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HomeMy WebLinkAboutC08-204AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND GLOBAL SPECTRUM FOR THE PROVISION OF CONSULTING SERVICES This Consulting Agreement ("Agreement") dated this ~ day of July, 2008, is between the County of Eagle, State of Colorado, a body corporate and politic, by and through its Board of County Commissioners ("County"), and Global Spectrum, L.P., a Delaware limited partnership having its principal place of business in Philadelphia, Pennsylvania, with a mailing address of 3601 South Broad Street, Philadelphia, PA 19148 ("Consultant"). WHEREAS, County desires to hire a consultant to provide recommendations and services that will improve the County's event booking operations, marketing operations, staffing and general fairground operations at the Eagle County Fairgrounds; and WHEREAS, the Consultant is a consulting firm that has represented that it has extensive experience in providing such services and is willing to provide the tasks and services described in Section 1.1. hereunder; and WHEREAS, County wishes to hire Consultant to perform the tasks associated with such Consulting Services; and WHEREAS, County and Consultant intend by this Agreement to set forth the scope of the responsibilities of the Consultant in connection with the services to be provided and related terms and conditions to govern the relationship between Consultant and County in connection with the those services. NOW, THEREFORE, in consideration of the premises and the mutual covenants and agreements set forth herein, the parties agree as follows: 1. Services Provided: 1.1 The Consultant agrees to provide the Consulting Services to Eagle County in as set forth more fully in Exhibit "A" hereto (which the parties acknowledge are generally based on the terms in Consultant's proposal letters dated January 19, 2008 and April 16, 2008), both of which are attached hereto and by this reference made part of the agreement as Exhibit "B" (hereinafter referred to as "Consulting Services"). The Consultant agrees that Consultant will not enter into any consulting arrangements with third parties that will have a material negative impact on the provision of the Consulting Services. 1.2 The Consultant will provide the Consulting Services in Eagle, Colorado or elsewhere as may be mutually agreed. Except as specifically provided in this Agreement, Consultant shall provide and pay for labor, materials, equipment, transportation, and other services necessary for proper execution and completion of the Consulting Services. 1.3 Consultant shall supervise and direct the Consulting Services and shall be solely responsible for coordinating all portions of the Consulting Services. 2. Term of Agreement: 2.1 This Agreement shall commence effective as of July 1, 2008, and unless terminated earlier pursuant to the terms herein, shall continue in full force and effect until December 31, 2008. This Agreement shall then automatically renew for one full calendar year, subj ect to Section 4.5 herein, at a fee of Thirty Thousand Dollars ($30,000) for such year, unless otherwise terminated in accordance with this Agreement. If either party decides not to renew this Agreement, that party shall provide the other with notice of its intent not to renew at least thirty (30) days prior to the expiration of its initial term of this Agreement. 2.2 During the renewal term of this Agreement, the County may terminate the Agreement at any time and for any reason or no reason upon written notice to Contractor specifying the date of termination, which date shall be not less than thirty (30) days from the date of the notice. 2.3 Contractor may terminate this Agreement by providing thirty (30) days written notice to County. 2.4 Upon any such early termination, County shall be liable only for Work satisfactorily completed pursuant the consultant timeline set forth in Exhibit "B". Upon termination, Contractor shall deliver to County all reports drawings, illustrations, text, data, and other documents entirely or partially completed for purposes of satisfying its obligations under this Agreement, together will all materials supplied to Contractor by County. Final payment will be due within thirty (30) days after Contractor has delivered the last of the documents or records due the County. 3. Independent Contractor: 3.1 With respect to the provision of the Consulting Services hereunder, Consultant acknowledges that Consultant is an independent contractor providing Consulting Services to County. Nothing in this Agreement shall be deemed to make Consultant or its employee or subcontractor an agent, employee, partner or representative of County. Moreover, this Agreement creates no entitlement to participate in any of the Employee Benefit Plans of County including insurance, paid vacation and recognized holidays. 