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HomeMy WebLinkAboutC06-188 AGREEMENT BETWEEN EAGLE COUNTY AND V AIL V ALLEY SALVATION ARMY SERVICE EXTENSION UNIT This Agreement ("the Agreement"), made this 30th day of May, 2006, between Eagle County, Colorado ("County") and the Vail Valley Salvation Army Service Extension Unit ("Contractor"), WITNESSETH: Whereas, County, through its Department of Health and Human Services ("HHS"), works to promote the health, safety and welfare of County residents of all ages; and Whereas, among the services County provides in order to promote such health, safety and welfare are grants-in-aid to non-profit human service organizations whose work assists the County in the accomplishment of the Health & Human Services goals to: );> Reduce poverty );> Strengthen families in the care of their children );> Achieve well-being and independent living for seniors and disabled adults );> Improve community health status, and );> Improve the community quality of life. Whereas, the use of outside providers of such services enhances the ability of the County to promote such health, safety and welfare; and Whereas, Contractor is a provider of such services and wishes to contract with County to provide such services to County residents in need thereof Now, therefore, in consideration of the foregoing premises and the following promises, County and Contractor enter into this Agreement. Article I: SCOPE Contractor shall provide services to reduce poverty and improve community health status. Specifically, the Contractor will: );> Provide emergency assistance to Eagle County residents, or those transient in Eagle County, to meet basic needs of food, clothing, utilities, transportation, medical care, and child care and to assist families to access needed services. );> Collaborate with HHS in the development of family self-sufficiency and family safety plans with Eagle County families and adults, who are experiencing family economic crisis that could result in homelessness or family breakdown, with a coordinated plan for self-sufficiency and family safety. );> Provide information on childhood immunization services and preventative health care and referral to HHS Public Health for children and families who do not have a medical home in order to accornplish CDC recommended immunizations. );> Collaborate with HHS in the development and implementation of community emergency preparedness plans. Article II: TE~1 This Agreement shall commence on January 1, 2006 and shall terminate on December 31,2006. Article III: COMPENSATION A. Eagle County will provide the Contractor a grant in the amount of $15,000 in two payments; one payment of$7,500 on or about June 8, 2006 and one payment of$ 7,500 on September 15, 2006. B. If, prior to payment of compensation or reimbursement for services but after submission to County of a request therefor by Contractor, County reasonably determines that payment as requested would be improper because the services were not performed as prescribed by the provisions of this Agreement, the County shall have no obligation to make such payment. If, at any time after or during the Term or after termination of this Agreement as hereinafter provided or expiration of this Agreement, County reasonably determines that any payment theretofore paid by County to Contractor was improper because the services for which payment was made were not performed as prescribed by the provisions of this Agreement, then upon written notice of such determination and request for reimbursement from County, Contractor shall forthwith return such payment to County. Upon termination of this Agreement as hereinafter provided or expiration of the Term, any unexpended funds advanced by County to Contractor shall forthwith be returned to County. IV. TERMINATION County may terminate this Agreement at any time and for any reason or no reason upon written notice to Contractor specifying the date oftermination, which date shall be not less than ten (10) days from the date of the notice. In the event Contractor files for bankruptcy or is declared bankrupt or dissolves, County may declare in writing that this Agreement is terminated, and all rights of Contractor and obligations of County, except for payment of accrued but unpaid fees and expenses, shall terminate immediately. V. CONTRACTOR'S DUTIES A. All funds received by Contractor under this Agreement shall be or have been expended solely for the purpose for which granted, and any funds not so expended, including funds lost or diverted for other purposes, shall be returned to County. B. Contractor shall maintain, for a minimum of 3 years, adequate financial and programmatic records for reporting to County on performance if its responsibilities hereunder. Contractor shall be subject to financial audit by county auditors or their designees. Contractor authorizes County to perform audits or to make inspections during normal business hours, upon 48 hours notice to Contractor, for the purpose of evaluating performance under this Agreement. Contractor shall cooperate fully with authorized HHS representatives in the observation and evaluation of the program and records. Contractor shall have the right to dispute any claims of misuse of funds and seek an amicable resolution with County. 2 C. In rendering its services hereunder, Contractor shall comply with the highest standards of customer service to the public. Contractor shall provide appropriate supervision of its employees to ensure the maintenance of these high standards of customer service and professionalism, the performance of such obligation to be determined at the sole discretion of County. In the event that County finds these standards of customer service are not being met by Contractor, County may terminate this Agreement, in whole or in part, upon ten (10) days notice to the Contractor. D. Contractor shall comply with all applicable federal, state and local rules, regulations and laws governing services of the kind provided by Contractor under this Agreement. E. The County requests the Contractor to work in collaboration with HHS in the development of inter-agency referral protocols regarding the Contractor's and County's services. The Contractor will advise the Director ofHHS in writing of all community collaboration activities sponsored or convened by the Contractor for purposes of HHS participation in such activities. F. The County requests an annual written report concerning services under this Agreement. This report shall include the number of adults and families participating in the Contractor's services as noted under, Article I: Scope, of this Agreement. This report shall also include a documentation of the outcomes of service, to the extent that the Contractor collects this information on program participants, specifically: :r the numbers of participating families with incomes under 185% of the federal poverty level who were able to achieve family incomes of 185% of federal family poverty or more as a result of being connected with community services that increased the total equivalent financial resources available to the family. :r the numbers of children and youth who received immunization services, were connected with a medical home, or were able to access preventative health care services as a result of the programs and services of the Contractor. Preventative health services access should be separately identified by mental health, dental health, medical health services. The Annual Report must be submitted no later than December 15,2006 in order for the Contractor to be eligible for consideration under the Eagle County Human Service Grant program in subsequent years. F. Contractor shall comply with the requirements of the Civil Rights Act of 1964 and Section 504, Rehabilitation Act of 1973, concerning discrimination on the basis of race, color, sex, age, religion, political beliefs, national origin, or handicap. 