HomeMy WebLinkAboutC07-305 Early Childhood PartnersAGREEMENT BETWEEN EAGLE COUNTY
AND
EARLY CHILDHOOD PARTNERS
This Agreement ("the Agreement'), made this 9th day of October, 2007, between Eagle County,
Colorado ("County") and Early Childhood Partners ("Contractor"),
WITNESSETH:
Whereas, County, through its Department of Health and Human Services ("HHS"), works to
promote the health, safety and welfare of County residents of all ages; and
Whereas, among the services the County provides in order to promote such health, safety and
welfare are services that enhance the quality of early care and development; and
Whereas, the use of outside providers of such services enhances the ability of the County to
promote such health, safety and welfare; and
Whereas, Contractor is a provider of such services and wishes to contract with County to provide
such services to County residents in need thereof.
Now, therefore, in consideration of the foregoing premises and the following promises, County
and Contractor enter into this Agreement.
Article I: SCOPE
Contractor shall provide services to improve the quality of early care and learning programs for
children under the age of nine and their families in Eagle County, specifically:
➢ Outreach and engagement of licensed child care providers in the Eagle Valley portion
of Eagle County to participate in the Eagle County Early Care and Learning Coaching
program.
➢ Recommendation of criteria for selection of classrooms, and licensed programs to
participate in the 2007-2008 school year Eagle County Early Care and Learning
Coaching program. (attached)
➢ Completion of a participation agreement with participating licensed programs which
clarifies mutual responsibilities.
➢ Socio -emotional screening of up to 70 children enrolled in the School District Head
Start program within 45 days of start of program.
➢ Level One : Up to 60 direct service hours/classroom of on-site early childhood
coaching and quality improvement services in 1 classroom within a licensed child
care center in the Eagle Valley portion of Eagle County during the 2007-08 school
year to improve classroom Environmental Rating or Qualistar scores by 25 %.
y Level Two: Up to 60 direct service hours/classroom of on-site early childhood
coaching and quality improvement services in 4 classrooms within licensed child care
centers in the Eagle Valley portion of Eagle County during the 2007-08 school year to
improve classroom Environmental Rating or Qualistar scores by 25 %.
➢ Head Start Support: up to 45 direct service hours/classroom of on-site early childhood
coaching and quality improvement services in 12 Headstart classrooms in the Eagle
County School District during the 2007-08 school year to improve classroom
Environmental Rating or Qualistar scores by 25 %.
Reporting regarding quality improvement outcomes of participating programs -
)0, Recommendations to the County for any quality improvement grants for participating
programs.
The selection of participating programs/classrooms for this agreement will be mutually agreed
upon by the County and the Contractor.
Service Description and Criteria;
I. The Contractor will employ evidence based practices and utilize evaluators and coaches
who are qualified to provide early childhood coaching and consultation services.
2. A system for licensed child care programs to apply for participation in early care and
learning services under this program will be developed by the Contractor in conjunction
with the County.
3. Individualized program plans for early childhood coaching and consultation will be
developed by the Contractor in conjunction with licensed child care programs. These plans
will be based on Environmental Rating Scales or Qualistar Ratings completed under the
aegis of the RRR Child Care pilot quality improvement program and will be documented in
a written plan for service.
4. Service strategies for early childhood coaching and consultation may include:
Completion of assessment instruments.
y Teacher training and coaching in parent involvement methods.
Child social -emotional group modeling for teachers.
y Teacher training and coaching to improve learning environments and early
childhood education methods.
➢ Program administration consultation.
Coaching of early childhood programs in referral of children and families to
community resources.
Evaluation of program effectiveness will include:
y the numbers of children, parents, and teachers participating in services by program.
y the level of effort provided by the Contractor for each program.
a post -service comparison of program plans with services implemented.
A changes in childhood and family indicators as a result of services implemented.
changes in program and staff indicators as a result of services implemented.
Article II: TERM
This Agreement shall commence on September 1, 2007 and shall terminate on June 30, 2008.
Article III: COMPENSATION
A. The County agrees to compensate the Contractor as follows at the rate of $65 per hour.
Reimbursement will only be fur direct service hours. The County will not reimburse for indirect
service hours which include:
➢ preparation and documentation time
Y participation in child protection team meetings or clinical staffings
Y travel time
professional development and supervision/coordination time.
The maximum amount eligible for reimbursement under this agreement is $ 49,128.
B. If, prior to payment of compensation or reimbursement for services but after submission to
County of a request therefor by Contractor, County reasonably determines that payment as
requested would be improper because the services were not performed as prescribed by the
provisions of this Agreement, the County shall have no obligation to make such payment. If, at
any time after or during the Term or after termination of this Agreement as hereinafter provided
or expiration of this Agreement, County reasonably determines that any payment theretofore paid
by County to Contractor was improper because the services for which payment was made were
not performed as prescribed by the provisions of this Agreement, then upon written notice of such
determination and request for reimbursement from County, Contractor shall forthwith return such
payment to County. Upon termination of this Agreement as hereinafter provided or expiration of
the Term, any unexpended funds advanced by County to Contractor shall forthwith be returned to
County.
Article IV: PROHIBITIONS ON PUBLIC CONTRACT FOR SERVICES:
A. The Contractor shall not knowingly employ or contract with an illegal alien to perform work under
the public contract for services; or enter into a contract with a subcontractor that fails to certify to the
contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under the public contract for services.
B. The Contractor shall verify or attempt to verify through participation in the Basic Pilot Verification
program, as administered by the United States Department of Homeland Security, that the Contractor
does not employ any illegal aliens. If the Contractor is not accepted into the Basic Pilot Verification
Program prior to entering into a public contract for services, the contractor shall apply to participate
in the Program every three months until the contractor is accepted or the public contract for services
has been completed, whichever is earlier. Information on applying for the Basic Pilot Verification
Program can be found at:
C. The Contractor shall not use the Basic Pilot Verification Program procedures to undertake pre-
employment screening of job applicants while the public contract for services is being performed.
D. If the Contractor obtains actual knowledge that a Subcontractor performing work under the
public contract for services knowingly employs or contracts with an illegal alien, the Contractor shall
be required to:
1. Notify the Subcontractor and the County within three days that the Contractor has actual
knowledge that the Subcontractor is employing or contracting with an illegal alien; and
2. Terminate the Subcontract with the Subcontractor if within three days of receiving the
notice required pursuant to subparagraph (i) of the paragraph (d) the Subcontractor does
not stop employing or contracting with the illegal alien; except that the Contractor shall
not terminate the contract with the Subcontractor if during such three days the
Subcontractor provides information to establish that the Subcontractor has not knowingly
employed or contracted with an illegal alien.
3. The Contractor shall comply with any reasonable request by the Department of Labor
and Employment made in the course of an investigation that the department is undertaking
pursuant to its authority.
4. If a Contractor violates these prohibitions, the County may terminate the contract for a
breach of the contract. If the contract is so terminated, the Contractor shall be liable for
actual and consequential damages to the County.
Article V. TERMINATION
County may terminate this Agreement at any time and for any reason or no reason upon written
notice to Contractor specifying the date of termination, which date shall be not less than ten (10)
days from the date of the notice. In the event Contractor files for bankruptcy or is declared
bankrupt or dissolves, County may declare in writing that this Agreement is terminated, and all
rights of Contractor and obligations of County, except for payment of accrued but unpaid fees
and expenses, shall terminate immediately.
Article VI. CONTRACTOR'S DUTIES
A. All funds received by Contractor under this Agreement shall be or have been expended solely
for the purpose for which granted, and any funds not so expended, including funds lost or
diverted for other purposes, shall be returned to County.
4
B. Contractor shall maintain, for a minimum of 3 years, adequate financial and programmatic
records for reporting to County on performance if its responsibilities hereunder. Contractor shall
be subject to financial audit by federal, state or county auditors or their designees. Contractor
authorizes County to perform audits or to make inspections during normal business hours, upon
48 hours notice to Contractor, for the purpose of evaluating performance under this Agreement.
Contractor shall cooperate fully with authorized HHS representatives in the observation and
evaluation of the program and records. Contractor shall have the right to dispute any claims of
misuse of funds and seek an amicable resolution with County.
C. In rendering its services hereunder, Contractor shall comply with the highest standards of
customer service to the public. Contractor shall provide appropriate supervision of its employees
to ensure the maintenance of these high standards of customer service and professionalism, the
performance of such obligation to be determined at the sole discretion of County. In the event
that County finds these standards of customer service are not being met by Contractor, County
may terminate this Agreement, in whole or in part, upon ten (10) days notice to the Contractor.
D. Contractor shall comply with all applicable federal, state and local rules, regulations and laws
governing services of the kind provided by Contractor under this Agreement. Contractor shall be
solely responsible for ensuring proper licensing and credentialing of those providing services
under this Agreement.
E. The County requires periodic written reports concerning services under this Agreement.
Contractor shall provide the County with an assessment and service plan within thirty (30) days of
selection of a participating classroom/program. This plan shall include the identified areas for
coaching and mentoring, including specific objectives for improvement. Quarterly or trimester
reports will include the number of classrooms participating, number of children enrolled in those
classrooms, and interim information on the progress of the service plans. The final report on
services provided as specified under Article I: Scope of this Agreement will be due to the County
by June 15, 2007. Reimbursement for services relating to the service plan is subject to the timely
receipt of written assessment, service plan, and reports.
F. Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section
504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age,
religion, political beliefs, national origin, or handicap.
G. Contractor shall assure that the service described herein is provided to the County at a cost not
greater than that charged to other persons in the same community.
H. Contractor shall safeguard information and confidentiality of the child and the child's family in
accordance with rules of the Colorado Department of Human Services and Eagle County Health
and Human Services, and the Health Information Privacy and Accountability Act.
G. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and
venue for any suit, right or cause of action arising under, or in connection with this Agreement
shall be exclusive in Eagle County, Colorado.
H. This Agreement supersedes all previous communications, negotiations and/or agreements
between the respective parties hereto, either verbal or written, and the same not expressly
contained herein are hereby withdrawn and annulled. This is an integrated agreement and there
are no representations about any of the subject matter hereof except as expressly set forth in this
Agreement.
1. This Agreement does not, and shall not be deemed or construed to, confer upon or grant to any
third party or parties any right to claim damages or to bring any suit, action or other proceeding
against either Contractor or County because of any breach hereof or because of any of the terms,
covenants, agreements and conditions herein.
J. Contractor certifies that it has read the Agreement, understands each and every term and the
requirements set forth herein, and agrees to comply with the same.
In Witness Whereof, County and Contractor have executed this Agreement in triplicate on the
date set forth above. Two counterparts have been delivered to County and one to Contractor.
COUN F EAGLE, STATE OF COLORADO
By J&h s Board of County Commissioners
By: `
oni, Chairman
ATTEST:
{
Clerk to the Bountyers
i
CONTRACTOR: Early Childhood Partners
By:
