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HomeMy WebLinkAboutC09-096 CMNMADVERTISING AGREEMENT between EAGLE COUNTY, COLORADO and COLORADO MOUNTAIN NEWS MEDIA This agreement ("Agreement"), entered into this ~ day of _, 2009, between Eagle County, Colorado ("County") and Colorado Mountain News Media, a division of Swift Communications ("CMNM"). WITNE5SETH: Whereas, CMNM owns and operates various Colorado publications, including The Aspen Times, The Glenwood Spring Post Independent, The Grand Junction Free Press, the Summit Daily News, The Vail Daily, The Eagle Valley Enterprise, The Vail Trail and The Valley Journal ("the "Publications"); and Whereas, County desires to purchase advertising space with CMNM at a guaranteed and fixed rate during the term of this Agreement; and Whereas, CMNM desires to have a guaranteed minimum dollar amount of advertising space sales to County during the term of this Agreement, Now, therefore, in consideration of the foregoing premises and following promises, the parties agree as follows: 1. TERM. The term of this Agreement ("the Term") shall be one (1) year, commencing on February 1, 2009 and ending on January 31, 2010. 2. GUARANTEED PURCHASE LEVEL. County shall purchase from CMNM, at the rates specified in Section 3 of this Agreement, One Hundred and Fifty Thousand Dollars ($150,000) (the "Purchase Level") of advertising space ("Advertising Space") during the Term in one or another of the Publications. Advertising Space includes, but is not limited to, classified advertisements, display advertisements, legal notices, legal display and legal liner advertisements. 3. GUARANTEED RATE FOR ADVERTISING SPACE. CMNM guarantees to County for Advertising Space other than legal notices during the Term the rates specified for the Purchase Level in Exhibit A attached hereto and incorporated herein by this reference. The rates for legal notices in The Eagle Valley Enterprise shall be as specified on Exhibit B attached herein and incorporated herein by this notice. The rates specified on Exhibits A and B collectively are referred to as the "Guaranteed Rates." It is understood and agreed that the limitation on covered publications specified on Exhibit A shall not apply to Advertising Space purchased by County under this Agreement. o~-. 0 9 ~ 4. FAILURE TO MEET PURCHASE LEVEL. Should County fail to purchase the Purchase Level worth of Advertising Space at the Guaranteed Rates during the Term, County shall remit to CMNM within thirty (30) days after the end of the Term the amount of the deficiency. 5. ACCOUNT CODES. Departments of County to be incorporated into this Agreement include but are not limited to the following. CMNM agrees to include Account Codes, as listed below, on all invoices sent to County: Department Account Code Eagle County Administration eacoadmi Eagle County Airport ecairpo Eagle County Animal Services eagcoani Eagle County Assessor ecassess Eagle County Attorney ecattyof Eagle County Building and Grounds ecbldggr Eagle County Clerk and Recorder eagcoclr Eagle County Commissioners eccommis Eagle County Community Development eccommde Eagle County CSU Extension csucoext Eagle County ECO Trails ecotrail Eagle County Engineering ecengine Eagle County Environmental Health eagcoenv Eagle County Facilities eafacili Eagle County Fair and Rodeo TBD Eagle County Fairgrounds (Excluding Fair and Rodeo) ecfair Eagle County Finance eagcofin Eagle County GIS eagcougis Eagle County Health and Human Services echealth Eagle County Housing echousde Eagle County Human Resources eacounhu Eagle County Innovation and Technology eagcoinn Eagle County Landfill and Recycling eclandfi Eagle County Marketing and Communications ecmarcom Eagle County Planning Division ecplandi Eagle County Public Trustee eacopubt Eagle County Regional Transportation ecregitr Eagle County Road and Bridge eacounro Eagle County Sheriffs Office ecsherif Eagle County Senior Services ecsenser Eagle County Treasurer eactytre Eagle County Weed and Pest ecweepes 6. ADVERTISING PLACEMENT PROTOCOL. 