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HomeMy WebLinkAboutC09-039 Arianna CalzadillasLEASE AGREEMENT Between THE COUNTY OF EAGLE, STATE OF COLORADO and Arianna Calzadillas This LEASE AGREEMENT entered into this 3~day of _December, by and between the Board of County Commissioners of the County of Eagle, State of Colorado, a body corporate and politic (hereinafter referred to as the "County") and, _Arianne Calzadillas_ _(hereinafter referred to as "Lessee"). Business Name (Lessee): Contact Name: Address: Business phone #: Arianna Calzadillas _Po Box 2099 Gypsum, CO 81637_ _Home Phone #: _Cell # _390-1304, RECITALS WHEREAS, the County represents it is duly authorized to enter into this Lease Agreement pursuant to Sections 30-11-101, 30-11-107, and 10-11-103, C.R.S., as amended; and WHEREAS, _Arianna Calzadillas_, represents that he/she is duly authorized to enter into this Lease Agreement on behalf of the Lessee for its intended purposes. COVENANTS NOW, THEREFORE, in consideration of the recitals stated above and the mutual covenants and promises of the parties hereto, the receipt and sufficiency of which is acknowledged, the County and the Lessee agree as follows SCOPE -The County does hereby lease to the Lessee the following premises, as indicated and marked under paragraph six below, situated within the Eagle County Fairgrounds property, County of Eagle, State of Colorado, hereinafter referred to as the "Leased Premises". Cancellation Provision- Lessee(s) reserving multiple dates hereby agree that the County reserves the right to cancel reserved dates for use of the facilities giving seven (7) days advance notice to Lessee. Check whether or not cancellation provision applies below: X Cancellation Provision does not apply. Cancellation Provision applies. 1 2. PURPOSE -Lessee's use of the leased premises is solely for: Family Dinner 3 4 Estimated number of persons attending: _40 .Estimate as accurately as possible. NOTE: Lessee may forfeit any damage deposits made if the number of persons attending the event is fifteen (15) percent greater than the estimate provided. It is the Lessee's responsibility to limit attendance to that indicated herein. Commercial Events and other events using multiple facilities involving vendors and/or exhibitors must provide a building and site event layout plan for approval. FEE CATEGORIES -Refer to the Eagle County Fairgrounds Policies and Procedures Manual for criteria. Check applicable use category below: ^ Commercial /Non -Resident X County Resident ^ Non-Profit PERIOD OF AGREEMENT -The term of this Lease Agreement shall be, check applicable category: Month /Day Exhibit Hall- 8:00 a.m. on 12/5 , 2008, to 8:00 a.m. on 12/6 , 2008. ^ Other facilities high use days- 7:00 a.m. to 12:00 p.m. on , 2008. ^ Other facilities low use days- 7:00 a.m. to 10:00 p.m. on , 2008. ^ Term for multiple date lease shall be: 5. LICENSES /PERMITS -Prior to the Lessee's event at the Leased Premises, Lessee shall obtain any and all licenses, permits and/or inspections as may be required by law, (food vendors must contact the Eagle County Community Development Department- Environmental Health Division for requirements. If serving alcohol you must contact the Clerk & Recorders Office). 6. RENTAL FEES AND DAMAGE DEPOSITS -Lessee must pay one-half of the required damage deposit to reserve the Leased Premises on the requested date(s). The balance of the 2 damage deposit and fee is due and payable fourteen (14) days prior to the event and thirty (30) days prior to the event for the Arena and Grandstands. Events in the Arena and Grandstands must be reserved no less than sixty (60) days prior to the event. Failure to pay the damage deposit and fee, as required, prior to the event will result in terminating and voiding this Lease Agreement. A cancellation fee of $25 will be withheld from the initial damage deposit if the event is canceled within two weeks of the event. Cancellation policy for the Arena and Grandstands- Events canceled more than sixty (60) days prior to a reserved event shall receive a full refund of damage deposit and fees paid. Events canceled less than sixty (60) days prior to a reserved event shall forfeit one-half of the damage deposit and any fees paid. Any and all fees and charges shall be agreed to, in advance, and shown on the applicable Exhibit and attached hereto. If the Lessee requires additional services, subsequent to signing the Lease Agreement, the Lessee agrees to execute an additional services form indicating the services required and the amounts to be paid. Lessee agrees to pay for additional services within thirty (30) days after the event ends. The damage deposit and fee for an event will vary depending on the facilities selected, the day of the week used, the use category into which the user falls and whether or not alcohol is consumed. Lessee agrees to pay the County the following rental fees and damage deposits for each Fairgrounds facility leased. Damage Deposit and Fees Worksheet Please refer to "exhibits "attached to this contract for facility fees. Exhibit(s) indicating facilities, damage deposits and fees attached? ......................................YES NO Check all that apply: Fee Damage Deposit Parking Lots Included with Lease Pro-rodeo Arena And Grandstands Exhibit A Exhibit Hall /North Lawn 100.00 500.00 Exhibit B Livestock Barn (Indoor Arena) Exhibit C West Parking Lot Exhibit D Horse Stalls/East Parking Lot Exhibit E North Lawn/Picnic Area Exhibit F Events Office Exhibit G Warm-Up/Practice Arena (Outdoor Arena) _ Exhibit H Concession Stand Exhibit I Eagle River Center 3 Combined Damage Deposit for multiple facilities use $500 no alcohol / $1,000 alcohol served or sold Total Damage Deposit Due: /Total Fees Due: _100.00 500.00 TOTAL AMOUNT DUE :........................................................................................ 600.00 Minus one-half damage deposit due :................................................................... 250.00 Balance due after one-half damage deposit received: ........................................ 350.00 Damage Deposit Date Due: Date Received: 11/17/2008 Balance of Damage Deposit and Fees Date Due: Date received: Educational Event Fee Waiver Applies Facilities Admission Surcharge (FAS) Applies FACILITIES ADMISSION SURCHARGE POLICY- A Facilities Admission Surcharge (FAS) of $.50 per seat sold or five percent (5%) of gross revenues collected, whichever is greater, shall be paid by all users who charge a gate admission fee, to the general public, for admission to their event. These events include, but are not limited to, craft shows, concerts, dances, rodeos, tradeshows or livestock events. Eagle County will allow users to provide their own numbered admission tickets for the event. Eagle County staff shall have the right to inspect tickets and monitor ticket sales periodically throughout the event. Within forty-eight (48) hours after the event has concluded, the user shall submit to the Fairgrounds office a total count of tickets sold for the event. If the user fails to notify the Fairgrounds office within forty-eight (48) hours after the event of the total number of tickets sold, then the count used to determine payment to the County shall be the maximum occupancy of the facility. The Fairgrounds office will bill the user within five (5) working days and payment shall be due no later than 30 days after receipt of billing. Failure to pay the FAS charge within 30 days after an event may result in cancellation of future events and/or loss of the right to book future reservations at the Eagle County Fairgrounds. *Please make checks payable to Eagle County. 