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HomeMy WebLinkAboutC09-167 Early Childhood Partners: Child Find Servicesf.~ f ~ ~' s': ~~ AGREEMENT BETWEEN EAGLE COUNTY AND EARLY CHILDHOOD PARTNERS (Child Find Services) This Agreement ("Agreement"} dated as of this da of 2009 is between Y ~ , the County of Eagle, State of Colorado, a body corporate and politic, b an ou its Board of Y gh County Coirunissioners ("County"}, and EARLY CHILDHOOD PARTNERS with a mailin g address of P.O. Box 4532, Eagle, CO 81 b31("Contractor"). WHEREAS, the County, through its Department of Health and Human Services ("HHS"}, works to promote the health, safety and welfare of County residents of all a es• and g~ WHEREAS, County provides various services to Eagle County residents in order to promote health, safety and welfare; and WHEREAS, to enhance the ability of the County to provide these services Coon is in . ~ ~' need of an organization to provide the services outlined in Section 1.1 hereunder and WHEREAS, County wishes to hire Contractor to perform the tasks associated with such services outlined in Section 1.1 hereunder; and WHEREAS, County and Contractor intend by this Agreement to set forth the sco e of P the responsibilities ofthe Contractor in connection with the services and related terms and conditions to govern the relationship between Contractor and Coun in connection with the services. AGREEMENT NO W THEREFORE, based upon the representations byContractor set forth in the foregoing recitals, for good and valuable consideration, including the romises set forth herein p , the parties agree to the following: 1. Scope of Services: 1. l The Contractor will provide the services more particularly set forth in the attached Exhibit "A"labeled Scope of Services (hereinafter called "Contractor's Services" into orat . } rp ed herein by reference. The Contractor's Services are generally described as rovidin services to . p g enhance the Child Find Program by working with the Eagle Coun School District to identi . ~' fy~ evaluate and refer children, from birth to age fve, who have delays in develo meat and are in . p need of early intervention or special education services. 1.2 Any revision, amendment or modification of this Agreement shall be valid onl if Y in writing and signed by all parties. Except as may be expressl altered b the amendmen all .. y Y t, terms and conditions of this Agreement shall control. To the extent the terms and conditions of this Agreement may conflict with Exhibit "A" or any future exhibits or amendments the terms and conditions of this Agreement shall control. 1.3 The Contractor agrees that Contractor will not knowingly enter into an Y arrangement per se with third parties that will conflict in any manner with this Agreement. 1.4 Contractor has given the County a proposal for performing the Services and represented that it has the expertise and personnel necessary to properly and timel erform the Yp Services. 2. Term of Agreement: 2.1 This Agreement shall commence on the agreement date first above written an .. ~ subject to the provisions of Section 2.2 hereof, shall continue in full force and effect fora eriod of n p o e { 1) year commencing with the effective date of this Agreement. This A Bement ma be . ~' Y extended beyond the tune referred to ~n this Section 2.1 by a Renewal Agreement full executed . Y by both parties hereto. 2.2 This Agreement may be terminated by either party for any reason with 15 da s Y written notice, with or without cause, and without penalty. In the event the Contractor files for bankruptcy or is declared bankrupt or dissolves, County may declare in writin that this . g Agreement rs terrn~nated, and all rights of Contractor and oblrgatrons of Coup , exce t a ent tY p p Ym of accrued but unpaid fees set forth in Section 2.3 hereof, shall terminate immediatel . Y 2.3 In the event of any termination of this Agreement, Contractor shall be compensated for all incurred costs and hours of work then completed, plus ap roved ex enses. p p 3. Independent Contractor: 3.1 With respect to the provision of the Contractor's Services hereunder, Contractor acknowledges that Contractor is an independent contractor providing Contractor's services to the County. Nothing in this Agreement shall be deemed to make Contractor an a ent em to ee g ~ P y partner or representative of County. 3.2 The Contractor shall not have the authority to, and will not make an Y commitments or enter into any agreement with any party on behalf of Coun without the written consent of the Board of County Commissioners. 