2 (a) In all cases, the County department placing an advertisement shall provide an account code as set forth in Paragraph 5. (b) If the advertisement is placed via a-mail, the account code shall be typed in the subject line of the email. Dates and publication shall be included in the body of the email. E-mail orders should be directed to cbukovich@cmnm.org. (c) If the advertisement is placed via facsimile, the account code shall be placed on the cover page of the fax. (d) If the advertisement is placed via telephone, the account code shall be given in order for the ad to be scheduled properly. Telephone orders should be directed to Carole Bukovich at 970.328.6333 ext. 2800. (e) CMNM agrees, at no charge, to include tear sheets with invoices at County's request. 7. NOTICE. Any notice, demand or communication which either party may desire or be required to give other party shall be in writing and shall be deemed sufficient if delivered personally or sent by certified first class US mail, postage prepaid, addressed as follows: Eagle County: Eagle County Manager 500 Broadway Post Office Box 850 Eagle, CO 81631 Phone: (970) 328-8605 Fax: (970) 328-8629 Sharee.wettstein(a~ea lei county.us CMNM: Lance E. Fahrney Vail Daily Advertising Director PO Box 81 Vail, CO 81658 Phone: (970) 748 - 2946 Fax: (970) 949-7094 lfahrney(u~,vaildaily.com Either party may designate in a writing served as provided above a different address to which any notice, demand or communication is to be mailed. 8. ENTIRE AGREEMENT. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof, and supersedes any and all prior agreements, proposals, negotiations and representations pertaining to the obligations to be performed hereunder. 9. SEVERABILITY. If any clause or provision of this Agreement shall be held to be invalid in whole or in part, then the remaining clauses and provisions, or portions thereof, shall nevertheless be and remain in full force and effect. 10. AMENDMENT. No amendment, alteration, modification of or addition to this Agreement shall be valid or binding unless in writing and signed by the parties to be bound thereby. 11. ATTORNEY FEES. If either party hereto shall bring any suit or action against the other arising out of this Agreement, the prevailing party shall have and recover against the other party its costs and reasonable attorney's fees. 12. GOVERNING LAW. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Colorado. Exclusive jurisdiction and venue for any legal proceedings related to this Agreement shall be in the District Court of Eagle County, Colorado. 13. APPROPRIATIONS. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement nor shall any payment be made to CMNM for any period after December 31, 2008 without an appropriation by County in accordance with a budget adopted by the Board of County Commissioners in compliance with applicable law. 14. SOLE SOURCE GOVERNMENT CONTRACTS. If CMNM has entered into a sole source government contract or contracts with the State of Colorado or any of its political subdivisions as defined in Article XXVIII of the Colorado Constitution which including this contract in the aggregate on an annual basis are equal to or exceed the amount of $100,000, then the following provisions apply: A. Because of a presumption of impropriety between contributions to any campaign and sole source government contracts, CMNM, on behalf of itself, any person who controls ten percent or more of the shares of or interest in CMNM, and CMNM's officers, directors and trustees (collectively, the "Contract Holder") shall contractually agree, for the duration of the contract and for two years thereafter, to cease making, causing to be made, or inducing by any means, a contribution, directly or indirectly, on behalf of the Contractor Holder or on behalf of his or her immediate family member and for the benefit of any political party or for the benefit of any candidate for any elected office of the state or any of its political subdivisions. B. The parties further agree that if a Contract Holder makes or causes to be made any contribution intended to promote or influence the result of an election on a ballot issue, the Contract Holder shall not be qualified to enter into a sole source government contract relating to that particular ballot issue. 4 C. The parties agree that if a Contract Holder intentionally violates sections 15 or 17(2) of Article XXVIII of the Colorado Constitution, as contractual damages that Contract Holder shall be ineligible to hold any sole source government contract, or public employment with the state or any of its political subdivisions, for three years. D. The Contract Holder agrees to comply with the summary and notice provisions of Section 16 of Article XXVIII of the Colorado Constitution. E. These provisions shall not apply to the extent they have been enjoined or invalidated by a court of competent jurisdiction. F. All terms used in this Section and not otherwise defined in this Agreement shall have the same meaning as set forth in Article XXVIII of the Colorado Constitution. 