HomeMy WebLinkAboutC07-374 EC Board of Social ServicesAGREEMENT BETWEEN
THE EAGLE COUNTY BOARD of SOCIAL SERVICES
AND
THE COUNTY OF EAGLE, STATE OF COLORADO
THIS AGREEMENT made this 18th day of December, 2007 by and between the Eagle County
Board of Social Services, hereinafter "Board of Social Services" and the County of Eagle, State
of Colorado, a body corporate and politic, hereinafter "Contractor."
WITNESSETH:
Whereas, County, through its Department of Health and Human Services ("HHS"), works to
promote the health, safety and welfare of County residents of all ages; and
Whereas, among the services County provides in order to promote such health, safety and
welfare are services that promote two parent families and prevent out -of -wedlock pregnancies;
and
Whereas, the use of providers of such services enhances the ability of the County to promote
such health, safety and welfare; and
Whereas, Contractor is a provider of such services and wishes to contract with the Board of
Social Services to provide such services to County residents in need thereof.
Now, therefore, in consideration of the foregoing premises and the following promises, County
and Contractor enter into this Agreement.
I. SCOPE:
The Contractor will provide services that promote two parent families and prevent out -of -
wedlock pregnancies. The target population is families who are pregnant or have children under
the age of five. Services will include: family goal setting and communication skills; parenting
skills; child development skills; family health knowledge; community services access. Services
will be provided in accordance with the family and child service plans developed with families.
Service methodologies include: home visitation, parenting groups, and parent support activities.
II. TERM:
This Agreement shall commence on July 1, 2007 and shall end on June 30, 2008.
III. COMPENSATION:
The maximum amount of reimbursement under this agreement is $ 146,973.
Reimbursement will be based on documented, actual expenses for the services delineated in
Attachment A, attached hereto and incorporated herein by this reference.
IV. TERMINATION:
Either party shall have the right to terminate this Agreement with or without cause at any time by
giving the other party ten (10) days prior written notice of termination. Upon such termination
any unexpended funds shall be returned to the Board of Social Services. In addition, any funds
not properly expended according to project objectives shall be returned by Contractor to the
Board of Social Services. Upon termination, the Contractor shall be entitled to compensation for
services performed prior to such termination, and both parties shall be relieved of any and all
duties and obligations under this Agreement.
V: PROHIBITIONS ON PUBLIC CONTRACT FOR SERVICES
A. The Contractor shall not knowingly employ or contract with an illegal alien to perform work
under the public contract for services; or enter into a contract with a subcontractor that fails to certify
to the contractor that the subcontractor shall not knowingly employ or contract with an illegal alien
to perform work under the public contract for services.
B. The Contractor shall verify or attempt to verify through participation in the Basic Pilot
Verification program, as administered by the United States Department of Homeland Security, that
the Contractor does not employ any illegal aliens. If the Contractor is not accepted into the Basic
Pilot Verification Program prior to entering into a public contract for services, the contractor shall
apply to participate in the Program every three months until the contractor is accepted or the public
contract for services has been completed, whichever is earlier. Information on applying for the Basic
Pilot Verification Program can be found at: htips://www.vis-dhs.com\employerregistration
C. The Contractor shall not use the Basic Pilot Verification Program procedures to undertake pre-
employment screening of job applicants while the public contract for services is being performed.
D. If the Contractor obtains actual knowledge that a Subcontractor performing work under the
public contract for services knowingly employs or contracts with an illegal alien, the Contractor shall
be required to:
1. Notify the Subcontractor and the County within three days that the Contractor has actual
knowledge that the Subcontractor is employing or contracting with an illegal alien; and
2. Terminate the Subcontract with the Subcontractor if within three days of receiving
the notice required pursuant to subparagraph (i) of the paragraph (d) the Subcontractor
does not stop employing or contracting with the illegal alien; except that the Contractor
shall not terminate the contract with the Subcontractor if during such three days the
Subcontractor provides information to establish that the Subcontractor has not knowingly
employed or contracted with an illegal alien.
3. The Contractor shall comply with any reasonable request by the Department of Labor
and Employment made in the course of an investigation that the department is undertaking
pursuant to its authority.
4. If a Contractor violates these prohibitions, the County may terminate the contract for a
breach of the contract. If the contract is so terminated, the Contractor shall be liable for
actual and consequential damages to the County.