3.3 The Contractor and its employees are not entitled to workers' com ensation P benefits through the County. The Contractor is solely responsible for necess and ode uate . ~' q workers compensation insurance and shall be responsible for v~nthholdrn and a in ali federal g pY g and state taxes. The Contractor and its employees are not entitled to unem to ent insurance p, ~ benefits unless unemployment con~pensatron coverage rs provided b an entr other than the Y ~Y County. The Contractor hereby acknowledges full and complete liabili far and timel a ent tY Y p Ym of all logic, state and federal taxes imposed including, without limitation, tax on self-em 1o ent P Ym incomes unemployment taxes and income taxes. C:~Users~Jeartne~AppData~local`Microsoft~Windows~l'emporary Internet Files~low~Content.IES~3T~SV13S~H HS9620ECS%20Ch itd9i,X01:-nd9~20Contr~ct9~6202~9[1J.doc 4. Compensation: 4.1 For the Contractor's Services rovided hereunder C p ounty shah pay to the Contractor a fee as set forth in the attached Exhibit "A." Contractor will not be entitled to bill at overtimeand/or double time rates for work done outside normal business hours unless specifically authorized to do so by County. Fees for any additional services will be as set forth in an executed addendum between the parties. 4,2 For reimbursement Contractor must submit invoices by the ffth business da of Y each month. Invoices shall include a description of services performed. If Coun is not • ~' satisfed with the completeness of a submitted invoice, County mad re uest Contractor to either • .. q revise the invoice or provide additional information to explain the insufificienc of the invoice. . y Fees will be paid within thirty X30) days of receipt of a proper and accurate invoice from Contractor for Contractor's Services. All Invoices must be mailed or delivered in-person to the following address to ensure proper payment. Invoices sent by fad or email will not be accepted. Eagle County Health & Human Services Business office ~ 5 0 Broadway P. C}. Box 660 Eagle, C4 81631 4.3 If, prior to payment of compensation or reimbursement for services but after submission to County of a request therefore by Contractor, County reasonabl determines that . Y payment as requested would be improper because the services were not performed as rescribed .. p by the provisions of this Agreement, the County shall have no obli anon to make such a merit. . g pY If, at any time after ar during the Term or after termination of this A eement as hereinafter . ~' provided or expiration of this Agreement, County reasonably determines that an a ent . Yp`Ym theretofore paid by County to Contractor was improper because the services for which a e p yin nt was made were not performed as prescribed by the provisions of this Agreement, then u on p written notice of such determination and request for reimbursement from Coun Contractor tY~ shall forthwith return such payment to County. Upon termination of this A eement as • ~ hereinafter provided or expiration of the Term, any unexpended funds advanced b Coun to y tY Contractor shall forthwith be returned to County. 4.4 Notwithstanding anything to the contrary contained in this Agreement, no char es g shall be made to the County nor shall any payment be made to the Contractor in excess of the amount for any work done in respect of any period after December 31 st of the calendar ear of . y the Term of this Agreement, without the written approval in accordance with a bud et ado ted b ~ .. .g p y the Baard of County Cammissianers in compliance with the provisions of Article 25 Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. 29- l -101 et se , .§ q ) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20 , 3 C:~Us~rs~leanne~AppData~Local`Mierosoft~iNindows~Temporary Internet Files~low~Content.IE5~3TESV135~HHS962pECS9b2~hild9 ~20Find962~ontra~tY202~9[1j.doc 5. Indemnification: Within the limits allowed by law, Contractor shall indemnify County far, and hold and defend the County and its officials, boards, officers, principals and employees harmless from all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person in connection with the negligent acts or omissions of, or presentations by, the Contractor in violation of the terms and conditions of this Agreement. This indemnification shall not apply to claims by third parties against the County to the extent that the County is liable to such third party for such claim without regard to the involvement of the Contractor. 6. Contractor's Professional Level of Care and Additional Duties: 6.1 In rendering its services hereunder, Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision of its employees to ensure the maintenance of these high standards of customer service and professionalism, the performance of such obligation to be determined at the sole discretion of County. In the event that County finds these standards of customer service are not being met by Contractor, County may terminate this Agreement, in whole or in part, upon ten (10) days notice to the Contractor. b.2 All funds received by Contractor under this Agreement shall be or have been expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. Contractor shall provide the County with progress reports upon County's request; or Contractor shall furnish progress reports as mare specifically set forth in the attached Exhibit "A". b.3 Contractor shall maintain, for a minimum of 3 years, adequate financial and programmatic records for reporting to County on performance of its responsibilities hereunder. Contractor shall be subject to financial audit by federal, state or county auditors or their designees. Contractor authorizes County to perform audits or to make inspections during normal business hours, upon 48 hours notice to Contractor, for the purpose of evaluating performance under this Agreement. Contractor shall cooperate fully with authorized HHS representatives in the observation and evaluation of the program and records. Contractor shall have the right to dispute any claims of misuse of funds and seek an amicable resolution with County. 