4 _n/a Initials here stating that you read the following rules and regulations Animal Welfare: County Regulations and PRCA Animal Welfare Guidelines Set Standards for Rodeo Eagle County strictly prohibits the events of horse tripping and steer tailing at any/all rodeos. Eagle County adheres to the PRCA Animal Welfare Guidelines and Set Standards for Rodeo. Members of the Professional Rodeo Cowboys Association believe, as do most people, that animals should be treated humanely. The PRCA staunchly protects its animals with rules designed to insure proper care and treatment. More than 60 rules and regulations that govern all aspects of care, treatment, travel and competition are a part of the PRCA's animal welfare program. A veterinarian is required to be on-site at all PRCA rodeo performances and sections of slack. (Youth Rodeos may not be subject to this requirement) The PRCA publishes factual information regarding humane treatment of rodeo livestock. In addition, the PRCA has educational information available to schools, 4-H and FFA clubs, rodeo committees and others interested in learning more about the PRCA and the animals involved. PRCA Animal Welfare Rules The 60 rules and regulations that are a part of the PRCA's extensive animal welfare program are enforced by professional rodeo judges on-site at each PRCA sanctioned event. The following are a few of the rules that safeguard the animals: • No locked rowels, or rowels that will lock on spurs may be used on bareback horses or saddle broncs. Spurs must be dulled. • Animals for all events shall be inspected before the draw. No sore, lame, or sick animals, or animals with defective eyesight, shall be permitted in the draw at any time. • A rodeo committee shall insure that a veterinarian is present for every performance and section of slack. • If a member abuses an animal by any unnecessary, non-competitive or competitive action, he may be disqualified for the remainder of the rodeo and fined $250 for the first offense, with that fine progressively doubling with each offense thereafter. Any member guilty of mistreatment of livestock anywhere on the rodeo grounds shall be fined $250 for the first offense, with that fine progressively doubling with any offense thereafter. • No stock shall be confined or transported in vehicles for a period beyond 24 hours without being properly fed, watered and unloaded. • No timed-event cattle that have been used may be held over from one calendar year to the next. • All team roping cattle shall be protected by horn wraps. 5 A complete copy of the PRCA Animal Welfare Guidelines and Set Standards is on file at the Fairgrounds office and can also be obtained at http://www.prorodeo.org/animals/ BOARDING ANIMALS A. Unless authorized by the county, the boarding of animals is prohibited on fairgrounds property. When authorized, user shall pay a $25.00 deposit and $5.00 per day fee for each stall or pen used. The user is responsible to leave the premises in a clean and undamaged condition. Cleaning and damage expenses shall be deducted from the deposit and/or additional charges shall be assessed to the user in the event the premises are not left in a clean and undamaged condition. B. If boarding of animals is authorized, all owners of animals shall sign a lease agreeing to hold the county harmless and assume full responsibility for all claims asserted against the county. C. Users shall be responsible for the daily cleaning of stalls and holding pens. If the user fails to clean any stall or pen, the county shall clean them and charge the user $25.00/day per stall or pen. D. Unless authorized by the county, only one horse or mule shall be permitted in any single stall. E. Animals shall not be relocated from their assigned stalls. F. The county reserves the right to inspect any animal kept on the fairgrounds property. Incoming animals that appear sick shall not be admitted without a veterinarian's certificate of health stating the animal is healthy. Any animal that contracts a contagious disease must be removed immediately from the fairgrounds at the owner's expense. G. Owners of any animal kept on the fairgrounds property shall be responsible for ensuring that the animal is properly fed and watered on a daily basis. No bulk feed shall be permitted in the barns at any time. The county shall designate a feed storage area. H. Animals shall not be permitted to be kept or stalled in the arena area. I. At the discretion of the county, the stalls and pens shall not be available for use on days when scheduled events or maintenance is planned. 