HomeMy WebLinkAboutC08-200AGREEMENT BETWEEN EAGLE COUNTY, COLORADO AND
TERRACOGNITO GIS SERVICES, INC.
THIS AGREEMENT ("Agreement"), dated this~~day of J~~e , 2008 between Eagle
County, Colorado, ("County") and Terracognito GIS Services, Inc. a company with its principal
place of business in Eldora Colorado, 80466 ("Consultant").
WITNESSETH:
WHEREAS, County is interested in conducting aCounty-wide residential build-out analysis to
more accurately estimate the County's remaining residential development capacity; and
WHEREAS, Consultant is authorized to do business in the State of Colorado, has experience
and expertise in GIS and related systems necessary to complete build-out analysis scenarios for
the county; and
WHEREAS, County and Consultant intend by this Agreement to set forth the scope of the
responsibilities of Consultant in connection with the Project and related terms and conditions to
govern the relationship between Consultant and County in connection with this Agreement.
NOW, THEREFORE, in consideration of the foregoing premises and the following promises,
Eagle County and Consultant agree as follows:
1. SCOPE OF WORK: The following will collectively be referred to as the "Work:"
A. Consultant agrees to perform three build-out analyses by forming a seamless
county-wide build-out dataset. Consultant will use its own equipment and will furnish all
labor and materials necessary to complete the project as further and more completely
described in Consultant's proposal titled "Eagle County Build-out Analysis &
Visualization: Scope of Services," attached hereto as Exhibit "A" and incorporated herein
by this reference.
B. Consultant agrees that Consultant will not enter into any service contracts or
consulting arrangements with third parties that will conflict in any manner with the Work
to be provided under this Agreement.
2. CONSULTANT'S REPRESENTATIONS:
Consultant has familiarized itself with the nature and extent of the contract documents,
work, locality, and with all local conditions, and federal, state, and local laws, ordinances, rules,
permits and regulations that in any manner may affect cost, progress, or performance of the
Work.
3. CONSULTANT'S PROFESSIONAL LEVEL OF CARE:
Consultant shall be responsible for the completeness and accuracy of the Consulting
Services, including all supporting data and other documents prepared or compiled in
performance of the Services, and shall correct, at its sole expense, all significant errors and
omissions therein. The fact that the County has accepted or approved the Consulting Services
shall not relieve Consultant of any of its responsibilities. Consultant shall perform the
Consulting Services in a skillful, professional and competent manner and in accordance with the
standard of care, skill and diligence applicable to consultants, with respect to similar services, in
this area at this time.
4. CONFIDENTIALITY:
The Consultant and County acknowledge that, during the term of this Agreement and in
the course of the Consultant rendering the Consulting Services, the Consultant may acquire
knowledge of the business operations of County to the point that the general method of doing
business, the pricing of products, the lists of customers and other aspects of the business affairs
of County will become generally known and the Consultant shall not disclose, use, publish or
otherwise reveal (except in the course of properly satisfying Consultant's duties hereunder),
either directly or through another, to any person, firm or corporation, any knowledge,
information or facts concerning any of the past or then business operations, pricing or sales data
of County and shall retain all knowledge and information which he has acquired as the result of
this Agreement in trust in a fiduciary capacity for the sole benefit of County, its successors and
assigns during the term of this Agreement, and for a period of five (5) years following
termination of this Agreement.
5. CONTRACT PRICE:
A. The funds appropriated for this Project are equal to or in excess of the contract
amount. County shall pay Consultant for performance of the work in accordance with the
Contract Documents in current funds as follows:
Compensation for Consultant's Work shall be priced according to two available
options for either work including Phase 2 Approach A or Phase 2 Approach B, as
more clearly defined in Exhibit "A." If Phase 2 Approach A is selected, the total
cost for the work shall be $22,000; otherwise if Phase 2 Approach B is selected,
the total cost for the work shall be $24,900. Cost shall not be adjusted absent an
amendment to this agreement signed by both parties. Final Compensation shall
be made after the Work is satisfactorily complete and approved by the County
representative identified herein.
