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HomeMy WebLinkAboutC09-139 Solid Waste Management Grant Agreement� . .^ ~~ ~ � ....... ' ` SOLID WASTE MANAGEMENT GRANT GRANT AGREEMENT between Eagle County Government and UNITED STATES DEPARTMENT OF AGRICULTURE RURAL DEVELOPMENT RU8 Guide 1775'1 Page 1 N ^` ^' RU8 Guide 1775-1 Page 2 Table of-Contents Section Page 1 Terms ........................ ' =="==o ---------------------------..._----8 ' ' 2. Allbwci'be Costs' ............ ................................ _^---..—..------._—__1—..�,`_..___5' ` ' 3..` 'Use ofFunda--'_^^..�-~----..---------.-----.../--^�,.--.,--5 '- - 4^ Travel ` - ' ' ` -----'--^^-----'----'------`-----------------.---.5 5. ` ,mxnm,nuo-----------_------.-----------------.--.."'...--..5 6. Pe' nnanoeRaoortReouireme ! ----------------------.`---`—.....~—^'6 7. Financial Management ................................................................................................................ 7 8. Retention and, access of records ................................................................................................... 7 ' 9. Audits .................................................................. 10 Program |noon�o ' ` -" ----------------------------------------.. 8 11' Prior Approval Requirements --------_-----------------------._.S 12. No Cost Extensions --_---------~---------------------_---..8 13. Property Standards ................... ................................................................................................... g 14. Equipment ................................................................................................................................... 1O 15. Supplies and Expendable ----------_---^--_----_-------- 10 18 Intangible proparty — ' 10 17. Cost sharing ................................................................................................................................ 11 18. Suspension or Termination ........................................................................................... .............. 12 19. Appeal .......................................................................................................................................... 12 20. Publications ................................................................................................................................. 12 21 ��i| Rights Requirements � '. , n�---------.-------_--------------.----13 RUS Guide 1775 -1 Page 3 Solid Waste Management Grant Agreement United-States Department of Agriculture Utilities Programs This Agreement is between Eagle County Government, (grantee)_and the United, of America acting through the Utilities Programs (Grantor or Agency). The Grantee shall provide technical assistance, training, services and /or funding for a project, or activity under the Solid Waste Management Grant Program at an estimated cost of The Grantee shall finance $ of these costs through cash and in -kind contributions. The Grantor agrees to award a grant in a sum not to exceed $100,000 to the Grantee. The grant period will be for 12 months, beginning date, year, and ending date, year. The Agreement shall be effective on the date of grant approval. The Grantor shall make the grant to the Grantee under authority of Section 306(a)(14)(A) of the Consolidated Farm and Rural Development Act, 7 USC 1926(a), as amended, for the purpose of defraying technical assistance and training costs as permitted by applicable Agency regulations. 1. General Terms (a) The Grantee has full responsibility for the conduct of the project or activity supported under this grant and for adherence to the grant conditions. The Grantee shall provide technical assistance, training, and services set out in the Scope of Work (Scope). (b) The Grantee is responsible for managing and monitoring each project, program, subaward, function, or activity supported by the grant. (c) The purpose and Scope for which this grant is made shall not duplicate programs for which monies have been received, are committed, or are applied for from other sources, public and private. (d) Grant funds shall not be used to replace any financial support previously provided or assured from any other source. The Grantee agrees that the general level of expenditure by the Grantee for the benefit of the program area or the program covered by this Agreement shall be maintained and not reduced as a result of the Federal -share funds received under this grant. (e) The following items are incorporated in the Grant Agreement: (1) The grant approval letter, (2) The Scope of Work for the project. (Attachment .1) (3) The budget, which indicates the amounts, by categories of expense, on which the Grantor has based its support; (Attachment 2) (f) This award is based on an application submitted to, and approved by, the RUS and is subject to the terms and conditions incorporated either directly or by reference in the following: RUS Guide 1775 -1 Page 4 (1) Grant.-program legislation cited above. (2) Grant program regulation in Title 7, Code of Federal Regulations, Part 1775 (7 CFR 1(75).: (.3) Grant Agreement. (4) OMB Circular A -110, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non - Profit Organizations," as applicable, and implemented by USDA in 7 CFR Part, 3019. (5) 7 CFR Part 3016, (the USDA Common Rule implementing OMB Circular A -102) for State and local governments, as applicable. In the event there are conflicting or otherwise inconsistent policies applicable to the grant, the above order of precedence shall prevail. (g) This Agreement is subject to current Grantor regulations and any future regulations not inconsistent with the express terms contained in this agreement. (h) By accepting this grant, the Grantee agrees to: (1) Comply with the applicable Federal requirements for grants, all applicable laws, regulations, Executive Orders, and other generally applicable requirements, which are incorporated in this Agreement by reference, and specifically set forth in statutory provisions. (2) Manage prudently all expenditures and actions affecting the grant. Documentation for each expenditure must reflect appropriate organizational reviews or approvals which should be made in advance of the action. (i) The Grantor, will assist Grantee, within available appropriations, with any assistance the Grantor deems appropriate in planning the project. (j) The grantee's submission of fraudulent information or failure to comply with applicable requirements- of the grant may cause the Grantor to take one or more enforcement actions. The Grantor will undertake any such action in accordance with applicable statutes, regulations, and policies, and will generally afford the Grantee an opportunity to correct the deficiencies before taking enforcement action. The Grantor may exercise options available to it, including, but not limited to: (1) Collection of funds the Grantor has paid the Grantee, considered as debt. Debts may esult from disallowances, recovery of funds, unobligated balances, or other circumstances. The rantee will repay the principal amount of the debt with interest accruing on any delinquent amount, computed from the original notification date to the Grantee of the indebtedness. The interest rate will be at the market rate for Water and Waste Disposal Program loans in effect on that date. (2) Temporary withholding of payment or other actions specified at 7 CFR Part 3016 or OMB Circular A -110, as applicable, (3) Suspension or debarment under 7 CFR Part 3017, and (4) Other available legal remedies, including civil action under 7 CFR Part 1, Subp6rt L. RUS Guide 1775 -1 Page 5 2. . Allowable Costs (a) Allowability of costs and cost allocation methods for work performed under this grant will be determined in accordance- with the applicable Federal cost principles in effect*on the effective date of this grant. The Federal cost principles, as applicable, are contained in: (1) OMB Circular A-21 "Cost Principles for Educational Institutions," for both public and private institutions of higher education; (2) OMB Circular.A -87, "Cost Principles for State, Local and Indian Tribal Governments; (3) OMB Circular A -122, Cost Principles for Non - Profit Organizations," for other non- profit organizations, except those organizations specifically exempted by the Circular. (b) Compensation for employees engaged in work under this grant will be considered reasonable to the extent that such compensation: (1) is consistent with that paid for similar work in the organization's other activities. (2) Is comparable to that paid for similar work in the labor markets in which the organization competes for the kind employees involved but not found in other activities of the organization. 3. Restricted Use of Funds (a) Grant funds may not be used to pay any expenses prohibited under RUS Instruction 1775, subpart A. Examples of restricted uses are costs of matching funds for other Federal grants; construction, personal gifts (e.g., t- shirts, buttons, and hats), entertainment, advertising and public relations for fund - raising or promoting the organization, litigation, lobbying, intervention in Federal regulatory or adjudicatory proceedings, suing the Federal Government or any government entities. 4. Travel (a) Travel costs incurred by employees and officers must be attributed directly to specific work under the grant or in the normal course of administration of the organization. Such costs will be subject to the travel policies of the Grantee's organization. If the Grantee organization does not have a written policy for travel costs, the Federal Travel Regulation (FTR) will apply in determining the rates and amounts charged to the grant. The FTR contains the rates and amounts for travel expenses, subsistence expenses, and mileage allowances. It is contained in 41 Code of Federal Regulations (CFR), Chapters 300 through 304. 5. Payments (a) The Grantee should use the reimbursement method for requesting and receiving payments under the grant. The Standard Form (SF) 270, "Request for Advance or Reimbursement," will be submitted to the Agency to request payments. The Grantee will receive payments under this grant through electronic fund transfers (EFT) by the Automated Clearing House Payment System. The Agency will make payments within 30 days after receipt of the billing, unless the billing is improper. (b) Payment for proper charges will not be withheld during the project period unless: RUS Guide 1775 -1 Page 6 -(1) The Grantee has failed to comply with project objectives, terms and conditions of the Agreement or Federal reporting requirements, or (2) The Grantee is delinquent on a debt to the United States as defined in OMB Circular A -129, "Managing Federal Credit Programs." The Grantee will be informed that payments shall not be made for obligations incurred after a specified date until the conditions are corrected or indebtedness to the Federal Government is liquidated. (c) Interest earned on grant funds deposited in interest bearing accounts will be subject to the following conditions as applicable: (1) State and local governments. The Grantee may retain interest amounts up to $100 for administrative expenses. All other interest amounts must be remitted at least quarterly to the U.S. Department of Agriculture, Utilities Programs, Attention: Assistant Administrator, Water and Environmental Programs, Washington, DC 20250 -1548. American Indian tribes are exempt from this requirement under the Indian Self- Determination Act (23 U.S.C. 450). (2) -Institutions may retain interest amount must be remitted annually 1 Management System, Roc' transfer (EFT). 6. Performance Rep (a) The Grantee % become known. Significan the aictivities supported un( (1) Problems, to meet the objective of the contemplated, and any asc. (2) Favorable goals sooner or at less cos planned. tions. The Grantee er interest amounts ;, Payment electronic fund c ents as soon as they iificant impact upon iy affect the ability to of the action taken or me schedules and ;suits than originally (b) The Grantee will submit to the Agency a narrative project performance report and Standard Form 269A, Financial Status Report, within 30 days after each quarter ends. Period Date Due (c) The Grantee will submit a Final Project Report, which may serve as the last quarterly report. Final performance reports are due 90 calendar days after the expiration or termination of the grant. Due Date RUS Guide 1775 -1 Page 7 (d) The Agency may. make site, visits as needed. 7. Financial Management (a) The Grantee will establish and maintain financial management and recordkeeping systems in accordance with applicable Federal regulations. The financial management systems will include: (1) Accurate, current, and complete disclosure of the financial results of each project or program. Financial reporting will be on an accrual basis. (2) Records which identify adequately the source and application of funds for grant - supported activities. (3) Comparison of outlays with budget amounts for the grant award. The inability to process information in accordance with Federal requirements could result in a requirement to return funds that have not been accounted for properly. (4) Accounting records supported by source documentation. (5) Effective control over and accountability for all funds, property, and other assets. Grantees shall adequately safeguard all such assets and shall assure that they are used solely for authorized purposes. (6) Adequate fidelity bond coverage to protect the Federal Government's interest, where applicable. 8. Retention and access of records (a) To retain financial records, supporting documents, and all other records pertinent to the grant for a period of three years from the date of submission of the final project and expenditure reports. The only exceptions are as follows: (1) If any litigation, claim, or audit is started before the expiration of the three years, the records will be retained until all litigation, claims, or audit findings have been resolved. (2) Records for equipment acquired with grant funds shall be retained for three years after final disposition. (b) The Agency has the right of timely and unrestricted access to any books, documents, papers, or other records pertinent to the grant in order to make audit, examination, excerpts, and transcripts. The right of access will last as long as the records are retained. 9. Audits (a) The Grantee shall provide an audit report or financial management report in accordance with RUS Instruction 1775, Section.21, subject to the audit requirements under the Single Audit Act Amendments of 1996 and OMB Circular A -133. "Audits of States, Local Governments, and Non - Profit Organizations." RUS Guide 1775 -1 Page 8 10. i Program Income (a).,-Program income earned during the project period will be retained by the Grantee'and­ deducted'. from th,e..total `allowable costs to determine the net allowable costs on which the. Federa` shar of -costs ibased. Program income which the Grantee did not anticipate at the time of the gran will ber used to reduce the Agency and Grantee contributions rather than to increase the fund committed to the project. (1) Costs incident to the generation of program income may be deducted from gross income to determine program income, provided these costs have not been charged to the grant. (2) Proceeds from the sale of property shall be handled in accordance with the requirements of the Property Standards in OMB Circular A -102 or A -110. (3) Grantee will have no obligation to the Federal Government regarding program income earned after the end of the project period or from license fees and royalties for copyrighted material produced under the grant. 11. Prior Approval Requirements (a) The grantee will report changes in budget and program plans and request prior approvals for budget and program plan revisions. (b) The grantee will requestWritten prior.approval from the Agency approval official for one or more of the following program or budget related reasons: delivered. (1) Change in the project or program's scope, objective, or proposed service to be (2) Change of key project personnel overseeing the project or program. (3) Absence of more than three months or a 25 percent reduction in time devoted to the project by the project director, manager, coordinator, or key personnel. (4) Transfer of funds between direct and indirect budgeted costs. (5) Transfer of funds among direct cost categories for grants exceeding $100,000 and the cumulative amount of such transfers exceeds or is expected to exceed 10 percent of the total budget as last approved by the Agency. Transfers for purposes other than those consistent with the approved Scope will not be authorized. (6) Transfer of funds for training to other cost categories. (7) Inclusion of costs requiring prior approval in accordance with OMB Circular A -21, "Cost Principles for Educational Institutions;" OMB Circular A -87, "Cost Principles for State and Local Governments and Indian Tribal Government;" and OMB Circular A -122, "Cost Principles for Non - Profit Organizations," as applicable. (8) The subaward, transfer, or contracting out of any work under the grant, which has not been approved in the initial budget. This provision does not apply to the purchase of suppli�s, material, equipment or general support services. (9) Any change in the project period to accomplish the stated objectives of the project. 0 RUS Guide 1775 -1 Page 9 (c) Requests for prior approval maybe,- submitted electronically to the Agency. (d) -Grantee will request written -prior .approval from the Agency approval official before implementing any significant project changes or expending grant funds relating to the changes. (e) Grantee may incur- pre-award.-costs within .the 90 calendar days preceding the approval date of the grant with prior approval -from the .Agency. The grantee makes pre -award expenditures at its own risk. The Agency ins under no. obligation to reimburse such-costs if; for any reason, the grantee does not receive a grant, the grant is less than anticipated, or the grant is inadequate to cover such pre -award costs. (f) Grantee will notify the Agency promptly in. writing whenever grant funds are expected to exceed Grantee's needs for the project period by more than $5,000 or five percent of the grant, whichever is greater. m (g) Grantee may use the budget forms that were used in the application or a letter when requesting approval for budget revisions. (h) Grantee may _submit requests electronically (facsimile or electronic mail) or in writing. (i) Grantee will normally be notified within 30 calendar days of receipt of the request for revision whether the request is approved. If the request is still under consideration at the end of the 30 days, the Agency will inform the Grantee in writing of the date the decision may be expected. 12. No Cost Extensions (a) The Grantee may initiate a one -time extension of the expiration date of the grant up to 12 months if additional time beyond the established expiration date is required to assure completion of the Scope or objectives within the-funds already made available. The Agency will not approve an extension if the following conditions apply: (1) The extension requires additional Federal funds. (2) The extension involves any change in the approved objectives or scope of the project. (b) For one -time extensions, the grantee may notify the Agency electronically by facsimile or electronic mail or in writing. The notification must provide supporting reasons for the extension and the revised extension date at least 10 days before the expiration date specified in the grant. (c) This one -time extension may. not be exercised merely for the purpose of using unobligated balances. 13. Property Standards (a) The Grantee is responsible for compliance with property standards identified in OMB Circular A -110, Section .34 or 7 CFR 3016, section .30, as applicable. The Grantee will maintain a property management system which, at a minimum, meets the requirements of OMB Circular A- 110 , as applicable. The Grantee also will establish written procedures for procurement of supplies and other expendable property, equipment and other services with grant funds in accordance with OMB Circular A -102 or A -110. RUS Guide 1775 -1 Page 10 14. Equipment (a) Title to equipment purchased with grant funds will vest in the Grantee, subject to conditions set out in OMB Circular A -102 or,A =1 X10. 'E quipmnt means an article of non- expendable, tangible personal property having 'a useful ~life of more than one year and an acquisition cost which equals or exceeds''$5',000: (b) Grantee may purchase furniture and office equipment only if specifically approved in the Scope. Approval will be given only when Grantee demonstrates that purchase is necessary to complete the program for which the grant is established. Commercial purchase under these circumstances will be approved only after consideration of Federal supply sources.'' (c) The recipient will use the equipment in the project or program for which it was acquired as long as needed, whether or not the*project or program continues to be supported by Agency funds. The property may not be encumbered without the Agency's approval. (d) When the equipment is no longer needed for the original project, the equipment may be used for other activities sponsored by the Agency and if no such activities exist, then equipment may be used for activities sponsored by other Federal agencies. The- use and dispolition of equipment will be handled in accordance with OMB Circulars A -102 or A -110, as applicable. (e) For Equipment with a current per unit fair market value less than $5,000, the Grantee may retain the equipment for other uses, sell it, or dispose of it without compensation to the Agency. For items having an acquisition cost of $5,000 or more, the standards identified in OMB Circular A -110, Section .34(g), or 7 CFR 3016.32(e) will be used. [Disposition] (f) The Agency may reserve the right to transfer title to the Federal Government or a third party named by the Agency. In cases where the Agency elects to transfer the title, it will issue disposition instructions within 120 calendar days after receipt of a final inventory, listing all equipment acquired with grant funds and federally -owned equipment. 15. Supplies and Expendable Property (a) Title to supplies and other expendable property will vest in the Grantee upon acquisition. At the project completion or grant expiration, the Grantee may retain or sell an inventory of unused supplies: (1) If the inventory is less than $5,000, without further obligation to the Agency. .(2) if the inventory is $5,000 or greater and is not needed for any other federally - spons red project or program, the Grantee will compensate the Federal Government for its share.! 16. Intangible Property (a) Title to intangible property acquired under the grant will vest in the Grantee upon acquisition. (b) Copyrights. The Grantee may copyright any work that is subject to copyright and is produd.,ed in the performance of work under this grant. The Agency reserves a royalty -free, nonex lusive, and irrevocable right to: RUS Guide 1775 -1 Page 11 (1)� Obtain, reproduce, publish, or otherwise use the work for Federal purposes and (2) Authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. .(c) Grantee shall use intangible property for the originally authorized purpose an-d shall not encumber it without approval from the Agency. When no longer needed for the originally- authorized purpose, disposition will occur as outlined in OMB Circular A -102 or A -110. 17. Cost sharing (a) The Grantee must maintain records of all project costs that are claimed by the Grantee as cost - sharing. (b) All contributions, including cash and third party in -kind, shall be accepted as part of the Grantee's cost sharing or matching when such contributions meet the following criteria: (1) Are verifiable from the Grantee's records. (2) Are not included as contributions for any other federally- assisted project or program. (3) Are necessary and reasonable for proper and efficient accomplishment of project or program objectives. (4) Are allowable under the applicable cost principles. (5) Are not paid by the Federal Government under another award, except where authorized by Federal statute to be used for cost sharing or matching. (6) Are provided for in the approved budget when required by the Agency. (7) Conform to other provisions of OMB Circular A -110 and 7 CFR 3016.24, as applicable. (c) Third -party in -kind contributions mean property or services which benefit the project or program under this grant and which are contributed by non - Federal third parties without charge to the Grantee. (d) The Grantee must document the basis for determining the valuation for in -kind contributions from third parties. These records are subject to audit by the Agency. If the Agency determines that the valuation is deficient, the Grantee must secure replacement contributions as a condition for further disbursements of Agency grant funds. (e) If the grantee becomes aware that it may be unable to provide the contributions of at least the amount identified in the approved budget for the grant it should: (1) Provide written notice to the Agency of the situation; (2) Indicate steps it plans to take to secure replacement contributions, and RUS Guide 1775 -1 Page 12 (3) Indicate the plans it has to either continue :or phase out the project in the abs nce of contributions. 18. Suspension or.Termination (a) The grant may be terminated in whole or in part in any of the following situations: (1) By the Agency if Grantee materially fails to comply with the terms and conditions of this Agreement. The Agency shall promptly notify the Grantee in writing of the determination and .the reasons for the termination, together with the effective date. Grants can, be terminated for cause, such as: failure to use funds for authorized purposes, poor or no progress, untimely reports, and failure to properly account for expenditures or property. (2) By the Agency and the Grantee by mutual agreement, in which case, the two parties will agree upon termination conditions, including the effective date and, in the case of partial terminations, the portion to be terminated. (3) By the Grantee upon written notification to the grant approval official setting forth the reasons for such action, the effective date, and in the case of partial termination, the portion to be suspended or terminated. If the Agency determines that the reduced or modified portion of the grant will not accomplish the purposes for which the grant was made, it may terminate the entire grant (b) The Grantee will not incur new obligations after the effective date of a suspension or termination unless the Agency expressly authorizes the costs. The Agency will allow costs for the Federal share of obligations incurred, if the costs were properly incurred by the Grantee before the effective date of the suspension or termination and the Grantee could not reasonably avoid or eliminate them. Disposition of expendable and non - expendable property will be in accordance with the standards of Sections 14(d), (e) and (f) of this Agreement. 19. Appeal (a) The Grantee may appeal certain adverse post -award administrative decisions made by the Grantor. Any appeal shall be made under 7 CFR Part 11. 20. Publications (a) The Grantee shall place an acknowledgment of RUS support and a disclaimer: (1) In any publication (including World Wide Web pages) of any material based on or developed under this project. (2) During all news media interviews, including popular media such as radio, television, and news magazines. (b) The acknowledgement shall be in the following terms: "This material is based upon work supported under a grant by the Utilities Programs, United States Department of Agriculture." The di sclaimer shall be "Any opinions, findings, and conclusions or recommendations expressed in this material are solely the responsibility of the authors and do not necessarily represent the officia views of the Utilities Programs." Attesting Signature: Revised 08 -22 -07 Grantee Eagle County Government r By vY`,Xl� (Title) Grantor UNITED STATES OF AMERICA UTILITIES PROGRAMS By RUS Guide 1775 -1 Page 14 Director, Business and Community Programs (Title) RUS Guide 1775 -1 Page 13 (c) The Grantee shall place the following non - discrimination clause on the front cover of publ cations: "(Name of Grantee) is an equal opportunity provider and employer" in print. no sma ler than the text. (d) The Grantee shall submit one copies of every publication of material written or published under this grant to the Grantor. 21. Civil Rights Requirements (a) The grant and any program assisted by the grant are subject to the provisions of: (1) Title VI of the Civil Rights Act of 1964, (2) Title IX of the Education Amendments of 1972, (3) Section 504 of the Rehabilitation Act of 1973, as amended, (4) the Age Discrimination Act of 1975, and (5) Form RD 400 -1, "Equal Opportunity Agreement," and Form RD 400 -41 "Assurance Agreement," which the Grantee has filed with the Agency. 22. Availability of Information (a) The Grantee shall release to the public all non - confidential information resulting from grant activities. Grantee on U N00 A (-) I - , has caused this agreement to be executed by its duly authorized and attested and its corporate seal affixed by its duly authorized... , �USDA �� Rurai ' Development United States Department of Agriculture Rural Development April 24, 2009 Eagle County Government Solid Waste & Recycling Manager P.O. Box 250 Eagle, Colorado 81631 Dear Mr. Rasnic: Your application for the fiscal year `09 Solid Waste Management Program in the amount of $100,000 is complete and eligible for funding. We are enclosing the Grant Agreement and other forms that must be completed and returned so we can proceed with our recommendations for grant approval. Please refer to the checklist of items that must be returned. Before signing and dating the Grant Agreement we suggest that you: 4 • Check the Federal dollar amount awarded. 0 Check your share of project costs. • Check the project and budget periods. 0 Check the approved budget category amounts. Sign and date the Grant Agreement and the "Request for Obligation of Funds." Return the two originals to us. Please note that the Grant Agreement contains the terms and conditions for your Solid Waste Management Grant. Certain applicable Federal administrative standards are incorporated either directly or by reference in the Grant Agreement. In accepting this grant, you agree to comply with all provisions and requirements contained in the Grant Agreement and the following: 0 OMB Circular A -110, "Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non - Profit Organizations." (OMB is the abbreviation for the Office of Management and Budget.) 655 Parfet Street, Room E100 - Lakewood, CO 80215 - (720) 544 -2929 - (720) 544 -2972 FAX Colorado Relay (800) 659 -3656 - www .rurdev.usda.gov /co /index.html Committed to the future of 'rural communities USDA is an equal opportunity provider, employer and lender. To file a complaint of discrimination write USDA, Director, Office of Civil Rights, 1400 Independence Avenue, S.W., Washington, DC 20250 -9410 or call (800)795 -3272 (voice) or (202) 720 -6382 (TDD). • 7 CFR Part 3019 - -the USDA implementation of OMB Circular A -110. (CFR is the abbreviation for the Code of Federal Regulations. • OMB Circular A -122, "Cost Principles for Non - Profit Organizations." Return the agreement and forms to us by May 8, 2009. Processing of your grant will be delayed if all items are not fully completed and returned by this date. If you have any questions about the requirements of the Grant Agreement, or the forms, please contact me at (720) 544 -2929 or robin.pulkkinen @co.usda.gov. Sincerel f. Robin Pulkkined Loan Specialist Business and Community Programs Attachments REGIONAL WASTE DIVERSION STUDY Eagle /Garfield /Pitkin Countv .4 Technical Scope of Work ,ask I - Regional Diversion Collaboration This task will support a face -to -face meeting to be held very other month in Glenwood Springs with staff and leaders from each association served by, and corking towards, the grant project (i.e., the regional waste diversion partners). These meetings will be rganlzed to: Direct project tasks to best provide needed results Review results of completed tasks Identify which regionalized management efforts have the greatest benefits Develop strategies for implementing new /expanded recyclable, yard /wood waste, special waste, and problem waste diversion programs 'ask 1 will include six regional meetings throughout the study with community staff and other interested arties. These will be facilitated by the project consultant and will include all necessary meeting Banning and follow -up materials. 'ask 2 - Waste Composition Studies This task will include a single- season waste composition study Y XCS) at each of the four landfills in the region. The purpose of the WCSs will be to: Evaluate the success of existing diversion programs by observing recyclables, organics, and special wastes that are still being placed in the waste stream Identifying those recyclables, organics, ands special wastes that should be targeted for p g new /improved diversion programs Provide hands -on waste sort training to 20 workers so they can lead future sorting efforts The WCSs will be conducted at the on -set of the Regional Waste Diversion Study, as the information g6c.,nerated will drive subsequent tasks. Each WCS will measure approximately 20 materials from about 1 samples taken from in- coming waste loads at each landfill. These loads will be selected to represent tl e relative quantities of residential, commercial, and industrial waste received at each landfill. The samples will be about 200 pounds in size, and will be sorted according to an established sorting protocol t at generally follows ASTM D 5231 -92 (reapproved 2003). Each landfill WCS will take approximately two days to conduct worker trainin g complete lete the sort p pus some set -up and break -down time. Specific sort logistics will include collaboration with. each landfill manager to isolate a safe location for sorting and management of sorted materials , plus coordination with local haulers to select and tip targeted waste loads at the sort area. T sk 2 will be supervised by the project consultant team and will utilize a combination of community staff and local labor to complete the sort activities. The grant request includes funding for the laborers 've laborers for two days at each of four landfills, sort equipment that will be -used for all four sorts (a p ecision scale, emergency eyewash and fast -aid kit); sort supplies (baskets, hand tools, shovels, rakes, Dtcember 2008 ���� / Page 15 REGIONAL WASTE DIVERSION STUDY Eagle /Garfield /Pitkin County loves) and the rental of a protective tent and sorting tables. Appendix C includes a list of WCS quipment. he WCS will be analyzed in terms of materials composition, statistical significance, landfill - specific ►mpvsition, and aggregated regional results. A short memo report will summarize the results and clude recommendations for future waste diversion activities in all three counties. ,ask 3 - Track Regional Recyclables Flow & Measure Waste Diversion There are numerous urbside and drop -site programs for collecting recyclables throughout the three counties. � The first part f this task will allow each program to be inventoried in terms of materials collected, collection iechanism (i.e., type of program, infrastructure, and containers), haulers , and disposition of collected laterials. Results will be illustrated to demonstrate the flow of recyclables throughout the region. aseline quantities of diverted materials (recyclables, yard /wood waste, special waste, and construction/ a.1,molition debris) will subsequently be estimated for the 2008 calendar year. Based on this information id the planning discussions conducted in Task 1, a region -wide ten -year waste diversion goal will be weloped. Task 3 will be completed by staff and the project consultant. It will include a tabulation and map of current recyclables flow, calculations of current diverted quantities, and establishment of a ten -year aste diversion goals) for the region. ask 4 - Public Survey on Recycling This task will build on 'a general public survey recently )mpleted by Garfield County that identified a strong desire for more recycling. The survey to be )nducted in the Regional Waste Diversion Study will encompass all three counties and will focus on .e public's desire and willingness to. recycle (possibly even a for new services). The purpose of this pay ) p p sk will be to both educate the public and assess the socio - political feasibility of additional diversion id the alternative management of problem materials. good example of information from the survey is whether the public might support new ways of ndling glass (a material with high collection and transportation costs and a limited Colorado market). ternatives the survey data might support include: ♦ Collection of glass separate from other containers so processing is not required ♦ Development, of local markets (such as crushing for roadway aggregate substitute) ♦ Elimination of glass from the recycling ltocrether gp program b Task 4 will be led and largely completed by the Town of Vail, an affiliated organization of Eagle C unty. The task will include development of survey questions, random targeting of registered voters in e ch of the three counties, letter notification of an on -line survey, and data analysis. An on -line survey service will be used. Approximately 30,000 residents will be targeted and the goal is a 5% response r c4 'te. Survey results will be summarized in a presentation to the regional waste diversion partners and community leaders, and posted on the website (to be developed in Task 7). cember 2008 Page 16 51 r rN REGIONAL WASTE DIVERSION STUDY Eagle /Garfield /Pitkin County .ask 5 - Ptoblem Materials Research This task will include a separate analysis to assess management ptions for four separate problem materials in this region. All four materials are generated in notable uantities, create nuisances at the landfills and /or can potentially be diverted to save landfill space. Each nalysis wi�l be unique as a function of the material: Construction and Demolition waste C &D ( ) - This analysis well focus on a survey of policies that have been implemented throughout the U.S. to encourage the diversion of key C &D materials. Those policies that could potentially be implemented in the re ion are likely to include a requirement for recycling plans and /or deposits tied to construction and demolition permits. Likely policies will be assessed in terms of political feasibility and implementation requirements. p q Scrap Tires - Per state regulations, residentially generated scrap tires are banned from landfill disposal. This creates the problem of managing this material in an environmentally, cost- effective manner. Few, if any, markets exist on the West Slope for scrap tires. Some landfill facilities pay outside vendors to haul the tires to recycling or shredding facilities on the Front Range. At least one other facility employs g y em p y manual labor to quarter the tires after which they are landfilled. Quantities of scrap tires accumulated by in the service area resent a management p g problem. This task will evaluate scrap tire quantities collected at the four landfills, as well as assess alternative management methods that may be feasible if the communities work together, rather than separately. Reasonable options are expected to include community partnering to hire . g a mobile shredding/chipping/splitting service and possible new local markets. Textiles -The size of the textile issue will be quantified from the WCSs. Reuse and recycling options for managing these materials will be evaluated. Markets will be limited to Colorado (e.g. rag outlets and reuse outlets) to minimize transportation costs. They will be assessed in terms of collection, processing and hauling requirements. Plastic bags - Options for reducing and recycling bags generated at local groceries will be evaluated in terms of both ways to encourage the use of re- useable bags by the public and plastic bag recycling by groceries (most large grocers currently accept used plastic bags, but the awareness of - and incentives to - the public are small enough that these programs do not stimulate significant diversion). Research will be tied to education activities in Task 7 and will consider the value of a specific outreach campaign, as well as potential policy to encourage more reuse and recycling. Oil and gas (O &G) industry waste -The size of O &G waste within the regional waste stream and diversion opportunities will be assessed during the WCSs. This data will be used in two to three mee�ings with local O &G stakeholders (e.g., Encana and Exxon Mobile) that will focus on strat gizing options for reducing and recycling key materials. Research will be limited to local pote tial markets. No assessment of hazardous or special waste materials will be conducted. !sk S will be conducted by staff and the project consultant. It will include tabulation a short memo port summarizing findings, tabulating management options, and recommendations for future diversion tions. D�cember 2008 Page 17 REGIONAL WASTE DIVERSION STUDY Eagle /Garfield /Pitkin County ask 6 — Recycling, Composting & E -Waste Facility Tours As the governments in the region contemplate which waste diversion facility improvements are needed and /or what type of new facilities to build over the term, it is important for staff and decision- makers to have first -hand knowledge of e emplary operations that are located in Colorado. In addition, operators of existing facilities have hard-earned technical knowledge that they are eager to share with Eagle, Garfield and Pitkin Counties. This task will include the coordination of site visits by key staff and leaders to the following facilities: Composting facilities -Mesa County (Grand Junction) and Al Organics (Eaton) Material recovery facilities - Boulder County (Boulder) and Altogether Recycling (Commerce City) Electronic waste facilities - GRX (Denver) and Lifespan Technologies (Grand Junction) sk 6 will include tours coordinated over two to three separate days (one to two to the Front Range and one to western Colorado). The grant request includes van rental, gas and lunches for participants. Task 7 - Waste Diversion Education Currently, education programs are decentralized through the counties and various municipalities - materials diverted vary widely and messages educating the public