HomeMy WebLinkAboutC09-147 App for ARRA COLA and Quality Improvement APPL[CATIC~N Ft~R 2. DATE SUBMITTED; FEDERAL ASS~~TAN~E 5107~~009 Applicant Identifier ggCHp~~g . 1, TYPE OF SUBMISSION Application ~ 3. DATE RECEIVED~BY STATE; Preapprcation State Application (dentsf<er Construction Non•Canstr~ctior~ ~ Construction q, DATE RECEIVED BY FEDERAL AGENCY ~ Nan•Construction Fede ' ral Idenf~6Er ~, APPLICANT INFQRMATION Legal Name: Eagle County Health & Human Services EHS Organizational Unit: Department: Health & Human Ser'v~ces Organizational DUNS: 08402447 Division: hiidren & Family Services Address: ~ Name and telepf~ane number of the person to be contacted an matters Street: 551 Broadway involving this application give area code} PCB 650 ~ Prefix: ~ First Name: ,fennie City: Eagle Middle Name: County. Eagle Last Name; Waterer Stater CO dip Code: 81631. Suffix. Country: USA Email: jennie.wahrerr~eaglecounty.us 6. EMPLOYER IDENTIFICATION NUMBER FEIN} 8 4 .. 6 0 0 Q 7 6 2 Phone Number (give area code} 970.328.2604 Fax Number (give area code} 970-328-2G02 8. TYPE OF APPLICATION New Gantinuatian X Rev~ion If Revi~on, enter appropriate letters} in, boz(esj: q 7. TYPE OF APPLICANT (enter appropriate letter in bax~ g Q ' Other (specfy} Other (specify) ~ 9. NAME OF FEDERAL AGENCY: ' Office of Head Start 14. CATALOG OF FEDERAL. DOMESTIC 9 3 6 0 0 ASSISTANCE NUMBER: Q~ ^ TITLE (Name of program}:Early Head Start 1 i, DESCRIPTIVE TITLE OF APPLICANT'S PROJECT; COLA Permanent 3,06°/° $12,93 ARRA 1 84°l $ 7 272 12. AREAS AFFECTED BY PROJECT (Gilles, Cacrnf~s, Stafes etc.J: Eagle County, Colorado ~ . ° , Quality Improvement $24,319 TOTAL $43,684 13, P>~OPOSED ARQJECT: 1q. CONGRESSIONAL DISTRICTS OF; Start Date: 10!0112008 Ending Date: 913012aa9 a. Applicant3rd District b. Proect 3rcf District 15. ESTIMATED FUNDING. 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a Federal $ 43,684.00 a, YES THIS PREAPPLICA~IONrAPPI_ICATION WAS MADE AVAILABLE TO THE STATE b Applicant $ 10,921.00 EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON c State $ 0.00 Date . d Local - ~ $ 4.40 b. NO L;.:J PROGRAM IS MOT COVERED BY E.0.12372 OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e Other $ ~ 0.44 f Program Income $ 4 ,04 ~ i7. IS TfIE APPLICANT DELINQUEPIT Old ANY FEDERAL DEBTry g Total $ 54,645.00 Yes If "Yes,u aftach an explanation, X Na 18, TO TNE~BEST OF MY I(NOWLEDGE AIVD BELIEF, ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT. THE DOCUI~ENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BQDY OF THE APPLICANT AND THE APPLICANT WILL. COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a. Authorized Representative ~ ~ . Prefix First Name Sara Middle dame J. Last Name Esher Suffac b, Tithe Chair, BoCC ~ ~ c. 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Ey{r~Ar'~j(((, O fs;} • ^ ~ 1 (V T N ~ N M I. 9~; ~iY~.k"•1OIaz4.'Olvr ~ jSg~ >~~iltfE~$ r t'2 t i3F i~#€S~%~ievr> 1 T T T ~ / Y e >< ;f~,~a~t:E [3Pt2.i3i!t T 4 L M~ ~.1r .~ L ~~ ~~1 `~4 W ^~ W E 'O \V T a CV Q ~• d' r •I%I• Eagle County Early Head Start 2009 COLA and QI funds 08CH0149 Budget Justification for COLA -permanent 3.06% $12,093 a. Personnel (object class 6a) Position Current Annual Revised w/Cola Fed Cost Federal Non- Non- - cost to EHS .3.06% Jan 1- COLA FTE fed fed Dec 31, 2009 Permanent cost FTE 3.06 % Disabilities, Education & Early Childhood Development Cord, home visitor su ervisor $ 38,118 $ 39,284 $ 1,166 0.55 0 0 Family Services Cord, Community Partnership Coordinator, home visitor supervisor 2 $ 9,702 $ 30,611 $ 909 0.5 0 0 Health Coordinator $ 26,041 $ 26,837 $ 797 0.35 0 0 Home Visitors $ 168,345 $ 173,496 $ 5,151 4.5 0 0 Director $ 33,596 $ 34,624 $ 1,028 0.4 0 0 Program Assistant -assist C ,Group Socializations $ 7,488 $ 7,718 $ 229 0.03 0 0 .Home visitor positions (used to offset the higher costs of salaries in a resort mountain 0 0 community ~ 0 0 $ 1,563 0 TOTAL $ 303,290 $ 312,570 $ 10,843 6.33 0 0 b. Fringe Benefits (Object class 6b) Fringe Benefit Fed Cost Non-fed cost TOTAL 1. Social Security (FICA), State disabilit unem to ment 7.65% y~ Y ( ) $ ~ 710 0 $ 710 2. Health/DentaULifems 0 $ 3,023 $ 3,023 3. Retirement (6%) $ 540 0 $ 540 Total Fringe Benefit $ 1,250 $ 3,023 $ 4,273 Eagle County Early Head Start 2009 COLA and QI funds 08CH0149 SUMMARY: Item Fed Cost Non-fed cost TOTAL Personnel $ 10,843 