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HomeMy WebLinkAboutC08-416OFFICE OFTHE BOARD OF COMMISSIONERS (970) 328-8605 FAX: (970) 328-8629 TDD (970) 328-8797 Email: eagleadmin@eaglecounty.us www.eaglecountyus December 30, 2008 f.~GL~ COUNTY Ms. Dolores Sanchez-Maes, Community and Business Program Loan Specialist U.S. Department of Agriculture Rural Development 655 Parfet Street, Room E-100 Lakewood, CO 80215 Re: Solid Waste Management Grant Pre-Application Dear Ms. Sanchez-Maes: PETER F. RUNYON SARA J. FISHER ARN M. MENCONI On behalf of athree-county partnership comprised of Eagle, Garfield and Pitkin Counties, Colorado please accept this U.S.D.A. Solid Waste Management Grant (SWMG) pre-application for a Regional Waste Diversion Study detailed in the following documentation. Eagle County will be the lead agency for management of this grant. Each of these counties comprising the partnership, and the municipalities contained therein, recognize the need to seek environmentally and economically sustainable methods to reduce the amount of waste going to local landfills. These facilities have filled at an alarming rate over the last decade due to the increased growth and development of the mountain west plus more recent ongoing energy development activities. Two of the four member landfill facilities lack engineered liner systems presenting the potential of environmental contamination. By reducing the reliance on landfilling activities as the primary waste disposal means on these, or any of the other facilities, will reduce this potential threat and the associated costs of remediation. Not only are remediation costs extremely expensive and a burden that local governments can ill afford but new facilities or expansions are expensive to design, permit, construct and operate. Some communities have few, if any, options for future expansion. Therefore, waste diversion opportunities present huge benefits to these communities and are the focus of this grant. However, finding solutions to this problem is complicated by the transient nature of the populations of at least two of the counties because of their resort nature and the difficulty in raising awareness about the need for waste diversion and participation in other recycling programs. In addition, key obstacles exist due to the fact that each community Eagle County Building, 500 Broadway, P.O. Box 850, Eagle, Colorado 81631-0850 currently attempts to meet these challenges alone realizing a high cost for their diversion efforts along with relative geographic isolation of these facilities and communities from potential markets. Some of the reasons for this include the lack of data concerning their waste streams and what will motivate their public to engage in waste diversion opportunities. Also, these communities have not had the resources to undertake such efforts as regionalized programs and reduce transportation costs. And, finally, they have been unable to create an economy of scale with recyclables, in particular, that would reduce costs and provide access to a wide range of markets. In brief, these are the basic problems faced by this rural community who express a strong desire to better manage, or reduce their impacts upon the environment and improve the lives of their residents. This Solid Waste Management Grant will allow our partnership to benefit from the goals and objectives set forth in the following details of the Waste Diversion Study. This study is results-oriented with clear tasks and work product requirements to verify task completion. Briefly stated, they are: • Task 1 -six regional partner meetings that culminate in clear actions for conducting this study • Task 2 -four completed waste composition studies (WCS) and a report that assesses both county-specific and regional waste stream analyses (20 local staff will get hands-on training during the WCS process) • Task 3- an assessment of current recyclables flow plus a waste baseline and 10- year diversion goals • Task 4 - a public survey on glass recycling with responses from at least 5% of all registered voters • Task 5 -clear research and recommendations for the five problem wastes • Task 6 -facility tours completed by key staff and leaders in each county • Task 7 -successful recycling education activities including a regional website and a school outreach program to include teacher training • Task 8 -follow-up presentations for regional leaders with recommended strategies for implementing diversion programs following the completion of this study Importantly, this grant funding is intended to be used by the three counties and their respective communities to collaborate on the research and planning activities needed to support the future development of a Ten-Year Regional Waste Diversion Strategy for waste diversion and special waste management long after the term of this grant. The project will be lead by Eagle County's Solid Waste Manager, Ron Rasnic. Staff from each of the counties, four municipalities and anon-profit organization will lead and utilize each phase of the work. A portion of the technical assistance services will be contracted to a solid waste professional, LBA Associates, Inc., who is familiar with the solid waste issues in the region. The Eagle/Garfield/Pitkin County Regional Waste Diversion Study SWMG pre- application is attached with this letter and organized as follows: Part 1 Required Forms Part 2 Project Proposal Part 3 Project Approach Part 4 Work Plan Part 5 Budget & Budget Justification Part 6 Required Information Not Found on Standard Application Forms Applicable Appendices (A detailed breakdown is provided in the Table of Contents of this pre-application.) Please do not hesitate to contact Ron Rasnic, Project Manager for the SWMG at 970.328.3465 (e-mail: ron.rasnic~a,ea leg county.us) with any questions concerning the pre-application submittal or process. Respectfully submitted, Peter F. Runyon, an Board of County Commissioners County of Eagle State of Colorado ~~~ ~ ~~~ Date Cc: P.J. Howe, USDA Area Specialist, Craig, CO Laurie Batchelder Adams, LBA Associates REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin Counties December 2008 131 SOUTH CANYON EAGLE COUNTY SWDS & LANDFILL CACALOCO 13 5 COMPOSTFACILITY va'I WEST GARFIELD Gypsum Eagle ~ SWDS LANDFILL ~ New ~ G m Mintu 139 wood ~ Rifle Silt Castle S 'n s ~ ~ m Red Cli Parachute E ~ 0 c 0 c 24 ~ Carbondale ~ ' asalt Pit n county p~TKIN CTY SOLID WASTE CENTER ,33 Snowmas 'P~ Vill pen a s ~ l°~J-"" Projec ea D 5 10 Mlles sp,,, p ~.te4`J. . Eagle County Map, Regional Landfill Locations mR mwwva.m Mm. E~efnulyGls REerlneM Uw ANnmap NauldhbrpwmlWryaaee or* AueapaneWnebtlmtltloes iwt McRdecEetl aaepe Eatle County &va mY ymm~l ik secnxy of Me dNe wMnatl IwM G1G~ ebiArNSh Req.~ofF~ Resnc ~ CmhG peeemEn 10~ 20P] By ~ 1(aaly 1av_txmoe~wimLxwny_n. qua REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitldn County TABLE OF CONTENTS Part Page Part 1 Required Forms 2 Part 2 Project Proposal 3 2.1 Project Summary 3 2.2 Needs Assessment 4 2.3 Regional Waste Diversion Study Objectives 6 Part 3 Project Approach 7 3.1 Community &Non-Profit Staff 7 3.2 Consultant 9 3.3 Resources Available to Grant Project 10 3.4 Commitment from Partner Communities 12 Part 4 Work Plan 13 4.1 Service Area & Communities Served by Grant Project 13 4.2 How Project Work Will Serve the Service Area 14 4.3 How the Project Will be Conducted 14 4.4 Technical Scope of Work 15 4.5 Grant Project Schedule 19 4.6 Grant Project Evaluation 20 4.7 Self-Sustainability Beyond Grant Project 21 Part 5 Budget & Budget Justification 22 Part 6 Required Information Not Found on Standard Application Forms 23 Appendices Appendix A Application Forms Appendix B Community Letters of Commitment Appendix C Waste Composition Study Equipment List Appendix D Cost Analysis Detail December 2008 Page 1 REGIONAL WASTE DIVERSION STUDY Eagle/Gari•ield/Pitkin County PART 1 REQUIRED FORMS The following forms are included in AppendixA of this application: • Standard Form 424 • Standard Form 424A • Standard From 424E • Standard Form LLL • Form RD 400-1 • From RF 400-4 This Solid Waste Management Grant application has been developed in accordance with Section 9 of the Rural Development Utilities Program application guide for FY09. December 2008 Page 2 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County PART 2 PROJECT PROPOSAL Eagle, Garfield and Pitkin Counties realize they have more potential to meet the overarching goals of this grant project through aregion-wide, collaborative research and planning effort. The overarching goals are to: ~ Improve the environmental and economical sustainability of solid waste management in the three-county area ~l Minimize reliance on, and potential hazards associated with, regional disposal facilities ~ Leverage the grant outcomes into along-term strategy of waste diversion for the region ~1 Share the grant project outcomes with other Colorado communities These counties and their respective municipalities intend to use the grant funding to collaborate on research and planning activities needed to support the future development of a Ten-Year Regional Waste Diversion Strategy for waste diversion and special waste management. The project will be led by Eagle County's Solid Waste Manager, Ron Rasnic. Staff from each of the counties, four municipalities and anon-profit organization will lead and be instrumental in completing each phase of work. They will contract a portion of the technical assistance services to a solid waste professional, LBA Associates, who is familiar with solid waste issues in the region. 2.1 Project Summary This Regional Waste Diversion Study will be unique in Colorado. Never before have multiple rural counties, in tandem with several municipalities and anon-profit organization collaborated so comprehensively by acknowledging the need for better waste management and developing the resources to achieve it. This project will directly service athree-county service area of 100,300 people. This is the first USDA Solid Waste Management Grant any of the organizations has pursued. They will match it with $67,270 in donated labor from each of the partner counties, cities and the Alliance organization. Additionally, their consultant (LBA) will donate $7,200 in labor. As importantly, the communities realize the sustainable management obstacles they face are the same ones that plague other rural regions in the intermountain west, and are eager to share the findings by posting results through the Colorado Association for Recycling network and encouraging others to visit the regions facility's and programs. At the end of the grant project, each will be ready to provide technical assistance and share their experience. Within the service area, there will be eight partner organizations that will actively participate to complete this project: Eagle County Town of Carbondale Garfield County City of Glenwood Springs Pitkin County Town of Vail City of Aspen Eagle Valley Alliance for Sustainability December 2008 Page 3 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County These organizations will undertake eight tasks designed to provide the service area with key planning information. These tasks will provide a combination of hands-on training, research, technical assistance transfer and planning results that in turn, support long-term solutions for the region. ~ 5 ~~.5 w ~. ".Er i .~.g ~,w,.~'ynw Task 1- Re Tonal Diversion Collaboration Task 2 -Waste Com osition Studies Task 3 -Track Rec clables & Measure Diversion Task 4 -Public Surve on Rec clin Task 5 -Problem Material Research Task 6 - Facilit Tours Task 7 -Waste Diversion Education Task 8 -Stud Wra -U The information generated from the completion of these tasks will: • Identify what the specific diversion opportunities are • Train a minimum of five staff in each county (and Glenwood Springs) how to conduct a waste sort • Evaluate where and how recyclables are currently being managed • Understand the public's willingness to divert more materials (and possibly pay for new services) • Identify options for handling difficult materials ranging from glass to oil and gas waste (a particular issue in this part of Colorado) • Obtain technical assistance and guidance from operators of other Colorado facilities are currently divert materials successfully (and keep this region from "reinventing the wheel") • Provided teacher waste diversion training with key education and outreach tools The regional partners will leverage the value of this USDA grant project beyond 2010 by using the project results to develop aTen-Year Regional Waste Diversion Strategy with the intent of obtaining formal adoption by each community. In keeping with the over-arching goals of the grant project, the study tasks and subsequent strategy will support sound and sustainable waste diversion programs that will reduce landfill disposal. 2.2 Needs Assessment Need for Regional Waste Diversion in Rural Colorado There are several drivers creating a need for regional waste diversion in this service area: 1. Of the four landfills operated in the service area, only Eagle County and West Garfield County Landfills have an engineered (clay) liners. Both the Pitkin County and South Canyon Landfills are unlined. r ~:, C ~ _'.S °a~'r . ~~,~., '~S, fKa;4 ~i.^. f~ _ _ ~tx, ~ 734 Ea le Count Ea le Count 115,489 West Garfield Count Garfield County 99,000 Glenwood 5 rin s City of Glenwood S rin s 112,700 December 2008 Page 4 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County Pitkin Count Pitkin County 87,900 The potential of environmental contamination at unlined facilities is notably greater than at unlined facilities -and remediation expenses are not something local governments can easily meet. Any activity that reduces the service area's reliance on these facilities will begin to mitigate the potential threat -this is especially true of "problem materials" such as construction/demolition and oil/gas wastes. 2. Additionally, these landfills are filling up at an increasing rate and local governments will be faced with the need to develop new facilities faster than realized even a few years ago. The cost of purchasing land, appeasing public opposition and constructing a new regulatory-compliant landfill is both cost-prohibitive and long-term (disposal facilities can take more than ten years to develop from start to finish). Waste diversion is a vitally important option to landfilling, with significant economic and environmental benefits to this region. 3. As noted subsequently, the populations of both Eagle and Pitkin Counties are highly transient, given the resort nature of their communities. While there is little poverty in these counties, the impermanent nature of their residents makes it difficult to raise awareness about the need for diversion and to encourage participation in a program like recycling. 4. This service area faces a key obstacle to diverting more materials, however: It currently generates only small quantities of recyclables and organics. As a result, the overall cost of diversion is therefore high. This occurs primarily because communities in the area: • Lack important data about their waste streams and what will motivate their public to participate in recycling, organics recovery and problem waste opportunities • Have not had the resources to undertake regionalized programs to increase quantities diverted from disposal • Have previously been able to create an economy of scale with recyclables that both reduces costs and accesses more lucrative markets If Garfield, Eagle and Pitkin Counties and their member communities can coordinate resources around consistent solid waste policies, centralized facilities and regional strategies, they have the opportunity to extend the lives of existing disposal facilities and operate diversion programs that are both environmentally and economically sustainable. Benefits of Technical Assistance These communities will benefit from the simple and direct approach this grant project will take in: • Examining the waste stream components to learn what is present and whether there are economical and realistic means to recover or divert key materials • Discovering any commonalities amongst the communities and pooling resources to divert or manage problem materials (e.g., C&D debris, tires, O&G waste, glass, plastic bags and textiles) • Minimizing reliance on landfilling to instead conserve landfill airspace for waste that has no other option and pushing the need for future facility expansion into the future December 2008 Page 5 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County • Sharing technical alternatives and expertise with other Colorado communities that lack the regional spirit and resources to answer the same questions posed by this project 2.3 Regional Waste Diversion Study Objectives The Waste Diversion Study is aresults-oriented project. Each task has clear work product requirements that must be successfully completed in order to verify task completion. The progress on meeting these requirements will be reported in each quarterly report to USDA. The specific work product objectives include: • Task 1 -six regional partner meetings that culminate in clear actions for conducting this study • Task 2 -four completed waste composition studies with hands-on training for 20 staff and a report summarizing both county-specific and regional waste stream analyses • Task 3 - an assessment of current recyclables flow plus a waste baseline and 10-year diversion goals • Task 4 - a public survey on glass recycling with responses from at least 5% of all registered voters • Task 5 -clear research and recommendations for the five problem wastes • Task 6 -facility tours to access the technical assistance available from operators of other Colorado facility • Task 7 -successful recycling education including a regional website, teacher training and a school outreach program • Task 8 -follow-up presentations for regional leaders with recommended strategies for implementing diversion programs following the completion of this study December 2008 Page 6 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County 3.0 PROJECT APPROACH This section addresses the qualifications of staff and its consultant to undertake this grant project. The Regional Waste Diversion Study has considerable breadth in terms both of solid waste obstacles tackled and applicability for rural communities well beyond the service area. Considerable resources have been developed to support this work including: ~ Donated Labor from Eagle, Garfield & Pitkin Counties ~l Donated Labor from Aspen, Carbondale, Glenwood Springs & Vail ~l Donated Labor from the Eagle Valley Alliance for Sustainability ~ Donated Labor from the Consultant ~ Services Provided by Affiliated Communities ~l Consultant Services All of the project resources will be represented by a combination of county and municipal staff, non- profit staff and Eagle County's consultant. Qualifications for key staff and the consultant are provided below. 3.1 Community &Non-Profit Staff The following staff has made in-kind labor commitments to the Regional Waste Diversion Study. These include the Grant Project Manager, twelve county and municipal staff, and two non-profit staff. Ron Rasnic, Grant Project Manager (14 years) -Ron is the Eagle County Solid Waste Manager and has been responsible for overseeing the Eagle County Landfill and solid waste operations for over fourteen years. He has been responsible for long range planning, budget development and oversight, personnel management and all compliance activities. During his tenure several waste diversion projects have been instituted including scrap tire and metal recycling, acounty-wide drop-off collection recycling program, wood waste recycling, a new household and business hazardous waste collection program and facility and asoon-to-built recycling materials recovery facility. Ron is certified by the Solid Waste Association of North America as a Landfill Manager (SWANA is an 8,200-member organization that focuses on education, research, and advocacy). He holds a Bachelor of Science in Oceanographic Technology from Florida Institute of Technology and a Masters of Environmental Policy & Management from the University of Denver. Ron has played a solid waste leadership role in the Eagle Valley for well over a decade. He has guided Eagle County and its municipalities towards increased sustainability through new facilities, partnerships with private haulers, numerous site tours and lectures -and his leadership in the Colorado SWANA Chapter as well as the Colorado Association for Recycling (CAFR). Specific technical leadership examples include the implementation of landfill tip fee policies that have created an incentive for diversion and technical assistance to both the Towns of Eagle and Gypsum in developing a curbside recyclables collection program. December 2008 Page 7 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County Marvin Stephens, Garfield Countv Road & Bridge Director (35 years) -Marvin has been the face of solid waste in Garfield County for over three decades. Although he is responsible for over 60 employees and several contractors in the divisions of Motor Pool, Pest & Weed and Solid Waste, operation of the West Garfield County Landfill has been a primary focus for most of his tenure. He is responsible for all budget and capital improvement decisions concerning the Road & Bridge Department, and reports directly to Garfield County's Board of Commissioners. He has been single- handedly responsible for keeping the commissioners, other department directors and staff focused on maintenance and stewardship activities that are both economically and environmentally sustainable for the county. Marvin has led by example for 35 year, and realized that training is extremely important. He has personally completed numerous SWANA training courses, and ensures that his staff is also fully trained and SWANA-certified. He is especially concerned about the management of problem (tires, plastic bags) and special wastes (oil & gas debris) received at the county's landfall. Armed with information from this project, he will continue to train his staff to address these materials with creative alternatives which will be facilitated in the future through collaboration with Eagle and Pitkin Counties. Chris Hoofnagle, Pitkin Countv Grant Proiect Lead (10 years) - As Pitkin County's Solid Waste Manager, Chris provides leadership and administration for the Resource Recovery departments of Public Works. He provides long range planning, policy recommendation, budget development, personnel/contract management, and manages environmental sampling and compliance activities. Chris provides operational oversight and vision for the Pitkin County integrated solid waste management systems including organics composting, aggregate recovery, recycling, hazardous waste management and landfilling. The Pitkin County landfill has successfully doubled its expected lifespan through design modifications and operational innovations during Chris' tenure. He is a SWANA-certified Landfill & Recycling Manager, sits on the Colorado Pollution Prevention Board Advisory Committee, and holds a Masters of Public Administration degree from the University of Colorado at Denver. Chris has advanced solid waste management practices in the Roaring Fork Valley for several years. He is largely responsible for recognizing the need to integrate Pitkin County's solid waste systems and to regionalize waste diversion efforts in the grant service area. Chris has provided advisory assistance to the Colorado Department of Public Health & Environment in its recycling grant program (2008-2009) and has been a reliable source of technical expertise to other Colorado communities (most recently including C&D waste technical assistance to Boulder County). Matt Scherr, Eagle Valley Alliance for Sustainability (Alliance) Grant Lead (10 years) -Matt has served as the Executive Director of the Alliance, a community nonprofit addressing green building, waste reduction and recycling, and energy and renewable power for four years. Under his direction, the Alliance has grown the organization's budget from $68,000 to $380,000 and its staff from one to seven people. The Alliance has been operating recycling drop-off sites for Eagle County for the last three years with the objectives of transforming recycling collections and establishing recycling infrastructure in the community. Prior to the Alliance, Matt was a project manager at the Vail Leadership Institute and a Training Coordinator for the National Exchange Carrier Association Matt has successfully worked with Eagle County staff to educate county leadership about the need for a new recyclables processing facility and now continue to promote further diversion efforts by the county December 2008 Page 8 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County and its citizens - a facility that is expected to be constructed in 2009. Matt continues to catalyze the Alliance in its education role for citizens and the private sector in all environmental arenas. He is a trained educator and will continue to be an asset for the training portions of this project. Kristen Bertu~lia (Public Survey Lead) (5 years) -Kristen is the Environmental Sustainability Coordinator for the Town of Vail, and is responsible for managing the Town's sustainable development initiatives. This includes forming local and state partnerships to coordinate programs to reduce waste, improve energy efficiency, utilize renewable energy and increase sustainable practices in the Town. She is also responsible for leading environmental education and outreach efforts on behalf of Vail. In Kristen's prior position as Senior Research Associate with the Institute for Environmental Solutions in Denver, Colorado, she administered surveys and provided statistical analysis on results related to attitudes and practices regarding communities and the environment. She also led field programs, training, data collection and analysis on the environmental benefits of urban forests. Kristen's experience developing, implementing and interpreting surveys will allow her to play a critical role in Task 4. She also represents the Town of Vail, which has unique solid waste needs (both a resort community and town filled with transient citizenry). Vail is concerned about improving its environmental footprint and is fully committed to this grant project. 3.2 Consultant Eagle County and the partner organizations will be supported by LBA Associates, Inc. (LBA). LBA is a solid waste planning and recycling management firm that has worked throughout Colorado, and over the last several years has assisted all three counties in this regional partnership. LBA has successfully completed two other USDA grant projects (South Routt County Five-Year Solid Waste Plan in 2005 and the Chaffee & Lake County Ten-Year Solid Waste Plan in 2006). The LBA Team includes LBA Associates' president, Laurie Batchelder Adams and Anne Peters. LBA Associates will donate $7,200 to this grant project. This amount is nearly 4% of the total project value. Laurie Batchelder Adams (25 years) - As the lead for the LBA Team, Laurie will be responsible for all consultant work completed on this project, and will specifically lead Tasks 1, 2, 3, 6, and 8, including the hands-on waste composition training of 15 staff . Laurie has spent 20 years providing technical assistance and management consulting to cities and counties throughout the Rocky Mountain States including Boulder, Chaffee, Denver, Eagle, Garfield, Lake, Larimer, Pitkin and Routt Counties. She has also completed recycling projects for the Denver International Airport, the Indian Health Service, the Colorado Department of Public Health & Environment, and the Winter Park Resort. Her expertise is waste diversion planning, policy development and procurement assistance. Laurie is a SWANA- certified Recycling Manager, and holds graduate degrees in Civil Engineering (University of Vermont) and Environmental Policy & Management (University of Denver). Laurie has provided technical assistance to communities throughout the intermountain west, including rural and low-income areas of Colorado, Wyoming and Utah. She has conducted several waste composition studies and has trained numerous municipal, private sector and tribal staff how to conduct an effective waste sort. Laurie has spent the last 13 in a leadership role in SWANA's international December 2008 Page 9 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County organization -she has been an officer each of the last five years and currently serves as its Past President. Laurie was also instrumental in the rehabilitation of the Colorado Association for Recycling when it expanded its services to include legislative advocacy and research assistance to its public and private sector members. Her roles in both SWANA and CAFR represent volunteer efforts. Anne Peters (20 years) -Anne is a long-time associate of LBA, and will conduct the Task 5 problem materials research. She has worked in the waste management and recycling arena for nearly 30 years, on waste/recycling and resource conservation projects for both local and state governments and private and non-profit organizations. Anne's skills include communication, research, and analysis for waste/diversion planning, program design and implementation, producer responsibility, market research, education, and recycling of challenging materials such as electronics, C&D waste, carpet, etc. Anne has trained numerous industry, public sector employees and graduate students in the areas of electronic waste, carpet waste, tires, other special waste management and communications. She had served as an Adjunct Professor at the University of Denver's Environment Policy and Management program. 3.3 Resources Available to Grant Project As described in Section 3.1, there are multiple sources of revenue and labor available for this grant project. Donated Labor -The following table quantifies the specific contribution that the key government and non-profit staff introduced in Section 3.2 -and their support staff -will make to this project in terms of donated labor. The tabulated hours total 1,224 hours of labor, which translates to $67,270. y~F ~ ~~~ ,; ~ a .. 4w ~ ,x M ~ f t ~ ~ ~F7 {{G..~~t.~.- ~~ f'esa P c~~ ~ ~.~-: l,. sd ~y~'~s~u} 3 ~2~~.' j, 4 ~Il .`. .~'~ 3,~~ .~,z'•s~~'.~' a ~;• '1 ~ xZ~..~%~sre T?..~. ~y~~59..d tM ~'~ j..',.x`°;-~~' "h ;; 5~...; _ ' uP'F ~3.:r,P S,. ~ ~~~ y! '~~ ,x, `.r /,!y "t~: ~~ ~"~4P,~ :~.d~`.'q.& , f:e q .,.i :r.i^Z~i.. `+`'F.' ~~. f _ _ _,^yr~;e "_';r'~~,p~ mob. ~ a .:.~a=-- ~:~...~~ ,mow ;~k :t„,u <: .' ~ ~. - r:;~~h ~ ~~ Grant Manager Ron Rasnic, Solid Waste Eagle Mana er Count 48 24 10 10 16 24 12 24 168 Larry Balanger, Director of Public Works Carbondale 24 4 2 3 5 24 12 2 76 Kristen Bertuglia, Environmental Planner Vail 24 4 2 3 5 24 12 2 76 Ashley Cantrell, Env Health S ecialist As en 24 4 2 3 5 24 12 2 76 Bill Carlson, Env Health Officer Vail 24 4 2 3 5 24 12 2 76 Janey Dyke, Landfill Garfield Technician Count 24 4 2 3 5 24 12 2 76 December 2008 Page 10 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County Chris Hoofnagle, Solid Pitkin Waste Mana er Count 24 4 2 3 5 24 12 2 76 Ellie Kennedy, Asst Public Works Director Carbondale 24 4 2 3 5 24 12 2 76 Doug Oliver, Solid Glenwood Waste Mana er S rin s 24 4 2 3 5 24 12 2 76 Jim Rada, Env Health Garfield & Safety Count 24 4 2 3 5 24 12 2 76 Marvin Stephens, Road & Bridge Garfield Director Count 24 4 2 3 5 24 12 2 76 Jannette Whitcomb, Env Health Coordinator As en 24 4 2 3 5 24 12 2 76 Todd Urban, Landfill Garfield Mana er Count 24 4 2 3 5 24 12 2 76 Matt Scherr, Executive Director Alliance 24 4 2 3 5 24 12 2 76 Jeremy Pague, Recyclin Mana er Alliance 24 4 2 3 5 24 12 2 76 It should also be noted that these communities will also incur several miscellaneous expenses that are not quantified and will also be contributed to this project. These include the provision of meeting spaces, landfill equipment available during the WCSs, personal protective gear for WCS workers and maintaining a waste diversion website long-term. 2. Services Provided by Affiliated Organizations -this will occur in two areas: a. Task 2 Waste Composition Studies -All three counties and Glenwood Springs will provide five workers (20 total) for this task. These workers will be provided hands-on- training on how to conduct a waste sort. Subsequently, each set of workers will spend two full days conducting a waste sort at their landfill. The counties and city will be compensated through USDA grant funding for this labor (workers will be pulled from routine landfill operations in order to complete this task). LBA will coordinate the waste sorts and provide the hands-on training. b. Task 4 Public Survey -The Town of Valley will provide the labor needed to coordinate and implement the on-line survey. They will also interpret and present the findings to the Regional Waste Diversion partners. Kristen Bertuglia will lead this effort. Her labor will be compensated through USDA grant funding. 3. Consultant Labor & Expenses -LBA will provide services to support a portion of this grant project. LBA's project costs are less than 29% of the total project value, and are 49% of the requested USDA grant. These project costs include primarily labor with some local travel expenses. December 2008 Page 11 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County 3.4 Commitment from Partner Communities The in-kind labor described in the previous table underscores Eagle County's partner commitment to the Regional Waste Diversion Study. Each of the communities in the table intend to donate the hours shown over the grant project period of October 2009 through September 2010. This table indicated an in-kind labor contribution of $67,270, which represents 37% of the overall project value of $182,200. The contribution represents the minimum these organizations intend to contribute during the grant project -the resources they will ultimately share are likely to exceed this amount. Letters of commitment for the project from each of these communities are included in Appendix B. December 2008 Page 12 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County PART 4 WORK PLAN The following eight tasks outlines the specific activities Eagle, Garfield and Pitkin Counties intend to complete utilizing the grant funds. 4.1 Service Area & Communities Served by the Grant Project The area to be served by this grant includes the counties of Eagle, Garfield and Pitkin and extends from Vail Pass to the Utah state line. The three-county area encompasses approximately 5,471 square miles (Eagle County - 1,694 square miles; Garfield County - 2,958 square miles; Pitkin County - 819 square miles). The primary transportation corridor through this area is Interstate 70 in Eagle and Garfield Counties, and Highway 82 in Pitkin County. All municipalities in this service area will be served by this project, as their populations are less than 10,000, making them eligible for inclusion in a USDA solid waste management grant project. The Regional Waste Diversion project will have region-wide benefits. The 2000 demographics for the regional counties and communities are tabulated below. County Municipality Population Median Household Income Housing Unit Occu anc Ea le* 41,659 $62,682 68.5% Avon 5,561 $56,921 73.9% Basalt 2,681 < 5,500 $67,200 86.4% Ea le 3,032 < 5,500 $62,750 95.3% G sum 3,654 < 5,500 $59,671 95.0% Minturn 1,068 < 2,500 $51,736 89.1% Red Cliff 289 < 2,500 $50,104 89.3% Vail* 4,531 < 5,500 $56,680 40.2% Garfield* 43,791 $47,016 93.6% Carbondale* 5,196 < 5,500 $52,429 95.8% Glenwood S rin s* 7,736 $43,934 95.9%. New Castle 1,984 < 2,500 $55,000 96.4% Parachute 1,006 < 2,500 $31,208 91.8% Rifle 6,784 $42,734 96.4% Silt 1,740 < 2,500 $44,632 97.0% Pitkin* 14,872 $59,375 67.4% As en* 5,914 $53,750 66.7% Snowmass Villa a 1,822 < 2,500 $57,059 49.8% Eagle County's active partners in the Regional Waste Diversion Project are indicated with an asterisk As noted in this table, 11 out of 15 municipalities have populations less than 5,500, and 7 out of 15 have populations less than 2,500. Only Parachute in Garfield County has a median household income that is less than the state-wide non-metropolitan household income of $35,606 and therefore qualifies as "low income" pursuant to the USDA technical assistance grant regulations. However, Eagle and Pitkin December 2008 Page 13 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County Counties both have housing occupancy levels notably less than the state average (91.7%). This relative transiency of these residents creates both a disincentive to support programs deemed as "non-priority" (like waste diversion) and an obstacle in effectively educating this public. 4.2 How the Project Work Will Serve the Service Area Every task will be completed jointly for each of the three counties with the exception of Task 2. The City of Glenwood Springs facility (South Canyon Landfill) will be included in the waste composition study since it plays an integral role in terms of waste disposal in the three-county area. The proposed provision of services to these communities is as follows: ,{i' tr ' ~x - T ~[l ~S~`..~Fi.M 1 SUU `1 :dfT. F gs ti?. .a$~d°3 r. ,~^ 'ji s .s ,~.. F n } t .tom y~._. ® ~ .•`~t~ ~a~` .L ~ ~ ~'ia F 4 k"' {ii$p~~{ L ~l~f ~,- ~ ~ ~~5_~ts >u~s S 3'Yi L.~r ~J~~~' 4;, 5 :}-' ~~.,+X~=~:_"r ~C~ ~~A4 ..b>z~` ~ _ : ti , ..4;: .FTy. ,..` „ ,.~'e c r~ ~ ~ . ~A°. ~ '• __ ~~` e -_ _.. E,~ r,'S ~ +(s.' C !„ ~ y.~) ~ ~ ~ ~ > ~ `~ -f~ ~ < ~ ~~ ~ yy E~-~ 1 ~ ~ 'j "'' /~~~,~^` ~ dam?' ~''Arx~•, i.~ re^~Kz'S G ~ - - - ~ ~-,~~ Eagle County, X X X X X X X X Vail & Alliance Garfield County, X X X X X X X X Glenwood Springs & Carbondale City of Glenwood S rin s (onl) X Pitldn County & X X X X X X X X As en Results of this project will be shared with the participating communities and made available to all Colorado communities through the Colorado Association for Recycling. 4.3 How the Project Will be Conducted Eagle County is the applicant for this grant project. However, the Regional Waste Diversion Study will be conducted by and with all three counties, as well as the four municipalities and non-profit organization previously identified. The project will be conducted by a combination of community staff and the project consultant team. Ron Rasnic, the grant Project Manager (and Eagle County Solid Waste Manager) and will be the responsible party for the grant project, serving as the primary contact with USDA. Ron will submit quarterly process reports and an accounting of projects costs to USDA, coordinate all USDA funding and oversee the project work. He will also supervise all government and NPO staff efforts, both donated and reimbursable services. LBA, represented by Laurie Batchelder Adams, will contract directly with Eagle County for the completion of the Waste Diversion Study. The LBA contract will be a time and materials, not to exceed agreement based on monthly invoicing and payments. LBA will invoice Eagle County on a monthly basis, providing a summary of services to data, justification for all costs and documentation for expenses. December 2008 Page 14 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County 4.4 Technical Scope of Work Task 1 -Regional Diversion Collaboration This task will support aface-to-face meeting to be held every other month in Glenwood Springs with staff and leaders from each association served by, and working towards, the grant project (i.e., the regional waste diversion partners). These meetings will be organized to: • Direct project tasks to best provide needed results • Review results of completed tasks • Identify which regionalized management efforts have the greatest benefits • Develop strategies for implementing new/expanded recyclable, yard/wood waste, special waste, and problem waste diversion programs Task 1 will include six regional meetings throughout the study with community staff and other interested parties. These will be facilitated by the project consultant and will include all necessary meeting planning and follow-up materials. Task 2 -Waste Composition Studies This task will include asingle-season waste composition study (WCS) at each of the four landfills in the region. The purpose of the WCSs will be to: • Evaluate the success of existing diversion programs by observing recyclables, organics, and special wastes that are still being placed in the waste stream • Identifying those recyclables, organics, and special wastes that should be targeted for new/improved diversion programs • Provide hands-on waste sort training to 20 workers so they can lead future sorting efforts The WCSs will be conducted at the on-set of the Regional Waste Diversion Study, as the information generated will drive subsequent tasks. Each WCS will measure approximately 20 materials from about 16 samples taken from in-coming waste loads at each landfill. These loads will be selected to represent the relative quantities of residential, commercial, and industrial waste received at each landfill. The samples will be about 200 pounds in size, and will be sorted according to an established sorting protocol that generally follows ASTM D 5231-92 (reapproved 2003). Each landfill WCS will take approximately two days to conduct worker training and complete the sort, plus some set-up and break-down time. Specific sort logistics will include collaboration with each landfill manager to isolate a safe location for sorting and management of sorted materials, plus coordination with local haulers to select and tip targeted waste loads at the sort area. Task 2 will be supervised by the project consultant team and will utilize a combination of community staff and local labor to complete the sort activities. The grant request includes funding for the laborers (five laborers for two days at each of four landfills, sort equipment that will be used for all four sorts (a precision scale, emergency eyewash and farst-aid kit); sort supplies (baskets, hand tools, shovels, rakes, December 2008 Page 15 REGIONAL WASTE DIVERSION STUDY Eagle/Garfeld/Pitkin County gloves) and the rental of a protective tent and sorting tables. Appendix C includes a list of WCS equipment. The WCS will be analyzed in terms of materials composition, statistical significance, landfill-specific composition, and aggregated regional results. A short memo report will summarize the results and include recommendations for future waste diversion activities in all three counties. Task 3 -Track Regional Recyclables Flow & Measure Waste Diversion There are numerous curbside and drop-site programs for collecting recyclables throughout the three counties. The first part of this task will allow each program to be inventoried in terms of materials collected, collection mechanism (i.e., type of program, infrastructure, and containers), hauler(s), and disposition of collected materials. Results will be illustrated to demonstrate the flow of recyclables throughout the region. Baseline quantities of diverted materials (recyclables, yard/wood waste, special waste, and construction/ demolition debris) will subsequently be estimated for the 2008 calendar year. Based on this information and the planning discussions conducted in Task 1, a region-wide ten-year waste diversion goal will be developed. Task 3 will be completed by staff and the project consultant. It will include a tabulation and map of current recyclables flow, calculations of current diverted quantities, and establishment of a ten-year waste diversion goal(s) for the region. Task 4 -Public Survey on Recyclin~ This task will build on a general public survey recently completed by Garfield County that identified a strong desire for more recycling. The survey to be conducted in the Regional Waste Diversion Study will encompass all three counties and will focus on the public's desire and willingness to recycle (possibly even pay for new services). The purpose of this task will be to both educate the public and assess the socio-political feasibility of additional diversion and the alternative management of problem materials. A good example of information from the survey is whether the public might support new ways of handling glass (a material with high collection and transportation costs and a limited Colorado market). Alternatives the survey data might support include: • Collection of glass separate from other containers so processing is not required • Development of local markets (such as crushing for roadway aggregate substitute) • Elimination of glass from the recycling program altogether Task 4 will be led and largely completed by the Town of Vail, an affiliated organization of Eagle County. The task will include development of survey questions, random targeting of registered voters in each of the three counties, letter notification of an on-line survey, and data analysis. An on-line survey service will be used. Approximately 30,000 residents will be targeted and the goal is a 5% response rate. Survey results will be summarized in a presentation to the regional waste diversion partners and community leaders, and posted on the website (to be developed in Task 7). December 2008 Page 16 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County Task 5 -Problem Materials Research This task will include a separate analysis to assess management options for four separate problem materials in this region. All four materials are generated in notable quantities, create nuisances at the landfills and/or can potentially be diverted to save landfill space. Each analysis will be unique as a function of the material: 1. Construction and Demolition waste (C&D) -This analysis~will focus on a survey of policies that have been implemented throughout the U.S. to encourage the diversion of key C&D materials. Those policies that could potentially be implemented in the region are likely to include a requirement for recycling plans and/or deposits tied to construction and demolition permits. Likely policies will be assessed in terms of political feasibility and implementation requirements. 2. Scrap Tires -Per state regulations, residentially generated scrap tires are banned from landfill disposal. This creates the problem of managing this material in an environmentally, cost- effective manner. Few, if any, markets exist on the West Slope for scrap tires. Some landfill facilities pay outside vendors to haul the tires to recycling or shredding facilities on the Front Range. At least one other facility employs manual labor to quarter the tires after which they are landfilled. Quantities of scrap tires accumulated by in the service area present a management problem. This task will evaluate scrap tire quantities collected at the four landfills, as well as assess alternative management methods that may be feasible if the communities work together, rather than separately. Reasonable options are expected to include community partnering to hire a mobile shredding/chipping/splitting service and possible new local markets. 3. Textiles -The size of the textile issue will be quantified from the WCSs. Reuse and recycling options for managing these materials will be evaluated. Markets will be limited to Colorado (e.g. rag outlets and reuse outlets) to minimize transportation costs. They will be assessed in terms of collection, processing and hauling requirements. 4. Plastic bags -Options for reducing and recycling bags generated at local groceries will be evaluated in terms of both ways to encourage the use of re-useable bags by the public and plastic bag recycling by groceries (most large grocers currently accept used plastic bags, but the awareness of -and incentives to -the public are small enough that these programs do not stimulate significant diversion). Research will be tied to education activities in Task 7 and will consider the value of a specific outreach campaign, as well as potential policy to encourage more reuse and recycling. 5. Oil and gas (O&G) industry waste -The size of O&G waste within the regional waste stream and diversion opportunities will be assessed during the WCSs. This data will be used in two to three meetings with local O&G stakeholders (e.g., Encana and Exxon Mobile) that will focus on strategizing options for reducing and recycling key materials. Research will be limited to local potential markets. No assessment of hazardous or special waste materials will be conducted. Task 5 will be conducted by staff and the project consultant. It will include tabulation a short memo report summarizing findings, tabulating management options, and recommendations for future diversion actions. December 2008 Page 17 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County Task 6 - Recycling, Composting & E-Waste Facility Tours As the governments in the region contemplate which waste diversion facility improvements are needed and/or what type of new facilities to build over the term, it is important for staff and decision-makers to have first-hand knowledge of exemplary operations that are located in Colorado. In addition, operators of existing facilities have hard-earned technical knowledge that they are eager to share with Eagle, Garfield and Pitkin Counties. This task will include the coordination of site visits by key staff and leaders to the following facilities: • Composting facilities -Mesa County (Grand Junction) and Al Organics (Eaton) • Material recovery facilities -Boulder County (Boulder) and Altogether Recycling (Commerce City) • Electronic waste facilities - GRX (Denver) and Lifespan Technologies (Grand Junction) Task 6 will include tours coordinated over two to three separate days (one to two to the Front Range and one to western Colorado). The grant request includes van rental, gas and lunches for participants. Task 7 -Waste Diversion Education Currently, education programs are decentralized through the counties and various municipalities -materials diverted vary widely and messages educating the public about the importance of diversion provide mixed messages to residents and businesses. This task will allow the associations to develop a regional waste diversion education program that will work towards reaching a broader, regional audience and providing consistent messages about the benefits of diversion, targeted materials, and recycling/composting guidance. Specific activities are expected to include: Develop a Regional Website -The website will establish waste diversion as a key responsibility for all citizens and businesses in all three counties and provides user-friendly, direct access to critical information: • The website will be developed with a logo and initial content including diversion contacts ' in every community and guidance/directions for local diversion activities • It is expected to have a static home page, 3 dynamic pages (which can be updated regularly), a resource page and a contact form where users can request info but Spam activity is minimize Information posted to the website will include: • The what, where and how of diverting waste in the service area • Key contact information • Regional Waste Diversion project results -including the Task 4 Public Survey results • Links to the other associations 2. Develop a School Outreach Program -This program is needed to educate grades 3 through 5 in each of the 27 elementary schools within the region (research indicates that these grades are the most effective targets for this type of awareness and training). Education materials will be developed so that hands-on teacher training can be conducted by local government staff (i.e., December 2008 Page 18 REGIONAL WASTE DIVERSION STUDY Eagle/Gariield/Pitkin County public works employees ,recycling coordinators or environmental health specialists) and subsequently teachers can use the materials to interactively teach their students. The materials will include: • Interactive video on reducing, reusing, recycling and rethinking environmental conservations -such as "Ollie Saves the Planet" which is available through SWANA • Lesson plan handbook with teacher/trainer guidance, instruction material and student projects tailored to each of the three grades - it is expected that this material will not be generated from scratch, but will instead utilize existing resources such as the "Chaffee, Lake & Custer Counties, Colorado Lessons in Sustainable Waste Management" developed in 2006 under an earlier USDA grant • A poster describing the benefits of recycling tailored for each grade Task 7 will be implemented primarily by local recycling education coordinators from throughout the region. Expenses include purchasing one video for each school, printing a handbook for each teacher of these grades in each school and producing a poster for each grade in each school. Task 8 - Study Wrap-Up This task will specifically address the commitment to continue the work of waste diversion long after the project grant is completed. It will include up to three presentations by staff and the project consultant to the commissions, councils and trustees that represent the associations served by the grant project. These presentations will summarize the findings from all seven tasks, but will focus on specific strategies for implementing recommendations from the Waste Diversion Study. These recommendations are expected to include: • Expanded diversion programs to target materials identified in the WCSs as not being recycled or diverted efficiently (Task 2) • Implementation of publicly-supported recycling suggestions (Task 4) • Region-wide alternatives to managing problem wastes (Task 5) • Region-wide waste diversion outreach and education (Task 7) • Other activities to meet the 10-year diversion goals (Task 3) Task 8 will include up to three presentations at the end of the project to disseminate information and take action to leverage the grant project