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HomeMy WebLinkAboutC06-294 l<. SOPRIS ARCHITECTURE CONTRACT For The: EAGLE COUNTY ROAD & BRIDGE FACILITY EL JEBEL, COLORADO VACINITY Submitted To: EAGLE COUNTY Rick Ullom-Construction Manager, Eagle County Facilities Management Department p. 0. Box 850 500 Broadway Eagle, CO 81631-0850 By: SOPRIS ARCHITECTURE David Uoyd Koenck, AlA, NCARB 1579 Gateway Road Snowmass, Colorado 81654 Ph: (970) 927-3313 Fax: (970) 927-0507 soparch@sopris.net www.soprisarchitecture.com Date: September 21, 2006 SOPRIS ARCHITECTURE Eagle County Road & Bridge Facility-EI Jebel, Colorado Vacinity Table of Contents CONTRACT: Section 1 Section 2 Section 3 Agreement Regarding Provisions of Architectural Services for the EI Jebel Road and Bridge Facility Attachment "A" - Worl<' Outline Attachment "B" - Payment Schedule AGREEMENT REGARDING PROVISION OF ARCHITECTURAL SERVICES FOR THE EL JEBEL ROAD AND BRIDGE FACILITY This Agreement Regarding Provision of Architectural Services for Eagle County for the Eagle County Road and Bridge Facility, EI Jebel Vicinity ("Agreement") dated this 19th day of September, 2006, is between the County of Eagle, State of Colorado, a body corporate and politic, by and through its Board of County Commissioners (hereinafter "County"), and Sopris Architecture, with a business address of with a business address of 1579 Gateway Road, Snowmass, Colorado 81631-0850 (hereinafter "Architect"). Recitals A. County desires to construct a Road and Bridge Facility (hereinafter "Facility") in the EI Jebel, Colorado vicinity. The County desires, in connection therewith, architectural services for the design and construction of this facility. B. Architect is a corporation authorized to do business in the State of Colorado, the principal of which is David Koenck, whose expertise is in architecture and who is a professional Architect authorized to act as such in the State of Colorado. C. Architect has submitted to County a proposal for performing the Work (defined below) and represented that it has the expertise and personnel necessary to properly and timely perform the Work. D. Architect and County intend by this Agreement to set forth the scope of the responsibilities of the Architect, in connection with the Work, and related terms and conditions to govern the relationship between Architect and County. Agreement Therefore, based upon the representations by Architect set forth in the foregoing recitals incorporated herein, for good and valuable consideration, including the promises set forth herein, the parties agree to the following: 1. Scope of Work: The Scope of Work are more particularly described in Exhibit "A" attached hereto and incorporated herein by this reference ("Work"). To the extent that any provision in this Agreement conflicts with a term or condition of the proposal, this Agreement shall control. The Architect's Work consists of those services performed by the Architect, Architect's employees and Architect's sub-consultants. No other Work shall be performed prior to the direction of County to proceed following the execution of a written amendment to this Agreement. The Work is generally described as preparing design and construction services to complete construction ready-documents, to assist in bidding/contractor negotiations and to perform construction contract administration for the Facility. Architect shall design an approximately 10,000 square foot building to include storage for four or five large pieces of heavy equipment, miscellaneous services parts, maintenance materials, a wash bay, equipment and office space. The parties hereto recognize that the scope of the Work may be changed. County may, without invalidating this Agreement, order additions, deletions, or revisions in the Work. All such additions or revisions to the Work that cause an increase in the contract price shall be reflected in an equitable adjustment as agreed to by the parties. All such deletions or revisions to the Work that cause a decrease shall be reflected in an equitable adjustment as agreed to by the parties. If additions, deletions, or revisions in the Work result in partially completed work, the County shall be liable only for Work completed in a satisfactory manner. When the Architect believes that the Work has been changed, or by reason of a decision of the County, it will be required to redo properly completed Work, the Architect shall immediately advise the County of such belief and shall also provide a statement of the maximum additional charges for such services. Architect shall not be entitled to be paid for any such services unless and until County agrees in writing that the Work has changed and accepts the statement of the maximum additional charges. Nothing herein is intended to or constitutes a representation by County that it will construct the proposed improvements or that it will do so at a particular time. Architect shall be responsible for having taken steps reasonably necessary to ascertain the nature and location of the Work, and the general and local conditions which can affect the Work or the cost thereof. Any failure by Architect to do so will not relieve him from responsibility for successfully performing the Work without additional expense to the County. 2. Architect's Professional Level of Care: Architect shall be responsible for the completeness and accuracy of the Work, including all supporting data and other documents prepared or compiled in performance of the Work by Architect's sub-consultants, and shall correct, at his sole expense, all significant errors and omissions therein. Architect shall be responsible for and shall coordinate the efforts of the engineers and other sub-consultants relative to the Work. The fact that the County has accepted or approved Architect's Work shall not relieve Architect of any of his responsibilities. Architect shall perform the Work in a skillful, professional, and competent manner and in accordance with the highest standards of care, skill, and diligence applicable to Architects with respect to similar services. Architect shall not be responsible for the content or accuracy of any reports or studies provided by the County or its representatives. 3. Time of Performance and Termination: Architect shall commence the Work no later than five (5) business days after the date of this Agreement. Architect shall complete the individual task of the Work in conformity with the 2 completion dates set forth in a finalized design schedule to be provided by Architect upon the execution of this Agreement, provided that completion dates for anyone or more of the tasks identified in the proposed schedule may be extended by the County in its sole discretion. This Agreement may be terminated by either party for any reason at any time, with or without cause, and without penalty whatsoever therefore, on at least seven (7) days prior written notice to that effect to the other party. Notwithstanding the foregoing, if Architect defaults or neglects to carry out the Work in accordance with this Agreement, the County may terminate this Agreement immediately. Upon any termination, the County shall be liable only for Work satisfactorily completed prior to the notice. At its sole option, the County may require that the Architect complete particular portions of the Work on an hourly rate consistent with the Architect's standard fees. Upon termination, the Architect shall deliver to County all data and other documents entirely or partially completed, together with all material supplied to the Architect by the County. Payment will be due within thirty (30) days after Architect has delivered the last of the partially or wholly completed documents, together with any records that may be required to determine the amount due. 4. Com{>Cnsation and Payment: In consideration of its performance of the Work, County shall pay Architect for its time and expenses actually and directly spent on or incurred in performing the Work, provide that the total payment for each service item shall not exceed the amount set forth in the fee proposal in the attached Exhibit "B." For the purposes of this Agreement, the term "expenses" shall include all out-of-pocket expenses reasonably incurred by Architect in connection with the Work. Expenses shall include telephone, postal charges, air freight charges, blueprint/plan printing (sufficient copies as directed by County for bid package preparation and distribution, County use, building inspection use, and the General Contractors use), fax charges, photo-reproduction costs, travel costs, as well as any other expenses identified in Exhibit "B." Expenses are specifically included in the fee proposal in the attached Exhibit "B." The funds currently appropriated for this project are equal to or in excess of the contract amount. Notwithstanding anything to the contrary contained in this Agreement, no charges shall be made to County nor shall any payment be made to Architect in excess of the above amounts for any work done without the written approval of the County in accordance with a budget adopted by the Board of County Commissioners in accordance with the provisions of the Colorado Revised Statutes. The parties recognize that the County is a governmental entity and that all financial obligations beyond the current fiscal year are subject to funds being budgeted and appropriated. Payment shall be made in accordance with the following: a. Architect shall submit to the County progress invoices for payment not more than once a month regarding one or more of the tasks identified in the Work. Such invoices shall describe the Work performed and shall segregate the charges for work done by task, including the percentage of completion Architect contends was accomplished during the month. Upon request, the Architect shall provide the County with such other supporting information as the County may 3 request. County shall review and pay proper and documented invoices based on the percentage of work accomplished during the month. b. Architect shall maintain comprehensive, complete and accurate records and accounts of his performance relating to this Agreement for a period of three (3) years following final payment hereunder, which period shall be extended at County's reasonable request. County shall have the right within such period to inspect such books, records and documents upon demand, with reasonable notice and at a reasonable time, for the purpose of determining, in accordance with acceptable accounting and auditing standards, compliance with the requirements of this Agreement and the law. 5. Independent Contractor: It is expressly acknowledged and understood by the parties hereto that nothing contained in this Agreement shall result in, or be construed as establishing, an employment relationship. Architect shall be, and shall perform as, an independent contractor. No agent, subconsultant, subcontractor, employee, or servant of Architect shall be, or shall be deemed to be, the employee, agent or servant of County. Architect shall be solely and entirely responsible for its acts and for the acts of Architect's agents, employees, servants and subcontractors during the performance of this Agreement. 6. Personnel: Architect understands and hereby acknowledges that County is relying primarily upon the Architect's expertise and professional abilities. Architect may not subcontract or delegate any part of the Work or substitute subcontractors without County's written consent, which consent County may exercise in its sole discretion. 7. Ownership of Documents: All documents (including electronic files) which are obtained during or prepared, partially or wholly, in the performance of the Work shall remain the property of the County and are to be delivered to County before final payment is made to Architect or upon earlier termination of this Agreement. Use of the documents is limited to this project only. Reuse or modification of any such documents by the County, without the Architect's written permission, shall be at County's sole risk. Copies of documents that may be relied upon by the County are limited to the printed copies (also known as hard copies) that are signed or sealed by the Architect. Files in electronic media format or test, data, graphic or other types that are furnished by the Architect to the County are only for convenience ofthe County. Any conclusions or information obtained or derived from such electronic files will be at the user's sole risk. When transferring documents in electronic media format, the Architect makes no representations as to precision, long term compatibility, usability, or readability of the documents. 8. No Assignment: The parties to this Agreement recognize that the Work to be provided pursuant to this Agreement are professional in nature and that in entering into this Agreement County is relying upon the professional services and reputation of Architect. Therefore, Architect may not assign its interest in the Agreement, including the assignment of any rights or delegation of any obligations provided therein, without the prior written consent of County, 4 which consent County may withhold in its sole discretion. Except as so provided, this Agreement shall be binding on and inure to the benefit of the parties hereto, and their respective successors and assigns, and shall not be deemed to be for the benefit of or enforceable by any third party. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Agreement. 9. Conflicting Emplovment: The Architect agrees that Architect will not enter into any employment arrangements with third parties that will conflict in any manner with the Work herein. 10. Insurance: At all times during the term of this Agreement, Architect shall maintain the following insurance: T e of Insurance rofessional Liability orkers' Compensation Cover e Limits $1,000,000 minimum Statutory limits All insurance required hereby shall be issued by an insurance company or companies authorized to do business in the State of Colorado. Architect shall deliver certificates of required insurance to the County within fifteen (15) calendar days of execution of this Agreement by the Board. 11. Indemnification: Architect shall indemnifY County for, and hold and defend the County and its officials, boards, officers and employees, harmless from, all costs, claims and expenses, including reasonable attorney's fees, arising from claims of any nature whatsoever made by any person to the extent caused by the negligent acts, errors or omissions of Sopris Architecture, its employees, agents, and assigns in the performance of this Agreement. This indemnification shall not apply to claims by third parties against the County to the extent that the County is liable to such third party for such claim without regard to the involvement of the Architect. 12. Notices: Any notice and all written communications required under this Agreement shall be given in writing by personal delivery, facsimile or mail to the other party at the following addresses: Architect: Sopris Architecture attn: David Koenck 1579 Gateway Road Snowmass, Colorado 81654 tel. 970-927-3313 fax. 970-927-0507 County: Facilities Manager P.O. Box 850 500 Broadway 5 Eagle, CO 81631 tel. 970-328-8880 fax.970-328-8899 With a copy to: Eagle County Attorney's Office P.O. Box 850 500 Broadway Eagle, Colorado 81631 tel. 970-328-8685 fax. 970-328-8699 Notices shall be deemed given on the date of delivery; on the date a fax is transmitted and confirmed received or, if transmitted after normal business hours, on the next business day after transmission, provided that a paper copy is mailed the same date; or three days after the date of deposit, first class postage prepaid, in an official depositary of the U.S. Postal Service. 13. Miscellaneous: Architect shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement on the basis of race, color, religion, national origin, sex, ancestry, physical handicap, age, political affiliation or family responsibility. The making, execution and delivery of this Agreement by the parties hereto has not been induced by any prior or contemporaneous representation, statement, warranty or agreement as to any matter other than those herein expressed. This Agreement embodies the entire understanding and agreement of the parties, and there are no further or other agreements or understandings, written or oral, in effect between them relating to the subject matter hereof. This Agreement may not be amended, including by any modification of, deletion from or addition to the scope of the Work, except by a written document of equal formality executed by both parties hereto. This Agreement shall be governed by and construed in accordance with the internal laws of the State of Colorado, without reference to choice of law rules. The parties agree that venue in any action to enforce or interpret this Agreement shall be in the District Court in the 5th Judicial District for the State of Colorado. This Agreement does not and shall not be deemed to confer upon or grant to any third party any right enforceable at law or equity arising out of any term, covenant, or condition herein or the breach thereof. 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. ATTEST: COUNTY OF EAGLE, STATE OF COLORADO, By and Through Its BOARD OF COUNTY COMMISSIONERS Clerk to the B d of County Commissioners i~~ Peter F. Runyon, Ch an SOPRIS ARCHITECTURE STATE OF COLORADO ) ) ss: County ) 7.u On this I t:l~day of ~pJe~,~, came before me, a notary public, David Koenck, known to me to be an officer of Sopris Architecture who acknowledged to me that he executed the foregoing document, that he executed it in that capacity, and that the same was the act of the corporation. 7 work outline primary phases of services and percentage of service pre-design .. 5% site analysis.. 5% schematic design.. 15% design development.. 20% construction documentation .. 40% bidding/contractor negotiation - 5% construction contract administration - 10% post-construction extended services (optional) supplemental services (opti.onal) Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 1 of 32 SOPRIS ARCHITECTURE (SA) work outline This work outline has been developed for the Eagle County Road and Bridge Facility EI Jebel, Colorado Vicinity which shall indude storage for four or five large pieces of heavy equipment (to be determined), (trucks, motor graders, etc.) miscellaneous services parts, maintenance materials, a wash bay and equipment and some offices space. A future needs assessment will be taken into consideration for determining the overall size of the facility and the fadlity shall be approximately 10,000 square feet (to be determined though the AlE fees are based on a 10,000 square foOt facility). ThiS outline is general in nature. It shows a general outline of the work on a typal project similar type and as anticipated on at thiS moment in prior to actualy doing the project. Some items called for in the outline may not be necessary in the final development of the project and others not shown may be required by the final project and adjusted accordingly. Other items may be required that are outside our control. pre-clesign services Description in detail of the contents of a typical conceptual design package submitted by Sopris Architecture is as follows: project planning Create a job calendar of estimated phase starts, completions, and phase payments Pre.design and Programming Site Analysis Land Use Process (part of Pr&<iesign, Site Analysis and Schematic Design) Schematic Design Design Development construction Documentation BiddingINegotiation contract Administration Post..construction Create a for budget and schedule progress reviews project administration Prepare project records: Start format and list of contents for job project record book specific to Project Establish dates for preparation of monthly expense records Distribute copies of the job calendar to appropriate job participants Establish dates for submittal of statements to client Establish dates for preparation of monthly reimbursable expense statements Start categories for the project filing system to Project Prepare file folders and/or binders for project records Create the Project directory Acquire from dient the name(s), addressees), and phone number(s) and authority of the