HomeMy WebLinkAboutC07-341 IGA Pitkin CountyA RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN
COUNTY, COLORADO AUTHORIZING PITKIN COUNTY TO ENTER INTO AN
INTERGOVERNMENTAL AGREEMENT WITH EAGLE COUNTY FOR THE 2007-
2009 SEASON OF SNOW REMOVAL IN THE FRYING PAN VALLEY
RESOLUTION 2007
Recitals
1. Since 1997 Pitkin County has maintained all of the Frying Pan Road and Eagle
Thomasville Road through an Intergovernmental Agreement with Eagle County; with
Eagle County reimbursing Pitkin County for costs incurred; and
2. Both counties believe they can more efficiently maintain the roads by working together,
and have purposed an agreement to set forth the respective responsibilities and
obligations of each county regarding the maintenance of the these roads in winter
months; and
The BOCC has determined that it is in the best interests of the citizens of Pitkin County
and Eagle County living in the Frying Pan Valley to extend this Intergovernmental
Agreement and desires to accept the Intergovernmental Agreement pursuant to the terms,
requirements and conditions contained in that Agreement; and
4. The BOCC is authorized to enter into this Intergovernmental Agreement pursuant to inter
ali C.R.S. §29-1-201 et. seg_ and Article XIV, Section 10 of the Colorado Constitution.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF PITKIN COUNTY, COLORADO, that the Board approves the
attached Intergovernmental Agreement with Eagle County which outlines the requirements and
conditions for snow removal in the Frying Pan Valley and authorizes the Chair to execute the
necessary documents.
INTRODUCED, FIRST READ, AND SET FOR PUBLIC HEARING ON THE 26th DAY
OF SEPTEMBER, 2007
NOTICE OF PUBLIC HEARING PUBLISHED IN THE WEEKEND EDITION OF THE
ASPEN TIMES ON ?, Dt' 1
DAY OF. lwq T ,.,LV2007.
APPROVED UPON SECOND READING AND PUBLIC HEARING ON THE 10th DAY
OF OCTOBER 2007.
PUBLISHED AFTER ADOPTION IN THE WEEKEND EDITION OF THE ASPEN
TIMES ON THEe DAY OF a £'2 2007.
A17TE I / I BOARD OF COUNTY COMMISSIONERS
OF PITMN COUNT C LORADO
U
Jeana Jones Date Michael M. Owsley, Chair
Depx Clerk Chair
APPROVED AS TO FORM:
_, � ,_... ( •h�G'-✓fib• a� •��
John M. Ely Date Hilary le cher Date
County A ey County Mhnager
INTERGOVERNMENTAL AGREEMENT BETWEEN THE COUNTIES OF PITKIN
AND EAGLE FOR THE SNOW REMOVAL IN THE FRYING PAN VALLEY
PARTIES
TLTIS INTERGOVERNMENTAL AGREEMENT, ("Agreement") is made this./D�day of
S*=r',2007, by and between the BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY ("Pitkin County") and the BOARD OF COUNTY COMMISSIONERS .
OF EAGLE COUNTY ("Eagle County").
RECITALS
1. The Counties are duly constituted governmental entities governed by boards elected
by the qualified electors of each, both of which are located in Colorado; and
2. Previous years Pitkin County maintained all of the Frying Pan Road and Eagle
Thomasville Road through an Intergovernmental Agreement with Eagle County with Eagle
County reimbursing Pitkin County for costs incurred; and
3. The Counties believe they can more efficiently maintain the Frying Pan Valley roads
by working together; and
4. The purpose of this Agreement is to set forth the respective responsibilities and
obligations of the Counties regarding the maintenance of the Frying Pan Valley County
Roads in winter months; and
5. The Counties have determined that it is in the best interests of the citizens of Pitkin
County and Eagle County residing in the Frying Pan Valley to extend this Agreement.
6. This Agreement is entered in to pursuant to inter alfa, C.R.S. §29-1-201 et sea. and
Article XIV, Section 10 of the Colorado Constitution.
