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HomeMy WebLinkAboutC07-359 CDPHEDEPARTMENT OR AGENCY NAME COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT DEPARTMENT OR AGENCY NUMBER FLA CONTRACT ROUTING NUMBER 08 FLA 00635 CONTRACT AMENDMENT 1 THIS AMENDMENT, made this 23rd day of October. 2007. by and between the State of Colorado for the use and benefit of the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246, hereinafter referred to as "the State"; and, BOARD OF COUNTY COMMISSIONERS OF EAGLE COUNTY, (A Political Subdivision of the state of Colorado), whose address or principal place of business is P O Box 850, Eagle, Colorado 81631. hereinafter referred to as "the Contractor". FACTUAL RECITALS Authority exists in the Law and Funds have been budgeted, appropriated, and otherwise made available and a sufficient unencumbered balance thereof remains available for payment; and Required approval, clearance, and coordination has been accomplished from and with all appropriate agencies; and The parties entered into a contract dated 4/20/2007, for Family Planning Services. The purpose for this amendment is described below. The State promises to increase the amount of funds to be paid to the Contractor by Nine Hundred Nine Dollars 909.00 during the current term of the Original Task Order Contract in exchange for the promise of the Contractor to perform the increased work under the Original Task Order Contract. The State is adding a Funding Letter to the Original Task Order Contract. NOW THEREFORE, it is hereby agreed that 1. Consideration for this amendment to the original contract, 08 FLA 00060, PO FLA FHS0800060, dated 4/20/2007 consists of the payments which shall be made pursuant to this amendment and the promises and agreements herein set forth. 2. It is expressly agreed by the parties that this amendment is supplemental to the original Contract, referred to as the `original contract," which is, by this reference incorporated herein, that all terms, conditions, and provisions thereof, unless specifically modified herein, are to apply to this amendment as though they were expressly rewritten, incorporated, and included herein. 3. It is agreed the original contract is and shall be modified, altered, and changed in the following respects only: a. The maximum amount payable by the State for the work to be performed by the Contractor during this current term is increased by Nine Hundred Nine Dollars ($909.00) for an amended total financial obligation of the State of FIFTY-FIVE THOUSAND THIRTY-ONE DOLLARS ($55.031.001. The revised Budget is incorporated herein by this reference and identified as Page 1 of 3 Attachment B-2. The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original Task Order Contract are reaffirmed. b. There shall be a new paragraph #7 added to Exhibit A to read as follows: 7. The state may allocate more or less funds available on this contract using a Funding Letter substantially equivalent to Exhibit G and bearing the approval of the State Controller or his designee. The funding letter shall not be deemed valid until it shall have been approved by the State Controller or his designee. c. There shall be anew paragraph #14 added to Exhibit B to read as follows: 14. The contractor shall use the increased funding by December 31, 2007 to purchase efficacious methods of contraception, including one or more of the following Evra, Nuvaring, Depo Provera, Implanon, IUDs and/or oral contraceptives. Male reproductive health services grant to be used for screening males of any age for chlamydia and for treating any males testing positive as well as their partners. The contractor shall keep a separate file of all invoices paid with these funds, as back up, in the event of an audit of the utilization of this supplemental funding. 4. The effective date of this amendment is upon approval of the State Controller or November 26, 2007, whichever is later. 5. Except for the "Special Provisions", in the event of any conflict, inconsistency, variance, or contradiction between the provisions of this amendment and any of the provisions of the original contract, the provisions of this amendment shall in all respects supersede, govern, and control. The "Special Provisions" shall always be controlling over other provisions in the contract or amendments. The representations in the Special Provisions concerning the absence of bribery or corrupt influences and personal interest of State employees are presently reaffirmed. 6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. Page 2 of 3 IN WITNESS WHEREOF, the parties hereto have executed this amendment on the day first above written. CONTRACTOR: BOARD OF COUNTY COMMISSIONERS OF EAG OUNTY (A Po dQUdbdivision of the state of Colorado) *By: hfame. Title: FEIN: 84-6000762 ATTEST: If the Contractor is a corporation or governmental entity, then an attestation is required. oQ fJ`�8 (Seal, if availaby 1, By: City, City and Cobnty, County, Special District, or Town Clerk or STATE: STATE OF COLORADO Bill Ritter, Jr. Governor By: For the Executive Director DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT PROGRAM APPROVAL: By: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 2430-202 requires that the State Controller approve all state contracts. This limited amendment is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for goods and/or services provided. By: Date: STATE CONTROLLER Leslie M. Shenefelt Page 3 of 3 Attachment B-2 Eagle Title X federal funding from the United States government (HHS CFDA# 93.217 FP Services) provides: $ 34,788.00 for ROUTINE FAMILY PLANNING services $ - for STERILIZATION services $ 2,000.00 for CHLAMYDIA TESTING services $ 36,788.00 Total Title X Funding All federal funds must be fully expended by December 31, 2007. State of Colorado funding provides: $ 18,243.00 for ROUTINE FAMILY PLANNING services $ - for STERILIZATION services $ 18,243.00 Total State of Colorado Funding All State funds must be fully expended by June 30, 2008. $ 55,031.00 Total Current Award Family planning services target clients: 600 Page 1 of 1 Exhibit G SAMPLE FUNDING LETTER Date: State Fiscal Year: TO: (contractor's name here) SUBJECT: Funding Letter No. In accordance with Exhibit A, Paragraph 7 of contract routing number , between the State of Colorado Department of Public Health and Environment, Prevention Services Division and (contractor's name) covering the period of (contract start date) through (contract end date), the undersigned commits the following funds to the contract: The amount of funds available and specified in Paragraph is (increased/decreased) by ($ amount of change) to a new total funds available of ($_I to satisfy orders under the contract. Paragraph is hereby modified accordingly. This funding letter does not constitute an order for services under this contract. This funding letter is effective upon approval by the State Controller or such assistant as he may designate. APPROVALS: State of Colorado: Bill Ritter, Jr., Governor By: Date: For the Executive Director Colorado Department of Public Health and Environment By: Date: For the Prevention Services Division ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for goods and/or services provided. By: Date: State Controller Leslie M. Shenefelt Page 1 of 1 Date Issued: February 10, 2003