0 $ 10,843 Fringe Benefits $ 1,250 $ 3,023 $ 4,273 Total ` 12,093 $ 3,Q23 Taal Fe+d ~ Non-fed - $ 1511 -Budget Narrative for COLA -permanent 3.06% $12 093 a. Personnel -.All Eagle County Early Head Start ("EHS") staff will receive a 3.06 % percent cost of living adjustment to that part of each individual's salary that is supported by EHS funds. This increase reflects a 3.06% permanent increase in pay scale for all EHS employees. This increase will be retroactive to January 1, 2009. $1,563 will be used to offset the higher costs of home visitor salaries in a resort mountain community. The total federal costs for personnel are $10,843. No non-federal share. b. Fringe Benefits In addition to mandatory benefits, EHS provides health, dental, vision covera e and life .. g insurance for lndivlduals and families. The average cost of coverage is $22,283 per employee. Retirement benefits begin after one full month of employment. Eagle County retirement contribution is 6% of gross salary. The total federal cost for benefits is $1,250. The grantee, Eagle County Government, provides 100% health insurance for EHS employees and this will be used to meet the non-federal cost of $3,023. The annual cost of insurance for EHS staff is $98,551. The total non-federal for the ermanent p COLA, ARRA COLA and ARRA Quality Improvement is $10,921 and all will be attributed to health insurance. Eagle County Government's Human Resources Department completes a market survey every other year to assure competitiveness of salaries. The last market survey was completed in 2008. l/Remainder of this page intentionally left blank I/ 2 Eagle County Early Head Start 2009 COLA and QI funds 08CH0149 Budget Justification for COLA - ARRA 1.84% $7,272 a. Personnel (object class 6a) Position Current Annual Revised wl Cola Fed Cost Federal Non- Non- cost to EHS 1.84% award ARRA FTE fed fed includes COLA date for 12 COLA cost FTE 3.06% months 1.84% Disabilities, Education & Early Childhood Development Cord, home visitor su ervisor $ 39,284 $ 40,007 $ 723 0.55 0 0 Family Services Cord, Community Partnership Coordinator, home visitor supervisor 30 611 $ 31 175 $ 5 $ 63 0.5 0 0 Health Coordinator $ 26,837 $ 27,331 $ 494 0.35 0 0 Home Visitors $ ~ 173,496 $ 176,688 $ 3,192 4.5 0 0 Director $ 34,624 $ 35,261 $ 637 0.4 0 0 Program Assistant -assist @ Group Socializations $ 7,718 $ 7,859 $ 142 0.03 0 0 Home visitor positions (used to offset the higher costs of salaries in a resort mountain community) 0 0 $ 743 0 0 0 TOTAL $ 312,570 $ 318,321 $ 6,494 6.33 0 0 b. Fringe Benefits (Object class 6b) Fringe Benefit Fed Cost Non-fed cost 1. Social Security (FICA), State disabilit unem to ment 7.65% Y~ Y ( ) $ 436 0 2. Health/DentaULife Ins 0 $ 1,818 3. Retirement (6%) $ 342 0 Total Frin a Benefit $ 778 $ 1,81$ SUMMARY: Item Fed Cost ~ Non-fed cost TOTAL Personnel $ 6,494 0 $ 10,843 Fringe Benefits $ 778 $ 1,818. $ 4,273 Total ~ $ 7,272 $ 1,818 Total Fed & Non~fed ~ $ 9 090 Eagle County Early Head Start 2009 COLA and QI funds 08CH0149 Budget Narrative for COLA - ARRA 1.84 % $7,272 These funds will be available fora 12-month period effective with the award. They will not be permanent. Staff will sign a statement to the effect that this COLA will be awarded fora 12 month period and cease at the end of the period. If the County awards a COLA increase for all County employees, Early Head Start ("EHS") will not receive the County. increase unless it is greater than 4.9% on each individual's salary supported by EHS. a. Personnel -All EHS staff will receive a 1.84% percent cost of living adjustment to that part of each individual's salary that is supported by EHS funds. $794 will be used to offset the. higher costs of home visitor salaries in a resort mountain community. The total federal costs for personnel are $6,494. No non-federal share. b. Fringe Benefits In addition to mandatory benefits, EHS provides for EHS employees health, dental, vision coverage and life insurance for individuals and families. The avera e cost of g coverage is $22,283 per employee. Retirement benefits begin after one full month of employment. Eagle County retirement contribution is 6% of gross salary. The total federal cost for benefits is $778. The grantee, Eagle County Government, rovides 100% p health insurance for EHS employees and this will be used to meet the