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HomeMy WebLinkAboutC09-078 McMahan and Associates_GE' MCMAHAN AND ASSOCIATES, L.L.C. Certified Public Accountants and Consultants -; SUITE 222/AVON CENTER 100 WEST BEAVER CREEK BLVD. ,.~ ? P.O. Box 5850 AvoN, CO 8 1620 January 5, 2009 Board of Directors -Golden Eagle Elderly Housing Corporation c/o Golden Eagle Elderly Housing Corporation P.O. Box 850 Eagle, Colorado 81631-0850 WEB SITE: WWW.MCMAHANCPA.COM TELEPHONE' (970) 845-8800 FACSIMILE: (970) 845-085 I E-MAIL: MCMAHAN@MCMAHANCPA.COM RE: Agreed-Upon Procedures Engagement -Golden Eagle Senior Apartments 700 Broadway, Eagle, Colorado 81631 This letter is to confirm our understanding of the nature and limitations of the services we are to provide to you in order to meet the requirements of United States Department of Agriculture -Rural Development ("Rural Development")for Golden Eagle Elderly Housing Corporation, as owner of Golden Eagle Senior Apartments, the subject rural rental housing apartment complex. We will apply the agreed-upon procedures set forth in the attached example report (included at Exhibit 1) to assist you in determining that Form RD 3560-7, Multiple Family Housing Project Budget/Utility Allowance, was prepared in accordance with the criteria specified in 7 CFR part 3560 for the year ended December 31, 2008. Our engagement to apply these agreed-upon procedures will be conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and standards applicable to attestation engagements contained in Government Auditing Standards issued by the Comptroller General of the United States. The sufficiency of these procedures is solely the responsibility of Rural Development. Consequently, we make no representation regarding the sufficiency of the procedures either for the purpose for which this report has been requested or for any other purpose. If, for any reason, we are unable to complete the procedures, we will describe any restrictions on the performance of the procedures in our report, or we will not issue a report as a result of this engagement. We will submit a report similar in form and content to the attached sample report (included at Exhibit 1) listing the procedures performed and our findings, if any, which also describes specifically whether each procedure resulted in a finding of compliance ornon-compliance with the aforementioned regulations. This report is intended solely for the use of the owner and management of Golden Eagle Senior Apartments, and Rural Development, and should not be used by those who did not agree to the procedures and take responsibility for the sufficiency of the procedures for their purposes. Our fees for such services will be based on the actual time spent at our standard hourly rates, plus travel and other out-of-pocket costs such as report production, typing, postage, etc. Standard hourly rates for staff vary with the degree of responsibility assigned and experience. We estimate that our total fees for this engagement will range from $6,000 to $7,000. The fee estimate is based on the anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. Our invoices for these fees will be rendered each month as work progresses and are payable on presentation. D. Jerry McMahan, C.P.A. Paul J. Backes, C P.A. Performing services for local governments throughout Colorado Daniel R. Cudahy, C.P.A. Michael N. Jenkins, C.A., C P.A. Mem)7ers: American Institute o~ Certified Public Accountants/Colorado Society o{ Certi~ied Public Accountants Board of Directors -Golden Eagle Elderly Housing Corporation January 5, 2009 RE: Agreed-Upon Procedures Engagement- Golden Eagle Senior Apartment Page 2 At the conclusion of our engagement, we will require a representation letter from you that, among other things, will certify your responsibility for compliance with the requirements of 7 CFR part 3560.308(a), 308(b), and 308(c). We appreciate the opportunity to assist you. Very truly yours, McMAHAN and ASSOCIATES, L.L.C. This letter correctly sets forth the understanding of Golden Eagle Elderly Housing Corporation with respect to the services to be performed by McMahan and Associates, L.L.C. Golden Eagle Elderly Housing Corporation BY: Signature: "~ Title: S'`~1\a-:~.Ara..y'~ Date: ~ ' ~ ~ Q~ EXHIBIT 1 Sample Report: Auditor's Agreed-Upon Procedures Resort To the Board of Directors -Golden Eagle Elderly Housing Corporation and United States Department of Agriculture -Rural Development We have performed the