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HomeMy WebLinkAboutC06-151 LEASE AGREEMENT Between THE COUNTY OF EAGLE, STATE OF COLORADO and Asociasion de Charros Sierra Nevada This LEASE AGREEMENT entered into this day of _May _, 2006, by and between the Board of County Commissioners of the County of Eagle, State of Colorado, a body corporate and politic (hereinafter referred to as the "County") and, Asociasion de Charros Sierra Nevada_(hereinafter referred to as "Lessee"). Business Name (Lessee): Asociasion de Charros Sierra Nevada - - Contact Name: Chavez Ruben - Address: _P.O. Box 1203 Eagle CO 81631 Business phone #: Horne Phone #: Cell # 471-0900 - RECITALS WHEREAS, the County represents it is duly authorized to enter into this Lease Agreement pursuant to Sections 30-11-101,30-11-107, and 10-11-103, C.R.S., as amended; and WHEREAS, _Chavez Ruben_, represents that he/she is duly authorized to enter into this Lease Agreement on behalf of the Lessee for its intended purposes. COVENANTS NOW, THEREFORE, in consideration of the recitals stated above and the mutual covenants and promises of the parties hereto, the receipt and sufficiency of which is acknowledged, the County and the Lessee agree as follows 1. SCOPE - The County does hereby lease to the Lessee the following premises, as indicated and marked under paragraph six below, situated within the Eagle County Fairgrounds property, County of Eagle, State of Colorado, hereinafter referred to as the "Leased Premises". Cancellation Provision- Lessee(s) reserving multiple dates hereby agree that the County reserves the right to cancel reserved dates for use of the facilities giving seven (7) days advance notice to Lessee. Check whether or not cancellation provision applies below: X Cancellation Provision does not apply. 0 Cancellation Provision applies. I 2. PURPOSE -Lessee's use of the leased premises is solely for: _ Charro ( Mexican Rodeo) Estimated number of persons attending: _500_. Estimate as accurately as possible. NOTE: Lessee may forfeit any damage deposits made if the number of persons attending the event is fifteen (15) percent greater than the estimate provided. It is the Lessee's responsibility to limit attendance to that indicated herein. 0 Commercial Events and other events using multiple facilities involving vendors and/or exhibitors must provide a building and site event layout plan for approval. 3. FEE CATEGORIES - Refer to the Eagle County Fairgrounds Policies and Procedures Manual for criteria. Check applicable use category below: 0 Commercial/Non - Resident 0 County Resident X Non-Profit 4. PERIOD OF AGREEMENT - The term of this Lease Agreement shall be, check applicable category: Month / Day X Exhibit Hall- 10:00 a.m. on 5/6 _,2006, to - 10:00 a.m. on , 2006. X Other facilities high use days- 7:00 a.m. to 12:00 p.m. on 5/4, 5/5/ & 5/6_, 2006. 0 Other facilities low use days- 7:00 a.m. to 10:00 p.m. on ,2006. X Term for multiple date lease shall be:_May 4,5 and 6,2006 5. LICENSES / PERMITS - Prior to the Lessee's event at the Leased Premises, Lessee shall obtain any and all licenses, permits and/or inspections as may be required by law, (food vendors must contact the Eagle County Community Development Department- Environmental Health Division for requirements. If serving alcohol you must contact the Clerk & Recorders Office). 6. RENT AL FEES AND DAMAGE DEPOSITS - Lessee must pay one-half of the required damage deposit to reserve the Leased Premises on the requested date(s). The balance of the 2 damage deposit and fee is due and payable fourteen (14) days prior to the event and thirty (30) days prior to the event for the Arena and Grandstands. Events in the Arena and Grandstands must be reserved no less than sixty (60) days prior to the event. Failure to pay the damage deposit and fee, as required, prior to the event will result in terminating and voiding this Lease Agreement. A cancellation fee of $25 will be withheld from the initial damage deposit if the event is canceled within two weeks of the event. Cancellation policy for the Arena and Grandstands- Events canceled more than sixty (60) days prior to a reserved event shall receive a full refund of damage deposit and fees paid. Events canceled less than sixty (60) days prior to a reserved event shall forfeit one-half of the damage deposit and any fees paid. Any and all fees and charges shall be agreed to, in advance, and shown on the applicable Exhibit and attached hereto. If the Lessee requires additional services, subsequent to signing the Lease Agreement, the Lessee agrees to execute an additional services form indicating the services required and the amounts to be paid. Lessee agrees to pay for additional services within thirty (30) days after the event ends. The damage deposit and fee for an event will vary depending on the facilities selected, the day of the week used, the use category into which the user falls and whether or not alcohol is consumed. Lessee agrees to pay the County the following rental fees and damage deposits for each Fairgrounds facility leased. Damage Deposit and Fees Worksheet Please refer to "exhibits" attached to this contract for facility fees. ~ Exhibit(s) indicating facilities, damage deposits and fees attached? ................................ .... YES NO Check all that apply: Fee Damage Deposit Parking Lots Included with Lease Pro-rodeo Arena And Grandstands 550.00 Exhibit A - - Exhibit Hall / North Lawn 50.00 Exhibit B - Livestock Barn (Indoor Arena) Exhibit C West Parking Lot N/A Exhibit D Horse Stalls/East Parking Lot Exhibit E North Lawn/Picnic Area Exhibit F Events Office Exhibit G Warm-Up/Practice Arena (Outdoor Arena) 25.00 Exhibit H Concession Stand 25.00 Exhibit I - Combined Damage Deposit for multiple facilities use X 3 $500 no alcohol / $1,000 alcohol served or Total Damage Deposit Due: / Total Fees Due: 650.00 1,000.00_ - TOTAL AMOUNT DUE: ....................................... ....................... .................. ........._1 ,650.00 Minus one-half damage deposit due: ...... ......................................... ........... ......... .500.00 Balance due after one-half damage deposit received:...................................... 1,150.00 Damage Deposit Date Due: - Date Received: 3/27/2006 - Balance of Damage Deposit and Fees Date Due: - 4/21/2006 Date received: Educational Event Fee Waiver Applies Facilities Admission Surcharge (FAS) Applies * Please make checks payable to Eagle County. 7. CLEANING AND DAMAGE CHARGES - Prior to the commencement of the Lease Agreement, Lessee and an authorized representative of the County shall inspect the Leased Premises, and shall make written note of any damaged or unclean property, (for the Exhibit Hall only there will be no pre-event inspection, lessee accepts the facility as-is). At the termination of the Lease Agreement, the County's representative shall make a post-event walk through. If the Leased Premises are left in a clean, usable and undamaged condition, the damage deposit will be refunded in full to the Lessee within approximately four (4) weeks. If Lessee fails to clean the Leased Premises to the satisfaction of the County, or if the Leased Premises incur any damage during the Lessee's occupancy, all cleaning and damage expenses incurred by the County shall be deducted from the damage deposit. In the event that the damage deposit does not cover the damage, the excess cleaning and damage expenses shall be charged to Lessee who shall pay that excess within thirty (30) days of billing. Lessee agrees to comply with the facility cleaning procedures contained in the Eagle County Fairgrounds Policies and Procedures Manual. D Concessionaire and Housekeeping supplemental agreement required. 1. RULES AND REGULATIONS - Lessee agrees to abide by the Eagle County Fairgrounds Rules and Regulations as set forth in the "Eagle County Fairgrounds Policies and Procedures Manual- Rules and Regulations", attached hereto and made a part hereof by this reference. Lessee is responsible for enforcing the Rules and Regulations during its event and with all guests and participants. 4 9. INSURANCE FOR EVENTS - Eagle County requires all users (Lessees) to purchase and maintain insurance as described below under paragraph A insuring against all claims, damages, losses or expenses arising out of or resulting from the use of the leased premises. The county does not provide Lessees or their guests insurance protection. Insurance certificates shall name Eagle County as an "Additional Insured". Lessee agrees to provide the county with a Certificate of Insurance acceptable to the county, naming Eagle County as an "Additional Insured" fourteen (14) days prior to commencement of this Lease Agreement. Insurance may be available through CTSJ's Tenant User Liability Insurance Program (TULIP), c/o Arthur J Gallagher & Co. 1-303-889-2614. General Liability Coverage shall be carried in the minimum amount of $500,000 per injury and $1,000,000 per occurrence for claims or damages arising from Lessee's use of the Fairgrounds, including but not limited to personal injury, death, property damage, and other damages imposed by law upon the parties hereto. The County requires all Lessees to purchase and maintain insurance as described below under paragraphs A, B & C, insuring against all claims, damages, losses or expenses arising out of or resulting from the use of the leased premises. The County does not provide Lessees or their guest's insurance protection. Insurance certificates shall name Eagle County as an "Additional Insured". Lessee agrees to provide the County with a Certificate of Insurance acceptable to the County, naming Eagle County as an "Additional Insured" fourteen (14) days prior to commencement of the Lease Agreement. Insurance may be available through CTSJ's Tenant User Liability Insurance Program (TULIP), c/o Arthur J Gallagher & Co. at 1-800-889- 2614. G;J " . I Proof of Insurance attached? ... ............................................................. ................................... YE '\ NO Host Liquor Liability audlor Liquor Legal policy required? ................................................ ~o Proof of Host Liquor and/or Liquor Legal Liability attached? ............................................. Y ~O 10. INDEMNIFICATION - To the extent permitted by law, any Lessee or User(s) shall indemnify, defend and hold the County harmless from and against any and all claims arising from the Lessee or User(s) use of the Eagle County Fairgrounds and associated structures, or from the conduct by the Lessee or User(s) of any activity, program or thing that may be permitted or suffered by the County in or about the Eagle County Fairgrounds, except that neither the Lessee or User(s) will be liable under this paragraph for any claim, loss, damage, cost, charge or expense arising out of any negligent or intentional act of the County. The Lessee or User(s) shall also indemnify, defend and hold the County harmless from and against any and all claims arising from any breach or default in the performance of any obligation on the Lessee or User(s) part to be performed under the provisions ofthese policies and procedures or arising from any negligence, recklessness, intentional acts or omissions of the Lessee or User(s) from any and all costs, attorney fees, 5 expenses and liabilities incurred in the defense of any such claim or action or proceeding brought on any such claim. 