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HomeMy WebLinkAboutC08-315A - Summit County RSVPAGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND THE COUNTY OF SUMMIT, STATE OF COLORADO CONCERNING A JOINT RETIRED SENIOR VOLUNTEER (RSVP) PROGRAM THIS INTERGOVERNMENTAL AGREEMENT, is made and entered into, by and between the Board of County Commissioners of Eagle County, State of Colorado, a body corporate and politic ("Eagle County") and the Board of County Commissioners of the Summit County, State of Colorado, a body corporate and politic ("Summit County"). The two county parties to this agreement are also referred to as the Counties in this Agreement. WITNESSETH: THAT, in consideration of the mutual promises, covenants and conditions contained herein, the parties hereto agree as follows: 1. SCOPE A. The Counties jointly applied for a grant of federal funds in order to operate Retired Senior Volunteer Programs in their respective counties. The grant for Summit County for the program year commencing January 1, 2008 and concluding December 31, 2008 is for an amount of up to $ 22,211 in federal funds, based on the submission of reimbursable expenditures. This Agreement sets forth the rights and responsibilities of the Counties with respect to the RSVP Grant to Summit County. B. Eagle County will act as fiscal agent for the RSVP Grant and be directly accountable for the program grant to the Corporation for National Service. C. Summit County has agreed to provide $ 9,519. of in-kind matching funds. 2. EAGLE COUNTY'S DUTIES Eagle County agrees to act as fiscal agent for both counties with respect to the RSVP Grant. Eagle County will provide technical assistance as needed to Summit County regarding Corporation for National Service requirements and program development. 3. SUMMIT COUNTY'S DUTIES Summit County Senior Services agrees to develop and implement an RSVP Program in Summit County according to Guidelines from the Corporation for National Service. Summit County agrees to provide quarterly program reports according to reporting requirements of the Corporation for National Service. Summit County agrees to retain expenditure documentation for a possible audit. Summit County agrees that in-kind contributions shall be submitted with reimbursement expenses, with in-kind documentation retained by it for a possible audit. Items allowable for an in-kind match include space used by the RSVP program at fair market value information services support to RSVP, administrative supervision, or match to any of the items included under reimbursable expenditures. Indirect costs are not allowed for reimbursement or in-kind match. 4. MISCELLANEOUS PROVISIONS Items eligible for reimbursement will be in accordance with the budget in Attachment A. Volunteer support expenses (meals, recognition, insurance and transportation), must equa125% of total expenditures. Program Administration expenses allowed include personnel expenses for the Summit County RSVP Coordinator, travel for the RSVP Coordinator, computer and other office equipment necessary to the operation of the RSVP program, RSVP office and program supplies, RSVP phone services, staff training for the Coordinator, and printing costs. Program Administration expenses shall not exceed 75% of total cost. The period of this agreement is from January 1, 2008 to December 31, 2008. The amount of federal funding designated for Summit County RSVP is $ 22,211. The source of the grant funds is the Corporation for National Service-Retired and Senior Volunteer Program. IN WITNESS WHEREOF, the parties have executed this Agreement. The effective date of this agreement is January 1; 2008. SUMMIT COUNTY, COLORADO, by and through~its~Board of County Commissioners: -By: V Date: J`~1~2Gbb' CvUx1 l~~t7Urt(.!b'7Z- EAGLE COUNTY, COLORADO, by and through its Board of County Commissioners: By: Clerk to the Board Chairman ~l~p'GV?_i 3 Date: .~ -gal Attachment A Summit County Agreement for 2007 Rural Resort RSVP Amount of annual agreement for calendar and fiscal year 2007 Maximum CNCS share for Summit County $ 22,211 Minimum Summit County matching share 16,065 Total RSVP related expense -Summit County $ 38,276 Detail: CNCS share- Summit County .25 FTE (10 hours/week) @ $25.42/hour $13,220 Volunteer Software Fee 250 Volunteer Insurance through CIMA 1,125 Volunteer Recognition 7,616 (210 volunteers) $ 22,211 Summit County share Administrative Supervision $ 5,065 (133 hours @ $38.08) Office space and general operating expense 11,000 > staff travel 693 $16,065 > supplies 488 > phone 390 > outreach 628 > staff training 541 > office space 8,260 $11,000 March 5, 2007 Summit County Government ROUTING FORM FOR SIGNATURE APPROVAL OF A CONTRACT OR AGREEMENT Revised Draft: 6/26/02 x Original agreement ^ Change order Contractor/Funder/Lessor: ^ Federal CFDA#: Contractor Contact Info: ^ State Contract #: Name: Sheri Mintz Ea le Count g y Sheri mintz@ea lecount us X Other . g y. Phone0970) 328 - 1352 Title of Contract: RSVP Volunteer Co -Retired Senior Volunteers Responsible Summit County Department: Senior Services Name and phone of staff person responsible: Kathryn Davis Grohusky Date initially routed by per son responsible: 4/25/08 Application/authorization deadline date due back to on inatin de t*): ASAP Entities needing signed originals: Kathryn Grohusky (1 copy) ; Sheri Mintz, Eagle County (3 copies) Brief description of scope/terms of this contract, agreement, or grant application (attach a copy of approved preliminary request if not substantially different): Funds for ongoing implementation and leadership of the RSVP Program in Summit County. financial information: Annual Amount Life of Contract Total dollar obligation: $22,211 Jan 1, 2008 through Dec 31, 2008 Already included in approved budget: $22,211 Budget amendment will be necessary: NO wrn eccieve aiu in urmuaiun: Where & when advertised: n/a No. of vendors individually notified: No. of responsive bids received (that meet project s ecifications and decision criteria): Reason for selection of this vendor: Rationale for sole source award (if applicable): Koutin in ormation: check Review Required Name of Reviewer Approval Date Do you want that need Initials a copy of the to review contract? x Department Head (if other than person Kathryn Grohusky 4/25/08 Yes res onsible) ~~ Division Head (mandatory) x Finance Department (if dollars or lease terms (f~ /' ~ involved) ~ t;~ ~ ;: ' ~ f E (~ x Human Resources (if $ for SCG FTE's involved or certificate of worker's comp required) x Attorney's Office (mandatory) ( ~~ x Manager's Office (for original signature(s)) ~ ^ Attested si afore re uired ,u ~j ~l ~~ t ~I~7~~ 'r 2 *Return one original (signed by all parties) to Attorney's Office for master filing; signed copie duplicate on na s to initiating department for appropriate distribution.