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HomeMy WebLinkAboutC09-136 Justice Assistance Grant (JAG) ProgramU.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Recovery Act — Justice Assistance Grant (JAG) Program Certification as to Recovery Act Reporting Requirements On behalf of the applicant entity named below, I certify the following to the Office of Justice Programs, U.S. Department of Justice: have personally read and reviewed the section entitled "Accountability and Transparency under the Recovery Act" in the program announcement for the Recovery Act grant program identified above. I have also read and reviewed section 1512(c) of the American Recovery and Reinvestment Act of 2009 (Public Law 111 -5), concerning reporting requirements for grants. I agree that the applicant will comply with the reporting requirements set forth therein with respect to any grant the applicant may receive under the Recovery Act grant program identified above. I acknowledge that a false statement in this certification may be subject to criminal prosecution, including under 18 U.S.C. § 1001. 1 also acknowledge that Office of Justice Program grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs, and /or by the Department of Justice's Office of the Inspector General. have authority to make this certification on behalf of the applicant entity (that is, the entity applying directly to the Office of Justice Programs). Signature of Certiffing Official Printed Name of Certifying Official z", -- aVV\ VV--\\ 5 5 %'D p e r Title of Certifying Official Full Name of Applicant Entity Date OMB No. 1121 -0323 14 Approval Expires 9/30/2009 � � 1. U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS Recovery Act — Justice Assistance Grant (JAG) Program General Certification as to Requirements for Receipt of Funds for Infrastructure Investments On behalf of the applicant .State or unit of local government (including tribal government) named below, I certify the following to the Office of Justice Programs ( "OJP "), U.S. Department of Justice: have personally read and reviewed the section entitled "Eligibility" in the program announcement for the Recovery Act grant program named above. I also have personally read and reviewed section 1511 of the American Recovery and Reinvestment Act of 2009 (the "Recovery Act "), which requires a specific certification prior to receipt of Recovery Act funds for infrastructure investments. Initial the statement that applies: The applicant identified below does not intend to use any portion of any funds received under this Recovery Act grant program for any infrastructure investment. Should this intention change, the applicant will promptly notify OJP, and (except to the extent, if any, that OJP has given prior written approval to expend funds to conduct the review and vetting required by law) will not draw down, obligate, or expend any funds received under this Recovery Act program for any infrastructure investment project until section 1511 of the Recovery Act has been satisfied, and an adequate project- specific certification has been executed, posted, and submitted to OJP. The applicant identified below does intend to use some or all of any funds received under this Recovery Act grant program for one or more infrastructure investment projects. Except to the extent, if any, that OJP has given prior written approval to expend funds to conduct the review and vetting required by law, I agree that the applicant entity will execute, post, and submit to OJP, prior to obligating, expending, or drawing down funds for such project, a project- specific certification that satisfies all of the requirements of section 1511 (including execution by the Governor, mayor, or other chief executive, as appropriate) for each such infrastructure investment project. OMB No. 1121 -0323 15 Approval Expires 9/30/2009 Page 2 of 2 U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS General Certification as to Requirements for Receipt of Funds for Infrastructure Investments I acknowledge that a false statement in this certification may be subject to criminal prosecution, including under 18 U.S.C. § 1001. 1 also acknowledge that Office of Justice Program grants, including certifications provided in connection with such grants, are subject to review by the Office of Justice Programs and /or by the Department of Justice's Office of the Inspector General. I have authority to make this certification on behalf of the applicant (that is, the governmental entity applying directly to the Office of Justice Programs). (OOD Signature of Certifying Official ,6 C... 1- G` Ft &I,\ e Y Printed Name of Certifying Official i I Title of Certifying Official CDUNNj Full Name of Applicant Government Entity 5, (P,. 0 w Date OMB No. 1121 -0323 16 Approval Expires 9/30/2009 Appendix. Templates for Required Certifications Instructions: Scan signed certifications and submit image files electronically as part of your application package. OMB No. 1121 -0323 13 Approval Expires 9/30/2009 U.S. Department of Justice Office of Justice Programs Office of Audit, Assessment, and Management RECO V,,,Fw , Pit Y A C T Office.of Audit, Assessment, and Management Post -Award Performance and Risk Management Plan April 2009 This document contains the Post -Award Performance and Risk Management Plan that the Office of Audit, Assessment, and Management (OAAM) will implement to support the Office of Justice Programs (OJP) and the Office of Community Oriented Policing Services (COPS Office *), in the management and oversight of programs, projects, and activities funded through or required by the American Recovery and Reinvestment Act (the Recovery Act). Beginning in FY 2010, this plan will be re- evaluated frequently and updated as needed. While direct responsibility for implementing, managing, and overseeing Recovery Act programs, projects, and activities rests with OJP program offices, the COPS Office, and grant recipients, OAAM is well positioned-to perform critical coordination and oversight functions to ensure that the goals of the Recovery Act are met within a framework of accountability and that the risk of waste, fraud, error, or abuse is mitigated. The activities outlined in this plan were developed to address the oversight and management requirements set forth in the Recovery Act and outlined in the Office of Management and Budget (OMB), "Implementing Guidance for the American Recovery and Reinvestment Act of 2009," for the oversight of Recovery' Act funds. Activities carried out under this plan will address the explicit elements of risk outlined in the OMB guidance using prescribed strategies in the strategic, operational, and reporting risk objective areas. In addition, OAAM will incorporate the guidelines for combating grant fraud and improving the grant management process issued by the National Procurement Fraud Task Force and the Department of Justice Office of the Inspector General (OIG). I. Collaboration and Reporting Department of Justice OIG and U.S. Government Accountability Office (GAO) Coordination. OAAM will continue to act as the audit liaison for OJP offices, coordinating all OIG and GAO activities related to audits of operations and grants. Specific to the Recovery_ Act, OAAM has proactively engaged the OIG to consult * OAAM has oversight responsibility for COPS Office programmatic monitoring efforts and conducts assessments of COPS Office grant programs to review program performance and grantee compliance, as required by Public Law 109 -162, Section 3712h. U.S. epartment of Justice Offic, of Justice Programs Of c� of Audit, Assessment, and Management on methods to prevent the risk of waste, fraud, and abuse in the grant award process. For the duration of the Recovery Act post -award period, OAAM will meet routinely with the OIG to discuss programmatic progress and implementation !� issues, as well as to discuss strategies for improving grant program management. OAAM will also coordinate its assessment and oversight activities to maximize effectiveness and eliminate overlap with OIG and GAO efforts. Pre Award Recovery.Act Implementation Report. OAAM has advised OJP offices when appropriate and throughout the Recovery Act grant pre -award process on effective grant making and grant oversight practices, to include the preparatory, risk mitigation activities outlined in Section 3.8 of the OMB implementing guidance. For example, OAAM has collaborated with OJP off ices to create a single Recovery Act grant solicitation template; worked with the Office of the Chief Information Officer to prepare the Community Partnership Grant Management System (CPGMS) to accept a significantly increased number of grant applications; and commented on special conditions that will apply to Recovery Act grantees. Following the pre -award process, OAAM will summarize actions taken to meet the goals of the Recovery Act in the pre -award phase, and compile a list of relevant documentation, such as peer review scores and award _decision memoranda, and ensure that these documents are appropriate and properly filed for future reference, per OJP policy. Facilitation and Compilation of Performance Reporting Requirements. As OMB finalizes the reporting requirements for Recovery Act grants, OAAM, as the, business owner of CPGMS, is prepared to ensure that Recovery Act reporting requirements are met,* which may include. designing accurate queries for posting key required data on Recovery.gov, depending on the prescribed grantee reporting method. In addition, OAAM will work with the Office of the Chief Financial Officer (OCFO) to track progress against the accountability measures outlined in Section 3.7 of OMB's implementing guidance. OAAM has also coordinated and submitted comments to the Department of Justice and OMB on the OMB - proposed grant performance progress report. Once the final guidance and standard reporting formats and mechanisms are issued by OMB, OAAM will implement the progress report as part of the OJP post -award process in CPGMS. OJP Recovery Act Performance Board. OAAM will capitalize on the Recovery Act working group after the pre -award period moving to a post -award focus on coordinating performance management and reporting activities. Much like the current working group, membership will be composed of representatives from OJP program offices, the OCFO, and the Office of the General Counsel. This group will identify performance or performance management issues and make recommendations to solve or mitigate those issues. T U.S. Department of Justice Office of Justice Programs Office of Audit, Assessment, and Management II. Internal Controls and General Oversight Capabilities Agency Risk. OMB's Recovery Act implementing guidance requires agencies to identify internal control risks and identify risk areas specific to their agency. 