B. Notwithstanding anything to the contrary contained in this Agreement, County
shall have no obligations under this Agreement after, nor shall any payments be made to
Consultant in respect of any period after December 31, 2008 without an appropriation therefore
by County in accordance with a budget adopted by the Board of County Commissioners in
compliance with Article 25, Title 30 of the Colorado Revised Statutes, the Local Government
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Budget Law (C.R.S. §29-1-101 et.seq.) and the TABOR Amendment (Colorado Constitution,
Article X, Sec. 20).
6. COA'IlVIENCEMENT AND COMPLETION OF THE WORK:
Consultant shall commence the Work promptly after execution of this Agreement by both parties
and shall be completed within forty-one (41) business days after commencement of the Work.
Consultant agrees to notify County if achievement of the Completion Date appears unlikely as
soon as it so appears to the Consultant, and thereupon, County and Consultant will meet to
discuss the reasons for delay and means of achieving timely completion. Consultant will use its
best efforts to achieve timely completion.
7. INDEMNIFICATION:
The Consultant shall, to the fullest extent permitted by law, indemnify and hold harmless County
and any of its officers, agents and employees against any losses, claims, damages or liabilities for
which County or any of its officers, agents, or employees may become subject to, insofar as any
such losses, claims, damages or liabilities arise out of, directly or indirectly, this Agreement, or
are based upon any performance or nonperformance by Consultant hereunder; and Consultant
shall reimburse County for any and all legal and other expenses incurred by County in
connection with investigating or defending any such loss, claim, damage, liability or action.
8. ENFORCEMENT REMEDIES:
A. The Consultant's obligations hereunder shall survive termination of the
Agreement.
B. County and Consultant agree that this Agreement may be enforced for specific
performance, injunctive, or other appropriate relief, including damages, as may be available
according to the laws and statutes of the State of Colorado. It is specifically understood that by
executing this Agreement, both County and the Consultant commit themselves to perform
pursuant to these terms contained herein. In the event that an action is brought to enforce this
Agreement, the prevailing party shall be entitled for the recovery of its costs and fees, including
reasonable attorney's fees.
9. MISCELLANEOUS:
A. This Agreement shall be governed and construed in accordance with the laws of
Colorado. Venue for any action arising out of any dispute pertaining to this Agreement shall be
in the State of Colorado District Court in and for Eagle County, Colorado.
B. This Agreement, and the rights and obligations created hereby, shall be binding
upon and inure to the benefit of County and Consultant and their respective successors and
assigns. Nothing herein expressed or implied is intended or should be construed to confer or
give to any person or entity other than County or Consultant and their respective successors and
assigns, any right, remedy or claim under or by reason hereof or by reason of any covenant or
condition herein contained.
C. If any portion of this Agreement is held invalid or unenforceable for any reason
by a court of competent jurisdiction, such portion shall be deemed severable and its invalidity or
its unenforceability shall not affect the remaining provisions; such remaining provision shall be
fully severable and this Agreement shall be construed and enforced as if such invalid provision
had never been inserted into this Agreement.
D. This Agreement may be amended, modified, changed, or terminated in whole or
in part only by written agreement duly authorized and executed by both County and Consultant.
This Agreement represents the full and complete understanding of County and Consultant and
supersedes any prior agreements, discussions, negotiations, representations or understandings of
County and Consultant with respect to the subject matter contained herein.
E. The parties hereto agree that neither has made or authorized any agreement with
respect to the subject matter of this instrument other than expressly set forth herein, and no oral
representation, promise, or consideration different from the terms herein contained shall be
binding on either party, or its agents or employees hereto.
F. All of the covenants herein contained shall be binding upon and inure to the
benefits of the parties hereto, their respective successors and assigns.
