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HomeMy WebLinkAboutC08-315AGREEMENT BETWEEN THE COUNTY OF EAGLE, STATE OF COLORADO AND THE COUNTY OF SUMMIT, STATE OF COLORADO CONCERNING A JOINT R5VP PROGRAM THIS INTERGOVERNMENTAL AGREEMENT, is made and entered into, by and between the Board of County Commissioners of Eagle County, State of Colorado, a body corporate and politic ("Eagle County") and the Board of County Commissioners of Summit County, State of Colorado, a body corporate and politic ("Summit County"). The two county parties to this agreement are also referred to as the Counties in the Agreement. WITNESSETH: THAT, in consideration of the mutual promises, covenants and conditions contained herein, the parties hereto agree as follows: 1. SCOPE A. The Counties jointly applied for a grant of federal funds in order to operate RSVP (formally Retired Senior Volunteer Program) in their respective counties. The grant for Summit County for the program year commencing January 1, 2008, and concluding December 31, 2008, is for an amount of up to $21,170 in federal funds, based on the submission of reimbursable expenditures. This Agreement sets forth the rights and responsibilities of the counties with respect to the RSVP grant to Summit County. B. Eagle County will act as fiscal agent for the RSVP grant and be directly accountable for the program grant to the Corporation for National & Community Service. C. Summit County has agreed to provide $11,000 of in-kind matching funds. 2. EAGLE COUNTY'S DUTIES Eagle County agrees to act as fiscal agent for both counties with respect to the RSVP grant. Eagle County will provide technical assistance as needed to Summit County regarding Corporation for National & Community Service requirements and program development. 3. SUMMIT COUNTY'S DUTIES Summit County Senior Services agrees to continue a partnership RSVP program in Summit County according to Guidelines from the Corporation for National & Community Service. Summit County agrees to provide quarterly program reports according to reporting requirement of the Corporation for National & Community Service. Summit County agrees to retain expenditure documentation for a possible audit. Summit County agrees that in-kind contributions shall be submitted with reimbursement expenses, with in-kind documentation retained by it for a possible audit. Items allowable for an in-kind match include space used by the RSVP program at fair market value, information services support to RSVP, administrative supervision, or match to any of the items included under reimbursable expenditures. Indirect costs are not allowed for reimbursement of in-kind match. 4. MISCELLANEOUS PROVISIONS Items eligible for reimbursement will be in accordance with the budget in Attachment A. Volunteer support expenses (meals, recognition, insurance and transportation), must equal 25°Io of total expenditures. Program Administration expenses allowed include personnel expenses for the Summit County RSVP Coordinator, travel for the RSVP Coordinator, computer and other office equipment necessary to the operation of the RSVP program, RSVP office and program supplies RSVP phone services, staff training for the Coordinator, and printing costs. Program Administration expenses shall not exceed 75°Io of total cost. The period of this agreement is from January 1, 2008, to December 31, 2008. The amount of federal funding designated for Summit County RSVP is $21,170. The source of the grant funds is the Corporation for National & Community Service-Senior Corps-RSVP. IN WITNESS WHEREOF, the parties have executed this Agreement. The effective date of this agreement is January 1, 2008. SUMMIT COUNTY, COLORADO, by and through its Board of County Commissioners: Clerk to the Board Clerk to the Board B y: Chairman Date: EAGLE COUNTY, COLORADO, by and through its County Manager unty Manager Attachment A Summit County Agreement for 2008 Rural Resort RSVP Amount of annual agreement for calendar and fiscal year 2008 Maximum CNCS share for Summit County Minimum Summit County matching share Total RSVP related expense -Summit County Detail: CNCS share to Summit County .25 FTE (10 hours/week) @ $24.43 Volunteer Software Fee Volunteer Insurance through LIMA Volunteer Recruitment/recognition (265 v's) (`Contractual and Consulting Svcs' on budget*) Summit County share Administrative Supervision (133 hours @ $38.08) Office space and general operating expense >staff travel 693 >supplies 488 >phone 390 >outreach 628 >staff training 541 >office space 8,260 11,000 $ 21,170 16,065 $ 37,235 $ 12,704 250 1,133 7.083 $ 21,170 $ S, 065 11,000 16,065 *Federal Grant Budget attached October 27, 2008 6:20 PM Application ID: 09SR093037 Section I. Volunteer Support Expenses A. Project Personnel Expenses B. Personnel Fringe Benefits FICA Health Insurance Retirement Life Insurance C. Project Staff Travel Local Travel Long Distance Travel D Equipment E. Supplies F. Contractual and Consultant Services I. Other Volunteer Support Costs J. Indirect Costs Section I. Subtotal RPl _BGT_424 Eagle/Summit Co RSVP Eagle Co Govt Hlth & Human Svcs Budget Dates: Total Amt CNCS Share Grantee Share Excess Amount 50,472 35,330 15,142 0 3,129 3,129 0 0 6,841 4,789 2,052 0 3,028 3,028 0 0 450 450 0 0 Total $13,448 $11,396 $2,052 $0 1,930 1,930 0 0 2,117 2,117 0 0 Total $4,047 $4,047 $0 $0 18,500 450 18,050 0 21,170 21,170 0 0 $107,637 $72,393 $35,244 $0 Section II. Volunteer Expenses A. Other Volunteer Costs Meals Uniforms Insurance Recognition Volunteer Travel Section tl. Subtotal Budget Totals 312 218 94 0 0 0 0 0 1,133 1,133 0 0 5,950 5,950 0 0 28,000 19,448 8,552 0 Total $35,395 $26,749 $8,646 $0 $35,395 $26,749 $8,646 $0 $143,032 $99,142 $43,890 $0 Funding Percentages Required Match # of years Receiving CNCS Funds 89.3% 30.7% n/a n/a Form 424A Modified SF-424A (4/88 and 12/97) Page 1