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HomeMy WebLinkAboutC08-420 Belt Collins West Agreement Update BELT COLLINS August 13, 2009 Mr. Keith Montag, Director of Community Development Eagle County Government P.O. Box 179 500 Broadway Eagle, CO 81631 RE: Update of Agreement for consultation services for Eagle County, Colorado Dear Keith, We have enjoyed another year of working with you, Cliff and others up there in Eagle County and look forward to another year assisting you on an as- needed basis. Belt Collins West (formerly Shapins Belt Collins, Shapins Associates) proposes the following items be included in the contract: 1. Scope of Services Belt Collins West perform professional planning, landscape architecture and graphic design services for Eagle County on an as- needed basis. 2. Term of Agreement (Period of Service) This agreement is an extension of the agreement completed April 18, 2006 between Shapins Associates, Inc. (now Belt Collins West) and Eagle County for on -call services. Except as expressly amended herein, all terms and conditions of such original agreement remain in full effect. Belt Collins shall proceed with the services called for by the Request for and Statement of Qualifications upon receiving written agreement from the County's representative. Services will be provided for a period of one year from the date of final agreement. An annual performance and rate review shall be scheduled between the County and Belt Collins West. Although this is intended as a formal review between client and consultant, ongoing performance review and discussion is also expected. Either party may request to renew this agreement at the time of review with rate and contract period discussions. 3. Compensation Belt Collins West shall perform all consultation services at one of two hourly rates, based upon the type of work being performed. The planning and design services will be billed at $105.00 an hour and the graphic layout services will be billed at $80.00 an hour. Travel expenses for travel between Boulder, CO and the Eagle County office and related areas will be billed at the approved federal rate per mile that is currently at $.55 a mile. Should the federal approved rate for gas reimbursement change Belt Collins West will charge the County at the latest approved rate. In addition, reimbursable expenses will be billed at the following rates: Office Printing: BW copies - .25 /page Color copies - .50 /page BW plots —1.50/ SF Color plots — 3.75/SF Any need for bulk printing will be estimated on a case by case basis. Eagle County will be given the option of printing bulk materials for cost effectiveness. Belt Collins West shall review final proof sets of all printed materials for quality control purposes. Belt Collins West i 4909 Pearl Est Circle, Suite 300 ( Boulder. CO 80301 -6100 USA Td: 303 442.4588 i Fax: 303.786.8026 i www.beltcollins.corn i boulder @beltcollins.corn U31--(4?-0 Belt Canal is an Equal Oppnrturity Fnq ...t August 13, 2009 Page 2 of 2 4. Sub - consultants Belt Collins West has the following firms for on -call services to Eagle County. • Sullivan Green Seavy (Barbara Green) — Legal /Code Review — 303 - 355 -4405 • Fox Higgins Transportation (Bill Fox) — Transportation Planning /Analysis - 303 - 652 -3571 • National Research Center (Tom Miller) — Survey /Data Gathering /Policy Review - 303 - 444 -7863, ext. 106 • RRC Associates (Nolan Rosall) — Surveys /Data Gathering - 303 - 449 -6558 • EPS /Economic Planning Systems (Dan Guimond) - Economic Analysis /Review - 303 - 623 -3557 When a project requires the expertise of one of the sub - consultants listed above an hourly rate and scope of work will be agreed upon between the sub- consultant and Eagle County. All scopes of work agreed upon by the County and the sub - contractor will be held by Belt Collins West and all bills will be sent to Eagle County by Belt Collins West. All payments related to work under this contract will be made to Belt Collins West. Due to the diversity of potential services as outlined in the RFQ, Belt Collins West retains the right to request additional sub - consultant services, if the need arises. All new sub consultants will be approved by Eagle County staff prior to commencing work and no work by a sub - consultant will be done without an agreed upon scope between the County and the sub - contractor. 5. Information /Data Gathering Eagle County shall provide Belt Collins West with all available County data preferably in digital GIS or AutoCAD format at the commencement of work. Data includes, but is not limited to, topography, roads, hydrology, soils, zoning, ownership boundaries, vegetation, aerial photography, demographics, etc. In addition, Eagle County shall provide Belt Collins West with current available topographic survey information for all specific site work that is requested. 6. Travel Belt Collins West understands the potential cost to Eagle County in travel time and expenses. All efforts shall be made to minimize travel and utilize digital communication and teleconferencing. We look forward to future projects with Eagle County. If these proposed terms are acceptable to you, please return a copy of this letter attached to Eagle County's standard Consultant Contract. Please do not hesitate to call if you have questions. Sincerely, Mimi Mather, Principal Belt Collins West ccepted by Eagle County ' l ate Belt Collins West 1 4909 Pearl East Circle, Suite 300 1 Boulder, CO 80301-6100 USA Tel: 303 442.4588 1 Fax: 303.786.8026 1 WWw.beltcollins.com 1 boulder@beltcollins.can Celt E:oilins is an Eruai Opport En