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HomeMy WebLinkAboutC07-113 Eagle County Youth Conservation CorpsfNATIONAL AREST OUNDATION March 26, 2007 Sharee Wettstein Administrative Manager Eagle County Youth Conservation Corps 500 Broadway Eagle, CO 81631 BUILDING 27, SUITE 3 - FORT MISSOULA ROAD MISSOULA, MONTANA 59804 TEL 406 542-2805 - FAx 406 542-2810 WWW.NATLFORESTS.ORG WWW. BECOMEAFRIEND.ORG RE: Eagle County Youth Conservation Corps -Project Season 2007 Project #: 7S -02 -06 -17 -VR Dear Sharee: The National Forest Foundation (NFF), in partnership with Vail Resorts, is delighted to inform you that your proposal, Eagle County Youth Conservation Corps -Project Season 2007, has been approved for funding through the 2007 NFF Ski Area Contribution Program (SCP). The NFF gladly awards your organization $30,000.00 to complete the project as specified in the proposal, directly benefiting the White River National Forest and neighboring communities. This award runs from April 1, 2007 through March 31, 2008 and all project activities and expenditures must occur within this period. According to the approved budget, financing for this project will consist of SCP Funds: $30,000.00 Private Funds: $55,000.00 Private In -Kind Donations: $4,500.00 Other Federal Funds: $ .00 Total Project Value: $89,500.00 All funds awarded through NFF Ski Area Contribution Program will be distributed in accordance with the project terms and conditions included with this letter. Please read these carefully. With the signing of the enclosed Award Recipient Agreement, SCP funds of $30,000.00 are officially committed to project #7S -02 -06 -17 -VR, matched by non-federal in-kind contributions equal to at least 25% of the award value. You will receive this level of support to complete the project, provided all Terms and Conditions are satisfied. Please complete and return the enclosed Award Recipient Agreement to release project funds. If you have any questions about the award materials or the administration of your award, please to contact Adam Liljeblad, NFF Conservation Programs Officer, at (406) 542-2805, ext. 12 or aliljeblad@natlforests.org. • On behalf of the Board of Directors and the staff of the National Forest Foundation, we look forward to partnering with your organization and wish you the greatest success with your project. Sincerely, W -W - Mary Mitsol\ Vice President. Communitv Conservation Enclosures: Project Terms & Conditions Award Recipient Agreement Report Guidelines Financial Report Forms Sample in-kind documentation letter Friends of the Forest® insert cc: Regional Forester (letter only) Regional NFF Partnership Coordinator (letter only) • NATIONAL 4 FOREST FOUNDATION PROJECT TERMS AND CONDITIONS Ski Area Contribution Program White River National Forest Award Recipient: Eagle County Youth Conservation Corps Project Name: Eagle County Youth Conservation Corps -Project Season 2007 Project ID: 7S -02 -06 -17 -VR Award Amount: $30,000.00 Award Period: April 1, 2007 — March 31, 2008 Congratulations on your receipt of a Ski Area Contribution Program (SCP) award from the National Forest Foundation (NFF). This document contains the terms and conditions of your award. Please read this document in its entirety, and sign and return the enclosed Award Recipient Agreement as soon as possible to release project funds. I. FUNDING AND FINANCIAL REQUIREMENTS This section describes the types of funds involved in project funding, their restrictions, and other project financial requirements. A. SCP Funds awarded by the NFF consist of federal funds and contributions from guests at Vail Resorts, and are subject to the following restrictions: • No SCP funds may be directed to the U.S. Forest Service or any other federal agency. • The award recipient cannot use SCP funds as a match for other federal funds. • No portion of the matching funds may be used to cover general operating expenses, overhead, or other indirect expenses without prior written approval of the NFF. Direct expenses related to overhead must be specifically accounted for. • The Award Recipient must request and expend all NFF funds within the stated award period. If all awarded funds have not been requested and expended before the project completion date, the remaining funds become unavailable and project costs will not be reimbursed. B. Non -Federal Private Donor Funds are optional supporting project funds from sources other than the SCP or Federal agencies and are not restricted by the NFF. However, please document these funds to show additional leverage. C. Private In -Kind Contributions are goods and services such as volunteer labor, donated materials, and equipment provided by non-federal parties, which are applied toward project goals. The following conditions apply to these funds: 2007 SCP Terms and Conditions 1 3/22/07 White River National Forest, Dillon Ranger District OMB Circular A-110, A-122, and A-133 For Educational Institutions: OMB Circular A-21 and A-133 Recipients required to be audited under OMB Circular A-133 or OMB Circular A- 128 must provide the NFF with a copy of all audit reports. Some organizations are not required to have an audit under these two circulars; in these instances, they must notify the NFF in writing of that fact and submit reviewed financial statements. I. Changes to Project Terms are subject to the following conditions: • The NFF makes this project award with the understanding that all funds will be used in accordance with the approved project description and budget, in the specified time frame. Should there be any change in the project purpose, method of operation, or budget, the Award Recipient must request in writing, approval for changes to be made. The Award Recipient must receive written approval of any proposed changes prior to implementing them. • No extensions are possible under the SCP. Any unspent funds remaining at the end of the award period must be returned to the NFF. J. Applying for Future SCP Rounds: Organizations re -applying for funding through the NFF Ski Area Contribution Program in future selection rounds must have completed a complete final report for the originally funded project before any new NFF SCP funds will be distributed. II. REPORTING It is the responsibility of the Award Recipient to keep the NFF informed of the project's progress. Please submit a total of two copies of update and final reports, one in hard copy and one electronically. Additional items such as news clippings or photos may be mailed. The following is a summary of project reporting requirements. Please see the Reporting Guidelines in the award packet for additional detail. Project Update Report: • The Award Recipient must submit a concise narrative summary 1 to 2 pages long, outlining the project's progress for the first six months from the award date, and specifying and quantifying measurable project results. • Award Recipients will submit a signedinterim Financial Report that outlines cumulative expenditures for the first six months, in contrast to what was initially budgeted. The report must clearly indicate which portions of the specific budget items were funded by SCP funds, and which were funded with contributions from other sources. Two copies of the financial 2007 SCP Terms and Conditions 3 3/22/07 White River National Forest, Dillon Ranger District Information for obtaining a copy of the NFF logo is included in the Friends of the Forest® insert in the award packet. • In all communications with the public, where space permits, please refer to the NFF as follows: The National Forest Foundation, chartered by Congress, engages America in community-based and national programs that promote the health and public enjoyment of the 192 -million -acre National Forest System, and accepts and administers private gifts of funds and land for the benefit of the National Forests. The Award Recipient gives the NFF the right and authority to publicize its support of this project and the Award Recipient in press releases, publications and other public communications, and to use the Award Recipient's name, likeness, logo or other official representation. The NFF may feature the Award Recipient's project in its public communications as long as the Award Recipient has provided updated information on the project, a Web site link to project information (if applicable), and appropriate credit to the NFF. The NFF communications program, Friends of the Forest® provides an opportunity for interested citizens to become informed and involved in recreation, volunteerism, and enjoyment of our National Forests and Grasslands. The Award Recipient should provide a link to the Friends of the Forest Web site, www.becomeafriend.ora. There, members and partners can sign up for our quarterly newsletter, Tree -mail, and receive information about volunteer opportunities. • The NFF regularly profiles projects and partners and provides links to partner organizations on its Web site and in printed and electronic media. Interested project managers may write reports from the field for publication in NFF communications. Please contact the NFF if your organization is interested in this opportunity. IV. FURTHER PROVISIONS TO THIS AWARD • Improvements made to the National Forest System lands under this award become property of the United States, subject to the same regulations and administration of the U.S. Forest Service as other National Forest improvements of similar nature. • Partners in this project are not entitled to any share of interest in the affected Forest Service property other than the right to use and enjoy it under the existing regulations of the U.S. Forest Service. • Federal wage provisions (Davis -Bacon or Service Contract Act) are applicable to any contract developed under this award where all or part of the funding is of Federal origin. Davis -Bacon wage rates apply on all public work contracts in excess of $2,000; the Service 2007 SCP Terms and Conditions 5 3/22/07 White River National Forest, Dillon Ranger District 1 NATIONAL FOREST FOUNDATION A WARD RECIPIENT A GREEMENT Ski Area Contribution Program White River National Forest Award Recipient: Eagle County Youth Conservation Corps Project Name: Eagle County Youth Conservation Corps -Project Season 2007 Project ID: 7S -02 -06 -17 -VR Award Period: April 1, 2007 -March 30, 2008 In return for project support approved by the National Forest Foundation (NFF) in the amount of $30,000.00, Eagle County Youth Conservation Corps (herein after referred to as "Award Recipient") agrees to apply the award money specifically toward the above specified project, and agrees to the Ski Area Contribution Program (SCP) Terms and Conditions in their entirety. The NFF will support the above-specified project for a period of 1 year, commencing April 1, 2007 and concluding March 30, 2008. All project funds must be requested before the close of the award period. SCP funds that have not been used and expended as specified in the application and within the award period must be returned to the NFF. No SCP funds may be directed to the U.S. Forest Service or any other federal agency. No extensions are possible under this program. The Award Recipient agrees to publicize the financial support of the NFF, Vail Resorts, and the U.S. Forest Service in the project and to provide the NFF with copies of all publicity efforts such as press releases, press clippings, or relevant newsletters, and Web site links. The Award Recipient agrees to submit a project update report for the initial six months of the grant by October 31, 2007, and a final report (including photographs) to the National Forest Foundation by April 30, 2008. Mary Vice this page and return it to the Na na pest Foundation to release funds. Date Date Community Conservation National Forest Foundation Building 27, Suite 3 Fort Missoula Road Missoula, MT 59804 Phone: 406-542-2805 Fax: 406-542-2810 http://www.natlforests.org A 1'h AA, AAey1(Dr\' % Name (Please Print) C: CkX,rVhan Title Organization Mailing Address City, State, Zip