a out the importance of diversion provide mixed messages to residents and businesses. This task will a low the associations to develop a regional waste diversion education program that will work towards r aching a broader, regional audience and providing consistent messages about the benefits of diversion, t rgeted materials, and recycling/composting guidance. N ecific activities are expected to include: Develop.a Regional Website - The website will establish waste diversion as a key responsibility for all citizens and businesses in all three counties and provides user - friendly, direct access to critical information: ♦ The website will be developed with a logo and initial content including diversion contacts in every community and guidance /directions for local diversion activities ♦ It is expected to have a static home page, 3 dynamic pages (which can be updated regularly), a resource page and a contact form where users can request info but spam activity is minimize Information posted to the website will include: ♦ The what, where and how of diverting waste in the service area ♦ Key contact information ♦ Regional Waste Diversion project results - including the Task 4 Public Survey results ♦ Links to the other associations Develop a School Outreach Program -This program is needed to educate grades 3 through 5 in each of the 27 elementary schools within the region (research indicates that these grades are the most effective targets for this type of awareness and training). Education materials will be developed so that hands -on teacher training can be conducted by local government staff (i.e., D4ember 2008 Page 18 REGIONAL WASTE DIVERSION STUDY Eagle /Garfield /Pitkin County i public works employees , recycling coordinators or environmental health specialists) and subsequently teachers can use the materials to interactively teach their students. The materials will include: ♦ Interactive video on reducing, reusing, recycling and rethinking environmental conservations - such as "011ie Saves the Planet" which is available through SWANA ♦ Lesson plan handbook with teacher /trainer guidance, instruction material and student projects tailored to each of the three grades - it is expected that this material will not be generated from scratch, but will instead utilize existing resources such as the "Chaffee, Lake & Custer Counties, Colorado Lessons in Sustainable Waste Management" developed in 2006 under an earlier USDA grant ♦ A poster describing the benefits of recycling tailored for each grade ask 7 will be implemented primarily by local recycling education coordinators from throughout the �gion. Expenses include purchasing one video for each school, printing a handbook for each teacher Fthese grades in each school and producing a poster for each grade in each school. ask 8 - St4dy Wrap -Up This task will specifically address the commitment to continue the work of aste diversion long after the project grant is completed. It will include up to three presentations by aff and the project consultant to the commissions, councils and trustees that represent the associations ;rved by the grant project. These presentations will summarize the findings from all seven tasks but ill focus obi specific strategies for implementing recommendations from the Waste Diversion Study. y hese recommendations are expected to include: Expanded diversion programs to target materials identified in the WCSs as not being recycled or diverted efficiently (Task 2) Implementation of publicly- supported recycling suggestions (Task 4) Region-wide alternatives to managing problem wastes (Task 5) Region -wide waste diversion outreach and education (Task 7) Other activities to meet the 10 -year diversion goals (Task 3) sk 8 will include up to three presentations at the end of the project to disseminate information and tc, ke action to leverage the grant project results over the long -term. 4�5 Grant Project Schedule T e tasks of the Waste Diversion Study will generally be completed in accordance with the schedule b low. This schedule assumes a grant project start date in October 2009. B sed on a 12-month grant schedule, all work will be conducted no later than September 2010. This timing will b critical to the communities in the grant project service area, as they intend to develop their T n -Year Regional Waste Diversion Strategy for implementation in 2011. Dfcember 200$ Page 19 IMM W 0 cc a F— z a cc a z 0 CIO M W d' 0 > W 0) � o aN CL L .J a a Z oW oa w� oC -- C/) W cn W z Cn �o oL) z .J w LL a 0 W J W 0- _ 'U 6091 601 69- 601 C) �(DN0 0 0 IICD 0 0 0 0 00 0000 O 0 -ok oOf�M 0 O N MC Y/ w cOON (0 C0 t o > r N O U t_ cn ca 0 O c q:f �-- N N p cu a- 601 6% N. C) 0 of a) cC) 0 � NW N C 'O �- _..J — o Q �oow � cc: �� >� dw U) N 0000 0000C C> 0000 000 -Q .LZ c 000000 D cn 0000 ^>` >. c c O 0: y tp ■ W C = N 1 � p LID Los X000 vi0000 :n 00000 000 000000 00 0000 O rp, ui r tU NO o (0 �C) 0 (0 t4 6S. 64 6p cl, r C a� 06 a. ,*AO 0 .00, o00 00000 0000 00la co (0 D co w 00 0000 � 0 ID M Q 0 (0 NO C0 (0 O c0 00 _O U. 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Y V. �.±1c.t .cr• ��,�nn.x�.ryb".a r �• y �Ya� ?`>xiY? � , M' Y r -�' r• - ice: "ass.: � i ,s��:$`I f .. �. - - EON Task 1- Regional Collaboration $21,070 $25880 $0 $0 $10,080 $23,700 $129780 Task 2 - Waste Composition Studies $41055 $13320 $45180 $10,240 $15,360 $1,600 $319380 Task 3 - Track Recyclables/Measure $2,165 $480 $830 $0 $49560 $0 $5,390 Diversion Task 4 - Public Survey $2,905 $19440 $14,100 $7,600 $12440 $0 $23,140 Task 5 - Problem Materials Research $39785 $0 $0 $0 $6,290 $450 $69740 Task 6 - Diversion Facility Tours $19,440 $240 $29770 $0 $17920 $0 $4,690 Task 7 - Diversion Education $97720 $960 $113020 $0 $0 $0 $11,020 Task 8 - Study Wrap-Up $3,115 $15080 $0 $0 $37960 $900 $4,860 t 1 re(( 1 �/ _ y wing 4@4r22/2009 15:14 7205442972 PAGE 08 nt 0 '� VO O M O Y � (y) co e C) A&.J CL LL cc 4s QV LL LL 43 0 q low Q3 CD rl i 0 0 0 co OM 0 z z 0 ch Ai Itt-- -0 tp.- 0 a) (D PRIM z 52- M� (i) L.0 LLJ LL m MCI 4!,% APR-22+2009 15:17 From :7205442972 ID: Ea,--.i le Co u ri t.H La n d f i 1 Page :008 R:--96-"- LL 0 C/) U n Ilk 16 CD C: co z .0 o to 0 E CL 0 cry , E o 0 C: c C: < LL 0 tj C; U m 0 CL C� (6 APR-22+2009 15:17 From :7205442972 ID: Ea,--.i le Co u ri t.H La n d f i 1 Page :008 R:--96-"- 04/22/2009 15: 14 7205442972 PAGE 09 • RPR-22 12 000 15:17 From:7205442972 ID: Ea,Lile County Landfil Page :009 R=96% fd OC FieC� Qn V) C: 0 V :3 CL m 0 C) D1 %IVA Ix, N y 6W k tv 4, A, UZI 4a DtiR )vs. 3 lAlf E-WA �XaI ib A;+f let, SI RZ, • ♦ fir: i S �f i �:a a :�i�:�t' � "ii : .7 %tv4 ;41 04, !%a 17 two: 55 -.a r Gov "iyoo, ot set 31 We , z wT.a% S� if (to A. 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T @ C " O C I U U U) a) Q- U) > w O N -C O 00 U C > Z) " a) a U- O _ c6 —O � U U U 0 o 0 C n CO O Cn O O � N +� U) p C'U O N O (n a O G1 0 O U LO Cc n O >� • O v 5 ) H a) E N c p O N cz U O ) -I-- C C a) x O -0 c c$ O Q co U) 66- a) 0 -n Z N T— 00 C:L O O � co c� > CL O C O �- Q N -C C 0 O O O (a CD T— �.1 N J CD lt) It Q (a (� � COD T m CL ap fR ch 6cj U) d O to D N U) c[1 C .0 RS - C C13 C c,n c � O U O co L >. Cn N E O U) C a) 'O U O � p N > C C O cti 0- O J L _0) -0 CO Q -0 X 70 ca C 'U C 0) O U) J 0- cz -j cn O C v (a O U) U) co Q O +-j X- U >• � O Q J `'S ~S U) CC E— W CC Z- — -i For All Farmers Programs 44. CERTIFICATION APPROVAL EM, OL, F0, and SW Loans This loan is approved subject to the availability of funds. If this loan does not close for any reason° within; 90_ days from the date of approval o in this document, the approval official'wll'request updated eligibility information. Theundersigned loan appli-- cant agrees that the approval official will have 14 working days to review any updated information priof:to submitting this documentfor obligation of funds. If there have been significant changes that may affect eligibility, a decision as to. eligibility and feasibility will be made within 30 days from the time the applicant provides the necessary information. If this is a loan approval for which a lien and /or title search is necessary, the undersigned applicant agrees that the 15-- working- day .loan closing requirement may be exceeded for the purposes of the applicant's legal representative completing title work and completing loan closing. COMMENTS AND REQUIREMENTS OF CERTIFYING OFFICIAL Refer to requiernents as outlined in the Grant Agreement dated . (RD regulation 1775) 45. 