No preview available
HomeMy WebLinkAboutC09-046 National Forest FoundationNATIONAL CREST FOUNDATION January 14, 2009 Sharee Wettstein Eagle County Youth Conservation Corps P.O. Box 850 Eagle, CO 81631 RE: 2009 ECYCC Project Season Project #: 8S- 02 -06 -19 Dear Sharee: BUILDING 27, SUITE 3 ► FORT MISSOULA ROAD MISSOULA, MONTANA 59804 TEL 406 542 -2805 ► FAx 406 542 -2810 W W W. BECOM EAFRIEND.ORG WWW.NATLFORESTS.ORG In partnership with Vail Resorts, the National Forest Foundation (NFF), is delighted to inform you that your proposal, 2009 ECYCC Project Season, has been approved for funding through the 2009 NFF Ski Conservation Fund (SCF). The NFF gladly awards your organization $30,000.00 to complete the project as specified in the proposal, directly benefiting the White River National Forest and nearby communities. This award runs from January 16, 2009 through January 15, 2010 and all project activities and expenditures must occur within this period. According to the approved budget, financing for this project will consist of: SCF Funds: $30,000.00 Private Funds: $55,000.00 Private In -Kind Donations: $7,500.00 Other Federal Funds: $ .00 Total Project Value: $92,500.00 All funds awarded through SCF will be distributed in accordance with the project terms and conditions included with this letter. Please read these carefully. With the signing of the enclosed Award Recipient Agreement, SCF funds of $30,000.00 are officially committed to project #8S -02- 06-19, matched by non - federal cash or in -kind contributions equal to at least 50% of the award amount. You will receive this level of support to complete the project, provided all Terms and Conditions are satisfied. Please complete and return the enclosed Award Recipient Agreement to release project funds. Eagle County Youth Conservation Corps Page 2 January 14, 2009 If you have any questions about the award materials or the administration of your award, please contact Adam Liljeblad, Director of Conservation Awards, at (406) 542 -2805, ext. 12 or aliljeblad@natlforests.org. On behalf of the Board of Directors and the staff of the National Forest Foundation, we look forward to partnering with your organization and wish you the greatest success with your project. Enclosures PROJECT TERMS AND CONDITIONS Ski Conservation Fund White River National Forest Award Recipient: Eagle County Youth Conservation Corps Project Name: 2009 ECYCC Project Season Project ID: 8S- 02 -06 -19 Award Amount: $30,000.00 Award Period: January 16, 2009 — January 15, 2010 Congratulations on your receipt of a Ski Conservation Fund (SCF) award from the National Forest Foundation (NFF). This document contains the terms and conditions of your award. Please read this document in its entirety, and sign and return the enclosed Award Recipient Agreement promptly to release project funds. I. FUNDING AND FINANCIAL REQUIREMENTS This section describes the types of funds involved in project funding, their restrictions, and other project financial requirements. A. SCF Funds awarded by the NFF consist of federal funds and contributions from guests of Vail Resorts, and are subject to the following restrictions: • No SCF funds may be directed to the U.S. Forest Service or any other federal agency. • The award recipient cannot use SCF funds as a match for other federal funds. • No portion of the matching funds may be used to cover general operating expenses, overhead, or other indirect expenses without prior approval of the NFF. Direct expenses related to overhead must be specifically accounted for. • The Award Recipient must request and expend all NFF funds within the stated award period. If all awarded funds have not been requested and expended before the project completion date, the remaining funds become unavailable and project costs will not be reimbursed. B. Non - Federal Private Donor Funds are optional supporting project funds from sources other than the SCF or Federal agencies and are not restricted by the NFF. Please document these funds to show additional leverage. 2009 SCF Terms and Conditions 1 4/30/08 C. Private In -Kind Contributions are goods and services such as volunteer labor, donated materials, and equipment provided by non - federal parties, which are applied toward project goals. The following conditions apply to these funds: • A minimum in -kind donation of 25% of the total SCF award value must be contributed towards the project and cannot come from any Federal source. • In -Kind contributions must have a defined market value. To assess the value of volunteer time, please visit http : / /www.independentsector.org /programs /research /volunteer_time.html for the current value of volunteer time in your area. The Award Recipient must document the receipt and value of the in -kind contributions in writing. A sample letter for in -kind documentation is enclosed with the project terms. D. Other Federal Funds are optional cash or in -kind project donations from the U.S. Forest Service or any other federal entity. While these funds cannot be used to match NFF funds, please document them to show additional leverage. E. Disbursement: Upon receipt of a completed Award Recipient Agreement (included in the award package), the NFF will release SCF funds to the Award Recipient. • No funds will be disbursed without a signed Award Recipient Agreement • Funds cannot be disbursed after the project end date. F. Unused Funds and Reversion: This SCF award is intended to support the above - specified project within the award period. Any portion of SCF funds not expended at the end of the project period must be returned to the NFF within 30 days. G. Records and Audit: The Award Recipient will keep systematic records of all expenditures pertaining to this project. Vouchers, time sheets, bills, invoices, canceled checks, receipts, and records of in- kind donations, will be retained by the Award Recipient for three years after the submission and acceptance of a final report by the NFF and will be available for inspection and audit by representatives of the NFF or the U.S. Government at any time during this period. • The NFF may, at is own expense, audit, or have audited, the records of the Award Recipient insofar as they relate to activities supported by this project. 