client representative(s) Eagle County Road & Bridge Facility - EI Jebel, Colorado VICinity 2006 Page 2 of 32 SOPRIS ARCHITECTURE (SA) work outline consultant selection and coordination Choose and hire consultants Evaluate, interview, and select project consultants Notify client of all consultant choices and confirm client's approval Review and reach agreement with the consultants on the Scope of Work. Complete contractual agreements with consultants codes/approvals for conceptual design/schematic/design development package IDENTIFY MISCELLANEOUS APPLICABLE AGENCIES AND CODES: City or County Building Codes City or COunty Zoning Office Health Deparbnent Environmental Agency Design Control Sign Control Roads and traffic Grading and drainage control Utilities Fire Deparbnent IDENTIFY OCCUPANCY AND CONSTRUCTION TYPE ZONING REQUIREMENTS FOR: Zone restrictions Exceptions Property line setbacks Street and driveway requirements and others HEIGHT LIMITATIONS FOR: Building height..to-land area ratio Exception trades for dedicated public Space Air rights View entitlements Sun and shade entitlements Net upper story buildable areas, floor by floor and others IDENTIFY MISCELlANEOUS ZONING REQUIREMENTS FOR: Fencing--aflowable types, heights and distance from property and building lines Yard walls- allowable types, heights and distance from property and building lines Exterior building display lighting Exterior yard lighting Building Yard Security Required landscaping or open areas Required pavement drainage Eagle County Road & Bridge Facility - EI .lebel, Colorado Vicinity 2006 Page 3 of 32 SOPRIS ARCHITECTURE (SA) work outline Restrictions on trash collection area Zoning restrictions regarding handicapped access Neighborhood Meetings Blue Lake Homeowners Town of Basalt Pitkin County Garfield County EI Jebel and Vicinity LAND USE APPLICATIONS FOR: Variance (?) Special Use Permit Location and Extent ZONING AND PLANNING PERMIT HEARINGS FOR: Variance Exceptions Use Permit Conditional Permit Other Permits PLANNING AND ZONING BOOKLET AND DRAWINGS Application Letter Project Narrative Planning Application Project Rendering Warranty Deed and Proof of Property Ownership Parking Analysis Site Plan and Dimensions Grading Plan Site Pictures Floor Plan and Elevations Snow storage Diagram Drainage Calculations Grading Plan Erosion Control Landscape Plan Utility Plan Details Site Survey Wildlife Analysis ROARING FORK VAlLEY REQUIRED PLANNING COMMISSION PUBLIC HEARING EAGLE COUNTY BOARD Of COUNTY COMMISSIONER HEARING IDENTIFY MISCELLANEOUS DETAILED FIRE CODE REQUIREMENTS: Eagle County Road & Bridge Facility - EI Jebel, Colorado VICinity 2006 Page 4 of 32 SOPRIS ARCHITECTURE (SA) work outline Fire-rated construction for walls, floors, and ceilings (developed during CD's) Fire doors and hardware (developed during CD's) Automatic Sprinklers (type and coverage) (developed during CD's) Smoke detectors (type and location) (developed during CD's) Fire extinguishers (type and locatiOn) (developed during CD's) Fire hose cabinets (type and locatiOn) (developed. during CD's) Fire alarms (type and location) (developed during CD's) Above ceiling smoke and fire barriers (type and location) (developed during CD's) IDENTIFY THE FOLLOWING CODE-RELATED ASPECTS OF THE PROJECT DESIGN: Occupancy and Construction Type classifications Building locatiOn set backs and exterior wall requirements Height limits and allowable number of stories Fire exit requirements Ventilation, energy and health requirements Construction systems, materiatS, and engineering requirements Handicapped access Local regulations State regulations Federal regulations Client agency regulations Identify sequential requirements such as approvals required prior to obtaining other approvals Request information on any special code requirements known to the client pre-design and programming services shall include: Obtaining or creating interior space needs Conduct client user needs survey Estimate room and create diagrammatic or schematic building plans Identify overall OCCUpancy and specific departmental and room occupancies Obtain lists of client needs for special equipment builHn fumishing Obtain the client's list of equipment and furnishings Verify site zoning or other restrictiOns on building and height Review and confirm restrictions,sel~ and limits on height and parking Develop preliminary building code and fire code search Check and verify types. and space size requirements for mechanical/utility systems and area(s) Conduct detailed client and user needs survey and create spatial interaction diagrams if necessary Identify options within existing space for utiliZation and configurations based on functions, occupancies, etc. Identify options of building configuration based on functions, occupancies, site, etc. Create two or three optional diagrammatic/schematic building plans based on owner needs Estimate construction and site development costs Eagle County Road & Bridge Facility - EI...bel, Colorado Vicinity 2006 Page 5 of 32 SOPRIS ARCHITECTURE (SA) work outline site analysis Services shall include: Site review may include some or most of the following: Assist client in obtaining an up-to-date survey (included in Civil Engineering Services) Visit site to observe and verify major site features Confirm accuracy of major features of the land survey by observation Obtain photographs of major site features and surroundings Assist client in obtaining necessary soil and related site tests and investigations COnsultant coordination/document checking Assist client in obtaining Agency consulting/review/approvals by providing appropriate documentation (Sopris Architecture and John Tauter & Associates shall lead this process for the Owner during the Design and Documentation Phases) Building department review Fire Marshall review Sign control review Public roads department review Health department review Planning departmentlzoning commission Zoning and permit consultation Public utilities Coordination of c1ient-provided data Title papers Utility maps Property covenants and easements Site Analysis Site survey consultation and coordination Site survey check of major site features Soil testing/geophysical survey coordination/consultation Building and parking location General Handicap access audit of site Preliminary Site Development Plan Building siting and alternatiVes Traffic and parking planning and alternatives Utilities pfanning and a1tematives Geophysical review consultation legal and zoning analysis landscaping and alternatives Detailed Site Development Plan Building siting and alternatives Traffic and parking pfanning and alternatives Utilities planning and a1tematives Geophysical review consultation legal and zoning analysis landscaping and alternatives On..site Utility Study Gas Eagle County Road & Bridge Facility - EI Jebel, Colorado YlCinity 2006 Page 6 of 32 SOPRIS ARCHITECTURE (SA) work outline Electrical Water Drainage Sewerage Waste water Fire protection Eme~en~ands~riwsy&ems Exterior lighting Communications: TV, Radio, CCTV Off-Site Utility Study (as required) Project Development Schedule Project Budgeting Project Presentations schematic design package design process and discipline coordination Description in detail of the contents of a typical schematic design package by 80priS Architecture is as follows: Services shall include: Confirm and up..date the building program's stated functional, occupancy and spatial requirements Prepare architectUrat Schematic Design Drawings that include: Preliminary Floor Plan(s) Preliminary Site Plan Reconfirm budget, program, and legal requirements and restrictions Prepare architecturaf Schematic Design drawing if required in addition to those above: Site Plan/Circulation diagrams Floor Plans Cro5$-Sections if required Exterior Elevation(s) (primary view) Sketch perspectives if necessary Compare SChematic Design Drawings to the program, probable cost estimate and codes Prepare and mount schematic drawingS for formal presentation if necessary Schematic Design Development drawings may include additional data. as required for: Building department preliminary review Planning department preliminary review Preliminary oonstrootion estimates (if oontractor on-board) schematic design package ~ structural design and documentation Consult with specialist structural engineer if anticipating any exceptionat problems regarding soil, construction, adjacent site conditions, etc. Eagle County Road & Bridge Facility -- EI Jebet. Colorado VICinity 2006 Page 7 of 32 SOPRIS ARCHITECTURE (SA) work outline Review and reach agreement with the structural engineer on the scope of Work (prior to contract signing) Obtain preliminary description of possible structural systems Assist Owner with engaging a Geotechnical Engineering company to prepare soil report. schematic design package .. mechanical design and documentation Acquire preliminary evaluations of possible appropriate types of mechanical systems including potential a1temative energy conservation options. schematic design package .. electrical design and documentation Review and reach agreement with the engineer on the Scope of Work (prior to contract signing) Consult with electrical engineers for advanced electronic and communications systems Acquire preliminary evaluations of possible appropriate types of electrical systems Determine ability of electric three phase power, single phase power, phone cable. schematic design package .. ciVl design and documentation Review required soils testing, regulations, and resultS of previous site tests Review and reach agreement with the engineer on the Scope of Work (prior to contract &tgning) Obtain preliminary probable for civi engineering related construction costs Consult and coordinate design for exceptional foundation, site, and/or soil conditions schematic design package .. landscape design and documentation Review and reach agreement with engineer on the Scope of Work (prior to contract signing) Identify optional landscape features Obtain preliminary probable cost for landscaping and irrigation related construction costs Evafuateland$Cape features to remain, modify, remove for storage, or eliminate landscape and Irrigation design schematic design package .. fumitu... design and documentation (optional) Identify optional InteriOr Design or Office Planning services Provide coordination and review of space planning Preliminary furniture layout (optional) materials research and 8peCificatfon$ Start project outline specifications or contents list Investigate unusuall'l'l8terials and material combinations required for the project Green Build Product Alternatives estimating opinion of probable construction costs Provide information on current costs of comparable projects presentations Present SChematic Design and cost data Prepare for the client, presentations of one to two optional design features and variations per department Eagle County Road & Bridge Facility - 1:1 Jebal, Colorado VICinity 2006 Page 8 of 32 SOPRIS ARCHITECTURE (SA) work outline Prepare preliminary building floor area calculations, usable area ratios, etc. design development package general information sheets Description in detail of the contents of a typical design development package submitted by Sopris Architecture is as follows: Content: User needs survey data and chart review Regulations and codes data Project scheduling and budget site plans Survey drawings Soil and geological data DD landscaping ptan with plant selection and existing plants to remain or be relocated Easements and rights of way locations Building outline or footprint with exterior wall dimensions to property boundary lines Street access, Driveway dimensions Parking space required Handicap parking, ramp and access Zoning check and confirmed setback limits Existing and new contours Retaining walls, fences and grates Locations for signs, kiosks, and other site appurtenances Material Storage Lighting (Exterior) Fuel Farm Utility Locations design development package - floor plans Content Room identifications with square footage Walls and partitions with keyed materials indications Stairs, other vertical transportation, utility and mechanicaf spaces Overall square footage and net to gross usable space ratios Datum references to show relative floor heights of balconies, landings, mezzanines, etc. Walls and partitions with keyed materials indications Fumiture and equipment plans and inventory (optional) Datum references to show relative floor heights of balconies, landings main floors, mezzanines, etc. Structural grid coordinates and primary dimensions Outline finish schedule Eagle County Road & Bridge facility - EI Jebel, Colorado VICinity 2006 Page 9 of 32 SOPRfS ARCHITECTURE (SA) work outline design development package - roof plans Roof layout, finish material, overhangs and slopes Preliminary coordination of plan with structural frame, openings and skylights, etc. design development package - exterior elevations Exterior elevations of primary sides of building Exterior material notes or pattem indications Doors and windows shown in general location Finish grades Below grade construction Retaining walls, paving, planters, etc. adjacent to structure design development package - cross sections and waR sections Overall building cross sections showing major design and construction features Sections of exterior bearing walls showing outline construction detailing design development package - sched....: finish Interior materials description Exterior materials description Fumishings location and type Cabinet location in plan and iflustrated literature Door and window component illustrated literature design development package - construction details Design or construction details as required by regulatory agencies Design details of major building features design development package - design process and disciplines coordination Confirm and update the building program's functional, occupancy and spatial requirements Obtain or update lists of special building equipment and fixtures required by the client Review structural, I1'leChanical, eIecfricaI and other building systems Provide .project schedule time estimate in cooperation with all disciplines Hold crOS&-COOrdination meetings to aIow consultants to compare their drawings design development package - architectural design and documentation Review the program's functional, occupancy and spatial requirements with the client Prepare architectural Design Development drawings: Site Plan Floor Plans Roof Plan Exterior Elevations Primary Building Sections Some Wall Sections Design Details as necessary Design Development drawings may include additional data as required for. Eagle County Road & Bridge Facility -II Jebel, Colorado VICinity 2006 Page 10 of 32 SOPRIS ARCHITECTURE (SA) work outline Building department preliminary review Planning department preliminary review Preliminary contractor construction estimates (if contractor on-board) Prepare and coordinate Outline Specifications Review architectural design, Development drawings in progress and compare them with the structural, mechanical, electrical, and other consultants' drawings Prepare building floor area calculations, building volume if required, usable area ratios, etc. Provide "Statement of Probable Construction Costs" by square footage cost comparison with other comparable projects Prepare data on costs and availability of special equipment and fumishings design devGlopment package - atructufat design and documentation Conductstru:etural, mechanical, electrical and architectural cross checking by Coordinate phas&<:heCking of stru:etural drawings by Structural Engineer Review the structural systems approach with the client (Owner and Architect) Prepare Structural Design Development drawings: Structural Foundation Plan Structural Framing Floor Plans Structural Roof Framing Plan DetailS and Sections of typical details design devGlopment package ~ mechanical design and documentation Conduct mechanical, structural, electrical and architectural cross checking Coordinate phase-checking of mechanical drawings Review the mechanical systems approach with the client Prepare Mechanical Design Devetopment drawings: HVAC Floor Plans Plumbing cut sheets cut sheets and descriptions Details and sections of typical details Prepare and coordinate Outline Specifications for mechanical issues Review mechanical design development drawings in progress and compare them with the, electrical and other COO$Ultants' drawings ProvidEt "Statement of Probable Construction Costs" on systemIcomponent cost comparison with other comparable projects Fuel Farm & Washbay design devGlopment package - etectriCat design and documentation Conduct electrical, mechanical, structural and architectural crosschecking Coordinate phas&-checking of electrical drawings Create electrical lighting diagramlfloor plans as necessary to clarify electrical lighting layout and proper lighting levels Review the electrical systems and quality approach with the client Prepare Electrical Design Development drawings: Lighting Floor Plans lighting fixture cut sheets Develop Preliminary Power and Communications Plans Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 11 of 32 SOPRIS ARCHITECTURE (SA) work outline Equipment cut sheets and descriptions Details and Sections of typical details Prepare and coordinate Outline Specifications for electrical issues Review electrical design devetopment drawings in progress and compare them with the architectural, structural, mechanical, and other consultants' drawings Provide "Statement of Probable Construction Costs" on system/component cost comparison with other comparable projects design development package .. eivil design and documentation Confirm that site soils tests conform to requirements of local building authorities Review engineer's site observation and soil test report with the structural engineer Conduct eMf, mechanicat. structural, landscape and architectural coordination meetings Schedule and monitor completion dates for civil design development dOcumentation Prepare CMI Design Development drawings: Site Plan with Roof Plan. new and old contours. parking. drives and sidewalks Develop Preliminary utiIly locations plan Equi.pment cut sheets and descriptions Details and Sections of typical details Provide "Statement of Probable Construction Costs" on system/component cost comparison with other comparable projects design development package -landscape and irrigation design and documentatiott Provide schematic landscape plan and schematic irrigation plan Review plan proposed by or nursery company Review and coordinate landscape, architectural, civil, mechanical and work Prepare Landscape Design Development drawings: Site Plan with Roof Plan, new and old contours, parking, drives and sidewalks and p1antscaping Equipment cut sheets and descriptions Details and Sections of typical detais Provide "Statement of Probable Construction Costs" on system/component cost comparison with other comparable projects design development package .. fumitUre design and documentatiott (optional) Provide verification of space layout for desks, etc. so that they will work adequately. Conduct furniture, electrical, mechanical, and architectural cross checking Coordinate pttase..checking of furniture drawings Create fumiture plans as necessary to clarify fumiture location. layout, quantities, quality, systems, built-ins, ete. design development package .. materials ....rcl't and specifications Develop outline specifications describe in outline form major parts, components. etc. for building Start project outline specifications in coordination with design development drawings Devetop finish schedule for interiOr and exterior finishes Review finish schedule for interior finishes with client Eagle County Road & Bridge Facility - 1St JebeJ, Colorado Vicinity 2006 Page 12 of 32 SOPRIS ARCHITECTURE (SA) work outline design development - estimating probable costs Provide "Opinion of Probable Construction Costs.. by square footage cost comparison with other comparable projects design development - presentations Participation in staff department meetings Review and negotiation meetings Finalize building floor area calculations, usable area ratios, and other numerical comparisons with program requirements construction documents package Description in detail of the contents of a typical construction document package submitted by Sopris Arebitecture is as foIows: construction documents - general information sheets Symbol and nomenclature keys Vicinity map if necessary Consultant contact names, addresses, phone and fax number Project name and address Owners name and address General notes explaining special drawing features such as keynotes Sample symbols and their meaning for Architectural Abbreviations used on drawings Square Footage and Vofume tor each floor Type of construction COMtruction documents - floor plans Rooms dimensioned with room name Doors and windows with siZesltypeS noted at each unit Watls and partitions with centenine or surface dimenSions Dotted-line indications for openings, soffits, etc. at all ceiling with notes, dimension, and detail references Door and windOw symbols keyed to door and window schedule Detail keys at junctures of different floor material, saddles, and thresholds Door and window symbols keyed to door and windOw frame or rough opening schedules Door and window frame schedules keyed to details Notes of depressed slabs or framing to accommodate divergent thickness of finish floor SOund isolation walls Cabinet work keyed to cabinet elevations Dimensions and detail keys of chases, shafts and furred waUs Fixtures such as drinking fountains, fire extinguisher cabinets, etc. Finish flooring pattern or reference to enlarged pattern drawings or specifications Eagle County Road & 8rk1ge Facility - let Jebel, Colorado ViCinity 2006 Page 13 of 32 SOPRIS ARCHITECTURE (SA) work outline Datum reference to show relative floor heights of floors, landings, mezzanines, etc. Walls and partitions with dimensions to framing and substructure Cumulative dimensions across entire plan Walls and partitions with keyed materials indications Furniture reference overlay (optional) Anchor detail keys at walls and floors for mounted equipment and fixtures Interior wall construction keyed to enlarged wall plan Floor and ceiling plans keyed to floor and ceiling detail sections showing framing, detail keys, acoustic and fire-rated treatments construction documents. reflected ceiling plans Cotumns, posts, walls, ceiling-high partitions suspended ceiling or integrated ceiling grid Ceiling construction, slopes, and finish Furred ceiling and soffits Ceiling-mounted fixtures Recessed, valances and detail keys Overhead door and folding partition tracks and detail keys Ceiling noise barriers above tow partitions Access panels, chases, chutes, future shafts and detail keys and details Ceiling heating systems Exposed ductwork Exit device location registers, diffusers and light fixtures construction documents. scheduleS: finis", door and window, .. Notes on plan identifying finishes, door types and sizes, and window types. and sizes Schedules as _identify finishes , with reference to specifications Door and window symbols referenced to door and window frame schedule which are referenced in turn to detail keys showing siR jamb, and head conditions General note explaining that schedule and details are in the specificatioo booklet. Hardware schedule with door schedule construction documents. constructiOn details Details provided primarily as required by building depat'tment Special condition details required for building safety and solidity of connections Standard details as oed to illustrate typical construction Plan and/or vertical cros&-sections of: Openings and penetrations Connections between different types of construction Joint connections between the same materials and construction Profiles of ready--made products or fabrications connected to construction Details with assembly note as needed for clarification construction documents - discipline coordination and document checking Eagle County Road" Bridge Facility - lEI Jebel, Colorado Vicinity 2006 Page 14 of 32 SOPRIS ARCHITECTURE (SA) work outline Coordination shall include: Review update information on building occupancies and design changes with consultants Update previous decisions on structural, mechanical, electrical, construction techniques, and other systems Obtain or update lists of special building equipment and fixtures required by the client Conduct meetings to allow consultants to compare their drawings with one another construction dOCuments package - architectural design and dOCumentation Confirm and update the program's functional, occupancy, and spatial requirements FinaliZe the code search Review with client the necessary applications for approvals and permits Check the finat construction dOCuments for conflicts with the program or budget Plan and schedule specification writing Determine and note reasons for changes in deSign and construction Plan and schedule submittal of atl construction dOCuments (drawings, calculations, contracts, specifications, and update on construction cost estimates Identify possible bid alternativeS and plan content and organiZation of dOCuments accordingly Prepare data on costs and availability of special equipment and fumishing construction docu...... package - mecIlanical design and dOCumentation Conduct mechanical, eleCtrical and architectural cross checking Coordinate phase-dlecking of mechanical drawings Review with the mechanical consultant the necessary approvalS and permits from the fire department, health department, etc. Create final mechanical drawings necessary to clarify mechanical HV AC system and construction methods Prepare final Mechanical Drawings: HV AC FlOor Plans Plumbing FlOor Plans Details and Sections of typical details All other necessary detail per engineer's best judgment for comprehensive documentation Provide statement of probable construction cost based on recent comparable project bids Prepare coordinate final Spedfications for mechanical issues Review and finat check mechanical deSign development drawings and compare them with the architectural, electrical, and other consultants' drawings Provide "Statement of Probable Construction Costs" on system/component cost compariSOn with other comparable projects construction dOCument package - electrical design and dOCumentation Conduct electrical, mechanical, and architectural cross checking Coordinate ~ing of electrical drawings Coordinate specialiZed communic::ation systems such as for computer, etc. Create electriCal lighting floor plans as necessary to clarify electricat lighting layout and proper lighting levels Prepare Finat ElectriCal Drawings: Lighting FlOor Plans Power and Communications Plans Eagle County Road " Bridge FacUity - EI Jebel, Colorado Vicinity 2006 Page 15 of 32 SOPRIS ARCHITECTURE (SA) work outline Details and Sections of typical details All other necessary detail per engineer's best judgment for comprehensive documentation Provide statement of probable construction cost based on recent comparable project bids Prepare and coordinate final Specifications for electrical issues Review and check final electrical design development drawings and compare them with the architectural, mechanical, and other consultants' drawings construction document package - furniture design and documentation (optional) Conduct furniture, electricaf, mechanical and architectural cross checking Coordinate phase-checking of furniture drawings Create furniture plans as necessary to clarify fumiture location, layout, quantities, quality, systems, buiJt-ins, etc. Prepare Furniture construction documents drawings: Floor Plan(s) including furniture Iocation,layout, quantities, quality, bujJt-ins, etc. EquipmentiFurniture description and specifications All other n~ dais per consultanfs best Judgment for comprehensive documentation Provide probable cost based on recent comparable project bids Prepare and coordinate final Specifications for furniture issues Review furniture construction document drawings and compare them with the architectural, mechanical, electrical and other consultants' drawings Obtain final estimates for probable furniture costs construction document package -la~ and irrigation Prepare landscape Plan including identification and location of plant material; plant schedule and details. Prepare Irrigation Plan including location of irrigation heads, piping, vaNe and irrigation zones; irrigation schedule and details. Prepare statement of landscape and irrigation probable costs. COI1Struction docu........ - .pmject devetopment scheduling Review with client the Scope of Work for possible revisions and additions to design services prior to completion of documents COI1Struction document package - estimating probable construction costs Provide "statement of Probable Construction Costs" by square footage cost comparison with other comparable projeCts Obtain and review all consultants' probable construction cost estimates if provided by consultant construction document package - presentations Finalize building floor area caJculations, building voJumeif required, usable area ratios, and other numerical comparisons with program requirements Provide and review construction document presentation with client COI1Struction documents - specifICations Review the follOwing decisions and options with the client Type of construction contract Eagle County Road & Bridge Facility - EI Jebel, ColoradO Vicinity 2006 Page 16 of 32 SOPRIS ARCHITECTURE (SA) work outline Decide with client the contractor for types Develop and finalize project specifications based on the drawings and coordinate with the drawings Conduct review meeting and drawing check to coordinate decisions and alternatives on and construction systems and finishes Provide completely detailed specification divisions and sections specific to the job Review "Scope of Work" and Work not included" articles in each section assumed drawings Assumed drawings for the Eagle County Road and Bridge Facility - EI Jebel, Colorado Vicinity (Generaf Outline only, tailored to the specific needs of the Project) ARCHITECTURAl DRAWINGS: PLANS: A-Q01 Cover Sheet A-1oo First Floor Plan & Plan Details A-102 Second Floor Plan & Plan Details (if necessary) A-103 Roof Plan and Details EXTERIOR ELEVATIONS & BUILDING SECTIONS: A-201 Exterior Elevations A.202 Exterior Elevations & Building Sections A-203 Building Sections ENLARGED PLANS AND INTERIOR ELEVATIONS A-301 Enlarged Plans & Interior Elevations A.302 Enlarged Plan & Interior Elevations (Include Door, Window and Finish Schedules on Drawings) REFLECTED CEILING PLANS: A-401 First Floor Reflected Ceiling Plan & Details A402 Second Floor Reflected Ceiling Plan & Details (if necessary) A403 Interior Wall Details VERTICAL CIRCULATION: A-501 Vertical Circulation Plans, Elevations and Sections (Elevator, Stairs and Ramps) (if necessary) A-502 Sections, Details and Rail Details (if necessary) WALL SECTIONS A-601 Wall Sections & Details A-602 Wall Sections & Details A-603 Wall Sections & Details Eagle County Road & Bridge Facility .... II Jebel, Colorado VICinity 2006 Page 17 of 32 SOPRIS ARCHITECTURE (SA) work outline (These drawings shall include bollard typical detail at building comers and garage door sides. ) CIVIL DRAWINGS: C1 Dimension Plan C2 Dimension Plan C3 Grading & Drainage Plan C4 Grading & Drainage Plan C5 Utility Plan C6 Site Details C7 Utility Details (These drawing shall include exterior sidewalks, driveways, bollard and fuel farm) STRUCTURAL DRAWINGS: S1 General Notes & Std. Details S2 Foundation & Lower Level Framing Plan S3 Upper Level Framing Plan (if necessary) S4 Roof Framing Plan S5 Sections & Details S6 Sections & Details S7 Sections & Details S8 Braced Frames & Details MECHANICAL DRAWINGS: M-1 Site Plan M-2 First Floor Mechanical Plan M-3 Second Floor Mechanical Plan (if necessary) M-4 First Floor Plumbing Plan (Washbay, Air Lines for Air Compressor) M-5 Second Floor Plumbing Plan (if necessary) M-6 First Floor Piping Plan M-7 Second Floor Piping Plan M-8 Mechanical ROOf Plan M~9 Waste & Vent & Water Riser Diagrams Plumbing Fixture SChedule ELECTRICAL DRAWINGS: E~ 1 Site Plan & Symbol Legend E-2 First Floor Lighting Plan (Light Fixture Schedule) E-3 Second Floor Lighting Plan (if necessary) E-4 First Floor Power Plan E-5 Second Floor Power Plan (if necessary) E-6 First Floor Systems Plan E~7 Second Floor Systems Plan (if necessary) LANDSCAPE DRAWINGS: LA~ 1 Site Plan - Dimension Plan - Buildings, Walks and Drives LA-2 Site Plan - Plantscaping and Details Eagle County Road & Bridge Facility - EI .lebel, Colorado Vicinity 2006 Page 18 of 32 SOPRIS ARCHITECTURE (SA) work outline LA-3 Irrigation and Details Outline specification Outline specification are as follows and are general in nature at this time: Assumed Index For Specification For The Eagle County Road And Bridge Facility - EI Jebel, Colorado And VICinity BIDDING REQUIREMENTS, FORMS AND CONDITIONS OF THE CONTRACT BIDDING REQUIREMENTS, CONTRACT FORMS AND CONDITIONS OF THE CONTRACT 00000 - Project Directory 00100 - Instructions to Bidders 00200 - Information Available to Contractor 00300 - Proposal Form 00500 - Agreement Forms 00600 - Bonds and Certificates 00700 - General Conditions 00810 - Amendments to General Conditions 00820 - Supplementary General Conditions 00860 - list of Drawings 00900 - Addenda DIVISION 1 . GENERAL REQUIREMENTS 01000 . General 01010 - Summary of Work 01020 - Allowances 01030 - Alternates 01035 - Modification Procedures 01041 . Project COordination 01042 - Mechanical and Electrical COordination 01050 . Field Engineering 01060 . Codes, Standards, Reports, Permits 01200 - Project Meetings 01340 - Shop Drawings and Samples 01360 - Quality Control Submittals 01400 - Quality Control and Contractor's Quality Control 01410 - Testing 01500 - Temporary FacilitieS 01560 . Cleaning Up 01700 . Contract and Project Closeout DIVISION 2 - SITE WORK Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 19 of 32 SOPRIS ARCHITECTURE (SA) work outline 02000 - General 02100 - Site Preparation 02140 - Dewatering 02200 - Excavation and Embankment 02201 - Excavation and Backfill of Structure 02221 - Trenching, Backfilling and Compaction 02230 - Embedment and Base Course Aggregate 02510 - Hot Bituminous Paving 02626 - Concrete Curb and Gutter, Sidewalk, Curbwalk and Driveway 02665 - Water Transpiration and Distribution lines 02720 - Drainage Pipe 02730 - Sanitary Sewer lines 02810 -Irrigation 02830 - Trees, Shrubs and Seeding DIVISION 3 - CONCRETE 03000 - General 03100 - Concrete Forrnwork 03200 - Concrete Reinforcement 03250 - Concrete Accessories 03300 - cast in Place Concrete DIVISION 4 -MASONRY (AS NECESSARY) 04000 - General 04100 - Mortar 04210 - Hollow Clay Masonry Units (as applicable) 04220 - Concrete Masonry Units (as applicable) 04400 - Stone (as applicable) DIVISION 5 - METALS (AS NECESSARY) 05000 - General 05120 - Structural Steel (as applicable) 05400 - Cold Formed Metal Framing 05800 - Expansion Control (as applicable) 05990 - Miscellaneous Metals DIVISION 6 - CARPENTRY 06000 - General 06100 - Rough carpentry 06180 - GJue..laminated Construction (As Necessary) 06200 - Finish Carpentry 06220 - Millwork 06400 - Architectural Woodwork DIVISION 7 - MOISTURE PROTECTION 07000 - General 07110 - Membrane Waterproofing Eagle County Road & Bridge Facility - EI JebeI, Colorado VICinity 2006 Page 20 of 32 SOPRIS ARCHITECTURE (SA) work outline Attachment "An 07150 - Damproofinglvapor Barrier 07210 - Building Insulation 07240 - Exterior Finish Systems (As Necessary) 07300 - Shingles and Roof Systems (As Necessary) 07500 - Roofing and Roofing Insulation 07600 - Flashing and Sheet Metal Work 07700 - Roof Specialties and Roof Accessories 07250 - Fireproofing and Firestopping 07800 - Skylights (As Necessary) 07900 - Caulking and Sealant DIVISION 8 - DOORS, WINDOWS AND GLASS 08000 - General 08100 - Hollow Metal Doors and Frames 08200 - Wood Doors 08330 - Coiling Doors and Grilles 08350 - Folding Doors and Grilles 08360 - Sectional Overhead Doors 08610 - Aluminum Clad Wood Windows 08710 - Finish Hardware 088OQ. - Glass and Glazing 08900 - Glazed Curtainwall System (As Necessary) DIVISION 9 - FINISHES 09000 - General 09250 - Gypsum Drywall 09310 - Ceramic Tile 09510 - Acoustical Tile 09650 - Resilient Flooring 09678 - Stair Treads and Risers (As Necessary) 09680 - Carpet 09986 - Specialty Ceiling and Soffit Panels 09900 - Painting and Staining 09950 - Wall Coverings (As Necessary) DIVISION 10 - SPECIALTIES 10000-General 10160 - Toilet Partitions 10350 - Flagpole (As Necessary) 10400 - Identifying Devices 10500 - Lockers 10522 - Firefighting Devices and Cabinets 10652 - Folding Panel Partitions 10800 - Toilet and Bath Accessories 10900 - Wardrobe and Closet Specialties DIVISION 11 - EQUIPMENT Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 21 of 32 SOPRIS ARCHITECTURE (SA) work outline 11000 - General 11140 - Vehicle Service Equipment (Fleet Maintenance Equipment Optional as Necessary including Air Compressors, Special Wash Bay Equipment, etc.) 11165 - Dock Bumpers 11450 - Residential Appliances 11681 - Landscape Partitions (Optional As Necessary) DIVISION 12 - FURNISHINGS 12000 - General 12300 - Manufactured Casework 12690 - Floor Mats DIVISION 14 - CONVEYING SYSTEMS 14000 - General 14200 - Elevators (As Necessary) DIVISION 15 - MECHANICAL (As Necessary) 15060 - Hangers and Supports for Plumbing and Equipment 15061 - Hangers and Supports for HVAC Piping and Equipment 15075 - Identification for Plumbing Piping and Equipment 15076 - Identification for HVAC Piping and Equipment 15080 - Plumbing Insulation 15801- HVAC Insulation 15120 - Hydronic Piping Specialties 15103 - Hydronic Pumps 15140 - Domestic Water Piping 15150 - Sanitary Waste and Vent Piping 15160 - Storm Drainage Piping 15180 - Hydronic Piping 15182 -Imernal-Combustion Engine Exhaust Piping 15184 - Refrigerant Piping 15195 - Facility Nawral--Gas Piping 15214 - Compressed Air Systems 15410 - Plumbing Fixtures 15460 - Domestic Water Conditioning Equipment 15480 - Electric Domestic water Heaters 15481- Fuel-Fired Domestic Water Heaters 15512 - Cast-Iron Baiters 15514 - Finned Water-Tube Boilers 15530 - Furnaces 15540 - Fuel-Fired Heaters 15550 - Breeching, Chimneys, and Stacks 15621 - Package Water Chillers - Reciprocating, Scroll, and Screw 15622 - Package Water Chillers - Centrifugal and Screw 15670 - Refrigerant Condensing Units 15720 - Indoor Central-Station Air-Handling Units 15721 - Package Outdoor Central-Station Air-Handling Units Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 22 of 32 SOPRIS ARCHITECTURE (SA) work outline 15731 - Self COntained Air Conditioners 15733 - Packaged Terminal Air Conditioning Units 15735 - Computer - Room Air Conditioning Units 15736 - Package Rooftop Air COnditioning Units - Small Capacity 15737 - Package Rooftop Air COnditioning Units - Medium Capacity 15739 - Split System Air Conditioning Units 15740 - Heat Pumps 15745 - Water Source Heat Pumps 15760 - Terminal Heating and Coofing Units 15770 - Floor-Heating and Snow--Melting Equipment 15810 - Ducts 15820 - Duct Accessories 15830 - Fans 15840 - Air Terminal Units 15850 - Air Outlets and Inlets 15905 - HVAC Instrumentation 15940 - Sequence Of Operation 15950 - Testing, Adjusting, and Balancing 15992 - HVAC COmmissioning DIVISION 16 ELECTRICAL 16010 - General Electrical Requirements 16011 - Submittal Requirements 16012 - Bid Breakdown 16020 - Work Included 16025 - Codes and Fees 16030 - Tests 16040 - Identification 16100 - Basic Materials and Methods 16111 - Conduit Systems 16120 - Wire and Cables 16130 - Outlets 16140 - Wiring Devices 16141- Contractors 16155 - Magnetic Motor Starters 16160 - Main Distribution Fusible Panelboard 16164 - Branch Circuit Panels 16170 - Fusible and Non-Fusible Safety Switches 16171 - COmmunication/COmputer Equipment 16180 - Fuses 16400 - Service and Distribution 16450 - Grounding 16500 -Lighting Systems 16503 - Poles, Standards and Bases 16721 - Fire Alarm Systems and Specification 16740 - Telephone & TV Raceway Distribution System 16851 - MechanicallElectrical Coordination Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 23 of 32 SOPRIS ARCHITECTURE (SA) work outline 16859 - Roof Drain Freeze Protection System bid administration Description in detail of the contents of a typical bid administration service complete by Sopris Architecture is as follows: ADMINISTRATION - PRE-BID Prepare and assemble bid documentation such as Bid Notice, Invitation, Instructions deposits, bonds, General and Supplementary Conditions, etc. Review