11. ALCOHOL CONSUMPTION- Lessee is responsible for complying with the State of Colorado liquor laws. Alcoholic beverages may be served inside the Exhibit Hall, in connection with a private party, without a liquor license. Alcohol is not allowed for any youth (under 21) events regardless of the age of the Lessee. ANY Lessee requesting to sell liquor must procure a valid special events liquor license. Special events liquor licenses may only be obtained by non-profit organizations recognized by the State of Colorado. Lessee acknowledges that the "sale" of beer and alcoholic beverages includes indirect sale, for example by cover charge, single - price admission, donations or tips. Please contact the Eagle County Clerk and Recorder's office for more information. Check the applicable category below: Initials here: 0 Lessee requests to serve and consume alcohol inside the Exhibit Hall, for a private party. Lessee requests sell alcohol, or charge admission to our receive donations in connection with an event where alcohol is provided, on the Eagle County Fairgrounds' premises; a valid special events liquor license is required. ll4- X Lessee shall not serve or consume alcohol on the premises. Proof of special events liquor license received? ....................................................................... YES SECURITY - At all events where alcohol is served, consumed or sold and attendance is reasonably expected to be greater than 50 persons, security shall be provided. The Lessee shall be responsible for providing security from a bonded security company or the Lessee can obtained security by contacting the Eagle County SherifPs Department at the rate of $50.00 hour. Events where attendance is expected to be greater than 50 persons, security shall be provided on the below stated schedule: 50 to 100 in attendance 1 uniformed personnel 100 to 150 in attendance 2 uniformed personnel 150 to 200 in attendance 3 uniformed personnel 200-1000 in attendance 4 uniformed personnel more than 1000 in attendance 5 uniformed personnel plus one additional uniformed personnel for each additional 1000 attendees. When required, by the guidelines above, Lessee shall provide, at its sole expense, uniformed security for events. Lessee shall provide a written, signed confirmation to the Fairgrounds 6 Managers Office no less than seven (7) days prior to the event. Security must be arranged through a bonded security firm or the Eagle County Sheriffs Department. X Events with 500 or more in attendance require EMT service on-site. @ Security required? ..................................................................................................................... .. NO ) , Proof of security provided? ............................................. ..................................... ................... ES 0 12. KEY CHECKOUTIRETURN - Lessee shall obtain a key to the Leased Premises within 48 hours of the event after the fees and damage deposits have been paid in full to the county; proof of insurance has been submitted; proof of required security has been submitted and any other requirements have been met. The key must be returned to the County no later than the first business day following the end of the Lease Agreement. Keys must be returned to the Fairgrounds Office at: 1400 Fairgrounds Road, Eagle, CO. If the key is not returned within 48 hours after the end of the event, a lost key fee of $50.00 will be withheld from the damage deposit. 13. MISCELLANEOUS - Lessee may not assign all or any part of this Lease Agreement without the express, written consent of County which the County may grant or deny in its sole discretion. County's consent to any such assignment does not constitute its agreement to consent to any other assignment. Unless County's written consent to an assignment expressly states to the contrary, Lessee's assignment of all or any part of this Lease Agreement does not relieve Lessee from liability for the performance of all duties and obligations to be performed by the Lessee by the terms of this Lease Agreement. A. Lessee shall permit the County to have access to the Leased Premises before, during, and after the scheduled event. The County shall have the right to cancel any event, without notice, or to stop any event in progress should the County determine that the security or life-safety ofthe Lessee and/or attendees is in jeopardy or ifthe County deems the facilities necessary for a public emergency. B. No modification or waiver of this Lease Agreement or of any covenant, condition, or provision herein contained shall be valid unless agreed to in writing by all parties. C. This Lease Agreement embodies the whole agreement between the parties hereto. There are no inducements, promises, terms, conditions, or obligations made or entered into by either the County or Lessee other than those contained herein. 7 D. All agreements and covenants herein are severable, and in the event that any of them shall be held invalid by a court of competent jurisdiction, this Lease Agreement shall be interpreted as if such invalid agreement or covenant were not contained herein. E. If Lessee fails to abide by the terms of the Lease Agreement, the County reserves the right to hold any or all of Lessee's damage deposit. F. This Lease Agreement shall be governed by the laws of Colorado. Venue and jurisdiction for any dispute arising from or out of this Agreement shall lie with the District Court in and for Eagle County, Colorado. IN WITNESS WHEREOF, the parties hereto have executed this Lease Agreement. One original shall be kept on file with the County and one copy will be delivered to Lessee. THE COUNTY: COUNTY OF EAGLE, STATE OF COLORADO by and through LESSEE Name, Title 1fC! / (Iz o/a!/t ~ STATE OF COLORADO ) )ss County of Eagle ) The foregoing was acknowledged before me this if)iA. day of ~ 2006, ~~ )/ by tr My commission expires: I (}7 'Ii Notary Pub c ... TANYA DAHisEm ~ I r NOTARY PlIBUC STATE OF COLORADO My CODIlDissioD Expires 031Z71U1 8 EXHIBIT H WARM-UPIPRACTICE ARENA / OUTDOOR Fairgrounds Road Size ofwarrn up arena: 50 x 180 110v peds: 8 East parking lot: 300 cars West parking lot: 700 cars DAILY RENTAL FEE INCLUDES: Outdoor arena Non-Resident or Commercial: $I50.00/day - Friday-Sunday $ I OO.OO/day- Monday-Thursday County Resident: $50.00/day -Friday-Sunday $25.00/day- Monday-Thursday Non-Profit: $25 .OO/day- Friday-Sunday $ I 5. OO/day-Monday- Thursday ADDITIONAL CHARGES: $15.00 electric hookup/day #hookups $10.00 water hookup/day #hookups East Parking Lot only $50.00/day West parking Lot only $75.00/day Trash cans $5.00/can Horse Stalls $5.00/stalVday Bleachers $20/ea./day NO DAMAGE DEPOSIT ADDITIONAL CHARGES TOTAL $ # of low demand days x DAILY FEE $ - TOTAL $ # of high demand days x DAILY FEE TOTAL $ TOTAL COST FOR EVENT $ EXHIBIT I CONCESSION STAND Fairgrounds Road Size of concession stand: lOx 30 with windows and counters East parking lot: 300 cars West parking lot: 700 cars DAIL Y RENTAL FEE INCLUDES: Refrigerator, ice maker, freezer, grill Non-Resident or Commercial: $ I OO.OO/day - Friday-Sunday $7S.00/day- Monday-Thursday County Resident: ~~ay -F~iday-Sunday $2S.00/day- Monday-Thursday Non-Profit: (~::~y-Fnday-Sunday $ IS.OO/day-Monday- Thursday ADDITIONAL CHARGES: East Parking Lot $SO.OO/day West parking Lot $7S.00/day Trash cans $S.OO/can Horse Stalls $5.00/stall/day DAMAGE DEPOSIT no alcohol! alcohol served or sold $250 / $500 ADDITIONAL CHARGES TOTAL $ # of low demand days x DAILY FEE $ - TOTAL $ # of high demand days x DAILY FEE TOTAL $ TOTAL COST FOR EVENT $ Exhibit B EXHIBIT HALL / NORTH LAWN Fairgrounds Road Size of Hall: 50 x 100 Size of kitchen: 10 x 20 (extra cost) Seating Capacity: 214 Size of stage: 25 x 25 East parking lot: 300 cars West parking lot 700 cars DAIL Y RENTAL FEE INCLUDES: Hall, stage, 214 chairs, 40 tables, bathrooms, lawn area, picnic tables, grills Non-Resident or Commercial: $300.00/day - Friday-Sunday $200.00/day- Monday-Thursday County Resident: $ IOO.OO/day -Friday-Sunday $50.00/day- Monday-Thursday Non-Profit: $50.00/ day- Friday-Sunday $25.00/day-Monday- Thursday ADDITIONAL CHARGES: .50 cents per seat sold per day (see F AS section of manual) #seats sold I staff at $25.00/hour must be on grounds for event with attendance over 500 #staff/hrs. Kitchen $75.00 comm.l$25 YNP or ANP $ /day $15.00 electric hookup/day #hookups $10.00 water hookup/day #hookups East Parking Lot only (free with exhibit hall rental) $75.00/day West parking Lot only $100.00/ day Additional trash cans $5.00/can Horse Stalls $5.00/stall/day Facilities Staff $25.00/hr. DAMAGE DEPOSIT- no alcohol/alcohol served or sold- $250/$500 ADDITIONAL CHARGES TOTAL $ # of low demand days x DAILY FEE $ - TOTAL $ # of high demand days x DAILY FEE TOTAL $ TOTAL COST FOR EVENT $ Form 88-4 Application for Employer Identification Number (For use by employers, corporations, partnerships, trusts, estates, churches, EIN (Rev. December 2001) government agencies, Indian tribal entities, certain individuals, and others.) Department of the Treasury ~ See separate instructions for each line. ~ Keep a copy for your records. OMB No. 1545-0003 Internal Revenue Service Legal name of entity (o~ indiVid~Z) fO: ~~o'1m the .is being reqUes~d dK C ~a~r r (; ,5 Ie I c? >. Trade name of business (if different from name on line 1) 3 Executor, trustee, "care of" name i: ~ Q) () .... s:: 'C Q. ... 0 Q) y.an state where prinCipal business is located Q. 6 .' ~ Nate of priCa.' officer, general partner, grantor, owner, or trustor U Dc It .' Aai'C' ~ 8a Type of entity (check only one Estate (SSN of decedent) o Sole proprietor (SSN) Plan administrator (SSN) o Partnership o Trust (SSN of grantor) o Corporation (enter form number to be filed) ~ o National Guard o State/local govemment o Personal service corp. o Farmers' cooperative o Federal government/military o Church or church-controlled organization . o REMIC o Indian tribal governments/enterprises 00ther nonprofit organization (specify) ~AS5Dcu,J( (j'~ (,.{ Group Exemption Number (GEN) ~ o Other (specify) ~ l!Aovro:::> 8b If a corporation, name the state or foreign country State (if applicable) where incorporated 9 Reason for applying (check only one box) Banking purpose (specify purpose) ~ e 1u!,-i.J. Ar' u,o e,,,:7:- -J Started new business (specify type) ~ o Changed type of organization (specify new type) ~ o Purchased going business o Hired employees (Check the box and see line 12.) o Created a trust (specify type) ~ o Compliance with IRS withholding regulations o Created a pension plan (specify type) ~ o Other (specify) ~ 10 Date business started ~ a,cquiri_(mO;;h, day, year) 11 Closing month of accounting year ,D Z,UJ(o 12- 12 First date wages or annuities were paid or will be paid (month, day, year). Note: If applicant is a Wi1,holding agent, enter date income will first be paid to nonresident alien. (month, day, year). . . . . . . . . . . . ~ AI . A 13 Highest number of employees expected in the next 12 months. Note: If the applicant does not Agricultural ,Household Other expect to have any employees during the period, enter "-0-." . ~ 14 Check one box that best describes the principal activity of your business. o Health care & social assistance o Wholesale-agent/broker o Construction o Rental & leasing o Transportation & warehousing 0 . Accommodation & food service 0 Wholesale-other o Retail o Real estate o Manufacturing o Finance & insurance ~ Other (specify) ef/~{,Ick.L~U~J)~ 15 I~dicate princip~1 line of me;ch7diS~ SOld;. spegific construction work done; products produced; or services provided. e II ~(<..t~Vo,A..JGlu2'cT ed.i..