HomeMy WebLinkAboutC06-193
NORTHWEST COLORADO COUNCIL OF GOVERNMENTS
ALPINE AREA AGENCY ON AGING
AMENDMENT
PURCHASE OF SERVICES CONTRACT
TITLE III PART B SERVICES OF THE OLDER AMERICANS ACT
THIS PURCHASE OF SERVICES CONTRACT RENEWAL/AMENDMENT is effective the 1st day of July 2006, by and
between Northwest Colorado Council of Governments-Alpine Area Agency on Aging (hereinafter referred to as the
"Council") and Eagle County Health & Human Services (hereinafter referred to as the "Subcontractor").
IT IS THE INTENT of the parties to fulfill the mandates of the Older Americans Act and the State Funding for Senior
Services to develop greater capacity and foster the development and implementation of comprehensive and coordinated
systems to secure and maintain maximum independence and dignity for consumers. Therefore, it is the desire of the Council
and Subcontractor to enter into this contract to provide services and programs for consumers in the Region XII Planning and
Service Area.
WHEREAS, the Council and the Subcontractor entered into a Purchase of Services Contract effective January 1, 2004
Contract #2004-Eagle, and subsequent renewal contract effective January 1, 2006, to render and perform Transportation and
Information & Assistance, and Outreach services.
WHEREAS, the Council is transitioning to a State Fiscal Year award period with the State Unit on Aging that
becomes effective July 2006, the Council and the Subcontractor desire to amend the Purchase of Services Contract as
follows:
l. Term of Contract. The Northwest Colorado Council of Governments-Alpine Area Agency on Aging and
Eagle County Health & Human Services desire to adjust the contract term. The amended contract period will
be July 1, 2006 through June 30, 2007.
2. Contract Amount:
a. Title III funds Council hereby agrees to award Title III Part B funds (under the Older Americans Act) up
to, but not exceeding a total of $13,280.00 (Dollars) to Subcontractor for the period beginning July 1,2006
and ending June 30, 2007:
$12,080.00 for Transportation services;
$ 600.00 for Information services;
$ 600.00 for Outreach services.
Any unexpended Part B funds remaining from the 50% Title III Part B funds allocated to Subcontractor for
the period of January 1 through June 30, 2006, will also be available to Subcontractor for the period of July
1, 2006-June 30, 2007 to render and perform said agreed services and will be in addition to the above
awarded Title III Part B funds.
expressly understood that no payment of requested reimbursed funds will be made without the verification of
service delivery for Older Americans Act and State Funds for Senior Services.
1l. Recover ofImproper Payments: The Subcontractor shall notify the Council immediately if they believe they
have received an overpayment or other erroneous or improper payment. The Subcontractor is required to
refund any erroneous or improper payment within 90 days of written demand by the Councilor the State Unit
on Aging.
12. Conflict of Interest: Conflict of Interest shall be defined as a direct official action on a matter in which the
subcontractor or other interested party has the opportunity for substantial financial, contractual, or
employment gain. During the term of this contract, the Subcontractor shall not engage in any business of
personal activities or practices or maintain any relationships which conflict in any way with the Subcontractor
fully performing his/her obligations under this contract.
Additionally, the Subcontractor acknowledges that, in contracting where there is the award of federal funds,
even the appearance of a conflict of interest is harmful to the interests of the Council and the State of
Colorado. Thus, the Subcontractor agrees to refrain from any practices, activities or relationships which could
reasonably be considered to be in conflict with the Subcontractor's fully performing his/her obligations to the
Council under the terms of this contract, without the prior written approval of the Council.
In the event that the Subcontractor is uncertain whether the appearance of a conflict of interest may
reasonably exist, the Subcontractor shall submit to the Council a full disclosure statement setting forth the
relevant details for the Council's consideration and direction. Failure to promptly submit a disclosure
statement or to follow the Council's direction in regard to the apparent conflict shall be grounds for
termination of the contract.
13. Discrimination: The Subcontractor during the performance of this contract shall:
a. not discriminate against any person on the basis of race, color, national ongm, age, sex, religion
and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions.
b. not exclude from participation in, or deny benefits to any eligible consumer with a disability, by
reason of such disability.
14. Assurances:
Programs and Service Delivery-
Transportation Services. Subcontractors providing this service assure that transportation and assisted
transportation under the Older Americans Act/State Funds for Senior Services is available to consumers for
the purpose of accessing services necessary to remain independent and socially integrated in the community.
With regard to programs provided hereunder, the Subcontractor shall:
i. Document the transportation services provided for each consumer through registration or estimate
for data entry in the Social Assistance Management System (SAMS). Subcontractors will need to
move towards 100% registration of transportation services using the Consumer Information
Assessment Form for new consumers (the form required by the State of Colorado for the Social
Assessment Management Systems [SAMS] by October 1,2006 to meet the objective of the State
Plan on Aging.
Background Checks. Subcontractor will conduct criminal background checks for all employees, volunteers,
and agents who have direct contact with elderly consumers according to rule and policy directive described in
Staff Manual Volume 10 and ASU Memorandum 05-15 and may hereafter be amended.
15. Confidentiality: The Subcontractor shall protect the confidentiality of all records and other materials
containing personally identifYing information, including the consumer's individually identifiable health
information, that are maintained in accordance with this contract. Except as provided by law, no
information in possession of the Subcontractor about any individual consumer shall be disclosed in a
form including identifYing information without the prior written consent of the person in interest. The
Subcontractor shall advise its employees, volunteers or agents, if any, that they are subject to these
confidentiality requirements and shall provide its employees, volunteers or agents, if any, with a copy or
written explanation of these confidentiality requirements before access to confidential data is permitted.
Executed by Northwest Colorado Council of Govemments- Alpine Area
this
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