and confirm that all required government permits and approvals have been obtained Review and confirm that all permits and approvals from public utijities have been obtained FOR OPEN BIDDING Administrative (includes but not limited to all advertising for bidders Assist Owner in Providing Instruction to Bidders and/or advertising for bidders Write the criteria: for acceptable bidder quajifications, and confirm criteria: with the client Write the Invitation to Bid, and obtain client's approval Identify the surety or bid bond to be required of bidders Assist Owner in Publishing and distribute the Invitation to Bid When responding to any bidder's request for cIa:rification or additional data, develop copies of the clarification data as an addendum. BIDDING AND NEGOIA TIONS Owner in H.Qlding pre-.bidmeeting(s) with prospective bidders and client if necessary Prepare a report on the pre..bid meeting(s) and send copies to Owner Prepare a Bid Tabulation Form Assist Owner in receiving bids according to procedures in the Instructions to bidders Check aU bids to confirm the validity of the contractors' and major subcontractors' qualifications Confirm that the rules regarding bid security are enforced ANALYSIS OF ALTERNATES AND SUBSTITUTION Create a "Conformation Form" memo to set in writing aU verbal interpretations, instructions, and confirmations Establish a record of notifications to the eontractor(s) of approved and not approved alternates Notify all bidders of accepted substitutes Identify attema:tes that concern the work of consultants Ask consultants for list of favored prospective subContractors Identify and confirm the design form and client's separate responsibilities in advertising for bids, receiving bids, negotiation and acceptance Assist Owner in identifying insurance coverage the Contractor should have prior to the execution of the contract Identify insurance and bonds the client will require the contractor to have Eagle County Road & Bridge Facility - el Jebel, Colorado Vicinity 2006 Page 24 of 32 SOPRIS ARCHITECTURE (SA) work outline BID EVALUATION Analyze the bids; check for errors or omissions Write a comparison of bid tabulation with the latest design firm construction cost estimates as necessary Review significant discrepancies between the bid tabulations and the last previous construction cost estimate Administration (includes all or most of the following): Review bids with the client and advise on bid acceptance and rejection Obtain the c1ienfs acceptance of a bid or rejection of all bids Record reasons for acceptance/rejections in the project manual Advise the client how to draft a notice of acceptance Notify all bidders of acceptance or rejection Retum received documents and refund the bid deposits/security to unsuccessful bidders CONSTRUCTION CONTRACT AGREEMENTS Advise the client on construction contract format and content if requested COnsult with and assist the client in negotiating and executing the final contract if requested Administration (includes all or most of the following): Advise client and contractor of their insurance responsibilities Advise the G.C. to turn in performance and labor and materilaI payment bonds to the Owner Advise the contractor's to tum in certificate of insurance to Owner Obtain the post~bid information from the accepted contractor as required in the Instruction to Bidders Review the construction pfan and time schedule with the client and contractor for inclusion in the contract POST~BIDDING Administration (includes all or most of the following): Create a log for recording all change orders and modifications to the contract Identify bid tabulation data, special agreements addenda, and memos, reports, minutes, and correspondence that should be included in the final Project Manual as part of construction contracts or construction documents If all bids are rejected, confer with the client to establish the next step of bidding invitations or negotiations If the client wants to proceed with limited interim construction prior to awarding the final contract, advise the client on the form and content of this type of letter of intent construction administration Description in detail of the contents of a general and typical construction administration service complete by Sopris Architecture is as folfows: PROJECT ADMINISTRATION - PRECONSTRUCTION Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 25 of 32 SOPRIS ARCHITECTURE (SA) work outline Provide site observation visits as required by the contract Create a Construction Contract Administration Manual to include schedules, photo surveys, tests, shop drawings, change orders, certificates of payment, etc. Provide Bi-monthly project representation for Observation. The General Contractor shall take notes at these bi-monthly meetings. Provide Staff or Client Team project walk..through SHOP DRAWING CHECKING AND COORDINATION Follow the General and Supplementary Conditions describing the relative responsibilities of the contractor and design firm in regard to shop drawings Create Shop Drawing and Sample Record to note shop drawings received from the contractor Gall for General Contractor to create list of anticipated shop drawings and a preliminary calendar schedule of when they should be received by the contractor and when submitted to the deSign firm Administration: Establish a transmittal form and procedure for conveying reasons for disapproval of a sample or shop drawing Confirm that copies of al approved items are being kept by the contractor for the client Review shop drawings according to compliance with drawings and specifications, testing criteria, other documentation, etc. Coordinate with consultants their responsibilities in checking shop drawings CONSTRUCTION CONTRACT ADMINISTRATION - ACTIONS REGARDING CONTRACTOR Assist Owner in confirming that all contracts with the contractor are complete as required by Owner Confirm that contractor's Performance Bond and Labor and Material Bonds have been sent into the Owner Send the contractor a copy of the clienfs directions regarding required insurance unless OWner does this. Acquire and review the list of proposed SUbcontractors from the prime contractor if supplied by the General Contractor Make recommendations regarding acceptable, unacceptable, or questionable subcontractors Assist the client in evaluating substitute contractors Write Change Orders when necessary to modify contract terms Review and approve. or have corrected, the contractor's Schedute of Values before the first scheduled application for payment if supplied by the G.C. Review and mOdify as necessary the contractor's schedule of required shop drawings. samples, and colors as supplied by the G.C. Review and approve, or have corrected, the contractor's estimated job construction progress schedule as supplied by the G.C. Establish a site visit and job observation schedule based on the construction schedule CONSULTANT COORDINATION AND DOCUMENT CHECKING Notify consultants ofchangea in construction contract that effect their work Coordinate consultant drawings, scheduling, checking and change orders Notify consultant of selected prime contractors Coordinate consultants' review of shop drawings Assist Owner in conducting detailed preconstruction coordination meeting with consultants, contractor, owner and subcontractors if required by the Owner Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 26 of 32 SOPRIS ARCHITECTURE (SA) work outline AGENCY CONSULTING, REVIEWING AND APPROVALS Provide ongoing liaison and coordination with inspection agencies in addition to job inspection reviews OWNER-SUPPLlED DATA COORDINATION Administration Review and advise contractor of client-supplied materials, equipment and fumishing IN-OFFICE CONSTRUCTION ADMINISTRATION Establish a shop drawing and samples review procedure if required by the contract Review the plan and schedule for construction, and update the overall date of substantial completion Confirm start date, estimated days of construction, and estimated date of substantial completion Send the Notice to Proceed to the contractor if supplied by the Owner Call for cross-coordination to all parties regarding interpretations, special instructions, modifications, and clarifications Participate in a detailed preconstruction meeting with all concerned parties, including the client, prime contractor(s), subcontractors, appropriate design firm staff members and management, and consultants if requested by Owner FIELD OBSERVATION AND REPORTS Provide field observation at specified intervals as per agreement with client Establish schedule and record log for periodic field observation of the construction site Provide periodic field observation reports Review all Project Field Observation Reports and submit a copy of each to the General Contractor Submit copies of Field Observation Reports, modifications, and construction schedule changes to the client File Field Observation Reports in Construction Contract Administration Manual In addition to regular periodic field observations, including extended field observation visits at starting points and important coordination junctures in: Grading and Excavation Foundation Formwork and pours Concrete Pours and Finishing Framing Masonry Closing in Roofing MechanicallPlumbing Mechanical HVAC Electrical Finishes Landscaping and Irrigation Create a Field Observation Report format for consultants as needed FIELD ORDERS AND CHANGE ORDERS Eagle County Road & Bridge Facility - EI .lebel, ColOrado Vicinity 2006 Page 27 of 32 SOPRIS ARCHITECTURE (SA) work outline Provide Field Orders, and Change Orders as required to meet basic construction standards and compliance with construction documentation Start and administer a Field and Change Order Log Note all supplemental drawings required for clarifications, interpretation s, and revisions Monitor field order translation to change orders for approval by the client Monitor and confirm that negotiated change orders are reviewed, approved, and signed by the client Record extra design and/or drawings service required due to client..jnitiated changes Administration: Monitor field orders that affect the construction cost and time