7. CLEANING AND DAMAGE CHARGES -Prior to the commencement of the Lease Agreement, Lessee and an authorized representative of the County shall inspect the Leased Premises, and shall make written note of any damaged or unclean property, (for the Exhibit Hall only there will be no pre-event inspection, lessee accepts the facility as-is). At the termination of the Lease Agreement, the County's representative shall make apost-event walk through. 6 If the Leased Premises are left in a clean, usable and undamaged condition, the damage deposit will be refunded in full to the Lessee within approximately four (4) weeks. If Lessee fails to clean the Leased Premises to the satisfaction of the County, or if the Leased Premises incur any damage during the Lessee's occupancy, all cleaning and damage expenses incurred by the County shall be deducted from the damage deposit. In the event that the damage deposit does not cover the damage, the excess cleaning and damage expenses shall be charged to Lessee who shall pay that excess within thirty (30) days of billing. Lessee agrees to comply with the facility cleaning procedures contained in the Eagle County Fairgrounds Policies and Procedures Manual. -~~~~ No cooking in the Exhibit Hall and Eagle River Center ^ Concessionaire and Housekeeping supplemental agreement required. 1. RULES AND REGULATIONS -Lessee agrees to abide by the Eagle County Fairgrounds Rules and Regulations as set forth in the "Eagle County Fairgrounds Policies and Procedures Manual- Rules and Regulations", attached hereto and made a part hereof by this reference. Lessee is responsible for enforcing the Rules and Regulations during its event and with all guests and participants. 9. INSURANCE FOR EVENTS -Eagle County requires all users (Lessees) to purchase and maintain insurance as described below under paragraph A insuring against all claims, damages, losses or expenses arising out of or resulting from the use of the leased premises. The county does not provide Lessees or their guests insurance protection. Insurance certificates shall name Eagle County as an "Additional Insured". Lessee agrees to provide the county with a Certificate of Insurance acceptable to the county, naming Eagle County as an "Additional Insured" fourteen (14) days prior to commencement of this Lease Agreement. Insurance may be available through CTSI's Tenant User Liability Insurance Program (TULIP), c% Arthur J. Gallagher & Co. 1-303-889-2614. General Liability Coverage shall be carried in the minimum amount of $500,000 per injury and $1,000,000 per occurrence for claims or damages arising from Lessee's use of the Fairgrounds, including but not limited to personal injury, death, property damage, and other damages imposed by law upon the parties hereto. The County requires all Lessees to purchase and maintain insurance as described below under paragraphs A, B & C, insuring against all claims, damages, losses or expenses arising out of or resulting from the use of the leased premises. The County does not provide Lessees or their guest's insurance protection. Insurance certificates shall name Eagle County as an "Additional Insured". Lessee agrees to provide the County with a Certificate of Insurance acceptable to the County, naming Eagle County as an "Additional Insured" fourteen (14) days prior to commencement of the Lease Agreement. Insurance may be available through CTSI's Tenant User Liability Insurance Program (TULIP), c% Arthur J. Gallagher & Co. at 1-800-889- 2614. 