1) OMB Circular A -123 Review. OAAM conducts a comprehensive annual review for nearly 100 of OJP's critical business processes in the areas of financial management, information technology, and grant management and makes recommendations to enhance and strengthen internal controls as required by OMB Circular A -123, "Management's Responsibility for Internal Control." In FY 2009, OAAM will augment the established A -123 review process by conducting expedited testing of a subset of business processes that are performed in direct support of Recovery Act implementation, such as the grant award and monitoring processes and various budget execution processes. OAAM has expedited OMB Circular A -123 efforts and will promptly coordinate corrective actions to remedy or strengthen areas where there is an identified opportunity for waste, fraud, or abuse. 2) OAAM has completed an assessment of its strategic, operational, and reporting capabilities, against elements derived from and cross - walked with Section 3 of OMB's implementing guidance to identify high -risk activities. OAAM will monitor these cross - cutting programmatic oversight and internal control risks and prescribe methods of addressing or rectifying these risks. Grantee and Grant Manager Training. OAAM will offer timely training and reference material to OJP staff and OJP grant recipients on issues particular to the Recovery Act. Specifically, OAAM plans to provide the following training opportunities to OJP staff and grantees: • Grant Fraud Detection. Nine training sessions will be conducted by a representative from the Department of Justice OIG for OJP staff in April 2009. • Effective Grant Monitoring. Ten training sessions over the course of two weeks will be offered for grant management staff in May 2009, which will coincide with the release of the new monitoring module in CPGMS. • Grant Award Process. Six refresher training sessions are being offered on the grant award process in March and April 2009. • Recovery Act Requirements for Grantees. An on -line training tool is under development that will focus on new Recovery Act certifications and special conditions, enhanced reporting requirements, and fraud detection and prevention. In addition, the OCFO is planning targeted trainings for Recovery Act grantees that will focus on risk -prone areas for all grantees, as well as those specific to or more likely for grantees funded by the Recovery Act. U.S. Department of Justice Offico of Justice Programsy '± Ofc of Audit, Assessment, and Management OAAM will also devote a significant portion of its monthly grant management newsletter to educating staff on various facets and requirements of the Recovery Act. Likewise, OAAM will review and update the OJP Grant Manager's Manual, which documents policies and procedures for the administration and management of all OJP grant programs, with requirements specific to the Recovery Act or general requirements to further enhance grant oversight procedures. OJP Performance Work Plan Addendum. OAAM is working with the OJP Office for Administration, Human Resources Division to develop an addendum to Performance Work Plans for staff and managers who directly or indirectly support the implementation and management of Recovery Act programs, projects, and activities. The addendum will include performance indicators that align with the accountability criteria delineated in OMB's Recovery Act guidance. III. 'Grantee Oversight Single and Grant Audits. As required by -the OMB Circular A -133, "Audits of States, Local Governments and Non - Profit Organizations," OAAM will continue to work with grantees to remedy issues identified through Single Audits and will ensure that grantees with egregious or persistent deficiencies are considered for inclusion on OJP's High -Risk Grantee list. OAAM will also monitor OMB additions and updates to Single Audit requirements and support OMB outreach or implementation efforts, as appropriate. OAAM also anticipates an increase in OIG grant audit activity and will make appropriate adjustments to its workforce allocation to ensure prompt resolution of any audit findings related to Recovery Act funding. Grant Risk Assessment Program. OAAM manages OJP's High -Risk Grantee list and is working to ensure that OJP program offices address a grantee's risk status during the grant award process. OAAM will ensure that OJP adds special conditions to the Recovery Act awards of funding recipients designated as High - Risk grantees that may necessitate actions such as increased monitoring and/or prohibitions on drawing funds until certain requirements are met. High -Risk grantees with egregious or persistent performance or compliance issues, long- standing open audits, -or open criminal investigations will be awarded grants only with a strong supporting justification. In addition to using the High -Risk Grantee list (a lag indicator of risk), OAAM will implement a program of proactive risk detection (or lead indicators of risk) using a two- pronged risk assessment approach: 1) OAAM will modify its Grant Assessment Tool to include grant assessment criteria specific to Recovery Act grants. Beginning in FY 2010, grant managers 2 U.S. Department of Justice 4 rZ Office of Justice Programs Office of Audit, Assessment, and Management will be required to assess their open grants against these criteria to address identified concerns and develop a monitoring plan. 2) OAAM will run quarterly reports on grantee metrics, such as reporting compliance and drawdown activity, to identify potentially, at -risk grantees in real time. OAAM will provide grantee metrics to program offices and work with the offices to perform the necessary follow -up with grantees. Programmatic and Financial Grant Monitoring. OAAM will collaborate with program offices and OCFO to update programmatic and financial monitoring procedures to address Recovery Act requirements. In particular, OAAM will: 1) Work with representatives of the OJP /COPS Office Monitoring Working Group to develop additional guidance for monitoring grants awarded under the Recovery Act. At a minimum, these criteria will address requirements for assessing grantee reports and performance measures and detecting indicators of waste, fraud, and abuse. OAAM will distribute this guidance to all OJP /COPS Office program managers and analysts from the OCFO. 2) Work with program offices and OCFO to develop guidance and a monitoring plan for FY 2010 that will focus on monitoring Recovery Act grants. 