6.4 Contractor shall comply with ail applicable federal, state and Local rules, regulations and laws governing services of the kind provided by Contractor under this Agreement. Contractor shall be solely responsible for ensuring proper licensing and credentialing of those providing services under this Agreement. b.5 Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1 ~7~, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, rt~~~nal origin, or handicap. 4 C:~Users~Jeanne~AppData~lacal~Microsoft`Windows~Temparary Internet Files~,#.ow~Con#ent.IE5~3TE5V135~NHS9620fC59624ChiId9~20l:ind~20Con#ract~202009[1J.doc 7. Notice: Any notice required under this Agreement shall be given in writing by registered or certified mail; return receipt requested which shall be addressed as follows: Co~vT~: Eagle County Health & Human Services Jennie '~ahrer P.O. Box 660 Eagle, CO 81631 970-328-2604 CONTRACTOR: Early Childhood Partners Jeanne McQueeney P.O. Box 4532 Eagle, CO 81631 970-328-0774 8. Insurance: 8.1 At all times during the term of this Agreement Contractor shall maintain in full force and effect the following insurance: Insurance Tyke • workers' Compensation • Employers Liability, including Occupational Disease • Comprehensive General Liability, including Broad Form Property Damage • Professional Liability Insurance Co.. verage M~nu~ms Statutory $500,000 $600,000 per occurrence or as specified in the Colorado Governmental Irrimunity Act, whichever is greater $500,000 per occurrence 8.2 Contractor shall purchase and maintain such insurance as required above and shall provide eerti~cates of insurance in a form acceptable to County upon execution of this Agreement. 9. Non-Assignment and Subcontractors: Contractor shall not assign this Agreement or employ any subcontractor without the rior • p written approval of the County Representative, who is designated in Section 7 of this Agreement. The Contractor shall be responsible for the acts and omissions of its agents, employees and sub- contractors. The Contractor shall bind each subcontractor to the terms of this Agreement. The County may terminate this Agreement, if the Contractor assigns or subcontracts this A Bement . ~' without the prior written consent from the County, and any such assignment or subcontracton g shall be a material breach of this Agreement. 10. Ju~iction and Confidentiality: 10.1 This Agreement shall be interpreted in accordance with the laws of the State of Colorado and the parties hereby agree to submit to the jurisdiction of the courts thereof. venue shall be in the Fifth Judicial District for the State of Colorado. 5 C:~Users~leannelAppData~l,ocai\Microsoft~Windows~Temporary Internet Fi~es~l.ow~Contet~t.lE5~3TESV13S1HHS%20ECS%20Child%24Find%20Contract%202009[la.doc 10.2 The Contractor and County acknowledge that, during the term of this A ment and in the course of the Con ~ tractor rendering the Contractor's Services, the Contractor and County may acquire knowledge of the business operations of the other partyy not gener~~ll known deemed . Y confidential. The panes shall. not disclose, use, publish or otherwise reveal, either directl or thro y another, to any person, firm or corporation, any such confidential knowledge or information and shall retain all knowledge and informafion which he has ~ as the r~rsult of this A ent in trust in a fiduciary capacity for the sole benefit of the other p~~ty dunng the term of this A men and for a . ~ period of five (5) years following terrriliiatton of this Agreement. Any such information must be marked as confidential. The parties recognize that the County is subject to the Colorado 0 n . ~ pe Records Act and nothing herein shall preclude a release of information that is subject to the J same. 11. Miscellaneous: 1 1.1 This Agreement constitutes the entire Agreement between the arties related to its p subject matter, It supersedes all prior proposals, agreements and understandin s either verbal or g~ written. 11.2 This Agreement does not and shall not be deemed to confer upon or grant to an Y third party any right enforceable at law or equity arising out of any term, covenant, or condition herein or the breach hereof. 11.3 Invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. 