results over the long-term. 4.5 Grant Project Schedule The tasks of the Waste Diversion Study will generally be completed in accordance with the schedule below. This schedule assumes a grant project start date in October 2009. Based on a 12-month grant schedule, all work will be conducted no later than September 2010. This timing will be critical to the communities in the grant project service area, as they intend to develop their Ten-Year Regional Waste Diversion Strategy for implementation in 2011. December 2008 Page 19 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County Task 1 - Re Tonal Diversion Collaboration October 2009 - Se tember 2010 Task 2 -Waste Com osition Studies October 2009 -November 2009 Task 3 -Track Rec clables & Measure Diversion December 2009 -Januar 2010 Task 4 -Public Surve A ri12010 - Au ust 2010 Task 5 -Problem Material Research Januar 2009 - Ma 2010 Task 6 - Facilit Tours Ma 2010 -June 2010 Task 7 -Waste Diversion Education October 2009 - Se tember 2010 Task 8 -Stud Wra -U Au ust 2010 - Se tember 2010 4.6 Grant Project Evaluation The ultimate outcome of this project will be for Eagle, Garfield and Pitkin Counties and their member communities to be armed with pertinent new information and data. This will allow them to coordinate resources through consistent solid waste policies, centralized facilities and regional strategies to extend the lives of existing disposal facilities and to operate diversion programs that are both environmentally and economically sustainable. In order to accomplish this outcome, the following objectives have been developed: • Regional diversion collaboration • Waste composition studies (4) • 20 workers trained to conduct waste sorts • Track regional recyclables flow and measure waste diversion • Public recycling survey • Problems materials research • Recycling, composting and e-waste facility tours • Regional waste diversion website • Teacher training and development of interactive education materials • Study wrap-up The above outlined goals will be carefully tracked over the twelve-month duration of the project to control both resource allocation and project progress. The following activities will specifically be tracked: Work Completed & Expenditures Incurred by Affiliated Organizations with Reimbursable Labor; • Expenditures by each county and Glenwood Springs in Task 2 • Expenditures by Vail in Task 4 2. Work Completed & Expenditures Incurred by Consultant • Expenditures associated with labor • Expenditures associated with local travel expenses December 2008 Page 20 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County 3. Overall Project Completion in Terms of Percent Complete This tracking will be reported in bi-monthly updates to the communities in the service area and in quarterly process reports to USDA. Each task completion and project objective is verifiable by the specific work product requirements. 4.7 Project Self-Sustainability After Grant Project is Completed Eagle, Garfield and Pitkin Counties are committed to waste diversion in their region, as demonstrated by activities already undertaken or completed • Eagle County planning for a materials recovery facility with capacity to accommodate regional recyclables (2007 and 2008, facility to be on-line in late 2009) • Pitkin County completion of a solid waste plan including an evaluation of regional diversion opportunities and needs (2008) • Garfield County's evaluation of new organics recovery capability with ability to potentially process out-of-county materials (2008) • Regional partner meetings to assess available resources for supporting future waste diversion in a three-county area (facilitated monthly meetings, August through December 2008) • Garfield County community survey with recycling questions (2008) This Regional Waste Diversion Study has been designed specifically to support the development of a Ten-Year Regional Waste Diversion Strategy. The tasks to be completed in this study will answer questions and provide data that have been obstacles to increasing diversion for the communities of Eagle, Garfield and Pitkin County for many years. It is important to note that community leaders in this region are very supportive of new and expanded waste diversion programs. Local landfills are not consistently lined, disposal space is eroding at an increasing rate and leaders are facing the significant challenge of both purchasing land for, and sitting, new disposal capacity. At the same time, the citizenry is relatively transient and more resistant to environmental outreach. Additionally, recyclables markets are forcing generators to increase both the quantity and quality of material. These associations have realized that they can divert notably more materials if they collaborate on programs and education, and that collectively they can obtain greater economic and environmental Sustainability for their publics. As a result of these drivers, the communities in this service area are determined to collaborate regionally and expand their current waste diversion capabilities. Once they are armed with the data provided by this project, they will have the tools and information needed to develop aTen-Year Regional Waste Diversion Strategy. Lastly, the partners committed to this project will share the project results with other Colorado communities through the Colorado Association for Recycling network, and will be available to conduct December 2008 Page 21 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County tours, participate in workshops or informally share technical expertise and observations obtained during the completion of this grant project. December 2008 Page 22 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County PART 5 BUDGET & BUDGET JUSTIFCIATION The table below summarizes the donations, direct Eagle County costs, reimbursable costs to be incurred by affiliated organizations and contractor costs associated with this grant project. The total project value is $182,200 and the grant project request is $107,735. • Donated labor - 1,224 hours or $67,270 plus $7,200 contractor labor (41% of total project value) • Direct Eagle County costs - $36,705 (20% of total project value) including WCS equipment, supplies and rental costs; map development; survey mailings and service subscription; tour rentals; website development and school outreach materials • Reimbursable costs from affiliated organizations - $18,240 (10% of total project value) including WCS workers (20) and survey implementation • Contractor costs - $52,790 (29% of total project value) including labor and local travel expenses Of the grant request ($107,735), 51 % of costs will be incurred directly by Eagle County or its affiliated organizations. There are no project administrative costs included in the grant funding request. A detailed break down of costs is included in Appendix D. AFFILI- ATED DONATED LABOR COUNTY ORGANI- CONTRACTOR COSTS SUBTOTAL COSTS ZATION COSTS GRANT CON- EAGLE REIMBURS- LOCAL PROJECT TASK STAFF TRACTOR COUNTY ABLE LABOR TRAVEL FUNDING EXPENSES EXPENSES EXPENSES REQUEST SUBTOTAL Task 1 -Regional Collaboration $21,070 $2,880 $0 $0 $10,080 $2,700 $12,780 Task 2 -Waste Com osition Studies $4,055 $720 $5,080 $10,240 $15,960 $1,600 $32,880 Task 3 -Track Recyclables/Measure $2,165 $480 $830 $0 $4,560 $0 $5,390 Diversion Task 4 -Public Surve $2,905 $1,440 $14,100 $8,000 $1,440 $0 $23,540 Task 5 -Problem Materials Research $4,800 $0 $0 $0 $8,620 $450 $9,070 Task 6 -Diversion Facilit Tours $19,440 $0 $2,775 $0 $2,160 $0 $4,935 Task 7 -Diversion Education $9,720 $960 $13,920 $0 $0 $0 $13,920 Task 8 -Study Wra -U $3,115 $720 $0 $0 $4,320 $900 $5,220 SUBOTAL $67 270 $7,200 $36 705 $18 240 $47140 $5,650 $107 735 Donated Total $74,470 Count Costs $36,705 Reimbursable Costs $18 420 Contractor Costs $52,790 TOTAL GRANT REQUEST $107,735 December 2008 Page 23 REGIONAL WASTE DIVERSION STUDY Eagle/Garfield/Pitkin County PART 6 REQUIRED INFORMATION NOT FOUND ON STANDARD APPLICATION FORMS 6.1 Evidence of Legal Existence 6.2 List of Directors & Officers 6.3 IRS Tax Exempt Status 6.4 Debarment & Suspension Rules 6.5 Drug-Free Workplace Requirements 6.6 Audit 6.7 Financial Statements December 2008 Page 24 C.R.S.A. § 30-5-121 West's Colorado Revised Statutes Annotated Currentness Title 30. Government--County Location and Boundaries Article 5. County Boundaries (Refs & Annos) § 30-5-121. Eagle Page 1 The county of Eagle is hereby created and established, with the legal capacities and functions of other counties of this state, and with boundaries as follows: Commencing at a point on the northern boundary of Lake county where the divide between the Eagle river and Ten Mile branches from and leaves the National range; thence along the summit of the said divide and the divid- ing ridge between the Piney and the Blue rivers to the southern line of Grand county; thence due west to a point six miles west of the 107th degree of west longitude; thence due south to the northern boundary line of Pitkin county; thence east along said boundary line to the summit of the National range; thence in an easterly direction along said summit of the National range to the place of beginning. HISTORICAL AND STATUTORY NOTES 2002 Main Volume Derivation: Laws 1883, p. 127, § 1. Gen.St.1883, § 474. Rev.St.1908, § 1101. Comp.Laws 1921, § 8580. C.S.A.1935, c. 44, § 22. C.R.S.1953, § 34-1-21. C.R.S.1963, § 34-1-21. C. R. S. A. § 30-5-121, CO ST § 30-5-121 Current through the Second Regular Session of the Sixty-Sixth General Assembly (2008) (C) 2008 Thomson Reuters/ West END OF DOCUMENT © 2008 Thomson Reuters/West. No Claim to Orig. US Gov. Works. AFFIDAVIT OF RONALD L. RASNIC I, Ronald L. Rasnic, Solid Waste & Recycling Manager, Eagle County, being of lawful age and being first duly sworn state as follows: 1. That Eagle County, State of Colorado is of legal existence and formed under the Colorado Revised Statutes § 30-5-121. 2. The current Board of County Commissioners for Eagle County, State of Colorado is comprised of the following three commissioners: Peter F. Runyon, Chairman, Eagle County Board of County Commissioners Sarah J. Fisher, Vice-Chair, Eagle County Board of County Commissioners Arn M. Menconi, Eagle County Board of County Commissioners Dated this day of December, 2008. Ronald L. Rasnic Sworn to and subscribed to before me on this o?~ day of December 2008, by Ron Rasnic. tai Public , ~PRY• P Ve My commission expires: ~~~ / S, ~ o/v p .••'' ••.•~j ~;: • ,G~ z JAYNE D. BORDEN ~n • • O F '••.....•'O OF CO~- MyCommission Expires: Mar.15, 2010 ...~~~ (' ~ . °R i~°'°'"' State of Colorado DEPARTMENT OF REVENUE 1971 SHERMAN BTREET DENVER,GDl0RAD0 aza TH19 ~~cENSE Is Nor tRANSf ERAB~E CERTIFICATE O F EXEMPTION • FOR SALES ANO USE TAX ONLY EAGLE COUNTY GOVERNMENT • •• ~ - •- • P 0 BOX 650 - '_ ~ ~ ~ .• ' ' •r • ~; •,: EAGLE CO 81631-0850 ~ •• '~~' ~ ~"~'-•'~~•~~'~`' ACGO•'IINT NUYYEti LN8ILITY NfOAMATIDN ' ' ISSUE DATE 98-04908 44 022 5999 9 03098 OEC 22 1988 P 0 BOX 850 EAGLE CO • . ~ •*• ~ .. .r ~_ 1 • Eacwa orwor D~pw~wu d R«~nw FINANCE DEPARTMENT (970}328-3510 FAQ: (970} 328-35 4 9 Email: john lewas(n~eaglecountyus www.eaglecounty.us RE: General Cred7t Information TO ~Vb'EIOiV'( IT ;~1r'1Y CONCERN: JOHN S. LEWIS Director Please accept this credit information sheet in lieu of a credit applicatioj~. The information is pertinent and covers the extent to which Eagle County participates in credit applications. Name: Physical Address: Nlailinl; Address: FEItiT: St. o f CO, Tax Bxc>;xipt 1`;0 Accts. Payable Phone No Finance Department Fax Eagle Count}~ Go~~emment S00 Broadway Eagle, CO 81631-0850 P.O. Box 8S0 Eagle, C.O 816 ~ 1-0850 84-6000762 98-04008 970-328-3511 970-328-351 U 970-328-35 l 9 Should you have questions regarding this credit information, please contact me at 970-328-3511. Respectfully, r, - s r .~ ~.,i ~,~' //r/ `!.' ~~.t !~ John S. Lewis Finance Director Eagle County Building, 500 Broadway. P.O. Box 850, Eagle, Colorado 8 1 63 1-0850 U.S. DEPARTMENT OF AGRICULTURE CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION -LOWER TIER COVERED TRANSACTIONS This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants' responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither it not its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. ~AGG~ GyC/N?Y G/~[J~°itl /ll~t~' Organization Name PR/Award Number or Project Name %~ F ~~ly' yv~ c~f~i~'~`t~f/~! ,c3aft-r~,p o~ co~iVTl ~.hil(lssio~I~S Name(s) and Title(s) of Authorized Representative(s) cpuNT..,~ of ~~-G~ s%A~~ o~ cFX-d~.CJ ~ Signature(s) Date ~_-- ~a ~~d' Form AD-1048 (1/92) Instructions for Certification 1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the reverse side in accordance with these instructions. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later than determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transactions," debarred," "suspended," "ineligible,", "lower tier covered transactions," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations: 5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment. Form AD-1048 OMB APPROVAL NO. 9000 - 0101 U.S. DEPARTMENT OF AGRICULTURE CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS (GRANTS) ALTERNATIVE I -FOR GRANTEES OTHER THAN INDIVIDUALS ~ This certification is required by the regulations implementing Sections 5151-5160 of the Drug- Free Workplace Act of 1988 (Pub. L. 100-690, Title V, Subtitle D; 41 U.S.C. 701 et seq.), 7 CFR Part 3017, Subpart F, Section 3017.600, Purpose. The regulations were published as Part iI of the January 31,1989 Federal Register (pages 4947-4952). Copies of the regulations may be obtained by contacting the Department of Agriculture agency offering the grant. (BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON REVERSE) Alternative I (A) The grantee certifies that it will provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug-free awareness program to inform employees about -- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will -- (1) Abide by the terms of the statement; and Form AD-1049 (REV 2-89) (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; (e) Notifying the agency within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted -- (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The grantee shall insert in the apace provided below the site(s) for the performance of work done in connection with the specific grant. Place of Performance (Street address, city, county, State, zip code) ~G~/~`~.C/I~LfJ~Pi~lX/.~/ cOlliYT/~S f~h/~ ,4ScSa cam/-~T~i,~ /ylGfN/~ ~~ ~~/CS ~S b'9~'/~/~iJ ice! ~~ G~,A~T Organization Name PR/Award Number or Project Name Name and Title o hors a aentative G~ u~' C II~I~c~'- ~~~~'~l V L ~rf(}~ ~~~'4~O `~ ~ W.-C~' PG~i'1~L~ ~~. ~~U Signature // Date INSTRUCTIONS FOR CERTIFICATION 1. By signing and submitting this form, the grantee is providing the certification set out on pages 1 and 2. 2. The certification set out on pages 1 and 2 is a material representation of fact upon which reliance was placed when the agency determined to award the grant. If it is later determined that the grantee knowingly rendered a false certification, or otherwise violates the requirements of the Drug-Free Workplace Act, the agency, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug-Free Workplace Act. 2 Form AD-1049(REV 2-89) *U.S. GPO: 1989-654-006/81520 !~ MCMAHAN AND ASSOCIATES, L.L.C. Certified Public Accountants and Consultants WEB SITE, WWW MC MAHANCPA.COM SUITE 222/AVON CENTER TELEPHONE. (97O) 845-8800 I OO WEST BEAVER CREEK BLVD FACSIMILE' (97O) S45-O85 I P O BOX 5850 AVON, CO 8 1620 E-MAIL MCMAHAN ~7 MCMAHANCPA COM INDEPENDENT AUDITOR'S REPORT We have audited the accompanying financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, the aggregate remaining fund information and the respective changes in financial position and cash flows, where applicable, thereof, and the respective budgetary comparisons for the General Fund, the Road and Bridge Fund, the Airport Fund and the Open Space Fund of Eagle County, Colorado (the "County"), as of and for the year ended December 31, 2007, which collectively comprise the County's basic financial statements as fisted in the table of contents. These financial statements are the responsibility of the County's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the County as of December 31, 2007, and the respective changes in financial position and cash flows, where applicable, thereof and the respective budgetary comparison for the General Fund, the Road and Bridge Fund, the Airport Fund and the Open Space Fund for the year then ended )n conform)ty with accounting principles generally accepted in the United States of America. In accordance with Government Auditing Standards, we have also issued our report dated July 25, 2008, on our consideration of the County's internal control over financial reporting and on our tests of its compliance with provisions of laws, regulations, contracts, and grants. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. The Management's Discussion and Analysis is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary -information. However, we did not audit the information and express no opinion on it. D. Jerry McMahan, C P.A. Paul J. Backes, C P A To the Board of County Commissioners Eagle County, Colorado Performing services for local governments throughout Colorado Daniel R. Cudahy, C.P.A. Michael N. Jenkins, C A., C.P A. Members: ~nerican Institute o{ C'erti{ied Pulilic f~ecountants/Colorado society o{ Certi{ied Pudic l~ecountants National and Colorado Government Finance O{ficers Association/C'olorado Municipa) League 11 To the Board of County Commissioners Eagle County, Colorado Our audit was conducted for the purpose of forming opinions on the financal statements that collectively comprise the County's basic financial statements. The introductory section, combining fund financial statements, individual non-major fund budgetary comparisons, the Local Highway Finance Report, the Schedule of Passenger Facility Charges Collected and Expended, and the statistical tables listed in the accompanying table of contents are presented for purposes of additional analysis and are not a required part of the financial statements. The accompanying Schedule of Expenditures of Federal Awards and Schedule of Passenger Facility Charges Collected and Expended are presented for purposes of additional analysis as required by the U.S. Office of Management Budget Circular A-133, Audits of States and Local Governments, and Non-Profit Organizations, and is also not a required part of the basic financial statements of the County. Such information, except for the introductory section and statistical tables, has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory section and statistical tables have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. McMahan and Associates, L.L.C. July 25, 2008 12 ~, MCMAHAN AND ASSOCIATES, L.L.C. Certified Public Accountants and Consultants WEB SITE: WWW MCMAHANCPA.COM SUITE 222/AVON CENTER TELEPHONE. (970) 845-;3800 100 WEST BEAVER CREEK BLVD FACSIMILE: (970) 645-065 I P.O BOX 5850 AVON, CO 8 1620 EMAIL MCMAHAN~MCMAHANCPA COM i~ INDEPENDENT AUDITOR'S REPORT I~ Board of County Commissioners ~ Eagle County, Colorado ~~ ~ We have audited the accompanying financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Eagle County, Colorado (the "County"), as of and for the year ended December 31, 2006, which collectively comprise the County's basic financial statements as listed in the table of contents. These financial statements are the responsibility of the County's management. Our responsibility is to express opinions on these financial statements based on our audit. We did not audit the financial statements of Lake Creek Affordable Housing Corporation, a discretely presented ~ component unit, which represents 64% and 66% of total assets and revenues, respectively, of aggregate discretely presented component units. Those financial statements were audited by other auditors whose report has been furnished to us, and our opinion on the financial statements, insofar as it relates to the amounts included for this discretely presented component unit, is based solely on the reports of the other auditors. ~ We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Govemment Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. The financial statements of Lake Creek Affordable Housing Corporation were not audited in accordance with Government Auditing Standards. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the County as of December 31, 2006, and the respective changes in financial position and cash flows, where applicable, thereof and the respective budgetary comparison for the General Fund, the Road and Bridge Fund, the Airport Fund and the Open Space Fund for the year then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated May 23, 2007, on our consideration of the County's internal control over financial reporting and on our tests of its compliance with provisions of laws, regulations, contracts, and grants. That report is an integral part of and audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. a Performing services for focal governments throughout Colorado D. Jerry McMahan, C.P.A. Daniel R. Cudahy, C.P.A. Paul J. 8ackes, C.PA. Michael N. Jenkins, C.A., C.P.A. Members: American Institute o~ Certi~ied Public Accountants/C'olorado Society o~ C'erti~ied Public Accountants '~ National and C'o)orado Government Finance O{{icers Association/C'o)orado Municipal League ~ri0~ ~'Ll~ !~ ~co~rr`A~ Board of County Commissioners Eagle County, Colorado The Management's Discussion and Analysis is not a required part of the basic financial statements but is supplementary information required by accounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the County's basic financial statements. The introductory section, combining fund financial statements, individual nonmajor fund budgetary comparisons, the Local Highway Finance Report, the Schedule of Passenger Facility Charges Collected and Expended, and the statistical tables listed in the accompanying table of contents are presented for purposes of additional analysis and are not a required part of the financial statements. The accompanying Schedule of Expenditures of Federal Awards and Schedule of Passenger Facility Charges Collected and Expended is presented for purposes of additional analysis as required by the U.S. Office of Management Budget Circular A-133, Audits of States and Loca! Governments, and Non-Profit Organizations, and is also not a required part of the basic financial statements of Eagle County, Colorado. Such information, except for the introductory section and statistical tables, has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory section and statistical tables have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. McMahan and Associates, L.L.C. May 23, 2007 14 Z o o ~S' ~-EJ ~ ~' ~~ MCMAHAN AND ASSOCIATES, L.L.C. Certified Public Accountants and Consultants WEB SITE' WWW.MCMAHANCPA.COM SUITE 222//~VON CENTER TELEPHONE: (970) 845-8800 100 WEST BEAVER CREEK BLVD FACSIMILE: (J7O) 84rJ-O851 e P.O. BOX 5850 AvoN, CO 8 1620 E-MAIL. MCMAHAN@MCMAHANCPA.COM of INDEPENDENT AUDITOR'S REPORT Board of County Commissioners Eagle County, Colorado We have audited the accompanying financial statements of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of Eagle County, Colorado (the "County"), as of and for the year ended December 31, 2005, which collectively comprise the County's basic financial statements as listed in the table of contents. We also have audited the financial statements of each of the County's nonmajor governmental, internal service, and fiduciary funds presented as supplementary information in the accompanying combining fund financial statements as of and for the year ended December 31, 2005, as listed in the table of contents. These financial statements are the responsibility of the County's management. Our responsibility is to express opinions on these financial statements based on our audit. We did not audit the financial statements of Lake Creek Affordable Housing Corporation, a discretely presented component unit, which represents 64% and 66% of total assets and revenues, respectively, of aggregate discretely presented component units. Those financial statements were audited by other auditors whose report has been furnished to us, and our opinion on the financial statements, insofar as it relates to the amounts included for this discretely presented component unit, is based solely on the reports of the other auditors. We conducted our audit in accordance with U.S. generally accepted auditing standards and Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. The financial statements of Lake Creek Affordable Housing Corporation were not audited in accordance with Government Auditing Standards. 7 7 7 In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the County as of December 31, 2005, and the respective changes in financial position and cash flows, where applicable, thereof and the respective budgetary comparison for the General Fund, the Road and Bridge Fund, the Open Space Fund, the 1 % Sales Tax Capital Improvements Fund and the .5% Sales Tax Eagle Valley Transportation Fund for the year then ended in conformity with U.S. generally accepted accounting principles. In accordance with Government Auditing Standards, we have also issued our report dated June 6, 2006, on our consideration of the County's internal control over financial reporting and on our tests of its compliance with provisions of laws, regulations, contracts, and grants. That report is an integral part of and audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Performing services far local governments throughout ~:~oloradv D. Jerry McMahan, C.P.A. Daniel R. Cudahy, C.P.A. Paul J. Backes, C.P.A. Michael N. Jenkins, C.A., C.P.A. Members: American Institute o{ Certi~ied Public Accountants/C'olorado Society o~ Certi{ied Public Accountants National and Colorado Government Finance O{{icers Association/Colorado Municipal League 13 Board of County Commissioners Eagle County, Colorado The Management's Discussion and Analysis is not a required part of the basic financial statements but is supplementary information required by the Governmental Accounting Standards Board. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supplementary information. However, we did not audit the information and express no opinion on it. Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the County's basic financial statements. The introductory section, combining fund financial statements, individual nonmajor fund budgetary comparisons, the Local Highway Finance Report, the Schedule of Passenger Facility Charges Collected and Expended, and the statistical tables listed in the accompanying table of contents are presented for purposes of additional analysis and are not a required part of the financial statements. The accompanying Schedule of Expenditures of Federal Awards and Schedule of Passenger Facility Charges Collected and Expended is presented for purposes of additional analysis as required by the U.S. Office of Management Budget Circular A-133, Audits of States and Local Governments, and IVon-Profit Organizations, and is also not a required part of the basic financial statements of Eagle County, Colorado. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and, in our opinion, is fairly stated in all material respects in relation to the basic financial statements taken as a whole. The introductory section and statistical tables have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we express no opinion on them. McMahan and Associates, L.L.C. June 7, 2006 14 Comprehensive Annual Financial Report Eagle County Colorado For the Year Ended December 31, 2007 Prepared by the Eagle County Finance Department John S. Lewis Finance Director 3 y o d ~ /~ ~i~~ 5~~~7~`~' Governmental activities. Governmental activities increased Eagle County's net assets by $13.9 million, thereby accounting for 79% of the total growth in the net assets of the County. Key elements of this increase are as follows: Revenues: Program revenues: Charges for services Operating grants and contributions Caprta{ grants and contributions General revenues: Property Taxes Sales taxes Other taxes Investment earnings Other Total Revenues Expenses: Program expenses General government Public safety Public works Health and welfare Transportatino Culture and recreation Intergovernmental support Interest on long-term debt Sanitary landfill Air terminal Total Expenses Increase(decrease)in net assets before transfers Transfers Change in Net Assets Net Assets -Beginning (restated) Net Assets -Ending $ 18,435 $ 19,281 $ 9,334 $ 8,447 $ 27,769 $ 27,728 8,808 7,672 70 - 8,878 7,672 6,579 16,965 - - 6,579 16,965 19,230 19,948 - - 19,230 19,948 20,223 18,685 - - 20,223 18,685 1,251 4 - - 1,251 4 5,002 3,211 392 372 5,394 3,583 287 1,062 - - 287 1,062 79,815 86,828 9,796 8,819 89,611 95,647 19,615 17,470 - - 19,615 17,470 13,901 12,743 - - 13,901 12,743 10,175 8,936 - - 10,175 8,936 7,133 5,917 - - 7,133 5,917 13,794 12,546 - - 13,794 12,546 703 441 - - 703 441 526 563 - - 526 563 - - 2,601 3,078 2,601 3,078 - - 3,600 3,891 3,600 3,891 65,847 58,616 6,201 6,969 72,048 65,585 13,968 28,212 3,595 1,850 17,563 30,062 (19) 43 19 (43) - - 13,949 28,255 3,614 1,807 17,563 30,062 209,416 181,161 14,431 12,624 223,847 193,785 223,365 209,416 18,045 14,431 241,410 223,847 • Sales taxes increased by approximately $1.5 million. • Charges for services increased by $154 thousand. 17 Eagle County's Changes in Net Assets ($000) Governmental Business-type Activities Activities Total 2007 2006 2007 2006 2007 2006 i Z c~ o -~ ,6~ELR~c~ s~~~ Eagle County, Colorado STATEMENT OF NET ASSETS December 31, 2007 Primary Government Governmental Business-type Component Actiwdes Activities Total Units ASSETS Cash and investments $ 49,790,918 $ 11,556,339 $ 61,347,257 $ 502,007 Cash and investments, restricted 71,479 5,571,973 5,643,452 5,159,139 Property taxes receivable, net of allowance for uncollectible~ 26,626,810 - 26,626,810 - Other receivables, net of allowance for uncollectibles 7,358,753 915,603 8,274,356 164,806 Other receivables, restricted, net of allowance for uncollectibles - 182,878 182,878 - Loans receivable, net of allowance for uncollectibles 2,309,061 - 2,309,061 - Internal balances 104,735 (104,735) - - Inventories, prepaid expenses, and other assets 371,061 - 371,061 39,006 Unamortized debt issuance costs 251,485 712,182 963,667 446,735 Unamortized deferred debt refunding costs 388,300 - 388,300 - Capital assets not being depreciated Land 10,580,239 1,205,505 11,785,744 2,016,100 Conservation easements 12,354,562 12,354,562 - Construction in progress 8,437,222 4,228,620 12,665,842 - Capital assets net of accumulated depreciation Bwldings and improvements 44,378,210 19,056,755 63,434,965 26,503,620 Improvements other than buildings 43,377,472 - 43,377,472 - Egwpment 15,261,747 415,579 15,677,326 849,952 Infrastructure 46,859,042 - 46,859,042 - Accumulated depreciation for component units - - - (10,713,929) Total assets 268,521,096 43,740,699 312,261,795 24,967,436 LIABILITIES AND NET ASSETS Liabilities Accounts payable and other current liabilities 6,081,084 2,160,890 8,241,974 182,683 Accrued interest payable 37,924 247,670 285,594 136,854 Unearned revenue 26,834,204 860,934 27,695,138 168,123 Security deposits - - - 372,668 Unamortized debt issuance premium 197,050 - 197,050 - Closure and post closure costs payable - 2,608,516 2,608,516 - Long-term liabilities Portion due or payable within one year Certificates of participation 795,000 795,000 - Bonds and notes payable - 621,089 621,089 905,919 Capital leases 54,212 - 54,212 - Accrued compensated absences 103,944 - 103,944 - Portion due or payable after one year Certificates of partiapation 10,115,000 - 10,115,000 - Bonds and notes payable - 19,178,155 19,178,155 29,561,100 Capital leases 175,827 - 175,827 - Accrued compensated absences 762,256 17,646 779,902 - Totalliabilities 45,156,501 25,694,900 70,851,401 31,327,347 Net assets Invested in capital assets, net of related debt 170,748,240 5,819,397 176,567,637 (11,364,541) Restricted for: Capital protects 8,384,125 - 8,384,125 - Debt service 77,417 - 77,417 2,459,490 Regulatory reserves - - - 1,565,491 Public works 7,149,753 - 7,149,753 - Emergencies 3,178,187 - 3,178,187 - Transportation 6,699,298 - 6,699,298 - Unrestricted 27,127,575 12,226,402 39,353,977 979,649 Total net assets $ 223,364,595 $ 18,045,799 $ 241,410,394 $ (6,359,9112 The accompanying notes are an integral part of this statement 25 Eagle County, Colorado STATEMENT OF ACTIVITIES For the Year Program Revenues Nef (Expense) Revenue and Changes in Net Assets _ Primary Govenment Charges Operating Capital for Grants and Grants and Governmental Business-type Component FUNCTIONSIPROGRAMS Expenses Services Contributions Contributions Actwdles Actwtlies Total Units Primary government Governmental activities General government $ 19,614,194 $ 9,351,868 $ 951,513 $ - $ (9,310,813) $ - $ (9,310,813) $ - Pubticsafety 13,901,135 909,035 1,252,210 575,498 (11,164,392) - (11,164,392) - Pubhcworks 10,175,199 2,276,745 2,419,337 36,580 (5,442,537) - (5,442,537) Health and welfare 7,132,574 335,912 3,363,817 - (3,432,845) - (3,432,845) - TransportaGon 13,794,089 5,424,647 454,066 5,904,253 (2,011,123) - (2,011,123) - Cultureand recreation 703,436 136,685 367,209 63,000 (136,542) - (136,542) - Intereston long-term debt 526102 - - (526,102) (526,102) Total governmentalachvrtles 65,846,729 18,434892 8,808,152 6,579,331 (32,024,354) - (32,024,354) Business-type activities SandaryLandfill 2,601,165 4,163,887 70,235 - - 1,632,957 1,632,957 - AirTerminal 3,600,207 5,170,618 - 1,570,411 1,570,411 - N Total business-type activities 6 201 372 9,334,505 70 235 3,203,366 3,203,368 ~ Totalpnmarygovernment 72,046,101 27769,397 8,878,387 6,579,331 (32,024,354) 3,203,366 (2$820,98fi) - Component units Lake Creek Affordable Housing 4,355,029 4,150,642 - - ~ - - - (204,387) EagleRiverwewAffordableHousing 1,098,428 325,496 775,D42 - - - - 2,110 Golden Eagle Elderly Housing 357,202 96,151 206,456 - - - - (54,595) E 911 898,842 1,012,382 - - - 113,540 7alalcomponentumts 6,7D9,501 5,584,671 981,496 - - - - (143,332) General revenues Property taxes levied for general purposes 19,230,463 - 19,230,463 - Specificownershiptax 1,246,813 - 1,246,813 - Sales taxes 20,222,661 - 20,222,661 - Othershared taxes 4,527 - 4,527 - Investmentearmngs 5,001,869 391,957 5,393,826 326,298 Grants and contributions not restncfed to specific programs 279,369 - 279,369 - Gam (loss) on disposal of assets - (307) (307) - Miscellaneous 6,276 - 6,276 1,425 Transfers (19,309) 19,309 - - Totalgeneral revenues and transfers 45,972,669 41D,959 46,383,628 327,723 Change in net assets 13,948,315 3,614,327 17,562,642 184,391 Nel assets-beginning 209,416,280 14 431,472 223,647,752 (6,544,302) Nelassets-ending $ 223,364,595 $ 18,045,799 $ 241,410,394 $ (6,359,911) The accompanying notes are an integral part of this statement lV ~Q l` .~~ . ~~ ~R x Comprehensive Annual Financial Report Eagle County Colorado ;~ For the Year Ended December 31, 2006 :~ .