No preview available
HomeMy WebLinkAboutC08-414CDHS Certification of Compliance County Merit System Year 2009 Each county merit system shall function under the following principles and requirements in order to be in compliance with Colorado state statute, §26-1-120, CRS, and CDHS Volume 2, of County Personnel, §2.200ff: A. The recruitment, selection, and advancement of county merit system employees shall be accomplished on the basis of relative abilities, knowledge, and skills, including open consideration of qualified applicants for initial appointment. Job descriptions should be used to identify the skills, knowledge, and abilities to perform each job. B. The county merit system shall provide equitable and adequate compensation. Any process established must address the means by which the county will ensure the equitability of salaries, such as employing periodic wage survey results. C. The county merit system employees shall be initially trained and provided with on-going training as needed to assure high quality of performance. D. The county merit system shall provide for retaining employees on the basis of the adequacy of their performance, correcting inadequate performance, and separating employees whose inadequate performance cannot be corrected. Any process established shall include periodic performance evaluations to measure performance and correct substandard performance. Prior to any disciplinary action, including dismissal, an appeal process which was mandated, as part of the transition plan pursuant to 26-1-120 shall be provided. E. The county merit system shall assure fair treatment of applicants and employees in all aspects of personnel administration without regard to political affiliation, race, color, national origin, sex, religious creed, age, or disability and with proper regard for the privacy and constitutional rights of such persons as citizens. This fair treatment principle shall include compliance with all federal equal opportunity and nondiscrimination laws. F. The county merit system shall assure that employees are protected against coercion for partisan political purposes and are prohibited from using their official authority for the purpose of interfering with or affecting the results of an election or a nomination for office. CERTIFICATION County certifies that it is in compliance with the above principles and criteria for the administration and operation of its County Merit System for the reporting year 2009. The person signing below is authorized to undertake this certification. The county director is exempt from the County Merit System per Transitional Plan submitted to the Colorado Department of Human Services. ^ Yes ^ No County Board of Commissioners: By: .'' ~ ~ . 3 a . o F~ Signature Date C~ ; tL.w.s~...,.~ Title Name ST.~-.TE OF ~OLC~I~.AL~C~ • .. Colorado Department of NWrnan Services people who help people OFFICE OF HUMAN RE50URCES, COMPLIANCE AND REGULATORY AFFAIRS JenEse May, Olreotor 1575 Sherman Street, 8th Floor Denver, Colorado 80203-1714 Phone 303-866-2773 TDD 303-866-4065 FAX 303-866-4214 www.cdhs.state.co.u~ December $, 2008 Dear Board of County Conunissioners: ~~4F.C0~ He ~ ~~ *{ ~ j 76'~ Bill Ritter, Jr. Governor Karen L. Beye Executive Director This letter has two instructional and informational purposes. First, it provides instructions and information to the Board of County Commissioners about the legal requirements placed upon all Colorado counties when the State-administered county merit system was repealed in statute, effective January 1, 2001, and transferred to the counties. Second, it provides a standardized form, effective January 1, 2009, to be used by every Board of County Commissioners to meet the annual certification requirement outlined in Volume 2 of County Personnel Regulations (9CCR 2502-1}, §2.210 Annual Certification of Merit System. Colorado counties are required by both federal and state law to administer and operate their county merit systems consistent with federal "merit system principles". These principles require that county merit system employees be afforded certain basic prateeiions against political interference, sunnmary discipline/termination, and groundless discipline/termination. Failure to adhere to these merit system principles will place federal and state funding of social services programs at risk. For your convenience, I have enclosed the standardized Certification of Compliance form for your use. The Certification of Compliance lists the county merit system requirements that are delineated in §26-1-120, CRS. By signing and submitting the Certificate of Compliance, the Board of County Commissioners or its authorized designee is certifying that the county meets all the county merit system legal requirements for the administration and operation of its county merit system. Please forward your signed Certification of Compliance for 2009 on or before December 31, 2008 and, thereafter, on or before December 31 ~` of each subsequent year, to: Sandra Quintanar Colorado Department of Human Services 1575 Sherman Street, 8a' Floor Denver, Co 80203-1714 If you have any questions, please do not hesitate to contact the at 303-866-2773 or by a-mail, at jenise.may@state.co.us. ~~-~5tt ~.-----~---'I' Je utive Duector Enclosure ec: County Director Our Mission is to Design and Deliver Quality Human Services that Improve the Safety and Independence of the Peopte of Colorado