3.2 The Consultant shall not have the authority to, and will not make, any commitments or enter into any agreement with any party on behalf of County without the written consent of the County's representative hereunder. 3.3 The Consultant will maintain liability, unemployment and workman's compensation insurance on its own behalf, as necessary. 2 4. Remuneration: 4.1 In consideration of its performance of the Consulting Services provided hereunder for year 2008, County shall pay Consultant for the services as outlined in Exhibits "A" and "B" the aggregate amount of Seventeen Thousand Five Hundred Dollars ($17,500) (to be paid in equal monthly installments as described below). Consultant shall also be reimbursed for pre- approvedtravel expenses, including airfare, ground transportation and meals (including any pre-approved travel conducted prior to the Effective Date in connection with Consultant's services hereunder). The fee for calendar year 2009 shall be as set forth in Section 2.1 above. 4.2 Consultant shall submit to County a progressive invoice no more than once monthly during the course of performing the Consulting Services. Such invoices shall describe the particular tasks performed to date. Upon request, the Consultant shall provide County with such other supporting information as County may request. The first invoice provided by Consultant shall cover the period from the effective date through July 31. 4.3 All invoices to County shall reference "Fairground Consulting Project" and shall be delivered to the Eagle County Communications Department. Proper invoice(s) shall be due and payable within thirty (30) days of their receipt. All payments by County to the Consultant pursuant to this Agreement shall be delivered to the Consultant at the address set forth in the provision on Notices set forth herein. 4.4 County will not withhold any taxes from monies paid to the Consultant hereunder and Consultant agrees to be solely responsible for the accurate reporting and payment of any taxes related to payments made pursuant to the terms of this Agreement. 4.5 Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Consultant in respect of any period after December 31, 2008 without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners incompliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. §29-1-101 et.seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). 5. Indemnification: 5.1 Within the limits allowed by law, Consultant shall indemnify County for, and hold and defend the County and its officials, boards, officers, principals and employees harmless from, all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person in connection with the acts or omissions of, or presentations by, the Consultant in the performance of this Agreement. This indemnification shall not apply to claims by third parties against the County to the extent that the County is liable to such third party for such claim without regard to the involvement of the Consultant. 3 6. Consultant's Professional Level of Care: 6.1 Consultant shall be responsible for the completeness and accuracy of the Consulting Services, including all supporting data and other documents prepared or compiled in performance of the Services, and shall correct, at its sole expense, all significant errors and omissions therein. The fact that the County has accepted or approved the Consulting Services shall not relieve Consultant of any of its responsibilities. Consultant shall perform the Consulting Services in a skillful, professional and competent manner and in accordance with the standard of care, skill and diligence applicable to consultants, with respect to similar services, in this area at this time. 7. Notices: Any notice to be given by any party to the other shall be in writing and shall be deemed to have been duly given if delivered personally, by facsimile transmission or if sent by prepaid first class mail, and for the purposes aforesaid, the addresses of the parties are as follows If to County: Eagle County Attn: Communications Dept. S00 Broadway PO Box 8S0 Eagle, CO 81631 Phone: 970-328-8613 Fax: 970-328-8629 If to the Consultant: Global Spectrum. Attn: Chief Operating Officer 3601 South Broad Street Philadelphia, PA 19148 Phone: 215-389-9SS8 Fax: 21 S-9S2-5242 With a copy to: Eagle County Attorney's Office S00 Broadway P.O. BOX 8S0 Eagle, CO 81631 Phone: 970-328-8685 Fax: 970-328-8699 With a copy to: Comcast-Spectacor 3601 S. Broad Street Philadelphia, PA 19148 Attn: General Counsel Phone: 21 S-9S2-5217 Fax: 215-389-9461 Notices shall be deemed given on the date of delivery; on the date a FAX is transmitted and confirmed received or, if transmitted after normal business hours, on the next business day after transmission, provided that a paper copy is mailed the same date; or three days after the date of deposit, first class postage prepaid, in an official depositary of the U.S. Postal Service. 