{ e. dL-fL.iJV"-J 16a Has the applicant ever applied for an employer identification number for this or any other business? DYes ~ Note: If "Yes," lines 16b and 16c. 16b If you checked "Yes" on line 16a, give applicant's legal name and trade name shown on prior application if different from line 1 or 2 above. name ~ Trade name ~ 16c Approximate date when, and city and state where, the application was filed. Enter previous employer identification number if known. Approximate date when filed (mo., day, year) City and state where filed Previous EIN Complete this section only if you want to authorize the named individual to receive the entity's EIN and answer questions about the completion of this form. Third Designee's name Designee's telephone number (include area code) Party ( ) Designee Address and ZIP code Designee's fax number (include area code) ( ) Under penalties of perjury, I declare that I have examined this application, and to the best of my knowledge and belief, it is true, correct, and complete. Name and title (type or print clearly) ~ Signature ~ Date ~ ( ) For Privacy Act and Paperwork Reduction Act Notice, see separate instructions. Cat. No. 16055N Form 88-4 (Rev. 12-2001) /" OFFICE OF THE SHEkiFF * Eagle County, Colorado April 25, 2006 Joseph D. Hoy, Sheriff Jeff Layman, Undersheriff Road & Bridge/ Fair & Rodeo P.O. Box 250 Eagle CO. 81631 Attn:/ Tanya Dear Tanya: Asosiucion de Charros Sierra Nevada will be hosting a rodeo and dance at the fairgrounds on 05- 06-06. A parade from the lot of the DA's office to the fairgrounds on Chambers will proceed prior to the rodeo and Eagle PD will handle that. Rate of pay is $50.00 an hour. Alcohol will not be served at the venue as they didn't get a liquor permit. There will be approx. 500+ people attending. We will also provide traffic control when the dance lets out if needed Contact person for pay: Lorenza Fernandez hm 524 1970 cell 390 1389 Sign up is on memo board. Get with me for questions. Schedule 05-06-06: Rodeo 1500-0000 Dance 1900-0000 1. Winters Rodeo & Dance 1500-0000 Hold 2. Loya Rodeo & Dance 1500-0000 Hold 3. Silva Dance 1900-0000 4. Proctor Dance 1900-0000 5. Kuhl Dance 1900-0000 6. Pons Dance 1900-0000 P.O. Box 359 . 0885 E. Chambers Ave.' Eagle, CO 81631 (970) 328-8500' Fax: (970) 328-1448 To Serve and Protect with Pride and Professionalism info@sheriff.eagle.co.us FederaeiOa de C.arros del, Estado de Colorado 1109 W. Elqlosilion Aft. Damr, co I02ZJ Tel. 303-41,.1690 Fa 303- m-4413 February 2, 2006 Eagle County Government Fair and Rodeo Management 3289 Cooley Mesa Road. Gypsum. CO 81637 To Whom It May Concern: I would like to -take this opportunity to introduce our non.profit organi7Jltion the FederacilJn de Charms del, Estado de Colorado. We have been practicing the beautiful sport of Cbanerfa in the SlIde of Colorado fOJ:' more th8n 30 yeatS. There are more than. ) ()() associations in the u.s. wicb over 2,SOO members in Chicago, California, Texas, Nevada, Arizona and New Mexico. Oar organization is a direct part of the Fedenaci6n Mexicana de Charreria, A.C. thai is based in Mmco where it bas existed for more than 71 years with JtI:Ofe than 1,000 assoeiations. The Cham:ria is DOt only a Mexican tradition, it is the national sport of Mexico, and it ~presents patriotisnl, honor. IeSpeCt, culture, and sportsmanship. It caD be compaml to the American RDdeo. It demoDsb:ates the ~ftl'JJent education of~ cattle handling and the daily routine of nmcI1lik. As far as the competition, unJite the .American Rodeo where individuals compete, Charrerla is a team competition. This is to inform you that Obe of our participatiug Associations is in the city of Gypsum by the nMne of Asoc.. de Charms Sierra Nevada. The president of this association is Miguel Angel LizanJo Lopez. We would certainly appJeciate your support this year for our cultural and civic upcoming events, Weare looking forwanI to WOIting with you as wdJ as your support and a long time relationsbip. Should you line any questioAs ~ do not hesi1aIe to contact me.. SU8SO&DN<<J~TO W~~ "'PatriI Y Tradici6n- <<Honor y &pIritu DeportIvo>> MARIA S.