G. County may terminate this Agreement, in whole or in part, for any reason, at any
time, with or without cause, upon providing ten (10) days notice to Consultant. Upon such
termination, County shall be liable for Services satisfactorily completed prior to the notice.
H. If any conflict exists between the provisions of this Agreement and Exhibit "A",
the provisions of this Agreement shall control.
10. INSURANCE
At all times during the term of this Agreement, Consultant shall maintain commercial genera]
liability insurance in the minimum amount of one-hundred-fifty thousand dollars ($150,000.00)
per occurrence and the minimum aggregate amount of six-hundred thousand dollars
($600,000.00). Consultant shall also carry professional liability insurance in the amount of five-
hundred thousand dollars ($500,000.00). Consultant will also carry Worker's Compensation
insurance as required by Colorado law.
11. NOTICE AND AUTHORIZED REPRESENTATIVES
Any notice and all communications required under this Agreement shall be given in writing by
personal delivery, fax or mail to the appropriate party at the following addresses:
County:
Kris Aoki
Eagle County Long Range Planning
500 Broadway
P.O. Box 179
Eagle, Colorado 81631
(970) 328-8752 (phone)
Consultant:
Lex Ivey
TerraCognito GIS Services, Inc.
560 Eldorado Ave.
Eldora, Colorado 80466
(303) 258-3515 (phone)
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(970) 328-7185 (fax)
Notices shall be deemed given on the date of delivery or three days after the postmarked date of
deposit, first class postage prepaid, in an official depositary of the U.S. Postal Service.
12. PROVISION MANDATED BY HOUSE BILL 1343: PROHIBITIONS ON PUBLIC
CONTRACT FOR SERVICES
A. The Consultant shall not knowingly employ or contract with an illegal alien to
perform work under the public contract for services; or enter into a contract with a subcontractor
that fails to certify to the Consultant that the subcontractor shall not knowingly employ or
contract with an illegal alien to perform work under the public contract for services.
B. The Consultant shall confirm or attempt to confirm through participation in the
Basic Pilot Verification program, as administered by the United States Department of Homeland
Security, that the Consultant does not employ any illegal aliens. If the Consultant is not accepted
into the Basic Pilot Verification Program prior to entering into a public contract for services, the
Consultant shall apply to participate in the Program every three months until the Consultant is
accepted or the public contract for services has been completed, whichever is earlier. Information
on applying for the Basic Pilot Verification Program can be found at:
httns://www.vis-dhs.com\emploverre~istration
C. The Consultant shall not use the Basic Pilot Verification Program procedures to
undertake pre-employment screening of job applicants while the public contract for services is
being performed.
D. If the Consultant obtains actual knowledge that a Subcontractor performing work
under the public contract for services knowingly employs or contracts with an illegal alien, the
Consultant shall be required to:
i. Notify the Subcontractor and the County within three days that the Consultant has
actual knowledge that the Subcontractor is employing or contracting with an illegal alien;
and
ii. Terminate the Subcontract with the Subcontractor if within three days of
receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the
Subcontractor does not stop employing or contracting with the illegal alien; except that
the Consultant shall not terminate the contract with the Subcontractor if during such three
days the Subcontractor provides information to establish that the Subcontractor has not
knowingly employed or contracted with an illegal alien.
E. The Consultant shall comply with any reasonable request by the Department of
Labor and Employment made in the course of an investigation that the department is undertaking
pursuant to its authority.
F. If a Consultant violates these prohibitions, the County may terminate the contract
for a breach of the contract. If the contract is so terminated, the Consultant shall be liable for
actual and consequential damages to the County.
THE REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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IN WITNESS WHEREOF, COUNTY and CONSULTANT have executed this Agreement this
.4 day of �` , 2008.
ATTEST: COUNTY OF EAGLE, STATE
OF COLORADO, by and
through its BOARD OF
c 'tott COUNTY COMMISSIONE
t - ' i p itl;d1 B
.
Clerk to the Bo. of Cou '. `` o o * Peter F. Runyon, Chairm.