AGREEMENT
NOW THEREFORE, for and in consideration of the mutual covenants and agreements of
the parties and other good and valuable consideration, the adequacy and sufficiency of
which is hereby acknowledged, the parties agree as follows:
1. Beginning approximately November through approximately April; the Pitkin County
Road and Bridge Department shall be physically responsible for snow removal and rock
and debris removal associated with the snow removal in the Frying Pan Valley, which
includes the Frying Pan Road and the North Fork Road, and the Eagle -Thomasville Road.
Reimbursement by Eagle County for Pitkin County's costs shall be only as provided in this
Agreement.
2. The Eagle/Thomasville Road shall be plowed by Pitkin County Road & Bridge.
Pitkin County will invoice Eagle County bi-annually for 30% of the cost of snow removal.
This is based on ownership mileage of the maintained portion of road.
3. Pitkin County shall be responsible for the removal of any isolated rock fall occurring
on any of the Frying Pan Valley roads. In the event of a large debris problem on the Frying
Pan Valley roads, Eagle County shall assist Pitkin County in the removal effort. Eagle
County will reimburse Pitkin County for all equipment time and man-hours used in the rock
fall removal at the same rates as assigned for snow removal.
4. Eagle County will reimburse Pitkin County for man hours and equipment time for
snow removal on the 19 mile Eagle County portion of the Frying Pan Road at an hourly rate
of $65.00. This rate is calculated by adding the hourly wage ($30.00) of an equipment
operator to the hourly cost for operation of the tandem plow truck with wing ($35.00).
Should the equipment operator exceed 40 hours per week, the hourly wage will increase to
$45.00, (which accounts for time and one half), raising the total hourly cost of snow
removal to $80.00. Pitkin County shall invoice Eagle County bi-annually for man-hours,
equipment and materials. Eagle County shall remit payment to Pitkin County within 30
days of receipt of invoice.
5. Eagle County shall reimburse Pitkin County for sanding material used on the 19 mile
Eagle County portion of the Frying Pan Road. The cost of sanding material is
approximately $19.50 per ton, and shall be included in the invoice described in paragraph 4,
with the same payment terms applied.
6. Eagle County shall stage a grader at the Thomasville/Meredith Fire Station. Pitkin
County will use the grader in snow removal operation for the Eagle/Thomasville Road.
Pitkin County shall be responsible for fueling the grader and for maintenance of the
lubricating fluid levels in the grader.
7. This Agreement may be changed or modified only in writing by an agreement
approved by the respective Boards and signed by the authorized Directors of the Road and
Bridge Departments for each County.
8. Should one or more sections or provisions of this Agreement be judicially adjudged
invalid or unenforceable, such judgment shall not affect, impair or invalidate the remaining
provisions of this Agreement, the intention being that the various sections and provisions
hereof are severable.
9. This Intergovernmental Agreement shall remain in effect for two years from the date
of execution. The Counties reserve the right to cancel this Agreement for unsatisfactory
performance or lack of services by either party, or for unavailability of budgeted fields for
the services, as determined by the County Manager. Cancellation shall occur by giving
written notice of at least thirty (30) days, by first class registered mail at the following
addresses:
Pitkin County Board of County Commissioners
c/o Pitkin County Manager
530 East Main Street, Suite 302
Aspen, Colorado 81611
Eagle. County Board of County Commissioners
c/o Eagle County Manager
P. O. Box 250
Eagle, Colorado 81631
The foregoing Intergovernmental Agreement is approved by the Board of County
CMissioners of Pitkin County at its regular meeting held on the /d't day of
�`6 2007, and by the Board of County Commissioners of Eagle County at its
regular meeting held on the day of . 2007.
BOARD OF COUNTY COMMISSIONERS
OF PITKIN COUNTY, COLORADO
/ ATTEST:
A0 -le -o7 By:
4C1kof the Boaz Date Michael M. Owsley, Chair /0-/O -&' 7
ATTEST:
r
Clerk to the Board
Brad Higgi s Date
Director
Eagle County Road & Bridge
BOARD OF COUNTY COMMISSIONERS
OF EAGLE COUTY, COLORADO
Temple Glass' r ! Date
Deputy Director/Asset Division
Pitkin County Public Works