8. Jurisdiction and Confidentiality: 4 8.1 This Agreement shall be interpreted in accordance with the laws of the State of Colorado and the parties hereby agree to submit to the jurisdiction of the courts thereof. Venue shall be in the Fifth Judicial District for the State of Colorado. 8.2 The Consultant and County acknowledge that, during the term of this Agreement and in the course of the Consultant rendering the Consulting Services, the Consultant may acquire knowledge of the business operations of County to the point that the general method of doing business, the pricing of products, the lists of customers and other aspects of the business affairs of County will become generally known and the Consultant shall not disclose, use, publish or otherwise reveal (except in the course of properly satisfying Consultant's duties hereunder), either directly or through another, to any person, firm or corporation, any knowledge, information or facts concerning any of the past or then business operations, pricing or sales data of County and shall retain all knowledge and information which he has acquired as the result of this Agreement in trust in a fiduciary capacity for the sole benefit of County, its successors and assigns during the term of this Agreement, and for a period of five (5) years following termination of this Agreement. 9. Provision Mandated by House Bi111343: Prohibitions on Public Contracts for Services. 9.1 The Consultant shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services; or enter into a contract with a subcontractor that fails to certify to the Consultant that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services. 9.2 The Consultant shall verify or attempt to verify through participation in the Basic Pilot Verification program, as administered by the United States Department of Homeland Security, that the Consultant does not employ any illegal aliens. If the Consultant is not accepted into the Basic Pilot Verification Program prior to entering into a public contract for services, the contractor shall apply to participate in the Program every three months until the contractor is accepted or the public contract for services has been completed, whichever is earlier. Information on applying for the Basic Pilot Verification Program can be found at: https://www.vis-dhs. com\emplo.~erregistration 9.3 The Consultant shall not use the Basic Pilot Verification Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed. 9.4 If the Consultant obtains actual knowledge that a Subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, the Consultant shall be required to: Notify the Subcontractor and the County within three days that the Consultant has actual knowledge that the Subcontractor is employing or contracting with an illegal alien; and IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its ATTEST: BOARD OF COUNTY COMMISSIONERS County Commissioners Peter F. Runyon, Chairman STATE OF T -+v, ~~ ) SS. COUNTY OF ~~'~-"° ) The foregoing instrument was acknowledged before me of , 2008. My commission expires: ~ ~ w -- a Not rY Public COSvlMOI+lWEALTH OF PENNSYLVANIA NO?ARIAL SEAL JUDITH A. PIZZICA, Notary Public Media Boro., Delawar®County My Commission Expires Aprit 28, X01.0_ 7 by ~ C~J ,this ~ 2 ~ day EXHIBIT A CONSULTANT'S SCOPE OF SERVICES Consultant shall complete an operational analysis/overview of the Eagle County Fairgrounds as a result of its trip to the Fairgrounds on May 12 and 13, 2008. The results of that trip will be used by Consultant to create a report (the "Report") that provides findings, suggestions and improvement opportunities in the following areas of the Fairgrounds operation: (i) Commercial Rights; (ii) Marketing; (iii) Public Relations; (iv) Event Booking; (v) Operations; (vi) Finance; and (vii) Ticketing. The Report will be delivered to the County on or about the week of June 10, 2008. From the Report, Consultant will provide assistance to the County in the implementation of those findings, and on-going support, until the end of the 2008 calendar year on an as-requested/needed basis. Such assistance and support, as well as elements of the Report, are more fully described as follows: Commercial Rights The Report will outline the available inventory and its value. It will include: A catalog/evaluation