procedures enumerated below, which were agreed to by United States Department of Agriculture -Rural Development ("Rural Development") and Golden Eagle Elderly Housing Corporation, as owner of Golden Eagle Senior Apartments ("Project"), and the Project's financial accounts, solely to assist those parties in evaluating the accompanying Form RD 3560-7, Multiple Family Housing Project Budget/UtilityAllowance prepared in accordance with the criteria specified in 7 CFR part 3560 for the year ended December 31, 2008. Golden Eagle Elderly Housing Corporation, as Project owner, is responsible for the Project's financial accounts. This agreed-upon procedures engagement was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and the standards applicable to attestation engagements contained in Government Auditing Standards issued by the Comptroller General of the United States. The sufficiency of these procedures is solely the responsibility of Rural Development. Consequently, we make no representation regarding the sufficiency of the procedures described below either for the purpose for which this report has been requested or for any other purpose. The agreed-upon procedures performed during this engagement were included in the audit program designed for the Rural Rental Housing Program dated September 29, 2004. The findings for each of the agreed-upon procedures are as follows. Agreed-Upon Procedure No. 1 Compare the total amount paid from the operating and maintenance bank account (by adding the total amount from monthly statements) to the total amount of costs reported on the general ledger and Form RD 3560-7, Part II. (list findings, if any) Agreed-Upon Procedure No. 2 Examine selected receipts, invoices, cancelled checks, etc., that support operating and maintenance expenses presented on Form RD 3560-7, Part II, to ensure they were actually incurred during the ongoing operations of the project. (list findings, if any) Agreed-Upon Procedure No. 3 Compare selected operating and maintenance records pertaining to expenses on Form RD 3560-7, Part II, to Rural Development regulations for eligibility and reasonableness. (list findings, if any) Agreed-Upon Procedure No. 4 Confirm payments with selected vendors for maintenance and operating expense items (or any questionable charges) from Form RD 3560-7, Part II. (list findings, if any) Agreed-Upon Procedure No. 5 Confirm with the financial institution year- end reserve account balances on Form RD 3560-7, Part III, and that there are no encumbrances of reserve account funds. (list findings, if any) Page 7 of 2 EXHIBIT 1 Sample Report: Auditor's Agreed-Upon Procedures Report (Continued) Agreed-Upon Procedure No. 6 Calculate the number of reserve account withdrawals from bank statements. This number is to be included in the engagement report. (list findings, if any) Agreed-Upon Procedure No. 7 Examine the caretaker agreement for compliance with Rural Development requirements (7 CFR 3560.102(b)(1)(ii). (list findings, if any) Agreed-Upon Procedure No. 8 Examine documents to confirm that owners/management companies solicited bids from independent companies for services/materials that were provided by identity-of-interest companies. (list findings, if any) Acrreed-Upon Procedure No. 9 Determine who owns selected contractor companies from the applicable State agency (for example Secretary of State records) and compare to RRH project owner and management company ownership names to uncover undisclosed identity-of-interest companies. (list findings, if any) Agreed-Upon Procedure No. 10 Compare the address on selected work orders, delivery documents, invoices, remittance notices, etc., to the RRH project address to ensure that services/supplies were provided to the appropriate property. (list findings, if any) Agreed-Upon Procedure No. 11 Confirm by independent verification that identity-of-interest companies exist and provide services to the general public. (list findings, if any) We were not engaged to and did not conduct an audit, the objective of which would be the expression of an opinion on the financial statements of Golden Eagle Elderly Housing Corporation. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. This report is intended solely for the information and use of the owner and management of Golden Eagle Seniors Apartments, and Rural Development, and is not intended to be and should not be used by anyone other than these specified parties. (Auditor Signature) (Date) Page 2 of 2