7 Proof of Insurance attached? ....................................................................................................YES NO 10. INDEMNIFICATION - To the extent permitted by law, any Lessee or User(s) shall indemnify, defend and hold the County harmless from and against any and all claims arising from the Lessee or User(s) use of the Eagle County Fairgrounds and associated structures, or from the conduct by the Lessee or User(s) of any activity, program or thing that may be permitted or suffered by the County in or about the Eagle County Fairgrounds, except that neither the Lessee or User(s) will be liable under this paragraph for any claim, loss, damage, cost, charge or expense arising out of any negligent or intentional act of the County. The Lessee or User(s) shall also indemnify, defend and hold the County harmless from and against any and all claims arising from any breach or default in the performance of any obligation on the Lessee or User(s) part to be performed under the provisions of these policies and procedures or arising from any negligence, recklessness, intentional acts or omissions of the Lessee or User(s) from any and all costs, attorney fees, expenses and liabilities incurred in the defense of any such claim or action or proceeding brought on any such claim. 11. ALCOHOL CONSUMPTION- Lessee is responsible for complying with the State of Colorado liquor laws. Alcoholic beverages may be served inside the Exhibit Hall, in connection with a private party, without a liquor license. Alcohol is not allowed for any youth (under 21) events regardless of the age of the Lessee. ANY Lessee requesting to sell liquor must procure a valid special events liquor license. Special events liquor licenses may only be obtained by non-profit organizations recognized by the State of Colorado. Lessee acknowledges that the "sale" of beer and alcoholic beverages includes indirect sale, for example by cover charge, single -price admission, donations or tips. Please contact the Eagle County Clerk and Recorder's office for more information. Check the applicable category below: Initials here: ^ Lessee requests to serve and consume alcohol inside the Exhibit Hall, for a private party. ^ Lessee requests sell alcohol, or charge admission to our receive donations in connection with an event where alcohol is provided, on the Eagle County Fairgrounds' premises; a valid special events liquor license is required. X Lessee shall not serve or consume alcohol on the premises. Proof of special events liquor license received? .......................................................................Y O 8 SECURITY - At all events where alcohol is served, consumed or sold and attendance is reasonably expected to be greater than 50 persons, security shall be provided. The Lessee shall be responsible for providing security from a bonded security company or the Lessee can obtained security by contacting the Eagle County Sheriff's Department at the rate of $50.00 hour. Events where attendance is expected to be greater than 50 persons, security shall be provided on the below stated schedule: 50 to 100 in attendance 1 uniformed personnel 100 to 150 in attendance 2 uniformed personnel 150 to 200 in attendance 3 uniformed personnel 200-1000 in attendance 4 uniformed personnel more than 1000 in attendance 5 uniformed personnel plus one additional uniformed personnel for each additional 1000 attendees. When required, by the guidelines above, Lessee shall provide, at its sole expense, uniformed security for events. Lessee shall provide a written, signed confirmation to the Fairgrounds Managers Office no less than seven (7) days prior to the event. Security must be arranged through a bonded security firm or the Eagle County Sheriff's Department. ^ Events with 500 or more in attendance require EMT service on-site. ty q ? ...................................................................................................................... Securi re uired YES ~ Proof of security provided? ........................................................................................................YES NO 12. KEY CHECKOUT/RETURN -Lessee shall obtain a key to the Leased Premises within 48 hours of the event after the fees and damage deposits have been paid in full to the county; proof of insurance has been submitted; proof of required security has been submitted and any other requirements have been met. The key must be returned to the County no later than the first business day following the end of the Lease Agreement. Keys must be returned to the Fairgrounds Office at: 590 Broadway Eagle, CO 81631 If the key is not returned within 48 hours after the end of the event, a lost key fee of $50.00 will be withheld from the damage deposit. 