No preview available
HomeMy WebLinkAboutC07-167 CDPHEDEPARTMENTOF PUBLIC HEALTH AND ENVIRONMENT ROUTING NO. 08 FAA 00065 APPROVED TASK ORDER CONTRACT — WAIVER #154 This Task Order Contract is issued pursuant to Master Contract made on 01/23/2007, with routing number 08 FAA 00016 STATE: State of Colorado for the use & benefit of the Department of Public Health and Environment Office of Local Liaison Public Health Nursing Services Program 4300 Cherry Creek Drive South Denver, Colorado 80246-1530 TASK ORDER MADE DATE: 04/09/07 PO/SC ENCUMBRANCE NUMBER: PO FAA OLL08000065 TERM: This Task Order shall be effective upon approval by the State Controller, or designee, or on 07/01/2007, whichever is later. The Task Order shall end on 06/30/2008. PRICE STRUCTURE: Quarterly PROCUREMENT METHOD: Exempt BID/RFP/LIST PRICE: AGREEMENT NUMBER: Not Applicable LAW SPECIFIED VENDOR STATUTE: Not Applicable STATE REPRESENTATIVE: Karen O'Brien Department of Public Health and Environment Office of Local Liaison Public Health Nursing Services Program 4300 Cherry Creek Drive South Denver, CO 80246-1530 CONTRACTOR: Board of County Commissioners of Eagle County 551 Broadway Eagle, CO 81631 CONTRACTOR ENTITY'IYPF.: Colorado Political Subdivision CONTRACTOR FEIN OR SOCIAL SECURITY NUMBER: 846000762 BILLING STATEMENTS RECEIVED: Not Applicable STATUTORY AUTHORITY: Not Applicable CONTRACT PRICE NOT TO EXCEED: $75,809.00 S'TAT'E FUNDING DOLLARS: $75,809.00 MAXIMUM AMOUNTAVAILABLE PER FISCAL YEAR: FY 08: $75,809.00 CONTRACTOR REPRESENTATIVE: Jill Hunsaker Eagle County Health and Human Services PO Box 660 Eagle, CO 81631 SCOPE OF WORK: Utilize the current practice of the Public Health Nursing; use the core public health functions model (assessment, assurance, and policy development) as a framework for organizing, delivering, and evaluating interventions aimed at improving health. Page 1 of 4 EMBIM The following exhibits are hereby incorporated: Exhibit A - Additional Provisions (and its attachments if any - e.g., A 1, A-2, etc.) Exhibit B - Statement of Work and Budget (and its attachments if any - e.g., B-1, B-2, etc.) Exhibit C - Limited Amendment Template for Task Orders GENERAL PROVISIONS The following clauses apply to this Task Order Contract. These general clauses may have been expanded upon or made more specific in some instances in exhibits to this Task Order Contract. To the extent that other provisions of this Task Order Contract provide more specificity than these general clauses, the more specific provision shall control. This Task Order Contract is being entered into pursuant to the terms and conditions of the Master Contract including, but not limited to, Exhibit One thereto. The total term of this Task Order Contract, including any renewals or extensions, may not exceed five (5) years. The parties intend and agree that all work shall be performed according to the standards, terms and conditions set forth in the Master Contract. 2. In accordance with section 24-30-202(1), C.R.S., as amended, this Task Order Contract is not valid until it has been approved by the State Controller, or an authorized delegee thereof. The Contractor is not authorized to, and shall not; commence performance under this Task Order Contract until this Task Order Contract has been approved by the State Controller or delegee. The State shall have no financial obligation to the Contractor whatsoever for any work or services or, any costs or expenses, incurred by the Contractor prior to the effective date of this Task Order Contract. If the State Controller approves this Task Order Contract on or before its proposed effective date, then the Contractor shall commence performance under this Task Order Contract on the proposed effective date. If the State Controller approves this Task Order Contract after its proposed effective date, then the Contractor shall only commence performance under this Task Order Contract on that later date. The initial term of this Task Order Contract shall continue through and including the date specified on page one of this Task Order Contract, unless sooner terminated by the parties pursuant to the terms and conditions of this Task Order Contract and/or the Master Contract. Contractor's commencement of performance under this Task Order Contract shall be deemed acceptance of the terms and conditions of this Task Order Contract. The Master Contract and its exhibits and/or attachments are incorporated herein by this reference and made a part hereof as if fully set forth herein. Unless otherwise stated, all exhibits and/or attachments to this Task Order Contract are incorporated herein and made a part of this Task Order Contract. Unless otherwise stated, the terms of this Task Order Contract