3) Implement a site visit validation program for a sample of grants, covering all programs funded by the Recovery Act, to verify that program managers are following OJP /COPS Office monitoring guidelines and accurately reporting site visit conclusions. OAAM may accomplish this validation by accompanying program managers -on site visits or by conducting independent, follow -up visits. Performance Measurement and Management. OAAM will conduct program assessments of new grant programs and projects funded through the Recovery Act, such as the Office of Juvenile Justice and Delinquency Prevention's youth mentoring programs. Program assessments reports, much like performance audits, provide OJP leadership with valuable information on the short- and medium -term performance of grant programs and grantee compliance. Assessment reports also contain targeted recommendations for making program improvements or enhancing grant oversight practices. As part of the program. assessment function, OAAM will play a key role in measuring and reporting grantee performance data. In particular, OAAM will test the face validity of grantee- submitted performance measurement data and analyze performance trends. In addition, OAAM will continue to review program logic model feasibility, as well as measure program outputs and outcomes against these logic models as part of the program assessment objectives. U.S. Department of Justice Office of Justice Programs ° Oc of Audit, Assessment, and Management As a proactive measure, OAAM will provide technical assistance to OR program offices and the COPS Office for enhancing their performance management strategies. This assistance could include training on logic model or performance measure development and data collection/validation. 6 Now ION sx per 41L xa aii J16% Jl uj pl All wo w a le, (1) V L. 0 U. ru F- �o :3 ru L U. 4.J E V 0 L. C.L ru r� 0 a� 4-j ru E 0 L. to U. ru M Q ru u S � T was W llmm� mimmi C: M cil W ul L. E< 0 �. C: Em [ Q C) > 0 Ul Q� r W •- C: CCU Ln 0 L00000 E fu Lam 00 0 0 M 0 won= 0 4=J ■ r cm �.... Ln C: ru W >* E u ru LMM ru _- flu L. R� tul ;i 4' �r. � V (1) 0 0- : 4.J C: (D ( 4-J L. 0 E E .� n0 ..,... (p .c 1. "go 4. L Cll r .— D Val. c ,u 43 Ln E L � L. =3 cn 4-J Q) $� V) L 4-J ru =s , ru (1) 4-1 D 0 ur) =3 '0 L ` E (Row L. - C� �= CCU � „�, L ._ 4— rte c.� •, L �a >*E ,— C: L. 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L. -- 0 to 0 (1) t U = a> EC-0 w0 � W fa aC cm i (3) � fu ro CTS Oo� fo U) C: (1) fu ra 0).0 Lm > u 0 =0N0 (j Z3, Lm fu a (D ru (D fu fo FA.Mq u-- y- (3) o-0 z 4- 00 Sri v M w ^�� � O L N L./ c(D C fo � (n � c/j'C C3) �p1O00 3: 0 >%00 fu,**� fu 0 CP fu ru >% fo 0) LM ru ro fu m U V) E C: C: CJIu L >C: LM (D sc c (3) > 0 ro ro 0 u Elm a %k a o CD u r13 Ul Ln u Fousu ro Ul 00 oSK FOP uj ol, f y ��: The White House - Press Office - Memorandum for the Heads of .Executive Departments ... ;Page 1 of 4 THE BRIEFING ROOM THE WHITE HOUSE Office of the Press Secretary For Immediate Release March 20, 2009 MEMORANDUM FOR THE HEADS OF EXECUTIVE DEPARTMENTS AND AGENCIES SUBJECT: Ensuring Responsible Spending of Recovery Act Funds My Administration is committed to ensuring that public funds are expended responsibly and in a transparent manner. Last month, I signed into law the "American Recovery and Reinvestment Act of 2009," Public Law 1 1 1 -5 (the "Recovery Act" or "Act"), an investment package designed to provide a necessary boost to our economy in these difficult times and to create jobs, restore economic growth, and strengthen America's middle class. The Recovery Act is designed to stimulate the economy through measures that, among other things, modernize the Nation's infrastructure, jump start American energy independence, expand high - quality educational opportunities, preserve and improve access to affordable health care, provide middle -class tax relief, and protect those in greatest need. It is not intended to fund projects for special interests. In implementing the Recovery Act, we have undertaken unprecedented efforts to ensure the responsible distribution of funds for the Act's purposes and to provide public transparency and accountability of expenditures. We must not allow Recovery Act funds to be distributed on the basis of factors other than the merits of proposed projects or in response to improper influence or pressure. We must also empower executive department and agency officials to exercise their available discretion and judgment to help ensure that Recovery Act funds are expended for projects that further the job creation, economic recovery, and other purposes of the Recovery Act and are not used for imprudent projects. To these ends, I hereby direct that for any further commitments, obligations, or expenditures of funds under the Recovery Act, the head of each executive department or agency shall immediately take all necessary steps, to the extent consistent with the Act and other applicable law, to comply with this memorandum. Section 1. Ensuring Merit -Based Decisionmakin9 for Grants