Commissioners
k ' '" ` TerraCognito GIS Serivces, Inc.
By:
Title: Phi o clo e„ i
STATE OF , -a.6 C7 )
SS.
COUNTY OF )
The foregoing instrument was acknowledged before me by ! 1 GPM N 3 - ciz .7TvE Y, this 1 ' S r day
of c )ft , 2008.
y commission wires: £ '/ L ' 9
U .
Notary Publi
DIANE L SUICH
NOTARY PUBLIC
STATE OF COLORADO
My commission Expires June 11, 2001
Eagle County Build-out Analysis & Visualization
Scope of Services
Submitted by TerraCognito GIS Services
Background
Eagle County ("the Client's is interested in conducting acounty-wide residential build-out analysis
to more accurately estimate the County's remaining residential development capacity.
Eagle County contains seven municipalities in addition to its own jurisdiction. These eight distinct
jurisdictional entities will be referred to as the "Study Area". Each jurisdiction has its own zoning
code, master plan and associated map and documents. In order to perform an accurate yet
useful county-wide build-out analysis, each jurisdiction must be analyzed based on existing
zoning ("theoretical build-out's, adjusted existing zoning ("practical build-out's and its master
plans ("potential future build-out's, resulting in three distinct build-out scenarios.
The Client is also interested in using the build-out analysis results, coupled with projected growth
rates and estimated development phasing, to visualize residential development patterns on the
landscape for the year 2025.
Proposal
TerraCognito GIS Services ("the Consultant's proposes to work with Eagle County in creating
three (3) build-out analysis scenarios based on existing zoning, adjusted existing zoning, and
master plans.
In order to achieve this, the Consultant will analyze the County's eight jurisdictions (seven
municipalities and Eagle County) separately and then combine the results, forming a seamless (or
modular) county-wide build-out dataset.
Growth projection information and development phasing information--provided by each
jurisdiction--will then be applied to the build-out results creating a depiction of residential
development patterns at 2025.
Using digital terrain models and orthoimagery the Consultant will create three-dimensional
landscape visualizations of the three build-out scenarios as they might appear in the year 2025.
This project will be divided into four distinct phases. The following Scope of Services describes
these phases in terms of their methods, deliverables, fees, time line, and client responsibilities.
Phase 1: Theoretical build-out of existing zoning
The existing zoning designations for each jurisdiction within the Study Area will be analyzed using
the CommunityViz Build-out Wizard, resulting in geographically distributed points representing
future dwelling units. This build-out analysis will represent the maximum residential
development allowed by underlying zoning, as known as theoretical build-out.
Projected population growth rates as well as anticipated development phasing for each Study
Area jurisdiction will then be applied to the build-out results, generating residential growth
allocations for a given future time interval. This is referred to as TimeScope analysis, and will
enable the Client to see a snapshot of development at the year 2025.
This phase of work will include the following tasks for each municipal and county jurisdiction:
1. Extracting the relevant input information from the most recent zoning code document
including:
EXHIBIT
a. Zoning designation
b. Dwelling unit density per zone
c. Dwelling units per building per zone
d. Typical building area per zone
e. Maximum building height per zone
f. Minimum building separation per zone
g. Building setbacks per zone
h. The spatial distribution and number of existing dwelling units
i. Non-negotiable development constraints such as:
i) Slopes greater than 40%
2) 100-year floodplains
3) Riparian setbacks
4) Wetlands
5) Utility easements
6) Conservation easements
2. Entering the input variables listed above into the CommunityViz Build-out Wizard
3. Running the build-out tool for each jurisdiction
4. Applying growth rates and development phasing estimates (TimeScope analysis)
5. Sending Build-out and TimeScope reports to each jurisdiction for validation and
adjustment if necessary
Deliverables-Phase 1
The products of this phase of work include:
1. A CommunityViz Analysis folder with all relevant and necessary datasets required to open,
view and update the Build-out and TimeScope analyses related to this project.
