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HomeMy WebLinkAboutC06-191 NORTHWEST COLORADO COUNCIL OF GOVERNMENTS ALPINE AREA AGENCY ON AGING AMENDMENT PURCHASE OF SERVICES CONTRACT TITLE III PART CI and C2 SERVICES OF THE OLDER AMERICANS ACT THIS PURCHASE OF SERVICES CONTRACT RENEWAL/AMENDMENT is effective the 1st day of July 2006, by and between Northwest Colorado Council of Governments-Alpine Area Agency on Aging (hereinafter referred to as the "Council") and Eagle County Health & Human Services (hereinafter referred to as the "Subcontractor"). IT IS THE INTENT of the parties to fulfill the mandates of the Older Americans Act and the State Funding for Senior Services to develop greater capacity and foster the development and implementation of comprehensive and coordinated systems to secure and maintain maximum independence and dignity for consumers. Therefore, it is the desire of the Council and Subcontractor to enter into this contract to provide services and programs for consumers in the Region XII Planning and Service Area. WHEREAS, the Council and the Subcontractor entered into a Purchase of Services Contract effective January 1, 2006 Contract #2006-C-Eagle to render and perform Nutrition services. WHEREAS, the Council is transltlOning to a State Fiscal Year award period with the State Unit on Aging that becomes effective July, 2006, the Council and the Subcontractor desire to amend the Purchase of Services Contract as follows: A. Term of Contract: The Northwest Colorado Council of Governments-Alpine Area Agency on Aging and Eagle County Heath & Human Services desire to adjust the contract term. The amended contract period will be July 1,2006 through June 30, 2007. B. Contract Amount: i. Title III funds Council hereby agrees to award Title III Part CI and Part C2 funds (under the Older Americans Act) up to, but not exceeding a total of $28,464.00 (Dollars) to Subcontractor for the period beginning July 1, 2006 and ending June 30, 2007: $28,077.00 for Part CI Congregate services, and $ 387.00 for Part C2 Home Delivered services. Any unexpended Part C 1 and/or Part C2 funds remaining from the 50% Title III Part C 1 funds allocated to Subcontractor for the period of January 1 through June 30,2006, will also be available to Subcontractor for the period of July 1, 2006-June 30, 2007 to render and perform said agreed services and will be in addition to the above awarded Title III Part CI funds. ii. NSIP Funds - The amount of Nutrition Services Incentive Program (NSIP) cash for commodity monies allocated and available to the Subcontractor for the period of July 1, 2006 through June 30, 2007 is $3,800.00 and is contingent upon Region 12's receipt of U.S. Department of Agriculture funding from the I. Reimbursement Method: Subcontractors must submit complete invoice the Council on the prescribed forms in accordance with the State directives at the end of each month for expenses incurred within that month by the 15th day of the following month of the calendar year during the term of this contract term. Reporting of each month's service units provided and the number of clients served by the 15th day of the following month of the calendar year is required to justify the payment or reimbursement of funds. It is expressly understood that no payment of the requested reimbursed funds will be made without the complete verification of service delivery for Older Americans Act and State Funds for Senior Services. J. Recover ofImproper Payments: The Subcontractor shall notify the Council immediately if they believe they have received an overpayment or other erroneous or improper payment. The Subcontractor is required to refund any erroneous or improper payment within 90 days of written demand by the Councilor the State Unit on Aging. K. Conflict of Interest: Conflict of Interest shall be defmed as a direct official action on a matter in which the subcontractor or other interested party has the opportunity for substantial financial, contractual, or employment gain. During the term of this contract, the Subcontractor shall not engage in any business of personal activities or practices or maintain any relationships which conflict in any way with the Subcontractor fully performing his/her obligations under this contract. Additionally, the Subcontractor acknowledges that, in contracting where there is the award of federal funds, even the appearance of a conflict of interest is harmful to the interests of the Council and the State of Colorado. Thus, the Subcontractor agrees to refrain from any practices, activities or relationships which could reasonably be considered to be in conflict with the Subcontractor's fully performing hislher obligations to the Council under the terms of this contract, without the prior written approval of the Council. In the event that the Subcontractor is uncertain whether the appearance of a conflict of interest may reasonably exist, the Subcontractor shall submit to the Council a full disclosure statement setting forth the relevant details for the Council's consideration and direction. Failure to promptly submit a disclosure statement or to follow the Council's direction in regard to the apparent conflict shall be grounds for termination of the contract. L. Discrimination: Subcontractor agrees during the performance of this contract to comply with the letter and spirit of the Colorado Anti-Discrimination Act, CRS 24-34-401 et seq., as amended, and all applicable local, state and federal laws respecting discrimination and unfair employment practices: i. not discriminate against any person on the basis of race, color, national origin, age, sex, religion and handicap, including Acquired Immune Deficiency Syndrome (AIDS) or AIDS related conditions. ii. not exclude from participation in, or deny benefits to any eligible consumer with a disability, by reason of such disability. M. Assurances: Programs and Service Delivery- i. Nutrition Services. Subcontractors providing this service assure that this program promotes and emphasizes comprehensive preventive approaches, which utilize community nutrition services to maintain the health and independence of consumers. a. Subcontractor shall maintain and make available for review an approved copy of the menu cycles and analyses on file at the nutrition site(s), and available for review by the State Unit on Aging at any time. b. Menus and recipes shall be analyzed using a nutrient analysis software package to ensure compliance with the Dietary Guidelines for Americans, Recommended Dietary Allowances, and Dietary Reference Intakes, and shall be approved by the Region 12 Registered Dietitian. c. Only tested quality recipes, adjusted to yield the number of servings, shall be used. d. Subcontractor shall assess consumers requesting home-delivered meals using the approved Consumer Information Assessment Form (the form required by the State of Colorado for the Social Assessment Management Systems [SAMS]to ensure or determine eligibility. ii. Background Checks. Subcontractor will conduct criminal background checks for all employees, volunteers, and agents who have direct contact with elderly consumers according to rule and policy directive described in Staff Manual Volume 10 and ASU Memorandum 05-15 and may hereafter be amended. NOW THEREFORE, this Amendment shall be attached to and incorporated into the terms and administrative requirements of the Purchase of Services Contract, effective January 1,2006. Except as amended by this Amendment, the terms mutually agreed to in the Purchases of Services Contract shall remain in full force and effect. WHEREOF, the parties hereto have entered and executed this Amendment to be effective as of the 1 st day of July 2006. Executed by Northwest Colorado Council of Governments-Alpine Area Age this ~ day By: Ga B Title: