition of a civil monetary pena/ty of up to $1,000 for each violation and/or the imposition of an administrative compliance order on the responsible entity. Ly ~;gnir~ ih,is cer ~ii;~ati~.n, #he o~'eror/~~::Yrac~or (gor a~ ;uisiticns) or applicanJgrantes (fer gr~nts) ce; ~ifie~ that th.A suh .m.i~:~.ng organiz~.+;on r~il.~ comply w:th th.e reyuirements of the A~t and ~.~ill not a/low sm,ckir,g wit,hin any portion of any indoor facility used for the provision of services for children as defined by the Act. The submitting organization agrees that it will require that the language of this certification be included in any subawards which subrecipients shall certify according/y. • • CERT/F/CAT/ON REGARD/NG DEBARMENT, SUSPENS/ON AND OTHER RESPONS/B/L/TY MA1"TERS - PRIIVIARY COVERED TRANSACT/ONS By signing and submitting this proposal, the applicant, defined as the primary participant in accordance with 45 CFR Part 76 certifies to the best of his or her know/edge and be/ieve that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily exc/uded from covered transaction by any Federal Department or agency; (b) have not within a 3-year period preceding this proposal been convicted or had a civil judgement rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction: violation of Federal or State antitrust statutes or commission of embeulement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving sto%n property; ~ (c) are not presently indicted or ofherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1) (b) of this certification; and (d) have not within a 3-year period preceding this application/proposal had one or more public transaction (Federal, State or local) terminated for cause or defau/t. The inability of a person to provide the certification required above will not necessarily result in denial of participation in this covered transaction. If necessary, the prospective participant shall submit an explanation of why it cannot provide the certifrcation. The Department of Hea/th and Human Servrces' (HHS) determination whether to enter into this transaction. However, fai/ure of the prospective primary participant to furr,is,h a czrtification or ~n explar.ation shal; disGualify such perscn frcm par~;cipation in th;~ transacticn. The prospective primary participant agrees that by submitting this proposal, it will include the clause entitled "Certification Regarding Debarment, Suspension, lneligibility and Voluntary Exclusion - Lower Tier Covered Transactions," provided be%w without modification in all/ower tier covered transactions. CERTIFICATION. REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION - LOWER TIER COVERED TRANSACTIONS (TO BE SUPPL/ED TO LOWER T/ER PART/CIPANTS) By signing and submitting this /ower tier proposal, the prospective lower tier participant, ~s defined in 45 CFR, Part 76, certifies to the best of its know/edge and belief that it and its principa/s: (a) are not presently debarred, suspended, proposed for debarment, declared ineligib/e, or voluntarily excluded from participation in this transaction by any Federal department or agency. (b) where the prospective lower tier participant is unable to certify to any of the above, such prospective participant shall attach an exp/anation to this proposal, T,he ~; ospective !ower tier pa;ticip~;:t fur ;n~r ~rr~~3 ~~ submitting this propos~l Phaf it wiil inc/u~~ fhi~ clause entitled "Certification Regarding Debarment, Suspension, Ineligibi/ity and Voluntary Exclusion - Lower Tier Covered Transactions," without modification in all lawer tier covered transactions and in a/l. so/icitations for lower tier covered transactions. CERTIFICATION REGARDING LOBBYING ~ • FOR CONTRACTS, GRANTS, LOANS AND COOPERAT/ VE AGREEMENTS The undersigned certifies to the best of his or her know/edge and belief, that: (1) No Federal appropriate funds have been paid or will be paid, by or on beha/f of the undersigned, to any person for influencing or attempting to inf/uence an officer or emp/oyee of any agency, a member of congress, an officer or emp/oyee of congress, or an emp/oyee of a member of congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal /oan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person influencing or attempting to inf/uence an otficer or employee or an agency, a member of congress, an officer or employee of congress, or an employee of a member of congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disc%sure Form to Report Lobbying, ° in accordance with its instructions. (3) The undersigned shall require tHat the /anguage of thrs certification be included in the award documents for all subawards at a/l tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U. S. Code. Any person who fails to file the required certification sha/l be subject to a civil. pena/ty or not less than $10, D00 and not more than $100, 000 for each such failure. l hereby agree to the above certifications and assurances. Signature of Certifying Official Date Title Applicant Organization , ~agle County Early Head Start One Time Program Improvement Funds BUDGET and BUDGET JUSTIFICATION nNF, TiME PROGRAM IMPROVEMENT BUDGET Non- Federal ~ Federal Total ob'ect class cate ories Bud et Bud et Bud et '~ ~~'~~.: ~ 1t~,. .._ ~^'~ ~ ~~ ; ~~,~,5~`~1~,.. 4 . . .. / ~~~~ f ,~~~.3X,~~ . . =.<,a~. ~~ ~ ,5 ~~. ~ .~ . ~ ~ . ~~p.%;~ . j ~r . x'~" ~M,;°'°g~ _ .. ~FU.~.~X~ ~ . . . , ~ ~f~: . 4~ ~~~ ` . .. . vans used 3. Vehicle Purchase - cost to replace two mini for home visits, to transport children and families to group socializations, and to transport equipment to community sites where group socializations, Parent Committees, Policy Council, and parent trainings are held. Cost per vehicle is $24,000 x 2 vehicles =$48,000 -$4,000 (auction value for 2 vehicles bein re laced) _$44,000. 44,000 0 44,000 TOTAL E UIPMENT $44,000 $0 $44 000 z,~~~~~ <~ F~ ~~ ,;;~~,~~:.~.~ ..~~" `~ `~~~ ~ ~~~ 2. Child and Family Services Supplies Blood Lead Level Screening Equipment/Supplies LeadCare II equipment from Ryan Diagnostics =$1,915 Individual Test Kit $287 for 48 tests x 2=$574 Medical gloves 100 x 2 sizes at $10/box =$20.00 Lancets 100 @ $30.00 x 2 = $60.00 Band-Aids 200 @ $16.00 2x2 gauze 200 @ $8.00 Sharps containers 3 x 3.95 and transport pouch ($10.95) _ $23.00 TOTAL FEDERAL COST = $2,616 Raising a Reader book bags donated by community partner, valued at $75/bag x 45 enrolled children =$3,375 . Literacy Bags donated by cominunity partner, valued $25/bag x 45 enrolled children = $1,125 TOTAL NON-FEDERAL COST =$4,500 2,616 4,500 7,116 TOTAL SUPPLIES (6e~ $2,616 ~ $4,500 ~: $7,116 ~ ~ ~ ~ ~~ ~ ~ ~ ~ ;~~ ~~ ~~ ~ ~ . ,~~~~,~ ~~ f ,~ ~ ,~~~ -_ ~ ~~~ ~~~~..`~ _x~: ,~~ ~. ,~::; ~ ~ ~~ ~ ~: ~,~~~ ,~~,~~,~ ~ ~~ , ~; ~ ~:~~ " ~:~„ ~ :=~~~.. 2. Rent Average cost to lease space in Eagle County per event is $242.50. Blue Lake Early Learning Center donates space for group socialization 24 evenings/year, Policy Council & Parent Committee meetings are 10 evenings/year. Total meetings are 34 x$211 (cost per event {reduced from $242.50 )_$7,174. NON-FEDERAL COST 0 7,174 7,174 TOTAL OTHER 6h $0 $7,174 $7,174 k. TOTALS - ALL BUDGET CATEGORIES $46,616 ~11,674 ~58,290 -1- • ~agle County Early Head Start One Time Program Improvement Funds BUDGET NARRATIVE $46,616 is requested for 1) health issues and 2) for improving program quality. 1) Health Issues - The fund request will have an impact on Eagle County's ability to deliver quality Head Start services: Blood lead screening was a compliance issue for Eagle County Early Head Start and 1304.20 (a) (1) (ii) requires that children who are not up to date on age- appropriate preventative and primary health care incorporating Colorado's EPSDT Program must be assisted in completing blood lead screening. The LeadCare II Blood Lead Analyzer will be used to enhance blood lead screening for children by providing access and reducing cost. Use of this instrument would enhance compliance with lead screening requirements in an area where providers are often unwilling to test children for lead. Currently, lead screening is completed in a clinic setting and venipuncture is used to draw blood from the child. Blood is sent to a lab and results return weeks later. The cost to the uninsured family is significant. Some clinics charge for the cost of the visit as well as for the lab. The purchase of the LeadCare II includes training materials and interactive Skype sessions as needed at no cost so those trained can perform the procedure. It's development was funded by the Center for Disease Coritrol (CDC). The device is CLIA-waived (The Clinical Laboratory Improvement Amendment does not apply). The machtne is portable, easy to calibrate, and the screen can be performed anywhere. Two drops of blood are obtained by finger stick and results are quickly obtained. The instrument is reliable and results correlate well with existing gold standards of laboratory equipment after clinical field trials at ten sites in three regions and two years of follow-up. Maintenance is rarely an issue as there are no moving parts. The warranty covers parts for one year and labor. -2- • ~agle County Early Head Start One Time Program Improvement Funds Why grantee cannot fund the Lead Care II fYOm annual grant award: Blood lead level screening was not budgeted in the continuation grant as the program had not received results from the triennial review stating non-compliance with blood lead level screening. Consequences should fund request be denied: The program may become non-compliant with the blood lead level screen requirement. Eagle County health providers are concerned that there are no children who have been identified with high lead levels. This has impacted their motivation to perform the lead test. One clinic that does well-care for most of the Head Start and Early Head Start children is especially resistant to drawing blood when they do not see the need. Acquisition of this instrument would improve compliance with lead screening requirements. Training and monitoring of results would be managed by the Health Coordinator. In Eagle County, the instrument would be shared by Early Head Start and Head Start. EHS would use the instrument on one day scheduled each month to accommodate children as they turn one or two years old. Head Start would use the instrument primarily in the fall for a 45 day span to cover those enrollees who have not been screened previously. EHS would maintain their monthly schedule within that 45 day span. 2) Safety and Quality Improvement: Request to replace two grant mini-vans (7 passengers) that are used in our home based option to make visits to family's homes, provide transportation of children and parents to group socialization sites, Parent Committees, Policy Council meetings and parent trainings, and to transport supplies and equipment to the community site in Basalt where group socializations are held. Impact fund Yequest will have on ability to deliver quality Head Start services for years to come - is to continue to provide children and fainilies who require transportation to participate in services with safe cost effective transportation. The two mini-vans needing replacement are seven and nine years old, have high mileage on the odometer, and require higher costs to maintain due to -3- • •agle County Early Head Start One Time Program Improvement Funds frequent and costly repairs (e.g. air conditioning and heating repair). When these vehicles are being repaired home visitors do not have access to other county vehicles (due to the economy, the County has downsized its fleet) to transport children and families in need of transportation to program events. The County has a maintenance program for all vehicles, which assures maintenance and safety. Home Visitors rotate use of their own vehicle 8-10 days each month to provide home visits. Use of personal vehicles poses problems with insurance because Eagle County Government does not provide insurance on private vehicles for work purposes. Other concerns in using personal vehicles include proper maintenance for safety, i.e., tires with good tread, safety belts and age of vehicle. The County restricts use of personal vehicles to transport children and families due to liability issues. Why grantee cannot fund fi^om annual grant award: The cost to replace vehicles is cost prohibitive in the annual budget. The program and the County have considered other options to meet transportation needs of children, families, and staff. Leasing vehicles is not cost effective. Currently, another department within Eagle County Government is leasing a vehicle at the cost of $900 per month, or a cost of $10,800 per year. This is not cost effective. Two years at this cost and the program would own the vehicle. Financing vehicles over time us.ing general funds doesn't work for county government because the general fund budget fluctuates annually depending on tax revenues generated. The County has an excellent bus service; however, safety issues arise for families with young children under three years old who must walk to the bus stops in extreme mountain temperatures and conditions and often with more than one child. Often the distance from the child's home to the bus stop can be more than one mile. -4- . ~agle County Early Head Start One Time Progam Improvement Funds Cost to the program is higher when using county owned vehicles and personal vehicles. An EHS owned vehicle costs the program 18 cents per mile; county owned vehicles cost the program $65 per day to lease; and the use of a personal vehicle cost the program 55 cents per mile. Staff drives grant vehicles approximately 3,446 miles per month. If the program owns the vehicles the cost savings to the program would be $14,857 per year and after 6 years, the cost saving would be $89,140. Consequences should the fund request be declined include decreased transportation to families in need leading to a decrease in participation in group socializations, Parent Committees, Policy Council, and parent training events. Decreased parent involvement, a keystone in the Head Start philosophy, would deteriorate parent leadership opportunities and program excellence. Increased safety concerns would be an issue for families with young children using the bus system in extreme mountain weather conditions. Cost jump significantly when personal and county vehicles are driven. NON-FEDERAL SHARE - Total non-federal share is $11,674. Raising a Reader, a lending book library throughout Eagle County, donated 45 book bags to the program at a value of $75/bag for 45 enrolled children for a total of $3,375. These bags are checked out and rotated to families every two weeks. Literacy Bags are donated by the Literacy Project to promote early literacy and the routine use of public libraries. Every family receives a book bag with three books and a coupon for a fourth book when the family receives a library card. Each bag is valued at $25/bag for 45 enrolled children at a value of $1,125. Average cost to lease space in Eagle County per event is $242.50. Blue Lake Early Learning Center donates space for 24 group socialization each year, six Policy Council meeting -5- u ~agle County Early Head Start One Time Program Improvement Funds and four Parent Committee meetings each year. There are 34 meetings held each year at this site for a value of $7,174 annually. -6- HEAITH & HUMAN SERVICES (970) 328-8840 FAX:{970)328-8829 TDD: {970} 328-8797 www eaglecounty.us f.~iGL~ COUNTI' ]uIy 02. 2009 Adult & Family Services Child Support Enforcement Early Childhood Services Public Assistance Pubiic Health Nursing Volunteer Services My signature cerfifres that ~agIe Couniy Ear[y Head Start Policy Council has discussed, reviewed, and approved the 2009 One Time Quality lmprovement grant proposal to purchase 2 new vehicles that will replace 2 of the o[der vans and to purchase B[oad Lead Levet Screenimg ~quipment. M~ frma certifca que ~agie County Early Head Start Consejo Normatnro ha exammado„ revisado y apro6ado una propuesta de subvencion de mejoramiento de Calidad de una vez unica deI ano 2009 para compraw dos v icalos nuevos que sustituiran a dos de los mas ant'rguos y para adquirir e~t~ji ipo para analizar Ias nt~-reies de plomo en Ia sangre. ~ raz, rresiae~ erto Vazquez, County Early~ Start Policy CounciI O!d Courthouse Buiiding, 5S I Broadway, P.O. Box 6bQ, Eagle, Colorado 8 f 63 I-0660 • ~ ~ • ' • TERM SHEET EARLY HEAD START ONE TIME PROGRAM IMPROVEMENT APPLICATION (Replacement of two grant vehicles & Blood Lead Level Screening Equipment) 1) Requested hearing date: July 14, 2009 ' Grant application is due on July 17. This is an ARRA project with a quick turn around time. 2) For Countv Mana~er signature: NA ~-' ~ ;' 3) Requesting denartment: HHS, Children and Family Services ~ 4) Title: Early Head 5tart One Time Program Improvement Application and U.S. Department of Health and Human Services Compendium of Required Certifications and Assurances. 5) Check one: Consent: X On the Record: 6) Staff submitting: Jennie Wahrer, Asst. Director Children & Family Services ~ X2604 7) Puruose: To apply for NEW one time funding for the replacement of two ~ (~ Early Head Start grant vehicles and Blood Lead Level Screening Q I Equipment. ~ ~ ~ 8) Schedule: If funding is awarded, it is anticipated to be available Oct l, 9 ~ through September 30, 2010. ~ 9) Financial considerations: The total federal award amount is $46,616 and requires a 20% non-federal match of $11,674. ~ There are no new cash requirements. The grant requires a non-federal match of 20% which will be met with existing partnership donations (Raising a Reader and Literacy Program for literacy supplies donated to program [$4,500] and Blue Lake Preschool for rent cost [$7,174]). 9) Other: Gusty Kanakis, Fleet Manager participated in evaluation of vehicle replacement ~ ~~ ~~ ~ ~ ~ ~r ~ q~ 5 T0 FOI~M APWOVEd ~ ~ .f(_~i .. ~ . - ~y• ~:;.;~~e3taiiuiliytY~.iidt7:c~-sv~-~iiC2 _ . ~~ Oate ~5 ~ ~~/: ._.~~. "agls County Cun~m~ssio~~r~rs' Office ~~~p ~ ~~~ . g~ . .,-ksad ~ `~-a E~E ~f E~`38;.~ Y ~