shall control over any conflicting terms in any of its exhibits. In the event of conflicts or inconsistencies between the Master Contract and this Task Order Contract (including its exhibits and/or attachments), or between this Task Order Contract and its exhibits and/or attachments, such conflicts or inconsistencies shall be resolved by reference to the documents in the following order of priority: 1) the Special Provisions of the Master Contract; 2) the Master Contract (other than the Special Provisions) and its exhibits and attachments in the order specified in the Master Contract; 3) this Task Order Contract; 5) the Page 2 of 4 Additional Provisions -_Exhibit A, and its attachments if included, to this Task Order Contract; 4) the Scope/Statement of Work - Exhibit B, and its attachments if included, to this Task Order Contract; 6) other exhibits/attachments to this Task Order Contract in their order of appearance. 4. The Contractor, in accordance with the terms and conditions of the Master Contract and this Task Order Contract, shall perform and complete, in a timely and satisfactory manner, all work items described in the Statement of Work and Budget, which are incorporated herein by this reference, made a part hereof and attached hereto as "Exhibit B". The State, with the concurrence of the Contractor, may, among other things, prospectively renew or extend the term of this Task Order Contract, subject to the limitations set forth in the Master Contract, increase or decrease the amount payable under this Task Order Contract, or add to, delete from, and/or modify this Task Order Contract's Statement of Work through a "Limited Amendment for Task Orders" that is substantially similar to the sample form Limited Amendment that is incorporated herein by this reference and identified as Exhibit C. To be effective, this Limited Amendment must be signed by the State and the Contractor, and be approved by the State Controller or an authorized delegate thereof. Upon proper execution and approval, this.Limited Amendment shall become a formal amendment to this Task Order Contract. This contract is subject to such modifications as may be required by changes in Federal or State law, or their implementing regulations. Any such required modification shall automatically be incorporated into and be part of this Task Order Contract on the effective date of such change as if fully set forth herein. 6. The conditions, provisions, and terms of any RFP attached hereto, if applicable, establish the minimum standards of performance that the Contractor must meet under this Task Order Contract. If the Contractor's Proposal, if attached hereto, or any attachments or exhibits thereto, or the Scope/Statement of Work - Exhibit B, establishes or creates standards of performance greater than those set forth in the RFP, then the Contractor shall also meet those standards of performance under this Task Order Contract. Page 3 of 4 IN WITNESS WHEREOF, the State has executed this Task Order Contract as of the day first above written. CONTRACTOR: STATE OF COLORADO: BILL BITTER, JB. GOVERNOR Board of County Commissioners of Eagle County Legal Name of Contracting Entity By For Executive Director 846000762 Department of Public Health and Environment Social Security Number or FEIN I in A -#'A- Lxq 7&Lt- Department Program Approval: Signature ofAuthd9zed Officer 1 -� Print Name &Title of Authorized Officer {�;�v, WSS ar-ci- GOVERNMENTAL ENTITIES: _ (An attestation and seal are required) Attest (Seal) Byf'� (Town/City/County Clerk or (Place government seal here) ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for the goods and/or services provided STATE CONTROLLER: Leslie M. Shenefelt By Date Page 4 of 4 EXHIBIT A ADDITIONAL PROVISIONS To Task Order Contract Dated 04/09/2007 - Contract Routing Number 08 FAA 00065 These provisions are to be read and interpreted in conjunction with the provisions of the Task Order Contract specified above. 1. The State has determined that this contract does not constitute a Business Associate relationship under HIPAA. 2. This Task Order Contract contains state funds. 3. Compensation under this Task Order Contract. The contractor will receive automatic quarterly payments within thirty (30) calendar days after the quarter ends, Payment during the initial, and any renewal or extension, term of this Task Order Contract shall be conditioned upon affirmation by the State that all services were rendered by the Contractor in accordance with the terms of this Task Order Contract. 