1 HEREBY CERTIFY that I am unable to obtain sufficient credit elsewhere to finance my actual needs at reasonable rates and terms, taking into consideration prevailing private and cooperative rates and terms in or near. my community for loans for similar purposes and periods of time. I agree to use the sum specified herein, subject to an-d in accordance with regulations applicable to the type of assistance indicated above, and request payment of such sum. I agree to report to USDA any material adverse changes, financial or otherwise, that occur prior to loan closing. I certify that no part of the sum specified-herein has been received. I have reviewed the loan approval requirements and comments associated with this loan request and agree to comply with these provisions. (For SFH & FP loans at eligible terms only) If this loan is approved, I elect the interest rate to be charged on my loan to be the lower of the interest rate in effect at the time of loan approval or loan closing. If I check "NO ", the interest rate charged on my loan will be the rate specified in Item 29 of this form. YES NO WARNING: Whoever, in any matter within the jurisdiction of any department or agency of the United States knowingly and willfully falsifies, conceals or covers up by any trick, scheme, or device a material fact, or makes any false, fictitious or fraudulent statements or representations, or makes or uses any false writing or document knowing the same to contain any false, fictitious or fraudulent statement or entry, shall be fined under this title or imprisoned not more than five years, or both." Date k N 6 ne. Date JW1zX..,0 (Signature of Applicant) (Signature of Co- Applicant) 46. I HEREBY CERTIFY that all of the committee and administrative determinations and certifications required by regulations prerequisite to providing assistance of the type indicated above have been made and that evidence thereof is in the docket, and that all requirements of pertinent regulations have been complied with. I hereby approve the above - described assistance in the amount set forth above, and by this document, subject to the availability of funds, the Government agrees to advance such amount to the applicant for the purpose of and subject to the availability prescribed by regulations applicable to this type of assistance. Date Approved: (Signature of Approving Official) Title: Director, Business and Colru-nunity Programs 47. TO THE APPLICANT: As of this date , this is notice that your application for financial .assistance from the USDA has been approved, as indicated above, subject to the availability of funds and other conditions required by the USDA. If you have any questions contact the County Supervisor or District Director. - U.S. Government Printing Office: 1996 - 697 -410 UJV/-i -MClrV Form FmHA 1940 -1 REQUEST FOR OBLIGATION OF FUNDS (Rev. 3 -95) If the decision contained above in this form results in denial, reduction or cancellation of USDA assistance, you may appeal this decision and have a hearing or you nay request a review in lieu of a hearing. Please use the fibrin we have included for This purpose. Position 2 ORIGINAL - Borrower's Case Folder COPY 1 - Finance Office COPY 2 - Applicant/Lender COPY 3 - State Office INSTRUCTIONS -TYPE IN CAPITALIZED ELITE TYPE IN SPACES MARKED (I I 1 1) Complete Items 1 through 30 and applicable Items 31 through 43. See FMI. 1. CASE NUMBER LOAN NUMBER FISCAL YEAR S T CO BORROWER ID 015101119 0-181416101010171612 09 2. BORROWE NAME 3. NUMBER NAME FIELDS (1, 2, or 3 from Item 2) E a g l e l lClo*lulnitlyl I I I 1 2 4. STATE NAME G o v e r u m e n t C 1 o I l o I r I a 1 d 1 o 5. COUNTY NAME .. E a l e GENERAL BORROWER /LOAN INFORMATION 6. RACE /ETHNIC 7. TYPE OF' 4- PUBLIC BODY 8. COLLATERAL CODE 9.,EMPLOYEE CLASSIFICATION APPLICANT 5 -ASSOC OF 1 -REAL ESTATE 4- MACHINERY ONLY RELATIONSHIP' CODE 1 - VIA -flTE 4 - HISPANIC FARMERS 6 - ORG OF 1 - INDIVIDUAL FARMERS SECURED • 5 - LIVESTOCK ONLY 2 -REAL ESTATE 6 - CROPS ONLY 1 - EMPLOYEE 2 -BLACK 5 - A/PI � 3 - AI /AN 2 - PARTNERSHIP WORKERS 3 - CORPORATION 7 -OTHER 4, AND CHATTEL 7 - SECURED BY 3 -NOTE ONLY OR BONDS 2 - MEMBER OF FAMILY 3 -CLOSE RELATIVE CHATTEL ONLY 4 - ASSOC. 10. SEX CODE' 4 -o GAN MALE IOWNED 11. MARITAL STATUS 12. VETERAN CODE 13. CREDIT REPORT 61 1 - MALE 5 -ORGAN FEMALE OWNED 1 - MARRIED 3 - UNMARRIED (INCLUDES 1'-YES 1 -YES 2-FEMALE 6 -PUBLIC BODY 2 - SEPARATED WIDOWED /DIVORCED) 2-NO 2 2-NO 14. DIRECT PAYMENT 15. TYPE OF PAYMENT 16. FEE INSPECTION 17. INTEREST CREDIT (See FMI) 1 - MONTHLY' 3-SEMI-ANNUALLY 1-YES 1 - YES (FOR SFH ONLY) 2-ANN UALLY 4 - QUARTERLY 2 2-NO 2 - NO 18. COMMUNITY SIZE 19. DWELLING TYPE /USE OF FUNDS CODE 1 - 10 000 OR 4ESS (FOR SFH AND (See FMI) 2 - OVER 10,000 HPG ONLY) COMPLETE FOR OBLIGATION OF FUNDS 20. TYPE OF 21. PURPOSE CODE 22. SOURCE OF FUNDS 23. TYPE OF ACTION ASSISTANOE 1 - OBLIGATION ONLY 1 2 O (See FMI} 1 2 - OBLIGATION/CHECK REQUEST 1 2 1 3 - CORRECTION OF OBLIGATION 24. TYPE OF SUBMISSION 25. AMOUNT OF LOAN 26. AMOUNT OF GRANT 1 - INITIAL 2- SUBSEQUENT 1 1 1 1 1 1 1 101010 1 0 0 0 10 10 1 0 101 27. AMOUNT OF IMMEDIATE 28. DATE OF 29. INTEREST RATE 30. REPAYMENT TERMS ADVANCE APPROVAL MO DA YR 010101 1. 1 1 - 1 1 1 - COMPLETE FOR SINGLE FAMILY HOUSING ONLY 31. INCOME CATEGORY CODES 32. LOW INCOME 33. ADJUSTED FAMILY INCOME LIMIT -MAX. 1 -VERY LOW 3- MODERATE 2- LOW 4- ABOVE MODERATE O O O O O 34. R.E. INSURANCE 35. R.E. TAXES 36. R.E. TAXES 37. NOTE INSTALLMENT INELIGIBLE 1st year 2nd year 10101 10101 10101 10101 38. TYPE OF UNIT 1 - FARM TRACK 2 - NON -FARM TRACT COMPLETE FOR COMMUNITY PR - PROGRAM AND CERTAIN MULTIPLE FAMILY HOUSING LOANS 39. PROFIT TYPE 2 •LIMITED PROFIT 1 - FULL PROFIT 3 - NONPROFIT COMPLETE FOR EM LOANS ONLY COMPLETE FOR CREDIT SALE - ASSUMPTION 40. DISASTER DESIGNATION NUMBER 41. TYPE OF SALE (See 1 2 - ASSUMPTION ONLY 4 - ASSUMPTION WITH 1 - CREDIT SALE ONLY 3 - CREDIT SALE WITH SUBSEQUENT LOAN SUBSEQUENT LOAN FINANCE OFFICE USE ONLY COMPLETE FOR FP LOANS ONLY 42. OBLIGATION DATE 43. BEGINNING FARMER /RANCHER MO DA YR - (see rMr) If the decision contained above in this form results in denial, reduction or cancellation of USDA assistance, you may appeal this decision and have a hearing or you nay request a review in lieu of a hearing. Please use the fibrin we have included for This purpose. Position 2 ORIGINAL - Borrower's Case Folder COPY 1 - Finance Office COPY 2 - Applicant/Lender COPY 3 - State Office 04/22/2009 15:14 7205442 72 INSTRUCTIONS FOR THE SF -424A PAGE 10 Public reporting burden for this collection of information is estimated to average 180 minutes per response, including time for reviewing ihatrtictions, 'searching existing data sources, gathering and rftntaining the data needed, and completing and reviewing the collection of information. Bend comments regarding the burden estimate or any other aspect of this collection of Information, including suggestions :for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (034&0044), Wgshingt6n, DO 20503. PLEASE .DO NIOT-RETURN YOUR Ct' MPLETED ,FORM TO THE OFFICE OF-MMAGEMENT AND:Bi 0GET:*,' ' SEND IT -TO THE ADMESS PROVIDED "BY THE: SPONSORING AGENCY. Generai Instructions This form is 'designed so that application, can be -made far .funds from one, .or more grant programs. In preparing the -budget*,. adhere to any. existing Federal grantor agency guidelines* which prasoribe how and whether budgeted amounts . should' be separately shown for different functions or activities within. the .program. For some programs, grantor agenoles may require budgets to be 'separately shown by function or.ectIvI y, For other programs, grantor agencies may require a breakdown by function or activity. Sections A, B, C, and d should Include budget estimates for the whole project except when applying for assistance which requires Federal authorization in annual or other funding period Increments. In the latter case; Sections A, B, 0, and D should provide the budget. for the first budget period (usually a year) and Section E should present the need for Federal assistance in the subsequent budget periods. All applications should contain a breakdown by the object class categories shown in Lines a -k of Section S. Section A. Budget Summary Lines 1 -4 Columns (a) and (b) For applications pertaining to a sIngle Federal grant program (Federal Domestic Assistance Catalog number) and not ragviring a functional or activity breakdown, enter on Llne 1 under Column (a,) the Catalog program title and the Catalog number In Column (b) For applications pertaining to a single program requiring budget amounts by multiple functions or activities, enter the name of each activity or function on each fine in Column (a), and enter the Catalog ' number in Column (b). For applications pertaining to multiple programs where none of 'the programs require aA breakdown by function or activity, eater the Catalog program title on each line in Column (a) and the respective Oataiog number on each line In W umn (b) . For applications pertaining to multiple programs where one or more programs require a breakdown by function ar activityr, prepare a separate sheet for each program requiring the breakdown. Additional sheets should be used when one form does not provide adequate space for all breakdown of data required, However, when more than one sheet Is used, the fiat page should provide the summary totals t)y programs. Lines 1 -4, Columns (c) through (g) For new applications, leave QQlumn (c) and (d) blank. For each line entry In Columns (a) and (b), enter in Columns (e), (f), and (g) the appropriate amounts of funds needed to support the project for the first funding period (usually a year), APP -EE -2009 15:18 From:7885448978 Fir cominuing - granf - program appll lio s, submit these forms before the end of each funding oLariod' as required by the grantor agency, Enter In Columns .