2. A GIS point shapefile depicting residential buildings at build-out, their geographic location
and the following attribute information:
a. Build date
b. Number of dwelling units
c. Building footprint area
d. Number of floors
e. Building use (single family or multiple family)
f. Land use designation (zoning)
g. Source jurisdiction (by town or county)
3. A GIS polygon shapefile depicting build-out conditions with the following attribute
information:
a. Land use designation (zoning)
b. Number of dwelling units
c. Building footprint area
d. Source jurisdiction (town or county)
Fees-Phase i
The work in this phase will cost approximately $8,500
Time line-Phase 1
The estimated time of completion for this phase of work is July 14, 2008. This assumes that the
project starts by June 16, 2008 and that all required data and information is available to the
Consultant at the project start date.
Client responsibilities-Phase 1
In order to move forward with the work detailed in this scope of services the Client will provide
the following data and information to the Consultant:
1. A GIS point shapefile representing existing residential dwelling units for each jurisdiction
in the Study Area, where each point represents one dwelling unit
2. A GIS polygon shapefile depicting the most current zoning designations for each
jurisdiction in the Study Area
3. The zoning land use code document in digital format, for each jurisdiction in the Study
Area
4. The Consultant and the Client will work with each Study Area jurisdiction to provide GIS
polygon shapefiles (or other digital mapping) of all PUDs along with their respective
dwelling unit capacity
5. The Consultant and the Client will work with each Study Area jurisdiction to provide
growth projections for each jurisdiction in the Study Area
6. The Consultant and the Client will work with each Study Area jurisdiction to provide a
qualitative or quantitative rationale for estimating the phasing or order of future
development in their jurisdiction through the year 2025.
7. A contact person from each jurisdiction in the Study Area that can answer questions and
provide guidance related to any aspect in this phase of work including the zoning land
use code, projected growth rates and anticipated future development phasing.
If the requested data and/or expertise are unavailable to the Consultant it may jeopardize the
project timeline and budget and cause inaccuracies in the model results, all of which are beyond
the Consultant's control. In the event that the Consultant is required to spend extra time on
tasks that should otherwise be provided by the Client, extra fees may be charged to the Client at
$100/hour.
Phase 2: Practical build-out of existing zoning
While theoretical build-out is how the Study Area could develop in a landscape without practical
development constraints, practical build-out is a more realistic depiction of future development, It
accounts for the effects of negotiable development constraints and impracticalities that tend to
impede parcels from being developed to their full zoning potential.
The Consultant will adjust the results from Phase 1 to more accurately represent growth patterns
at 2025, based on input from County and Town planners from each jurisdiction in the study area.
All other assumptions from Phase 1 will remain unchanged (i.e. growth rates, development
phasing and non-negotiable constraints).
Approach A:
There are two approaches to modify the theoretical build-out results from Phase 1. The first is
for the planners from each jurisdiction to evaluate the Phase 1 results and decide how much to
adjust each zoning designation's build-out capacity by a percentage value. This method can be
accommodated by the CommunityViz Build-out Wizard in a straightforward manner.
Approach B:
The other more comprehensive and objective way to modify the Phase 1 build-out results is to
create amulti-criteria decision analysis (MCDA) framework that can simultaneously evaluate all
negotiable development constraints and reduce the theoretical build-out capacity accordingly.
Negotiable development constraints might include:
1. High visibility ridgelines
2. Steep slopes less than the non-negotiable threshold
3. Ecologically sensitive areas
4. Natural hazard areas
In order work within an MCDA, each negotiable development constraint or criterion must be
spatial and represented as a GIS dataset.
Each criterion must then be reclassified ("rated' to a common scale. For example, a slope
surface could have values from 0 to 90 degrees while a map of visible ridgelines could be in
binary units (1 for occurrence, 0 for non-occurrence). Clearly these datasets with disparate units
cannot be compared to each other; they must be put into common terms. The Consultant has a
developed a development preference scale (DPS). It is a continuum ranging from 1 to 9 (1
represents areas where development is mildly discouraged and 9 represents areas where
development is highly discouraged).
The calibration or rating procedure requires that the whole range of the criterion's raw data be
broken into discrete ranges by determining cutoff values. These ranges are then classified into
the appropriate values of the development preference scale. For example all slopes between
30% and 40% would be reclassified with the DPS value of 9, while slopes 0-10% would be given
the DPS value of 1. For the binary visible ridgelines dataset, the raw data values of 1 would get
a DPS value of 9, and the raw values of 0 would get a DPS value of 1. This rating process is
essential in enabling apples-to-apples comparison amongst all the criteria.
The Consultant will facilitate the rating exercise by providing worksheets for each criteria and
guidance on how to fill them out.
The MCDA model will effectively add up all of the values of the overlapping, rated criteria layers
and then divide them by the number of criteria, yielding an average development preference
value for each 10-by-10 meter cell.
The results of MCDA will determine the degree of dwelling capacity oeve~opment
reduction on any given parcel. The specific rationale for the capacity Prey kce ~actoryaiss
reduction has yet to be determined, but will require collaboration between , o
the Client and Consultant. One suggestion is to create a density reduction z s
scale from 0-100% that corresponds with the development preference 3
scale (see table at right for an example). 10
a ~s
Projected population growth rates as well as anticipated development 5 zo
phasing for each Study Area jurisdiction will then be applied to the s zs
adjusted build-out results, generating residential growth allocations for any ~ 30
given future time interval. This is referred to as TimeScope analysis. a ao
Tasks--Approach A: s eo
This phase of work will include the following tasks for each municipal and county jurisdiction:
1. Requesting and receiving information from Study Area planners regarding the magnitude of
density reduction for each zoning designation
2. Entering density modification information into the CommunityViz Build-out Wizard
3. Running the build-out tool for each jurisdiction
4. Applying growth rates and development phasing estimates to new adjusted build-out results
(TimeScope analysis)
5. Sending Build-out and TimeScope reports to each jurisdiction for validation and adjustment if
necessary
Tasks--Approach 6:
1. Identifying and mapping the negotiable development constraints
2. Rating the negotiable development constraints to the development preference scale
3. Creating the MCDA model
4. Running the MCDA
5. Integrating MCDA results into the build-out tool
6. Running the build-out toot for each jurisdiction
7. Applying growth rates and development phasing estimates to new adjusted build-out results
(TimeScope analysis)
8. Sending Build-out and TimeScope reports to each jurisdiction for validation and adjustment if
necessary
Deliverables-Phase 2
The products of this phase of work include:
1, A CommunityViz Analysis folder with all relevant and necessary datasets required to open,
view and update the Build-out and TimeScope analyses related to this project.
2. A GIS point shapefile depicting residential buildings at build-out, their geographic location
and the following attribute information:
a. Build date
b. Number of dwelling units
c. Building footprint area
d. Number of floors
e. Building use (single family or multiple family)
f. Land use designation (zoning)
g. Source jurisdiction (by town or county)
3. A GIS polygon shapefile depicting build-out conditions with the following attribute
information:
a. Land use designation (zoning)
b. Number of dwelling units
c. Building footprint area
d. Source jurisdiction (by town or county)
Fees-Phase 2
The work in this phase will cost approximately $6,700 for Approach A, and $4000 for Approach B.
Time line-Phase 2
The estimated time of completion for this phase of work is July 30, 2008. This assumes that the
project starts by July 15, 2008 and that all required data and information is available to the
Consultant at the project start date.
The time line is the same for both approaches: The less rigorous Approach A requires input from
all Study Area planners, while Approach B though more time intensive, requires input from only
the Eagle County Planners (see Client provisions section below).
Client responsibilities-Phase 2
In order to move forward with the work detailed in this scope of services the Client will provide
the following data and information to the Consultant:
Client provisions--Approach A:
Because this approach is based on the evaluation of each zoning designation, input from all
Study Area planners is required.
1. Density reduction factors for each land use designation within each jurisdiction including
PUDs as described above in Approach A
Client provisions--Approach B:
Because this approach is based on the evaluation of natural (not man-made) continuous
datasets, input from all Study Area planners is not necessarily required. Instead, the Eagle
County planners may choose to determine the criteria and ratings for the entire Study Area,
assuming that similar development preference ratings and subsequent density reduction factors
will be similar in all Study Area jurisdictions.
1. GIS datasets for each negotiable development constraint including:
a. High visibility ridgelines
b. Steep slopes less than the non-negotiable threshold
c. Ecologically sensitive areas
d. Natural hazard areas
2. Development preference ratings for each negotiable criteria, as described in Approach B
3. A contact person from each jurisdiction in the Study Area that can answer questions and
provide guidance related to any aspect in this phase of work including the zoning code,
projected growth rates, anticipated future development phasing, or development
preference ratings.
If the requested data and/or expertise are unavailable to the Consultant it may jeopardize the
project timeline and budget and cause inaccuracies in the model results, all of which are beyond
the Consultant's control. In the event that the Consultant is required to spend extra time on
tasks that should otherwise be provided by the Client, extra fees may be charged to the Client at
$100/hour.
Phase 3: Practical build-out of master plans and potential zoning
While practical build-out analysis on existing zoning is a very useful planning tool, it only
illustrates development patterns if the existing zoning never changes. Perhaps more useful is the
exercise of analyzing the build-out potential of future zoning, or Master Plans.
Here, the master plan land use designations for each jurisdiction within the Study Area will be
analyzed using the CommunityViz Build-out Wizard, resulting in geographically distributed points
representing additional future dwelling units.
This phase of work will include the following tasks for each municipal and county jurisdiction:
1. Extracting the relevant input information from the most recent Master Plan document
including:
a. Master plan designation
b. Dwelling unit density per master plan designation
c. Dwelling units per building per master plan designation
d. Typical building area per master plan designation
e. Maximum building height per master plan designation
f. Minimum building separation per master plan designation
g. Building setbacks per master plan designation
h. The spatial distribution and number of existing dwelling units
i. Non-negotiable development constraints such as:
1) Slopes greater than 40%
2) 100-year floodplains
3) Riparian setbacks
4) Wetlands
5) Utility easements
6) Conservation easements
2. Entering the input variables listed above into the CommunityViz Build-out Wizard
3. Running the build-out tool for each jurisdiction
4. Applying growth rates and development phasing estimates (TimeScope analysis)
5. Sending Build-out and TimeScope reports to each~jurisdiction for validation and
adjustment if necessary
Deliverables-Phase 3
The products of this phase of work include:
1. A CommunityViz Analysis folder with all relevant and necessary datasets required to open,
view and update the Build-out and TimeScope analyses related to this project.
2. A GIS point shapefile depicting residential buildings at build-out, their geographic location
and the following attribute information:
a. Build date
b. Number of dwelling units
c. Building footprint area
d. Number of floors
e. Building use (single family or multiple family)
f. Land use designation (master plan)
g. Source jurisdiction (by town or county)
3. A GIS polygon shapefile depicting build-out conditions with the following attribute
information:
a. Land use designation (master plan)
b. Number of dwelling units
c. Building footprint area
d. Source jurisdiction (by town or county)
Fees-Phase 3
The work in this phase will cost approximately $5,700
Time line-Phase 3
The estimated time of completion for this phase of work is August 14, 2008. This assumes that
the project starts on July 31, 2008 and that all required data and information is available to the
Consultant at the project start date.