4. Time Limit For Acceptance Of Deliverables. a. Evaluation Period. The State shall have thirty (30) calendar days from the date a deliverable is delivered to the State by the Contractor to evaluate that deliverable, except for those deliverables that have a different time negotiated by the State and the Contractor. b. Notice of Defect. If the State believes in good faith that a deliverable fails to meet the design specifications for that particular deliverable, or is otherwise deficient, then the State shall notify the Contractor of the failure or deficiencies, in writing, within thirty (30) calendar days of: 1) the date the deliverable is delivered to the State by the Contractor if the State is aware of the failure or deficiency at the time of delivery; or 2) the date the State becomes aware of the failure or deficiency. The above time frame shall apply to all deliverables except for those deliverables that C have a different time negotiated by the State and the Contractor in writing pursuant to the State's fiscal rules. C. 'Time to Convect Defect. Upon receipt of timely written notice of an objection to a completed deliverable, the Contractor shall have a reasonable period of time, not to exceed thirty (30) calendar days, to correct the noted deficiencies. If the Contractor fails to correct such deficiencies within thirty (30) calendar days, the Contractor shall be in default of its obligations under this Task Order Contract and the State, at its option, may elect to terminate this Task Order Contract or the Master Contract and all Task Order Contracts entered into pursuant to the Master Contract. Survival of Certain Contract Terms. Notwithstanding anything in this contract to the contrary, the parties understand and agree that all terms and conditions of this contract which may require continued performance, compliance, or effect beyond the termination date of the contract and shall survive such termination date and shall be enforceable by the State as provided herein in the event of failure to perform or comply by the Contractor. To be attached to CDPHE Page 1 of 1 Revised: 12/19/06 Task Order vl.0 (11/05) contract template EXHIBIT B STATEMENT OF WORK To Task Order Contract Dated 04/09/2007 - Contract Routing Number 08 FAA 000 These provisions are to be read and interpreted in conjunction with the provisions of the Task Order Contract specified above. 1. The Contractor, in accordance with the terms and conditions of this contract, shall perform and complete, in a timely and satisfactory manner, all activities described in the approved Scope of Work that is attached hereto as Attachment B-1 and incorporated herein. 2. The Contractor shall perform a community health assessment at least once every five (5) years and submit a written report to the State's Office of Local Liaison ("OLL") upon completion of that five-year community health assessment as stated in the Scope of Work that is attached hereto as Attachment B-1. 3. The Contractor will be required to submit an "Annual Community Health Plan"; and a progress evaluation of the "Annual Community Health Plan" by the timelines established in the Scope of Work that is attached hereto as Attachment B-1. To be attached to CDPHE Page 1 of 1 Revised: 12/19/06 Task Order vl.0 (11/05) contract template Attachment B-1 Public Health Nursing Scope of Work DUTIES AND OBLIGATIONS OF THE CONTRACTOR. The current practice of Public Health uses the core public health functions model (assessment, assurance, and policy development) as a framework for organizing, delivering, and evaluating interventions aimed at improving health. The ten essential public health services, outlined in the "The Operational Definition of a Functional Local Health Department" by the National Association of City and County Health Officials delineate and describe the core public health functions. This model can be referenced to guide strategic decisions for provision of public health services within a jurisdiction. Colorado allocates state general fund dollars thru the Long Bill to provide public health nursing in Part 6 (C.R.S. 25-1-608) rural counties in accordance with 25-1-516 C.R.S. In addition, Colorado local public health services and County Boards of Health shall receive Tobacco Litigation Settlement moneys to provide support for basic and optional public health services, as defined by the State Board of Health in accordance with Section 24- 75-1104.5 (1.5) (a) (IV). A copy of the current definition of Basic and Optional Public Health Services and Core Public Health model shall be posted at the Office of Local Liaison website. Five Year Community Health Assessment The Contractor shall perform a community health assessment at least once every five (5) years and submit a written report to the State's Office of Local Liaison ("OLL") upon completion of that five-year community health assessment. The Contractor assures development, implementation, and evaluation of a community health assessment. The written report shall include, but is not limited to, the following information: A. An analysis of the available community health data (including Maternal and Child Health performance measures) to identify the priority health related community needs. The Mobilizing for Action through Planning and Partnerships (MAPP) is a community wide strategic planning tool for improving community health endorsed by the National Association of County and City Health Officials and supported by the OLL with a link posted on the OLL website. B. A list, and discussion of the primary local public health issues identified in the community assessment process. The discussion should include, but does not need to be limited to a review of the Contractor's prenatal, child, adolescent, and special needs populations; and, Public Health Nursing Scope of Work 2. Annual Community Health Plan The Contractor shall submit an "Annual Community Health Plan" to the State's Office of Local Liaison for each calendar year that this Contract is in effect. A reporting template will be posted on the OLL website. The Contractor shall submit its Annual Community Health Plan on or before January 31 for each year that this Contract is in effect. The Annual Community Health Plan shall include, but is not limited to, the following information: A. An outline of the Contractor's goals and objectives for the calendar year covered by the Plan to address the primary local public health issues identified in the 5 year community assessment; B. The public health interventions the Contractor intends to provide in the calendar year covered by the Plan to meet the annual goals and objectives; C. On or before June of each year that this Contract is in effect, the Contractor shall review the "Annual Community Health Plan Summary Report" with its assigned State consultant to identify any short or long term support needs from the State. D. On or before January 31st, an evaluation of the progress made on the Annual Community Health Plan will be submitted. The OLL will provide technical assistance and, E. A copy of the local public health agency annual budget to demonstrate the local contribution to public health according to Section 25-1-516 C.R.S. A reporting template will be posted on the OLL website. The American Nurses Association Scope and Standards of Public Health Nursing (2007) states, "The baccalaureate degree in nursing is the educational credential for entry into public health nursing practice." This publication serves as a national standard and guide for public health nursing practices. The Colorado Department of Public Health and Environment strongly encourages the Contractor to abide by, and achieve, the standards contained in this publication. A copy of all currently employed active Registered Nurse licenses will be kept on file by the contractor with timely communication to the OLL on the employment status of all RNs in the agency. July 1, 2007- June 30, 2008 EXHIBIT C DEPARTMENT OR AGENCY NAME COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT (ADD PROGRAM. NAME HERE) DEPARTMENT OR AGENCY NUMBER *** CONTRACT ROUTING NUMBER TEMPLATE: ELIMINATE ALL INFORMATION APPEARING. IN RED LIMITED AMENDMENT FOR TASK ORDERS #* This Limited Amendment is made this **** day of *********, 200*, by and between the State of Colorado, acting by and through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT, whose address or principal place of business is 4300 Cherry Creek Drive South, Denver, Colorado 80246, hereinafter referred to as the "State"; and, LEGAL NAME OF ENTITY, (legal type of entity), whose address or principal place of business is Street Address, City, State & Zip Code, hereinafter referred to as the "Contractor". FACTUAL RECITALS The parties entered into a Master Contract, dated ******** **, ****, with contract routing number ** *** ***** "the Master Contract"). Pursuant to the terms and conditions of the Master Contract, the parties entered into a Task Order Contract, dated ******** **, ****, with contract encumbrance number PO and contract routing number ** *** *****,,[insert the following if previous amendment(s), change order(s), renewal(s) have been processed: as amended by] [include all previous amendment(s), change order(s), renewal(s) and their routing numbers], [insert the following if previous amendment(s), change order(s), renewal(s) have been processed: collectively) referred to herein as the "Original Task Order Contract, whereby the Contractor was to provide to the State the following: [Briefly describe what the Contractor was to do under the Original Task Order Contract — indent this paragraph] [Please choose one of the following four options and delete the other three options not selected] The State promises to [choose one and delete the other] increase/decrease the amount of funds to be paid to the Contractor by ********** Dollars, ($*.