of current sponsors Discovery of new signage and sponsorship opportunities Naming rights opportunity evaluation Support of organizational methods and best practices with regard to servicing and renewing sponsors Access to Front Row/Global Spectrum personnel for additional consultation. Event Booking: Rick Hontz, Consultant's General Manager at the Budweiser Events Center and Regional VP, along with John Page, Chief Operating Officer, will assist Eagle County in making contact with various event promoters and agents for events at the Fairgrounds. Rick will work on behalf of the County to refer any potential events and help to negotiate competitive deals for the facility. He will assist in developing a promoters Guide for the facility (but it is NOT a deliverable to be provided by Consultant) Marketing and PR: The Report will provide analysis in the following areas: Group Sales Ad Sales Media Buying Print, Radio & Television Production Electronic Media Production Premium Seating Sales Graphic Services Promotions Staff recruiting &training Revenue Creation Database Marketing Grassroots Marketing Venue Awareness & Exposure Community Outreach PR Campaigns Establish Key Media Relationships Brochures and Collaterals Media Interest Photo Opportunities Website Development Ticket Sales Marketing consultants will provide on-going assistance to the County to incorporate various ideas related to Marketing and PR. Ticketing: Consultant will assist with and advise the County on ticketing issues, and coordinate the services of New Era Tickets at Budweiser Events Center to aid Eagle County for the purpose of improving ticket access for the County Fair and possibly other Fairgrounds events. Operations: Global-Spectrum operations consultants will evaluate the current state of employees (ie: housekeeping, operations and conversions crews) utilities, and daily and event operations with regard to management at the Fairgrounds. Best practices and recommendations for streamlining these elements will be shared; Fairgrounds employees will be encouraged to participate in Global-Spectrum operations calls, and will be given access to other professionals within the company. Operations will also evaluate the limitations and functionality of existing buildings and the potential event possibilities for those buildings. Finance: Global-Spectrum finance and operations consultants will evaluate the current state of the Fairground's financial records, event settlements, sponsorship records etc, and will advise on new organizational systems through which more effective and efficient record keeping may better emphasize the strengths and weakness in the Fairground's revenue generation. 9 Consultant Timeline (note: dates are estimates only; Consultant shall not be bound to perform each individual task by the dates given): May 12 & 13: Initial Fact-Find Directors Visit The following Global-Spectrum Directors will visit the Eagle County Fairgrounds for "fact finding" and information gathering meetings. General Manager, Budweiser Events Center: Rick Hontz Discussion of Event Booking & Operations. Director of Events/ AGM, Budweiser Events Center: Shane Cadwell Discussion of Event Booking & Operations. Director of Operations, Budweiser Events Center: Thom Jones Discussion of Event and Day to Day Operations; and event/part time/ changeover staff management. Director of Corporate Sales, Budweiser Events Center: Sonja Schuh Discussion of current sponsors and identification signage opportunities, potential sponsors and printing partners. Director of Marketing, Budweiser Events Center: Lara Toscani Discussion of current media partners, current annual media agreements and `cattle call' meeting with local and regional media. Week of June 10: Finding and Recommendations Directors will submit their findings, observations, and recommendations to Consultant and the Fairgrounds with regard to the current status of Corporate Sales, Event Booking, Marketing, Operations, and Finance. Consultant will review and assessment and offer additional recommendations and national support. June 17: Implementation Stage Directors will make an additional visit for on-site meetings and further questions and consultation prior to action plan implementation. Week of July 14: Necessary Directors will make an additional visit for evaluation of implementation stage; including: on-site meetings, changeover, new signage placement, and any additional consultation necessary. July 26 -August 2: Eagle County Fair Directors will be made available throughout the week for visits, consultation and assistance in Corporate Sales, Marketing, Operations, Finance, Ticketing, etc. Week of August 11: Post Event (Fair) Evaluation