Monitor and record all extra design and/or drawing services required due to changes Review and report to client on contractor Proposal Requests for changes, with price quotations TESTS Review all. test results for general compliance with specifications Review and notify client of alt extra or special tests known and as required by regulatory agencies Administration: Start a test log in the Project Construction Administration Manual List all test required for the job, and note dates according to the construction schedule Confirm that required tests are being requested by the contractor Review all test results Have the General Contractor distribute test results to the appropriate design/consultants so they can review test results that pertain to their work CERTIFICATE FOR PAYMENT Review applications for payment and compare each against observation reports, fiefd review and other reports Administration: Notify the contractor of disapproval's or requests for further information to validate any application for payment Send Certificate of Payment to the client CONSTRUCTION ADMINISTRATION Work with Owner to create a schedule of construction site visits Review the inspection results of regulatory agencies, and write punch list of required corrective actions Administration: Prepare a Supplemental Drawing Log to record all new documents prepared for interpretation and clarification, and for recording project changes during. construction Prepare a log to confirm reproduction and delivery of all drawings and specifications that show design and schedule changes Schedule check times for confirming that supplemental drawings and other documents that show changes and clarifications have replaCed obsolete documents Establish a file or log to verify that all approved change orders are distributed to the contractor, accounting department, and concerned consultants and departments File copies of change orders and relevant drawings and phOtos in the change order section of the Construction Contract Administration Manual Note changes in schedule and any anticipated changes in the final occupancy date Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 28 of 32 SOPRIS ARCHITECTURE (SA) work outline Schedule site visits specifically for determining the contractor's time schedule performance if necessary Assist in negotiations in disagreements involving contractors or regulatory agencies Assist in negotiate with the contractor to expedite construction when evidence appears that liquidated damages may be required for slow performance SUBSTANTIAL COMPLETION Do field visit of the project to confirm substantial completion Administration: Review the Notification of Substantial Completion and the contractor's list of remaining work to be corrected or finished Review the inspection results, if requested, of regulatory agencies in their inspection Prepare a punch list of remaining work to be repaired or completed (assumes that the General Contractor is truly finished with the project prior to punch list request and that multiple punch list reviews are not necessary. When the project is judged to be substantially complete, prepare a Certificate of SUbstantial Completion Review a possible final reduction of the contractor's retainage Have the contractor submit construction records and documents: Certificate of Inspection and approvals Bonds Project record drawings ('as-built') Guarantees and warranties for installed equipment and materials Supplies and equipment provided for maintenance of installed equipment and materials Project maintenance manuals as specified Equipment operating instruction Keying schedule and master keys SEMIFINAL AND FINAL OBSERVATION Provide a field observation to confirm completion and confirm that clean up is satisfactory if necessary Deduct the cost of required Observations from the final payment to the contractor FINAL CERTIFICATE OF PAYMENT Review the contractor's application for final payment and assist Owner in acquiring affidavits, vouchers, releases, and waivers of lien as necessary to verify the contractor's payments to subcontractors and suppliers as required. Administration: Verify that the correct retainage is noted, to deduct from the payment to contractor Review the Owner..contractor Agreement, and confirm that all conditions have been met Issue a semifinaf Certificate for payment, if necessary, prior to issuing a final Certificate IN-OFFICE CLOSE-OUT Assist the client in obtaining final regulatory agency approvals, certificate of Occupancy, etc. if necessary Assist client in obtaining all building materials and equipment maintenance information Obtain record drawings of final construction and send to client Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 29 of 32 SOPRIS ARCHITECTURE (SA) work outline Attachment "A" post construction administration Administration: list known corrective work required of the contractor list known corrections, repair, or replacement required of equipment and materials manufacturers Confirm completion of corrective work and OK final payments Assist the client in obtaining any delayed final permits or certificates Coordinate consultanfs observations of the contractor's remedial work on HVAC, etc. (if necessary) Assemble record drawings and building operations data Assist the client in assembling and building operations and maintenance manual( s) Review with general contractor to confirm that all notable changes made during construction have been recorded on the record drawings. send record drawings and reJated data to the client Schedule inspection of materials and equipment prior to the expiration of warranties if called for by the Owner supplemental services SPECIAL STUDIES Master Planning of future facilities RENDERINGS Hand or computer generated elevation and/or perspective graphics Extended interior and/or exterior studies Alternative design proposals MODEL CONSTRUCTION Site model Building model (exterior and interior) Build.ing components. model VALUE ANALYSIS Overall building analysis of alternatives for cost savings Altemative design analysis Systerns and components analysis DETAilED CONSTRUCTION COST ESTIMATES Final cost estimates at 90% completion of Construction Documents Eagle County Road & Bridge Facility - EI Jeber, Colorado VICinity 2006 Page 30 of 32 SOPRIS ARCHITECTURE (SA) work outline Ongoing construction cost estimating throughout all design and documentation phases of the project ENERGY STUDIES Analysis of energy-conservation options, cost, and benefits TENANT RELATED SERVICES Interior Space Planning Materials and color palettes GRAPHIC DESIGN Signage Graphic system and logo design Cooperation, collaboration of work with graphics design firm SPECIAL FURNISHING DESIGN Specifications Design Bidding Value comparison NON-BUILDING EQUIPMENT SELECTION Specifications Design PROJECT PROMOTION/PUBLIC RELATIONS Coordination of press relations and publicists services Graphics MATERIALS AND SYSTEMS TESTING Requirement and criteria Procurement and coordination of testing services Monitoring of tests Review, analysis, and reports DEMOLITION SERVICES Requirement and Planning Drawings and Specifications Contract consulting Bidding administration Field observation and/or administration MOCK-UP SERVICES Design and working drawings for full size component mock-up Administration of mock-up assembly or construction Procurement and coordination of testing services Monitoring of tests Eagle County Road & Bridge Facility - EI Jebel, Colorado Vicinity 2006 Page 31 of 32 SOPRIS ARCHITECTURE (SA) work outline Attachment "An Review, analysis, and reports STill PHOTOGRAPHY Existing conditions survey Site Vicinity Coordination/purchase of aerial photography Presentation photos/model photos/photo renderings Systematic construction record photos Post construction photo survey Finished building marketing photography COORDINATION WITH NON-DESIGN PROFESSIONALS Economic survey Sociological survey Marketing survey SPECIAL TV CONSULTATION Fleet maintenance consultant CIVil ENGINEERING EXCLUSIONS (ADD SERVICES) Engineering work for sketch plan maps, preliminary/final plats, amended final plats, retaining wall design, fOundation design, structural design, water tank design, lift station design, 404 permit work (wetlands), phasing plan, debris ftow studies, water rightEI research, soils and geological investigations, level-1 environmental studies. subsurface drainage stud.ies, detailed floodplain studies, lot sprinkler systems, landscaping. plans. lighting. plans or other special or unusual requirementEl, non..potable irrigation design, COOT Access PermitEl, COOT NotiCe to Proceed, Traffic Impact Studies, bidding, construction management or adminiStration, construction observation (except for two observations), review of contractor pay applications, verification of contractor's quantities, preparation of letter of Credit Reduction certifications. LANDSCAPE AND PLANNING EXClUStONS (ADO SERVICES) Pubtic Meetings beyond base contract meeting of 20 hours of pubtic meetings and preparation time. Proposal Base on CrawfOrd Family Site. Changes in site location, during the design process, will require a re-lissessment of estimated fees. Scope changes charged on an hourly basis. Eagle County Road & Bridge facility - EI Jebel, Colorado Vicinity 2006 Page 32 of 32 SOPRIS ARCHITECTURE (SA) Attachment UB" Payment Schedule for the Eagle Road and Bridge Facility, EI Jebel Vicinity Sopris Architecture Proposal Contract Amount: Architectural, Structural, Mechanical and Electrical = Civil Engineering = Landscaping (with revision requested) Total AlE Contract Services Percentage of Contract: Pre-clesign 05% Site Analysis 05% Schematic Design 15% Design Development 20% Construction Documentation 40% Bidding and Negotiation 05% Construction Administration 10% Schedule of Payments (Monthly Payments) 10/02106 11/01/06 12/01/06 01/02/07 02101/07 03/01/07 04/01/07 - 02101/08* $1,442.00/month "Assumes Contractor can completes project in 1 0 months $93,750.00 $28,000.00 $22,450.00 $144,200.00 $7,210.00 $7,210.00 $21,630.00 $28,840.00 $57,680.00 $7,210.00 $14,420.00 $21,635.00 $24,065.00 $33,630.00 $19,220.00 $25,462.00 $5,768.00 $14,420.00