**) during the current term of the Original Task Order Contract in exchange for the promise of the Contractor to perform the [choose one and delete the other[ increased/decreased work under the Original Task Order Contract. Page 1 of 5 The State promises to pay the Contractor the sum of ********** Dollars, $*.** in exchange for the promise of the Contractor to continue to perform the work identified in the Original Task Order Contract for the renewal term of **** years/months, ending on ******** **, ****. The State promises to [choose one and delete the other] increase/decrease the amount of funds to be paid to the Contractor by ********** Dollars,$� *.**) for the renewal term of **** [choose one and delete the other] years/months, ending on ******** **, ****, in exchange for the promise of the Contractor to perform the [choose one and delete the other] increased/decreased work described herein. The State hereby exercises a "no cost" change to the [choose those that apply and delete those that don't apply] budget, specifications within the Statement of Work, project management/manager identification, notice address or notification personnel, or performance period within the [choose one and delete the other] current term of the Original Task Order Contract or renewal term of the Original Task Order Contract. NOW THEREFORE, in consideration of their mutual promises to each other, stated below, the parties hereto agree as follows: 1. Consideration for this Limited Amendment to the Original Task Order Contract consists of the payments and services that shall be made pursuant to this Limited Amendment, and promises and agreements herein set forth. 2. It is expressly agreed to by the parties that this Limited Amendment is supplemental to the Original Task Order Contract, contract routing number ** *** *****, [insert the following language here if previous amendment(s), change order(s), renewal(s) have been processed] as amended by [include all previous amendinent(s), change order(s), renewal(s) and their routing numbers], [insert the following word if previous amendment(s), change order(s), renewal(s) have been processed, otherwise delete "collectively"]collectively referred to herein as the Original Contract, which is by this reference incorporated herein. All terms, conditions, and provisions thereof, unless specifically modified herein, are to apply to this Limited Amendment as though they were expressly rewritten, incorporated, and included herein. 3. It is expressly agreed to by the parties that the Original Task Order Contract is and shall be modified, altered, and changed in the following respects only: [Please choose one of the following three options and delete the two options not selected] A. it this paragraph when changes to the funding level of the Original Task. Order Contract occur during the current term of the Original Task Order Contract] This Limited Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified by contract routing number ** *** *****. This Limited Amendment is for the current term of ********* ** Page 2 of 5 EXHIBIT C ****, through and including ********* **, ****. The maximum amount payable by the State for the work to be performed by the Contractor during this current term is [choose one and delete the other] increased/decreased by ********** Dollars, ($*.**) for an amended total financial obligation of the State of.********** DOLLARS, (J!,1*). [Delete the following sentence if not applicable in your situation] The revised Statement of Work is incorporated herein by this reference and identified as "Attachment*". [Delete the following sentence if not applicable in your situation] The revised Budget is incorporated herein by this reference and identified as "Attachment *". The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original Task Order Contract are reaffirmed. A. [Use this paragraph when the Original Task Order Contract will be reneged for another term] This Limited Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified by contract routing number ** *** This Limited Amendment is for the renewal term of ****, through and including ********* **, ****. The maximum amount payable by the State for the work to be performed by the Contractor during this renewal term is ********** Dollars, *.** for an amended total financial obligation of the State of ********** DOLLARS, ($*.**). [Delete the following sentence if not applicable in your situation] The revised Statement of Work is incorporated herein by this reference and identified as "Attachment [Delete the following sentence if not applicable in your situation] The revised Budget is incorporated herein by this reference and identified as "Attachment The Original Task Order Contract is modified accordingly. All other terms and conditions of the Original Task Order Contract are reaffirmed. A. [Use this paragraph when there are "no cost changes" to the Budget, the specifications within the original Statement of `'York, allowable contract provisions as noted, or performance period.] This Limited Amendment is issued pursuant to paragraph 5 of the Original Task Order Contract identified by contract routing number ** *** *****. This Limited Amendment [choose those that apply and delete those that don't] modifies the Budget in [identify location in contract], modifies the Statement of Work in [identify location in contract], modifies the project management/manager identification in [identify location in contract], modifies the notice address or notification personnel in [identify location in contract], modifies the period of performance in [identify location in contract] of the Original Task Order Contract. The revised [choose those that apply and delete those that don't] Budget, Statement of Work, project management/manager identification, notice address or notification personnel, or period of performance is incorporated by this reference and identified as. All other terms and conditions of the Original Task Order Contract are reaffirmed. 4. The effective date of this Limited Amendment is **/**/****, or upon approval of the State Controller, or an authorized delegate thereof, whichever is later. Page 3 of 5 5. Except for the Special Provisions and other terms and conditions of the Master Contract and the General Provisions of the Original Task Order Contract, in the event of any conflict, inconsistency, variance, or contradiction between the terms and provisions of this Limited Amendment and any of the terms and provisions of the Original Task Order Contract, the terms and provisions of this Limited Amendment shall in all respects supersede, govern, and control. The Special Provisions and other terms and conditions of the Master Contract shall always control over other provisions of the Original Task Order Contract or any subsequent amendments thereto. The representations in the Special Provisions to the Master Contract concerning the absence of personal interest of state of Colorado employees and the certifications in the Special Provisions relating to illegal aliens are presently reaffirmed. 6. FINANCIAL OBLIGATIONS OF THE STATE PAYABLE AFTER THE CURRENT FISCAL YEAR ARE CONTINGENT UPON FUNDS FOR THAT PURPOSE BEING APPROPRIATED, BUDGETED, AND OTHERWISE MADE AVAILABLE. Page 4 of 5 EXHIBIT C IN WITNESS WHEREOF, the parties hereto have executed this Limited Amendment on the day first above written. CONTRACTOR: [LEGAL NAME OF CONTRACTOR] (a political subdivision of the State of Colorado) By: Name: Title: HEALTH FEIN• ATTEST: Because the Contractor is a governmental entity, an attestation is required By: (Seal, required) `r o STATE: By: STATE OF COLORADO Bill Ritter, Jr. Governor For the Executive Director DEPARTMENT OF PUBLIC AND ENVIRONMENT PROGRAM APPROVAL: City, City and County, County, Special District, or Town Clerk or Equivalent [.Delete inapplicable language. I By: ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This limited amendment is not valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below, the State of Colorado may not be obligated to pay for goods and/or services provided. STATE CONTROLLER Leslie M. Shenefelt By: Date: Page 5 of 5 STATE OF COLORADO Bill Owens, Governor Dennis E. Ellis, Executive Director Dedicated to protecting and improving the health and environment of the people of Colorado 4300 Cherry Creek Dr. S. Laboratory Services Division Denver, Colorado 80246-1530 8100 Lowry Blvd. Phone (303) 692-2000 Denver, Colorado 80230-6928 TDD Line (303) 691-7700 (303) 692-3090 Located in Glendale, Colorado http://www.cdphe.state.co.us July 12, 2007 Eagle County Health and Human Services Attn: Jill Hunsaker PO Box 660 Eagle, CO 81631 Dear Ms. Hunsaker, pF•c0� He O 1876 Colorado Department of Public Health and Environment Enclosed is your copy of the fully executed Nursing services contract with the Office of Local Liaison at the Colorado Dept. of Public Health and Environment. Please contact me if you have any questions relating to the finance aspect of this contract or you may contact Karen O'Brien at (303) 692-2361 for any technical questions relating to your services. Tha you, Tracey Cl k Contracts Manager Administration & Financial Services Division (303) 692-2154 tracey.clarkgstate.co.us DECEIVE JUL 19 2007 SERVICES HEALTH & HUMAN