VI. CONTRACTOR'S DUTIES:
The Contractor shall comply with the following requirements:
A. All funds received by Contractor under this Agreement shall be expended solely for the
purpose for which granted, and any funds not so expended, including funds lost or diverted for
other purposes, shall be returned to the Board of Social Services.
B. Contractor, through the Eagle County Health & Human Services, shall maintain adequate
financial and programmatic records for reporting to the Board of Social Services. The Contractor
shall maintain all records pertaining to this Agreement for a minimum of three years and may be
subjected to an audit by federal, state or county auditors or their designees, as requested. If an
auditor discovers misuse of funds, the Contractor shall return said misused funds to the Board of
Social Services. The Contractor hereby authorizes the Board of Social Services to perform audits
or to make inspections during normal business hours upon 48 hours notice to Contractor, for the
purpose of evaluating performance under this Agreement. The Contractor will allow access to
and cooperate with authorized Health & Human Services representatives in the observation and
evaluation of the program and records. The Contractor shall have the right to dispute any claims
of misuse of funds and seek an amicable resolution with the Board of Social Services.
C. Contractor, through the Eagle County Health & Human Services, shall provide quarterly
reports concerning services under this Agreement. This report shall include the -number of
families participating in each of the service methodologies; the ages of the children; the number
of home visits, parenting groups; and parent support activities. An annual report shall provide
information on the outcomes achieved by parents and children participating in the program.
D. Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section
504, Rehabilitation Act of 1973 concerning discrimination on the basis of race, color, sex, age,
religion, political beliefs, national origin, or handicap.
E. Contractor shall safeguard information and confidentiality of the child and the child's family
in accordance with rules of the Colorado Department of Human Services and Eagle County
Health & Human Services, and the Health Information Privacy and Accountability Act.
F. The Contractor will notify Eagle County Health & Human Services immediately of all reports
of suspected child abuse or neglect involving the Contractor, including, but not limited to,
employees, volunteers and clients. Health & Human Services contractors are considered to be
mandatory reporters for suspected child abuse and neglect and are to make those reports directly
to Youth & Family Services - (970) 328-8840.
G. Contractor shall comply with all federal and state rules, regulations, laws and requirements
concerning restrictions on providing public benefits to persons who are not lawfully present in
the United States. Contractor's work involves the provision of service or support to applicants
for public benefits, and therefore, Contractor must verify the lawful presence of all applicants
prior to utilizing County funds to provide said service or support. Lawful presence must be
verified by 1) requiring production of a Colorado license or ID card, an ID card issued by the US
military or coast guard, or a Native American tribal document; and 2) requiring the applicant to
affirm lawful presence by signing the affidavit attached as Exhibit A. The original verification
affidavit must be maintained by the Contractor. All copies of the verification affidavit must be
certified by the Contractor as being a true and correct copy of the original document. If the
applicant is under the age of 18, Contractor should request a copy of the applicant's birth
certificate, or should work with the applicant and his/her parents to obtain a copy of the birth
certificate.
H. The Contractor shall comply with all applicable rules and laws governing eligibility for
services and allowable costs under the Colorado WORKS/TANF program. The Contractor will
provide information to all TANF eligible participants on the following:
Food Stamps - Every participant must be informed that they are categorically eligible to receive
at least some services and should be referred to Eagle County Health & Human Services for more
information on application for benefits.
Medicaid - Every participant must be informed that they may be eligible and should be referred
to Eagle County Health & Human Services for more information on application for benefits.
Disabilities and other Barriers - The Contractor must inform participants that they can visit the
Eagle County Health & Human Services offices to receive an assessment and appropriate
services that may better work with their disabilities or other barriers.
Appeal Rights - The Contractor must provide participants with notice of their right to appeal to
the Eagle County Department of Health & Human Services. The Contractor will keep a record
of all participants served for documentation in case of an appeal.
VII. NOTICE:
Any notice required under this Agreement shall be given in writing by registered or certified
mail; return receipt requested which shall be addressed as follows:
BOARD OF SOCIAL SERVICES:
Eagle County Health & Human Services
Post Office Box 660
Eagle, CO 81631
THE CONTRACTOR:
Early Childhood Services - HHS
Eagle County Government
P.O. Box 850
Eagle, CO 81631
Notice shall be deemed given three (3) days after the date of deposit in a regular depository of the United States
Postal Service.
VIII. ASSIGNMENT:
The Contractor shall not assign any of its rights or duties under this Agreement to a third party
without the prior written consent of the Board of Social Services. Any assignment without the
prior written consent of the Board of Social Services shall cause this Agreement to terminate.