Meeting TBD Directors will meet with Eagle County Fairground Management to recap summer events and efficiency and effectiveness of implemented strategies. Consultant will continue to make 10 themselves available to Eagle County on an ongoing consulting until the end of the 2008 calendar year. Consultant will continue to look for potential event opportunities for Eagle County throughout the year, but are not required to provide and/or book any events under this Agreement 11 EXHIBIT B 12 ~..,~- ~ ocC. o ~oN January 19, 2007 Laurie Asmussen Eagle Valley Events P.O. Box 1 15 Eagle, CO 81631 Dear Laurie, Dean Dennis Vice President Business Development 8~ Client Relations 3601 South Broad Street Philadelphia, PA 19148 Phone: 215-389-9597 Fax: 215-952-5651 dden nis:sglobal-spectrum.com www.global-spectrum.com The enclosed Consulting Agreement Proposal is based on our previous conversations, as well as the knowledge we have gained about the Fairgrounds during the past year. We have tried to make it as complete as possible, but obviously, we are open to further discussions to ensure we have addressed all of your specific needs. We believe Global Spectrum can add immediate value to Eagle County by making available a variety of services; management, marketing and operational, that would have us actively supporting the Fairgrounds in the following areas: • Enhancement of Eagle County Fair and Rodeo • Event Booking Assistance • Marketing Assistance (of the Fairgrounds itself, as well as the advertising and promotion of events) • Staff Training and Support Further, based on our significant and effective presence in Larimer County (Budweiser Events Center), coupled with our corporate support staff nationally, which includes other Comcast- Spectacor companies (Front Row Marketing Services, New Era Tickets and Ovations Food Services), we bring the resources, commitment, and "energy" to achieve the results you and the County expect. The County would continue to manage the facility and the Fair in its entirety, while still having access to the network and corporate support of Global Spectrum/Comcast-Spectacor's operating expertise to maximize utilization of the facilities. The significant business terms of this Consulting Agreement Proposal are outlined on the following pages. Further, for your reference, we have also attached a sample Consulting Agreement. We look forward to talking with you after your review. Sincerely, .~/ .~.. Dean Dennis Vice President Business Development and Client Relations Global Spectrum ~ ' i~y~ ~.~...~ »y\...~ St .~ d ~~~~~ ~,~,/ a :i .. in: ,~,. zn a '' .'~'ad. [y~'/~.~^ 1./~ {~`y,, r„~", ~~.. /{~~ $~iK ~.. ;/y jr i,~ iap5~ fit;"4 .. ~,-t~'1 . R~y~~ ~ ~~1~J~.MIMYMr~i.~~PV. d~. nYM.~~i .Y'r i„~ GSM ~ i'.~. .~M »~{~ ~~`~s~,S",'~.sw~. ~'q3 Proposed Consulting Agreement 1. Term ^ February 1, 2008 through December 31, 2008. ^ This Agreement will automatically renew for one (1) full calendar year if the Fairgrounds does not notify Global Spectrum by November l5r of any contract year that it will no longer require Global Spectrum's services. 2. Scope of Consulting Operations ^ "Think Tank" session(s) to review all aspects and details of the Eagle County Fairgrounds and Eagle County Fair and Rodeo. ^ Analysis of the Operational Requirements including but not limited to: - Show organizer requirements - Patron services and amenities - Food, beverage and catering services - Parking and drop-off - Traffic management including examining traffic flow to ensure easy entrance and egress for patrons - Security services and public safety - Information technology requirements - Event staging/set-up requirements - Utility consumption and control - Revenue opportunities including signage, food and beverage, merchandising, - parking, ticketing - Community usage expectations - Operational efficiencies with regard to housekeeping and maintenance - Communications systems including alarm systems - Medical/first aid services - TV/Media broadcasting and facility hook-ups services BookingBooking Su~~ort ^ Rick Hontz, our General Manager at the Budweiser Events Center and Regional VP, along with John Page, Chief Operating Officer, will leverage Global Spectrum's event booking network in making contact with various event promoters and agents for events at the Fairgrounds. Rick will work on behalf of the County to refer any potential events and help to negotiate competitive deals for the facility. Specifically, Rick would assist in securing talent for the annual Eagle County Fair, saving the County expenses normally paid to booking agencies. ^ Inclusion of Eagle County Fairgrounds staff on our bi-weekly booking calls with all Global Spectrum General