~f Prepared by the Eagle County Finance Department John S. Lewis Finance Director °~ yv D ~ /mot eaiiytt~ s~~~~' At December 31, 2006, Eagle County is able to report positive balances in its governmental and business-type activities, while the component units' net assets reflected negative net assets. The same situation held true for 2005. However, if the assets were valued at fair market, it's believed that the component units' net assets would be reported with positive balances. The County's net assets increased $30,100,475 during 2006. About 67 percent of this increase represents the County's investment in capital assets during the year. The remainder of this growth largely reflects cash and investment increases. Governmental activities. Governmental activities increased Eagle County's net assets by $2$,255,086, thereby accounting for 94% of the total growth in the net assets of the County. Key elements of this increase are as follows: J J .:+ Eagle County's Changes in Net Assets ($000) Revenues: Program revenues Charges for services Operating grants and contnbutions Capital grants and contnbutions General revenues: Property Taxes Sales taxes Other taxes Investment earnings Other Total Revenues Expenses: Program expenses General government Public safety Public works Health and welfare Transportatrno Culture and recreation Intergovernmental support {merest on Fong-term debt Sanitary landfill Air terminal Total Expenses Increase(decrease)in net assets before transfers Transfers Change in Net Assets Net Assets -Beginning Net Assets -Ending Governmental Business-type Activities Activities Total 2006 2005 2006 2005 2006 2005 $ 19,281 $ 17,361 $ 8,641 $ 8,312 $ 27,922 $ 25,673 7,672 7,676 - 53 7,672 7,729 16,964 2,313 - - 16,964 2,313 18,686 17,036 - - 18,686 17,036 18,685 16,988 - - 18,685 16,988 1,266 1,132 - - 1,266 1,132 3,211 1,653 372 243 3,583 1,896 1,063 175 - - 1,063 175 86,828 64,334 9,013 8,608 95,841 72,942 17,470 13,724 - - 17,470 13,724 12,743 10,842 - - 12,743 10,842 8,936 7,038 - - 8,936 7,038 5,917 4,827 - - 5,917 4,827 12,546 11,297 - - 12,546 11,297 441 616 - - 441 616 - 3,059 - - - 3,059 563 740 - - 563 740 - - 3,078 2,962 3,078 2,962 - - 4,047 3,587 4,047 3,587 58,616 52,143 7,125 6,549 65,741 58,692 28,212 12,191 1,888 2,059 30,100 14,250 43 77 (43) (77) - - 28,255 12,268 1,845 1,982 30,100 14,250 136,170 123,902 12,625 10,643 148,795 134,545 $ 164,425 $ 136,170 $ 14,470 $ 12,625 $ 178,895 $ 148,795 Capital assets (net of depreciation) for the year increased by $20,036,542. 19 ~oo~ ,B~l~i~ic~~ Sif~T Eagle County, Colorado STATEMENT OF NET ASSETS December 31 Primary Government Governmental Business-type Component ~ Activities Activities Total Units ASSETS Cash and investments $ 47,375,924 $ 9,687,309 $ 57,063,233 $ 541,193 Cash and investments, restricted 68,225 8,040,220 8,108,445 5,017,391 Property taxes receivable, net of allowance for uncollectibles 19,330,587 - 19,330,587 - Other receivables, net of allowance for uncollectibles 7,940,052 1,596,704 9,536,756 94,267 Other receivables, restricted, net of allowance for uncollectibles - 184,483 184,483 - Loans receivable, net of allowance for uncollectibles 845,638 - 845,638 - Intemal balances 104,734 (104,734) - - Inventories, prepaid expenses, and other assets 339,840 - 339,840 39,367 fi Unamortized debt issuance costs 274,342 752,288 1,026,630 487,926 Unamortized debt issuance discount - - - _ Unamortized deferred debt refunding costs 442,763 - 442,763 - Capital assets not being depreciated: Land 17,664,436 395,853 18,060,289 2,016,100 Construction in progress 24,967,066 279,027 25,246,093 - Capital assets net of accumulated depreciation: Buildings and improvements 42,067,666 18,934,393 61,002,059 26,469,838 Improvements other than bwldings 24,522,619 - 24,522,619 - Equipment 14,567,809 290,561 14,858,370 844,813 Infrastructure 1,946,299 - 1,946,299 - Accumulated depreciation for component units - _ _ (g,7gg,g51) Total assets 202,458,000 40,056,104 242,514,104 25,712,044 LIABILITIES AND NET ASSETS Liabilities Accounts payable and other current liabilities 5,481,981 180,942 5,662,923 275,455 Accrued interest payable 40,928 247,115 268,043 295,445 Unearned revenue 19,446,289 1,124,391 20,570,680 15,169 Secunty deposits - - - 347,783 Unamortized debt issuance premium 224,689 - 224,689 - Closure and post closure costs payable - 2,527,021 2,527,021 - Long-term liabilities Portion due or payable within one year. Certificates of participation 770,000 770,000 Bonds and notes payable - 485,947 485,947 855,476 Capital leases 52,152 - 52,152 - Accrued compensated absences 105,212 - 105,212 - Portion due or payable after one year: Certificates of participation 10,910,000 - 10,910,000 Bonds and notes payable - 21,000,112 21,000,112 30,467,018 Capital leases 230,039 - 230,039 - Accrued compensated absences 771,554 20,563 792,117 - Totalliabilities 38,032,844 25,586,091 63,618,935 32,256,346 Net assets Invested in capital assets, net of related debt 114,490,809 (833,937) 113,656,872 (11,302,668) Restricted for. Capital projects 9,314,022 - 9,314,022 - Debt service 119,594 - 119,594 2,459,490 Regulatory reserves - - - 1,384,040 Public works 7,773,457 - 7,773,457 - Emergencies 2,927,927 - 2,927,927 - Transportation 6,664,190 - 6,664,190 Unrestricted 23,135,157 15,303,950 38,439,107 914,836 Total net assets $ 164,425,156 $ 14,470,013 $ 178,895,169 $ (6,544,302) The accompanying notes are an integral part of this statement. 26 114-.:~. ~~ ~ ~ ~~ ~ ~ ~ ~~ ~ ~ '~ 3 a 1~ 0 N Eagle County, Colorado STATEMENT OF ACTIVITIES For the Year Ended December 31, 2006 Program Revenues Ne! (Expense) Revenue and Changes in Nel Assets Pnmary Government Charges Operating Captal for Granlsand Grants and Govemmental Business-type Component FUNCTIONSfPROGRAMS Expenses Services Contnbuhons Contribuhons Adiudies Activdies Total Umts Pnmary government Govemmental actrvilies Generalgavemment $ 17,469,447 $ 10,354,242 $ 173,813 5 - $ (6,941,392) $ - S (6,941,392) $ - Publicsafety 12,743,480 849,453 1,181,988 760,313 (9,971,728) - (9,971,728) - Publicworks 8,935,500 3,075,302 2,287,818 135,700 (3,436,682) - (3,438,662) - Healthand weKare 5,917,246 244,534 3,014,070 - (2,858,692) - (2,658,842) - Transportation 12,548,108 4,498,528 769,976 16,068,384 8,790,718 - 8,790,778 - Culture and recreation 440,856 259,136 263,957 - 82,237 - 82,237 - Interesl oolong-lermdebt 563,374 - - - (563,374) (563,374) Totalgovemmentalachvtlies 58,816,011 19,281,193 ,_ 7,671,816 18964,397 (14fi98,803) (14,898,803) Business-type adivihes Sanitary Landfill 3,077,642 3,887,264 - - - 809,622 809,622 - lurTerminal 4,048,116 4,754,196 706,082 706,082 Total business-typeacKvmes 7,125,758 8,841,462 - - - 1,515,704 1,515,704 - ro Totalpnmarygovemment 65,741,769_ 27922,655 __.7671,618 16,964,397_ (14,696,803) 1,515,704 (13,183,099) - J Componentunas. - - 231 915 Lake Creek Affordable Housing 3,700,325 3,938,240 - - - , Eagle Riverwew Affordable Housing 1,126,445 275,612 604,356 - - - - (46,477) Golden Eagle Eldedy Housing 312,887 103,763 161,392 139,564 - - - 91,832 E9N 719,145 888,024 26,000 194,879 Total component unfts 5,858,802 5,205,639 _ 991,748 139,564 - - - 478,149 General revenues: Property taxes levied for general puryoses 18,686,343 - 18,686,343 - Speafcownershiptax 1,261,947 1,261,847 - Salestaxes 18,885,440 - 18,685,440 - Olhersharedtaxes 4,079 - 4,079 - Imeslmenteamings 3,211,204 372,185 3,563,389 289,245 Grants and contnbugons not resldcled to specific programs 1,025,466 - 1,025,488 - Gam (bss) on disposal of assets 17,222) - (7,222) - Miscellaneous 44,110 - 44,110 19,548 Transfers 42,500 (42,500) Total general revenues and Transfers 42,953,889 329,665 43,263,574 308,793 Change m net assets 28,255,086 1,845,369 30,100,415 788,942 Net assets ~ beginning 136,170,010 12,624,624 148,794,694 (7,331,244) Netassels-ending $ 164425,156 $ 14,470,013 $ 178,895,169 $ (6,544,302) The accompanying notes are an integral pad of This statement 3 _~ EAGLE COUNTY, COLORADO FINANCIAL STATEMENTS December 31, 2005 ti 7 .~ :~ 11 i Zp O s /~Gd~l~ ~~~in~/V`7^ The County's net assets increased $14,249,572 during 2005. About 59 percent of this increase represents the County's investment in capital assets during the year. The remainder of this growth largely reflects cash and investment increases. Governmental activities. Governmental activities increased Eagle County's net assets by $12,267,587, thereby accounting for 87% of the total growth in the net assets of the County. Key elements of this increase are as follows: Eagle County's Changes in Net Assets ($000) Governmental Business-type Activities Activities Total 2005 2004 2005 2004 2005 2004 Revenues: Program revenues: Charges for services $ 17,361 7 676 $ 14,606 4 825 $ 8,364 $ - 7,158 $ 25,725 7 676 $ 21,764 4 825 Operating grants and contributions , , , , Capital grants and contributions 2,313 5,420 - - 2,313 5,420 General revenues: Property Taxes 17,036 17,895 17,036 17,895 Sales & use taxes 16,988 15,423 - - 16,988 15,423 Other taxes 1,132 1,825 - - 1,132 1,825 . : Investment earnings 1,653 - Other 175 (2,716) 244 1,005 X419 (1,711) Total Revenues 64,334 57,278 8,608 8,163 71,289 65,441 Expenses: Program expenses: General government 13,724 13,048 - - 13,724 13,048 Public safety 10,842 10,314 - - 10,842 10,314 Public works 7,038 6,591 - - 7,038 6,591 Health and welfare 4,827 11,279 - - 4,827 11,279 Transportatino 11,297 4,457 11,297 4,457 Culture and recreation 616 413 - - 616 413 Intergovernmental support 3,059 3,226 - = 3,059 3,226 Interest on long-term debt 740 745 740 745 Sanitary landfill - - 2,962 2,723 2,962 2,723 Air terminal - - 3,587 3,570 3,587 3,570 Total Expenses 52,143 50,073 6,549 6,293 58,692 56,366 Increase (decrease) in net assets before transfers 12,191 7,205 2,059 1,870 12,597 9,075 Transfers 77 - (77) - - - Change in Net Assets 12,268 2 7,205 116 697 1,982 10 643 1,870 773 8 12,597 545 134 9,075 470 125 Net Assets -Beginning 123,90 , , , , , Net Assets -Ending $ 136,170 $ 123,902 $ 12,625 $ 10,643 $ 147,142 $ 134,545 Capital assets (net of depreciation) for the year increased by $9 ,480,665. Debt service reductions amounted to $1,408,899. .~ Sales and use taxes increased by $1,565,296. Charges for services increased by $2,754,536. 19 Zoos /~fi'~.~Cc~ sh~~' Eagle County, Colorado STATEMENT OF NET ASSETS December 31, 2005 _ Pnmary Government Governmental Business-type Component Activities Activities Total Units ASSETS Cash and investments $ 40,786,675 $ 7,775,861 $ 48,562,536 $ 210,651 Cash and investments, restricted 131,584 6,410,408 6,541,992 4,607,681 Property taxes receivable, net of allowance for uncollectibles 18,760,980 - 18,760,980 - Other receivables, net of allowance for uncollectibles 6,268,945 581,507 6,850,452 104,517 Other receivables, restncted, net of allowance for uncollectibles - 197,703 197,703 - Loans receivable, net of allowance for uncollectibles 954,371 - 954,371 - Intemal balances 7,735 (7,735) - - Inventories, prepaid expenses, and other assets 596,000 200,165 796,165 42,323 Unamortized debt issuance costs 297,199 522,999 820,198 530,092 Unamortized debt issuance discount - 384,809 384,809 - Unamortized deferred debt refunding costs 497,599 - 497,599 - Capital assets not being depreciated Land 17,599,436 395,853 17,995,289 1,476,100 Construction in progress 12,744,293 231,208 12,975,501 - Capital assets net of accumulated depreciation: Buildings and improvements 39,034,619 19,675,050 58,709,669 26,467,713 Improvements other than buildings 22,111,984 - 22,111,984 - Equipment 12,116,679 133,358 12,250,037 759,694 Infrastructure 1,556,707 - 1,556,707 - Accumulated depreciation for component units - - - (8 882 196) Total assets 173,464,806 36,501,186 209,965,992 25,316,575 LIABILITIES AND NET ASSETS Liabilities Accounts payable and other current liabilities $ Accrued interest payable Unearned revenue Secunty deposits Unamortized debt issuance premwm Closure and post closure costs payable Long-term liabilities: Portion due or payable within one year: Certificates of participation Bonds and notes payable Capital leases Accrued compensated absences Portion due or payable after one year: Certificates of participation Bonds and notes payable Capital leases Accrued compensated absences Net assets Invested m capital assets, net of related debt Restricted for: Capital projects Debt service Regulatory reserves Road maintenance Emergencies Other purposes Unrestricted 3,945,219 $ 306,465 $ 4,251,684 $ 175,417 43,742 258,555 302,297 302,201 19,494,634 145,131 19,639,765 118,922 - - - 287,570 252,517 - 252,517 - - 2,220,707 2,220,707 - 6 735,000 735,000 - - 879,066 879,066 804,085 80,187 - 80,187 - 93,750 - 93,750 - 11,680,000 - 11,680,000 - - 20,048,299 20,048,299 30,959,624 282,191 - 282,191 - 687,496 18,339 705,835 - Totalliabilities 37,294,736 23,876,562 61,171,298 32,647,819 93,181,138 415,912 93,597,050 (10,717,306) ~' I I 4,692,513 - 4,692,513 - 100,926 - 100,926 2,042,500 - - - 254,572 7,787,768 - 7,787,768 - 1,849,011 - 1,849,011 5,993,258 - 5,993,258 - 22,565,456 12,208,712 34,774,168 1,088,990 Total net assets $ 136,170,070 $ 12,624,624 $ 148,794,694 $ (7,331,244) The accompanying notes are an integral part of this statement. 26 I'' Eagle County, Colorado STATEMENT OF ACTIVITIES For the Year Ended December 31 2005 Program Revenues Net (Expense) Revenue and Changes in Net Assets Pnmary Government Charges Operating Capital for Grants and Grants and Governmental Business-type Component EUNCTIONSIPROGRAMS Expenses Services Conidbubons Contributions Activities Activities Total Units Pdmary government: Governmental ac8vi8es General government $ 13,723,234 $ 9,039,989 $ 128,343 $ - $ (4,554,902) $ - $ (4,554,902) S - Pubiicsafery 10,842,212 767,506 1,624,344 188,519 (8,263,843) (8,283,843) - Publicworks 7,037,908 2,195,022 2,225,412 24,626 (2,592,848) (2,592,848) - Heallhandweffare 4,827,348 217,245 2,686,322 - (1,923,781) - (1,923,781) - Trenspodation 11,297,475 4,639,636 646,622 2,101,516 (3,909,699) - (3,909,699) Culture and recreation 616,029 501,558 365,282 - 250,811 - 250,811 - Intergouemmenlal suppod 3,058,796 - - - (3,058,796) - (3,058,796) - Interesl on long-term debt 74Q022 (740,022) 1740,022) Total governmental activities 52,143,024 17,360,958 7,676,325 2,312,661 (24,793,080) (24,793,080) Business•type activities Sanitary Landfill 2,962,486 3,651,956 53,349 - - 742,819 742,819 - AirTerminal 3,588,518 4,659,134 1,072,818 1,072,616 Total business-type aclmUes 6,549,004 8,311,090 53,349 1,815,435 1,815,435 Total primarygovemment $ 58,692,028 $ 25,672,048 $ 7,729,674 $ 2,312,661 (24,793,080) 1,815,435 (22,977,645) Component units Lake Creek ANordable Housing $ 3,988,266 $ 3,750,467 $ $ - - - (237,801) Eagle Riverview AftoNable Housing 1,116,503 252,872 869,915 - - 6,2&1 Gdden Eagle Eldedy Housing 298,214 92,023 178,542 - - - - (27,649) E 911 821,674 548,712 (73,182) Totalcomponentumts $ 6,024,859 ~64~0~4 $ 1,DA8,457 $ - - (332,328) General revenues Property taxes levied for debt service 440,901 440,901 - Propedy taxes levied for general purposes 16,594,920 - 16,594,920 - Specifcownershiptax 1,127,784 - 1,127,784 - Salesand use taxes 16,988,390 16,988,390 - Other shared lazes 3,792 3,792 - Investmenleamings 1,653,103 243,198 1,896,301 219,478 Grants and contribubons not restncted to specrfic programs 160,940 160,940 - Miscellaneous 14,189 - 14,189 - Transfers 76,648 (76,648) - - Totalgeneral revenues and transfers 37,060,667 166,550 37,227,217 219,478 Change in net assets 12,267,587 1,981,985 14,249,572 (112,850) Net assets • beginning (restated) 123,902,483 10,642,639 134,545,122 (7,218,394) Net assets • ending $ 1~ 38,170,070 $ 12,824,824 $ 148,794,694 $ (7,331,244) The accompanying rates are an integral part of this statement. \V ~Q -1 fit? ~~ 4 2~ REGIONAL WASTE DIVERSION STUDY Eagle/Gar~eld/Pitkin County APPENDIX A -APPLICATION FORMS December 2008 Page 25 OMB Number: 4040-0004 Exoiratiott Date: 01/31/2009 Application for Federal Assistance SF-424 Version o2 *1. Type of Submission: *2. Type of Application * If Revision, select appropriate letter(s) ® Preapplication ®New ^ Application ^ Continuation *Other (Specify) ^ Changed/Corrected Application ^ Revision 3. Date Received: 4. Applicant Identifier: 5a. Federal Entity Identifier: *5b. Federal Award Identifier: State Use Only: 6. -Date Received by State: 7. State Application Identifier: S. APPLICANT INFORMATION: *a. Legal Name: Eagle County Government *b. Employer/Taxpayer Identification Number (EIN/TIN): *c. Organizational DUNS: 84-6000762 110104346 d. Address: *Street 1: 500 Broadway Street 2: *City: Eagle County: Eagle *State: Colorado Province: *Country: USA *Zip /Postal Code 81631 e. Organizational Unit: Department Name: Division Name: Solid Waste & Recycling Department Public Works f. Name and contact information of person to be contacted on matters involving this application: Prefix: Mr. *First Name: Ronald Middle Name: L. *Last Name: Rasnic Suffix: Title: Eagle County Solid Waste & Recycling Manager Organizational Affiliation: *Telephone Number: 970.328.3465 Fax Number: 970.328.3466 *Email: ron.rasnic@eaglecounty.us OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version o2 *9. Type of Applicant 1: Select Applicant Type: B.County Government Type of Applicant 2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: *Other (Specify) *10 Name of Federal Agency: USDA 11. Catalog of Federal Domestic Assistance Number: 10.762 CFDA Title: Solid Waste Mana ement Grants *12 Funding Opportunity Number: RDUP-SW MGRANT-100608-FY09 *Title: Solid Waste Management Grant 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): Eagle County including the municipalities of Avon, Basalt, Eagle, Gypsum, Minturn, Red Cliff, Vail Garfield County including the municipalities of Carbondale, Glenwood Springs, New Castle, Parachute, Rifle, Silt Pitkin County including the municipalities of Aspen, Snowmass Village *15. Descriptive Title of Applicant's Project: Regional Waste Diversion Study -Eagle/Garfield/Pitkin Counties. Through a collaborative research and planning effort the three counties and respective municipalities will increase the potential to meet the overarching goals of this grant, i.e., to improve the environmental and economical sustainability of solid waste management in the three-county area and minimize reliance on, and reduce potential hazards associated with, regional disposal facilities. This study will be comprised of eight tasks that will accomplish these goals: regional diversion collaboration, waste composition studies, track recyclables and measure diversion, public survey on recycling, facility tours, waste diversion education and a study wrap-up. The regional partners will leverage the value of this USDA grant project beyond 2010 by using the project results to develop aTen-Year Regional Waste Diversion Strategy. OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 version o2 16. Congressional Districts Of: *a. Applicant: CO-002 *b. Program/Project: CO-002 & CO-003 17. Proposed Project: *a. Start Date: 10/09 *b. End Date: 09/10 18. Estimated Funding ($): *a. Federal $107,730 *b. Applicant $74,470 *c. State *d. Local *e. Other *f. Program Income *g. TOTAL $182,200 *19. Is Application Subject to Review By State Under Executive Order 12372 Process? ^ a. This application was made available to the State under the Executive Order 12372 Process for review on ^ b. Program is subject to E.O. 12372 but has not been selected by the State for review. ® c. Program is not covered by E. O. 12372 *20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.) ^ Yes ®No 21. *By signing this application, I certify (1) to the statements contained in the list of certifications" and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001) ® **IAGREE ** The list of certifications and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency specific instructions Authorized Representative: Prefix: Mr. *First Name: Peter Middle Name: F. *Last Name: Runyon Suffix: *Title: Chairman, Board of County Commissioners, County of Eagle, State of Colorado *Telephone Number: 970.328.8605 Fax Number: 970.328.8629 * Email: peter.runyon@eaglecounty.us *Signature of Authorized Representativ *Date Signed: i ~ ~~~,~~ Authorized for Local Reproduction Standard Form 424 (Revised 10/2005) Prescribed by OMB Circular A-102 OMB Number: 4040-0004 Expiration Date: 01/31/2009 Application for Federal Assistance SF-424 Version o2 *Applicant Federal Debt Delinquency Explanation The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt. BUDGET INFORMATION -Non-Construction Pro rams OMB Approval No 4040-0006 9 Expiration Date 04/30/2008 SECTION A -BUDGET SUMMARY Grant Program Function Catalog of Federal Domestic Assistance Estimated Unobligated Funds New or Revised Budget or Activity (a) Number fib) Federal (c) Non-Federal (d) Federal (e) Non-Federal (f) Total (g) ,. ~-rt~/vt~ ~o. ~~ Z $ ~ ] $ 0 $ /o~~3D $ ~~ 4~0 $ !