~ LARA NOTARY PUBlIC 4 STATE OF COLORADO My Comm/ssiOl'l f.:u~s 07/2412007 . .",.... -"''''1 ..........".."'. T H. _.......n....""" H.~.....ln..i.V "'~~"vl . ,",,^....,.. ""1'WIPrvV......... 1I,;:'\.UClUlvO' n IV. L.Vll;::flLClI 1m 1;1 f Idll\."::'::: I.JClltt.'"tl(I..!VVQ IV:'tOf'l.tVJ t""age:OOTO ACORD. CERTIFICA TE LIABILITY INSURANCE OPID C DATE {MMlDDlYYYYi SIERR-4 04/07/06 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONL Y AND CONFERS NO RIGHTS UPON THE CERTIFICATE GIA Group/GlenwOOd Ins. Agency HOLDER. THIS CERTIFICATE DOES NOT AMEND. EXTEND OR POBox 1270 ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. Glenwood Springs CO 81602-1270 Phone: 970-945-9161 Fax: 970-945-6027 INSURERS AFFORDING COVERAGE NAIC# INSURED Penn-Star The sierra Nevada Charro Association PO Box 968 Gypsum CO 81637 COVERAGES REQU!REtv1J:!>.'T, BE OR BY POLICIES AGGREC-v'JF BEEN REDUCED BY LTR RCl T'Il'E OF INSURANCE POLICY NUMBER DATE (MMlDDIYY) DATE (MMlDDIYY) I LIMITS A X 030441-1 05/06/06 05/07/06 $ Excluded $ 1000000 2000000 I $ Included ,~ I AUTO I I MADE AGGREGATE WORKERS COMPENSATION AND I EMPLOYERS' UABIUTY I I I I I i OTHER I I I I I I i I I I DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Certificate holder is Additional Insured re: location: Eagle County Fairgrounds, Rodeo Event held 5/6/06. CERTIFICATE HOLDER CANCELLATION EAGLECO SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCElLED BEFORE THE EXPlRA TION Eagle County DATE THEREOF. THE ISSUING INSURER WILL ENDEAVOR TO MAll. 10 DAYS WRITTEN Attn: Tanya - NOTteE TO THE CERTIFICATE HOlDER NAMED TO THE LEFT. BUT FAl!.URE TO 00 SO SHALL Fax: 328-3546 IMPOSE NO 08LIGATION OR LIAllIl.ITY OF ANY KINO UPON THE INSURER. ITS AGENTS OR &>.0. Box 660 Eagle CO 81631-0660 REPRESENTATIVES. AUT REPRE!J:~ ACORD 25 (2001/08) €I ACORD CORPORATION 1988 Exhibit A PRO-RODEO ARENA AND GRANDSTANDS Fairgrounds Road Size of rodeo arena: 135 x 260 Size ofwann up arena 50 x 180 Seating Capacity: 2,600(rodeo), (4,000 concert w/arena seating) Disabled Seating: 30 w/llOvoutlets: East parking lot: 300 cars West parking lot: 700 cars DAILY RENTAL FEE INCLUDES: Rodeo arena, announcers booth, P A, warmup arena, east and west parking lots, restrooms, showers, 15 trash cans, 8 picnic benches, bucking chutes, holding pens, walk-through and ride through gates, calf chute, east booth, west booth, drinking fountains, stock tanks, outdoor wash rack. Non-Resident or Commercial: $400.00/day - Friday-Sunday $300.00/day- Monday-Thursday County Resident: $200.00/day -Friday-Sunday $100.00/day- Monday-Thursday Non-Profit: $ I 00. OO/day-Friday-Sunday $SO.OO/day-Monday- Thursday ADDITIONAL CHARGES: Monday thru Thursday hourly rate for rodeo arena is $40.00/hour # ofhrs. .50 cents per seat sold per day (see F AS section of manual) #seats sold .5 DO +- ?((JPfP 1 staff at $25.00/hour must be on grounds for event with attendance over SOO #staff/hrs. '5<.. k.U'";5; ,,~o. C'O $5.00 per hour for Yz arena lights, $10 per hour for full lights #hrs. $IS.OO electric hookup/day #hookups $10.00 water hookup/day #hookups East Parking Lot only (free with grandstands rental) $7S.00/day West parking Lot only (free with grandstands rental) $100.00/day Additional trash cans $5.00/can Horse Stalls $S.OO/stall/day Stage $200.00/day Facilities Staff $2S.00/hr. Tractor w/ operator $SS.OO/hr. Roller $SO.OO/hr. Water Truck w/ operator $100.00/hr. I .".. JOb.""- Motor Grader $90.00/hr. Work Arena 10 $7S.00 Water Arena (*water not always available) nO c-c/"" i)~ vvel'"'" $100.00 ;-"-<.-f /(.<.A,,.} /"t /er "//1 (e DAMAGE DEPOSIT- no alcohol alcohol served Or sold- $250 I $500 j ADDITIONAL CHARGES TOTAL $ # of low demand days x DAILY FEE $ 5()~ /)0 TOTAL $ # of high demand days x DAILY FEE $:tDO.C'(} TOTAL $ (; SO~ 0<) TOTAL COST FOR EVENT $ ~'.'''-=- ..... - V~" +Ct { .- fh'" 031 ~ 1/()l; reeS (.J () T1 1'&':;'; ~