13. MISCELLANEOUS -Lessee may not assign all or any part of this Lease Agreement without the express, written consent of County which the County may grant or deny in its sole discretion. County's consent to any such assignment does not constitute its agreement to consent to any other assignment. Unless County's written consent to an assignment expressly states to the contrary, Lessee's assignment of all or any part of this Lease Agreement does not relieve Lessee from liability for the performance of all duties and obligations to be performed by the Lessee by the terms of this Lease Agreement. 9 A. Lessee shall permit the County to have access to the Leased Premises before, during, and after the scheduled event. The County shall have the right to cancel any event, without notice, or to stop any event in progress should the County determine that the security or life-safety of the Lessee and/or attendees is in jeopardy or if the County deems the facilities necessary for a public emergency. B. No modification or waiver of this Lease Agreement or of any covenant, condition, or provision herein contained shall be valid unless agreed to in writing by all parties. C. This Lease Agreement embodies the whole agreement between the parties hereto. There are no inducements, promises, terms, conditions, or obligations made or entered into by either the County or Lessee other than those contained herein. D. All agreements and covenants herein are severable, and in the event that any of them shall be held invalid by a court of competent jurisdiction, this Lease Agreement shall be interpreted as if such invalid agreement or covenant were not contained herein. E. If Lessee fails to abide by the terms of the Lease Agreement, the County reserves the right to hold any or all of Lessee's damage deposit. F. This Lease Agreement shall be governed by the laws of Colorado. Venue and jurisdiction for any dispute arising from or out of this Agreement shall lie with the District Court in and for Eagle County, Colorado. 10 IN WITNESS WHEREOF, the parties hereto have executed this Lease Agreement. One original shall be kept on file with the County and one copy will be delivered to Lessee. THE COUNTY: COUNTY OF EAGLE, STATE OF COLORADO Name, Title: by and through ( ' ~--~`~ ~ Clar hivley Operations and Maintenance LESSEE STATE OF COLORADO ) )ss County of Eagle ) The foregoing was acknowledged before me this ~ day of J~ 2008, by t~+ My commission expires: ~ ~~l ~aG I~- Notary Public ```````~~~PNYa a~~4i ~ ~'''-~, ` ~. ~.o ,;y`s.P ~ ; ~ :~' .s w~", Marcella R Sandoval Rgent 9709264804 p.l CERTIFICATE OF iLIA$Il.ITY INSURANCE American FamilyMuua alrlnsuan eilComuranceCompany [] AMERICAN FA,MILy 6000 American Pky Madison, Wisconsin 31783-p0pt not checked. - Insured's Name and Address ~= Patricio & Rosa Venzor Agent's Name, Address and Phone Number (A9t.IDist.) Box 73 Marcella Sandoval (970) 926-4802 Eagle, CO 81631-0073 0069 Edwards Access Rd Ste 10 PO Box 1530 This certificate is issued as a matter of information only and confers no ri hts uOWAROS, CO $1632-1530 (155/307) This certificate does not amend, extend or alter the coverage afforded by the polpieoi'es ~,$ted ~~ we Holder. COVERAGES This is to certify that polydes of rnsurance listed below have been issued to the Insured document nnm respect to which Ihls certificate me be named above for the po4ry period Indfcaled, notwithst n9 y q Y xsued or may pertain, the Insurance aNorded erW( en re uvement, term a condition of en by the polides described harem is subles to ell the terms, exdusbns. Y contras or other TYPE OF INSURANCE POLICY NUMBER arw wntsoons of such pdicies. EFFEC77VE EXPIgAT10N Homeowners! Mc Da Yr Mo Da . Yrl LIMITS OF LIABILITY Mobilehomeowners Liability 05PM-4044-01-50-CO Boatowners Liability Personal Umbrella Liability Farm/Ranch Liability Workers Compensation and Employers Liability t