HomeMy WebLinkAboutC06-276
AGREEMENT BETWEEN
THE EAGLE COUNTY BOARD of SOCIAL SERVICES
AND
THE COUNTY OF EAGLE, STATE OF COLORADO
THIS AGREEMENT made this 12th day of September, 2006 by and between the Eagle County
Board of Social Services, hereinafter "Board of Social Services" and the County of Eagle, State
of Colorado, a body corporate and politic, hereinafter "Contractor."
1. AGREEMENT:
This Agreement shall commence on July 1, 2006 and shall end on June 30, 2007.
2. SCOPE:
The Contractor will provide services that promote two parent families and prevent out-of-
wedlock pregnancies. The target population is families who are pregnant or have children under
the age of five. Services will include: family goal setting and communication skills; parenting
skills; child development skills; family health knowledge; community services access. Service
methodologies include: home visitation, parenting groups, and parent support activities. The
maximum amount of reimbursement under this agreement is $ 24,600. Reimbursement will
be based on documented, actual expenses for the services delineated in Attachment A, attached
hereto and incorporated herein by this reference.
3. TERMINATION: Either party shall have the right to terminate this Agreement with or
without cause at any time by giving the other party ten (10) days prior written notice of
termination. Upon such termination any unexpended funds shall be returned to the Board of
Social Services. In addition, any funds not properly expended according to project objectives
shall be returned by Contractor to the Board of Social Services. Upon termination, the
Contractor shall be entitled to compensation for services performed prior to such termination,
and both parties shall be relieved of any and all duties and obligations under this Agreement.
4. CONTRACTOR'S DUTIES: The Contractor shall comply with the following requirements:
A. All funds received by Contractor under this Agreement shall be expended solely for the
purpose for which granted, and any funds not so expended, including funds lost or diverted for
other purposes, shall be returned to the Board of Social Services.
B. Contractor, through the Eagle County Health and Human Services, shall maintain adequate
financial and programmatic records for reporting to the Board of Social Services. The Contractor
shall maintain all records pertaining to this Agreement for a minimum of three years and may be
subjected to an audit by federal, state or county auditors or their designees, as requested. If an
auditor discovers misuse of funds, the Contractor shall return said misused funds to the Board of
Social Services. The Contractor hereby authorizes the Board of Social Services to perform audits
or to make inspections during normal business hours upon 48 hours notice to Contractor, for the
purpose of evaluating performance under this Agreement. The Contractor will allow access to
and cooperate with authorized Health & Human Services representatives in the observation and
evaluation of the program and records. The Contractor shall have the right to dispute any claims
of misuse of funds and seek an amicable resolution with the Board of Social Services.
Agreement between Eagle County Board of Social Services
And Eagle County Government
Page 2
C. The Contractor shall comply with all applicable rules and laws governing eligibility for
services and allowable costs under the Colorado WORKS/T ANF program. The Contractor shall
be solely responsible for ensuring proper licensing and credentialing of those providing services
under this Agreement.
D. Contractor, through the Eagle County Health and Human Services, shall provide the Board of
Social Services with quarterly reports concerning services under this Agreement. This report
shall include the number of families participating in each of the service methodologies; the ages
of the children; the number of home visits, parenting groups; and parent support activities. An
annual report shall provide information on the outcomes achieved by parents and children
participating in the program. The Contractor shall submit monthly billings to the Board of Social
Services.
E. Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section
504, Rehabilitation Act of 1973 concerning discrimination on the basis of race, color, sex, age,
religion, political beliefs, national origin, or handicap.
F. Contractor shall safeguard information and confidentiality of the child and the child's family
in accordance with rules of the Colorado Department of Human Services and Eagle County
Health and Human Services, and the Health Information Privacy and Accountability Act.
G. The Contractor will notify Eagle County Health & Human Services immediately of all reports
of suspected child abuse or neglect involving the Contractor, including, but not limited to,
employees, volunteers and clients. Health & Human Services contractors are considered to be
mandatory reporters for suspected child abuse and neglect and are to make those reports directly
to Eagle County Health & Human Services - (970) 328-8840.
H. The Contractor will provide information to all TANF eligible participants on the following:
Food Stamps - Every participant must be informed that they are categorically eligible to receive
at least some services and should be referred to Eagle County Health & Human Services for more
information on application for benefits.
Medicaid - Every participant must be informed that they may be eligible and should be referred
to Eagle County Health & Human Services for more information on application for benefits.
Disabilities and other Barriers - The Contractor must inform participants that they can visit the
Eagle County Health & Human Services offices to receive an assessment and appropriate
services that may better work with their disabilities or other barriers.