12. Prohibitions on Public Contract for Services: If Contractor has any employees or subcontractors, Contractor shall com 1 with C.R.S. pY § 8-17.5-101, et seq:, regarding Illegal Aliens -Public Contracts for Services, and this Contract. By execution of this Contract, Contractor certifies that it does not knowingly em to or contract with an ille al alien who will erfo ~ Y • • • g p rm under this Contract and that Contractor will participate in the E-verify Program or other Department of Labor and Employment ro am "De artment ~~ .... p ~' ~ p Program } in order to confirm the eligibility of ail employees who are newl hired for em to ent to erform work under t i y p ym p h s Contract. (a) Contractor sha11 not: ~i} Knowingly employ or contract with an illegal alien to perform work under this contract for services; or iii} Enter into a contract with a subcontractor that fails to certi to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services. tb} Contractor has confirmed the employment eligibility of all em to ees who are newt hired f p• y y or employment to perform work under this Contract through participation in the E-verify Program or Department Pro am, as 6 C:~Users~leanne~AppData~toca1~Microsoft~Windows~Temporary Iniemet Files~low~Content.IE5~3TESV135~HHS%20ECS%20Chi1d%20Find%20Contract9'o20200~(1].doc administered by the United States Department of Homeland Security. Information on applying forthe E-verify program can be found at: http://www.dhs. , ov/xprevprot/programs/gc_11$5221 X7$1 SD.shtm (c} The Contractor shall not use either the E-verify program or other Depaa~tment Program procedures to undertake pre-employment screening of j ob applicants while the public contract for services is being performed. {d} If the Contractor obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, the Contractor shall be required to: (i} Notify the subcontractor and the County within three (3} days that the Contractor has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (ii} Terminate the subcontract with the subcontractor if within three (3) days of receiving the notice required pursuant to subparagraph (i} of paragraph {d} the subcontractor does not stop employing or contracting with the illegal alien; except that the Contractor shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. (e} The Contractor shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertalking pursuant to its authority established in C.R.S. § $-17.5-102(5}. (~ If a Contractor violates these prohibitions, the County may terminate the contract for a breach of the contract. If the contract is so terminated specif cally for a breach of this provision of this Contract, the Contractor shall be liable for actual and consequential damages to the County as required by law. {g) The County will notify the office of the Colorado Secretary of State if Contractor violates this provision of this Contract and the County terminates the Contract for such breach. 13. Sole Source Government Contracts: If the Contractor has entered into a sole source government contract or contracts with the State of Colorado or any of its political subdivisions as defined in Article ~XVIII of the Colorado Constitution which including this contract in the aggregate on an annual basis are equal to or exceed the amount of $100,000, then the following provisions apply: (a} Because of a presumption of impropriety between contributions to any campaign and sole source government contracts, Contractor, on behalf of itself, any person who controls ten percent or more of the shares of or interest in the Contractor, and the Contractor's officers, directors and 7 C:~Users~leanne~AppData`toca1~Microsoft~Wir~dows~Temporary Internet Filesllow~Conter~t.t~5~3T~5V135~H HS9620ECS%20Chi1d9b20Find%2QContract%202409[1],doc trustees (collectively, the "Contract Holder") shall contractuall a ee for the duratio f y ~ ' n o the contract and for two years thereafter, to cease makin causin to be made g' • g , or inducing by any means, a contnbution, directly or indirectly, on behalf of the Contractor Holder or on behalf of his or her immediate family member and for the benefit of any litical or for po ply the benefit of any candidate for any elected office of the state or an of its olitical subdivi ' y p sions. (b} The parties further agree that if a Contract Holder makes or causes to be made any contribution intended to promote or influence the result of an election on a ballot issue, the Contract Holder shall not be ualified to q enter into a sale source government contract relating to that particular ballot issue. (c) The parties agree that if a Contract Holder intentionall violates sections 15 or • y • 1 ?(2) of .Article XXVIII of the Colorado Constitution, as contractual damages that Contract Holder shall be ineligible to hold an sole source . Y government contract, or public employment with the state or any of its political subdivisions, for three years. (d} The Contract Holder agrees to comply with the suinm and notice .. ~'y provisions of Section 16 of Article ~XVIII of the Colorado Constitution. (e) These provisions sha11 not apply to the extent they have been en' oined or invalidated b ~ y a court of competent jurisdiction. (I} All terms used in this Section and not otherwise defined in this A cement shall have the same m ~ caning as set forth in Article X~VIII of the Colorado Constitution. 8 C:~Usersueanne~AppData~local~Microsoft1Windows~Temporary Internet Files~low~Content.IE5~3TE5V13S~H HS9620ECS'~ 20Chiid%20Find%20Contract%202009(il.doc IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year ~.rst a ove Written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its Board of County Commissioners ..-- ATTEST: By: " •*~ ~ ~ ~~~ Sara J. Fisher, Cha' an 1 Teak J. Simonton, Clerk to th Board of County Commissioners EARLY CHILDHOOD PARTNERS ~~ f, ~ I yuy . D ~ i y~ Jeanne ~'Ict~ueeney, Execut' '~rectar 9 C;~Users~Jeanne~AppData~locai~Microsoft`Windows~Temporary Internet FiEes~low~Content.iES`3TE5V135~HHS%20ECS%20Child%ZOFind%20Contract%202009~1j.doc EXHIBIT A SCOPE OF SERVICES, PAYMENT & FEE SCHEDULE Description of Services: The workforthisAgreementbegan onJanuary 1, 2009 and shall terminate on December 31, 2009. A. Contractor shall work with the Eagle County school district to identify, evaluate and refer children from birth to the age of five with delays in their development and who are in need of early intervention or special education services, as more fully described in Contractor's proposal, attached hereto as Exhibit "B". B. The Contractor will designate and contract with an individual who will implement a work plan to achieve the objectives and strategies to achieve the measurable outcomes found in Exhibit "B" to enhance the comprehensive, community approach to Child Identification includingthefollowing activities: 1. Enhance publicawareness of Child Find andthe benefitsof early identification. 2. Increase the number of children screened in Eagle County and found eligible for Early Intervention services. 3. Support implementation of best practice screening and evaluation tools used by .Child Find team so screening and assessments are individualized, appropriate and provide useful information for intervention. 4. Facilitate the development, and implementation of a process to articulate the Child Find process and gather data to evaluate the effectiveness of the system. 5. Provide quarterly reports on outcome measures to the BrightStart Coordinator for review by the Early Intervention sub-committee. 6. Participate and report to Early Intervention sub-committee of BrightStart. 7. Work collaboratively with the Eagle County School District Child Find Coordinator and Vail Valley Home Health. C. The Contractor agrees to manage supplementary funds of $20,000 for professional services, supplies, equipment and professional development expenses to support and enhancethe communityChild Find system. Contractor is expected to manage budgeted resources efficiently and within guidelines established by the BrightStart sub- committeeand Eagle County HHS. Funding can be used for: a. Professional services provided by qualified personnel with the expertise necessary to accomplish Child Find program goals. The Community Child Find team, the Eagle County School District Child Find Coordinator and the BrightStart Early Intervention Committee will be consulted to determine what additional specialized professional services are needed. Contracted professionals may 10 include, but are not limited to, bilingual speech therapists, infant-toddler mental health specialists, behavior consultants, trained cultural mediators, and early interventionists. These contracted professionals will: 1) Meet the Qualification/licensure requirements of Child Find by Colorado Department of Education (CDE). 2) Provide services that supplement the Community Child Find team and will employ reliable diagnostic and assessment tools and best practice strategies. 3) Assist Eagle County School District therapists and Vail Valley. Home Health staff with individual assessments and mass screens/child care center screens to enhancethethoroughnessof screeningand evaluations. 4) Contractor will submit to the BrightStart Coordinator for advance approval the contract template utilized by the Contractor to hire consultants. 5) Compensation rates for professional services must be within current market rate. b. Professional development expenses that enhance the knowledge and skills of the Child Find teams that provide screening and assessments, and for .early intervention providers and families. Guidance and prior approval of professional development activities bythe Early Intervention sub-committee is required. c. Supplies, equipment and screening instruments that are objective, reliable, valid and culturally non-biased and will be used to enhance the Child Find process. Progress Reports: Contractor -shall provide two extensive and thorough written reports concerning services provided and participants served under this Agreement. The first report shall be due on tune 1, 2009. The second report shall be due on November 15, 2009. Subsequent quarterly mini reports/updates shall be provided by the 15th of the month followingthe end of each quarter. Information to be reported includes: 1) Community Outreach and Public Awareness activities. 