General Liability 1~ Commercial General Liabllrty {occurrence} Businessowners Liability Liquor Liability Automobile Liability ^ Any Auto ^ All Owned Autos ^ Scheduled Autos _ ' ^ Hired Auto ^ Nonowned Autos Excess Liability ^ Commercial t3lanket Excess Coverages} Date of Event 12/p5/2ppg CERTIFICATE HOLDER'S NAME AND ADDRESS • ADDITIONAL INSURED FAIR & RODEO MANAGEMENT PO eOX 850 EAGLE, CO 81631 U-2p1 Ed. 5100 4/15/2008 4/15/2009 o~,y mtury and Property Darrx3ge Each Occurrence $ 1,000 ,000 Borfify Uyury and Properly Damage Each Crccurrerxr $ 8oaly Injury and Property Damage ,000 Each Occurrence $ 000 Farm LiatNgry 8 Personal Liability Each Occurrence $ 000 Farm Employer's IJalxlity , Each Occurrence $ Stewtory 000 Each AccMenl ~ O~sease -Each Employee u $ ,000 Disease - Pohcy L+nut $ 000 General Aggregate $ ,Q00 Products - Co tales Operaaons A re to $ 000 fl~ Personal and AWertisin In u $ Each Occurrence $ 000 Dame to Premses Rented fo you $ ppp MediCel E xpense An One Person $ Each Occurrencet't $ 004 Aggregale'j"r $ ,000 Common Cause Umt $ ,000 Aggregate Limh $ 0~ ,000 60dJY Injury -Each Person $ 000 Bochly Injury -Each Axidem $ .000 Property Damage $ ,000 Bodily Injury and Property Damage Combined $ ,000 Each OcarrencerAggregete $ ._ .000 i' The +ndividual or paAners shown a5 insured ^ Have ^ Have not stases to ha covered as employees under Utls policy, t t Produss-Completed OPerauons aggregate rs equal la each occurrence brrxl and is +ndudetl in polcy aggregate CANCELLATION " onoula any of the above described poti~les be cancelled befor expiration date thereof, the company will endeavor to mail '( + wntten notice 1o the Certitcaie Holder named, but failure to mail notice shall impose no obligation or liabilittyy of any kind upon company, ris agents or representatives. '70 days unless dlff number of days shown. ®schibed a olictescare rsubject tohcancetlation l~ul:or°formity hwlth terms and bpy the laws of the stale of issue. 1 u26/2aos Certificate Holder Stock No. 06668 Rev. 7102 Marcella R Sandoval Rgent 9709264804 p.l Ci=RTIFICATE OF LIABILITY INSURANCE ~-= AmericanFamllylnsuranceCompany ^ AMERICAN FAMILY American Family Mutual Insurance Company if selection box is not checked. 6000 American Pky Madison, Wisconsin 53783-000t ~> Insured's Name and Address Patricio & Rosa Ven2or A9snt's Name, Address and Phone Number (Agt./Dist.} Box 73 Marcella Sandoval {970} 926-4802 Eagle, CO 81631-0073 0069 Edwards Access Rd Ste 10 PO Box 1530 This certificate is issued as a matter of information onty and confers no rights upontheDCertiTiOcatel Ho der. 30 (155/307) This certificate does not amend, extend or alter the coverage afforded by the policies listed below. GpVERAGES This is to certify that polldes of insurance Ysted below have been rued to the insured named above for the di docuntenl with respect to which Ihrs certdicate ma be p cY penod md,cated, notwlthstanWng any requirement, term or condroort of any contract or other Y Issued or may pertain, the +neurartce affaded oY the pnudea descnbed herein is subJeol to aN the terms, exdusfons, and condttlons of such pWiaes TYPE OF INSURANCE POLICY NUMBER EFFECTIVE EXPIRATION LIMITS OF LIABfLITY Homeowners/ nao Dar. Yr) rrun ne,, v.. Nbbilehomeowners Li; Boatowners Liability Personal Umbrella Liability Farm/Ranch Liability Workers Compensation and Employers Liability t General Liability ^ Commercial General Liability {occurrence) 6usinessowners Liability Liquor Liability Automobile Liability ^ AnyAuta ^ Alt Owned Autos ^ Scheduled Autos ` ^ Hired Auto ^ Nonowned Autos ^ Commercial Blanket Excess Other (Miscellaneous Covaraa Date of Event 12/05/2008 05PM-4044-01-50-CO 4/1S/2008 4/15/2009 BodllylnjuryendPropertYDttrttege Each Occurrence $ 1,000 ,000 BoWy injury and Property Damage Each Occurrence $ ,000 BooYly InJury and Property Damage East Occurcence $ .000 Farm LiaDinry & Personal Liability Each Occurcertce $ .000 Farm Employer's Liebrllly Each Occurrence $ aoo Statutory Each Accident $ ,Q~Q Disease -Each Empbyee $ 000 Disease -Policy Limit $ 000 General Aggregate $ 000 Products -Coin feted rahans A re to $ ,000 Personal and AWertfsin In u $ Each Occurrence $ 0~ Dame to Premises Rented to Ycu $ 0~ t"ted'cal Ex nse (An One Pennon) $ 000 Each Occurcencet t $ ,000 Aggregatatt $ 000 Common Cause Ltmt $ .000 Aggregate Limit $ .000 e«uty tntury -Each parson $ ,000 eodlly lntury -Each Accident $ ,000 Property Damage $ ,000 ~dtN Injury and Property Damage ComDNed $ ,000 Each OccurrencelAggregate $ ,000 GERTIFiCATE HOLDER'S NAME AND ADDRESS • ADDITIONAL INSURED FAIR & RODEO MANAGEMENT PO BOX 850 EAGLE, CO 81fi31 U-201 Ed. 5100 t The indivdual or partners shown as insured [] Have ^ Nave not elactetl to be covered as employees under this poLCy. fit Products-Completed Operahons aggregate is equal to each occurrence Bmil and Is mduded In policy aggregate. CANCELLATION u ~noula any of the above-descnbed potides be cancelled before the expiration date thereof, the company will endeavor to mail'( days) written notice to the Certificate Holder named, but failure to mail such notice shat) impose no obligation or (labilittyy of any kind upon the coinpany, its agents or representatives. f0 days unless different number of days s-hown. ® This certifies coverage on the date of issue only. The above described policies are subject to cancellation in conformity with their terms and by the laws of the state of issue. A IS U AUUTHOR R PR ENTA IV 11/26/2008 D,r;~ '~''t ~ ~,7~ ~,, t , ''' Certificate Holder Stock No. Oti668 Rev. 7102 L~ ~ J~ l~ RESPONSIBILITIES FOR CLEANING EXHIBIT HALL !!~~- C Name of party renting facility ( lea eprint) %T~ (an~pi ~,~ I7GGti ~~~ Date of function } ~.~ 5 ~O~ AN INSPECTION IS REQUIRED BEFORE AND AFTER EACH USE BY EAGLE COUNTY FACILITIES MANAGEMENT EMPLOYEE IN THE PRESENCE OF THE RENTER. Inspection phone numbers: Mon-Fri 8:00 a.m. - 5:00 p.m. Office :328-8880 After hours emergency Pager:748-2223 All Check Ins & Check Outs -Mandatory 8:00 a.m A cleaning deposit has been required for the use of the Exhibit hall. All or part of this deposit will be returned to you or your organization based on the condition of the facility after your use. If any part of the facility needs to be cleaned to make the complex ready and presentable for the next function you will be charged a rate of $50.00 (fifty dollars) per hour minimum charge. Functions are to be over by 11:00 p.m. The facility is to be cleaned no later than 8:00 am. by the following day. The following are to be accomplished in satisfactory manner to ensure that you are not charged for cleaning. (RENTERS AND EMPLOYEE MUST INTIAL EACH ITEM) TABLES AND CHAIRS Check In Check Ou All tables and chairs are to be wiped down and - stored in the room where you obtained them. 200 i h 4 Renter- Renter- ~~ rs, c a 0- Eft round tables, 3- 3x8ft rectangle tables ~ Count ` ' Coun `~- ' ') TRASH All trash containers are to be emptied. (including Renter- ~ Renter- bathrooms) New bags are placed in trash cans; I ~~.-- ready for the next function. Dumpster provided at County Countyg.,,. i1 the trash enclosure. Do not leave outside. Animals 11......x' will et into the trash. COUNTERS AND REFRIGERATOR Counters are to be wiped off, sink cleaned and Renter- ~ Renter- refrigerator emptied and wiped clean of any spiAs. . ' l~ Nothing left behind!! County-.~,~ County,,, :_~ KITCHEN 8 BATHROOMS These rooms are to be swept and mopped after Renter- ~ Renter- each use. Wet mop the entire floor, kitchen, bathrooms (cleaning mirrors and sinks) Mop, County ' Gounty-- bucket and cleaning supplies are located in the I ~-' I a- ~ utilit closet. DOORS AND WINDOWS All doors/windows are to be locked. If unlocked you will be responsible for damage, fire, loss. Failure to Renter- ~-{- 111 «<"`---~~~ Renter-1~/ '!"~ secure the building will result in a $100.00 fine retained fr th d it County- County- ` ^ ~ om e e os . y- FAIR GROUNDS Please pick up all trash from your function; including Renter- -~ Renter- ~ cans, bottles, papers, etc. . THIS IS ANON-SMOKING FACILITY!!!! County- County- J RENTERS ARE RESPONSIBLE FOR ALL SET UP AND TAKE DOWN PROCEDURES! Initial