15. PROHIBITIONS ON PUBLIC CONTRACT FOR SERVICES: If CMNM has any employees or subcontractors, CMNM shall comply with C.R.S. § 8- 17.5-101, et seq., regarding Illegal Aliens -Public Contracts for Services, and this Contract. By execution of this Contract, CMNM certifies that it does not knowingly employ or contract with an illegal alien who will perform under this Contract. A. CMNM shall not: (i) Knowingly employ or contract with an illegal alien to perform work under this contract for services; or (ii) Enter into a contract with a subcontractor that fails to certify to the CMNM that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services. B. CMNM will confirm the employment eligibility of all employees who are newly hired for employment to perform work under this Contract through participation in the Basic Pilot Verification program, as administered by the United States Department of Homeland Security. If CMNM is not accepted into the Basic Pilot Verification Program prior to entering into a public contract for services, CMNM shall apply to participate in the Program every three months until CMNM is accepted or the public contract for services has been completed, whichever is earlier. Information on applying for the Basic Pilot Verification Program can be found at: hops://www.vis-dhs.com\emplo~gistration C. CMNM shall not use either the Basic Pilot Verification Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed. 5 D. If CMNM obtains actual knowledge that a subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, CMNM shall be required to: (i) Notify the subcontractor and the County within three days that the CMNM has actual knowledge that the subcontractor is employing or contracting with an illegal alien; and (ii) Terminate the subcontract with the subcontractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (D) the subcontractor does not stop employing or contracting with the illegal alien; except that CMNM shall not terminate the contract with the subcontractor if during such three days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. E. CMNM shall comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority established in C.R.S. § 8-17.5-102(5). F. If a Contractor/Consultant violates these prohibitions, the County may terminate the contract for a breach of the contract. If the contract is so terminated specifically for a breach of this provision of this Contract, CMNM may be liable for actual and consequential damages to the County as required by law. G. The County will notify the office of the Colorado Secretary of State if CMNM violates this provision of this Contract and the County terminates the Contract for such breach. //REMAINDER OF PAGE INTENTIONALLY LEFT BLANK// 6 IN WITNESS WHEREOF, the parties have executed this Agreement. Dated: 2009 EAGLE COUNTY: COUNTY OF EAGLE, STATE OF COLORADO, BY AND THROUGH ITS BOARD OF COUNTY COMMISSIONERS By: Sara J. Fisher, C airman ATTEST: Tea J. 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W W CJt Cn C N N O O c 7 O W 67 CP Y ~P J O N Y Y O U) O UI A CO 00 O CO O CSl fA a o N W O Oo (p CO W J C4 N (71 O O A O ~ N (p W N Y O y u O 07 Cn N O c0 00 ~ O J ~ F` C37 00 O J 6) O O A O O O H . fR fir GH 4fl fR ~ EH ({~ {f} Eir fR. ~"' N ~ to fR N fA A fir ~ fA C3~ ffl to fR ~ (fl m fH J {fl 00 fR CO Y O Y N N N N A F ~ J F-' Oo N ~ N Cn W A W O ~ Y N W ~ C N O 7 . z 00 O W Y J O W A (~: A W N C4 CO N' Y Y 00 C71.: N -J Y O N a ' J N Y J CSI C,J N J N 00 CJ1 F-' W C)"I CJ1 Y C)l ~l O N CT7 N O y u ~~ ~ CJt CJl W Cn O 00 CJl C57 Ut 00 O W 00 O O W O C77 O (77 O Cn O ~e c~ ~ ~ o EXHIBIT Eagle Valley Enterprise Legal Advertising bid for 2009 Bidding $.51 per single-column line for the first publication of each notice (County paid- legal). Bidding $.37 per single-column line for each additional publication (County paid-legal). Bidding $.76 per single-column line for the first publication (Privately supported-legal). 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