~z 200 2. D ~ ~ 3. ~ ~ I I~J 4. ~ 1 l~J ~ ~ ~ ~ 5. Totals $ ~ $ ~ 2 ? $ / a,~ .7J O $ ~~~ ~~ $ G l O Z~ Z D c7 SECTION B -BUDGET CATEGORIES 6. Object Class Categories rotas c A^ ~r a. Personnel $ `~ ~(p D $ ~~2~ $ ~ $ ~ $ ,~•~ ~J ~ b. Fringe Benefits c. Travel ('~(~ ~ ~ ~ S Cost? d. Equipment l0 33 S ~ ~ ~ (P 33 S e. Supplies ~~ ~ g'.j ~ ~ ~ ~~ ~ ~S f. Contractual J`~2 ~ / ~ ~ z O ~ ~ ~~ ,sq g. Construction ~ ~p ~ h.Othe /~~/~~7/~lG'/~/N/L ~E~ /~ 2t~a ~ ( ~ L~I ~ ~~ 2 ~ a i. Total Direct Charges (sum of 6a-6h) G v.~ ~3 7 ¢~~ ~ ~ $ `~2 ZB Q j. Indirect Charges ~ ~ ~ ~ $ - p k. TOTALS (sum of 6i and 6j) $ /e~ ~3c~ $ ~4, ¢~ $ Q $ Q $ l~z Za a 7. Program Income $ ~ $ ~ $ ~ $ ~~ $ ~ Authorized for Local Reproduction Standard Form 424A (Rev. 7.97) Prescnbed by OMa (C~rcular A -102) SECTION C -NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e) T OT A L S A^ 2 ~ ~ " io. ~y~~~-- ~GG~ 6r F/~~ ~ 0 0 11. ~/ ~~/~ ~Ur~/'T/ ~S ~ ~ 0 12. TOTAL (sum of lines 5-11) $ ¢~,~~ $ ~ $ ~ $ ~7 4~ 'T SECTION D -FORECASTED CASH NEEDS Total for let Year 1st Quarter 2nd quarter 3rd Quarter 4th quarter 13. Federal $ l D~2 ~3a $ ~jZ 3 l 9 $ Z~ 5'g(o $ ~2 3 /~f $ Z /, ~'4-~ 14. Non-Federal $ ~ G~'~ 2 ~Z 34" ~ 814 ZZ 34- l gl.~. ~Lf. ~ 15. TOTAL (sum of Tines 13 and 14) $ l02 Z~ O $ ~'Lf. ~(~ p $ 3~ 4~0 $ ~~ ~i~ D ~ / $ ~G 4-~D SECTION E -BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT (a) Grant Program I (b) First c Second (d) Third a Fourth ,~. ~G/~~~ ~- W STS i~ Sia~.l D D D a. s~~,©~f - Efl-G~G- G ~~.~.~ ~~ 0 ~ 0 19. ~ ~ ~/C~/~( ~ ~/U~~~J~ L~I 20. TOTAL (sum of lines 16 - 19) $ ~ $ ~ $ ~Q $ Q SECTION F -OTHER BUDGET INFORMATION 21. Direct Charges: O ! • 22. Indirect Charges: O 23. Remarks: ~ ~ SSE G~~ 9 tG~/ ~.t.( ~ ~i l~iF~~~S cds~ X55-~~~/ff~ S Authorized for Local Reproduction Standard Form 424A (flee. 7-97) Page 2 OMB Approval No 4040-0007 Expiration Date 04/30/2008 ASSURANCES -NON-CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and finanaal capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P. L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, Q) the requirements of any other nondiscrimination statute(s) which may apply to the application. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for protect purposes regardless of Federal participation in purchases. 8• Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Previous Edition Usable Standard Form 424B (Rev. 7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 9. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally-assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11 • Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of dunking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12 Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. * SIGNATURE OF AUT~RIZED E NG OFFICIAL * TITLE GN{~/~F~~j ~~~J~'d O~ ~L/~i'l`/ * APPLICANT ORGANIZATION * DATE SUBMITTED ~~ ~/~~ ~~C.~C ~/11 ~i ~ ~~ ' J~ ~l~ Standard Form 4248 (Rev, 7-97) Back DISCLOSURE OF LOBBYING ACTIVITIES Approved byOM6 Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046 (See reverse for ouhlir. hurrlan riicrtlnsura 1 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: ®a. contract ®a. bid/offer/application ®a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name Prime ^Subawardee and Address of Prime: Tier if known: ~D ~17x ~'o a ~f~G~~ c~ S"I ~ ~ Con ressional District, if known: 4c G ~ do Z Con ressional District, if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: G/5',~ ~~ /.~~ Soli//J ~ft-5?G !''!f-~!/,1-csc~+'I ~---~ 7- ~- P~4-,~{7-- ~(.J CFDA Number, if applicable: ~~• ~~ Z 8. Federal Action Number, if known : 9. Award Amount, if known 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, MI ): different from No. 10a ) (last name, first name, MI ): Q~Li 11 • Information requested through this form is authorized by title 31 U S C. section 1352 This disclosure of lobbying activities is a matenal representation of fact Signature: ' upon which reliance was placed by the tier above when this transaction was made or entered into This disclosure is required pursuant to 31 U S.C 1352 This print Name: ~~ ~~~/ Y d ~ information will be available for public inspection Any person who fails to fle the Gfr~f}~~/Nff-/-(, !} D~ coUN f'~~ QQ~/~dj/3'cS/On./ ' requred disclosure shall be subject to a civil penalty of not less than $10,000 and Title: 04 O ~ GG~ ~ / o~ not more than $100,000 for each such failure Telephone No.: g~ • 3Z~- • aG o S Date: I~ ~o o~ Federal Use Only: Authorized for Local Reproduction Standard Form LLL (Rev. 7-97) ~S INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previousfiling, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each paymentor agreementto make paymentto any lobbying entity for influencing or attempting to influence an officer or employeeof any agency, a Member of Congress, an officer or employeeof Congress, or an employeeof a Memberof Congress in connection with a covered Federal action Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1 Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action 2. Identify the status of the covered Federal action. 3. Identify the appropriate classification of this report. If this is a followup report caused by a material change to the information previously reported, enter the yearand quarter in which the change occurred Enter the date of the last previouslysubmitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, State and zip code of the reporting entity Include Congressional District, if known Check the approprrateclassification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime rs the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "subawardee,"then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationallevel below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number availablefor the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title, and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless rt displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046 Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Managementand Budget, Paperwork Reduction Protect (0348-0046), Washington, DC 20503. Form RD 400-1 FORM APPROVED (Rev. 5-00) UNITED STATES DEPARTMENT OF AGRICULTURE OMB No. 0575-0018 EQUAL OPPORTUNITY AGREEMENT This agreement, dated between (herein called "Recipient" whether one or more) and United States Department of Agriculture (USDA), pursuant to the rules and regulations of the Secretary of Labor (herein called the 'Secretary issued under the authority of Executive Order 11246 as amended, witnesseth: In consideration of financial assistance (whether by a loan, grant, loan guaranty, or other form of financial assistance) made or to be made by the USDA to Recipient, Recipient hereby agrees, if the cash cost of construction work performed by Recipient or a construction contract financed with such financial assistance exceeds $10,000 -unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965. 1. To incorporate or cause to be incorporated into any contract for construction work, or modification thereof, subject to the relevant rules, regulations, and orders of the Secretary or of any prior authority that remain in effect, which is paid for in whole or in part with the aid of such financial assistance, the following "Equal Opportunity Clause": During the performance of this contract, the contractor agrees as follows: (a) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The contractor will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited, to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; Iayoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the USDA setting forth the provisions of this nondiscrimination clause. (b) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. (c) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the USDA, advising the said labor union or workers' representative of the contractor's commitments under this agreement and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (d) The contractor will comply with all provisions of Executive Order 11246 of September 24,1965, and of all rules, regulations and relevant orders of the Secretary of Labor. (e) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, rules, regulations, and orders, or pursuant thereto, and will permit access to his books, records, and accounts by the USDA Civil Rights Office, and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders. (f) In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Executive Order No. 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No. 11246 of September 24, 1965, or by rule, regulation or order of the Secretary of Labor, or as otherwise provided by Law. (g) The contractor will include the provisions of paragraph 1 and paragraph (a) through (g) in every subcontract or purchase order, unless exempted by the rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the USDA may direct as a means of enforcing such provisions, including sanctions for noncompliance: Provided, however, that in the event the contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the USDA, the contractor may request the United States to enter into such litigation to protect the interest of the United States. According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to, a collection of toformation unless it displays a valid OMB control number. The valid OMB control number for this informatton collections is 0575-0018. The time required to complete this information collection is estimated to average 10 minutes er response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and complettng and revtewing the collection of information. Position 6 RD 400-1 (Rev. 5-00) 2. To be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, that if the organization so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. 3. To notify all prospective contractors to file the required 'Compliance Statement', Form RD 400-6, with their bids. 4. Form AD-425, Instructions to Contractors, will accompany the notice of award of the contract. Bid conditions for all nonexempt federal and federally assisted construction contracts require inclusion of the appropriate "Hometown" or "Imposed" plan affirmative action and equal employment opportunity requirements. All bidders must comply with the bid conditions contained in the invitation to be considered responsible bidders and hence eligible for the award. 5. To assist and cooperate actively with USDA and the Secretary in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and rules, regulations, and relevant orders of the Secretary, that will furnish USDA and the Secretary such information such as ,but not limited to, Form AD-560, Certification of Nonsegregated Facilities, to submit the Monthly Employment Utilization Report, Form CC-257, as they may require for the supervision of such compliance, and that it will otherwise assist USDA in the discharge of USDA's primary responsibility for securing compliance. 6. To refrain from entering into any contract or contract modification subject to such Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and Federally assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by USDA or the Secretary of Labor pursuant to Part II, Subpart D, of the Executive Order. 7. That if the recipient fails or refuses to comply with these undertakings, the USDA may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, insurance, guarantee); refrain from extending any further assistance to the organization under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such organization; and refer the case to the Department of Justice for appropriate legal proceedings. Signed by the Recipient on the date first written above. Recipient ~~ ~ , (/~ Recipient (CORPORATE SEAL) o~~.GLE c0~ w ~+e Name of Corporate Recipient t C-,~,~ .-w- v BY - ~ ecretary '~ t'l ~- ~---- ~~ VL,Xiv i ~I-IL-t?--tL ? ~..~--Q1 IE? ~If2 k~Yl~- President Position 3 USDA FORM APPROVED Form RD 400-4 ASSURANCE AGREEMENT OMB No. 0575-0018 (Rev. 3-97) (Under Title VI, Civil Rights Act of 1964) The (name of recipient) (address) ("Recipient" herein) hereby assures the U. S. Department of Agriculture that Recipient is in compliance with and will continue to comply with Title VI of the Civil Rights Act of 1964 (42 USC 2000d et. seq.), 7 CFR Part 15, and Rural Housing Service, Rural Business-Cooperative Service, Rural Utilities Service, or the Farm Service Agency, (hereafter known as the "Agency") regulations promulgated thereunder, 7 C.F.R. § 1901.202. In accordance with that Act and the regulations referred to above, Recipient agrees that in connection with any program or activity for which Recipient receives Federal financial assistance (as such term is defined in 7 C.F.R. § 14.2) no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination. 1. Recipient agrees that any transfer of any aided facility, other than personal property, by sale, lease or other conveyance of contract, shall be, and shall be made expressly, subject to the obligations of this agreement and transferee's assumption thereof. 2. Recipient shall: (a) Keep such records and submit to the Government such timely, complete, and accurate information as the Government may determine to be necessary to ascertain our/my compliance with this agreement and the regulations. (b) Permit access by authorized employees of the Agency or the U.S. Department of Agriculture during normal business hours to such books, records, accounts and other sources of information and its facilities as may be pertinent to ascertaining such compliance. (c) Make available to users, participants, beneficiaries and other interested persons such information regarding the provisions of this agreement and the regulations, and in such manner as the Agency or the U.S. Department of Agriculture finds necessary to inform such persons of the protection assured them against discrimination. 3. The obligations of this agreement shall continue: (a) As to any real property, including any structure, acquired or improved with the aid of the Federal financial assistance, so long as such real property is used for the purpose for which the Federal financial assistance is made or for another purpose which affords similar services or benefits, or for as long as the Recipient retains ownership or possession of the property, whichever is longer. (b) As to any personal property acquired or improved with the aid of the Federal financial assistance, so long as Recipient retains ownership or possession of the property. (c) As to any other aided facility or activity, until the last advance of funds under the loan or grant has been made. 4. Upon any breach or violation this agreement the Government may, at its option: (a) Terminate or refuse to render or continue financial assistance for the aid of the property, facility, project, service or activity. (b) Enforce this agreement by suit for specific performance or by any other available remedy under the laws of the United States or the State in which the breach or violation occurs. Rights and remedies provided for under this agreement shall be cumulative. In witness whereof, on this (name of recipient) date has caused this agreement to be executed by its duly authorized officers an_d its a a fi , or, if a natural person, has hereunto executed this agreement. c~/ T o~`~G~co /~ ~ .yy0.ti1 %,/~"/.~/"1i}' ecipient (S~E A L) ~' ~ ~B~ 1!