and Other Forms of Federal Financial Assistance Under the RecoveryAct. (a) Executive departments and agencies shall develop transparent, merit -based selection criteria that will guide their available discretion in committing, obligating, or expending funds under the Recovery Act for grants and other forms of Federal financial assistance. Such criteria shall be consistent with legal requirements, may be tailored to the particular funding activity, and shall be formulated to ensure that the funding furthers the job creation, economic recovery, and other purposes of the Recovery Act. To this end, merit -based selection criteria shall be designed to support particular projects, applications, or applicants for funding that have, to the greatest extent, a demonstrated or potential ability to: (i) deliver programmatic results; (ii) achieve economic stimulus by optimizing economic activity and the number of jobs created or saved in relation to the Federal dollars obligated; (iii) achieve long -term public benefits by, for example, investing in technological advances in science and health to increase economic efficiency and improv! quality of life; investing in transportation, environmental protection, and other infrastructure that will provide long -term economic benefits; fostering energy independence; or improving educational quality; and (iv) satisfy the Recovery Act's transparency and accountability objectives. (b) No considerations contained in oral or written communications from any person or entity concerning particular projects, applications, or applicants for funding shall supersede or supplant consideration by executive departments and agencies of such projects, applications, or applicants for funding pursuant to applicable merit -based criteria. Sec. 2. Avoiding Funding of imprudent Projects. (a) Funds under the Recovery Act shall not be committed, obligated, or expended by any executive department or agency, and shall not be used by any State or local governmental or private grantee or awardee, to support projects of the type described in section 1604 of Division A of the Recovery Act, which states that "[n]one of the funds appropriated or otherwise made available in this Act may be used by any State or local y.I %k�` http: / /www.whitehouse.gov /the_press_ office /Memorandum -for- the - Heads -of- Executive -De... 5/4/2009 The White itrIouse -Press Office - Memorandum for the Heads of Executive Departments ... Page 2 of 4 government, or any private entity, for any casino or other gambling establishment, aquarium, zoo, golf course, or swimming pool." (b) ljn exercising their available discretion to commit, obligate, or expend funds under the Recovery Act for grants and other forms of Federal financial assistance, executive departments and agencies, to the extent permitted by law, shall not approve or otherwise support funding for projects that are similar to those described in section 1604 of Division A of the Recovery Act. (c) In exercising their available discretion to commit, obligate, or expend funds under the Recovery Act for grants and other forms of Federal financial assistance, executive departments and agencies, to the extent permitted by law, shall not approve or otherwise support any project, application, or applicant for funding that is imprudent or that does not further the job creation, economic recovery, and other purposes of the Act. To this end, executive departments and agencies shall exercise their available discretion to decline approving or otherwise supporting particular projects, applications, or applicants for funding unless the department or agency has affirmatively determined, in advance, that the project, application, or applicant has a demonstrated or potential ability to: (i) deliver programmatic results; (ii) achieve economic stimulus by optimizing economic activity and the number of jobs created or saved in relation to the Federal dollars obligated; (iii) achieve long --term public benefits by, for example, investing in technological advances in science and health to increase economic efficiency and improve quality of life; investing in transportation, environmental protection, and other infrastructure that will provide long -term economic benefits; fostering energy independence; or improving educational quality; or (iv) satisfy the Recovery Act's transparency and accountability objectives. (d) Where executive departments or agencies lack discretion under the Recovery Act to refuse funding for projects similar to those described in section 1604 of Division A of the Act, or other projects that the executive department or agency deems imprudent or as not furthering the job creation, economic recovery, or other purposes of the Act, the department or agency shall consult immediately with the Office of Management and Budget (OMB) about the project and its funding requirements. Where legally permissible, the department or agency shall: 0) delay funding of the project for 30 days, or the longest period permitted by law if less than 30 days, in order to ensure adequate opportunity for public scrutiny of the project prior to commitment of funds; and (ii) publish a description of the proposed project (or project plan) and its funding requirements on the agency's recovery website as soon as practicable before or after commitment, obligation, or expenditure of funds for the project.. (e) executive departments and agencies, including their respective Offices of inspector General, shall monitor compliance with the prohibition in section 1604 of Division A of the Recovery Act, referenced in