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HomeMy WebLinkAboutC06-319 AGREEMENT BETWEEN EAGLE COUNTY AND EARLY CHILDHOOD PARTNTERS This Agreement ("'the Agreement"), made this 24th day of October, 2006, between Eagle County, Colorado ("County") and Early Childhood Partners ("Contractor"), WITNESSETH: Whereas, County, through its Department of Health and Human Services ("HHS"), works to promote the health, safety and welfare of County residents of all ages; and Whereas, among the services County provides in order to promote such health, safety and welfare are services that strengthen families in the care of their children. Whereas, the use of outside providers of such services enhances the ability of the County to promote such health, safety and welfare; and Whereas, Contractor is a provider of such services and wishes to contract with County to provide such services to County residents in need thereof. Now, therefore, in consideration of the foregoing premises and the following promises, County and Contractor enter into this Agreement. Article I: SCOPE Contractor shall provide parent education groups with a minimum of 24 parents from low- income or as-risk families to improve family functioning, achieve active promotion of their children's language development and achieve family skills in advocating for the educational needs of their child. The classes should enable parents to increase and apply improved knowledge, attitudes, and skills to guide and discipline their children; and support families by giving parents information and skills on: ~ How to more effectively provide leadership and direction to their youth ~ How to enhance family communication ~ How to explore and communicate values ~ How to support the developmental stages of their children ). How to set and accomplish family goals. Article ll: TERM This Agreement shall commence on October 3,2006 and shall terminate on June 30,2007. Article Ill: COMPENSATION A. County will compensate Contractor for performance of these Assigned Services: > Strengthening Families (2 courses, one in English and one in Spanish) 9 sessions with 2 facilitators = $1350 Refreshments, supplies and childcare $710 $2,060 per course $4,120 total > "You Make the Difference" (2 courses, one in English and one in Spanish) 5 sessions with 2 facilitators = $800 Refreshments, chiidcare and supplies= $380 $1,180 per group Total $2,360 > A total of 4 courses $6,480, plus administration cost of $972 (15%) The maximum amount of reimbursement under this agreement is $7,500. B. County will not compensate or reimburse Contractor for activities such as: ~ participation in child protection, community treatment team for client family staffings; ~ travel costs; ~ supervision or staff development activities. C. There shall be no payment for services provided without prior authorization for such services by the County. Such authorization shall include the level of services to be provided, the nature and type of services provided and the time frames in which these services are to be provided. D. If, prior to payment of compensation or reimbursement for services but after submission to County of a request therefor by Contractor, County reasonably determines that payment as requested would be improper because the services were not performed as prescribed by the provisions of this Agreement, the County shall have no obligation to make such payment. If, at any time after or during the Term or after termination of this Agreement as hereinafter provided or expiration of this Agreement, County reasonably determines that any payment theretofore paid by County to Contractor was improper because the services for which payment was made were not performed as prescribed by the provisions of this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment to County. Upon termination of this Agreement as hereinafter provided or expiration of the Term, any unexpended funds advanced by County to Contractor shall forthwith be returned to County. 2 Article IV: PROIDBITIONS ON PUBLIC CONTRACT FOR SERVICES: A. The Contractor shaH not knowingly employ or contract with an illegal alien to perform work under the public contract for services; or enter into a contract with a subcontractor that fails to certify to the contractor that the subcontractor shaH not knowingly employ or contract with an illegal alien to perform work under the public contract for services. B. The Contractor shall verify or attempt to verify through participation in the Basic Pilot Verification program, as administered by the United States Department of Homeland Security, that the Contractor does not employ any illegal aliens. If the Contractor is not accepted into the Basic Pilot Verification Program prior to entering into a public contract for services, the contractor shaH apply to participate in the Program every three months until the contractor is accepted or the public contract for services has been completed, whichever is earlier. Information on applying for the Basic Pilot Verification Program can be found at: C, The Contractor shall not use the Basic Pilot Verification Program procedures to undertake pre-employment screening of job applicants while the public contract for services is being performed, D. If the Contractor obtains actual knowledge that a Subcontractor performing work under the public contract for services knowingly employs or contracts with an illegal alien, the Contractor shaH be required to: 1. Notify the Subcontractor and the County within three days that the Contractor has actual knowledge that the Subcontractor is employing or contracting with an illegal alien; and 2. Tenninate the Subcontract with the Subcontractor if within three days of receiving the notice required pursuant to subparagraph (i) of the paragraph (d) the Subcontractor does not stop employing or contracting with the illegal alien; except that the Contractor shaH not tenninate the contract with the Subcontractor if during such three days the Subcontractor provides infonnation to establish that the Subcontractor has not knowingly employed or contracted with an illegal alien. 3. The Contractor shaH comply with any reasonable request by the Department of Labor and Employment made in the course of an investigation that the department is undertaking pursuant to its authority. 4. If a Contractor violates these prohibitions, the County may terminate the contract for a breach of the contract. If the contract is so terminated, the Contractor shaH be liable for actual and consequential damages to the County. Article V. TERMINATION County may tenninate this Agreement at any time and for any reason or no reason upon written notice to Contractor specifying the date of termination, which date shaH be not less than ten (10) days from the date of the notice. In the event Contractor files for bankruptcy 3 or is declared bankrupt or dissolves, County may declare in writing that this Agreement is terminated, and all rights of Contractor and obligations of County, except for payment of accrued but unpaid fees and expenses, shall terminate immediately. Article VL CONTRACTOR'S DUTIES A. All funds received by Contractor under this Agreement shall be or have been expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. B. Contractor shall maintain, for a minimum of 3 years, adequate financial and programmatic records for reporting to County on performance if its responsibilities hereunder. Contractor shall be subject to financial audit by federal, state or county auditors or their designees. Contractor authorizes County to perform audits or to make inspections during normal business hours, upon 48 hours notice to Contractor, for the purpose of evaluating performance under this Agreement. Contractor shall cooperate fully with authorized HHS representatives in the observation and evaluation of the program and records. Contractor shall have the right to dispute any claims of misuse of funds and seek an amicable resolution with County. C, In rendering its services hereunder, Contractor shall comply with the highest standards of customer service to the public. Contractor shaH provide appropriate supervision of its employees to ensure the maintenance of these high standards of customer service and professionalism, the performance of such obligation to be determined at the sole discretion of County. In the event that County finds these standards of customer service are not being met by Contractor, County may terminate this Agreement, in whole or in part, upon ten (10) days notice to the Contractor. D. Contractor shall comply with all applicable federal, state and local rules, regulations and laws governing services of the kind provided by Contractor under this Agreement. In particular, Contractor shall comply with aU applicable rules and laws governing eligibility for services and allowable costs under the Colorado WORKSIT ANF program for those families authorized for services to stabilize family life and promote family self-sufficiency. Only children who have a lawfullegaJ presence in the United States are eligible for services under this agreement unless those children are active child welfare clients of Eagle County Health & Human Services. Contractor shall be solely responsible for ensuring proper licensing and credentialing of those providing services under this Agreement. E. The County requires periodic written reports concerning services under this Agreement. Reimbursement for services is subject to the timely receipt of ~ Class Attendance Sheets within the first 5 davs of month -' ~ Individual Lesson Evaluations at end of group ~ Pre & Post Survey for Parents who attend at end of group. .. Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin, or handicap. G. Contractor shaH assure that the service described herein is provided to the County at a cost not greater than that charged to other persons in the same community. H. Contractor shall safeguard information and confidentiality ofthe child and the child's family in accordance with rules of the Colorado Department of Human Services and Eagle County Health and Human Services, and the Health Information Privacy and Accountability Act l. Contractor shall notifY HHS immediately of an reports of suspected child abuse or neglect involving Contractor, including, but not limited to, employees, volunteers and clients. HHS contractors are considered to be mandatory reporters for suspected child abuse and neglect and are to make those reports directly to HHS Youth and Family Services Division - (970) 328-8840. J. Contractor must comply with the following requirements regarding all TANF-eHgible participants: Food Stamps - Contractor must inform all participants that they are categorically eligible to receive at least some services and referred to HHS for more information on application for benefits. Medicaid - Contractor must inform all participants that they may be eligible for Medicaid and referred to HHS for information on application for benefits. Disabilities and other Barriers - AU participants must be informed by Contractor that they can visit HHS offices to receive an assessment and appropriate services that may better work with their disabilities or other barriers. Appeal Rights - Contractor must provide aU participants with notice oftheir right to appeal to HHS. Contractor shall keep a record of all participants served for documentation in case of an appeal. K. Contractor shall submit monthly biHings to County. Billings will be paid through the County's usual bill paying process. Billings must be submitted by the fifth working day ofthe subsequent month in order to be eligible for reimbursement, except that billings for services provided through June 30, 2007 must be submitted by July 3, 2007; and biHings for services provided through December 31, 2006 must be submitted by January 6, 2007 in order to be eligible for reimbursement. L. Contractor shaH participate in an annual training provided by County regarding program requirements and eligibility; child abuse and neglect reporting; and, financial and program reporting to County. 5 Article VII. NOTICE Any notice required under this Agreement shaH be given in writing by registered or certified mail; return receipt requested which shall be addressed as follows: COUNTY: CONTRACTOR: Eagle County Health & Human Services Early Cbildhood Partners P. O. Box 660 (mailing address) POB (551 Broadway - physical location) Eagle, CO 8 I 631 Eagle, CO 81631 970-328-0774 jeannemcqueeney@yahoo.com Notice shall be deemed given three (3) days after the date of deposit in a regular depository the United States Postal Service, Article VIII. ASSIGNMENT Contractor shall not assign any of its rights or duties under this Agreement to a third party without the prior written consent of County. County shall terminate this Agreement in the event of any assignment without its prior written consent of County. Article IX. MODIFICATION Any revision, amendment or modification of this Agreement shall be valid only if in writing and signed by an parties. Article X. INSURANCE At all times during the term of this Agreement, Contractor shall maintain in full force and effect the following insurance: Workers' Compensation Statutory Employers Liability, including occupational Disease $500,000 Comprehensive General Liability, including $150,000 per person and broad form property damage $600,000 per occurrence or as in the Colorado Governmental Immunity Act, whichever is Professional Liability Insurance $ 500,000 per occurrence Contractor shaH purchase and maintain such insurance as required above and shall provide certificates of insurance in a form acceptable to County upon execution of this Agreement. 6 Article XI. MISCELLANEOUS A. The relationship of Contractor to County is that of independent contractor. No agent, employee or volunteer of Contractor shall be deemed to be an agent, employee or volunteer of County . B. In the event of litigation in connection with this Agreement, the prevailing party shall be entitled to recover aU reasonable costs incurred, including attorney fees, costs, staff time and other claim related expense. C. Invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shaH be construed as if such invalid or unenforceable provision was omitted. D. Contractor shall indemnify and hold harmless County, its Board of Commissioners, and the individual members thereof, its agencies, departments, officers, agents, employees, servants and its successors from any and all demands, losses, liabilities, claims or judgments, together with all costs and expenses, including but not limited to attorney fees, incident thereto which may accrue against, be charged to or be recoverable from County, Board of Commissioners, and the individual members thereof, its agencies, departments, officers, agents, employees, servants and its successors, as a result of the acts or omissions of Contractor, its employees or agents, in or in part pursuant to this Agreement or arising directly or indirectly out of Contractor's exercise of its privileges or performance of its obligations under this Agreement. E. Contractor shaH comply at all times and in all respects with aU applicable federal, state and local laws, resolutions, and codes. F. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after, December 3 I st of the calendar year of the Term of this Agreement, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with the provisions of Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S, 29-1-101 et.seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). G. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any suit, right or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle County, Colorado. H. This Agreement supersedes all previous communications, negotiations and/or agreements between the respective parties hereto, either verbal or written, and the same not expressly contained herein are hereby withdrawn and annulled. This is an integrated agreement and there are no representations about any of the subject matter hereof except as expressly set forth in this Agreement. 7 L This Agreement does not, and shaH not be deemed or construed to, confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against either Contractor or County because of any breach hereof or because of any of the terms, covenants, agreements and conditions herein. J. Contractor certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. In Witness Whereof, County and Contractor have executed this Agreement in triplicate on the date set forth above. Two counterparts have been delivered to County and one to Contractor. COUNTY OF EAGLE, STATE OF COLORADO By and through it Commissioners B~ Peter F. Runyon, Cha' CONTRACTOR: Early Childhood Partners By: 8