Appeal Rights - The Contractor must provide participants with notice oftheir right to appeal to
the Eagle County Department of Human Services. The Contractor will keep a record of all
participants served for documentation in case of an appeal.
1. Contractors shall participate in an annual training provided by the Board of Social Services
regarding program requirements and eligibility; child abuse and neglect reporting; and, financial
and program reporting to the Board of Social Services.
Agreement between Eagle County Board of Social Services
And Eagle County Government
Page 3
5. NOTICE:
Any notice required under this Agreement shall be given in writing by registered or certified
mail; return receipt requested which shall be addressed as follows:
BOARD OF SOCIAL SERVICES:
Eagle County Health & Human Services
Post Office Box 660
Eagle, CO 81631
THE CONTRACTOR:
Healthy Babies and Families
Eagle County Government
P.O. Box 850
Eagle, CO 81631
Notice shall be deemed given three (3) days after the date of deposit in a regular depository of the United States
Postal Service.
6. ASSIGNMENT:
The Contractor shall not assign any of its rights or duties under this Agreement to a third party
without the prior written consent of the Board of Social Services. Any assignment without the
prior written consent of the Board of Social Services shall cause this Agreement to terminate.
7. MODIFICATION:
Any revision, amendment or modification to this Agreement, shall only be valid if in writing and
signed by all parties.
8. MISCELLANEOUS:
A. This Agreement shall be binding upon and inure to the benefit ofthe Contractor and the
Board of Social Services and their respective heirs, legal representatives, executors,
administrators, successors and assigns. Neither party may assign or delegate any of its rights or
obligations hereunder without first obtaining the written consent of the other party.
B. The invalidity or unenforceability of any provision of this Agreement shall not affect the
other provisions hereof, and this Agreement shall be construed as if such invalid or
unenforceable provision was omitted.
C. The Contractor shall comply with all applicable laws, resolutions, and codes.
D. Notwithstanding anything to the contrary contained in this Agreement, Eagle County shall
have no obligations under this Agreement, nor shall any payments be made to Contractor in
respect of any period after December 31 st of each calendar year during the term of this
Agreement, without the appropriation therefore by the County in accordance with a budget
adopted by the Board of County Commissioners in compliance with the provisions of Article 25,
Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (C.R.S. '29-1-101
et.seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20).
Agreement between Eagle County Board of Social Services
And Eagle County Government Page 4
E. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and
venue for any suit, right or cause of action arising under, or in connection with this Agreement
shall be exclusive in Eagle County, Colorado.
F. This Agreement supersedes all previous communications, negotiations and/or agreements
between the respective parties hereto, either verbal or written, and the same not expressly
contained herein are hereby withdrawn and annulled. This is an integrated agreement and there
are no representations about any of the subject matter hereof except as expressly set forth in this
Agreement. No alterations, amendments, changes or modifications to this Agreement shall be
valid unless executed by an instrument in writing signed by both parties.
G. This Agreement does not, and shall not be deemed or construed to, confer upon or grant to
any third party or parties any right to claim damages or to bring any suit, action or other
proceeding against either the Board of Social Services or the County because of any breach
hereof or because of any of the terms, covenants, agreements and conditions herein.
H. Contractor hereby certifies that it has read the Agreement, understands each and every term
and the requirements set forth herein, and agrees to comply with the same.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first set
forth above. The parties hereto have signed this Agreement in triplicate. Two counterparts have
been delivered to Board of Social Services and one to the County.
COUNTY OF EAGLE, STATE OF COLORADO
By and Through Its Board of Social
CONTRACTOR:
COUNTY OF EAGLE, ST ATE OF COLORADO
By and Through Its Board of Co ty ommissioners
B'
Peter F. Runyon, Chairman
Eagle County Health & Human Services
Early Childhood Services
Attachment A
T ANF Community Investment Grant Program Description
T ANF Goals Addressed:
);> promoting two parent families
);> reducing out of wedlock pregnancies
Target Population:
Families who are pregnant or have children under the age of five.
Services Provided:
);> family goal setting and communication skill building
);> parenting skill development
);> child development
);> family health information
);> community services information and access to community resources.
Service Methodologies:
);> Home visitation
);> Parenting groups
);> Parenting support activities; parent-child socialization; community field trips;
Information from community self-sufficiency and health programs.
Service Units:
Home Visitation: 60-90 minute in home sessions providing parenting information
and support.
Parenting groups: a series of 60-90 minute parenting sessions
Parent support activities: 2 hour programs that build parent connections with the
community and with other parents.
Estimated numbers of families to be served:
> Home Visitation: 20 families
> Parenting groups: 12 families
> Parent support activities: 20 families