Client responsibilities-Phase 3
In order to move forward with the work detailed in this scope of services the Client will provide
the following data and information to the Consultant:
1. A GIS point shapefile representing existing residential dwelling units for each jurisdiction
in the Study Area, where each point represents one dwelling unit
2. A GIS polygon shapefile depicting the most current master plan designations for each
jurisdiction in the Study Area
3. The master plan document in digital format, for each jurisdiction in the Study Area
4. The Consultant and the Client will work with each Study Area jurisdiction to provide GIS
polygon shapeflles (or other digital mapping) of all PUDs along with their respective
dwelling unit capacity
5. The Consultant and the Client will work with each Study Area jurisdiction to provide
population growth projections for each jurisdiction in the Study Area
6. The Consultant and the Client will work with each Study Area jurisdiction to provide a
qualitative or quantitative rationale for estimating the phasing or order of future
development in their jurisdiction through the year 2025.
7. A contact person from each jurisdiction in the Study Area that can answer questions and
provide guidance related to any aspect in this phase of work including the zoning land
use code, projected growth rates and anticipated future development phasing.
If the requested data and/or expertise are unavailable to the Consultant it may jeopardize the
project timeline and budget and cause inaccuracies in the model results, all of which are beyond
the Consultant's control. In the event that the Consultant is required to spend extra time on
tasks that should otherwise be provided by the Client, extra fees may be charged to the Client at
$100/hour.
Phase 4: 3D visualization of build-out analyses
The results spatial build-out analyses in the previous three phases will be rendered in three
dimensions and placed on a digital terrain model to show how each build-out scenario will look
on the landscape at the year 2025.
The intent of these landscape visualizations is to provide a bird's eye view of the Study Area and
potential future development patterns will not be suitable for street level visualization. The
models representing residential buildings will accurately depict overall massing (dwelling units,
footprint, height and form) but will not represent any particular details in terms of architecture,
color or texture.
Existing buildings will also be rendered based on the availability and completeness of building
footprint data and building heights provided by the Client.
Deliverables-Phase 4
The products of this phase of work include:
1. A sharable 3D viewer of the Study Area including all three build-out scenarios with flight
paths (to be determined).
2. A CommunityViz Analysis folder with all relevant and necessary datasets so that the Client
can open, view and update the visualizations related to this project this project
Fees-Phase 4
The work in this phase will cost approximately $4,000
Time line-Phase 4
Each Build-out and TimeScope scenario will have an accompanying 3D visualization; the
visualization component of the project will be completed in parallel with the analytical
component. The visualization for Phase 1 will be completed and delivered July 14 while those for
Phase 2 and 3 will be delivered July 30 and August 14 respectively.
Client responsibilities-Phase 4
In order to move forward with the work detailed in this scope of services Eagle County will
provide the following data and information to the Consultant:
1. Most recent color digital orthoimagery (.sid format)
2. Most recent digital elevation mapping (raster format)
3. Most recent building footprint data for existing buildings (polygon shapefile)
4. Access to the most current assessors database in order to extract existing building height
information
5. GIS polygon shapefile for the extents of visualization corridors in the County
If the requested data and/or expertise are unavailable to the Consultant it may jeopardize the
project timeline and budget and cause inaccuracies in the model results, all of which are beyond
the Consultant's control. In the event that the Consultant is required to spend extra time on
tasks that should otherwise be provided by the Client, extra fees may be charged to the Client at
$100/hour.
Project Summary
Fees
Phase Descri lion Phase 2A Phase 2B Start date Com letion date
1 Theoretical build-out of existing zoning $ 8,500 $ 8,500 June 16, 2008 July 14, 2008
2A Practical build-out of existing zoning--approach A $ 4,000 $ - July 15, 2008 July 30, 2008
2B Practical build-out of existing zoning--approach B $ - $ 6,700 July 15, 2008 July 30, 2008
3 Practical build-out of master plans $ 5,700 $ 5,700 July 31, 2008 August 14, 2008
4 3D Visualizations of build-out results $ 4,000 $ 4,000 July 7, 2008 August 14, 2008
Project total $ 22,200 $ 24,900 June 16, 2008 August 14, 2008