non-federal cost $1,818. l/Remainder of this page intentionally left blank 11 4 Eagle County Early Head Start 2009 COLA and QI funds 08CH0149 Budget Justification for ARRA Quality Improvement $24,319 ARRA Quality Improvement Federal Non-Fed TOTAL Funds ~ Funds Part A - h. Other (Object class 6h) (5)(A)ii. improve staff qualifications & assist with the implementation of career development programs for staff that support ongoing . improvement of their skills and expertise Child Development Credential (CDA) for 5 home visitor staff x $325 ap lication fee = $1625 $ 1,625 0 $ 1,625 University of Cincinnati 6 credits x 5 semesters x $648/3hr/credit = $6,480 - $3,000 will be paid by Eagle County HR as employee benefit. $555 for books/lab fees/materials. Total cost - $7,035 $ 4,035 0 $ 4,035 Babies Can't wait -product & training to support professional development insocial-emotional area $ 6,500 0 $ 6,500 Sub-tof Park A ~ $ ,: , 1~,1~~~ 0 $ 1~1f1~ Part B (5)(B)i. f. Contractual (Object class 6f) Expand mental health counseling 13 hours x $75 = $1,000 $ 1,000 0 $ 1,000 (5)(B)ii. a. Personnel (object class 6a) 2 Group Social program assistants x $15/hr x 4 hr/group x 22 additional groups/yr = $2,640 e. Supplies (Object class 6e) Group Socialization - food - $70/group x 22 groups = $1,540; Supplies -for art, sensory tub, toys...= $220 $ 4,400 0 $ 4,400 (5)(B)ii. h. Other (Object class 6h) Playground $ 2,759 0 $ 2,759 enhancements (5)(B)vi. e. Supplies (Object class 6e) Community wide strategic planning and needs assessment - consultant cost $100 x 40 hours $ 4,000 0 $ 4,000 Subtotal Part B~ $ 12,15 - .~ $ 121a~ b. Fringe Benefits. (Object class 6b) - 0 $6,080 $ 6 080 HealthlDental/Lifems Total _ $ 24,31 $b,080 $ 30,39 To~.l Fed & Non-fed 3,399 5 Eagle County Early Head Start 2009 COLA and QI funds 08CH0149 Quality Improvement Narrative This one-time funding is broken into two parts and is awarded for approximately a seventeen month period from the award notification through September 2010. Pa_t A: (5)(A)ii. EHS will use 50 percent of quality improvement funds to improve staff qualifications including attainment of early childhood credentials and college degrees. Because this is educational attainment, there is no associated salary increases. No additional staff will be required. Increasing staff educational ievels determined to be the best use of this allocation to improve the quality of services provided to children and families. All of Part A is in h. Other (Object class 6h~. Child Development Credential ("CDA") -budget $1,625 - Quality Improvement area: (5)(A}ii. - Current situation: Current education levels of the eight EHS home visitors (4.5 FTE) include two with Associate of Arts -Early Childhood Education /Family Development (AA}, one with bilingual CDA and four ready to be evaluated for bilingual CDA. One position is currently vacant and the program anticipates that. when hired this staff will need to attain a CDA. - Proposal: To pay the application fee ($325) for five staff to obtain their CDA credential. - How current level of service will increase: Current level of service will not increase. Home visitors with a CDA demonstrate their ability to nurture children's physical, social, emotional, and intellectual growth in child development framework. University of Cincinnati -budget $7,035 - Quality Improvement area: (5)(A)ii. - Current situation: Bilingual Home visitor with CDA credential seeks associate degree in Early Childhood. - Proposal: enroll in University of Cincinnati online program for Early Childhood Education associate degree program in Spanish. Home visitor will enroll in 6 credits/semester for 5 semesters times $648/3hr/credit = $6,480. $555 as been allowed for books/lab fees/materials. Total cost is $7,035. Federal cost is $4,035. $3,000 will be paid by Eagle County Human Resources as an employee benefit and will not be counted as non-federal match. - How current level of service will increase: Current level of service will not increase. Increasing staff early childhood education will impact the quality of services provided. Babies. Can't wait -budget $6,500 - Quality Improvement area: (S)(A)ii. - Current situation: same as Child Development Credential above. 6 Eagle County Early Head Start 2009 COLA and QI funds 08CH0149 - Proposal: To encourage the continued professional development of home visitors and enhance the practice of relationship based, home visitation services and . positive parent-child attachments we would bring the "Babies Can't Wait" training to our staff. A trainer would provide intensive 3 day training in Eagle County for the entire staff incorporating EHS Performance Standards, Information Memorandums and best practices as developed by the Program for Infant and Toddler Care WestEd program. Much of the staff training is conducted by the education coordinator and the home visitors can benefit from the perspective of a different "voice." - How current level of service will increase: new techniques will enhance practice. Pa__rt B: Remaining quality improvement funds $12,159 will be used for one time funding opportunity. f. Contractual (Object class 6~ Mental Health Counseling -budget $1,000 - Quality improvement area: (5)(B)i. - Current situation: 94% of enrolled family's primary language is Spanish. Several community organizations have been trying to hire a Spanish speaking mental health counselor for more than three years. At this time there is not any community or private mental health providers that can serve our families in their native language. However, we have a mental health consultant that has worked with our program for six years and works very well in collaboration with our Home Visitors and Spanish speaking families. - Proposal: To add thirteen hours of mental health consultation to be provided to staff and families. - Additional staff needed: no additional staff required. - How current level of service will increase: Will increase mental health consultation contract by thirteen hours. a. Personnel (object class 6a) e. Supplies (Object class 6e) - Group Socializations - $4,400 - Quality improvement area: (5)(B)ii - Current situation: Our Home visitation program for 45 families offers four group socializations per month (2 in El Jebel and 2 in Edwards). The Edwards group socialization attendance has increased to an average of 12-14 families per day for the past six months. With many fathers out of work and attending the groups, there are often 14-16 parents in addition ~to children and staff present for groups.. Though we are not exceeding square footage requirements, we know groups are more appropriate with 6-10 parents. - Proposal: Receive support to add two additional groups per month. The program would set aside two times per month for group socialization for families from the Gypsum and Eagle areas and two times per month for families in the Avon and. 7 Eagle County Early Head Start 2009 COLA and QI funds 08CH0149 Edwards's area (with flexibility to meet family's needs). Each home visitor would be responsible for preparing, facilitating and rovidin trans ortation for p g p two groups per month with the support of two program assistants. The program assistants provide assistance with cleaning, set up, food preparation, sibling care, etc. Program assistants are provided training by educational coordinator. Funding would be for salaries of the two assistants, food and supplies. - Additional staff needed:~Two part-time group assistants or provide current assistants with additional hours. - How current level of service will increase: additional 22 group socialization per year. ITEM DETAIL COST 2 GS helpers $15/hr x 4/hr/group x 22 groups x 2 helpers 240 Food 70/group x 22 groups 1540 Supplies For art, sensory tub, toys... 220. -. TOTAL: $4400. e. Supplies (Object class 6e) Playground enhancements - $2,759 - Quality improvement area: ii - Current situation: The program moved to a new campus in August, 2008 that consolidated EHS offices, group socialization indoor and outdoor space and meeting room in one location. When the playground was moved to the new site, much of the existing playground equipment was moved and installed- includin g the shade awning, rubber mats for playground surfacing, toddler climber, tables, benches., sandbox and miscellaneous outdoor to s, The new la rounds ace Y P yg p needs enhancement of activities as well as the replacement of some equipment. Plans are to double the number of group socializations offered at our site because of increased demand for groups by parents. Most of the children enrolled in EHS live in trailer parks without opportunity for outdoor lay and look forward to their p outdoor play at group socializations.. - Proposal: We would like to improve the new playground with a soft mat area that can be used for infants, a playhouse for dramatic play, a music area and install artificial turf in a small area that is currently dirt for free play with art easels on the fence, etc.. - Additional staff needed: none - How current level of service will increase: More appropriate space for infants to play in outside classroom. 