IX. MODIFICATION:
Any revision, amendment or modification to this Agreement, shall only be valid if in writing and
signed by all parties.
X. MISCELLANEOUS:
A. This Agreement shall be binding upon and inure to the benefit of the Contractor and the
Board of Social Services and their respective heirs, legal representatives, executors,
administrators, successors and assigns. Neither party may assign or delegate any of its rights or
obligations hereunder without first obtaining the written consent of the other party.
B. Invalidity or unenforceability of any provision of this Agreement shall not affect the other
provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable
provision was omitted.
C. Contractor shall comply at all times and in all respects with all applicable federal, state and
local laws, resolutions, and codes.
D. Notwithstanding anything to the contrary contained in this Agreement, County shall have no
obligations under this Agreement after, nor shall any payments be made to Contractor in respect
of any period after, December 31 st of the calendar year of the Term of this Agreement, without
an appropriation therefore by County in accordance with a budget adopted by the Board of
County Commissioners in compliance with the provisions of Article 25, Title 30 of the Colorado
Revised Statutes, the Local Government Budget Law (C.R.S. 29-1-101 et.seq.) and the TABOR
Amendment (Colorado Constitution, Article X, Sec. 20).
E. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and
venue for any suit, right or cause of action arising under, or in connection with this Agreement
shall be exclusive in Eagle County, Colorado.
F. This Agreement supersedes all previous communications, negotiations and/or agreements
between the respective parties hereto, either verbal or written, and the same not expressly
contained herein are hereby withdrawn and annulled. This is an integrated agreement and there
are no representations about any of the subject matter hereof except as expressly set forth in this
Agreement.
G. This Agreement does not, and shall not be deemed or construed to, confer upon or grant to
any third party or parties any right to claim damages or to bring any suit, action or other
proceeding against either. Contractor or County because of any breach hereof or because of any of
the terms, covenants, agreements and conditions herein.
H. Contractor certifies that it has read the Agreement, understands each and every term and the
requirements set forth herein, and agrees to comply with the same.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first set
forth above. The parties hereto have signed this Agreement in triplicate. Two counterparts have
been delivered to Board of Social Services and one to the County.
COUNTY OF EAGLE, STATE OF COLORADO
By and T gh Its Board of Social Services
By:
" uChairman
oc� Am r
ATTEST:
to the
.1'1014n�
CONTRACTOR:
COUNTY OF EAGLE, STATE OF COLORADO
By and Through Its Board of County Commissioners
By: —(
Am coni, Chairman
Exhibit A
I, , swear or affirm under the penalty of perjury under the laws of
the State of Colorado that (check one):
I am a United States Citizen
I am a Permanent Resident of the United States, or
I am lawfully present in the United States pursuant to Federal law.
I understand that this sworn statement is required by law because I have applied for a public
benefit. I understand that state law requires me to provide proof that I am lawfully present in the
United States prior to receipt of this public benefit. I further acknowledge that making a false,
fictitious, or fraudulent statement or representation in this sworn affidavit is punishable under the
criminal laws of Colorado as perjury in the second degree under Colorado Revised Statute § 18-8-
503 and i 1 constitute a separate criminal offense each time a public benefit is fraudulently
received.
\0.1% ��-
Signatur Date
Eagle County Health & Human Services
Early Childhood Services
TANF Community Investment Grant Program Description
TANF Goals Addressed:
➢ promoting two parent families
➢ reducing out of wedlock pregnancies
Target Population:
Families who are pregnant or have children under the age of five.
Teen parents who are enrolled in school.
Attachment A
Services Provided:
➢ family goal setting and communication skill building
➢ parenting skill development
➢ child development skill building
➢ family health information
➢ community services information and access to community resources.
Service Methodologies:
➢ Home visitation
➢ Parenting support activities; parent-child socialization; community field trips;
Information from community self-sufficiency and health programs.
➢ Parenting groups
Service Units:
Home Visitation: 60-90 minute in-home sessions providing parenting information and
support over a period of six to 12 months
Parent support activities: Monthly two hour programs that build parent connections with
the community and with other parents participating in Home Visitation services.
Intensive Parenting groups: a 12 week series of 120 minute parenting sessions.
Estimated numbers of families to be served: 104 families with children under the age of 5.
> Home Visitation and parent support activities: 20 families $ 26,325
> Home Visitation and parent support activities: 40 teen families $ 97,560
> Parenting groups: 24 families $23,088
Total Reimbursable Cost $146,973