Manager's. i. ~ ~ ~. ! ~ ~d~ c.r;.y~ Marketing Support ^ Marketing! Marketing! Marketing! We have over forty full-time marketing professionals in our Philadelphia based corporate marketing department that support our marketing team in Loveland and throughout all of our managed venues. We would actively advise and support Eagle County with their marketing in the following areas: - Event Sponsorships - Group Sales - Ad Sales - Media Buying - Print, Radio 8~ Television Production - Electronic Media Production - Premium Seating Sales - Graphic Services - Promotions - Staff recruiting &training - Revenue Creation - Database Marketing - Grassroots Marketing - Venue Awareness 8~ Exposure - Community Outreach - Create PR Campaigns - Establish Key Media Relationships - Create Brochures and Collaterals - Media Interest - Pre-Opening / PR Marketing - Photo Opportunities - Website Development - Ticket Sales ^ Global Spectrum will actually perform any or all of these services itself on behalf of the Fairgrounds at a mutually agreed rate for any direct costs involved other than Global Spectrum's Advisory/Consulting Services. ^ Bi-Weekly Marketing Conference Calls Laurie or her designee would be invited to participate in our marketing calls. These calls among all of our venues share ideas, concepts and techniques to maximize attendance at events. 3. Project Coordination What We Will Do Immediately 1. Operational Review as noted above in Scope-of Services (Operations). 2. Make agent, artist and promoter contacts as described above in Booking Support. 3. Assist in evaluating the use of our Comcast relationship related to advertising. 4. Evaluate budget for other revenue enhancing or expense reductions. 5. Evaluate Fair and Non-Fair Sponsor packages for Fair and non-Fair revenues. ..''~ -' `'- ~ i'~"~~ -'ttllotY O 4. Fee 6. As needed, Global Spectrum will coordinate the support services of our subsidiary companies, Front Row Marketing, New Era Tickets and Ovations Food Services. If desired, these entities can provide separate Proposals to the County for a specific scope of work. Specifically regarding the sale of commercial rights including naming and pouring rights, advertising signage, sponsorships, premium seating, memorial gifts and branding relationships etc, as part of this Proposal, an initial evaluation would be made using our subsidiary, Front Row Marketing Services. We would also explore opportunities to utilize the services of our ticketing company, New Era Tickets. Again, that would be done as part of our initial Proposal, with a further scope of work possibly defined in a separate agreement. ^ Two Thousand five hundred dollars ($2,500) per month; or Twenty-Seven Thousand Five Hundred Dollars ($27,500) for 2008; and ^ Thirty Thousand dollars ($30,000) per year for each full contract renewal year thereafter. ^ Reimbursement for pre-approved expenses, such as, but not limited to airfare, ground transportation and meals. WACHt7PC7A WAC~CIY'TA .~ ~EFITEB SPECTRUM ,~ comcast. ~~ ~orrr~iRO~ ~pQ tve~ K:xx t?v at~ans' „~- ~~~ ~~ G ~ G'~~~ ~d`pry of G~ asa peon pennis Vice i'resident Business Development & Client Relations 3501 South Broad Street Philadelphia, PA 19148 Phone: 215-389-9597 Fax: 215-952-5651 ddennis@global-spectrum.com www.g lobal-spectru m.com Justin Finestone Laurie Asmussen P.O. Box 850 Eagle, CO 81631-0850 April 16, 2008 Dear Justin and Laurie, It was a pleasure to meet with you both last month to discuss growth opportunities for the Eagle County Fair Grounds and the relationship between Global-Spectrum and Eagle County. My apologies for the delay in getting this to you, but we wanted to be sure of our ability to provide the value we discussed. Listed below are our thoughts in which Global-Spectrum can offer assistance in generating revenue and decreasing expenses: Sponsorship: Front Row Marketing • Front Row Marketing consultants will conduct a Sponsorship and Ad Sales assessment of the Fairgrounds. This will include acatalog/evaluation of current sponsors, discovery of new signage and sponsorship opportunities, discussion of organizational methods and best practices with regard to servicing and renewing sponsors, and access to all Front Row personnel for additional consultation. o Estimated Revenue Generated: $25,000.00 Event Booking: • Global-Spectrum will provide name recognition, with artists and other agent representatives, and use our experience to secure confidence and reputation in booking shows and special events. Global-Spectrum will also provide leads on potential events based on experience with other Global-Spectrum facilities; includes the Budweiser Events Center and Lorimer County Fairgrounds. o Estimated Revenue