~ ~ ~ O ~J ~j 1~ n ..,.mom'"/ . _ ~/~ ~ ~ * Date 1~ ~+ ~. Title According to the PaperH~ork Reduction Act of 1995, no persons are requrred to respond to a coltection ojrnformatron unless rt drsplays a valid OMB control number The valid OMB control »umber for thrs information collection rs 0570-0018 The trine requrred to complete thrs rnformatran rs estimated to average 1 S minutes per response, including the time for reviewing instructions, searching exrstmg data sources, gathering and marntarnrng the data needed, and completing and revrewrng the collection of information REGIONAL WASTE DIVERSION STUDY Eagle/GarDeld/Pitkin County APPENDIX B -COMMUNITY LETTERS OF COMMITMENT December 2008 Page 26 Ron Rasnic Eagle County Solid Waste Manager Eagle County PO Box 250 Eagle, CO 81631 Dear Ron: 'THE CITY OP ASPEN ENVIRONMENTAL HEALTH 1 am writing to express support for Eagle County's USDA Solid Waste Management Grant for anEagle/Garfield/Pitkin County Regional Waste Diversion Study. The Western Slope of Colorado is rural and falls short when it comes to waste diversion. This is mainly due to the long travel distances far collection routes and limited access to recyclables markets. In addition, our low population density generates small quantities of materials. For rural areas, having regional programs like this increases the rate of waste diversion and can increase the use of local markets. As a partner, the City of Aspen is committed to the success of this study. Our staff can provide the expertise of having the only city-wide recycling ordinance in Colorado. We look forward to using the results of the study to further capture recyclable materials within the City of Aspen and to reduce the consumption of fuel and other resources in the transportation of these items by keeping the collected materials in the Western Slope. We are excited to be part of this grant project and look forward to the continued collaboration with our neighboring communities to reduce the Western Slope's reliance on Iandfllling and increase our environmental sustainabi[ity. The City of Aspen 'supports the Eagle County's application for USDA Solid Waste Management Grant funding for an Eagle, Garfield, and Pitkin County Regional Waste Diversion Study. Sincerely, .' ~ G Michael C. Mayor City of Asps City of Aspen Environmental Health Department, 130 South Galena Street, Aspen CO 81611 970-420-5069 TOWN OF CARBONDALE 511 COLORADO AvENU~ CARBONDALC, CO 81623 December 22, 2008 Mr. Ron Rasnic Eagle County Solid Waste Manager Eagle County PO Box 250 Eagle, CO 81b31 Dear Mr. Rasnic: The Town of Carbondale is excited to be a participant in the Waste Diversion Study for Eagle, Pitkin and Garfield Counties. Due to the rural nature of our locale, the economies of scale that are enjoyed by urban azeas are not available. It is imperative with the energy crisis this planet is facing to begin to evaluate all waste, not just far diversion, but even decreased hauling all well. The Town believes that the information obtained from this study will benefit the tri-county area for many years to come. The Town's governing body has long supported the value of waste diversion as is evidenced by annual Christmas Tree Recycling, Leaf Days (leaves and branches collected for composting), and semi-annual Spring Clean-up and Household Hazardous Waste Day. Through ordinance, the Town requires all residential waste haulers to provide curbside recycling. Cazbondale's largest annual event, Mountain Fair, requires that all food vendoxs use only compostable disposables. Those beverage containers, utensils and food containers are collected by many volunteers over the three day event which diverts over ten yards to the local composter. But the Town and its Environmental Board acknowledge there is much more we would like to achieve and believe the collaboration efforts will help to magnify individual results. To support this initiative, the Town commits to in-kind contributions of staff time to help direct and implement this study. The Town understands that Eagle County will administer the grant, but is confident all three counties and municipalities therein will greatly benefit from the study results. Sincerely, v~ Tom Bakex Town Manager Phone 970.963.2733 rax 970.963.9140 Mr. Rasnic, We are writing in support of a USDA Solid Waste Management Grant for a Regional Waste Diversion Study for Eagle, Garfield, and Pitkin Counties. Waste diversion is a key factor in expanding the life of our landfills and keeping our communities informed about different avenues of diversion. From recycling and organics recovery to special waste opportunities, we currently lack important data about our county waste streams and how the public feels about our current programs and others we may propose. We believe this grant would help our mountain communities determine a sustainable long-term plan for collaborative waste diversion. The Alliance's experience in operating the drop-off recycling sites over the last three years has demonstrated the value of good information (by having a lack of it). We made estimates at the outset of expected increases in recycling volumes that we considered very conservative. That is, we planned on higher volumes than we actually anticipated to ensure we could logistically handle those volumes. But with an actual and immediate 50% increase in volumes, we still dramatically underestimated. Demand for effective recycling solutions far exceeded our expectations and demonstrates that we should only undertake new diversion initiatives with quality market and industry information. The Eagle Valley Alliance for Sustainability is a 501(c)(3) nonprofit whose mission is to foster alignment of community and environment through leadership, education, advocacy and service. The Alliance is a community organization promoting sustainable practices in recycling, renewable energy, and green building. We currently operate five recycling drop-off sites on behalf of Eagle County. Our goal is to introduce a far more efficient recycling drop-off platform before the county completes the MRF (materials recovery facility) next fall. Working with the county we hope to provide the community with a safe, effective waste diversion program that maximizes the life of our landfill and encourages community members to effectively manage their waste. The Alliance has built the work of the proposed study into its work plan for 2009 and 2010 and has identified resources necessary to implement that work. We anticipate at least 76 hours of staff time dedicated to this project, though we also have opportunity to leverage this effort with others in our plan (such as composting outreach, called Worms in the Classroom) to create additional impact. These coordinated efforts will likely, then, generate over100 hours of time for this study. We are excited to collaborate with our neighboring communities in realizing greater efficiencies in our current waste programs and in new initiatives that may only be possible with collaboration? Sincerely, Matt Scherr Executive Director Eagle Valley Alliance for Sustainability John Martin Glenwood Springs, CO Larry McCown Rifle, CO Tresi Houpt Glenwood Springs, CO December 20, 2008 Mr. Ron Rasnic Eagle County Solid Waste manager PO Box 250 Eagle, CO 81631 Dear Mr. Rasnic: This letter is written on behalf of the Garfield County Board of Commissioners giving full support for the grant application to the USDA regarding the implementation of the regional Waste Diversion Study. In support of this initiative, Garfield County will be providing laborers for the waste sorts in Task 2 of the Solid Waste Management grant application at cost. This regional study is an excellent opportunity to create synergy between the communities in the continuing effort to divert waste. This regional effort will most certainly increase chances for success to ultimately reduce landfill disposal. Although Eagle County will be the grantee, this project will fully benefit all communities throughout Eagle, Garfield, and Pitkin Counties well beyond the completion of the Grant. We strongly urge the USDA to approve and fund this Waste Diversion Study in full at the amount requested. We applaud the broad based collaborative efforts of all Counties and communities involved that have committed time and resources to ensure that this project succeeds. Again, Garfield County is excited to be part of this effort and to be collaborating with neighboring communities to reduce reliance on landfilling ar_d increase environmental 108 Eighth Street, Suite 213 -Glenwood Springs, CO 81601 (970) 945-5004 -Fax (970) 945-7785 lloug Uliver Landfill Superintendent, City of Glenwood Springs 101 W. 8~` Street Glenwood Springs, CO 81601 Mr. Ron Rasnic Eagle County Solid Waste Manager P.O. Box 250 Eagle, CO 816? 1 Dear Ron: This letter is in support of your grant application to the USDA for the Waste Diversion Study for landfills in Eagle, Pitkin, and Garfield Counties. As the Superintendent of South Canyon Landfill, I strongly believe we need more waste diversion. I also believe this purpose would be greatly enhanced by attacking it regionally. South Canyon Landfill accepts wastes.from Silt to Aspen and from Carbondale to Marble. The City of Glenwood Springs is especially interested in doing a waste composition analysis in order to really get to know the makeup of our waste and to see how much could potentially be diverted. We would like to get a grasp on the quantities of recyclable materials and be able to set diversion goals based on that knowledge. We would like to educate the public about the realities of recycling .glass and alternatives to shipping it to MRFs and having a good percentage being landfilled. We would be in favor of a public survey to judge the public's interest in glass recycling after their being educated. The City would be inte- rested in researching our regional landfills' five problem wastes; construction & demolition policies, textiles, plastic bags, oil & gas waste, and scrap tires. We would be favorable toward taking facility tours to composting operations, single-stream MRFs, and a-waste facilities. We are very much in favor of continuing our bi-monthly work sessions. The City of Glenwood Springs is willing to provide staff time to conduct and implement the waste diversion study - as well as using the results to further this project. We are willing to dedicate five laborers at an average cost of $32/hour for two days to sort through loads to conduct the waste composition analysis. The City of Glenwood Springs is excited to be a part of this grant project and to collaborate with our neigh- boring landfills to reduce reliance on landfilling and to increase environmental sustainability. We believe this collaboration can only benefit our regional landfills and also fulfill the public's wishes to reducing the amount of waste entering our landfills. . The City of Glenwood Springs understands that Eagle County would be the grantee but we firmly believe this project will fully benefit the communities in Eagle, Garfield, and Pitkin Counties. ver, Landfill S 101 WEST 8TH STREET, GLENWOOD SPRINGS, CO 81601 (970) 384-6400 (970) 945-2597 I~ex WWW.cLGLENWOOD-SPRINGS.CO.US i Department of Community Development 75 South Frontage Road Vail, CO 81657 www. vailgov. com December 19, 2008 Ron Rasnic, Eagle County Solid Waste Manager Eagle County Solid Waste & Recycling Manager P.O. Box 250 Eagle, CO 81631 Dear Mr. Rasnic, On behalf of the Town of Vail, I would like to express our support for Eagle County's USDA Solid Waste Management Grant Program application for the Eagle-Gan`ield-Pitkin County Regional Waste Diversion Study. This effort is extremely timely, as the Town of Vail is currently considering implementing a new curb-side recycling program and dedicating staff to reducing waste, as Eagle County undertakes its new Materials Recovery Facility (MRF), to be completed in October, 2009. The results of the study will assist all three counties in understanding our waste management system and waste contributions, and how we might work together to reduce landfill contributions, streamline recycling, and find methods to work with problem materials. The Town of Vail's Community Development Department and Environmental Team will be pleased to provide 160 hours, ($8,000, .08 FTE) of dedicated staff time over the grant period of one year to administer athree-county community survey, with a response rate of at least 5% of registered voters, to identify recycling habits, and attitudes and education levels regarding glass recycling. We look forward to working with the USDA toward increasing waste diversion through improved regional efforts. Thank you for your consideration. Sincerely, George Ruther Community Development Director Town of Vail REGIONAL WASTE DIVERSION STUDY Eagle/Ga~eld/Pitkin APPENDIX C -WASTE COMPOSITION STUDY EQUIPMENT LIST December 2008 Page 27 ITEM NUM SC)URCE CC?lVi~fIENTS EER" 2Q'~y ZO'Ten# ~ Rental (Butler Include set up by ~aitopy Rerxts) renter, may need to set u before WCS ' qty ~~" Tables 1Q Rental (Butler Rent s ) Foldlnr~ ChaNrs 6 Rental {Butler Rents Sorting Eins ~ 6t3 City's 18-- ..~. Located at CCT need gallon to clean. after WCS rec clip gains C-umpsters - 3 GY 4 City CCTS 2 far recyclables, 2 far waste Loader & Driver ~. P'ram City COTS Prefer ~ -CY bucket $' by $' Tarps 6-8 Purchase from Use smaller to cover 'tip' by 2t~' Tarps ~-~ local hardware sari tables & samples store if wet, use larger to place samples on near serf area Bungee Cords 8~ 8--12 Purchase from Need 2-4 per sari Table Clamps each local hardware table stare Metal tangs with 12- Need 1_2 tongs/'sorter variegated edges 16 Need ~.-2 rakes/table Hand rakes `~-~' Need ~. scissarjtable Scissors ~ - ~ State whit ~. Purchase from May need to be capacity for instrument ordered in advance of minirrtum of 1it0 company WCS pounds measured to it.1 ounds Puncture- 1 Cl - Need 2 _ q per sorter resistant Gloves ~ Q Latex miners ~ - ~ boxe s 1=first Aid Kit for ~. Purchase from May need to be 2i) people safety company ordered in advance of WCS IWmergency Eye 1 Purchase Pram May need to be '~!agh safety company ordered in advance of WCS Rakes 3 Purchase Pram Need for collecting Shovels 1 local hardware residue & cleaning up stare sartin area REGIONAL WASTE DIVERSION STUDY Eagle/Gariield/Pitkin County APPENDIX D -COST ANALYSIS DETAIL December 2008 page 2g EAGLE/GARFIELDIPITKIN COUNTIES REGIONAL WASTE DIVERSION GRANT PROJECT COST ESTIMATE - Dec 2008 v3 ~~~, `~l~~~Pr'~~ ~ z ~~ ~ as - egtona o a oratio '~~~ n rol N ~ ect ~ s {,v y.. anagement ~ ~~ ~ ~ ' A ~ "jp,k ~. ~f t a mthly invoices to Eagle 0 0 0 0 12 1,440 24 0 0 0 D 4 quarterly reports 8 960 0 0 0 0 0 0 0 0 6 mtgslyea 76 9,120 0 0 2,700 12 1,440 4 1,632 288 15,264 48 2,544 SV s , I 1 as - rite omposltlon t o tes rev protocol coordination 8 960 0 0 W supp ies 93 0 2 136 24 1,272 4 212 obtain equipment supplies 8 960 0 equip 65 0 0 2 136 0 0 on-site set-uplso reak-down 85 1 ,200 0 1,6 labor 0,240 0 8 544 0 0 0 data entry proo data 8 960 0 rental tenUtables , D 0 0 0 0 D data analysis & report 24 2,880 0 unches 90 6 7 0 4 27 24 1,27 4 21 su s Task 3 -Track Regional Recycl ables Fl ow & Measure Was te Diversi on tabulate map recyclables o 2 2,400 0 0 0 develop graphic 8 0 0 0 0 0 0 0 D esi 08 tons baseline rate 8 960 0 0 0 print map 3 0 0 544 12 636 2 106 establis 10-yr goals (lo-me - i) 8 960 0 0 0 0 0 0 0 summary memo 240 0 0 4 480 2 136 1 63 2 106 su s , Task 4 -Recyclables Surve develop survey I targets 8 0 0 Labor 8,0 8 960 4 272 0 0 0 implement compile results 0 0 0 D ubscription 60 0 0 1 6 0 0 0 survey analysis report 4 480 0 0 0 PrinUmailing 13,50 4 480 4 7 36 1,908 6 18 su s Task 5 -Problem Materials D policies 4 480 8 0 0 4 272 12 636 106 fire options 2 240 690 0 0 2 136 1 6 2 106 textile mgmt options 2 240 4 460 0 0 0 2 136 0 0 0 0 plastic bag reuse/recycing 4 4 1 1,150 0 0 2 136 12 636 2 106 industry col aboration 4 480 18 , 70 4 0 0 0 4 27 12 636 2 1 report 720 6 90 0 0 0 13 12 636 2 1 su s , Task 6 -Facility Tours organize tours 4 480 0 0 rental vans 1,380 0 0 0 0 tourtrips 14 ,680 0 0 0 gas, lunches ,3 0 4 1,632 288 15,264 4 ,544 su s , Task 7 -Waste Diversion Educ ation esta is website 0 0 develop web 4,00 4 48 6 408 72 3,816 1 636 school outreach program o 0 0 subtas D $0 $0 0 0 0 0 $0 $0 $0 $0 buy vi eos print manual print signs 1,92 $2,20 $5,800 4 0 0 4 $0 $0 6 408 72 3,816 636 Grant Projection Presentation > > present to commish council 36 4,320 0 D 900 6 720 24 1,632 24 1,27 4 21 su s '~ e ~~ , EAGLE/GARFIELD/PITKIN COUNTIES REGIONAL WASTE DIVERSION GRANT PROJECT COST ESTIMATE - Dec 2008 v3 Notes: All labor donated by staff based on hourly rates plus fringe benefhs -rates for non-Project Manager averaged at $531hr Labor donated by consultant based on hourly billing rate of $1201hr WCS Supplies 60 plastic laundry baskets $300 WCs Equipment Precision scale (plus shipping) $250 10 plastic tarps $180 First aid kit (plus shipping) $50 Bungee cordsltable clamps $80 Eye wash (plus shipping) $250 20 hand tools $175 Latex glove liners (3 boxes) $15 TenUtable rental 20' by 20' tent and $400 rental each LF 6 rakeslshovels $180 10 6' banquet tables $250 mob each LF WCS Labor 5 laborers for 16 hrs each LF 4landfill sorts Average $32/hr WCS Bax Lunches $20/person (incl delivery) Map Production Graphics - 8 hrs at $100(hr per Vail Valley Printing & Graphics Printing 30 copies at $1lcopy (11" by 17") Survey 160 hrs Town of Vail at $50 $8,000 Premium subscription at Survey $600 or Zoomerang Bulk postage for - 32,500 mailings $7,500 Print 32,500 2-sides letterslenvelops $6,000 Rental Vans 8-person SUV plus waiversltax $1,380 Van Gas 2 round trips each Glenwood Springs to Denver $2301day for 2 vans & 3 days each 1 round trip Glenwood Springs to Grand Junction 900 miles at 10 mpg & $31ga1 $270 Tour Lunches (restaurant) $251person & 15 participants Website development $3,500 to develop plus $500 annual $4,000 based on quote from Avid Designs (Vail) Educational Videos "Qllie" SWANA price $22.50 (incl shipping) Handbook Printing 1" binder at $5 (all FedEx Kinko's pricing) 27 schools - 3 grades each 95 pages (1-side) black & white at $0.10lpage 1 copy for each county 10 pages (1 side) color at 0.60lpage 84 copies $1,920 5 tabs at $0.50ltab 2 plastic pockets at $1/pocket $251handbook - 86 copies $2,200 Recycling Signs Graphics - 4 hrs ea, $100/hr, 3 signs $1,200 Print 2' by 3' posters (wlo mount) $60 each & 81 copies $4,800 per Rocky Mtn Reprographics