paragraph (a) above, by contractors, grantees, and other recipients of Federal financial assistance (recipients). if a department or agency believes that a recipient has not complied with section 1604, their the department or agency shall (i) promptly notify the Recovery Accountability and Transparency Board; and (ii) take appropriate corrective action that may include, but not be limited to, disallowing or otherwise recovering improperly spent amounts, imposing additional requirements on the recipient to ensure compliance with section 1604 (and other applicable prohibitions and obligations), initiating a proceeding for administrative civil penalties, and initiating a proceeding for suspension and debarment. Sec. 3. Ensuring Transparency of Registered Lobbyist Communications. (a) An executive department or agency official shall not consider the view of a lobbyist registered under the Lobbying Disclosure Act of 1995, 2 U.S.C. 1601 et seq., concerning particular projects, applications, or applicants for funding under the Recovery Act unless such 'views are in writing. (b) Upon the scheduling of, and again at the outset of, any oral communication (in- person or telephonic) with any person or entity concerning particular projects, applications, or applicants for funding under the Recovery Act, an executive department or agency official shall inquire whether any of the individuals or parties appearing or communicating concerning such particular project, application, or applicant is a lobbyist registered under the Lobbying Disclosure http://www.' vhitehouse.gov /the _ press_office /Memorandum- for - the - Heads -of- Executive -De... 5/4/2009 The White House - Press Office - Memorandum for the Heads of Executive Departments ... Page 3 of 4 Act of 1995. if so, the lobbyist may not attend or participate in the telephonic or in- person contact, but may submit a communication in writing. (c) All written communications from a registered lobbyist concerning the commitment, obligation, or expenditure of funds under the Recovery Act for particular projects, applications, or applicants shall be posted publicly by the receiving agency or governmental entity on its recovery website within 3 business days after receipt of such communication. (d) An executive department or agency official may communicate orally with registered lobbyists concerning general Recovery Act policy issues, provided, however, that such oral communications shall not extend to or touch upon particular projects, applications, or applicants for funding, and further that the official must contemporaneously or immediately thereafter document in writing: (i) the date and time of the contact on policy issues; (ii) the names of the registered lobbyists and the official(s) between whom the contact took place; and (iii) a short description of the substance of the communication. This writing must be posted publicly by the executive department or agency on its recovery website within 3 business days of the communication. (e) Upon the scheduling of, and again at the outset of, any oral communications with any person or entity concerning general Recovery Act policy issues, an executive department or agency official shall inquire whether any of the individuals or parties appearing or communicating concerning such issues is a lobbyist registered under the Lobbying Disclosure Act. if so, the official shall comply with paragraph (d) above. Sec. 4. General Provisions. (a) The Director of OMB shall assist and, as appropriate, issue guidance.to the heads of executive departments and agencies to carry out their responsibilities under this memorandum. Within 60 days of the date of this memorandum, the Director of OMB shall review the implementation of this memorandum by executive departments and agencies and shall forward to me any recommendations for modifications or revisions to this memorandum. (b) This memorandum does not apply to tax - related provisions in Division B of the Recovery Act. (c) Nothing in this memorandum shall be construed to impair or otherwise affect: (i) authority granted by law or Executive Order to an executive department, agency, or the head thereof; or (ii) functions of the Director of OMB relating to budgetary, administrative, or legislative proposals. (d) This memorandum shall be implemented consistent with applicable law and all OMB implementing guidance, and shall be subject to the availability of appropriations. (e) This memorandum is not intended to, and does not, create any right or benefit, substantive or procedural, enforceable at law or in equity by any party against the United States, its departments, agencies, or entities, its officers, employees, or agents, or any other person. Sec. S. Publication. The Director of OMB is hereby authorized and directed to publish this memorandum in the Federal Register. BARACK OBAMA You are Here: Home > The Briefing Room THE BRIEFING ROOM ISSUES THE ADMINISTRATION ABOUT THE WHITE HOUSE Ili+? !31it) l Civil kfglut, Prt_siJFrit Uowck OLaiit:i tiISC +16'% Your Weekly Acddies s D-?fen %e prpsi€: -nt Joe Killen i-`resider t s !yiidesIiuteds Disabihlie:, hisi I ady k1lichelle ()(;aria Hr'�t l adieu t`6ffi�ar Dr. 101 Ril?n `ice? Pi'-c; lPtit's RPsdr -rrr-�, ++ Ctfl i <_l�tl 3t:tlF Et ?I -t; _ [F'c1t}noIlly L[7t �c�ii! {li? i tif_ �tit7iill_t O fice I rc' ,s Brt+:Citi€�s [ric- 1-13y S, 1 iIVlt %ltltfil�tli `v "WI ?itr� f kmst_ st•).1'I 1 is t ?1'i+�L6'yt E; {+'_ +:LitC4'+= ��sfl + :f I'tes� R. If_a1c_ L[Iiit� l kti utive Office of tlt+ E�ttilclit ?'