(c). and. ('d) the estimatod amounts' af­, funds which will remain unoblipated - at the end of thia grant funding period only if the. Federal granter agency '1htftrdti0rtS provide for this. Otherwise, leave these column$ blank. Enter- In columns (e) and (f) -the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be-the gum of amounts In Columns. (e) and (f). For supplerneonAW orants -and changes to existing grants, do 'hot use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of Fedehal funds and enter in Column (f) the amount of the Increase or decrease of non - Federal funds. In Column (g) enter the new total- budgeted amount (Federal and non - Federal) whIch includes the total previous authorized budgeted amounts plus or minus, as appropriate, the amounts shown In Columns (e) and (f), The amount(s) in Column (g) should not equal the sum of amounts in Columns (e) and (f). Line 5 , Show the totals for all columns used. Section B Budget Categories In the column headings (1) through (4), enter the titles of the same programs, functions, and activities shown on Lines 1-4, Column (a), Section A, when 'additional sheets are prepared for Section A, provide similar column headings on each sheet. For esch program, function of aotivity, fill In the total requirements for funds (both Federal and nor- Federal) by object Glass categories. Line Sa -i - Show tha totals of Lines 8a to Bh In each column. Lire 6j - Show the amount of Indirect cost. Line Sk - Eater the total of accounts on Lines 61 and 61. For all applications for new grants and contlnuabon grants the total amount In column (5), Line 8k, should be the same as the total amount shown in Section A, Column (g), tine 5. For supplemental grants and changes to grants, the total -amount of the increase or decrease as shown In Columns (1) -(4), Line 8k should be the same as the Burn of the amounts in Section A, Oolumns (e) and (f) on Une 5. Line 7 - Enter the estimated amount of Income, If arty, expected to be generated from this project. Do not add or .subtract this amount from the total project amount, Show under the progre.m SF-424A (Rev. 7 -97) Page 3 ICS: Ea g le Go u n to La n d f i 1 Page : 010 P =96% % 04/22/2009 15:14 7205442972 INSTRUCTIONS FOR THE SF-424A (continued) PAGE 11 -naftffve st'sterrient the nature and soura6. of in-come'. The i Line IS - Enter the totals-of amoorits on.. Lines 13 and 14., amount of program income May be-.considered by the ­Federal- gnint►r agency in -determining., the wtal amount of the ,Sectjon - E. Budget 'estimates of F-aderal Funds Needed for grant. Balance of tine Project -19- -Enter Oblumn (a)- the,,tame'grant program titles C. Non.-,Federal Resources (Lines 16 1 shown in Column (a), Section A. A breaKdown by function or Lines 8-11. Enter amounts of non-Federal resources that will be activity , is, not necessary.., For'M�w,�appllcafions and,confinuation I - n -. used on the grant. If in-kind contributions are included, provide a, grant-appficatlons, enterin,.th ' e proper columns amounts t s of Federal brief explanation on a separate sheet, funds - 'which wl 11 be needed to complete the program or project over the succeeding funding periods (usually In years). This section need not be completed for revisions (amendments, changes, or Column (a) - Enter the program titles identical to supplements) to funds for the current year of existing grants. Column (a), Section A. A breakdown by function or activity is not necessary. Column (b) - Enter the contribution to be made by the applicant. Column (c) - Enter the amount of the State's cash and in-kInd =ntfitwtlon If the applicant is not a State or State agency. Applica'nta which are a State or $tate agencies should leave this column blank, Column (d) - Enter the amount of cash and In-kind contributions to be made from all other soumeS. Column (e) - Enter totals of Columns (b), (c), and (d). Line 12 - Enter the total for each of Columns (b)-(e). The amount in Column (e) should be equal to the amount on Line 5, Column (1), �ectlon A. Section D. Forecasted Cash Needs Line 13 - Enter the amount of cash needed by quarter from the grantor aganoy during the first year. Line 14 - Enter the amount of cash from all other sources needed by quarter during the first year. If more than four lines are needed to list the program titles, submit additional schedules as necessary. Line 20 - Enter the total ter each of the Columns (b)-(e), When additional sQhedules are prepared for this Section, annotate accordingly and show the overall totals on this line. Section F. Other' Budget Information Line 21 - Use this space - to explain amounts for individual d1rect object class cost categories that may appear to be out of the ordinary or to explain the details as re(4dirad by the Federal grantor agency. Line 22 - Enter the type of Indirect rate (provisional, predetermined, final or fixed) that will be In effect during the funding period, the estimated amount of the base to which the rate Is applied, and the total indirect expense. Line 23 - Provide any other explanations or comments deemed necessary. SF-424A (Rev, 7-97) Page 4 APR-22-2009 15:19 From :7205442972 ICS :Ea-91e Count!d Landfil Pa9e:011 R=97% TERM SHEET Requested Hearing Date: May 5, 2009 (First choice) R a+r x (Second choice) For County Manager Signature: (If contract /agreement is under $25,000) Requesting Department: Solid Waste & Recycling Title: Solid Waste Management Grant Agreement between Eagle County Government (Grantee) and United States Department of Agriculture Rural Development (Grantor) Check One: Consent . x On the Record Staff Submitting: Ron Rasnic, Solid Waste Manager Purpose: The purpose of this grant, through a regional partnership comprised of Eagle, Garfield and Pitkin Counties and various municipalities, is to document waste stream characteristics; assess the flow of recyclable materials throughout the region; conduct a public survey on glass recycling; research and make recommendations for certain problem wastes; gain available knowledge regarding composting and e -waste recycling through facility tours; create educational tools; and, conduct follow -up presentations with regional leaders with recommended strategies for implementing diversion programs following the completion of this study. Schedule: The Regional Waste Diversion Study — Eagle /Garfield / Pitkin Counties being funded by this grant will commence work in August 2009 and will be completed in July Y 2010. Financial Considerations: The total estimated cost of the project is $174,658. In -kind contributions from partnership participants represent a total of $74,658. The grant award represents a total of $100,000. The Grantor (USDA) uses the reimbursement method for requesting and receiving payments under the grant. Eagle County is the lead agency for this grant project and will be processing and submitting requests for reimbursement through the Solid Waste & Recycling Department. Sufficient funding is available in the Departments Fund Balance for this purpose and, if Finance prefers, funds will be transferred to a specific account for this purpose at the next supplemental. Other: There are three (3) federal documents that require signatures in this packet: Grant Agreement (signature,, title, attested and sealed); Form SF -424A (signature &title); and, Form FmHA 1940 -1 (signature &date). qpp ('D AS TO FORM By: � Eagle County Attorney's office By' missioners' Of Eagle County Comfice