8 Eagle County Early Head Start 2009 COLA and QI funds 08CH0149 . lay house for dramatic play 600.00 Interlocking mats for infant area 64.00 rtifical turf for part of oddler layground 1500.0 Outdoor music station 595.00 TOTAL: ~ 2759.00 f. Contractual (abject class 6f) Community wide strategic planning and. needs assessment - $4,000 - Quality improvement area: vi. - Current situation: in 2005-Ob, an extensive Community Assessment focused on all areas of Early Childhood funded with a $80,000 grant by Eagle County government. This resulted in the development of BrightStart, a community collaboration to support Early Childhood activities and financially supported by the County and community donations. V'~ith the many changes from the focus on Early Childhood. in our community to the many economic changes, the time has come for another thorough assessment. - Proposal: Hire a consultant to produce a community assessment. and develop a strategic plan in partnership with Eagle County Early Childhood Services, BrightStart and the Eagle County School District Head Start program. The assessment and strategic plans must include a focus on children from immigrant families and with limited English proficiency, children in the child welfare system, homeless families, and children from families in crisis. - Additional staff needed: no additional staff needed. Consultant to be hired for 40 hours at $100/hour. - How current level of service will increase: Strategic planning to better meet the needs of families. Summary of Quality improvement: Total federal costs are $24,319. Total non-federal costs are $6;080 and attributed to health insurance for staff. See age p 2. 9 Eagle County Early Head Start 2009 COLA and QI funds 08CH0149 Summary of entire proposal including Permanent COLA, ARRA COLA and ARRA QI: Total estimated non-federal costs are $10,921 and attributed to health insurance for staff. Total estimated federal costs are $43,684. Total estimated funding: $54,605 T in Summary: Object Class Categories EHS Permanent COLA EHS ARRA COLA EHS QI Non-Fed TOTAL a. Personnel $ 10,843 $ 6,494 $ 2,640 19 977 $ , b. Fringe .Benefits $ 1,250 $ 778 $ 10,921 $ 12,949 e. Supplies 0 0 $ 4,519. $ 4,519 f. Contractual 0 0 $ 5,000 $ 5,000 h. Other __ 0 0 $ 12,160 12160 $ , ~.~ . . ~ _ ~ ~~. ,cos ~OTA~ Fed X4,6115 10 .-' ~ ~~ x ~ ~., ~L S~„ Qig~t;-, Kam',.. TERM SHEET ~,'H'y a ~3 ~~~ ~ ~ Application for Federal Assistance for r 4 ~~ Early Head Start ARRA COLA and Quality Improvement 1) Requested hearing date: May 12, 2009 This is a time sensitive ARRA application, Proposals are due by May 16, 2009. Turn around time is 30 days from notification (April 16, 2009). 2) For County Manager signature: No 3) Requesting department: Health & Human Services -Children & Families Services 4) T=: Application for Federal Assistance for Early Head Start ARRA COLA and Quality Improvement 5) Check one: Consent: X On the Record: 6) Staff submitting: Jennie Wahrer, Asst. Director Children & Family Services X2604 7) Pur ose: Approval to apply for and accept funds from the American Recovery and Reinvestment Act (ARRA) for: 1) a Cost of Living Adjustment (COLA) for Early Head Start employees; and 2) Quality Improvement funds to be used for improving EHS programs and services. 8) Schedule: Permanent COLA: January 1-December 31, 2009. ARRA COLA and Quality Improvement: July 1, 2009 -September 30, 2010. 9) Financial considerations: The total award amount is $43,684 and requires a 20°10 non-federal match of $10,921. Since the non-federal share can be cash and/or in-kind, no county funding is needed. County~provided health insurance for EHS employees will be used to meet the non-federal match requirement. 9) Other: BoCC approved this proposal at the Work Session Meeting April 27, 2009. p~~~ ~~~~ ~~' ~ _ ~_ y..~.~.. ~a~le County Attorney's Office Subi~~ittc~ by Jennie Wabrcr agle County Commissioners' Qi~ice