Generated: $10,000.00 + Marketing: AGlobal-Spectrum marketing consultant will conduct a full market-study to assess the efficiency of current partners (media and promotional) and research and develop new promotional contacts. The media "cattle call" meetings will he be held over the course of two days to evaluate and communicate the level of promotional support expected and required for involvement with the Eagle County Fairgrounds and the events there held. • Marketing consultants will also aggressively approach local and regional sign companies for more competitive rates and trade (tickets or signage opportunities) for sponsor sign production. o Estimated Savings: $15,000.00 Ticketing: New Era Ticketing • The implementation of the New Era ticketing system and technology will take the Eagle County Fairgrounds into the next level of professional ticketing and its capabilities, including: Data capture, naming rights/sponsorship revenue, collection of additional fees, and 24-hour sales outlets (call centers, on-line ticketing etc). o Estimated Revenue Generated: $15,000.00 Operations: • Global-Spectrum operations consultants will evaluate the current state of employees (ie: housekeeping, operations and conversions crews) utilities, and daily and event operations with regard to management at the Eagle County Fairgrounds. Best practices and recommendations for streamlining these elements will be shared; Fairgrounds employees will be encouraged to participate in Global-Spectrum operations calls, and will be given complete access to other professionals within the company. o Estimated Savings: To be projected upon site evaluation. Finance: • Global-Spectrum finance and operations consultants will evaluate the current state of the Fairground's financial records, event settlements, sponsorship records etc, and will advise and implement new organizational systems through which more effective and efficient record keeping may better emphasize the strengths and weakness in the Fairground's revenue generation. o Estimated Value: $7,500.00 As previously stated, this is merely a preliminary estimate of the savings and revenue generation that you may expect. We are eager to begin this consulting process in light of your annual Fair event starting in late July. Below is a timeline which reflects the consultant process and availability over the next few months. Consultant Timeline: May 12 8 13: Initial Fact-Find Directors Visit • The following Global-Spectrum Directors will visit the Eagle County Fairgrounds for "fact finding" and information gathering meetings. o General Manager, Budweiser Events Center: Rick Hontz ^ Discussion of Event Booking & Operations. o Director of Events/ AGM, Budweiser Events Center: Shane Cadwell ^ Discussion of Event Booking & Operations. o Director of Operations, Budweiser Events Center: Thom Jones ^ Discussion of Event and Day to Day Operations; and event/part time/ changeover staff management. o Director of Corporate Sales, Budweiser Events Center: Sonja Schuh • Discussion of current sponsors and identification signage opportunities, potential sponsors and printing partners. o Director of Marketing, Budweiser Events Center: Lara Toscani ^ Discussion of current media partners, current annual media agreements and `cattle call' meeting with local and regional media. Week of May 19: Finding and Recommendations • Directors will submit their findings, observations, and recommendations to Global-Spectrum and the Eagle County Fairgrounds with regard to the current status of Corporate Sales, Event Booking, Marketing, Operations, and Finance. Global-Spectrum Corp. will review and assessment and offer additional recommendations and national support. June 10 or 11: Implementation Stage • All Directors will make an additional visit for on-site meetings and further questions and consultation prior to action plan implementation. Week of July 14: • Necessary Directors will make an additional visit for evaluation of implementation stage; including: on-site meetings, changeover, new signage placement, and any additional consultation necessary. July 26 -August 2: Eagle County Fair • All Directors will be made available throughout the week for visits, consultation and assistance in Corporate Sales, Marketing, Operations, Finance, Ticketing, etc. Week of August 11: Post Event Evaluation Meeting • TBD Directors will meet with Eagle County Fairground Management to recap summer events and efficiency and effectiveness of implemented strategies. Please note that the aforementioned visits will include pre-approved expenses incurred with travel (mileage from Loveland), hotel and meals. We look forward to these future visits and working together.