_i PrPsidential ,actions Family. p€e %idelil hnmma`i3ns �, ��- ar,ntn- +a,ts Fiscal (f15- !:It?1� i? liT y (AMP i 1-Vid FearFign Policy Air Fnr { On? OUR GOVERNMENT I lie LXF_'t.+_lt1VQ t_i- _-Utcti Ihir Iegislative Franc ii [he Judic ial Er art c F+ rT hip t_%+Iictit:itiNl cot -11 11,11 "S lot-1? k_Ief tiuwi & Vuting Mate cl�, local {_overm— ricant Re,So it rce s CONTACT The White Heise 6'00 F'+ tmt ylvanis Avu `dp3v '�N �clS li l I I L i i , L7(: 2 (} L., 1�1:':I http: / /www.whitehouse.gov /the press_office/Memorandum- for -the- Heads -of- Executive -De... 5/4/2009 T The White House - Press Office - Memorandum for the Heads of Executive Departments Page 4 of 4 Health 'Carp Vi %D Hnij-,,p Fpllrj%ve 111D and and Sccu6t2y lh'hlm llotlsc Gal mBG Itfurigl'Aw'TI White I-ILIUSC !01 Po vp- U I y Fmal fnur7, & F nts mAa Rl, 45ori.-il serllr4y LL if t lo I wy Py k - ia an Y PY" http:Hwww-,Iwhitehouse.gov/the—pregs—office/Memorandum-for-the-Heads-of-Executive-De... . 5/4/2009 1 Page 1 of 2 APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier STATE Application Non - Construction 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY 5 . APPLICANT INFORMATION Legal Name Organizational Unit County of Eagle Eagle County Sheriffs Office Address Name and telephone number of the • personlo be contacted on matters 0885 East Chambers Road involving this application Po Box 359 Eagle, Colorado Andree, Kim 81631 -0359 (970) 328 -8500 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 84- 6000862 County 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY New Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.804 CFDA 16.804 - Recovery Act - Justice Assistance .. Project Cover Up: The Eagle County Sheriff s Office (ECSO) is re uestin requesting TITLE: Grants - Localities funding rom the Recovery Act Edward .g ry Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation in the amount of $31,595 to financially assist with the procurement of a TACIII+ Tactical Blanket. The blanket would have a be used in a number of responses, including but not limited to, barricaded suspects, armed suspects, suicidal persons, hostage rescue, assisting other agencies, a high- risk incident, school shootings, tubular assaults. It is also important to note that the Eagle County Regional Airport falls within our jurisdiction and our agency is the primary responder. 12. AREAS AFFECTED BY PROJECT The Eagle County Sheriff's Office (ECSO) is located in Eagle County, Colorado. The county is https: // grants. ojp. usdoj. gov/ gmsextemal/applicationReview.do ?print =yes 5/5/2009 Page 2 of 2 approxima ly 1800 square miles in size. Eagle County is a very diverse community expanding from 48,000 residents to 125,000 residents and guests during the high season. Officers engage in activities with everyone from the illegal immigrants to multimillionaires. The Sheriff and his employees are involved with the community -and its residents by identifying community issues and problems that are unique /specific to our demographics. The Sheriff's Office has decentralized much of our patrol operations y establishing four county districts. Within those districts, there are two world - renowned ski resorts; Vail, and Beaver Creek. -In addition to the resorts there are numerous business and second - home private residences that also make up the ski areas. The two ski areas have private security that we collaborate', with closely. We assist them in training and maintain communication to keep them abreast on potential problems. The patrol.deputies spend as much time as they can out of their vehicles in these two districts communicating with the tourists, citizens, and businesses. The remaining two districts are supporting "'bedroom communities" of the Ski Industry. One is for Vail/Beaver Creek and the other is for Aspen. Although Aspen is not in our county, many residents and business owners who work in the Aspen area live in our county. Five small police departments operate within Eagle County. The sheriff's office maintains an excellent working relationship with these departments. Historically we have been the lead agency on collaborative efforts. Although, all agencies are experiencing expanding population of our full time residents. 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS Start Date; June 01, 2009 OF End Date: June 01, 2013 a. Applicant b. Project 0002 15. ESTIMATED FUNDING 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE Fed r a 1 e 1 5 5 $39 ORDER 12372 PROCESS? Program has not been selected by state Applicant $4,572 State $0 for review Local $0 Other $0 Program Inkcome $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? TOTAL $36,167 N 18. TO T BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPL CATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. Close Window https: / %gran s. ojp. usdoj. gov/ gmsextemal/applicationReview.do ?print =yes 5/5/2009 Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program: Local Solicitation Eagle County Project Narrative Public safety is among the most basic functions of government. It is clear by even a cursory look at current events that for ordinary citizens, safety and security are the foundation on which other basic governmental functions rest. Public safety also has a key role in jurisdictions in which tourism plays a significant role in the local economy. People need to feel safe to be willing to come to the jurisdiction. At the same time, while they are in the community, they use its services. Local governments are challenged to balance priorities for funding and services. This is particularly true of unfunded mandates, decreased state and federal funding to supplement. It is clear that staffing, associated personnel costs and budget constraints have been an issue in Eagle County for some time; these concerns exist beyond the Eagle County Sheriff's Office (ECSO). However, as an organization which is labor intensive and includes a broad spectrum of 24 hour operations, and because of its critical and essential public safety functions, the ECSO has been challenged to meet its statutory public safety requirements within current fiscal constraints. The ECSO is responsible for investigation of incidents (non- criminal events which require a law enforcement presence) and crimes which occur in the ski areas and back- country as well as all of the unincorporated areas of the County. Eagle County has grown significantly since 1969. The population has nearly doubled since 1990. The County's population is projected to increase rapidly to just under 90,000 in 2035. A considerable amount of this growth will occur in the unincorporated areas. There has been a demographic shift to include a higher proportion of minorities, particularly Hispanics. There has been a real increase in measures of income and home value. There are a number of ways in which these shifts will impact the Sheriff's Office: Increase in the number of residents will increase the volume of activities. Increases in people who are at greater risk of coming into contact with the justice system will increase the volume of activities. The Eagle County Sheriff s Office supports a specialized tactical unit known as the Special Operations Unit (SOU). The unit is a multiagency team comprised of first responders from the Eagle County Sheriff s Office, Vail Police Department, Eagle Police Department, Avon Police Department, and * the Eagle County. Ambulance District. The unit stands ready to deploy twenty four hours and day, seven days a week for evolving challenges that society places on our community. The SOU team is able to respond to incidents that go beyond the scope of normal patrol capabilities. The unit is deployed for incidents such as barricaded suspects, armed suspects, suicidal- persons, hostage rescue, assisting other agencies, a high -risk incident, dignitary protection, and crowd control just to name a few. Since the formation of the SOU team in 1990, they have had to make do with used equipment and in some situations without equipment vital to ensuring the safety of the responders. In circumstances where equipment is not available they have had to find alternate response routes to volatile situations, increasing their response time and the amount of the victim(s) is in danger. Edward Byrne Memorial Justice Assistance Grant (JAG) Formula Program: Local • Solicitation Eagle County The SOU team trains on a regular basis and is called upon when officers need them. The team's most recent call -out came on April 13, 2009, in the town of Avon, on a domestic disturbance that turned into. a volatile hostage situation, in which the suspect was armed a and believed to be under the influence of cocaine. The team was forced to approach the suspect's residence with shields which only offer protection to the person carrying the shi ld. If the team had a tactical blanket available to them then one would have been deployed which would have made the rescue safer for the rescuing officers. The blanket would have a be used in a number of responses, including but not limited to, barricaded suspects, armed suspects, suicidal persons, hostage rescue, assisting other agencies, a high -risk incident, school shootings, tubular assaults. It is also important to noto that the Eagle County Regional Airport falls within our jurisdiction and our agency is the primary responder. The TACIII+ Tactical Blanket will cost $36,076.85. The Eagle County Sheriff s Office (ECSO) is requesting funding from the Recovery Act Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation in the amount of $31,595, which will be used toward the purchase of the blanket. The ECSO will pay the remaining $4,481.85 from' confiscated funds. Nester before has it been more vital, nor more a public expectation, that as first responders we secure the equipment necessary to keep our community and 1 st responders safe. Edward Byrne Memorial Justice Grant (JAG) Formula Program: Local Solicitation Eagle County Budget Worksheet Equipment 319595.00- .Item Computation Cost TACIII +Tactical Blanket $369076.85 (See attachment A for full budget breakdown) Equipment TOTAL PROJECT COSTS Federal Request Applicant Funds, if any, to be applied to this project Budget Summary Page . $ 36,076.85 $ 36.076085.__ _$319595.00_ $ Instant Armor. Inc. 350 E. Easy Street, #1 Simi Valley, CA 93065 Voice: 805.526.3046 Facsimile: 805.526.9213 I NAME / ADDRESS Eagle County Sheriffs Office Mark Linn 0885 East Chambers Ave P.O. Box 359 Eagle, CO 81631 Ai1G�n��� A Price Quote DATE ESTIMATE NO. 14/21/2009 01 -4548 This Price Quote has been sent via e-mail. A "Sole Source TERMS REP FOB Provider" letter will be provided upon request. Net 30 RL Eagle CO ITEM DESCRIPTION QTY COST TOTAL T3 -TBS "TACIII +" Tactical Blanket System, Including: 369076.85 36,076.85 5 - NIJ Level III, TACIII+ Panels 5 - Suction Cup Straps 1- Hardcase 2 - 2 -piece aluminum extension pole sets 1- Pole Pocket set (2 per set) 3 - Loop Straps 3 - Hook Straps 5 - SWAT patches Carrier Value Insurance UPS - Ground delivery Faxed P.O.'s are acceptable if followed up with an original. TOTAL $369076.85 nis price quote is vanci for 3u days from the date of submission. Longer quote periods may be requested and, if granted, will appear on this proposal.