3 G. Contractor shall safeguard information and confidentiality of the child and the child's family in accordance with rules ofthe Colorado Department of Human Services and Eagle County Health and Human Services, and the Health Information Privacy and Accountability Act H. Contractor shall notifY HHS immediately of all reports of suspected child abuse or neglect or adult protective issues involving Contractor, including, but not limited to, employees, volunteers and clients. HHS contractors are considered to be mandatory reporters for suspected child abuse and neglect and adult protective issues and are to make those reports directly to HHS Adult and Family Services Divisions - (970) 328-8840. I. Contractor shall participate in an annual training provided by County regarding program requirements and eligibility; child abuse and neglect reporting; and, financial and program reporting to County. VI. NOTICE Any notice required under this Agreement shall be given in writing by registered or certified mail; return receipt requested which shall be addressed as follows: COUNTY: CONTRACTOR: Eagle County Health & Human Services Vail Valley Salvation Army Service P. O. Box 660 (mailing address) Extension Unit (551 Broadway - physical location) P.O. Box 2183 Eagle, CO 81631 Edwards, CO 81632 Notice shall be deemed given three (3) days after the date of deposit in a regular depository of the United States Postal Service. VII. ASSIGNMENT Contractor shall not assign any of its rights or duties under this Agreement to a third party without the prior written consent of County. County shall terminate this Agreement in the event of any assignment without its prior written consent of County. VIII. MODIFICATION Any revision, amendment or modification of this Agreement shall be valid only ifin writing and signed by all parties. IX. INSURANCE At all times during the term of this Agreement, Contractor shall maintain in full force and effect the following insurance: Type of Insurance Coverage Limits Workers' Compensation Statutory Employers Liability, including occupational disease $500,000 Comprehensive General Liability, including $150,000 per person and broad form property damage $600,000 per occurrence or as specified in the Colorado Governmental Immunity Act, whichever is greater. Professional Liability Insurance $ 500,000 per occurrence 4 Contractor shall purchase and maintain such insurance as required above and shall provide certificates of insurance in a form acceptable to County upon execution of this Agreement X. MISCELLANEOUS A. The relationship of Contractor to County is that of independent contractor. No agent, employee or volunteer of Contractor shall be deemed to be an agent, employee or volunteer of County. B. In the event oflitigation in connection with this Agreement, the prevailing party shall be entitled to recover all reasonable costs incurred, including attorney fees, costs, staff time and other claim related expense. C Invalidity or unenforceability of any provision of this Agreement shall not affect the other provisions hereof, and this Agreement shall be construed as if such invalid or unenforceable provision was omitted. D. Contractor shall indemnifY and hold harmless County, its Board of Commissioners, and the individual members thereof, its agencies, departments, officers, agents, employees, servants and its successors from any and all demands, losses, liabilities, claims or judgments, together with all costs and expenses, including but not limited to attorney fees, incident thereto which may accrue against, be charged to or be recoverable from County, its Board of Commissioners, and the individual members thereof, its agencies, departments, officers, agents, employees, servants and its successors, as a result of the acts or omissions of Contractor, its employees or agents, in or in part pursuant to this Agreement or arising directly or indirectly out of Contractor's exercise of its privileges or performance of its obligations under this Agreement. E. Contractor shall comply at all times and in all respects with all applicable federal, state and local laws, resolutions, and codes. F. Notwithstanding anything to the contrary contained in this Agreement, County shall have no obligations under this Agreement after, nor shall any payments be made to Contractor in respect of any period after, December 31 st of the calendar year of the Term of this Agreement, without an appropriation therefore by County in accordance with a budget adopted by the Board of County Commissioners in compliance with the provisions of Article 25, Title 30 of the Colorado Revised Statutes, the Local Government Budget Law (CR.S. 29-1-101 et.seq.) and the TABOR Amendment (Colorado Constitution, Article X, Sec. 20). G. This Agreement shall be governed by the laws of the State of Colorado. Jurisdiction and venue for any suit, right or cause of action arising under, or in connection with this Agreement shall be exclusive in Eagle County, Colorado. 5 H. This Agreement supersedes all previous communications, negotiations and/or agreements between the respective parties hereto, either verbal or written, and the same not expressly contained herein are hereby withdrawn and annulled. This is an integrated agreement and there are no representations about any of the subject matter hereof except as expressly set forth in this Agreement. L This Agreement does not, and shall not be deemed or construed to, confer upon or grant to any third party or parties any right to claim damages or to bring any suit, action or other proceeding against either Contractor or County because of any breach hereof or because of any ofthe terms, covenants, agreements and conditions herein. J. Contractor certifies that it has read the Agreement, understands each and every term and the requirements set forth herein, and agrees to comply with the same. In Witness Whereof, County and Contractor have executed this Agreement in triplicate on the date set forth above. Two counterparts have been delivered to County and one to Contractor. COUNTY OF EAGLE, STATE OF COLORADO By and through its B xl of C By: Peter F. Runyon, Chairman CONTRACTOR: V~lValle;c~~.service Extension Ullit easurer , ~, %"l it, ! )r'b~ WD1~ j<1} MY' / ': ~. " VfJui Michael! .lWoodruff, ~cretary t i IF 6