2009 SCF Terms and Conditions 2 4/30/08 H. Administrative & Audit Requirements: The following applicable federal cost principles, administrative requirements, and audit requirements apply: For States, Native American Tribes, and Local Governments: OMB Circular A -87 and A -128 For Non -profit Organizations: OMB Circular A -110, A -122, and A -133 For Educational Institutions: OMB Circular A -21 and A -133 Recipients required to be audited under OMB Circular A -133 or OMB Circular A -128 must provide the NFF with a copy of all audit reports. Some organizations are not required to have an audit under these two circulars; in these instances, they must notify the NFF in writing of that fact and submit reviewed financial statements. I. Changes to Project Terms are subject to the following conditions: • The NFF makes this project award with the understanding that all funds will be used in accordance with the approved project description and budget, in the specified time frame. Should there be any change in the project purpose, method of operation, or budget, the Award Recipient must request in writing, approval for changes to be made. The Award Recipient must receive written approval of any proposed changes prior to implementing them. • No extensions are possible under the SCF. Any unspent funds remaining at the end of the award period must be returned to the NFF. J. Applying for Future SCF Rounds: Organizations re- applying for funding through the NFF Ski Conservation Fund in future selection rounds must have submitted a complete final report for the originally funded project before any new NFF SCF funds will be distributed. II. REPORTING It is the responsibility of the Award Recipient to keep the NFF informed of the project's progress. Please submit a total of two copies of update and final reports, one in hard copy and one electronically. Additional items such as news clippings or photos may be mailed. The following is a summary of project reporting requirements. Please see the Reporting Guidelines in the award packet for additional detail. 2009 SCF Teams and Conditions 3 4/30/08 Project Update Report: • The Award Recipient must submit a concise narrative summary 1 to 2 pages long, outlining the project's progress for the first six months from the award date, and specifying and quantifying measurable project results. Award Recipients will submit a sji ed interim Financial Report that outlines cumulative expenditures for the first six months, in contrast to what was initially budgeted. The report must clearly indicate which portions of the specific budget items were funded by SCF funds, and which were funded with contributions from other sources. Two copies of the financial report form are included in the award packet. Greater detail is provided for both the narrative summary and financial report in the Reporting Guidelines in the award packet. • If the Award Recipient has not expended funds for the project at the time an Update Report is due, please submit a brief statement indicating that no financial activity has yet occurred and indicate when it is anticipated to begin. Final Report: The Final Report must be submitted to the NFF within 30 days of the project completion date. Full detail is provided in the Reporting Guidelines included in the award packet. The primary components are listed below: • A final report cover -sheet summarizing tangible project accomplishments; • A narrative of the project work accomplished, and how its success was evaluated, monitored, and shared; • A completed, signed NFF financial report form, showing final accounting for all receipts and grant expenditures compared to the approved budget; • Copies of all publications, press releases, and other appropriate products resulting from the project, particularly those highlighting the NFF as a partner; • A representative series of digital images or photographs depicting the project; • As applicable, a Web site link to information about the project. The Award Recipient should communicate early on and in writing about problems with providing these reports on a timely basis or questions about report requirements. Inaccurate or incomplete reports may require return of SCF funds. Any unexpended SCF funds remaining at the end of the award period must to be returned to the NFF. Reporting Dates: Report Type Reporting Period Due Date Update Report January 16, 2009 - July 15, 2009 July 16, 2009 Final Report January 16, 2009 - January 15, 2010 February 15, 2009 2009 SCF Terms and Conditions 4 4/30/08 III. PUBLICITY AND ACKNOWLEDGEMENTS The Award Recipient must give appropriate credit to the National Forest Foundation, Vail Resorts, and the U.S. Forest Service for their support in all press releases and publications, including annual reports, newsletters, dedications, or other public communications regarding this project, and on the Award Recipient's Web site. Information for obtaining a copy of the NFF logo is included in the Friends of the Forest® insert in the award packet. In all communications with the public, where space permits, please refer to the NFF as follows: The National Forest Foundation, chartered by Congress, engages America in community -based and national programs that promote the health and public enjoyment of the 193 - million -acre National Forest System, and accepts and administers private gifts of funds and land for the benefit of the National Forests. The Award Recipient gives the NFF the right and authority to publicize its support of this project and the Award Recipient in press releases, publications and other public communications, and to use the Award Recipient's name, likeness, logo or other official representation. The NFF may feature the Award Recipient's project in its public communications as long as the Award Recipient has provided updated information on the project, a Web site link to project information (if applicable), and appropriate credit to the NFF. The NFF communications program, Friends of the Forest® provides an opportunity for interested citizens to become informed and involved in recreation, volunteerism, and enjoyment of our National Forests and Grasslands. The Award Recipient should provide a link to the Friends of the Forest Web site, www.becomeafriend.or;r. There, members and partners can sign up for our quarterly newsletter, Tree- mailTM, and receive information about volunteer opportunities. • The NFF regularly profiles projects and partners and provides links to partner organizations on its Web site and in printed and electronic media. Interested project managers may write reports from the field for publication in NFF communications. Please contact the NFF if your organization is interested in this opportunity. 2009 SCF Terms and Conditions J 4/30/08 IV. FURTHER PROVISIONS TO THIS AWARD • Improvements made to the National Forest System lands under this award become property of the United States, subject to the same regulations and administration of the U.S. Forest Service as other National Forest improvements of similar nature. • Partners in this project are not entitled to any share of interest in the affected Forest Service property other than the right to use and enjoy it under the existing regulations of the U.S. Forest Service. Federal wage provisions (Davis -Bacon or Service Contract Act) are applicable to any contract developed under this award where all or part of the funding is of Federal origin. Davis -Bacon wage rates apply on all public work contracts in excess of $2,000; the Service Contract Act applies to service contracts in excess of $2,500. The Forest Service will award contracts in all situations where their contributions exceeds 50% of the contract cost. If a third party is approved to issue a contract it shall be awarded on a competitive basis. The NFF or its partners may sell any publications resulting from the project in accordance with the regulations applicable to their 501(c)(3) status. The publication may be sold at fair market value, defined as the recovery of the costs of development, production, marketing, and distribution. Once initial costs have been recovered, fair market value encompasses the costs of printing, marketing, and distribution only. Fair market value must exclude any in- kind or Federal contributions to the total costs of the project. V. CORRESPONDENCE AND COMMUNICATIONS Communications about administration of your Communications about requests for award, including requests for changes to project terms, should be directed to: Adam Liljeblad Director of Conservation Awards Email: aliljeblad@natlforests.org Phone: (406) 542 -2805, Ext. 12 National Forest Foundation Building 27, Suite 3 Fort Missoula Road Missoula, MT 59804 distribution of funds, project reporting and publicity should be directed to: Chelsea Pennick Conservation Programs Associate Email: cpennick@natlforests.org Phone: (406) 542 -2805, Ext. 20 2009 SCF Terns and Conditions 6 4/30/08 Award Recipient: Eagle County Youth Conservation Corps Project Name: 2009 ECYCC Project Season Project ID: 8S- 02 -06 -19 Award Period: January 16, 2009 - January 15, 2010 In return for project support approved by the National Forest Foundation (NFF) in the amount of $30,000.00, Eagle County Youth Conservation Corps (herein after referred to as "Award Recipient ") agrees to apply the award money specifically toward the above specified project, and agrees to the Ski Conservation Fund (SCF) Terms and Conditions in their entirety. The NFF will support the above - specified project for the stated award period. All project funds must be requested before the close of the award period. SCF funds that have not been used and expended as specified in the application and within the award period must be returned to the NFF. No SCF funds may be directed to the U.S. Forest Service or any other federal agency. No extensions are possible under this program. The Award Recipient agrees to publicize the financial support of the NFF, Vail Resorts, and the U.S. Forest Service in the project and to provide the NFF with copies of all publicity efforts such as press releases, press clippings, or relevant newsletters, and Web site links. The Award Recipient agrees to submit a project update report for the initial six months of the grant by July 16, 2009, and a final report (including digital images) to the National Forest Foundation by February 15, 2010. this p9ge and return it to the National Forest Foundation to release funds. Date Signature Date ,6G V-0,_ Z . \ S Ine. r- Name (Please Print) National Forest Foundation Building 27, Suite 3 Fort Missoula Road Missoula, MT 59804 Phone: 406 - 542 -2805 Fax: 406 - 542 -2810 http: / /www.natlforests.org Title �c cI'e_ Gn \Kv,A --, Cov2rv\w.ey 0-- Organization