2) Community Screeningslmplemented. 3) Activities and collaborations developed in creating an enhanced, responsive, family friendly community system of early identification and assessment of children with developmental concerns. 4) Documentation of the screening and assessment system in Eagle county. 5) Number of children screened and assessed. 6) Ratings on CDE Child Find Indicator tool. 7) Inventory of available. screening instruments. 8) Report of expenditures to date. 9) Expenditures for supplemental fundingfor contracted services, professional development, supplies and equipment. 11 Payment and Fee Schedule: The County agrees to compensate the Contractor for performance of the scope of work, which will equal approximately 20-30 hours per week of the Coordinator's time. Compensation includes salary, taxes, insurance, travel and other administrative expenses for coordination and program development. The amount eligible for reimbursement of coordination expenses under this agreement is $46,000. Additional funds of $20,000 are available for Contractor to hire qualified personnel to enhance the Community Child Find Team and other specified activities pursuant to Paragraph C above. The maximum amount of reimbursement under this Agreement is $66,000. The Countywill payfundstothe Contractor in advance as follows: $22,000 on January 15, 2009; $22,000 on June 15, 2009; and $22,000 on October 15, 2009. All expenditures must be documented within 90 days of disbursement with receipts for purchased goods and services, and documentation of the Coordinator's staff hours and salary. The difference between pay advances and documented expenditures shall be reconciled and returned to the County or deducted from the nextscheduled payment. 12 EXHIBIT B OUTCOMES FOR EARLY INTERVENTION OUTREACH CC}ORDINATOR objectives Strategies outcome Measurement Enhance public 1. Develop marketing s#rategies/plan for Child - Written marke#ing awareness of Child Find, including a variety of public awareness plan Find and the materials to reach families, related early - Report of progress benefits of earl y childhood providers and the general Eagle of Public Awareness Valley community activities identification ~, Develo and rint bilin ual public awareness p p 9 materials 3. Coordinate public awareness efforts with other community identification efforts 4. Distribute Child Find phone number in a variety of community venues, including the phone book, newspaper, physicians' offices, PH offices, school and other community locations 5. Assure that Public Awareness efforts include information on all domains of child development, the benefits of early identification and options for referral, services and support 6. Analyze marketing efforts for effectiveness and adjust marketing strategies as necessary to meet owls Increase Number ~. Assure development of a plan for a Child Find ~ Number of children of children screening process in the community, using screenedlassessed screened and appropriate tools, staff, and locations. in the community fund ell ible for ° g z~ Participation in 3-4 commurnty events to increased #rom 137 increase awareness of Child Find in the to at least 200 Early Intenren#ion communit i.e. Famil Fun Fair, Cinco de y~ y ~ Procedures Mayo, Health and Safety Fair, etc.} established for 3. Promote the inclusion of screening protocols in: screening system child care homes, childcare centers, Magic partnerships with School Bus and other early childhood child care providers providers. - 1-2 child care 4. Facilitate the development of a screening centers partner with system to be accessed by early childhood Child Find providers. 5. Promote the inclusion of screening of all developmental areas within well-child screens in the medical communi and Public Heal#h. Support 1. Create an inventory of assessment tools and p Inventory of tools implementation of screening practices available in the community developed and Best Practice by location disseminated Screenin and g 2. Coordinate with local and state Child Find Evaluation tools professionals to collect information about best - Im rovement on p practice related to public awareness, screening CDE Child Find available and used and evaluation. Review practices being Indicator Tool in 13 C,`Usersueanne~AppData~Local~Miaosoft~Windows~Temporary Internet Files low`~nntent.lES~3TE5V135~HHS%Z4EGS9620Chi{d%20Find%20Contract%202009(1J.doc by Child Find Team implemented in other communities statewide. Share with Child Find teams and Early Intervention committee 3. Coordinate purchase of assessment tools and screening instruments as recommended by the Early Intervention Commit#ee members. 4. Coordinate training of Child Find team members and community partners tPH, medical community, child care) related to Early Intervention practices and services.) area of screening practices Enhance 1. Document the current community Child Find - Report on progress community system of strategies system to capture 2~ Identify screening practices within other - Documentation of Screenin & g agencies the system of Evaluation Data 3. Develo a multi a enc s stem to ca r p 9 Y Y ptu a ' screening available screening and evaluation data in a confidential in Eagle County manner. Coordinate and standardize the - The Plan for system collection of screening information among evaluation community partners. - Results of 4. Assure existing interagency agreements evaluation system include prov~s~ons permitting the with data, gaps, communication of identified screening and strengths, and evaluation information from multiple agencies. recommendations 5. Develop and maintain a community database to collect, summarize and analyze data gathered related to community outreach activities. Report to interagency council on a ~riodic basis. 6. Recommend and implement an evaluation model to determine the effectiveness of the Child Find process, that it is accessible, timely, family friendly, increases the numbers of children screened, and assesses family/ community satisfaction with the process. 7. Identify gaps in services and supports or duplication of services and supports related to screening, evaluation and service delivery for children and families. 14 C:~Users~,leanne~Ap~Data~local~Microsoft`W~ndows~Temporary ~n#ernet Fiies~l.owtContent.lE5~3TE5V135`HNS9~20ECS9620Child%20Find%24Contract9~202009(1],doc 4~ p~ A •o e 11t~G~~' ~ w G~z~l~-zEx~rc~v. INSURANCE COMPANfES 580 WALNUT STREET, CINCINNATI, OHIO 45202 'lleci~tiens ~C,r dV'eD- Oi"~7D~9CieD F~•BCQ~V6 `pl~l~l'LfAb 91~ ED7p~D06bt ~C6S I.~9b~~ IDEtIi"dDC6 `PA~Cy insurance is affords by the crnnpany indicated below: (Each a capital stack cc~?oration} ® Great American Insurance Company ^ American National Fire irtsnrarcce Company Policy Number: EPP9712235 D Agricultural ice Company D Other Policy Form Number: D9100 Item 1. Name of Organization: EARLY CHILDHOOD PARTNERS INC. Nlaaling Address: P.O. BOX 4532 City, State, Zip Code: EAGLE, CO 81631 Attn: Executive Director Item 2. Policy Period: From 0912212008 1'0 0912212009 (Mar~tb, Day, Year} ~I~Ionth, Day, Year} (Both dates at 12.01 am Standard Tune at the address of the Organization as stated in Item 1) item 3. Limit of Liability: $1,000,000 Aggregate Limit of Liability far Each Policy Year Item 4. Retention: $ 1,000 Each Claim Item 5. Premium: $ 1,185 Item 6. Endorsements Attached: D9053 D9326 D9713 D9714 D9714 D9714 D9800-1 D9876 Item 7. Notices: All notices required to be given to the Insurer under this Policy shall be addt~essed to: Great American Insurance Compmzies Executive Liability Division P.D. Box 66943 Chicago, Illinois 60566 Item 8. Initial Coverage Date: 09/22iZ008 D9718 These Declarations slang with the completed and signed Proposal Form and Non-Profit (hganization Executive Protection and Employment Practices Liability Insurance Policy, shall constitute the contract between the Insureds and the Insurer. ~a1~n~.er ~i~nature ~o~ Required (Authorised Representative} (Countersignature Date) D 9102 (3197} ~i ~ TERM SHEET Agreement Between Eagle County and Early. Childhood Partners (Child Find Services) 1) Requested hearing date: Ma_y 19 or Ma_y 26, 20(}9 2) . For County Manager signature: NA / 3) Requesting department: Children & Family Services, HHS 4) T_ itle: Agreement Between Eagle County and Early Childhood Partners (Child Find Services) 5) Check one: Consent: X On the Record: 6) Staff submitting: Jennie Waterer, Asst. Director Children & Family Services X2604 7) Pur pose: To provide BrightStart funding to implement in partnership with the Eagle County School District Child Find Coordinator and the Community Child Find Team, an enhanced, comprehensive, family friendly, community approach to identify, evaluate and refer children from birth to the age of five with delays in their development and who are in need of early intervention or special education services. Benefits -The earlier children are identified with developmental delays and begin intervention services the higher the probability of catching up with development and being ready to enter school. ether benefits include: ~1. Enhance public awareness of Child Find and the benefits of early identification. 2. Increase the number of children screened in Eagle County and found eligible for Early Intervention services. 3. Support implementation of best practice screening and evaluation tools used byChild-Find team so screening and assessments are individualized, appropriate and provide useful information for intervention. S) Schedule: January 1, 2009 to December 31, 2009 9) Financial considerations: The maximum amount of reimbursement under this agreement is $ 66,000. This agreement is fully budgeted and has been approved through the BrightStart Council and Early Care ~i Learning Sub-committee. AS TO FARM 9) 0 her: gy; Eagle bounty Attorney's Q ice ~,,• g, ~ ~t y , ~,""'°~ ~... ~a~' ~~ ~ ~ r - eagle bounty Commissioners 4f~ce ~ ///f 1~/ p T„ .. ~ ~ > ~ f r ~ ~ ~~ q ~~